Marine Safety Management System
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MARINE SAFETY MANAGEMENT SYSTEM Standard Operating Procedures Revision 6.0 SOP’s • 01-001 Document Control • 02-001 Risk Assessment • 02-003 Action Prioritization • 02-004 Accident & Incident Reporting • 02-005 Accident reporting to External Agencies • 02-006 Ship Defect Reporting • 03-001 Performance Monitoring • 03-002 Internal and External Audits • 03-003 Non-Conformances • 03-004 Change Requests • 04-002 Obtaining Consent for Dredging • 04-003 Inspection/Maintenance of A to N • 04-004 Reporting A to N Defects • 04-005 Marking & Removal of Wrecks/Abandoned Vessels • 04-006 Notices to Mariners • 04-007 Circulating Local Marine Information • 05-001 Traffic Monitoring in Harbours Areas • 05-002 Recommended Navigation Channels • 05-003 Marine Operations Room • 05-004 Kirkwall Port Control • 05-005 Stromness Port Control • 05-006 Traffic Information Broadcasts • 05-007 Port Passage Planning • 05-008 Harbour Patrols Page 1 of 2 • 05-009 Shore side Life Saving Apparatus • 05-010 Restricted Visibility • 05-011 Vessel Prior Notification Reports • 06-001 Pilot Operations • 06-002 Suspending Pilotage • 06-004 Port Pilotage Planning • 06-005 Pilotage Exemption Certificates • 06-006 Pilotage Incident Investigation • 07-001 Towage Guidelines • 07-002 Tug Escort Guidelines • 07-003 Tug Availability Guidelines • 07-004 Mooring/Unmooring at Flotta Oil Terminal • 07-005 Ship to Ship Transfers • 07-006 Tanker Operations at Scapa Pier • 07-007 Tanker Operations at Kirkwall Pier • 07-008 Changes of Vessel Berthing Arrangements • 07-009 Diving Operations • 07-010 Port Waste Management • 07-011 Tug Standby Duties • 07-012 Ballast Water Management in Scapa Flow • 07-013 Harbour and Pier Master Duties • 07-014 Pilot Boat Operations • 07-015 Security and Safety Inspection of Marine Services Ferries • 07-016 Cruise operations in Kirkwall Bay • 08-001 Personnel Appraisals • 08-002 Personnel Training • 09-001 Reporting Unexploded Ordinance • 10-001 Emergency & Incident Response • 10-002 Access to/from Flotta • 10-003 Infectious Illnesses • 10-004 Marine Officers Procedures In The Event of an Oil Spill. • 10-005 Dangerous Substances • 11-001 Pre-Arrival Security Information • 11-002 Reporting a Security Incident • 11-003 Pass System Page 2 of 2 Kirkwall X This SOP is applicable to the following Harbour Authority areas: Scapa Flow X Other Ports & Harbours X Document Control 1 Purpose The Marine Safety Management System (SMS) Manual and associated Standard Operating Procedures (SOPs) and Standard Forms (SFs) are carefully managed documents. This ensures that personnel are implementing the most current versions of any document. The procedure also ensures that the newest version of the SMS Manual, SOPs and SFs are always available on the www.orkneyharbours.com website and notification of any new or amended documents is made to those requiring access to them. 2 Scope This procedure covers all documents related to or generated by the OIC Marine Services Marine Safety Management System. 3 Procedure The Port Marine Safety and Counter Pollution Manager will hold the master copy of the Marine Safety Management System together with the associated SOPs and SF’s. The controlled copy is published on the website and this or subsequent amendments are notified to all personnel who require it. The document becomes uncontrolled when printed. No additional controlled copies may be produced, either in whole or in part as hard or electronic versions without authorisation from the Port Marine Safety and Counter Pollution Manager, who will maintain a distribution list. When any changes to the Marine Safety Management System Manual, SOP’s or SF’s are required, notification of amended pages will be circulated to all those that access the documents. The Marine Safety Management System documentation may be completely re-issued where major amendments are required or after a number of smaller revisions have been made. Any re-issue due to major amendments will be given a new revision number (i.e. 1.0, 2.0 etc). Minor amendments may be issued as replacement pages to the current version of the Safety Management System. These minor amendments will be shown as a change to the revision number on individual replacement pages (i.e. 1.0 will become 1.1 etc). The Port Marine Safety and Counter Pollution Manager will maintain records of all authorised documents, notifications and amendments. Persons having enquiries on any aspects of the SMS system should initially contact the Port Marine Safety and Counter Pollution Manager. 4 Responsibility The Port Marine Safety and Counter Pollution Manager is responsible for the administration of authorised amendments, and the maintenance of document controlled records. Document: SOP-01-001 Document Control V6 Date of Issue: 01 March 2017 Revision: 6.0 Page 1 of 2 Kirkwall X This SOP is applicable to the following Harbour Authority areas: Scapa Flow X Other Ports & Harbours X HOW TO READ THE DOCUMENT CONTROL PAGE FOOTER Documents, Revision and Amendment number. First number refers to major revisions affecting the whole document. Numbers commence at 1, and work upwards 2, 3 etc. Second number refers to amendments applicable to that page. Numbers commence at 0 following a revision and work upwards 1, 2 etc. Documents, Page numbering. First number refers to actual page number in document. Second number refers to total number of pages in document. Document, Title, Code reference number and document name. Documents, date of issue. Prefixes: - SOP = Standard Operating Procedures Day / Month / Year SF = Standard Forms Document: SOP-01-001 Document Control V6 Date of Issue: 01 March 2017 Revision: 6.0 Page 2 of 2 Intentionally Blank Kirkwall X This SOP is applicable to the following Harbour Authority areas: Scapa Flow X Other Ports & Harbours X Risk Assessment Procedure 1 Purpose OIC Marine Services Safety Management System is based on a system of formal risk assessment to ensure that all of its operations are assessed for hazards and risks and that controls are put in place to minimise such risk to “As Low As Reasonably Practicable” (ALARP). A risk assessment defines the risk. A Safety Management System manages the risk. This procedure ensures that risk assessments undertaken are based on a standard approach and using standard terminology and definitions. 2 Scope Any new, amended or extraordinary port marine operation within harbour areas should be risk assessed using this procedure. Risk assessments for new or extraordinary operations should be undertaken prior to their commencement to allow time for any new risk control measures to be implemented. In some circumstances this may not be possible, but caution should then be exercised bearing in mind the time required to introduce possible, additional control measures. 3 Procedure Each risk assessment undertaken should be logged and recorded in the risk assessment index as provided in the HAZMAN II electronic system. The level of detail should be broadly proportionate to the risk, and its consequence in terms of serious effect. Definitions Hazard Something that has the potential to cause harm or loss including: • Ill health and injury or death; • Damage to property, plant, products or the environment; • Interruption to operations or increased liabilities. Risk Risk is a combination of the likelihood of an occurrence of a hazard and its severity. For example, an incident could have little severity but a high likelihood. This therefore has a high risk. Likewise another type of incident could have a low likelihood, but as the severity is high, the risk is also high. Risk Assessment Assessing the risks, which arise from the hazards. Control measures Deciding on suitable measures to eliminate or control risks. ALARP As Low As Reasonably Practical. A risk that has been reduced to ALARP corresponds to the concept of tolerable risk. Document: SOP-02-001 Risk Assessments V6 Date of Issue: 01 March 2017 Revision: 6.0 Page 1 of 4 Kirkwall X This SOP is applicable to the following Harbour Authority areas: Scapa Flow X Other Ports & Harbours X Step 1: Data gathering and familiarisation Sources of information and historical data on the operation should be identified prior to commencing the risk assessment in order to facilitate valued judgements made during the process. Individuals with a technical knowledge and/or professional experience of the operation should be involved in the risk assessment. Step 2: Hazard identification Where paper copy is used to conduct a risk assessment, Standard Form SF-02-001 must be used to record the risk assessment process. This should then be transferred into the HAZMAN II system as soon as possible thereafter. The job should be broken down into individual steps with any known or identified new hazards described for each step. The hazard effects should then be recorded along with persons at risk from each identified hazard. This process should be undertaken in consultation with representatives of all groups involved in the operation through discussion or formal meetings. Step 3: Risk control measures (initial risk factors) This stage identifies the specific initial control measures for the hazards identified, that are in place through legislation or other in order to reduce the risk, either through reducing the frequency of a hazard or reducing the consequence of a hazard. Bearing in mind these are the control measures that are immediately available or are already in place. Once risk controls have been identified, the likelihood and degree of severity analysis can be assessed taking into account all the identified control measures that are in place. This will enable an initial risk rating to be made from a qualified judgement. Step 4: Risk control measures (residual risk factors) Re-consider and record the risk control measures that can be applied directly by OICMS against the hazards identified at Step 2, once again when the risk controls have been identified, the likelihood and degree of severity analysis can be assessed taking into account all the identified control measures that are in place.