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22 March 2016 Appendices Part 1 Appendices Council Meeting 22 March 2016 Appendix DEL-1 Peron Naturaliste Partnership – Minutes 26/02/2016 Appendix DEL-2 Peron Naturaliste Partnership – Draft Budget 15/16 and 16/17 Appendix DEL-3 Peron Naturaliste Partnership – Council Contributions Appendix DEL-4 Peron Naturaliste Partnership – Coastal Monitoring Program Implementation Proposal Appendix MTBN-1 Community Access Committee Meeting Minutes 05/02/2016 Appendix CEO-1 Major Projects Report Appendix CEO-2 Schedule of Accounts Paid Appendix CEO-3 Lot 554 Francis - DER Advice Appendix CEO-4 Lot 554 Francis – DCU Advice Appendix CEO-5 February 2016 Budget Review Appendix CEO-6 Statement of Comprehensive Income February 2016 Appendix CEO-7 Statement of Financial Activity February 2016 Appendix CEO-8 Net Current Assets February 2016 Appendix CEO-9 Statement of Financial Position February 2016 Appendix CEO-10 Capital Works Expenditure Summary February 2016 Appendix CEO-11 Operating Project Expenditure Summary February 2016 Appendix DCCS-1 City of Bunbury Life Saving Club – CSRFF Application Appendix DPDRS-1 Lot 121 Strickland Street - Location Plan Appendix DPDRS-2 Lot 121 Strickland Street - Proposed Development Plans Appendix DPDRS-3 Lot 121 Strickland Street - Schedule of Submissions Appendix DPDRS-4 SL 3 Hayward Street – Local Planning Policy Detailed Area Plan City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia Correspondence to: Post Office Box 21 Bunbury WA 6231 Telephone: (08) 9792 7000 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au 22 March 2016 Appendices Appendix DPDRS-5 SL 3 Hayward Street – Location Plan Appendix DPRDS-6 SL 3 Hayward Street – Development Plans Appendix DPDRS-7 SL 3 Hayward Street - Adjoining Lot Site Plan Appendix DPDRS-8 SL 3 Hayward Street – Schedule of Submissions Page 2 Appendix DEL-1 Meeting Minutes SUBJECT: Peron Naturaliste Partnership Board – General Meeting FILE NO: A05110 DATE: 26th February 2016 TIME: 10.00AM – 10.45am VENUE: Teleconference via City of Mandurah Conference Room MEETING AGENDA Welcome and Apologies Declarations of Interest Minutes from previous Meetings - Nil Matters arising - Nil Correspondence Committee Reports o Coastal Planning Committee – Nil o Coastal Management Committee – See Projects [RCMP] Projects o Regional Coastal Monitoring Program (RCMP) Final Summary Report (Refer to Attachment 1) o Harvey Coastal Hazard Risk Management and Adaptation Plan (Refer to Attachment 1 [page 3]) General Business o Motions – Committees, Finances and Regional Coastal Monitoring Program Final Summary Report (Refer to Attachment 2) o Draft Strategic Plan 2016- 2020 (Refer to Attachment 3) o 2016/17 Budget – Member Local Government contributions o Next Meeting - Date, time and location 1 Attendees – Board Member: Wa Shire President Tania Jackson – Shire of Harvey (Chair) Cr Caroline Knight – City of Mandurah (Deputy Chair) Cr John McCallum - City of Busselton Shire President Noel Dews – Shire of Waroona Cr Greg Norton - Shire of Capel Cr Murray Cooke JP –City of Bunbury Attendees Sub- Committee Member: Tony Free – City of Mandurah Sylvia Gardener – City of Mandurah Louise Fouche – Waroona Thor Farnworth – City of Bunbury Ben Deeley – City of Bunbury Leanne McGuirk – Shire of Murray Brett Ashby - City of Rockingham Joanne Ludbrook – PNP Coordinator Apologies Board Member: Shire President Maree Reid – Shire of Murray Shire President Murray Scott – Shire of Capel Cr Carmel Boyce – Shire of Dardanup Cr Patricia Perks – Shire of Dardanup Cr Leigh Liley – City of Rockingham Apologies Sub-Committee Member: Mathew Riordan – City of Busselton Craig Perry – PNP Coordinator Murray Scott – Shire of Capel Brett Brenchley – City of Mandurah Simon Hall – Shire of Harvey Paul Needham – City of Busselton Robert Quinn – Shire of Dardanup ITEM DETAILS ACTION BY Declaration of None declared Interest Minutes from Need to table for acknowledgement, minutes from previous meeting previous executive meetings. Matters arising None Correspondence None available at the time of meeting 2 Committee reports Coastal Planning Committee: This committee has not met yet, but will meet before the May 2016 General Board meeting Costal Management Committee: This is discussed in detail under projects. Projects Regional Coastal Monitoring Program - Final Summary Report The Summary Report had been attached to the Agenda (attachment 1) and can be found at Website members page along with other full reports. Joanne briefed members that it has been a successful project, despite being fairly small project with little money. There are three main components / documents: i. Database Report with input tool ii. 10 year Action Plan iii. Coastal Monitoring Guidelines Joanne further advised that the relevant documents are and PowerPoint Presentation of results are on the website, Members page and in drop box. John inquired about the time period and the baseline data, if it is getting continuous feed of Landsat figures perhaps on a 3 quarterly or biannual basis. Cr Greg Norton inquired is training was going to be provided to enable access and use of data, to which 3 Joanne replied saying it is anticipated that a proposal could go to the next PNP Board meeting to employ a new officer to support training and capacity building by the end of the year (once approved by Board). ACTION – A proposal for the PNP to employ a new Craig / Regional Coastal Monitoring Support Officer will be Joanne sent to the Board along with the Meeting Minutes to be considered for endorsement at the May Board Meeting ACTION – Joanne will take a look at Landsat and Joanne feedback at the next meeting. ACTION - Joanne said database will not be built to house local data but will work with member councils Joanne and Coastal Management Committee to look at how these could be built in-house to manage data locally. ACTION – Shire President Tania Jackson suggested that a separate conversation should take place with Joanne / Rae Capel and use the findings / decisions across the (Capel) board later. Harvey Coastal Hazard Risk Management and Adaptation Plan This document was also distributed as part of the attachments to the agenda sent out prior to the meeting (attachment 1, page 3). Joanne confirmed that not much has changed since the previous meeting. At this stage it looks like delays should not affect final 4 delivery scheduled for May. Tania commented that it would be good for PNP members to be part of the Community Engagement Workshops Greg also said it would be a good process to share with other member council staff, community members and Councillors, especially shires like Capel. Consultants need the support of PNP members to get Community Engagement work done. ACTION - Joanne and Craig will support and be Joanne/Craig involved. ACTION – Ben (Bunbury) also confirmed Bunbury would like to be made aware of upcoming Community Craig/ Ben Engagement Sessions in Harvey CHRMAP Project to observe. General Business Motions - Committees 1. That the Executive Committee is to consist of the following members; • Chairperson • Deputy Chairperson • PNP Coastal Adaptation Coordinators • Host Council representative 2. That, following each Executive Committee meeting, notes and any decisions made will be distributed to the Board and ratified at the next Board meeting. 3. That the Executive Committee shall cover the following matters: 5 • provision of advice regarding strategic direction, governance and management of PNP for ratification by the Board; • provision of assistance to PNP Coastal Adaptation Coordinators and Host Council; and • financial matters to be ratified by the Board 4. That the Coastal Planning Committee shall cover the following matters; • provision of planning advice and identifying issues and needs that are of regional significance to the PNP regarding coastal matters and climate change; • assists in determining strategic direction, policy making and management of the PNP; and • implementation of actions and functions as directed by the Board 5. That the Coastal Management Committee shall cover the following matters; • provision of coastal management and technical advice and identifying issues and needs that are of regional significance to the PNP regarding coastal matters and climate change; • assists in determining strategic direction, policy making and management of the PNP; and • implementation of actions and functions as directed by the Board 6. That the Coastal Planning Committee and Coastal Management Committee shall each consist of at least one officer with the relevant technical skills. Moved: Cr Caroline Knight Seconded: Cr John McCallum 6 Finances 1. That the PNP Budget for 2015/16 as presented by adopted. 2. That the PNP Coastal Adaptation Coordinators be delegated authority to approve expenditure of less than $1,000 in line with the approved budget. 3. That the Host Council be authorised to approve expenditure over $1,000 in line with the approved budget. 4. That the Executive Committee be granted delegated authority to approve expenditure not consistent with the budget; the approval to be endorsed by the Board at the following Board Meeting. MOTION NOT MOVED – DEFER TO THE MAY BOARD MEETING Notes: 2014/2015 budget was adopted at AGM. Joanne noted the 2015/2016 budget has not changed since it was put to the board at the AGM but cannot not be endorsed at this February meeting because a spreadsheet was not provided to the Board prior to the board meeting and is not yet finalised with City of Mandurah’s finance team. The 15/16 and 16/17 Draft Budget can be found at the PNP website and will be presented to the next executive meeting and will be put forward to be endorsed at the May Board meeting. All expenditures have been put forward to the Executive Committee and authorised by the City of Mandurah at this stage are under $1,000. Tania recommended that it is better to have 2016/2017 7 budget presented at the same time. ACTION – Proposed Budget for 15/16 and 16/17 to be Craig / discussed at next Executive Meeting in April and Draft Joanne Budget is to be provided to the Board along with the February Board Meeting Minutes by no later than the 11th March 2016.
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