Minutes Ordinary Council Meeting 19 November 2014

Minutes Ordinary Council Meeting

19 November 2014

Held at the Leeman Recreation Centre

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DISCLAIMER

No responsibility whatsoever is implied or accepted by Shire of Coorow for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with Staff. Shire of Coorow disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of Shire of Coorow during the course of any meeting is not intended to be and is not taken as notice of approval from Shire of Coorow. The Shire of Coorow warns that anyone who has an application lodged with Shire of Coorow must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Coorow in respect of the application.

Signed on behalf of Council

Darren Friend Chief Executive Officer

Minutes of Ordinary Meeting to be held Wednesday 19 November 2014 Page 2 NOTE: These Minutes are yet to be confirmed SHIRE OF COOROW QUESTIONS FROM THE PUBLIC

Any member of the public wishing to participate in Public Question Time during Council or Committee meetings is welcome to do so; however, Council requires your name, address and written questions to be provided to the meeting secretary.

NAME: ______

SIGNATURE: ______

ADDRESS: ______

TELEPHONE: ______MEETING/DATE: ______

NAME OF ORGANISATION REPRESENTING (if applicable):

QUESTION:

Please see notes on Public Question Time overleaf…

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SHIRE OF COOROW QUESTIONS FROM THE PUBLIC

The Shire of Coorow welcomes community participation during public question time. The following is a summary of procedure and a guide to completion of the required form. a. The person asking the question is to give their name and address prior to asking the question. b. Questions are to be directed through the chair, with the Presiding Member having the discretion of accepting or rejecting a question and the right to nominate a Councillor or Officer to answer. c. In order to provide an opportunity for the greatest portion of the gallery to take advantage of question time, questions are to be as succinct as possible. Any preamble to questions should therefore be minimal and no debating of the issue between the Gallery, Councillors or Officers is permissible. d. Where the Presiding Member rules that a member of the public is making a statement during public question time, then no answer is required to be given or recorded in response. e. Questions which are considered inappropriate; offensive or otherwise not in good faith; duplicates or variations of earlier questions; relating to the personal affairs or actions of Council members or employees; will be refused by the Presiding Member as ‘out of order’ and will not be recorded in the minutes. f. Where a member of the public submitting a question is not physically present at the meeting, those questions will be treated as an item of correspondence and will be answered in the normal course of business (and not be recorded in the minutes). g. Questions from members of the public that do not comply with the Rules of Question Time or do not abide by a ruling from the Presiding Member, or where the member of the public behaves in a manner in which they are disrespectful of the Presiding Member or Council, or refuse to abide by any reasonable direction from the Presiding Member, will be ruled ‘out of order’ and the question will not be recorded in the minutes. h. Answers to questions provided in good faith, however, unless reasonable prior written notice of the question is given, answers should not be relied upon as being totally comprehensive. i. Where a question (compliant to these rules) is raised and is unable to be answered at the meeting, the question shall be ‘taken on notice’ with an answer being given at the next appropriate Council Meeting. j. Public Question Time is set for a maximum period of 15 minutes, and will terminate earlier should no questions be forthcoming. k. To enable all members of the public a fair and equitable opportunity to participate in Public Question Time, each person shall be provided a maximum two minutes time limit in the first instance, in which to ask a maximum of two questions (whether these are submitted ‘in writing’ or ‘from the floor’). A question may include a request for the tabling of documents where these are relevant to an issue before Council. l. Questions to be asked at the meeting will be registered, and the priority for asking questions shall be firstly ‘questions on which written notice has been given prior to the meeting’ (that is, prior to 12 noon on the day immediately preceding the meeting) and secondly, ‘questions from the floor’. m. Should there be time remaining on the initial period for Public Question Time (i.e. 15 minutes) after all members of the public have posed their initial allotment of two questions, the Presiding Member will then allow members of the public to sequentially (in accordance with the register) ask a further two questions (with a two minute time limit) until the initial period for Public Question Time has expired. n. Any extension to the initial period for Public Question Time is to be limited to a period that will allow sufficient time for any remaining members of the public to ask their initial allotment of two questions.

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Agenda 1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: ...... 6 2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE PREVIOUSLY APPROVED6 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: ...... 6 4. PUBLIC QUESTION TIME: ...... 6 5. APPLICATIONS FOR LEAVE OF ABSENCE: ...... 6 6. DECLARATION OF INTEREST: ...... 7 7. PETITIONS/DEPUTATIONS/PRESENTATIONS: ...... 7 8. CONFIRMATION OF MINUTES: ...... 7 8.1 LEEMAN FORESHORE COMMUNITY PLANNING COMMITTEE MEETING HELD MONDAY 13 OCTOBER 2014 ...... 7 8.2 ORDINARY MEETING HELD WEDNESDAY 15 OCTOBER 2014 AT THE COOROW DISTRICT HALL ...... 8 8.3 LEEMAN FORESHORE COMMUNITY PLANNING COMMITTEE MEETING HELD MONDAY 10 NOVEMBER 2014 ...... 8 9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: ...... 9 10. MATTERS FOR WHICH MEETING MAY BE CLOSED: ...... 9 11. REPORTS: ...... 10 11.1 CHIEF EXECUTIVE OFFICER:...... 10 11.1.1 2014/2015 BUDGET ERROR AND REVIEW...... 10 11.1.2 CONTRIBUTION TO LEEMAN AND GREEN HEAD THANK A VOLUNTEER DAY CELEBRATIONS ... 27 11.1.3 ASSISTANCE AND SUPPORT FOR COOROW PRIMARY SCHOOL STRATEGY TO IMPROVE ATTENDANCE AND BEHAVIOUR ...... 31 11.1.4 INDEPENDENT REPORT INTO 2014/2015 BUDGET ERROR ...... 35 11.2 MANAGER REGULATORY SERVICES: ...... 37 11.2.1 EXPIRED BUILDING PERMIT 09/39 LOTS 213 & 477 ACACIA WAY, LEEMAN ...... 37 11.2.2 PROPOSED CARAVAN PARK POLICY – COOROW CARAVAN PARK ...... 39 11.2.3 PROPOSED STRATA SUBDIVISION –ILLYARRIE STREET, LEEMAN ...... 47 11.2.4 PROPOSED EXTENSION TO GREEN HEAD MEN’S SHED – RESERVE 39462 LOT 395 JOHNS STREET, GREEN HEAD...... 56 11.3 MANAGER OF WORKS AND SERVICES: ...... 71 11.3.1 NIL REPORT ...... 71 11.4 DEPUTY CHIEF EXECUTIVE OFFICER: ...... 72 11.4.1 ACCOUNTS FOR PAYMENT ...... 72 11.4.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – OCTOBER 2014...... 83 12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN: ...... 85 13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION: ...... 85 14. MATTERS BEHIND CLOSED DOORS: ...... 85 15. DATE OF NEXT MEETING: ...... 85 15.1 ORDINARY MEETING OF COUNCIL ...... 85 16. CLOSURE: ...... 85

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1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: The President Cr Damien Rackemann, welcomed those present and opened the Meeting at 3.12pm

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE PREVIOUSLY APPROVED

Councillor D A Rackemann President Councillor M R Bothe Deputy President Councillor L R Clement Councillor R J Clement Councillor E M Cullen Councillor B A Jack Councillor G C Sims Councillor D B McTaggart

Mr D A Friend Chief Executive Officer Mr V T Fordham Lamont Deputy Chief Executive Officer Mr T B Brandy Manager Regulatory Services Mr K L Bean Manager of Works & Services

Apologies

Nil

LOA Previously Approved

Nil

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:

Nil

4. PUBLIC QUESTION TIME:

Nil

5. APPLICATIONS FOR LEAVE OF ABSENCE:

The following Councillors requested Leave of Absence from Council Meetings and Duties

Cr Rackemann 18/12/14 – 6/1/15 Cr Sims 19/12/14 – 5/1/15

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RESOLUTION: 2014/134A

Moved: Cr Bothe Seconded: Cr Lance Clement

That Council grants Leave of Absence to Cr D Rackemann from 18 December 2014 to 6 January 2015 and Cr G Sims from 19 December 2014 to 5 January 2015. CARRIED 8/0 Simple Majority

6. DECLARATION OF INTEREST:

Nil

7. PETITIONS/DEPUTATIONS/PRESENTATIONS:

Nil

8. CONFIRMATION OF MINUTES:

8.1 LEEMAN FORESHORE COMMUNITY PLANNING COMMITTEE MEETING HELD MONDAY 13 OCTOBER 2014

AUTHOR Darren Friend DISCLOSURE OF INTEREST Nil DATE OF REPORT 3 November 2014

COMMENT: Nil

OFFICER RECOMMENDATION: That the Minutes of the Leeman Foreshore Community Planning Committee Meeting held on Monday13 October 2014 be received.

RESOLUTION: 2014/134

Moved: Cr McTaggart Seconded: Cr Rackemann

That the Minutes of the Leeman Foreshore Community Planning Committee Meeting held on Monday13 October 2014 be received.

CARRIED 8/0 Simple Majority

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8.2 ORDINARY MEETING HELD WEDNESDAY 15 OCTOBER 2014 AT THE COOROW DISTRICT HALL

AUTHOR Darren Friend DISCLOSURE OF INTEREST Nil DATE OF REPORT 31 October 2014

COMMENT: Nil

OFFICER RECOMMENDATION: That the Minutes of the Ordinary Meeting held on Wednesday 15 October 2014 be confirmed as a true and correct record.

RESOLUTION: 2014/135

Moved: Cr Sims Seconded: Cr Rob Clement

That the Minutes of the Ordinary Meeting held on Wednesday 15 October 2014 be confirmed as a true and correct record.

CARRIED 8/0 Simple Majority

8.3 LEEMAN FORESHORE COMMUNITY PLANNING COMMITTEE MEETING HELD MONDAY 10 NOVEMBER 2014

AUTHOR Darren Friend DISCLOSURE OF INTEREST Nil DATE OF REPORT 12 November 2014

COMMENT: Nil

OFFICER RECOMMENDATION: That the Minutes of the Leeman Foreshore Community Planning Committee Meeting held on Monday 10 November 2014 be received.

RESOLUTION: 2014/136

Moved: Cr Bothe Seconded: Cr McTaggart

That the Minutes of the Leeman Foreshore Community Planning Committee Meeting held on Monday 10 November 2014 be received.

CARRIED 8/0 Simple Majority

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9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION:

At any meeting of Council the person presiding may announce or raise any matter of interest or relevance to the business of Council or propose a change to the order of business.

Members may move that a change in order of business proposed by the person presiding not be accepted and if carried the change does not take place.

Nil

10. MATTERS FOR WHICH MEETING MAY BE CLOSED:

For the convenience of members of the public Council may identify, by decision, early in the meeting any matter on the agenda to be discussed behind closed doors and that matter is to be deferred for consideration as the last item of the meeting.

Items for which the meeting will be closed include:

Item 14.1.1. Australia Day Citizen of the Year Award

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11. REPORTS:

11.1 CHIEF EXECUTIVE OFFICER:

11.1.1 2014/2015 BUDGET ERROR AND REVIEW AUTHOR Darren Friend DISCLOSURE OF INTEREST Nil DATE OF REPORT 9 November 2014 ATTACHMENT 11.1.1.1 FILE ADM0570

SUMMARY: Council is requested to review its 2014/2015 Budget in light of the error found by staff following its adoption at the end of July.

COMMENT: As advised verbally at last month’s Council meeting, an error was discovered in the current budget following its adoption at the end of July.

It is proposed that Council, in working its way through this process undergoes a minimum of three budget reviews throughout the 2014/2015 year with the first undertaken at the end of October as shown as an attachment to this report.

The error involved the double counting of income from the sale of assets amounting to $733,733 with the figure being recorded on the Rates Setting Statement as part of both the Operating Revenue section as well as its own line item within the Statement and Note 4. Fortunately the error has been found early in the financial year and whilst it is considerable in size, strategies can be put in place to manage this deficiency through to 30 June 2015. As was discussed at the last Council meeting it is funds that Council will not receive rather than funds that have been received and mishandled or accounted for incorrectly.

In accordance with a directive issued by the Council via the Shire President following the October Council meeting, consultant Bob Waddell has been requested to provide an independent assessment and report of what has taken place. At the time of writing this agenda item, the independent report will be provided directly to Council prior to the November meeting as soon as the report is finished.

In explaining the error the following information and timeline is provided to Council:-  31 July 2014 – Council adopts its 2014/2015 balanced budget.  Mid-August 2014 – Staff are advised by consultant Bob Waddell, who is assisting DCEO Vin Fordham Lamont in setting up his monthly financial reporting templates, that there is a $733,733 “hole” in the budget.

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 Mid-end August 2014 – Staff verify the information and confirm the error has occurred. Accounting and reporting systems are checked to ascertain what, if any set-up and reporting mechanisms are in place and minor changes made.  25-26 September 2014 – Staff consult with auditor Chai Wen Shien during his on-site visit as to the problem, end of year carried forward position and options for moving forward.  15 October 2014 – Error reported verbally to Council as part of the September Financial Statements agenda item.

I spoke with DLGC Officers Andrew Borrett and Vern McKay during the recent LGMA State Conference as to whether there were any implications from a Department of Local Government compliance perspective and was advised that as Council had adopted a budget that complied with the requirements of the Local Government Act 1995, it was a matter for Council to work its way forward.

Advice was also provided that Council should have been advised earlier and I apologise for not doing so. I took the position that a preliminary way forward should be provided to Council when reporting the error rather than reporting an error without knowing its full implications. This could not have been ascertained until the actual carried forward position at the end of the 2013/2014 financial year was known following the on-site audit. It was also important from a CEO perspective that you heard the information directly from an Officer’s perspective and in the first person, rather than via any written communication. The October Council meeting was that first opportunity.

Ultimately the error lies with me as the CEO. A number of Officers, mainly senior management compile the budget with DCEO Vin Fordham Lamont and myself undertaking the bulk of the work in finalising the document that is adopted by Council.

As shown in the attached Budget Review spreadsheet, there are two other errors within the budget with DFES VBFB grant monies missing as well as Coorow Town Maintenance expenditure substantially overstated in the budget. These two amounts alone assist in rectifying the shortfall by in excess of $100,000. Coupled with these amounts are a better than expected brought forward position and savings on the purchase and changeover of plant. Other expenditure items have also been identified where potential savings can be made and it is envisaged that further savings can be made as the year progresses. Staff are also looking at grant funding sources that may offset some Council funded items of expenditure throughout the remainder of the 2014/2015 financial year.

As per my earlier comment, I would recommend that Council undertake further budget reviews at the end of the 2014 calendar year and at the end of the March 2015 quarter as a minimum.

It is also essential that Council focusses on a “business as usual” approach as, despite the error, a number of core functions and services must be provided to ratepayers and residents. Some of the lesser essential projects and activities can be reviewed but I would recommend against any wholesale cuts to budget items.

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STATUTORY ENVIRONMENT: Local Government Act 1995 Division 2 — Annual budget

6.2. Local government to prepare annual budget (1) During the period from 1 June in a financial year to 31 August in the next financial year, or such extended time as the Minister allows, each local government is to prepare and adopt*, in the form and manner prescribed, a budget for its municipal fund for the financial year ending on the 30 June next following that 31 August.

* Absolute majority required. (2) In the preparation of the annual budget the local government is to have regard to the contents of the plan for the future of the district made in accordance with section 5.56 and to prepare a detailed estimate for the current year of — (a) the expenditure by the local government; and (b) the revenue and income, independent of general rates, of the local government; and (c) the amount required to make up the deficiency, if any, shown by comparing the estimated expenditure with the estimated revenue and income. (3) For the purposes of subsections (2)(a) and (b) all expenditure, revenue and income of the local government is to be taken into account unless otherwise prescribed. (4) The annual budget is to incorporate — (a) particulars of the estimated expenditure proposed to be incurred by the local government; and (b) detailed information relating to the rates and service charges which will apply to land within the district including — (i) the amount it is estimated will be yielded by the general rate; and (ii) the rate of interest (if any) to be charged by the local government on unpaid rates and service charges; and (c) the fees and charges proposed to be imposed by the local government; and (d) the particulars of borrowings and other financial accommodation proposed to be entered into by the local government; and (e) details of the amounts to be set aside in, or used from, reserve accounts and of the purpose for which they are to be set aside or used; and (f) particulars of proposed land transactions and trading undertakings (as those terms are defined in and for the purpose of section 3.59) of the local government; and (g) such other matters as are prescribed.

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(5) Regulations may provide for — (a) the form of the annual budget; and (b) the contents of the annual budget; and (c) the information to be contained in or to accompany the annual budget. [Section 6.2 amended by No. 49 of 2004 s. 42(8) and 56.]

6.3. Budget for other circumstances A local government is required to prepare and adopt* a budget in a form and manner similar to the annual budget with such modifications as are necessary to meet the case — (a) where required to do so in consequence of the quashing of — (i) a general valuation; or (ii) a rate or service charge, by a court or by the State Administrative Tribunal; or (b) if, at any time after the imposition of rates in a financial year it intends to impose a supplementary general rate or specified area rate for the unexpired portion of the financial year.

* Absolute majority required. [Section 6.3 amended by No. 55 of 2004 s. 689.]

Local Government (Financial Management) Regulations 1996 Part 3 — Annual budget — s. 6.2

22. Form and content of annual budget (Act s. 6.2(1)) (1) The annual budget of a local government is to be in a form that includes the following — (a) an income statement; (b) a cash flow statement; [(c) deleted] (d) a rate setting statement showing details of — (i) the revenue and expenditure that have been taken into account to determine the budget deficiency; and (ii) the total amount of the general rates to be imposed; and (iii) any deficit or surplus remaining after the imposition of the general rates; (e) in relation to the rates proposed to be imposed by the local government, the information set forth in regulation 23; (f) in relation to the service charges proposed to be imposed by the local government, the information set forth in regulation 24; (g) in relation to the fees and charges proposed to be imposed by the local government, whether under the Act or under any other written law, the information set forth in regulation 25;

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(h) in relation to — (i) any discount or other incentive proposed to be granted for early payment of any amount of money; or (ii) the proposed waiver or grant of a concession in relation to any amount of money; or (iii) the proposed writing off of any amount of money, the information set forth in regulation 26; (i) notes containing the information set forth in regulation 27 and such other supporting notes, tables and other information as the local government considers will assist in the interpretation of the annual budget. (2) The financial information disclosed in the annual budget, other than the cash flow statement, is to be compiled on an accrual accounting basis. [Regulation 22 amended in Gazette 20 Jun 1997 p. 2839; 31 Mar 2005 p. 1048; 20 Jun 2008 p. 2722-3.]

23. Rates information required The annual budget is to include — (a) in relation to general rates — (i) the objects of, and reasons for, any differential rates imposed under section 6.33 and any differential minimum payments imposed under section 6.35(6)(c); and [(ii) deleted] (iii) for each general rate — (I) the rate in the dollar; (II) whether the basis for the rate is the gross rental value or the unimproved value of land; (III) an estimate of the number of properties to which the rate will apply; (IV) an estimate of the total rateable values of the properties referred to in item (III); (V) the amount it is estimated will be imposed by way of — (A) the rate; and (B) interim rates; and (C) back rates; and (iv) for each differential general rate, the characteristics which form the basis for the imposition of the rate; and (b) if a differential general rate or minimum payment differs from the proposed rate or payment set forth in the local public notice given under section 6.36 —

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(i) details of the rate or payment set forth in the public notice; and (ii) reasons for the difference; and (c) in relation to each minimum payment — [(i) deleted] (ii) the amount of the minimum payment; and [(iii), (iv) deleted] (v) an estimate of the total rateable values of the properties to which the minimum payment is to apply; and (vi) an estimate of the total number of properties to which each minimum payment is to apply; and (vii) the amount it is estimated will be imposed by way of each — (I) minimum payment; and (II) interim minimum payment; and (III) back minimum payment; and (d) for each specified area rate — (i) the purpose of the rate; and (ii) the rate in the dollar; and (iii) a brief description identifying the area within which the rate is to be imposed; and (iv) whether the basis for the rate is the gross rental value or the unimproved value of land; and (v) an estimate of the total rateable values of the properties rated on gross rental value or rated on unimproved value, as the case requires; and (vi) the amount it is estimated will be imposed by way of — (I) the rate; and (II) interim rates; and (III) back rates; and (vii) how the proceeds of the rate are to be applied, including an estimate of — (I) the amount to be applied; and (II) the amount to be set aside in a reserve account; and (III) the amount to be applied from the reserve account. [Regulation 23 amended in Gazette 20 Jun 1997 p. 2840.]

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24. Service charges information required In relation to each service charge, the annual budget is to include — (a) details of the nature of the service for which the service charge is imposed; and (b) the objects of, and reasons for, the service charge; and (c) the amount of the service charge; and (d) an estimate of the total amount to be imposed by way of the service charge; and (e) if the service charge is to be imposed on land in a defined part of the district, a brief description identifying the area within which the service charge is to be imposed; and (f) details of how the proceeds of the service charge are to be applied, including an estimate of — (i) the amount to be applied; and (ii) the amount to be set aside in a reserve account; and (iii) the amount to be applied from the reserve account.

25. Revenue from fees and charges, estimate of required In relation to fees and charges imposed under the Act or any other written law, the annual budget is to include an estimate of the total revenue from the fees or charges from each program.

26. Discounts for early payment etc., information about required (1) The annual budget is to include for each discount or other incentive proposed to be granted for early payment of any money and in respect of each waiver or concession proposed in relation to any money — (a) in respect of a discount — (i) the amount of the discount, or the percentage discount, to be allowed; and (ii) the circumstances in which the discount will be granted; and [(b) deleted] (c) in relation to a waiver or concession — (i) a brief description of the waiver or concession; and (ii) a statement of the circumstances in which it will be granted; and (iii) details of the persons or class of persons to whom it is available; and (iv) the objects of, and reasons for, the waiver or concession. (2) The annual budget is to include, separately in relation to all general rates, each specified area rate, each service charge and all fees and charges imposed under the Act or any other written law an estimate of — (a) the total amount of the discounts which may be granted; and

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(b) the total cost to the local government of each incentive scheme; and (c) the total cost, or reduction of revenue, to the local government of a waiver or grant of a concession; and (d) the total amount of money to be written off. [Regulation 26 amended in Gazette 20 Jun 1997 p. 2840.]

27. Notes to annual budget, when required The annual budget is to include or be accompanied by notes detailing — (a) if the local government is to charge interest for the late payment of a rate or service charge — (i) the rate of interest; and (ii) an estimate of the total amount of revenue from the imposition of the interest; and (b) if the local government is to charge interest under section 6.13 for the late payment of any amount of money — (i) the rate of interest; and (ii) an estimate of the total amount of revenue from the imposition of the interest; and (c) the instalment options of the local government under section 6.45 including — (i) the due dates of each instalment under each option; and, where applicable — (ii) the rate of interest; and (iii) the additional charge; and (iv) an estimate of the total amount of revenue from the imposition of the interest and additional charge; and (d) in relation to the disposal of a class of assets — (i) the net book value of that class of assets; and (ii) an estimate of the sale price of the class of assets; and (iii) an estimate of the profit or loss on the sale of that class of assets; and (e) in relation to investment by the local government, the information set forth in regulation 28; and (f) in relation to the borrowings of the local government, the information set forth in regulation 29; and (g) in relation to each reserve account, an estimate of — (i) the opening balance brought forward on 1 July; and

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(ii) the amount to be set aside during the financial year; and (iii) the amount to be used during the financial year; and (iv) the closing balance at 30 June; and (h) if all or part of the money in a reserve account is to be used or set aside for a purpose other than the purpose for which the account was established — (i) the proposed purpose; and (ii) an estimate of the amount to be used or set aside; and (iii) the objects of, and reasons for, the change of use or purpose; and (i) separately, in relation to each trading undertaking — (i) in the form of an income statement, projected revenue and expenditure; and (ii) such other information as is necessary to provide full and complete information on the undertaking; and (j) in relation to each major trading undertaking, all other estimated revenue and expenditure which is not included in the income statement referred to in paragraph (i)(i) but which has been used in the pricing structure for goods or services to be provided by the undertaking; and (k) separately, in relation to each major land transaction (according to nature or type classification) — (i) an estimate of revenue and expenditure for the financial year; and (ii) where the transaction was initially entered into in a previous financial year, the estimated assets and liabilities at 1 July of the year for which the annual budget is prepared; and (iii) such other information as is necessary to provide full and complete information on the transaction; and (l) in relation to fees, expenses or allowances proposed to be paid to council members, the mayor or the president — (i) the nature of the fee, expense or allowance; and (ii) an estimate of the total amount or value of each class of fee, expense or allowance; and (m) in relation to each program, the type of activities within the program; and (n) in relation to depreciation on non-current assets, an estimate of the depreciation for the financial year included in the operating expenditure for each program in the income statement.

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[Regulation 27 amended in Gazette 20 Jun 1997 p. 2840; 31 Mar 2005 p. 1048 and 1053; 20 Jun 2008 p. 2723.]

28. Investment information required in notes The notes to the annual budget are to include, in relation to money invested by the local government, an estimate of — (a) the amount to be earned from the investment of money held in reserve; and (b) the amount to be earned from the investment of other money; and (c) the total earnings from investments.

29. Borrowings information required in notes The notes to the annual budget are to include — (a) details of the unspent balance of money borrowed in the previous financial year including — (i) an estimate of the amount brought forward on 1 July; and (ii) the purpose for which the money was borrowed; and (iii) the year in which the money was borrowed; and (iv) an estimate of the amount to be used during the financial year; and (v) an estimate of the amount which will remain unused at 30 June; and (b) in relation to a principal amount carried forward by way of overdrawings on current account (the overdraft) from the previous financial year, details of the overdraft including — (i) an estimate of the amount brought forward on 1 July; and (ii) the purpose for which the overdraft was established; and (iii) the year in which the overdraft was first established; and (iv) an estimate of the amount by which the overdraft will be increased or decreased during the financial year; and (v) an estimate of the amount of overdraft which will remain at 30 June; and (c) where, in the financial year to which the budget relates, it is proposed to apply all or part of any existing borrowings to a purpose other than that for which the money was borrowed, details of — (i) the purpose for which the money was borrowed; and (ii) the purpose to which the money is to be applied; and (iii) the objects of, and reasons for, the application of the money to that purpose; and (iv) an estimate of the amount to be so applied; and

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(d) where, in the financial year to which the budget relates, it is proposed to exercise the power to borrow under section 6.20, details of — (i) the purpose for which the money is to be borrowed; and (ii) an estimate of the amount to be borrowed; and (iii) the nature of the proposed financial accommodation; and (iv) an estimate of the term of the repayment; and (v) an estimate of the interest rate and other charges payable; and (vi) an estimate of the amount of the borrowings to be used during the financial year; and (vii) an estimate of the amount which will remain unused at 30 June; and (e) where, in the financial year to which the budget relates, it is proposed to exercise the power to borrow under section 6.20 for the purpose of re-financing an existing borrowing — (i) an estimate of the amount to be re-financed; and (ii) where the principal sum under the new loan will be different from the principal sum under the existing loan, details of the amount of the difference and of the objects of, and reasons for, the re-financing; and (iii) a brief summary of the changes to the original terms of the borrowing it is expected will result from the re-financing; and (f) in relation to the repayment of money borrowed, an estimate of — (i) the principal liability brought forward on 1 July; and (ii) the amount of interest and other charges due to the lender during the financial year; and (iii) the amount of the reduction of the principal sum to be made during the financial year; and (iv) the principal liability which will remain at 30 June; and (v) the amount to be financed by revenue of the local government, other than fees and charges, derived directly for the purpose of reimbursing the local government (wholly or partially) for that repayment. [Regulation 29 amended in Gazette 31 Mar 2005 p. 1053.]

30. Previous financial year figures to be shown for comparison (1) In the annual budget — (a) the income statement for the previous financial year; and [(b) deleted] (c) the rate setting statement for the previous financial year; and (d) the information referred to in regulation 27(g), 27(i)(i), 27(j), 27(k)(i), 27(k)(ii) and 29(f) for the previous financial year,

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are to be prepared in a manner that clearly compares the estimates in the annual budget in respect of each statement or piece of information, as the case requires, with the equivalent financial results at 30 June of the previous financial year (comparative figures). (2) If at the time of preparation of the annual budget a financial result referred to in subregulation (1) is not known, an estimate of that result may, if it is disclosed as an estimate, be included in the annual budget. [Regulation 30 amended in Gazette 20 Jun 1997 p. 2840; 20 Jun 2008 p. 2723.]

31. Net current assets at start of financial year to be shown (1) The annual budget is to include the net current assets carried forward from the previous financial year. (2) If at the time of preparation of the annual budget the net current assets is not known, an estimate of that figure may, if it is disclosed as an estimate, be included in the annual budget. (3) The annual budget is to include or be accompanied by notes containing — (a) a summary explaining the composition of the net current assets; and (b) if the net current assets differs from the figure used in the rate setting statement, a disclosure of the difference and a brief explanation of the reason for the difference. [Regulation 31 amended in Gazette 20 Jun 1997 p. 2840-1.]

32. Amounts which may be excluded when calculating budget deficiency (Act s. 6.2(3)) A local government may exclude from the calculation of the budget deficiency — (a) money borrowed or to be borrowed, to the extent that it is proposed in the annual budget to remain unspent at the end of the financial year; and (b) reserves, to the extent that they are proposed in the annual budget to remain unspent at the end of the financial year; and (c) in relation to a land transaction or trading undertaking, assets and liabilities, to the extent to which they are proposed in the annual budget to remain restricted to the purposes of the land transaction or trading undertaking at the end of the financial year; and (d) any proposed amounts of depreciation of non-current assets; and (e) assets from grants or gifts or non-cash revenue or expenditure; and (f) current liabilities which, by their nature, are restricted, to the extent that they are proposed in the annual budget to remain uncleared at the end of the financial year; and (g) any other current assets which, by their nature, are restricted, to the extent that they are proposed in the annual budget to remain unused at the end of the financial year.

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33. Annual budget to be lodged with Department A copy of the annual budget of a local government is to be submitted to the Departmental CEO within 30 days of its adoption by the local government. [Regulation 33 amended in Gazette 20 Jun 2008 p. 2723.]

33A. Review of budget (1) Between 1 January and 31 March in each financial year a local government is to carry out a review of its annual budget for that year. (2A) The review of an annual budget for a financial year must — (a) consider the local government’s financial performance in the period beginning on 1 July and ending no earlier than 31 December in that financial year; and (b) consider the local government’s financial position as at the date of the review; and (c) review the outcomes for the end of that financial year that are forecast in the budget. (2) Within 30 days after a review of the annual budget of a local government is carried out it is to be submitted to the council. (3) A council is to consider a review submitted to it and is to determine* whether or not to adopt the review, any parts of the review or any recommendations made in the review.

*Absolute majority required. (4) Within 30 days after a council has made a determination, a copy of the review and determination is to be provided to the Department. [Regulation 33A inserted in Gazette 31 Mar 2005 p. 1048-9; amended in Gazette 20 Jun 2008 p. 2723-4.]

STRATEGIC IMPLICATIONS: There are a number of Strategic and Financial implications which require managing as a result of the staff Budget error.

POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: There are a number of Strategic and Financial implications which require managing as a result of the staff Budget error.

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VOTING REQUIREMENT: Absolute Majority

OFFICER RECOMMENDATION That Council:- 1. Receives the budget review dated 31 October 2014 as shown in the spreadsheet attachment to this report. 2. Directs the CEO to monitor spending carefully throughout the remainder of the 2014/2015 financial year. 3. Directs the CEO to investigate funding opportunities for Council funded projects contained within the 2014/2015 budget. 4. Requests that further budget reviews are undertaken for the periods ending 31 December 2014 and 31 March 2015 and reports provided to the Council meeting immediately following the review.

RESOLUTION: 2014/137

Moved: Cr Jack Seconded: Cr Bothe

That Council:- 1. Receives the budget review dated 31 October 2014 as shown in the spreadsheet attachment to this report. 2. Directs the CEO to monitor spending carefully throughout the remainder of the 2014/2015 financial year. 3. Directs the CEO to investigate funding opportunities for Council funded projects contained within the 2014/2015 budget. 4. Requests that further budget reviews are undertaken for the periods ending 31 December 2014 and 31 March 2015 and reports provided to the Council meeting immediately following the review. 5. Requests that, in future, any budget errors discovered by management subsequent to its adoption, are reported to Councillors within 7 days of the discovery.

CARRIED 8/0 Absolute Majority

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ATTACHMENT 11.1.1.1

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11.1.2 CONTRIBUTION TO LEEMAN AND GREEN HEAD THANK A VOLUNTEER DAY CELEBRATIONS AUTHOR Darren Friend DISCLOSURE OF INTEREST Nil DATE OF REPORT 10 November 2014 ATTACHMENT 11.1.3.1 FILE ADM0166

SUMMARY: A request has been received from the Leeman and Green Head Community Resource Centre for Council to make a financial contribution towards their annual “Thank a Volunteer Day” function.

COMMENT: Funding for events of this nature is available via the Department of Communities. Unfortunately the Leeman and Green Head CRC was unable to secure funding for this year’s event. The Shire of Coorow also missed out with its submission.

Council has provision within its 2014/2015 Budget of $1,000 for “Volunteers Week Function” and in consultation with Community Development Officer Ted Jack, this funding can be used to undertake two functions in recognition of the valuable contribution volunteers make to their communities.

The coastal function is usually held in the lead-up to Christmas with the Coorow function held in late February following the harvest and holiday periods.

STATUTORY ENVIRONMENT: Local Government Act 1995 Part 3 — Functions of local governments What this Part is about This Part describes the functions of a local government and deals with some important issues that the performance of those functions may involve. In particular — (a) Division 1 describes the general function of a local government and contains some other general provisions; (b) Divisions 2 and 3 deal with legislative and executive functions respectively; (c) Division 4 allows functions to be performed by regional local governments. Division 1 — General

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any constraints imposed by this Act or any other written law on the performance of its functions. (3) A liberal approach is to be taken to the construction of the scope of the general function of a local government.

6.8. Expenditure from municipal fund not included in annual budget (1) A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure — (a) is incurred in a financial year before the adoption of the annual budget by the local government; or (b) is authorised in advance by resolution*; or (c) is authorised in advance by the mayor or president in an emergency.

* Absolute majority required. (1a) In subsection (1) — additional purpose means a purpose for which no expenditure estimate is included in the local government’s annual budget. (2) Where expenditure has been incurred by a local government — (a) pursuant to subsection (1)(a), it is to be included in the annual budget for that financial year; and (b) pursuant to subsection (1)(c), it is to be reported to the next ordinary meeting of the council. [Section 6.8 amended by No. 1 of 1998 s. 19.]

POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: There is no net financial implication to Council.

STRATEGIC IMPLICATIONS: Nil

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VOTING REQUIREMENT: Absolute Majority

OFFICER RECOMMENDATION That Council makes a contribution of $500 to the Leeman and Green Head Community Resource Centre towards its “Thank a Volunteer Day” function.

RESOLUTION: 2014/138

Moved: Cr McTaggart Seconded: Cr Cullen

That Council makes a contribution of $500 to the Leeman and Green Head Community Resource Centre towards its “Thank a Volunteer Day” function.

CARRIED 8/0 Absolute Majority

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ATTACHMENT 11.1.3.1

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11.1.3 ASSISTANCE AND SUPPORT FOR COOROW PRIMARY SCHOOL STRATEGY TO IMPROVE ATTENDANCE AND BEHAVIOUR AUTHOR Darren Friend DISCLOSURE OF INTEREST Nil DATE OF REPORT 10 November 2014 ATTACHMENT 11.1.4.1 FILE ADM0218

SUMMARY: Council support and assistance is requested by the Coorow Primary School to implement a strategy to improve student wellbeing through an incentive program to improve attendance at the school.

COMMENT: Coorow Primary School has requested assistance through the donation of two family season swimming pool passes as part of an incentive to encourage attendance and positive behaviour at the school.

Such a program has a number of community benefits including lessening the impact on the general community through regular attendance at the school which should improve numeracy and literacy skills as well as social skills.

The School will establish a set of criteria incorporating the families involved meeting set attendance and behaviour guidelines.

In acknowledging that education and its associated costs are the responsibility of the State Government, it is a Council responsibility to ensure that its community concerns and values are seen as a priority.

STATUTORY ENVIRONMENT: Local Government Act 1995

Part 3 — Functions of local governments What this Part is about This Part describes the functions of a local government and deals with some important issues that the performance of those functions may involve. In particular — (a) Division 1 describes the general function of a local government and contains some other general provisions; (b) Divisions 2 and 3 deal with legislative and executive functions respectively; (c) Division 4 allows functions to be performed by regional local governments.

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Division 1 — General

3.1. General function (1) The general function of a local government is to provide for the good government of persons in its district. (2) The scope of the general function of a local government is to be construed in the context of its other functions under this Act or any other written law and any constraints imposed by this Act or any other written law on the performance of its functions. (3) A liberal approach is to be taken to the construction of the scope of the general function of a local government.

POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: The cost associated with the provision of two family season passes is $310 – 2 @ $155

STRATEGIC IMPLICATIONS: Nil

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VOTING REQUIREMENT: Absolute Majority

OFFICER RECOMMENDATION That Council contributes two 2014/2015 family season swimming pool passes to the Coorow Primary School as part of its strategy to improve attendance and behaviour at the school.

RESOLUTION: 2014/139

Moved: Cr Cullen Seconded: Cr Jack

That Council contributes two 2014/2015 family season swimming pool passes to the Coorow Primary School as part of its strategy to improve attendance and behaviour at the school. CARRIED 8/0 Absolute Majority

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ATTACHMENT 11.1.4.1

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11.1.4 INDEPENDENT REPORT INTO 2014/2015 BUDGET ERROR AUTHOR Darren Friend DISCLOSURE OF INTEREST Nil DATE OF REPORT 10 November 2014 ATTACHMENT FILE ADM0570

SUMMARY: A request has been received from Cr Rob Clement which reads “I would like to have this notice of motion included in the November agenda for the November meeting.” The motion to read “That the Council will appoint the auditors UHY Haines Norton to investigate the 2014 – 2015 Budget preparation and shortfall”.

COMMENT: Council requested an independent report on the error within the 2014/2015 budget following the October meeting. The request read “I have asked Damien to request a simple report from the Shire’s Auditors or another qualified independent person.” The things I want disclosed and reported to Council are:

1. What was the error made? 2. When was it made? 3. Who made it? 4. Who discovered it? 5. When was it discovered? 6. When was it disclosed? 7. Is there flaws in the accounting system used by the Shire? 8. Can it happen again?

In accordance with the directive issued by the Shire President, I have requested consultant Bob Waddell prepare the report addressing the concerns raised by Council.

Following the request by Cr Rob Clement, I spoke with Paul Breman from UHY Haines Norton concerning their capacity to undertake such work, given the workload of their audit division at this time of the year. I was advised that should Council require an investigation and report, it would be undertaken by either Paul Breman or Russell Barnes. In Mr Breman’s opinion, it is unlikely that Council would receive such a report in time for the Ordinary December meeting. The costs associated with the compilation of the report were not discussed.

STATUTORY ENVIRONMENT: Local Government Act 1995

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(b) is authorised in advance by resolution*; or (c) is authorised in advance by the mayor or president in an emergency.

POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: As per my comments above there will be costs associated in the investigation and preparation of a report. This cost is unknown at this stage.

STRATEGIC IMPLICATIONS: Nil

VOTING REQUIREMENT: Absolute Majority

OFFICER RECOMMENDATION That Council, in the event that it remains unsatisfied by the explanation of the Chief Executive Officer and the report of consultant Bob Waddell into the error contained in the 2014/2015 Budget, appoints Mr Paul Breman of UHY Haines Norton to investigate the budget error and provide a report to Council.

RESOLUTION: 2014/

Moved: Cr Jack Seconded: Cr Sims

That Council, in the event that it remains unsatisfied by the explanation of the Chief Executive Officer and the report of consultant Bob Waddell into the error contained in the 2014/2015 Budget, appoints Mr Paul Breman of UHY Haines Norton to investigate the budget error and provide a report to Council.

Motion Lost 0/8

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11.2 MANAGER REGULATORY SERVICES:

11.2.1 EXPIRED BUILDING PERMIT 09/39 LOTS 213 & 477 ACACIA WAY, LEEMAN AUTHOR Trevor Brandy DISCLOSURE OF INTEREST Nil DATE OF REPORT 3 November 2014 ATTACHMENT FILE A1045/A1034

SUMMARY: The extended building permit for Lots 213 and 477 expired on the 31st of October 2014 with no action having taken place since extension was approved by Council in 2012.

Under the conditions of the State Administrative Tribunal, an extension to the Building Permit was granted until the 31 October 2014 to have the structure either completed or sold off to a prospective buyer, or, to be demolished by the 14th of November 2014.

To date nothing has happened and Council needs to consider its options.

BACKGROUND: After extensive planning requirements to comply with the Scheme text, a building permit was issued in October 2009 with extensions being granted in 2011 and 2012 respectively

Chain of events since 2007;

 20 September 2007 - Application for planning approval received from Luke and Sean Sicree.

 24 October 2007 – application referred to Council for consideration under its discretionary use power, item number 11.2.4.

 3 November 2009 – Building Permit approved after required advertising on the 7 of August 2008.

 23 October 2012 – extension to building Permit issued for 12 months only.

 13 February 2013 - Mr S Sicree was notified that the building permit would expire on the 23 of October and would not be recommended for any further extensions.

Council resolved at its ordinary meeting held on the 21st of May 2014 to extend the Building Permit 09/39 as per the State Administrative Tribunal recommendation.

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COMMENT: The complex is currently on the market for $250,000 with some interest in the sale but nothing official has been forthcoming at this stage.

STATUTORY ENVIRONMENT: Shire of Coorow Town Planning Scheme No2 Building Act 2012

STRATEGIC IMPLICATIONS: Nil

POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: Legal fees and possible cost of clearing the site if Tooltime falter on its obligations. The demolition cost, if applicable, will be an encumbrance on the lots.

VOTING REQUIREMENT: Simple Majority

OFFICER RECOMMENDATION: That Council instruct its Solicitors to instigate proceedings via State Administrative Tribunal to have the structure removed and the site left clean of all building material.

RESOLUTION: 2014/140

Moved: Cr Sims Seconded: Cr McTaggart

That Council instruct its Solicitors to instigate proceedings via State Administrative Tribunal to have the structure removed and the site left clean of all building material.

CARRIED 8/0 Simple Majority

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11.2.2 PROPOSED CARAVAN PARK POLICY – COOROW CARAVAN PARK

AUTHOR Trevor Brandy DISCLOSURE OF INTEREST Nil DATE OF REPORT 10 November 2014 FILE A1299 ATTACHMENT 11.2.2.1

SUMMARY: Council has requested a Policy to cater for the style, finish and construction of annexes to complement the Caravan Parks and Camping Grounds Regulations 1997.

BACKGROUND: Extracts form the Caravan Parks and Camping Grounds Regulations from the Shire of Harvey and City of Mandurah are attached to give Council guidelines for any policy it may consider. Neither document can be considered a policy however, they may provide some guidance for Council.

COMMENT: Policies can be made by Council to cover specific local demographics but can not conflict with statute law, so care needs to be taking not to conflict with the Regulations.

The attached standards/guidelines/information sheets are consistent with the Caravan Parks and Camping Ground Regulations 1997 and either one or a combination could be considered by Council in formulating a policy to help it better manage the Coorow Caravan Park.

STATUTORY ENVIRONMENT: Caravan Parks and Camping Grounds Regulations 1997

Part 3 — Caravan parks and camping grounds Division 1 — Duties of licence holders

16. Schedules 5 and 6 — licence holder’s duty The licence holder of a facility is to ensure that — (a) Schedule 5 is complied with in respect of all caravans on the facility; and (b) subject to regulation 27A, Schedule 6 is complied with in respect of all annexes on the facility. Penalty: $3 000. [Regulation 16 amended in Gazette 25 Aug 2000 p. 4911.] Division 2 — Duties of other persons

22. Schedules 5 and 6 — caravan owner’s duty The owner of a caravan which is in a caravan park is to ensure that —

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(a) Schedule 5 is complied with in respect of that caravan; and (b) subject to regulation 27A, Schedule 6 is complied with in respect of any annexe attached to that caravan. Penalty: $3 000. [Regulation 22 amended in Gazette 25 Aug 2000 p. 4912.]

34. Annexes (1) A person may attach an annexe, or cause an annexe to be attached, to a caravan in a facility only with the prior written approval of — (a) the owner of the caravan, if he or she is not the owner; and (b) if the annexe is a rigid annexe — (i) the licence holder of the facility; and (ii) the local government, in accordance with regulation 35. (2) Before giving approval under subregulation (1)(b) for a rigid annexe to be attached to a caravan in a facility, or allowing a rigid annexe to be attached to a caravan in a facility, the licence holder of the facility is to sight — (a) the approval of the local government for the annexe to be attached to the caravan; and (b) the certificates referred to in regulation 36 with respect to the annexe. (3) A person attaching an annexe to a caravan in a facility is to do so in compliance with — (a) Schedules 6 and 7, where relevant; and (b) if the annexe is a rigid annexe, the written approval of the licence holder of the facility and the local government. Penalty: $3 000.

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Schedule 6 — Standards for annexes [Regs. 16(b), 22(b) and 34(3)(a).]

1. Annexes (1) An annexe is to be attached to one caravan only and is not to be attached to anything other than a caravan. (2) A caravan may have only one annexe attached. (3) An annexe is not to be attached to a park home which is assembled from 2 or more components.

2. Size of annexes An annexe — (a) is not to be longer than the caravan to which it is attached; (b) may be higher than the caravan to which it is attached by not more than 300 mm; and (c) is not to be wider than 3.6 metres.

3. Flexible annexes (1) A flexible annexe is not to be attached to a park home. (2) A flexible annexe which has a glass component is to be installed and maintained in accordance with the relevant requirements of — (a) AS 1288—1994 “Glass in buildings — Selection and installation”; and (b) AS/NZS 2208:1996 “Safety glazing materials in buildings”. (3) A flexible annexe is not to contain a shower, wash basin, toilet (other than a portable, self contained chemical toilet) or any laundry facility.

4. Rigid annexes A rigid annexe is to — (a) have walls of prefabricated modular panels or sections; (b) have walls attached to the ground in such a way that the structure of the annexe is sound; and (c) be capable of withstanding — (i) winds of a velocity of 42 metres per second, or such higher velocity as is approved; or (ii) the design wind speed for the area where it is to be constructed, whichever is the highest velocity.

STRATEGIC IMPLICATIONS: Nil

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POLICY IMPLICATIONS: Under the attached guidelines Council may seek further definition of “prefabricated modular panels, and

The interpretation of the Wind Region, currently the BCA defines the Town site of Coorow as a Wind Region “A” to impose a higher rating would not be inconsistent.

FINANCIAL IMPLICATIONS: Nil

VOTING REQUIREMENTS: Simple Majority

OFFICER RECOMMENDATION: That Council:

 Adopts the attached policy relating to Caravans and Annexes in Council managed Caravan Parks.  That, prior to the Policy being advertised in a newspaper circulating within the area, the document be sent to the Department of Local Government for its opinion as to whether the policy will conflict with changes to the Regulations due to be released next year.

RESOLUTION: 2014/141

Moved: Cr Sims Seconded: Cr Jack

That Council:

CARRIED 8/0 Simple Majority

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POLICY - ECONOMIC SERVICES

Sub Section: Caravan Parks and Camping Grounds

Policy Number: 9.2.1

Policy Subject: Caravan and Annexe Standards

Objectives: To ensure that all structures erected in Council operated Caravan Parks in the Shire of Coorow do not detract from the amenity of the overall facility

Guidelines: Caravan Parks and Camping Grounds Regulations 1997

Policy Statement: All Caravans shall have current licenced Registration to enable mobilisation in accordance with the requirements of the Caravan Parks and Camping Grounds Act and Regulations.

All annexes shall comply with the Caravan Parks and Camping Grounds Regulations 1997 including, but not limited to approval, licences and construction.

For the purposes of Schedule 6 (4) – Rigid Annexes contained within the Caravan Parks and Camping Grounds Regulations 1997, the “walls of prefabricated modular panels or sections” shall mean insulated sandwich panels of such manufacture, colour and design that they complement the caravan to which the annex is attached and do not detract from the overall appearance and amenity of the Caravan Park.

Any rigid annexe to be constructed on and affixed to a concrete pad.

Resolution No: Council, 2014-

Resolution Date: 19 November 2014

Source: Council

Date of Review: May annually

Review Responsibility: Chief Executive Officer and Manager Regulatory Services

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ATTACHMENT 11.2.2.1

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11.2.3 PROPOSED STRATA SUBDIVISION –ILLYARRIE STREET, LEEMAN

AUTHOR Simon Lancaster DISCLOSURE OF INTEREST Nil DATE OF REPORT 5 November 2014 FILE A1090 ATTACHMENT 11.2.3.1

SUMMARY: Council is in receipt of correspondence from the Western Australian Planning Commission (‘WAPC’) seeking the Shire’s comment upon an application to subdivide Lot 529 Illyarrie Street, Leeman into 2 survey strata lots. This report recommends conditional support for the application.

BACKGROUND: Lot 529 Illyarrie Street, Leeman is a 1,070m² property located on the eastern side of Illyarrie Street. The landowners (Graham & Clare Sopp & Alexander & Marilyn Stobbie) are seeking to subdivide Lot 529 into 2 survey strata lots of 533m² each.

Figure 1 – Location Plan for Lot 529 Illyarrie Street, Leeman

COMMENT: No 6 (Lot 529) is a vacant property located upon the eastern side of Illyarrie Street, the property is serviced with reticulated water, sewer and power.

The applicant seeks to subdivide Lot 529 into 2 x 533m² survey strata lots with 18.55m and 16.41m frontages onto Illyarrie Street. A 2m x 2m (4m²) common property lot would be created to satisfy the WAPC’s definition of a survey strata subdivision, this is likely to contain a joint letterbox at time of later development.

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A copy of the survey strata subdivision plan received from the WAPC has been included as Attachment 11.2.3.1 to this report.

Figure 2 - Aerial Photograph of Lot 529 Illyarrie Street, Leeman

Figure 3 – View looking east towards Lot 529 Illyarrie Street, Leeman

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Figure 4 – View looking west from Lot 529 towards Illyarrie Street

Figure 5 – View looking north from Lot 529 towards new boat launching facility

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Figure 6 – View looking south from Illyarrie Street towards Lot 529

STATUTORY ENVIRONMENT: Lot 529 Illyarrie Street, Leeman is zoned ‘Residential R15’ under Shire of Coorow Town Planning Scheme No.2 (‘the Scheme’). Section 4.2 of the Scheme lists the objective of this zone as being:

“To provide for residential development at a range of densities with a variety of housing to meet the needs of different household types through the application of the Residential Planning Codes.”

Sections 5.1 and 5.2 of the Scheme require development of land to accord with the Residential Design Codes, which identifies that an R15 lot should be a minimum size of 580m² and an average size of 666m² and the application would not accord with this lot size requirement.

However, Section 5.2.4 of the Scheme does allow for Council to consider support for this application, and the WAPC to grant approval for the application stating that:

“Notwithstanding clause 5.2.3 the Council may at its discretion approve a development for grouped housing or a vacant strata development to a density of R20, subject to the land in question being provided with a connection to deep sewer.”

Lot 529 does have sewer connection available and the proposed lot sizes of 533m² would comply with the minimum lot size of 350m² and the average lot size of 450² prescribed by the Residential Design Codes for lots assessed at an R20 density.

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The draft Shire of Coorow Local Planning Scheme No.3 that is currently being advertised by Council and will ultimately supersede Scheme No.2 retains both the R15 zoning for Lot 529 and Section 5.2.4 of the current Scheme.

STRATEGIC IMPLICATIONS: Section 6.2.4 of the Shire of Coorow Local Planning Strategy (2001) lists the following objective for the Leeman townsite:

“To generally retain the low density residential character of the existing residential area, except in select localities where Council may approve medium density development.”

The Strategy also notes that:

“The provisions of the R15 Code shall apply to all residential development.”

The Strategy does further note, however, that the provisions of the R15 Code shall apply unless Council is satisfied that comprehensive development proposals have been prepared which take into account:

“The need for a satisfactory system of effluent disposal to be provided which will continue to function effectively on a permanent basis.

The effect the proposal will have on the residential amenity of the locality by reason of streetscape, building form, servicing, privacy between buildings, overshadowing and traffic circulation both on and off-site.

Any other matter required to be taken into account under the provisions of the appropriate residential planning code.”

Recommendation 7.1 of the Shire of Coorow Local Planning Strategy (2001) is as follows:

“The Shire should undertake detailed structure planning for Coorow, Leeman and Green Head to improve some of the structural issues that have been identified in the review.”

The Leeman and Green Head Local Planning Strategy (2012) provides this subsequent detailed planning recommended by the Local Planning Strategy.

The Leeman and Green Head Local Planning Strategy (2012) does not make specific recommendation in relation to the subject property, but does generally note on the issue of residential development in Leeman the following:

“3.1 Land Use and Development

As Leeman seeks to attract growth, demand for land for a variety of land uses will continue to increase. This includes land for residential, commercial, industrial and tourism purposes. While Leeman generally has sufficient land supply for the short to medium term if existing growth levels continue,

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additional areas have been identified for the longer term or in the event of significant growth over a shorter period. Additionally, in order to ensure Leeman develops in a way more reflective of its desired position in the region, the location of some land uses, particularly commercial development, are proposed to be repositioned.”

“3.1.1 Residential – Expansion The urban footprint of Leeman will continue to expand in various directions, with the scale and timing of the expansion dependant on growth levels. Increased dwellings will be accommodated through both greenfield and infill development. While housing close to the coast is generally preferred by residents, in order to maintain an appropriate town spatial balance and prevent unnecessary environmental impacts on the coast, residential development should also occur east of Indian Ocean Drive.”

The Shire of Coorow Local Planning Strategy (2014) was adopted by Council at its 19 February 2014 meeting and is currently being advertised for public comment. Table 3 of the Strategy identifies the following for Leeman:

Topic Strategies/Actions Responsibility Priority Housing • Infill of existing vacant lots should take Shire/WAPC Ongoing precedence over expansion of the town’s urban footprint. • Density bonuses should be available in the scheme where lots are of sufficient size, and are serviced by sewer

Table 8 of the Shire of Coorow Local Planning Strategy (2014) also notes several relevant provisions and implications to State Planning Policy 3 ‘Urban Growth and Settlement’:

“Housing options should be diverse to suit various household sizes, ages and incomes.”

“Vacant and underutilised land should be utilised for urban growth.”

“More intense and diverse housing products should be located near the centre of townsites in the Shire near community and commercial facilities. Execution of the Leeman and Green Head, and Coorow Townsite Local Planning Strategies, which identify a number of infill and alternative housing sites (such as aged housing), will fulfil this goal.”

“Infill of existing urban areas should be considered.”

POLICY IMPLICATIONS: The Shire’s Local Planning Policy ‘6.6.4 – Conditions of Subdivision’ specifies that the developer shall be required to provide the following works and services for subdivisions carried out upon commercial and residential land in the Shire of Coorow:

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“Bitumen road, concrete kerbing, street drainage, underground power, contribution towards public open space for passive recreation, and provision of a 1.8m wide concrete footpath.”

It is not suggested that works as outlined in the policy are appropriate in this instance as Lot 529 has sealed frontage to Illyarrie Street, and Section 153 of the Planning & Development Act 2005 does not require payment of a public open space cash-in-lieu contribution where the subdivision creates less than 3 lots.

PUBLIC CONSULTATION: The WAPC is not obliged to undertake any public consultation in its assessment of subdivision applications, but has referred the application out to the Shire of Coorow, Department of Fire and Emergency Services, Water Corporation and Western Power seeking comment.

The officer recommendation is for the support of this subdivision application as it aligns with the strategic and statutory direction established by the Shire’s Scheme and Strategies. However, in the event that Council does not support the officer recommendation, an alternative recommendation is provided as the basis for further Council discussion as follows:

“That Council advise the Western Australian Planning Commission that it does not support the proposed strata subdivision of Lot 529 Illyarrie Street, Leeman as shown on Plan No.14141-01 (WAPC date stamped 23/10/14).”

FINANCIAL IMPLICATIONS: Nil

VOTING REQUIREMENTS: Simple Majority

OFFICER RECOMMENDATION: That Council advise the Western Australian Planning Commission that it supports the proposed strata subdivision of Lot 529 Illyarrie Street, Leeman (WAPC Application No.1308-14) as shown on Plan No.14106-01 (WAPC date stamped 23/10/14) subject to the following conditions being applied:

(a) Uniform fencing being constructed along the boundary between proposed Lots A & B at the cost of the subdivider to the specifications of the Local Government.

(b) Arrangements being made with the Water Corporation so that provision of a suitable water supply service will be available to the lots shown on the approved plan of subdivision.

(c) Arrangements being made with the Water Corporation so that provision of a sewerage service will be available to the lots shown on the approved plan of subdivision.

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(d) Arrangements being made to the satisfaction of the Western Australian Planning Commission and to the specification of Western Power for the provision of an electricity supply to the lots shown on the approved plan of subdivision.

RESOLUTION: 2014/142

Moved: Cr Sims Seconded: Cr Rob Clement

That Council advise the Western Australian Planning Commission that it supports the proposed strata subdivision of Lot 529 Illyarrie Street, Leeman (WAPC Application No.1308-14) as shown on Plan No.14106-01 (WAPC date stamped 23/10/14) subject to the following conditions being applied:

(a) Uniform fencing being constructed along the boundary between proposed Lots A & B at the cost of the subdivider to the specifications of the Local Government.

(b) Arrangements being made with the Water Corporation so that provision of a suitable water supply service will be available to the lots shown on the approved plan of subdivision.

(c) Arrangements being made with the Water Corporation so that provision of a sewerage service will be available to the lots shown on the approved plan of subdivision.

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ATTACHMENT 11.2.3.1

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11.2.4 PROPOSED EXTENSION TO GREEN HEAD MEN’S SHED – RESERVE 39462 LOT 395 JOHNS STREET, GREEN HEAD

AUTHOR Simon Lancaster DISCLOSURE OF INTEREST Nil DATE OF REPORT 10 November 2014 FILE ADM0569-A ATTACHMENT 11.2.4.1

SUMMARY: Council is in receipt of an application to extend the Green Head Men’s Shed upon Reserve 39462 Lot 395 Johns Street, Green Head. This report recommends conditional approval of the application.

COMMENT: Lot 395 (Reserve 39462) is a 6,251m² property located on the intersection of Johns Street and Green Head Road. The Green Head Men’s Shed is located in the south- western corner of the site which has previously been used for purposes associated with the fishing industry.

Figure 1- Location Plan of Lot 395 Johns Street Green Head

The application seeks to extend the existing 229.5m² Men’s Shed 12m further south with a 15m wide (180m² floor area) addition that would house offices, a kitchen and storage rooms. The extension would be single storey and have a surf mist/classic

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cream colorbond roof and shale grey/evening haze hardie plank wall cladding that is intended to complement the existing Men’s Shed to the rear.

The extension would be located 8.5m from the side/western property boundary, corresponding with the existing setback of the Men’s Shed from the closest side property boundary.

The extension would be sited 3.5m back from the front property boundary and 7.5m from the sealed carriageway of Johns Street. This front boundary/street setback would be comparable with the location of the former Westar Crayfish Depot that used to exist on the site and has been demolished to allow for this extension to the Men’s Shed building.

Figure 2 – Aerial Photograph illustrating previous location of the former Westar depot upon Lot 395 Johns Street Green Head

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Figure 3 – view from Johns Street looking north, illustrating former Westar Depot (now demolished) in left picture, and current site in right picture (proposed extension to be located forward of existing Men’s Shed)

Figure 4 – view from Green Head Road looking west, illustrating former Westar Depot (now demolished) in left picture, and current site in right picture (proposed extension to be located forward/left-of existing Men’s Shed)

Council resolved at its 17 August 2011 meeting to approve the development of the Men’s Shed within the old Westar Lease area of Lot 395 Johns Street, Green Head.

The Green Head Men’s Shed currently has its side elevation facing Johns Street and presents a predominantly metal sheet ‘industrial’ frontage. It is considered that the proposed addition to the Green Head Men’s Shed will have the appearance of an office building at the front of a workshop, and provide windows and an entry porch area along the Johns Street elevation and on this basis is considered to provide an improved visual streetscape appearance for the facility.

It is noted, however that the proposed extension will be setback only a short distance from the front property boundary, and this is an issue Council may wish to give careful consideration to in its deliberation upon this application.

The extension is restricted from being located in an alternative location to the west of the Men’s Shed by the access door, and to the east of the Men’s Shed by the location of the septic system and leach drains.

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Lot 395 is zoned ‘Special Use’ and the street boundary setback distance is therefore at the discretion of Council, although it is noted that the surrounding properties are zoned ‘Residential R12.5’ and Council may wish to give some consideration to the boundary setbacks permitted within that zone as a guide to forming its decision on what constitutes an appropriate setback and streetscape in this instance.

The residential property on the opposite (southern) side of Johns Street to Lot 395 would normally require an average front boundary setback of 7.5m, although in this instance the Johns Street frontage should be considered the secondary street for the property opposite the Men’s Shed as the current and future development would likely be developed with Ocean View Drive as the primary frontage due to its ocean outlook. The Residential Design Codes identify that a 2m setback is appropriate for secondary streets in the R12.5 zone.

Likewise it is considered that the residential property to the west of Lot 395 has a current and likely future development aspect that presents Johns Street as its secondary street, although in this instance the westwards facing residence overlooks a right of carriageway arrangement along its western boundary rather than a road reserve. The adjoining property does gain vehicular access via a crossover located on its common boundary with Lot 395 and it is considered that any approval for the Men’s Shed extension should be made subject to condition requiring the area between the building and road be kept free of objects that might restrict driver’s visibility as they access/egress the neighbouring property.

Shire staff raise no objection to the proposed 3.5m boundary setback subject to conditions relating to the visual appearance of the proposed Men’s Shed extension.

A copy of the applicant’s submitted site, elevation and floor plans, along with site photographs they have prepared marking out the footprint of the proposed building have been included as Attachment 11.2.4.1 for Council’s information.

STATUTORY ENVIRONMENT: Shire of Coorow Town Planning Scheme No.2 (‘the Scheme’) was gazetted on 27 July 2001 and is the District Zoning Scheme for the subject area.

Lot 395 (Reserve 39462) Johns Street, Green Head is zoned ‘Special Use Zone 10’ under the Scheme with the listed use under Schedule 4 of the Scheme being ‘Purposes associated with the Fishing Industry and Community Purpose’.

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Figure 5 – Shire of Coorow Town Planning Scheme No.2 Map extract

Section 4.2 of the Scheme lists the objective for the ‘Special Use’ zone as being “to provide for special categories of land use which are not fully compatible with other zones in the Scheme”.

‘Community Purpose’ is listed under Schedule 1.2 – Land Use Definitions of the Scheme as “means the use of premises designed or adapted primarily for the provision of educational, social or recreational facilities or services by organisations involved in activities for community benefit”.

The proposed extension of the existing Green Head Men’s Shed is considered to meet this land use definition.

Section 4.7 of the Scheme states:

“4.7. Special use zones

4.7.1.Special use zones are set out in Schedule 4 and are in addition to the zones in the Zoning Table. 4.7.2. A person must not use any land, or any structure or buildings on land, in a special use zone except for the purpose set out against that land in Schedule 4 and subject to compliance with any conditions set out in Schedule 4 with respect to that land.

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Note: Special use zones apply to special categories of land use which do not comfortably sit within any other zone in the Scheme.”

'Community Purpose' is not listed in Table 2 (Site & Development Requirements) of the Scheme which provides minimum boundary setbacks for various land uses. The Scheme is therefore considered silent in regards to prescribing a minimum boundary setback, and is therefore a matter at the discretion of Council.

Portions of Section 10.2 ‘Matters to be considered by the Local Government’ of the Scheme may be considered relevant by Council in its assessment of this application:

“10.2 The Local Government in considering an application for planning approval is to have due regard to such of the following matters as are in the opinion of the Local Government relevant to the use or development the subject of the application: (a) the aims and provisions of the Scheme and any other relevant town planning schemes operating within the Scheme area;...... (g) in the case of land reserved under the Scheme, the ultimate purpose intended for the reserve;...... (i) the compatibility of a use or development with its setting; (j) any social issues that have an affect on the amenity of the locality;...... (n) the preservation of the amenity of the locality; (o) the relationship of the proposal to development on adjoining land or on other land in the locality including but not limited to, the likely effect of the height, bulk, scale, orientation and appearance of the proposal; (p) whether the proposed means of access to and egress from the site are adequate and whether adequate provision has been made for the loading, unloading, manoeuvring and parking of vehicles; (q) the amount of traffic likely to be generated by the proposal, particularly in relation to the capacity of the road system in the locality and the probable effect on traffic flow and safety;...... (v) whether adequate provision has been made for the landscaping of the land to which the application relates and whether any trees or other vegetation on the land should be preserved;...... (za) any other planning consideration the Local Government considers relevant.”

The draft Shire of Coorow Local Planning Scheme No.3 that is currently being advertised by Council and will ultimately supersede Scheme No.2 retains the ‘Special Use’ zoning and accompanying schedule of ‘Purposes associated with the Fishing Industry, Community Purpose’ for Lot 395.

STATUTORY ENVIRONMENT: Nil

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STRATEGIC IMPLICATIONS: The Shire of Coorow Local Planning Strategy (2001) has the purpose of providing strategic guidance for the future development of the Shire. Section 5.3 of the Strategy identifies that no facilities for senior citizens in Green Head is an area of concern and it might be considered that the establishment and expansion of the Men’s Shed is attempting to address this in part. Section 7.1 of the Strategy recommended that detailed structure planning be undertaken for the townsites within the Shire to address the issues identified within the Strategy. This detailed planning was completed through preparation of the Leeman and Green Head Townsite Local Planning Strategy.

The Leeman and Green Head Townsite Local Planning Strategy (2012) is the strategic level document to guide development for the two townsites and provides the framework for growth to occur in an orderly and sustainable manner and in a way that responds to the sensitivities of the coastal locations of both towns.

Section 4.1.6 of the Strategy identifies that an adequate amount of land (estimated to be 1.7ha) is required to be designated for community facilities that will be required as certain population thresholds are triggered. This land area is identified in Figure 5 of the Strategy as being at the junction of Green Head Road and The Lakes Road, with the further recommendation that the area to the east of this then be developed for a mixture of housing types with a preference for aged housing.

The Green Head Men’s Shed is located outside of this ‘Expanded Community Uses’ area, but it may be considered that the development of the western end of Lot 395 with this form of specific community use serves as a physical buffer between the residences to the west of Lot 395 and the crayfish depot located in the centre of Lot 395 (and the potential further fishing industry developments that may be sited on the land).

The Australian Men’s Shed Association website elaborates on ‘What is a Men’s Shed?’ as follows:

“The modern Men’s Shed is an updated version of the shed in the backyard that has long been a part of Australian culture. Men’s Sheds are springing up all around Australia. If you looked inside one you might see a number of men restoring furniture, perhaps restoring bicycles for a local school, maybe making Mynah bird traps or fixing lawn mowers or making a kids cubby house for Camp Quality to raffle. You might also see a few young men working with the older men learning new skills and maybe also learning something about life from the men they work with. You will see tea-bags, coffee cups and a comfortable area where men can sit and talk. You will probably also see an area where men can learn to cook for themselves or they can learn how to contact their families by computer.

So what is so special about this new type of Men’s Shed? Most men have learned from our culture that they don’t talk about feelings and emotions. There has been little encouragement for men to take an interest in their own health and well-being. Unlike women, most men are reluctant to talk about their emotions and that means that they usually don’t ask for help. Probably

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because of this many men are less healthy than women, they drink more, take more risks and they suffer more from isolation, loneliness and depression. Relationship breakdown, retrenchment or early retirement from a job, loss of children following divorce, physical or mental illness are just some of the problems that men find it hard to deal with on their own.

Good health is based on many factors including feeling good about yourself, being productive and valuable to your community, connecting to friends and maintaining an active body and an active mind. Becoming a member of a Men’s Shed gives a man that safe and busy environment where he can find many of these things in an atmosphere of old-fashioned mateship. And, importantly, there is no pressure. Men can just come and have a yarn and a cuppa if that is all they’re looking for.

Members of Men’s Sheds come from all walks of life - the bond that unites them is that they are men with time on their hands and they would like something meaningful to do with that time.

A good Men’s Shed has a co-ordinator who has both the technical and social skills to develop a safe and happy environment where men are welcome to work a project of their choice in their own time and where the only ‘must’ is to observe safe working practices. All in a spirit of mateship.

Because men don’t make a fuss about their problems, these problems have consistently been either ignored or swept under the mat by both our health system and our modern society. It’s time for a change and the Men’s Shed movement is one of the most powerful tools we have in helping men to once again become valued and valuable members of our community.”

The activities most generally associated with a Men’s Shed operation include woodwork, metalwork, repair work and undertaking projects or works for the community. It is considered that these forms of activities are compatible with the zoning that allows for ‘Purposes associated with the Fishing Industry and Community Purpose’ as permitted by the Scheme upon Lot 395.

POLICY IMPLICATIONS: Nil

PUBLIC CONSULTATION: During the advertising of Scheme Amendment No.10 that introduced the ‘Community Purpose’ use to the ‘Special Use’ zone for Lot 395 the Shire received 57 submissions, with 47 in support, 8 in objection, and 2 from government agencies offering technical comment. The adjoining landowners to the Men’s Shed were amongst those in objection and it is suggested that it would be appropriate for conditions relating to the visual appearance of the extension to the Men’s Shed be applied should Council approve this application.

FINANCIAL IMPLICATIONS: Nil

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VOTING REQUIREMENTS: Simple Majority

OFFICER RECOMMENDATION: That Council grant formal planning consent for the extension of the Green Head Men’s Shed upon Lot 395 Johns Street, Green Head subject to compliance with the following:

Conditions:

1 Development shall be in accordance with the attached approved plan(s) dated 19 November 2014 and subject to any modifications required as a consequence of any condition(s) of this approval. The endorsed plans shall not be modified or altered without the prior written approval of the local government.

2 Any additions to or change of use of any part of the building or land (not the subject of this consent/approval) requires further application and planning approval for that use/addition.

3 The proposed extensions shall be constructed of complementary colours and materials to the existing building to the approval of the local government.

4 The access point onto the road network shall be constructed and maintained to the approval of the local government.

5 Internal vehicle access and designated car parking areas shall be maintained to the approval of the local government.

6 No signs or hoardings shall to be erected in relation to the development without the separate approval of the local government.

7 All lighting devices shall be installed and shaded in such a way as to not cause undue light spill to neighbouring properties and passing motorists to the approval of the local government.

8 All storm-water runoff from impervious surfaces (roof and paved areas) shall be contained within the property boundaries to the approval of the local government.

9 The use hereby permitted shall not cause injury to or prejudicially affect the amenity of the locality by reason of the emission of smoke, dust, fumes, odour, noise, vibration, waste product or otherwise.

Advice Notes:

(i) The applicant is advised that this planning approval does not negate the requirement for any additional approvals which may be required under separate legislation. It is the applicant’s responsibility to obtain any additional approvals required before the development/use lawfully commences.

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(ii) If the development/land use, the subject of this approval, is not substantially commenced within a period of two years after the date of determination, the approval shall lapse and be of no further effect.

(iii) Should the applicant be aggrieved by the decision of the Council (in part or whole) a right of appeal exists to the State Administrative Tribunal within twenty eight (28) days from the date of the decision.

RESOLUTION: 2014/143

Moved: Cr Sims Seconded: Cr Bothe

That Council grant formal planning consent for the extension of the Green Head Men’s Shed upon Lot 395 Johns Street, Green Head subject to compliance with the following:

Conditions:

2 Any additions to or change of use of any part of the building or land (not the subject of this consent/approval) requires further application and planning approval for that use/addition.

3 The proposed extensions shall be constructed of complementary colours and materials to the existing building to the approval of the local government.

4 The access point onto the road network shall be constructed and maintained to the approval of the local government.

5 Internal vehicle access and designated car parking areas shall be maintained to the approval of the local government.

6 No signs or hoardings shall to be erected in relation to the development without the separate approval of the local government.

7 All lighting devices shall be installed and shaded in such a way as to not cause undue light spill to neighbouring properties and passing motorists to the approval of the local government.

8 All storm-water runoff from impervious surfaces (roof and paved areas) shall be contained within the property boundaries to the approval of the local government.

9 The use hereby permitted shall not cause injury to or prejudicially affect

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the amenity of the locality by reason of the emission of smoke, dust, fumes, odour, noise, vibration, waste product or otherwise.

Advice Notes:

CARRIED 7/1 Simple Majority

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ATTACHMENT 11.2.4.1

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11.3 MANAGER OF WORKS AND SERVICES:

11.3.1 NIL REPORT

AUTHOR Kelvin Bean DISCLOSURE OF INTEREST Nil DATE OF REPORT FILE ATTACHMENT

SUMMARY:

COMMENT:

STATUTORY ENVIRONMENT:

STRATEGIC IMPLICATIONS:

POLICY IMPLICATIONS:

FINANCIAL IMPLICATIONS:

VOTING REQUIREMENTS: Simple Majority

OFFICER RECOMMENDATION:

RESOLUTION: 2014/

Moved: Cr Seconded: Cr CARRIED / Simple Majority

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11.4 DEPUTY CHIEF EXECUTIVE OFFICER:

11.4.1 ACCOUNTS FOR PAYMENT

AUTHOR Erika Clement

DISCLOSURE OF INTEREST Nil DATE OF REPORT 7 November 2014 11.4.1 Accounts Due and Submitted to Council Meeting ATTACHMENT 19 November 2014

SUMMARY: Council approval is required for payment of accounts made within the months of October and November 2014 and to approve payments of accounts due in November 2014.

COMMENT: Approval is sought for the following list of payments of accounts made since Council’s last meeting on 15 October 2014 and of accounts that are now due.

A list of all payments submitted for approval is contained at Attachment 11.4.1 Accounts Due and Submitted to Council Meeting on 19 November 2014.

STATUTORY ENVIRONMENT: Local Government (Financial Management) Regulations 1996

13. Lists of accounts (1) If the local government has delegated to the CEO the exercise of its power to make payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is to be prepared each month showing for each account paid since the last such list was prepared — (a) the payee’s name; (b) the amount of the payment; (c) the date of the payment; and (d) sufficient information to identify the transaction. (2) A list of accounts for approval to be paid is to be prepared each month showing — (a) for each account which requires council authorisation in that month — (i) the payee’s name; (ii) the amount of the payment; and (iii) sufficient information to identify the transaction; and (b) the date of the meeting of the council to which the list is to be presented.

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(3) A list prepared under subregulation (1) or (2) is to be — (a) presented to the council at the next ordinary meeting of the council after the list is prepared; and (b) recorded in the minutes of that meeting. [Regulation 13 inserted in Gazette 20 Jun 1997 p. 2838-9; amended in Gazette 31 Mar 2005 p. 1048.]

STRATEGIC, POLICY & FINANCIAL IMPLICATIONS: There are no financial policy or strategic implications regarding this matter.

VOTING REQUIREMENT: Simple Majority

OFFICER RECOMMENDATION: That payments listed at Attachment 11.4.1.1 Accounts Due and Submitted to Council Meeting on 19th November 2014 including:

MUNICIPAL FUND

Cheque: 19701 - 19713 $ 32,406.66 Collection Summaries: 71031114 - 72311014 $ 35,878.15 Payroll DDs: 08/10/2014 – 05/11/2014 $ 168,629.00 EFTs: 7981 - 8095 $ 649,400.53 Credit Card Payment 13091014 $ 2,654.97 Superannuation DD 21952.1- 2410403 $ 51,874.32

Totalling: $ 940,843.63

TRUST FUND

EFT’s 7980 $ 800.00

Totalling: $ 800.00 be authorised and passed for payment.

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RESOLUTION: 2014/144

Moved: Cr Jack Seconded: Cr Bothe

Totalling: $ 940,843.63

TRUST FUND

EFT’s 7980 $ 800.00

Totalling: $ 800.00 be authorised and passed for payment.

CARRIED 8/0 Simple Majority

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List of Accounts Due & Submitted to Council 19.11.14

Chq/EFT Date Name Description Trust Muni EFT7980 09/10/2014 PAUL KEIGHLEY REFUND OF HOUSING BOND $800.00 TOTAL TRUST PAYMENTS $800.00 EFT7981 10/10/2014 LEADING EDGE COMPUTERS MANAGED SERVICE AGREEMENT TO 31 DECEMBER 2014 $5,990.00 EFT7982 10/10/2014 AUSTRALIA POST-LPO POSTAGE FOR SEPTEMBER 2014 $78.60 EFT7983 10/10/2014 AECOM PROFESSIONAL FEES TO 26 SEPTEMBER 2014 $18,986.09 EFT7984 10/10/2014 AMPAC DEBT RECOVERY NOTICE OF DISCONTINUANCE $55.00 EFT7985 10/10/2014 BOQ ASSET FINANCE & LEASING PTY PHOTOCOPIER LEASES LIMITED $732.60 EFT7986 10/10/2014 AFLEX TECHNOLOGY MINI POLY RINGS $599.50 EFT7987 10/10/2014 BOC GASES GAS CYLINDER RENTAL FOR SEPTEMBER 2014 $437.55 EFT7988 10/10/2014 BEAN KL TELSTRA $69.95 EFT7989 10/10/2014 BRIDGESTONE TYRE CENTRE TYRES AND WHEEL BALANCE GERALDTON $797.50 EFT7990 10/10/2014 TUTT BRYANT EQUIPMENT HINGES $115.76 EFT7991 10/10/2014 COURIER AUSTRALIA FREIGHT LISWA, STATEWIDE BEARINGS, TUTT BRYANT $45.39 EFT7992 10/10/2014 COVS BRACKETS AND UHF RADIOS (2) $707.11 EFT7993 10/10/2014 CJD EQUIPMENT PTY LTD CARRY OUT BRAKE RELINE $5,935.37 EFT7994 10/10/2014 CUNNINGHAMS AG SERVICES AC DELCO BATTERY $414.66 EFT7995 10/10/2014 COOROW AG PTY LTD SPRINKLER WATER TRACTORS $537.34 EFT7996 10/10/2014 CHADSON ENGINEERING PTY LTD CARTRIDGE FILTER AND PUMP BASKET $91.85 EFT7997 10/10/2014 CONSOLIDATED SERVICES (WA) SERVICE BRAKES $1,015.96 EFT7998 10/10/2014 KJ DONEY & CO (SERVICES) ACCOUNTING OFFICER SERVICES 22/9/14 TO 5/10/14 $2,112.00 EFT7999 10/10/2014 DIRECTIONS EMPLOYMENT SERVICES COOROW TRAINEE WAGES TO 26/9/14 $2,006.89 EFT8000 10/10/2014 EASIFLEET NOVATED LEASE - MRS $395.15 EFT8001 10/10/2014 DEPARTMENT OF FIRE & EMERGENCY ESL SEPTEMBER 2014 SERVICES $35,906.45 EFT8002 10/10/2014 FAMILY SHOPPING CENTRE REFRESHMENTS AND BATTERIES FOR $526.72

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SEPTEMBER 2014 EFT8003 10/10/2014 GREEN HEAD PLUMBING & GAS FIND AND FIX PROBLEM AT DYNAMITE BAY $484.00 EFT8004 10/10/2014 GERALDTON MOWER & REPAIRS MUFFLER AND SCREWS FOR BLOWER $67.80 EFT8005 10/10/2014 HILLS FIRE EQUIPMENT DRY POWDER EXTINGUISHER, VEHICLE MOUNTING BRACKET $203.50 EFT8006 10/10/2014 IT VISION UPDATE SYNERGY MAPPING WITH AERIAL PHOTOS $897.60 EFT8007 10/10/2014 KLEENHEAT GAS GAS BOTTLE RENTAL $1,116.50 EFT8008 10/10/2014 LANDMARK STEEL POSTS AND WIPEOUT $566.50 EFT8009 10/10/2014 LANDGATE VALUATION ROLLS $349.23 EFT8010 10/10/2014 LGIS RISK MANAGEMENT REGIONAL RISK COORDINATOR PROGRAM - JULY TO DEC14 $4,560.60 EFT8011 10/10/2014 ML COMMUNICATIONS PHONE SYSTEM RENTAL $321.25 EFT8012 10/10/2014 MERCURE INN ACCOMMODATION -CR R CLEMENT CEO APPRAISAL WORKSHOP $815.30 EFT8013 10/10/2014 MAGPIE SQUAWK MAGPIE SQUAWK ANNUAL DONATION 2014/15 $4,950.00 EFT8014 10/10/2014 MOORA TYRES COMPACTOR AND TYRE REPAIRS $1,323.00 EFT8015 10/10/2014 METAL ARTWORK CREATIONS MAGNETIC NAME BADGES - CR MCTAGGART $25.03 EFT8016 10/10/2014 MERREDIN MOTEL AND GUMTREE ACCOMMODATION - TREVOR BRANDY 2 & 3 RESTAURANT OCTOBER 14 $260.00 EFT8017 10/10/2014 PURCHER-INTERNATIONAL PTY LTD SERVICE AND OTHER REPAIRS $4,403.77 EFT8018 10/10/2014 SIGMA CHEMICALS MAYTRONICS BRUSHES $145.64 EFT8019 10/10/2014 RELIANCE PETROLEUM DIESEL -(1) $38,948.80 EFT8020 10/10/2014 STATEWIDE BEARINGS SEALS $37.84 EFT8021 10/10/2014 SHIRE OF KONDININ REGISTRATION FEES - LGIS GOLF TOURNAMENT 2014 $640.00 EFT8022 10/10/2014 THREE SPRINGS FAMILY PRACTICE FEE FOR SERVICES RENDERED 1 OCTOBER 2014 $440.00 EFT8023 10/10/2014 W A TREASURY CORPORATION LOAN REPAYMENT - LOAN 81A $7,959.98 EFT8024 13/10/2014 CONSTRUCTION TRAINING FUND BCITF FEES JULY14- SEPT14 $1,763.92 EFT8025 13/10/2014 BUILDING COMMISSION BSL FEES JULY 14 - 08 OCT 14 $929.04 EFT8026 15/10/2014 SG FLEET MOTOR VEHICLE LEASE FEES $4,168.32 EFT8027 13/10/2014 PRIME SUPER SUPERANNUATION CONTRIBUTIONS $447.18 EFT8028 13/10/2014 TWUSUPER SUPERANNUATION CONTRIBUTIONS $205.78 Minutes of Ordinary Meeting to be held Wednesday 19 November 2014 Page 76 NOTE: These Minutes are yet to be confirmed

EFT8029 28/10/2014 PAYROLL DEDUCTION - CSA PAYROLL DEDUCTIONS $742.76 EFT8030 28/10/2014 AUSTRALIAN SERVICES UNION PAYROLL DEDUCTIONS $50.20 EFT8031 28/10/2014 DIRECTIONS EMPLOYMENT SERVICES TRAINEE - COOROW OFFICE - TO 10/10/14 $2,176.06 EFT8032 24/10/2014 N & G JUST SUPER PTY LTD SUPERANNUATION CONTRIBUTIONS $149.40 EFT8033 24/10/2014 PRIME SUPER SUPERANNUATION CONTRIBUTIONS $223.59 EFT8034 24/10/2014 TWUSUPER SUPERANNUATION CONTRIBUTIONS $152.26 EFT8035 28/10/2014 AVON WASTE WASTE REMOVAL SERVICES FOR SEPTEMBER 2014 $14,961.65 EFT8036 28/10/2014 BUNNINGS BUILDING SUPPLIES PTY LTD DOOR LOCK, D SHACKLES, HOSE FITTINGS, POLY CARB ROOFING, WRENCHES $808.27 EFT8037 28/10/2014 WOODY BARKER REIMBURSE MEDICAL ASSESSMENT $215.00 EFT8038 28/10/2014 BEAN KL REIMBURSE WATER ACCOUNT $87.68 EFT8039 28/10/2014 BINDOON TRACTORS AIR FILTERS AND CLEANER ASSEMBLY $621.34 EFT8040 28/10/2014 BOLTS-R-US BOLTS, NUTS AND WASHERS $248.11 EFT8041 28/10/2014 BRIDGESTONE TYRE CENTRE TYRES GERALDTON $2,206.00 EFT8042 28/10/2014 COURIER AUSTRALIA FREIGHT PUBLIC LIBRARY, SIGMA, NEWTOWN TOYOTA, COVS $685.71 EFT8043 28/10/2014 COVS WELDER, CONSUMABLES $2,701.48 EFT8044 28/10/2014 CJD EQUIPMENT PTY LTD FUEL CAP $229.35 EFT8045 28/10/2014 COOROW HOTEL REFRESHMENTS - COUNCIL MEETING $515.00 EFT8046 28/10/2014 ERIKA NOLENE CLEMENT CALCULATOR, PRESENTATION PAPER $154.60 EFT8047 28/10/2014 COASTAL TRIMMING PATCH AND RE-STITCH SHADE SAIL $176.00 EFT8048 28/10/2014 COOROW ROADHOUSE SANDWICHES $156.00 EFT8049 28/10/2014 COASTAL MOBILE AUTO REPAIRS REFIT CAGES AND AERIALS TO RANGERS VEHICLE $1,569.05 EFT8050 28/10/2014 KJ DONEY & CO (SERVICES) ACCOUNTING OFFICER SERVICES TO 13 OCTOBER 2014 $2,640.00 EFT8051 28/10/2014 FIVE STAR BUSINESS MACHINES PHOTOCOPIER METERPLAN CHARGES - LEEMAN OFFICE $889.47 EFT8052 28/10/2014 GREEN HEAD PLUMBING & GAS 300 LITRE STIEBEL HEAT PUMP $4,682.46 EFT8053 28/10/2014 GREEN HEAD BUSHFIRE BRIGADE DONATION TOWARDS GHVBFB SANTA BARBECUE $200.00 EFT8054 28/10/2014 GH COUNTRY COURIERS FREIGHT FROM WESTRAC $30.80

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EFT8055 28/10/2014 GUARDIAN PRINT GERALDTON PRIVATE WORKS APPLICATION BOOKS & PRE- START CHECKLIST BOOKS $1,589.00 EFT8056 28/10/2014 HERSEY JR & A PTY LTD PROTECTIVE PRODUCTS, BATTERIES, PAINT $1,641.04 EFT8057 28/10/2014 HITACHI CONST MACHINERY (AUST) P/L REPAIRS TO BACKHOE, REPLACE ENGINE CONTROL UNIT $2,489.48 EFT8058 28/10/2014 SHIRE OF IRWIN REIMBURSEMENT FOR CESM 1 JULY 14 TO 30 SEPT 14 $2,756.53 EFT8059 28/10/2014 JASON SIGNMAKERS TOWNSHIP OF COOROW SIGNS $869.00 EFT8060 28/10/2014 JURIEN HOME TIMBER & HARDWARE DRILL, D SHACKLES, POLY NIPPLE, FENCE POSTS, WIRE ANIMAL NETTING $958.25 EFT8061 28/10/2014 BRIAN ALLAN JACK WATER USAGE TO 3 OCTOBER 2014 $17.57 EFT8062 28/10/2014 JURIEN SIGNS SPEED LIMIT SIGNS, EXIT SIGN, KEEP DOORWAY CLEAR SIGN $274.40 EFT8063 28/10/2014 K9 ELECTRICAL ALARM MONITORING TO 31 DECEMBER 2014 $210.30 EFT8064 28/10/2014 LEEMAN HARDWARE VARIOUS HARDWARE ITEMS $240.00 EFT8065 28/10/2014 LEEMAN SENIORS LEEMAN SENIORS BUS HIRE AND FUEL FOR AUG AND SEPT 14 $339.60 EFT8066 28/10/2014 LEEMAN PRIMARY SCHOOL DONATION TOWARDS 2014 LEEMAN PRIMARY SCHOOL CONCERT & PRESENTATION NIGHT $100.00 EFT8067 28/10/2014 ANNE MAREE LUCEV TREES FOR SWIMMING POOL $80.00 EFT8068 28/10/2014 AB & AM LUCEV FIND AND REPAIR CRACKED PIPEWORK IN SWIMMING POOL $1,133.00 EFT8069 28/10/2014 LIMITLESS PROMOTIONS DOG AND CAT REGISTRATION TAGS $187.00 EFT8070 28/10/2014 ML COMMUNICATIONS PHONE SYSTEM RENTAL - LEEMAN $321.25 EFT8071 28/10/2014 MIDWEST CHEMICAL & PAPER CLEANING SUPPLIES $367.99 EFT8072 28/10/2014 LGIS WORKCARE WORKERS COMPENSATION INSURANCE - SECOND INSTALMENT $30,207.10 EFT8073 28/10/2014 LGIS LIABILITY LGIS LIABILITY - SECOND INSTALMENT $15,596.46 EFT8074 28/10/2014 LGIS PROPERTY LGIS PROPERTY - SECOND INSTALMENT $38,879.98 EFT8075 28/10/2014 MCGRATH HOMES PROGRESS CLAIM 4 - UNITS AT LOT 16 BRAND STREET COOROW $88,000.00 EFT8076 28/10/2014 MIDLAND MOWERS HONDA MOWER AND BLADES $1,760.00 EFT8077 28/10/2014 MIDALIA STEEL -METAL LAND PATIO TUBING $144.73 EFT8078 28/10/2014 MCLEODS ANNUAL AUDIT CERTIFICATION $150.15

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EFT8079 28/10/2014 MOORA TYRES TYRES $4,031.40 EFT8080 28/10/2014 MIDWEST TRAFFIC CONTROLLERS TRAFFIC CONTROLLERS - MIDLANDS ROAD - AUGUST 2014 $5,434.00 EFT8081 28/10/2014 OSHGROUP PTY LTD FITNESS FOR WORK AND REPORT $2,701.11 EFT8082 28/10/2014 PAPER PLUS OFFICE NATIONAL STATIONARY $99.88 EFT8083 28/10/2014 PUREWATER POOL SERVICES AQUARIAS DISINFECTION CONTROLS FAC $9,026.60 EFT8084 28/10/2014 SEASIDE SUPPLIES REFRESHMENTS AND CLEANING PRODUCTS $181.90 EFT8085 28/10/2014 SIGMA CHEMICALS CHLORINE DRUMS (4) $756.60 EFT8086 28/10/2014 THREE SPRINGS FAMILY PRACTICE FEE FOR SERVICES RENDERED 15 OCTOBER 2014 $440.00 EFT8087 28/10/2014 VAC INDUSTRIES WIRE OUT SEA CONTAINER $3,080.00 EFT8088 28/10/2014 WESTRAC EQUIPMENT ADJUST CIRCLE, REPLACE BELT TENSIONER, AND AIR CLEANER BRACKET $6,051.94 EFT8089 28/10/2014 WEST AUSTRALIAN NEWSPAPERS ADVERTISING LOCAL PLANNING POLICY LIMITED $451.36 EFT8090 28/10/2014 WANN ELECTRICAL REPAIRS TO 9 SOLAR LIGHTS AT BOWLING CLUB ENTRANCE, GREEN HEAD $6,580.00 EFT8091 28/10/2014 WACKER NEUSON RAMMER WHEEL KIT $110.00 EFT8092 28/10/2014 GLENIS WALDRON CAT SUBSIDY GRANT $50.00 EFT8093 28/10/2014 ENGINEERED WATER SYSTEMS - EWS PROGRESS CLAIM 8 - LEEMAN BOAT RAMP $210,821.15 EFT8094 28/10/2014 RAY WHITE DONGARA AUCTION FEE - LONG ST COOROW $1,251.50 EFT8095 07/11/2014 AUSTRALIAN TAXATION OFFICE BAS OCTOBER 2014 $19,160.00 TOTAL EFT PAYMENTS $649,400.53 19701 08/10/2014 SHIRE OF COOROW - LOTTO PAYROLL DEDUCTIONS $150.00 19702 10/10/2014 JURIEN BAY GENERAL PRACTICE MEDICAL EXAMINATION - NEW EMPLOYEE $181.50 19703 10/10/2014 MCLEODS ADVICE RE AMENDMENTS TO RESIDENTIAL TENANCIES ACT/COUNCIL POLICY $1,918.93 19704 10/10/2014 SYNERGY STREET LIGHTING TO 24 SEPTEMBER 2014 $7,873.70 19705 10/10/2014 TELSTRA PHONE ACCOUNT $3,243.02 19706 23/10/2014 SHIRE OF COOROW - LOTTO PAYROLL DEDUCTIONS $150.00 19707 28/10/2014 LEEMAN FUEL & LIQUOR GAS BOTTLE, BATTERIES, FUEL $180.76 19708 28/10/2014 LEEMAN POST AND FUEL POSTAGE & STATIONERY FOR SEPTEMBER 2014 $378.13

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19709 28/10/2014 SHIRE OF COOROW BSL COMMISSIONS $62.43 19710 28/10/2014 SYNERGY ELECTRICITY ACCOUNTS $5,808.10 19711 28/10/2014 TELSTRA WARRADARGE BRIGADE PHONE $91.89 19712 28/10/2014 WATER CORPORATION WATER ACCOUNTS DATED 14/10/14 $12,218.20 19713 05/11/2014 SHIRE OF COOROW - LOTTO PAYROLL DEDUCTIONS $150.00 TOTAL CHEQUES PAYMENTS $32,406.66 DD21952.1 22/10/2014 WA SUPER PAYROLL DEDUCTION - PAYROLL DEDUCTIONS SUPERANNUATION $12,148.47 DD21952.2 22/10/2014 COLONIAL FIRST STATE SUPERANNUATION CONTRIBUTIONS $97.17 DD21952.3 22/10/2014 HOSTPLUS SUPERANNUATION CONTRIBUTIONS $194.94 DD21952.4 22/10/2014 TWUSUPER SUPERANNUATION CONTRIBUTIONS $152.26 DD21952.5 22/10/2014 PRIME SUPER SUPERANNUATION CONTRIBUTIONS $223.59 DD21952.6 22/10/2014 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS $120.54 DD22014.1 22/10/2014 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS $181.40 13101401 13/10/2014 HOSTPLUS SUPERANNUATION CONTRIBUTIONS $389.88 13101402 13/10/2014 WA SUPER PAYROLL DEDUCTION - SUPERANNUATION CONTRIBUTIONS SUPERANNUATION $25,678.32 13101403 13/10/2014 WESTSCHEME SUPERANNUATION CONTRIBUTIONS $90.40 24101401 24/10/2014 HOSTPLUS SUPERANNUATION CONTRIBUTIONS $194.94 24101402 24/10/2014 WA SUPER PAYROLL DEDUCTION - SUPERANNUATION CONTRIBUTIONS SUPERANNUATION $12,357.21 24101403 24/10/2014 WESTSCHEME SUPERANNUATION CONTRIBUTIONS $45.20 TOTAL SUPERANNUATION PAYMENTS $51,874.32 13091014 09/10/2014 BANKWEST MASTERCARD CEO $534.07 13091014 09/10/2014 BANKWEST MASTERCARD DCEO $590.24 13091014 09/10/2014 BANKWEST MASTERCARD MWS $249.90 13091014 09/10/2014 BANKWEST MASTERCARD MRS $1,280.76 TOTAL CREDIT CARD PAYMENTS $2,654.97 71031114 03/11/2014 TRANSPORT DEPT OF TRANS LICENSING $538.95 71051114 05/11/2014 TRANSPORT DEPT OF TRANS LICENSING $377.30 71061014 06/10/2014 TRANSPORT DEPT OF TRANS LICENSING $4,687.65 71061114 06/11/2014 TRANSPORT DEPT OF TRANS LICENSING $1,208.45

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71071014 07/10/2014 TRANSPORT DEPT OF TRANS LICENSING $2,209.90 71091014 09/10/2014 TRANSPORT DEPT OF TRANS LICENSING $611.85 71101014 10/10/2014 TRANSPORT DEPT OF TRANS LICENSING $1,010.95 71131014 13/10/2014 TRANSPORT DEPT OF TRANS LICENSING $810.80 71141014 14/10/2014 TRANSPORT DEPT OF TRANS LICENSING $52.00 71151014 15/10/2014 TRANSPORT DEPT OF TRANS LICENSING $5,423.45 71161014 16/10/2014 TRANSPORT DEPT OF TRANS LICENSING $180.70 71171014 17/10/2014 TRANSPORT DEPT OF TRANS LICENSING $81.40 71201014 20/10/2014 TRANSPORT DEPT OF TRANS LICENSING $52.00 71211014 21/10/2014 TRANSPORT DEPT OF TRANS LICENSING $483.70 71221014 22/10/2014 TRANSPORT DEPT OF TRAND LICENSING $618.00 71281014 28/10/2014 TRANSPORT DEPT OF TRANS LICENSING $638.85 71291014 29/10/2014 TRANSPORT DEPT OF TRANS LICENSING $947.05 71301014 30/10/2014 TRANSPORT DEPT OF TRANS LICENSING $772.90 71311014 31/10/2014 TRANSPORT DEPT OF TRANS LICENSING $1,036.95 72031114 03/11/2014 TRANSPORT DEPT OF TRANS LICENSING $71.40 72031114 03/11/2014 TRANSPORT DEPT OF TRANS LICENSING $1,146.10 72051114 05/11/2014 TRANSPORT DEPT OF TRANS LICENSING $257.40 72061114 06/11/2014 TRANSPORT DEPT OF TRANS LICENSING $297.10 72071014 07/10/2014 TRANSPORT DEPT OF TRANS LICENSING $548.40 72080914 08/10/2014 TRANSPORT DEPT OF TRANS LICENSING $375.50 72101014 09/10/2014 TRANSPORT DEPT OF TRANS LICENISNG $213.60 72101014 10/10/2014 TRANSPORT DEPT OF TRANS LICENSING $763.70 72131014 13/10/2014 TRANSPORT DEPT OF TRANS LICENSING $3,756.60 72141014 14/10/2014 TRANSPORT DEPT OF TRANS LICENSING $595.65 72151014 15/10/2014 TRANSPORT DEPT OF TRANS LICENSING $180.70 72161014 16/10/2014 TRANSPORT DEPT OF TRANS LICENSING $1,534.15 72201014 20/10/2014 TRANSPORT DEPT OF TRANS LICENSING $1,190.15 72211014 21/10/2014 TRANSPORT DEPT OF TRANS LICENSING $177.90 72221014 22/10/2014 TRANSPORT DEPT OF TRANS LICENSING $405.10 72231014 23/10/2014 TRANSPORT DEPT OF TRANS LICENSING $84.30 72241014 24/10/2014 TRANSPORT DEPT OF TRANS LICENSING $93.90

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72271014 27/10/2014 TRANSPORT DEPT OF TRANS LICENSING $1,277.65 72281014 28/10/2014 TRANSPORT DEPT OF TRANS LICENSING $47.30 72291014 29/10/2014 TRANSPORT DEPT OF TRANS LICENSING $622.30 72301014 30/10/2014 TRANSPORT DEPT OF TRANS LICENSING $70.30 72311014 31/10/2014 TRANSPORT DEPT OF TRANS LICENSING $426.10 TOTAL LICENSING PAYMENTS $35,878.15 DDEBIT 08/10/2014 PAYROLL PAYROLL $55,150.00 DDEBIT 22/10/2014 PAYROLL PAYROLL $55,431.00 DDEBIT 05/11/2014 PAYROLL PAYROLL $58,048.00 TOTAL PAYROLL PAYMENTS $168,629.00

TOTAL PAYMENTS $800.00 $940,843.63

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11.4.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – OCTOBER 2014 AUTHOR Vin Fordham Lamont DISCLOSURE OF INTEREST Nil

DATE OF REPORT 10/11/ 2014

11.4.2.1 Statement of Financial Activity for October 2014 ATTACHMENT Under separate cover

FILE ADM 0426 – Finance – 2014/15

SUMMARY: In accordance with the Local Government (Financial Management) Regulations 1996, regulation 34 stipulates that a Local Government is to prepare each month a statement of financial activity reporting on the sources and applications of funds, as set out in the annual budget under regulation 22(1) (d), for that month.

BACKGROUND: The form of the Monthly Financial Statements presented to Council is a Statement of Financial Activity, which also includes supplementary information including an Operating Statement Function and Activity, Balance Sheet and Cash Flow Graph. A copy of the Statement of Financial Activity for the month ended 31 October 2014 is included at Attachment 11.4.2 for Councillor’s information.

COMMENT: Council is required to prepare the Statement of Financial Activity as per Local Government (FM) Reg. 36, but can resolve to have supplementary information included as required.

Please note that some 2013/2014 Actuals figures in these monthly financials may change as the 2013/2014 Annual Financial Statements are still being finalised.

STATUTORY ENVIRONMENT:

Local Government (Financial Management) Regulations 1996

34. Financial reports to be prepared s. 6.4 (1) A local government is to prepare each month a statement of financial activity reporting on the sources and applications of funds, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail - (a) Annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1) (b) or (c); (b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; (d) Material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) The net current assets at the end of the month to which the statement relates.

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(2) Each statement of financial activity is to be accompanied by documents containing - (a) An explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub regulation (1) (d); and (c) Such other supporting information as is considered relevant by the local government. (3) The information in a statement of financial activity may be shown - (a) According to nature and type classification; (b) By program; or (c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to in sub regulation (2), is to be - (a) Presented to the council - (i) At the next ordinary meeting of the council following the end of the month to which the statement relates; or (ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and (b) Recorded in the minutes of the meeting at which it is presented. (5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances. STRATEGIC IMPLICATIONS: Nil

POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: Nil

PUBLIC CONSULTATION: Not required

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VOTING REQUIREMENTS: Simple Majority

OFFICER RECOMMENDATION: That Council accepts the Monthly Statement of Financial Activity as included at Attachment 11.4.2 for the period ended 31 October 2014 as prepared and presented by the Deputy Chief Executive Officer.

RESOLUTION: 2014/145

Moved: Cr Sims Seconded: Cr McTaggart

That Council accepts the Monthly Statement of Financial Activity as included at Attachment 11.4.2 for the period ended 31 October 2014 as prepared and presented by the Deputy Chief Executive Officer.

CARRIED 8/0 Simple Majority

12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN:

Nil

13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION:

Nil

14. MATTERS BEHIND CLOSED DOORS:

Nil

15. DATE OF NEXT MEETING:

15.1 ORDINARY MEETING OF COUNCIL

Ordinary Meeting Wednesday 10 December 2014 at the Coorow District Hall from 3.00pm.

16. CLOSURE: There being no further business the President Cr Damien Rackemann closed the meeting at 6.50pm.

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