PROPOSED Minutes of a Regular Meeting Pittsfield Charter

PROPOSED

Minutes of a Regular Meeting Pittsfield Charter Township Board of Trustees, January 13, 2016 E.A. Jackson Morris Hall, The Robert A. Lillie Service Center 6201 W. Michigan Avenue, Ann Arbor, Michigan 48108

Members Present: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. Members Absent: None. Others Present: Ernest Milligan III (Recording Clerk), Deputy Clerk Lyn Badalamenti, Hillary Schmitz, Township Attorney James Fink, Christina Lirones, Stephen Berger, Ina Hanel-Gerdenich, John Olsen, Carol Mull, Mary Ellen Wall. ______

1. Call Meeting to Order Supervisor Grewal called the meeting to order at 6:30 p.m. A quorum was present.

2. Pledge of Allegiance Led by Supervisor Grewal.

3. Roll Call Members Present: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. Members Absent: None.

3.1 Approval of the Agenda. Moved by Clerk Israel, supported by Trustee Lotfian, to approve the agenda as Amended. Clerk Israel requested the addition of agenda item 10.3, the State of the Clerk’s Office address.

MOTION CARRIED.

4. Public Comment I John Olsen, Saline Area Chamber of Commerce Executive Director, introduced himself to the Board and stated that he looked forward to working with the Township.

1 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 2 Minutes for a Regular Meeting Held January 13, 2016

5. Approval of Minutes 5.1 Approve Minutes of the Regular Meeting held on December 9, 2015.

Moved by Trustee Krone, supported by Trustee Lotfian, to approve the minutes of December 9, 2015 regularly held meeting as submitted.

MOTION CARRIED.

5.2 Receive Synopsis of Working Session of the Board of Trustees held on December 9, 2015.

Moved by Trustee Krone, supported by Trustee Hunt, to receive synopsis of Working Session of the Board of Trustees held on December 9, 2015.

MOTION CARRIED.

6. Public Hearings/Presentations/Proclamations

None.

7. Communications Moved by Treasurer Scribner, supported by Trustee Krone, to receive and file communications.

MOTION CARRIED.

8. Consent Agenda 8.1 Approve payment of Payables. Check #19362 through #19593 in the amount of $1,753,767.30. 8.2 Approve payments from Tax Checking Fund Check #21652 through #21657 in the amount of $190,926.56. 8.3 Receive the November 2015 Revenue/Expenditure Report. 8.4 Receive the January 13, 2015 Personnel Report. 8.5 Approve the tuition enrollment request for Jason Sperle for pursuit of a Master's Degree in Regional and Homeland Security. 8.6 Accept resignation of Linda Edwards-Brown from the Stormwater Management Committee.

2 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 3 Minutes for a Regular Meeting Held January 13, 2016

Moved by Trustee Krone, supported by Trustee Hunt, to approve consent agenda items 8.1 through 8.6.

MOTION CARRIED.

9. Items from the Treasurer

9.1 Holiday Closure Effect. (See Attachment 1)

Moved by Trustee Krone, supported by Trustee Yi, to receive and file report from the Treasurer. Treasurer Scribner reported on the Holiday closure effect on payments of winter tax bills. She stated that her office had finished processing all of the payments made during the closure, and noted an increase in electronic payments.

10. Items from the Clerk

10.1 Adopt a Resolution for Annexation of Parcel L-12-05-250-009, Mirafzali Family LLC, 2250 Ann Arbor-Saline Road to the City of Ann Arbor Res #16-01. (See Attachment 2) Moved by Clerk Israel, supported by Trustee Krone, to adopt Res #16-01, a Resolution for Annexation of Parcel L-12-05-250-009, Mirafzali Family LLC, 2250 Ann Arbor- Saline Road to the City of Ann Arbor.

Trustee Krone requested clarification on the location of the property.

ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. NAYS: None. ABSENT: None. ABSTAIN: None.

MOTION CARRIED.

10.2 Re-authorize the Supervisor and Clerk to enter into a lease agreement with Broadview Farms.

3 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 4 Minutes for a Regular Meeting Held January 13, 2016

Moved by Clerk Israel, supported by Trustee Krone, to re-authorize the Supervisor and Clerk to enter into a lease agreement with Broadview Farms.

ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. NAYS: None. ABSENT: None. ABSTAIN: None.

MOTION CARRIED.

10.3 State of the Clerk’s Office Address. (See Attachment 3&4) Clerk Israel provided a synopsis of the changes and improvements made by his office during his administration. Clerk Israel announced he would not be seeking re-election in 2016 and stated that after 40 plus years of public service he would be retiring. Clerk Israel stated his commitment to working with the Board in a finding suitable replacement. He thanked the Board and stated that it had been a pleasure working with them. Supervisor Grewal congratulated Clerk Israel on his retirement, and commended him for his work with the Township. Trustee Lotfian commended Clerk Israel for his work and thanked him for his service to the community. Trustee Yi requested clarification on the legislation for the proposed Township designated class C licenses. Clerk Israel clarified that the bill was still in the draft process and that as it was currently written, would not go into effect until after a municipality had depleted their allotments, and would provide additional designated licenses to compensate for those that have been transferred out of the jurisdiction.

11. Items from the Supervisor

11.1 Adopt a Resolution for Re-Appointments to Township Boards, Committees and Commissions Res #16-04. (See Attachment 5) Moved by Treasurer Scribner, supported by Trustee Yi, to adopt Res #16-04, a resolution for Re-Appointments to Township Boards, Committees and Commissions. ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. NAYS: None. ABSENT: None. ABSTAIN: None.

MOTION CARRIED.

4 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 5 Minutes for a Regular Meeting Held January 13, 2016

11.2 Adopt a Resolution Recognizing Establishment of Pittsfield Township’s Historic Districts Res #16-05. (See Attachment 6) Moved by Treasurer Scribner, supported by Trustee Lotfian, to adopt Res #16-05, a resolution Recognizing Establishment of Pittsfield Township’s Historic Districts. Supervisor Grewal commended the Historic District Study Committee for their commitment and work. She recognized the Township’s commitment to Historic Preservation. ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. NAYS: None. ABSENT: None. ABSTAIN: None.

MOTION CARRIED.

11.3 Motion to authorize the Township Attorney to execute a discharge of an outstanding lien on 7550 Platt Rd. in exchange for $6904.37. Moved by Trustee Lotfian, supported by Trustee Krone, to authorize the Township Attorney to execute a discharge of an outstanding lien on 7550 Platt Rd. in exchange for $6904.37.

Attorney Fink provided background on the lien placed on the property in 1997, and stated his recommendations to the Board for a settlement.

MOTION CARRIED.

12. Unfinished Business 12.1 Second Reading of an Ordinance to amend the Pittsfield Charter Code of Ordinances to add to Chapter 5, Article II Historic Districts, Section 5-202 Harwood Heritage Farm Historic District Boundary. (See Attachment 7) Moved by Treasurer Scribner, supported by Trustee Krone, to approve Second Reading of an Ordinance to amend the Pittsfield Charter Code of Ordinances to add to Chapter 5, Article II Historic Districts, Section 5-202 Harwood Heritage Farm Historic District Boundary.

ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. NAYS: None. ABSENT: None. ABSTAIN: None.

MOTION CARRIED.

5 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 6 Minutes for a Regular Meeting Held January 13, 2016

13. New Business None. 14. Liaison Reports None. 15. Public Comment II None. 16. Adjournment Moved by Trustee Krone, supported by Trustee Lotfian, to adjourn the meeting at 7:02 p.m.

MOTION CARRIED.

______Ernest Milligan III, Elections Specialist Recording Clerk Pittsfield Charter Township

______Alan Israel, Clerk Pittsfield Charter Township

______Mandy Grewal, Supervisor Pittsfield Charter Township

6 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 7 Minutes for a Regular Meeting Held January 13, 2016 Attachment 1

7 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 8 Minutes for a Regular Meeting Held January 13, 2016 Attachment 2

PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES #16-01 RESOLUTION FOR ANNEXATION TO THE CITY OF ANN ARBOR MIRAFZALI FAMILY LLC (L-12-05-250-009; 2250 ANN ARBOR-SALINE ROAD)

JANUARY 13, 2016 At a Regular Meeting of the Township Board of Pittsfield Charter Township, Washtenaw County, Michigan, held at the Township Administration Building located at 6201 W. Michigan Avenue, in said Township, on the 13th day of January, 2016, at 6:30 p.m.

Members Present: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. Members Absent: None.

The following preamble and resolution were offered by Clerk Israel and supported by Trustee Krone.

WHEREAS, there has been filed with Pittsfield Charter Township a petition of annexation by Mirafzali Family LLC, wherein, said property commonly known as L-12-05-250-009, is wholly located within the corporate limits of the City of Ann Arbor; and

WHEREAS, it appears from said petition that the said lands and premises therein described are owned solely by the petitioner herein, and that they have the recorded legal title to the total of said lands and premises; and

WHEREAS, it is the desire of petitioner Mirafzali Family LLC, to annex said territories to the City of Ann Arbor pursuant to the provisions of Act #279 of the Public Acts of the State of Michigan for the year 1909, as amended; and

WHEREAS, from an investigation of the matters set forth in said petition, it appears to the satisfaction of Pittsfield Charter Township that the allegations therein contained are true and that the request in said petition should be granted; and

WHEREAS, it has been a policy of the Pittsfield Charter Township Board that upon receiving a petition of request from the property owner for release of property located in the Township and contiguous to the City of Ann Arbor and upon receipt of certified evidence from the Clerk of the City of Ann Arbor that the City will accept said property to be annexed into the City of Ann Arbor, the Pittsfield Charter Township Board will release said property to the City of Ann Arbor;

NOW THEREFORE BE IT RESOLVED, that the following described lands and premises situated and being in Pittsfield Charter Township are annexed to the City of Ann Arbor:

Commencing at the Northwest corner of Section 5, T3S, R6E; thence Easterly along the North line of Section 5, 984.9 feet; thence deflecting 90 degrees 53 minutes to the right

8 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 9 Minutes for a Regular Meeting Held January 13, 2016 Attachment 2

718.12 feet to an iron pipe for the Place of Beginning; thence deflecting 79 degrees 6 minutes to the left 493.10 feet; thence deflecting 32 degrees 12 minutes to the right 394.72 feet to the centerline of Saline Road; thence deflecting 90 degrees to the right 264.28 feet along the centerline of the Saline Road; thence deflecting 90 degrees to the right 195.82 feet; thence deflecting 40 degrees to the left, 449.67 feet; thence deflecting 86 degrees 54 minutes to the right, 398.00 feet to the Place of Beginning. Except for the East 60 feet along Northwesterly of the centerline of Ann Arbor-Saline Road.

ROLL CALL VOTE:

AYES: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. NAYS: None. ABSENT: None. ABSTAIN: None.

RESOLUTION DECLARED ADOPTED.

______Alan Israel, Clerk Pittsfield Charter Township

DATED: January 13, 2016

9 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 10 Minutes for a Regular Meeting Held January 13, 2016 Attachment 2

CERTIFICATE

I, Alan Israel hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of Pittsfield Charter Township, County of Washtenaw, State of Michigan, at a Regular Meeting held on January 13, 2016, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

______Alan Israel, Clerk Pittsfield Charter Township

DATED: January 13, 2016

10 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 11 Minutes for a Regular Meeting Held January 13, 2016 Attachment 3

11 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 12 Minutes for a Regular Meeting Held January 13, 2016 Attachment 3

12 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 13 Minutes for a Regular Meeting Held January 13, 2016 Attachment 4

Agenda Item 10.3

I have been in local government service for 40 + years upon completion of this term I will have held elective office for 20+years In the interest of complete transparency I’m announcing that I will not seek re-election this year. I believe strongly as your elected representative, once I made the decision not to seek re-election that I have an obligation to inform the community of that decision.

-Alan Israel

13 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 14 Minutes for a Regular Meeting Held January 13, 2016 Attachment 5

PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES #16-04 RE-APPOINTMENTS TO TOWNSHIP BOARDS, COMMITTEES AND COMMISSIONS

January 13, 2016 At a Regular Meeting of the Township Board for Pittsfield Charter Township, Washtenaw County, Michigan, held at the Pittsfield Township Administration Building, located at 6201 W. Michigan Avenue, in said Township on Wednesday the 13th day of January, 2016, at 6:30pm.

Members Present: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. Members Absent: None.

The following preamble and resolution were offered by Treasurer Scribner and supported by Trustee Yi. RE-APPOINTMENTS

Paul Becker Road Committee 1-Year Term Ending 12/31/2016 – Township Resident Robert Bykowski Road Committee 1-Year Term Ending 12/31/2016 – Township Resident Scott Fisher Road Committee 1-Year Term Ending 12/31/2016 – Township Resident Vineet Katial Road Committee 1-Year Term Ending 12/31/2016 – Township Resident Alan Knaus Road Committee 1-Year Term Ending 12/31/2016 – Township Resident Cathy Schulz Road Committee 1-Year Term Ending 12/31/2016 – Township Resident Stuart Simon Road Committee 1-Year Term Ending 12/31/2016 – Township Resident Bradley Smith Road Committee 1-Year Term Ending 12/31/2016 – Township Resident

ROLL CALL VOTE:

AYES: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. NAYS: None. ABSENT: None. ABSTAIN: None.

RESOLUTION DECLARED ADOPTED.

______Mandy Grewal, Supervisor Pittsfield Charter Township

DATED: January 14, 2016

14 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 15 Minutes for a Regular Meeting Held January 13, 2016 Attachment 5

CERTIFICATE

I, Alan Israel, hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of Pittsfield Charter Township, County of Washtenaw, State of Michigan, at a Regular Meeting held on January 13, 2016, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

______Alan Israel, Clerk Pittsfield Charter Township

DATED: January 14, 2016

15 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 16 Minutes for a Regular Meeting Held January 13, 2016 Attachment 6

PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES #16-05 A RESOLUTION RECOGNIZING ESTABLISHMENT OF PITTSFIELD TOWNSHIP’S HISTORIC DISTRICTS

January 13, 2016

At a Regular Meeting of the Township Board for Pittsfield Charter Township, Washtenaw County, Michigan, held at the Pittsfield Township Administration Building, located at 6201 W. Michigan Avenue, in said Township on Wednesday, the 13th day of January, 2016 at 6:30pm.

Members Present: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. Members Absent: None.

The following preamble and resolution were offered by Treasurer Scribner and supported by Trustee Lotfian. WHEREAS, the Pittsfield Charter Township Board of Trustees values and supports the historic preservation of buildings and areas of aesthetic, cultural, and historic significance in Pittsfield Township; and WHEREAS, the 2010 Master Plan, prioritized historic preservation and promotion of a sense of place and identity within Pittsfield Charter Township for the first time; and WHEREAS, Beginning with the establishment of the first historic district at the Sutherland- Wilson Farmstead in 2011, the Township has made major strides in implementing its priority of historic preservation through the establishment of historic districts; and

WHEREAS, The Harwood Heritage Farm Historic District Study Committee, established in December 2013, successfully completed all requirements of the Act and, upon concluding its study, recommended the establishment of the Harwood Heritage Farm Historic District in November 2015; and

WHEREAS, the Pittsfield Charter Township Board of Trustees is pleased with and grateful for the work of both the Sutherland-Wilson and Harwood Heritage Farm Study Committees in prompting historic preservation;

NOW THEREFORE BE IT RESOLVED, that in recognition of the dedicated and professional manner in which the Sutherland-Wilson and Harwood Heritage Farm Historic District Study Committees performed their work, and in light of the significant contribution the Study Committees have made to historic preservation within the Township, the Pittsfield Charter Township Board of Trustees thanks the members of the Study Committees for their outstanding service to the Township:

• Tom Dodd (posthumously)

16 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 17 Minutes for a Regular Meeting Held January 13, 2016 Attachment 6

• Ina Hanel-Gerdenich • Janice O. Harwood • Linda Kortesoja Klenczar • Betty L. LeClair • Carol E. Mull • Al Paas • Helen Richards • Patricia Tupacz Scribner • James E. Davis • Mary Ellen Wall • Susan Cee Wineberg

ROLL CALL VOTE:

AYES: Grewal, Israel, Scribner, Hunt, Krone, Lotfian, Yi. NAYS: None. ABSENT: None. ABSTAIN: None.

RESOLUTION DECLARED ADOPTED.

______Mandy Grewal, Supervisor Pittsfield Charter Township

DATED: January 14, 2016

17 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 18 Minutes for a Regular Meeting Held January 13, 2016 Attachment 6

CERTIFICATE

I, Alan Israel hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of Pittsfield Charter Township, County of Washtenaw, State of Michigan, at a Regular Meeting held on, January 13, 2016, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

______Alan Israel, Clerk Pittsfield Charter Township

DATED: January 14, 2016

18 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 19 Minutes for a Regular Meeting Held January 13, 2016 Attachment 7

CHARTER TOWNSHIP OF PITTSFIELD WASHTENAW COUNTY, MICHIGAN ORDINANCE No. 320

HARWOOD HERITAGE FARM HISTORIC DISTRICT BOUNDARY

SECOND READING

AMENDING CHAPTER 5 HISTORIC DISTRICTS An ordinance to amend the Township Code, Chapter 5 Historic Districts. PITTSFIELD CHARTER TOWNSHIP, WASHTENAW COUNTY, MICHIGAN, HEREBY ORDAINS: That Article II of Chapter 5, Section 5-202, be added to the Pittsfield Charter Township Code to read as follows: ARTICLE II. HISTORIC DISTRICTS

Section 5-202. Harwood Heritage Farm Historic District Boundary The following area within Pittsfield Charter Township is hereby designated a historic district and shall be subject to the terms, conditions and requirements of the Historic District Ordinance. The property commonly known as the Harwood Heritage Farm, 6356 E. Michigan Ave., Saline, Michigan 48176, and more precisely described as: Parcel Number: L-12-27-200-023--COM AT INTERSECTION OF C/L CAMPBELL ROAD AND MICHIGAN AVE, TH ELY 487 FT IN C/L MICHIGAN AVE FOR POB, TH NLY PARALLEL TO CAMPBELL RD 890 FT, TH DEF 90 RT 495 FT, TH DEF 90 RT 890 FT, TH SWLY IN C/L MICHIGAN AVE TO POB, BEING PART OF NW ¼ SEC 27, T3S R6E, 10.10 AC and comprising the following amenities: Contributing amenities: • Farmhouse • Play House • Horse Barn • Corn Crib • Garage • Shed • Landscaping elements: Grove of Locust Trees

Noncontributing amenities: • Attached garage

This Ordinance shall be published in the manner as required by law. Except as otherwise provide by law, this Ordinance shall be effective on the day after final publication.

19 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 20 Minutes for a Regular Meeting Held January 13, 2016 Attachment 7

This Ordinance was duly adopted by the Charter Township of Pittsfield Board at its regular meeting held on the______, and was ordered given publication in the manner required by law.

______Alan Israel Mandy Grewal Charter Township of Pittsfield Clerk Charter Township of Pittsfield Supervisor

Dated: ______Dated:______

First Reading: December 9, 2015

Adoption:

Ordinance Posted:

Ordinance Publication:

Effective Date:

20 PITTSFIELD CHARTER TOWNSHIP Board of Trustees 21 Minutes for a Regular Meeting Held January 13, 2016 Attachment 7

CLERK’S CERTIFICATE

I, Alan Israel, Clerk of the Charter Township of Pittsfield, Washtenaw County, Michigan, hereby certify that the foregoing constitutes a true and complete copy of Pittsfield Charter Township Ordinance No. 320, which was duly adopted by the Township Board of Pittsfield Charter Township at a Regular Meeting of said Board, held on - ______, after said Ordinance had previously been introduced at a Regular Meeting of the Board held ______and published in the form it was introduced in accordance with P.A. 359 of 1947, as amended.

I further certify that ______moved for adoption of said Ordinance, and that ______supported said motion.

I further certify that the following Members voted for adoption of said Ordinance:______; and that the following Members voted against adoption of said Ordinance:______; and that the following Members were absent or abstained from voting on the adoption of said Ordinance: ______.

I further certify that after its passage the Ordinance was published on ______, in accordance with P.A. 359 of 1947, as amended, by the Ann Arbor News.

I further certify that said Ordinance has been recorded in the Ordinance Book of the Township and that such recording has been authenticated by the signatures of the Supervisor and the Clerk.

______

Alan Israel Charter Township of Pittsfield Clerk

Dated: ______, 2015

Effective Date:

21 Pittsfield Township Quarterly Updates and Proposed Service Changes

22 ANN ARBOR AREA TRANSPORTATION AUTHORITY Five Year Transit Improvement Program Your Service Improvements Implemented - Later Weekday, Saturday, and Sunday Service

ARide Service Area and Hours were extended

23 ANN ARBOR AREA TRANSPORTATION AUTHORITY Route 4 - WASHTENAW

Route 4 Quarterly Ridership, FY 2015 & 2016 350,000

324,046

304,700 298,432 300,000 294,187 295,426

250,000

200,000

Ridership 150,000

100,000

50,000

0 0 0 0 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 2014-2015 2015-2016 Quarter by Fiscal Year

24 ANN ARBOR AREA TRANSPORTATION AUTHORITY Route 5 - PACKARD

Route 5 Quarterly Ridership, FY 2015 & 2016 160,000

146,220 141,471 140,000 135,658 130,520 125,427

120,000

100,000

80,000 Ridership

60,000

40,000

20,000

- - - 0 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 2014-2015 2015-2016 Quarter by Fiscal Year

25 ANN ARBOR AREA TRANSPORTATION AUTHORITY Route 6 - ELLSWORTH

Route 6 Quarterly Ridership, FY 2015 & 2016 180,000

161,060 160,000 156,341 148,014 147,202 141,621 140,000

120,000

100,000

Ridership 80,000

60,000

40,000

20,000

- - - 0 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 2014-2015 2015-2016 Quarter by Fiscal Year

26 ANN ARBOR AREA TRANSPORTATION AUTHORITY Route 7 – S. MAIN - EAST

Route 7 Quarterly Ridership, FY 2015 & 2016 100,000

90,000 87,360 85,998 82,532 83,403 79,614 80,000

70,000

60,000

50,000 Ridership 40,000

30,000

20,000

10,000

- - - 0 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 2014-2015 2015-2016 Quarter by Fiscal Year

27 ANN ARBOR AREA TRANSPORTATION AUTHORITY Route 16 – ANN ARBOR – SALINE RD

Route 16 Quarterly Ridership, FY 2015-2016 40,000

34,842 35,000 32,183 30,857 31,255

30,000 28,942

25,000

20,000 Ridership

15,000

10,000

5,000

- - - 0 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 2014-2015 2015-2016 Quarter by Fiscal Year

28 ANN ARBOR AREA TRANSPORTATION AUTHORITY Route 22 – CONNECTOR (Carpenter Rd)

Route 22 Quarterly Ridership, FY 2015-2016 60,000 56,210 55,068

51,384 50,000 48,994 46,164

40,000

30,000 Ridership

20,000

10,000

- - - 0 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 2014-2015 2015-2016 Quarter by Fiscal Year

29 ANN ARBOR AREA TRANSPORTATION AUTHORITY Route 67 – PLATT - MICHIGAN Route 67 Monthly Ridership FY 2015-2016 700

600 588 566 550

500 482

400

Ridership 300

214 200

100

0 Aug Sept Oct Nov Dec 2014-2015 2015-2016 Month by Fiscal Year

*Started Operations on August 23, 2015

30 ANN ARBOR AREA TRANSPORTATION AUTHORITY Dial-A-Ride (ARide) Services FY 2015

A-Ride FY 2015 - 2016 8000

7000 6695

6254

6000 5631 5436

5000

4350

4000

3000

2000

1000

0 0 0 0 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 FY 2015 FY 2016

31 ANN ARBOR AREA TRANSPORTATION AUTHORITY 2016 - 2017 Five-Year Transit Improvement Program (FYTIP) Services - PITTSFIELD TOWNSHIP

32 ANN ARBOR AREA TRANSPORTATION AUTHORITY FYTIP Service 2016- 2017 – Pittsfield Township Area 2016 New Route 27 – Connecting Meijer (Ann Arbor Saline) with Downtown Ann Arbor along Oak Valley Drive Route 6 Ellsworth – Double Frequency to 15 Minute Service – Costco via Airport Road served with ½ hour service (August 2016) New Route – Servicing State Street Business Loop (August 2016) ARide – Expansion of service area and service hours

2017 New Route – Service along Carpenter and Michigan Avenue – Weekday Loop connecting Meijer, Wal-Mart, and Sam’s Club ARide – Additional expansion of service area

33 ANN ARBOR AREA TRANSPORTATION AUTHORITY FYTIP Service 2016 – Pittsfield Township Area

Route 27: West Stadium – Oak Valley • NEW ROUTE! • Connecting Ann Arbor Saline Meijer with Downtown Ann Arbor via Oak Valley Drive. • Weekday 45 minute service from 6:30 a.m. – 11:00 p.m. • Saturday 45 minute service from 8:00 a.m. – 10:30 p.m. • Sunday 45 minute service from 9:00 a.m. – 7:30 p.m.

34 ANN ARBOR AREA TRANSPORTATION AUTHORITY FYTIP Service 2016 – Pittsfield Township Area

Route 61 : STATE STREET CONNECTOR • NEW ROUTE! • Connecting State Street Avis Farms Businesses with Route 6 near Costco. • Service every 30 minutes during weekday peak periods (same frequency and time period as in 5YTIP) • Coordinated transfers with #6 Ellsworth route on Airport Blvd. - Bus on new route will meet #6 Ellsworth route buses in both directions for riders to connect without waiting • Start-up date can be guaranteed in August, 2016 to coincide with new date for service expansion on #6 Ellsworth route (see below) • The Route design is still being finalized with potential options serving Story Point

35 ANN ARBOR AREA TRANSPORTATION AUTHORITY FYTIP Service 2017 – Pittsfield Township Area

Route 69 – Carpenter - Ellsworth New Route 69: Carpenter - Ellsworth • NEW ROUTE!

• New Route – Service along Carpenter and Michigan Avenue – Weekday Loop connecting Meijer, Wal-Mart, and Sam’s Club

• Service to Arbor Meadows and Hunt Club

• This route will have weekday service only

36 ANN ARBOR AREA TRANSPORTATION AUTHORITY New A-Ride Service Map

FY 2017

37 ANN ARBOR AREA TRANSPORTATION AUTHORITY Thank you

38 ANN ARBOR AREA TRANSPORTATION AUTHORITY 35-mile petroleum pipeline approved for southeast Michigan | MLive.com Page 1 of 2

Michigan

35-mile petroleum pipeline approved for southeast Michigan

A map showing the pipeline's route through Pittsfield Township. (Courtesy of Wolverine )

[http://connect.mlive.com/user/tperkins/index.html] By Tom Perkins | Special to The Ann Arbor News [http://connect.mlive.com/user/tperkins/posts.html] on January 21, 2016 at 5:40 AM, updated January 21, 2016 at 11:49 AM

The Michigan Public Services commission has approved a plan for a pipeline [http://www.mlive.com/news/ann- arbor/index.ssf/2015/07/plans_submitted_for_new_oil_pi.html] that will carry up to 90,000 barrels of refined petroleum through southeast Michigan daily.

The Wolverine Pipe Line Company asked the commission in early 2015 to approve the 35-mile Detroit Metro Access Pipeline that will stretch from Freedom Township to storage facilities in Romulus. It will be the final link between southeast Michigan and Chicago-area refineries, and be built next to another Wolverine line already in service.

Wolverine spokesperson Tom Shields said construction is expected to begin this summer and the pipeline will be operational in late 2016.

"There is a demand for additional gasoline and diesel fuel in the the Detroit metropolitan area. This new pipeline will be able to bring gasoline products into southeast Michigan from refineries in the Chicago market," Shields said.

Pittsfield Township voiced strong opposition to the project. While the pipeline will run through agricultural land in much of Washtenaw County, including Lodi, Freedom and Ypsilanti townships, it begins to travel under or near residential areas in Pittsfield.

The pipes are built underground, but 25-foot easements on either side are needed to allow truck access and for safety reasons. Trees must be cleared because the company uses planes to fly over its lines to monitor for leaks or other issues.

39 http://www.mlive.com/news/ann-arbor/index.ssf/2016/01/35-mile_refined_petroleum_pipe... 1/21/2016 35-mile petroleum pipeline approved for southeast Michigan | MLive.com Page 2 of 2

Part of residents' concern is the expanded right of way Wolverine requested. The right of way around the current pipe is 50 feet. That will be expanded to 75 feet once the second line is in place. But the township asked Wolverine to work within the current 50- foot right-of-way if the second line is built, and Supervisor Mandy Grewal said Wolverine will do so in Pittsfield Township only.

"Pittsfield Township, in partnership with our residents, opposed the second pipeline because of the potential negative impact on the safety and environment of our community. Further, our request had been that if they did build the second pipeline they do so within the existing right of way," Grewal said.

Township officials also previously said the pipeline doesn't offer any common good to its residents.

In May, the Pittsfield Township Board of Trustees passed a resolution [http://www.mlive.com/news/ann- arbor/index.ssf/2015/05/oil_pipeline_plan_moving_forwa.html] expressing its opposition to the project. But it doesn't hold the authority to block the line's construction.

Shields said the installing the pipeline within the existing right of way will address many of the township's concerns.

"Since we are building the new pipeline in the same right-of-way where our existing pipeline already operates, there should be no change in property values by adding a second line. We are working closely with property owners to minimize the impact of the new line and any inconvenience that will be caused during the construction period," he said

The Public Services Commission held several public hearings on the proposal before issuing its order.

Shields said the line is being built because of increased supply through measures such as fracking and to meet increased demand in the Detroit area. By comparison, transporting the same volume by truck would require 425 round trips per day, Shields said.

Wolverine is a Portage-based pipeline transportation service company. Its 67 employees help operate more than 630 miles of active pipelines connecting refineries in Illinois, Indiana and Michigan.

The company has had one spill, which happened around 1999 at its Jackson station. Shields previously said the spill was cleaned up without injury or permanent damage to the environment.

"The Detroit Metro Access Pipeline will be designed to meet or exceed all applicable federal and state regulatory requirements for new pipelines," Shields said.

Tom Perkins is a freelance reporter for The Ann Arbor News.

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40 http://www.mlive.com/news/ann-arbor/index.ssf/2016/01/35-mile_refined_petroleum_pipe... 1/21/2016 Buddy's Pizza signs lease to open restaurant near Ann Arbor | MLive.com Page 1 of 2

Michigan

Buddy's Pizza signs lease to open restaurant near Ann Arbor

Buddy's Pizza has signed a lease to open a location in the Ann Arbor area at the Pittsfield Place shopping center on Ann Arbor-Saline Road. (Tanya Moutzalias | MLive.com)

[http://connect.mlive.com/user/mattdurr/index.html] By Matt Durr | [email protected] [http://connect.mlive.com/user/mattdurr/posts.html] Follow on Twitter [https://twitter.com/mdurr84] on January 19, 2016 at 1:03 PM, updated January 19, 2016 at 1:15 PM

Stay connected to MLive.com ×

Buddy's Pizza is coming to Ann Arbor.

The Detroit staple known for its square pizza has signed a lease to occupy space in the Pittsfield Place development on Ann Arbor-Saline Road in Pittsfield Township [https://www.google.com/maps/place/Menchie's+Frozen+Yogurt+Ann+Arbor/@42.2424943,-83.7670307,15z/data=! 4m2!3m1!1s0x0:0xd0bff99718e8c8d8] . Landmark Commercial Real Estate Services confirmed in an email to The Ann Arbor News that a 6,500 square-foot restaurant is coming to the development and hopes to open later this year.

Marketing materials [http://landmarkcres.com/wp-content/uploads/2015/03/pittsfield-place_sp101915-C.pdf] on the Landmark website also show a UPS Store and a nail salon are coming, both of which have also signed leases.

First opened in Detroit in 1946, Buddy's operates 11 locations in the metro Detroit area and its corporate headquarters are located in Farmington Hills. The original Detroit location was opened in the site of a former "blind pig" that opened in 1936.

In 1970, the Jacobs family bought the business, which is still under control of the family as Robert Jacobs continues to serve as company president.

Along with its famous Sicilian-style square pizza and other pizza variants, Buddy's menu also includes salads, burgers, soups, pastas, sandwiches and appetizers.

41 http://www.mlive.com/business/ann-arbor/index.ssf/2016/01/buddys_pizza_signs_lease_to... 1/19/2016 Buddy's Pizza signs lease to open restaurant near Ann Arbor | MLive.com Page 2 of 2

Last year, Buddy's was named one of the top 101 pizzas [http://www.mlive.com/business/detroit/index.ssf/2015/09/one_michigan_pizzeria_named_am.html] in the U.S. and finished second in the 2013 MLive search for the best pizza [http://www.mlive.com/entertainment/index.ssf/2013/11/michigans_best_pizza_top_10.html] in Michigan.

Pittsfield Place is now entirely leased for its third phase and expects to be finished by the fall, according to the company website. The first two phases of the development opened last year and featured several national know chains including Starbucks [http://www.mlive.com/business/ann-arbor/index.ssf/2015/09/starbucks_and_five_guys_now_op.html] , Bob Evans, Texas Roadhouse [http://www.mlive.com/business/ann- arbor/index.ssf/2015/12/texas_roadhouse_to_open_ann_ar.html] and Pancheros.

Matt Durr is a business reporter for The Ann Arbor News. Email him at [email protected] or follow him on Twitter. [https://twitter.com/mdurr84]

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42 http://www.mlive.com/business/ann-arbor/index.ssf/2016/01/buddys_pizza_signs_lease_to... 1/19/2016 New 14,000-square-foot 'upscale' thrift store to open this week | MLive.com Page 1 of 2

Michigan

New 14,000-square-foot 'upscale' thrift store to open this week

[http://connect.mlive.com/user/tperkins/index.html] By Tom Perkins | Special to The Ann Arbor News [http://connect.mlive.com/user/tperkins/posts.html] on January 13, 2016 at 11:26 AM, updated January 13, 2016 at 11:42 AM

The Goodwill Industries of Greater Detroit will open a new upscale thrift shop in Pittsfield Township. PITTSFIELD TOWNSHIP

New 14,000-square-foot 'upscale' The 14,000-square-foot store, at 3782 Carpenter Rd thrift store to open this week [http://www.mlive.com/business/ arbor/index.ssf/2016/01/new_140 square- foot_uspscale.html#incart_story_p

Busy Ann Arbor-Saline shopping plaza will be reconfigured [http://www.mlive.com/news/ann arbor/index.ssf/2016/01/plans_m

Officials reject sushi restaurant's liquor license request [http://www.mlive.com/business/ arbor/index.ssf/2015/12/pittsfield

Man arrested in heroin death of pregnant girlfriend [http://www.mlive.com/news/ann arbor/index.ssf/2015/12/man_arre

Beer garden part of $2 million in upgrades at Ann Arbor-area driving range [http://www.mlive.com/business/ arbor/index.ssf/2015/11/pittsfield_

All Stories [http://topics.mlive.com/tag/pittsfie township/posts.html]

[https://www.google.com/maps/place/3800+Carpenter+Rd,+Ypsilanti,+MI+48197/data=!4m2!3m1! 1s0x883caf4c4752e5dd:0x27acc05f2faaa90c?sa=X&ved=0ahUKEwj20riL2pXKAhVH1mMKHbhfC1AQ8gEIHDAA] ., will include hardwood floors, carpeting, high-end lighting, plasma televisions, and other features that Goodwill says sets it apart from other thrift shops.

"We want to make sure people feel comfortable and we cater to everyone, from people who need to shop there ... to people who want to shop there who are on more of a treasure hunt. We want people from all demographics and income levels to find things that are one-of-a-kind," says Jeff Ukrainec, Goodwill's vice-president of donated goods operations.

"The value will always be there, but we designed a better shopping experience, and customers and donors will be pleasantly surprised about the new décor."

Ukrainec says that broadens the store's customer base.

"People do have the at perception of thrift stores image as a dark, dirty place, lower class ... and if you don't have a shopping

43 http://www.mlive.com/business/ann-arbor/index.ssf/2016/01/new_14000-square-foot_usps... 1/13/2016 New 14,000-square-foot 'upscale' thrift store to open this week | MLive.com Page 2 of 2

environment that's welcoming, you lose a potential customer, and turn away a demographic," he said.

The store is expecting to receive donations from those in a seven mile radius, but Goodwill customers drive as much as 45 minutes to shop at the stores, Ukrainec says.

He adds that the Pittsfield location will offer "everything you will find in a house." Around 70 percent of its inventory is clothing and accessories, but it will also stock housewares, furniture, sporting goods and more.

Goodwill receives around 90 percent of its merchandise through donations via community donation drives and home pick up. The building will also include a sheltered drive-thru donation area.

Goodwill has operated for 92 years and offers a range of social services. In 2000 the company got out of the retail business and and focused its revenue generation on its automotive division. But the manufacturing industry declined, so Goodwill re-entered the donated goods market in 2010 to generate more revenue for the mission.

The store, which is Goodwill's sixth in metro Detroit, will celebrate its grand opening on Jan. 16.

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44 http://www.mlive.com/business/ann-arbor/index.ssf/2016/01/new_14000-square-foot_usps... 1/13/2016 Firefighters using new tape to mark disabled vehicles | MLive.com Page 1 of 2

Michigan

Firefighters using new tape to mark disabled vehicles

[http://connect.mlive.com/staff/dmoran6/index.html] By Darcie Moran | [email protected] [http://connect.mlive.com/staff/dmoran6/posts.html] Follow on Twitter [https://twitter.com/dgmoran0613] on January 10, 2016 at 1:45 PM

First responders typically keep others safe during major snowstorms [http://www.mlive.com/news/ann- arbor/index.ssf/2016/01/crashes_reported_as_snow_falls_1.html] , but county residents might be able to return the favor.

Fire stations across the county changed their method of marking cars on the side of the road that have been reported to dispatchers and checked, said Pittsfield Township Fire Chief Sean Gleason.

Gleason said the Washtenaw County Mutual Aid Association, which he is a member of, voted last month to change the tape they use to mark vehicles they have attended.

While fire departments previously used yellow caution tape to mark vehicles, they will now use red-and-white striped tape.

Some departments have purchased the tape on their own while others received donations from groups such as Paul Davis Restoration.

"We used to do it with yellow caution tape but it's so commonplace -- it's everywhere," Gleason said, noting construction companies, businesses and individuals use the yellow tape. "This almost looks something like a candy cane."

Gleason said he hopes the new tape will stand out to motorists who want to report a crash or vehicle off the road.

While passersby are encouraged to call 911 for safety concerns, Gleason said if motorists see the tape, there is no need to call.

"A few weeks ago we were dispatched to the same vehicle four different times," Gleason said. "If we can cut down or eliminate the number of responses to vehicles that have been checked, it would increase our safety a lot."

Gleason estimated there have been four incidents in the last 10 years in which fire trucks were hit while responding to a call.

He said firefighters and fire chiefs across the county have also reported concerns and even close calls with being hit.

Now, fire departments will wrap the new tape either on an antenna or from one side mirror across the windshield to the other side mirror. The way the car is marked with the tape may change depending on the amount of damage to the vehicle.

If residents pay attention to the tape, Gleason said firefighters, local police officers, state troopers and other first responders may be kept from responding to unneeded and perhaps dangerous calls.

"It's inherently dangerous, the job we do," Gleason said. "Anything we can do to make it a little bit safer is worth doing."

Darcie Moran covers cops and courts for MLive and The Ann Arbor News. Email her at [email protected] or follow her on Twitter @darciegmoran [https://twitter.com/darciegmoran] .

45 http://www.mlive.com/news/ann-arbor/index.ssf/2016/01/firefighters_using_new_tape_to.... 1/11/2016 Naloxone saved at least nine in Washtenaw County from fatal overdoses in 2015

Pittsfield Township firefighter Russ Girbach retrieves a Naloxone kit used for heroin overdoses at the Pittsfield fire stationThursday, October 22, 2015 in Ann Arbor, Michigan. Dominic Valente | The Ann Arbor News Dominic Valente | The Ann Arbor News

By Darcie Moran | [email protected] on January 09, 2016 at 5:42 AM

Sheriff's deputies and firefighters equipped with the life-saving drug naloxone rescued at least nine people in Washtenaw County from suspected opioid overdoses in 2015.

The saves came as the result of new programs and laws aimed at equipping first responders with naloxone amid rising national concerns about opioid addiction and deaths.

Although the number of deaths for the full year is not yet available, Washtenaw County had 41 opioid overdose deaths between January and September 2015, according to the Washtenaw County Opioid Project. The county saw 65 opioid deaths in 2014.

46 Naloxone, the generic version of the brand drug Narcan, blocks opiate receptors in the brain.

It effectively reverses the effects of an overdose, including respiratory depression, so patients have a chance to receive further medical attention and survive the overdose.

"Narcan blocks the receptors that the opioid was hooking onto -- that's giving people the high," said Joyce Williams of Huron Valley Ambulance. "It immediately takes away their high."

The Washtenaw County Sheriff's Office successfully administered naloxone to eight patients since deputies began carrying the opioid antagonist in August, according to the Washtenaw County Sheriff's Office.

The patients were believed to be suffering from opiod overdoses, although toxicology tests would be required to confirm that heroin or another drug was the cause of the medical emergency.

One incident occurred in Scio Township, three in Superior Township and four in Ypsilanti Township. September and October were the only months in which two or more naloxone saves occurred.

Most patients saved were inside a residence, with at least two exceptions.

A person was found unconscious on Sept. 18 at the Shamrock gas station at 215 Ecorse Road in Ypsilanti Township, Jackson said.

In another incident, a patient was found unconscious on Oct. 4 outside of the apartments in the 1000 block of Ridge Road in Superior Township.

In addition, firefighters in Livingston and Washtenaw counties used the drug two or three times between mid-October and mid-December, said Dr. Robert Domeier, EMS Medical Director for the Washtenaw/Livingston Medical Control Authority.

One of the firefighter-administered doses occurred in Ypsilanti, the city fire department confirmed.

47 Early after the law went into effect, crews were called to the Frog Island parking lot for an unresponsive middle-aged woman breathing abnormally, Ypsilanti Fire Chief Max Anthouard said.

Firefighters administered one dose nasally and used a manual resuscitator to aid the woman's breathing, he said. Huron Valley Ambulance then arrived and administered a second dose using an IV. The woman regained consciousness shortly after.

"It is hard to measure if the first dose made a huge difference but it seems like it improved the patient respiration just enough and may have alleviate(d) brain damage," Anthouard said.

Licensed rigs at all county fire departments now carry naloxone after a law went into effect mid-October requiring life-support vehicles to be equipped and emergency personnel to be trained to use the drug.

Huron Valley Ambulance has been equipped with the drug since 1982.

Because the drug has little to no effect on someone not experiencing an overdose, Williams said paramedics will err on the side of caution and administer the drug if they have an unconscious patient with no history.

As such, they administered the drug 328 times in 2015, through mid-December, she said.

The drug was administered 358 times during all of 2014, she said.

Elsewhere in the county, the drug has not been used by equipped first responders, and other departments are considering getting on board.

The Saline Police Department reported no uses of the drug as of Dec. 29, 2015. The University of Michigan Division of Public Safety and Security also reported no uses.

"Three police officers have been certified and additional DPSS officers will be trained in the next two months," department spokeswoman Diane Brown said.

48 The Ann Arbor Police Department plans to have the first few staff members trained to administer naloxone at the end of the month, Deputy Chief Greg Bazick said in an email. They will, in turn, train the rest of the staff.

The department received the first batch of doses in early December and eventually plans to equip each uniformed patrol vehicle with a kit.

Milan Police Chief Donald Tillery said he, the city manager and the mayor have made the issue a focus since he joined the department about two months ago.

They have decided to equip officers with naloxone and are hoping to train the officers and purchase the drug in the next two months, he said.

Police departments for Northfield Township, Eastern Michigan University, Chelsea and Pittsfield Township have not yet pursued naloxone programs, but are evaluating the issue.

Pittsfield Township Director of Public Safety Matt Harshberger said his department hopes to make a decision in the next month and a half, if not earlier.

"Although we are leaning toward issuing naloxone to police, we are still in the process of evaluating and hope to have a final decision soon," he said.

So far, Ypsilanti has opted to put naloxone in the hands of firefighters, but not police.

Anthouard previously cited equal police and fire response times in the decision, noting it would be redundant and costly to equip police officers as well.

http://www.mlive.com/news/ann-arbor/index.ssf/2016/01/police_see_success_with_naloxo.html

49 Up to 400 gallons of oil spilled on I-94 in tanker crash | MLive.com Page 1 of 1

Michigan

Up to 400 gallons of oil spilled on I-94 in tanker crash

[http://connect.mlive.com/staff/lknake/index.html] By Lindsay Knake | [email protected] [http://connect.mlive.com/staff/lknake/posts.html] Email the author | Follow on Twitter [https://twitter.com/ReporterLKnake] on January 08, 2016 at 2:21 PM, updated January 08, 2016 at 2:46 PM

Bystanders pulled an oil tanker driver out of the cab after the truck crashed and leaked up to 400 gallons of oil Friday morning near Ann Arbor.

A tanker hauling 3,200 gallons of unused motor oil rolled over [http://www.mlive.com/news/ann- arbor/index.ssf/2016/01/tanker_leaks_100_gallons_of_oi.html] at 9:29 a.m. Jan. 8 on the ramp from northbound US-23 to eastbound I-94 near Carpenter Road in Pittsfield Township.

The driver was in critical condition, and was transported to the hospital by Huron Valley Ambulance, said Pittsfield Township Fire Chief Sean Gleason.

The rollover caused the top cargo hatches of the aluminium tank to release and leak oil. Pittsfield Township firefighters capped the cargo hatches to slow the leak, and Sakstrups and Brewers Towing Services pulled the truck upright to stop the spill completely.

The crash shut down the ramp from US-23 to I-94 for about four hours as cleanup crews; it was back open as of 1:30 p.m.

The Michigan Department of Transportation, Washtenaw County Drain Commission and an environmental cleanup company remain at the scene to remove the oil from the road, drain and ditch.

Lindsay Knake is the K-12 education reporter for The Ann Arbor News. Follow her on twitter [https://twitter.com/ReporterLKnake] or contact her at 989-372-2498 or [email protected].

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50 http://www.mlive.com/news/ann-arbor/index.ssf/2016/01/300_gallons_of_oil_spilled_on.h... 1/11/2016 01/14/2016 03:38 PM CHECK REGISTER FOR PITTSFIELD TOWNSHIP Page: 1/3 User: franklinj CHECK NUMBERS 19594 - 19720 DB: Pittsfield Twp Check Date Check Vendor Name Description Amount Bank AP ACCOUNTS PAYABLE

01/08/2016 19594 13TH CIRCUIT COURT BOND REFUND 3,181.00 01/08/2016 19595 ANN ARBOR TRANSPORTATION AUTH. POSA COSTS SEPT 40,845.95 01/08/2016 19596 AT&T PHONE SERVICE 89.83 01/08/2016 19597 BECKETT & RAEDER PROFESSIONAL SERVICES 4,955.00 01/08/2016 19598 BONNY WEBBER TRIP CANCELLATION 68.00 01/08/2016 19599 BRIARWOOD FORD VEHICLE MAINTENANCE 47.71 01/08/2016 19600 CDW GOVERNMENT, INC. COMPUTER SUPPLIES 1,163.26 01/08/2016 19601 MICHAEL CHEVRETTE OPTICAL REIMBURSEMENT 166.46 01/08/2016 19602 CITY OF ANN ARBOR SEWER PURCHASES 111,272.01 01/08/2016 19603 COMCAST INTERNET SERVICE 205.25 01/08/2016 19604 CORRIGAN MOVING SYSTEMS ELECTIONS 160.00 01/08/2016 19605 DELL MARKETING LP COMPUTER SUPPLIES 54.72 01/08/2016 19606 DTE ENERGY STREET LIGHTING 28,928.47 01/08/2016 19607 DTE ENERGY 4305 ELLSWORTH RD 751.76 01/08/2016 19608 EXPRESSIGN DESIGN SIGNS 408.00 01/08/2016 19609 FIFER INVESTIGATIONS, LLC EMPLOYMENT SERVICES 40.00 01/08/2016 19610 FRONTIER PHONE SERVICE 89.99 01/08/2016 19611 GETAWAY TOURS & CHARTERS, INC SENIOR PROGRAMS 548.00 01/08/2016 19612 MANDY GREWAL TRAVEL REIMBURSEMENT 167.96 01/08/2016 19613 IAFF - LOCAL 3008 UNION DUES 625.00 01/08/2016 19614 SCOTT KOEPPE OPTICAL REIMBURSEMENT 300.00 01/08/2016 19615 ADAM KURTINAITIS INSPECTIONS 1,020.00 01/08/2016 19616 LOWE'S COMPANIES INC DEPT PURCHASES 811.82 01/08/2016 19617 MADISON ELECTRIC COMPANY BUILDING SUPPLIES 155.97 01/08/2016 19618 MARIANNE SHIFF CLASS CANCELLATION 20.00 01/08/2016 19619 MIDWEST GRAPHICS & AWARDS, INC UNIFORMS 21.50 01/08/2016 19620 MRPA TRAINING - MCINTIRE, LUND 235.00 01/08/2016 19621 NORTHERN LAKE SERVICE INC WATER TESTING 728.00 01/08/2016 19622 PAYCHEX PAYROLL SERVICES 724.18 01/08/2016 19623 PK CONTRACTING UTIL REPAIRS 1,000.00 01/08/2016 19624 POPULIST CLEANING CO. CLEANING SERVICES 1,675.00 01/08/2016 19625 RAUHORN ELECTRIC AOL PEDESTRIAN CROSSING 56,922.16 01/08/2016 19626 ROSE PEST SOLUTIONS BUILDING MAINTENANCE 72.00 01/08/2016 19627 SALINE FLOWERLAND PROGRAM SUPPLIES 25.90 01/08/2016 19628 TIFFANY SMALL OPTICAL REIMBURSEMENT 900.00 01/08/2016 19629 STADIUM HARDWARE BUILDING SUPPLIES 19.98 01/08/2016 19630 STANTEC CONSULTING MICHIGAN ENGINEERING SERVICES 21,082.11 01/08/2016 19631 THE CUTLER - DICKERSON COMPANY UNIFORMS 98.97 01/08/2016 19632 U.S. POSTMASTER BUSINESS REPLY MAIL 1,000.00 01/08/2016 19633 USA BLUEBOOK UTIL SUPPLIES 438.23 01/08/2016 19634 WEX BANK FUEL PURCHASES 8,490.30 01/08/2016 19635 WOLVERINE RENTAL EQUIPMENT MAINTENANCE 597.00 01/08/2016 19636 ZIPPY AUTO WASH LLC VEHICLE MAINTENANCE 652.50 01/15/2016 19637 ABBEY DOOR BUILDING MAINTENANCE 2,300.00 01/15/2016 19638 ABSOLUTE TITLE UTILITY CONNECTION REFUND 7,830.67 01/15/2016 19639 ACCIDENT FUND INSURANCE 15,822.20 01/15/2016 19640 ACD.NET, INC. PHONE SERVICE 418.85 01/15/2016 19641 ACTION RENTAL CENTER EQUIPMENT SUPPLIES 71.95 01/15/2016 19642 AMERICAN AQUA, LLC. JAN EQUIP RENTAL 156.00 01/15/2016 19643 AMWAY GRAND PLAZA HOTEL LODGING - SCHICK 1,157.70 01/15/2016 19644 ANLAAN CORPORATION WOOLLEY PARK 82,950.00 01/15/2016 19645 APOLLO FIRE APPARATUS REPAIR VEHICLE MAINTENANCE 4,550.00 01/15/2016 19646 ARBOR SPRINGS WATER COMPANY BUILDING SUPPLIES 28.50 01/15/2016 19647 ARIES UNIFORM EXPENSE 242.00 01/15/2016 19648 ARROW UNIFORM UNIFORM EXPENSE 201.36 01/15/2016 19649 AT&T PHONE SERVICE 91.76 01/15/2016 19650 AT&T U-VERSE INTERNET SERVICE 145.0051 01/14/2016 03:38 PM CHECK REGISTER FOR PITTSFIELD TOWNSHIP Page: 2/3 User: franklinj CHECK NUMBERS 19594 - 19720 DB: Pittsfield Twp Check Date Check Vendor Name Description Amount 01/15/2016 19651 BANK OF ANN ARBOR-VISA PURCHASES - PARK & REC 7,032.43 01/15/2016 19652 BATTERIES PLUS EQUIPMENT SUPPLIES 49.99 01/15/2016 19653 BELDEN PAVING COMPANY, INC. UTIL REPAIRS 3,000.00 01/15/2016 19654 BELLE TIRE VEHICLE MAINTENANCE 328.10 01/15/2016 19655 BILL CRISPIN CHEVROLET, INC VEHICLE MAINTENANCE 79.90 01/15/2016 19656 BOONE & DARR BUILDING SUPPLIES 437.34 01/15/2016 19657 BRIARWOOD FORD VEHICHLE MAINTENANCE 4,414.28 01/15/2016 19658 CAPPY HEATING & A/C PERMIT REFUND 111.00 01/15/2016 19659 AJA CHUNG OPTICAL REIMBURSEMENT 300.00 01/15/2016 19660 STEPHANIE COLE OPTICAL REIMBURSEMENT 253.75 01/15/2016 19661 COMCAST INTERNET SERVICE 36.94 01/15/2016 19662 COMLINK FIBER OPTIC 1,920.00 01/15/2016 19663 CAPITAL ONE COMMERCIAL DEPT PURCHASES 18.99 01/15/2016 19664 CRUISERS VEHICLE MAINTENANCE 605.00 01/15/2016 19665 LEONARD CZINSKI 12/01 - 31/15 900.00 01/15/2016 19666 DECKER AGENCY INSURANCE 172,298.00 01/15/2016 19667 PATRICIA DENIG OPTICAL REIMBURSEMENT 573.95 01/15/2016 19668 JOHN DOUGLASS 12/11 - 23/15 1,890.00 01/15/2016 19669 DTE ENERGY 6227 MICHIGAN AVE 7,971.47 01/15/2016 19670 DTE GAS SERVICES COMPANY UTILITIES 570.74 01/15/2016 19671 DUCKBILL INC UNIFORM EXPENSE 3,872.00 01/15/2016 19672 EASTERN MICHIGAN UNIVERSITY TRAINING - HOHNER 3,000.00 01/15/2016 19673 FEDEX SHIPPING 45.67 01/15/2016 19674 FLORENCE LATOCKI SENIOR TRIP REFUND 70.00 01/15/2016 19675 FRONTIER PHONE SERVICE 654.95 01/15/2016 19676 GCSI PROFESSIONAL SERVICES 3,000.00 01/15/2016 19677 GRAINGER BUILDING SUPPLIES 751.15 01/15/2016 19678 PATRICK GRAY OPTICAL REIMBURSEMENT 600.00 01/15/2016 19679 HAWKER & SON COLLISON VEHICLE MAINTENANCE 2,601.88 01/15/2016 19680 HME INCORPORATED VEHICLE MAINTENANCE 56.84 01/15/2016 19681 MATTHEW HORNBECK OPTICAL REIMBURSEMENT 300.00 01/15/2016 19682 IRON MOUNTAIN DOCUMENT RENTENTION 181.35 01/15/2016 19683 JANA ANDRINGA RECREATION FEE REFUND 50.00 01/15/2016 19684 SUSAN KELLERMIER GAS PURCHASE 21.71 01/15/2016 19685 KELLOGG HOTEL & CONFERENCE LODGING - MOFFETT 203.30 01/15/2016 19686 MATTHEW KESSLER OPTICAL REIMBURSEMENT 300.00 01/15/2016 19687 BELINDA KINGSLEY OPTICAL REIMBURSEMENT 300.00 01/15/2016 19688 LEGAL SHIELD PAYROLL DEDUCTION 84.75 01/15/2016 19689 MANATEE GRAPHIC DESIGN BROCHURE REDESIGN 1,950.00 01/15/2016 19690 MLIVE MEDIA GROUP ADS 46.09 01/15/2016 19691 MOORE MEDICAL, LLC DPS SUPPLIES 330.30 01/15/2016 19692 MWEA CONFERENCE 800.00 01/15/2016 19693 NATURES GARDEN CENTER BUILDING MAINTENANCE 4,100.00 01/15/2016 19694 NORTH EASTERN UNIFORMS & UNIFORM EXPENSE 1,548.46 01/15/2016 19695 O'REILLY AUTO PARTS VEHICLE MAINTENANCE 7.19 01/15/2016 19696 OCCUPATIONAL HEALTH CENTERS EMPLOYMENT EXPENSE 121.50 01/15/2016 19697 PITTSFIELD W&S UTILITIES DEPT. 4467 CONCOURSE R 204.86 01/15/2016 19698 POLICE LEGAL SCIENCES TRAINING 840.00 01/15/2016 19699 POPULIST CLEANING CO. CLEANING SERVICES 3,164.00 01/15/2016 19700 PETER J POWER INSPECTIONS 180.00 01/15/2016 19701 PRINTING SYSTEMS, INC. ELECTION SUPPLIES 395.85 01/15/2016 19702 PRIORITY ONE EMERGENCY UNIFORM EXPENSE 558.93 01/15/2016 19703 PURCHASE POWER POSTAGE 2,500.00 01/15/2016 19704 REPUBLIC SERVICES INC #241 TWP WIDE RUBBISH COLLECTION 119,050.20 01/15/2016 19705 ROBERTSON MORRISON BUILDING MAINTENANCE 4,416.07 01/15/2016 19706 SAADIA R. MIAN REFUND INSPECTION FEE 35.00 01/15/2016 19707 STANDARD PRINTING OFFICE SUPPLIES 95.00 01/15/2016 19708 STAPLES BUSINESS ADVANTAGE OFFICE SUPPLIES 2,866.74 01/15/2016 19709 STATE OF MICHIGAN DELQ PERS PROP IFT 1,611.30 01/15/2016 19710 TOWNSEND, BRIAN UB REFUND 5803 GLEN CREEK CT 43.0452 01/14/2016 03:38 PM CHECK REGISTER FOR PITTSFIELD TOWNSHIP Page: 3/3 User: franklinj CHECK NUMBERS 19594 - 19720 DB: Pittsfield Twp Check Date Check Vendor Name Description Amount 01/15/2016 19711 U.S. POSTMASTER POSTAGE 800.00 01/15/2016 19712 ULLIANCE, INC 1ST QTR EAP 1,366.80 01/15/2016 19713 WASHTENAW COUNTY ROAD ROAD IMPROVEMENTS 50,129.54 01/15/2016 19714 WASHTENAW COUNTY TREASURER TRAILER PARK FEES 1,592.50 01/15/2016 19715 WASHTENAW URGENT CARE EMPLOYMENT SERVICES 209.00 01/15/2016 19716 WOLVERINE FREIGHTLINER- VEHICLE MAINTENANCE 313.82 01/15/2016 19717 WOLVERINE POWER SYSTEMS STATION MAINTENANCE 436.58 01/15/2016 19718 XEROX CORPORATION EQUIPMENT MAINTENANCE 1,621.88 01/15/2016 19719 YPSILANTI COMMUNITY UTILITIES WATER & SEWER PURCHASES 479,980.97 01/15/2016 19720 JOSEPH YURKUNAS OPTICAL REIMBURSEMENT 300.00 AP TOTALS:

Total of 127 Disbursements: 1,307,226.08

53 01/20/2016 10:50 AM CHECK REGISTER FOR PITTSFIELD TOWNSHIP Page: 1/1 User: franklinj CHECK NUMBERS 21658 - 21698 DB: Pittsfield Twp Check Date Check Vendor Name Description Amount Bank 19 Tax Savings

01/04/2016 21658 ANN ARBOR PUBLIC SCHOOLS 2015 TAX ROLL 360,436.67 01/04/2016 21659 AUSTERMILLER GEOFFREY 2015 DBOR 2,743.37 01/04/2016 21660 GREAT AMERICA FINANCIAL SERVICES CO 2015 DBOR 93.25 01/04/2016 21661 GREAT AMERICA FINANCIAL SERVICES CO 2015 DBOR 179.39 01/04/2016 21662 HAYNES MARTIN S TRUST 2015 DBOR 2,607.13 01/04/2016 21663 HONIGAN MILLER SCHWARTZ & COHN MTT REFUND 5,029.03 01/04/2016 21664 JOLTA CORNELL & MINA 2015 DBOR 339.12 01/04/2016 21665 KAMISETTY LOURDU & MADHU VULLI 2015 DBOR 997.48 01/04/2016 21666 MILAN AREA SCHOOLS 2015 TAX ROLL 21,349.71 01/04/2016 21667 PEREZ CARLOS H & WANDA G 2015 DBOR 694.46 01/04/2016 21668 QUASEM ISLAM & NADDA 2015 DBOR 974.09 01/04/2016 21669 RIGGS MICHELLE 2015 DBOR 122.46 01/04/2016 21670 SALINE AREA SCHOOLS 2015 TAX ROLL 8,483.69 01/04/2016 21671 SALINE DISTRICT LIBRARY 2015 TAX ROLL 52,631.37 01/04/2016 21672 SPRINT SPECTRUM LP 2015 DBOR 1,478.71 01/04/2016 21673 STOUT DONALD R 2015 DBOR 5,068.48 01/04/2016 21674 WALL ERIK & YORK REBECCA 2015 DBOR 2,328.86 01/04/2016 21675 WASHTENAW COMMUNITY COLLEGE 2015 TAX ROLL 2,151.98 01/04/2016 21676 WASHTENAW COUNTY TREASURER 2015 TAX ROLL #12 2,768.63 01/04/2016 21677 WASHTENAW COUNTY TREASURER 2015 TAX ROLL 200,169.09 01/04/2016 21678 WASHTENAW INTERMEDIATE SCHOOL 2015 TAX ROLL 2,473.78 01/04/2016 21679 WOODRUM CHARLES W JR & LOU ANN 2015 DBOR 2,091.45 01/04/2016 21680 WRIGHT BOBBY L 2015 DBOR 1,911.49 01/04/2016 21681 YENOR MARGARET & DOUGLAS 2015 DBOR 648.71 01/15/2016 21682 ABSOLUTE TITLE TAX REFUND 4,718.64 01/15/2016 21683 ANN ARBOR DISTRICT LIBRARY TAX ROLL (INC SUMMER INT) 704.95 01/15/2016 21684 ANN ARBOR PUBLIC SCHOOLS TAX ROLL (INC SUMMER INT) 1,953,831.09 01/15/2016 21685 CREDIT UNION FAMILY SVC CENTERS TAX REFUND 339.45 01/15/2016 21686 KASHAM JAMIL M & FATHEIH & AYSHA J TAX REFUND 44.64 01/15/2016 21687 LERETA ATTN: CENTRAL REFUNDS TAX REFUND 2,233.58 01/15/2016 21688 MILAN AREA SCHOOLS TAX ROLL (INC SUMMER INT) 82,384.56 01/15/2016 21689 OLD NATIONAL BANK TAX REFUND 157.78 01/15/2016 21690 OLD NATIONAL BANK TAX OVERPAYMENTS 3,158.13 01/15/2016 21691 REFUND DEPARTMENT TAX OVERPAYMENTS 16,190.59 01/15/2016 21692 SALINE AREA SCHOOLS TAX ROLL (INC SUMMER INT) 11,789.60 01/15/2016 21693 SALINE DISTRICT LIBRARY TAX ROLL 209,666.47 01/15/2016 21694 WASHTENAW COMMUNITY COLLEGE 2015 TAX ROLL (INC SUMMER INT) 7,882.78 01/15/2016 21695 WASHTENAW COUNTY TREASURER 2015 TAX ROLL #13 13,419.08 01/15/2016 21696 WASHTENAW COUNTY TREASURER 2015 TAX ROLL (INC SUMMER INT) 973,920.62 01/15/2016 21697 WASHTENAW INTERMEDIATE SCHOOL TAX ROLL (INC SUMMER INT) 9,061.27 01/15/2016 21698 WELLS FARGO REAL ESTATE TAX SERVICE TAX OVERPAYMENTS 3,052.38 19 TOTALS:

Total of 41 Disbursements: 3,970,328.01

54 Pittsfield Charter Township Patricia Denig Department of Human Resources Director of Human Resources [email protected] 6201 West Michigan Avenue, Ann Arbor, MI 48108 Phone: (734) 822-3135  Fax: (734) 822-6916 Pam Hayes Website: www.pittsfield-mi.gov HR Generalist [email protected] Mandy Grewal, Supervisor

TO: Board of Trustees FROM: Department of Human Resources RE: Personnel Report DATE: January 27, 2016

In compliance with resolution #09-04, which requires notification of personnel actions taken by township administration to the Board of Trustees, below are the actions taken:

Division: Supervisor’s Office Direct Supervision: Director of Building Action: Retirement, Effective January 15, 2016 Position: Building Inspector Name: John Shores Reason: Retirement

55 56 57 58 59 60 61 Pittsfield Charter Township Department of Public Safety Matthew E. Harshberger Director of Public Safety 6227 West Michigan Avenue, Ann Arbor, MI 48108 [email protected]  (734) 822-4921 Phone: (734) 822-4911 Fax: (734) 944-0744 Website: www.pittsfield-mi.gov

Mandy Grewal, Supervisor

Monthly Activity Report

Statistics for the current period are from December 1, 2015 through December 31, 2015. During that period, the Department of Public Safety saw the following activity:

Calls for Service – Fire Calls for Service – Police Arrests December – 221 December - 1306 December - 88 November - 211 November - 1339 November - 114 October - 232 October - 1305 October - 97 September - 227 September - 1335 September - 133

Citations Issued Group A Crimes December - 141 December -129 November - 196 November - 140 October - 225 October - 118 September - 268 September - 115

Review of Notable Group A Crime Activities, December 1, 2015 – December 31, 2015

 Zero Homicides occurred this December, as well as, last December. There has been one homicide this year to date (YTD) and none for last year.

 Two (2) Criminal Sexual Conduct (CSC) offenses occurred this December compared to three (3) last December. YTD, CSC showed a decrease of 16.1% compared to the same period last year (26 this year compared to 31 last year).

 Three Robberies occurred this December compared to one (1) last December showing an increase of 200%. YTD, robberies showed an increase of 60%, (16 this year compared to 10 last year).

 Aggravated Assault showed an increase of 500% this December (5) compared to last December (0). YTD, aggravated assault showed an increase of 41.2%. (48 this year compared to 34 last year).

Gordon Schick Sean Gleason Deputy Chief of Police Fire Chief (734) 822-4923 (734) 822-4926 [email protected] [email protected] 62

 Burglary – Residential showed a decrease of 50% this December (1) compared to last December (2). YTD, residential burglaries showed an increase of 22.6% this year from last year (38 this year compared to 31 last year).

 Three (3) Burglaries – All Other occurred this December, as well as, last December. YTD, Burglary – All Other decreased 9.4% this year from last year (29 this year compared to 32 last year).

 Larceny showed a decrease of 52.6% this December (9) compared to last December (19). YTD, larceny increased 5.5% this year from last year (153 this year compared to 145 last year).

 Larceny from Vehicles were the same this December (15) as compared to last December. YTD, larceny from vehicles decreased 9.6% this year from last year (132 this year compared to 146 last year).

 Motor Vehicle Theft (MVT) decreased 66.7% this December (1) compared to last December (3). YTD, MVT decreased 36% this year from last year (32 this year compared to 50 last year).

 Malicious Damage of Property (MDOP) showed a decrease of 14.3% this December (12) compared to last December (14). YTD, MDOP showed a decrease of 6.8% this year from last year (110 this year compared to 118 last year).

 Drug/Narcotic violations increased 41.7% this December (17) compared to last December (12). YTD, narcotic violations decreased 9.7% this year from last year (269 this year compared to 298 last year).

Group A crimes: Arson, Homicide offenses, Kidnapping, Forcible Sex offenses, Non-forcible Sex offenses, Robbery, Assault, Burglary/Home Invasion, Larceny, Bribery, Counterfeiting/Forgery, Damage/Destruction/Vandalism of Property, Drug/Narcotic offenses, Embezzlement, Extortion/Blackmail, Fraud offenses, Gambling offenses, Motor Vehicle Theft, Pornography/Obscene Material, Prostitution, Stolen Property offenses, Weapon Law offenses.

PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES #16-06 RESOLUTION REGARDING POVERTY EXEMPTION GUIDELINES

Present: Absent:

The following preamble and resolution were offered by ______and supported by ______.

WHEREAS, persons who, in the judgment of the supervisor and Board of Review, by reason of poverty, are unable to contribute to the public charge are eligible for exemption in whole or part from taxation under Public Act 390, 1994 (MCL 211.7u); and

WHEREAS, pursuant to MCL 211.7u(2)(e), the adoption of guidelines to establish poverty exemptions is within the purview of the township board; and

WHEREAS, the Township Board does adopt the 2016 Poverty Exemption Policy and Guidelines, as presented by the Township Assessor, and attached to this resolution.

NOW THEREFORE BE IT RESOLVED THAT the Pittsfield Charter Township Board of Trustees adopts the following poverty thresholds as of Dec. 31, 2015, for the poverty exemption guidelines for 2016 assessments as per the guidelines afore mentioned. The income levels shall not be set lower than the annual federal poverty standards.

Number of Annual Pittsfield Township Annual Federal persons residing Income Guidelines Poverty Standards in homestead. 1 person 18,770 11,770 2 persons 25,360 15,930 3 persons 31,900 20,090 4 persons 38,560 24,250 5 persons 45,150 28,410 6 persons 51,750 32,570 7 persons 56,540 36,730 8 persons 58,930 40,890 Each additional 6,000 4,160 person over 8, add

ALSO LET IT BE RESOLVED to be eligible for the exemption, persons must meet the asset guidelines, whereas total household non-liquid assets other than the principal

64 residence cannot exceed a cash value of $25,000, savings and other liquid assets are limited to $1,000.

BE IT FURTHER RESOLVED THAT the Board of Review shall follow the above stated 2016 Poverty Exemption Policy and Guidelines in granting or denying an exemption, unless the Board of Review determines there are substantial and compelling reasons why there should be a deviation from the Township policies and these are communicated in writing to the claimant.

ROLL CALL VOTE: AYES: NAYS: ABSENT: ABSTAIN:

RESOLUTION DECLARED ______.

______Mandy Grewal, Supervisor Pittsfield Charter Township

DATED: January __, 2016

CERTIFICATE

I, Alan Israel hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of Pittsfield Charter Township, County of Washtenaw, State of Michigan, at a Regular Meeting held on, January 27, 2016, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

______Alan Israel, Clerk Pittsfield Charter Township

DATED: January __, 2016

66 PITTSFIELD CHARTER TOWNSHIP 2016 POVERTY EXEMPTION POLICY AND GUIDELINES

POVERTY EXEMPTION, as defined by the Michigan Compiled Laws, is as follows:

Section 211.7u: (1) The homestead of persons who, in the judgment of the supervisor and board of review, by reason of poverty, are unable to contribute toward the public charge is eligible for exemption in whole or in part from taxation under this act. This section does not apply to the property of a corporation.

Please be aware that as an applicant for Poverty Exemption you must also comply with the following section of the Michigan Compiled Laws:

Section 211.118: Perjury: Any person, who, under any of the proceedings required or permitted by this act shall willfully swear falsely, will be found guilty of perjury and subject to its penalties.

Section 211.119: Willful Neglect: Penalty-...a person who willfully neglects or refuses to perform a duty imposed upon that person by this act, when no other provision is made in this act, is guilty of a misdemeanor, punishable by imprisonment for not more than 6 months, or a fine of not more than $300 dollars, and is liable to a person injured to the full extent of the injury sustained.

The members of the Board of Review analyze all properly submitted applications for Poverty Exemptions, according to amended P.A. 390 of 1994, section 211.7u of the Michigan Compiled Laws (MCL). Each taxpayer will be treated the same, and the items to be considered and the manner in which they will be analyzed are listed under the following guidelines.

STATE LAW GUIDELINES:

1.) The application for the exemption, in whole or in part, must be completed in its entirety on an annual basis.

2.) The property must be owned and occupied by the applicant. A principal residence exemption must be on file confirming the property is their principal residence.

3.) Per MCL 211.7u(2b) provide current Income Tax Returns, both Federal and State, including Homestead Property Tax Credit claims (MI-1040CR 1, 2, 3, or 4) for ALL PERSONS residing in the homestead. Documentation for all income sources including but not limited to credits, claims, Social Security income, child support, alimony income, bridge cards, and all other income sources must be provided at time of application. If applicant(s) is not required to file a Federal or State Income Tax return, they must complete and file an Income Tax Exemption Affidavit (PA 135 of 2012).

4.) Applicant must provide a copy of their driver's license or state I.D. The deed or other document proving ownership and/or residency or verification of information must also be provided.

5.) The applicant must meet federal poverty standards or the alternative guidelines as established by Pittsfield Charter Township Board of Review.

6.) The Board of Review shall follow the guidelines unless the Board determines there are substantial and compelling reasons why there should be a deviation from the guidelines. If the Board of Review deviates from this policy and guidelines for any reason, they are required by statute to communicate the substantial and compelling reasons for the deviation from the guidelines in writing to the claimant.

67 PITTSFIELD CHARTER TOWNSHIP 2016 GUIDELINES: A copy of the Registered Deed for primary residence identifying all owners of the subject property must be submitted with the application if requested. Picture ID (Drivers License; State ID) for primary applicant must be submitted.

1.) Under no circumstances will any poverty exemption be continued to the following year without a complete application submitted for that year.

2.) All owners and occupants, 18yrs of age and older, of the subject property shall complete, and supply to the Assessing Department, the poverty application form accompanied by the required copies of current Income Tax Returns both Federal and State including attachments and the MI 1040 CR showing the Homestead Property Tax Credit. Tax Returns must be signed and dated to be eligible (for calendar year 2016-submit 2015 tax returns). Proof of gross annual income from all sources must be provided. Provide a copy of current pay stubs for all persons residing in the home.

According to the U.S. Census Bureau, “income” includes: • Money, wages, and salaries before any deductions. • Net receipts from non-farm self-employment. (These are receipts from a person’s own business, professional enterprise, or partnership, after deductions for business expenses.) • Regular payments from social security, railroad retirement, unemployment, and worker’s compensation, veteran’s payments and public assistance. • Alimony, child support, and military family allotments. • Private pensions, governmental pensions, and regular insurance or annuity payments. • College or university scholarships, grants, fellowships, and assistantships. • Dividends, interest, net rental income, net royalties, periodic receipts from estates or trusts, and net gambling or lottery winnings. Additional income sources: • Gifts, loans, lump-sum inheritances, one-time insurance payments, and State and/or Federal non-cash benefit programs such as Medicare, Medicaid, food stamps, school lunches, and/or bridge card.

Asset Guidelines Used in the Determination of Poverty Exemptions for 2016

Applicants must, in accordance with PA 390 of 1994, meet the “Asset Guidelines” as adopted by the Pittsfield Charter Township Board. An asset test means the amount of cash, fixed assets or other property that could be used, or converted to cash for use in the payment of property taxes.

All asset information, as requested in the Application for the Poverty Exemption, must be provided in its entirety. The Board of Review may request additional information and verification of assets if they determine it to be necessary and may reject any application if the assets are not completely or properly identified.

Liquid assets may include, but are not limited to:

Bank accounts, stocks and bonds, IRA’s, Roth’s, other investment accounts, pensions, money received from the sale of property such as stocks, bonds, a house or car, or gifts and borrowed money, etc.

Additional total assets may include but are not limited to any of these either owned or leased:

A second home, vacant or excess land, rental property, extraordinary automobiles, recreational vehicles, including snowmobiles, boats, campers, travel trailers, motor homes, jet ski, motorcycles, off road vehicles, additional buildings other than residence, equipment, jewelry, antiques, artwork, other personal property of value, and any food or housing received in lieu of wages.

3.) All applications need to be received at the Assessing Department five full business days prior to the Board 68 of Review. All applications will be processed by the Assessing staff to determine the percentage of household income consumed by property taxes. You may be contacted by a staff member to verify information or to do an interior and exterior field inspection of your property.

4.) It is the applicant's responsibility to complete all items on the application and give thorough explanations of information that are not self explanatory. If the applicant's circumstances do not meet the guidelines, an explanation of the substantial and compelling reasons must be submitted in writing or the application will be denied. Any additional information to be presented to the Board must be in writing and attached to the application. The Board of Review has the discretion to deviate from the policy and guidelines as set forth upon a showing of substantial and compelling reasons.

5.) If your expenses (not including property taxes) exceed your income, a written explanation will be required.

6.) A written affidavit is required for all household members over the age of 18 who are not cited as contributing to the household income. Attendance in college or any other schooling above high school is not considered a compelling reason for not contributing to necessary household expenses.

7.) Primary applicant may not own any other real estate. The Board can deny an application if they determine that monies spent in the past two years for unnecessary purchases and/or unnecessary property upgrades could have been used for property taxes.

8.) Copies of the last three (3) months bank statements for all persons residing in household must be included with application. Poverty exemptions are limited by $1,000 in savings and other liquid assets and real estate holdings of the homestead (Principle Residence) only.

9.) If you have a mortgage and/or home equity loan on your property you must provide a copy of your most recent statement(s). If you are more than ninety (90) days in arrears on your payments you may not qualify for a poverty exemption. You will be contacted just prior to the Board of Review for a more recent copy of your statement(s).

10.) If the principal residence has been purchased within three (3) years of application, attach documents used to qualify for the mortgage, or if no mortgage, explain why funds were not set aside for taxes.

INCOME GUIDELINES Local governing bodies are required to adopt guidelines that set income levels for their poverty exemption guidelines and those income levels shall not be set lower than the annual federal poverty guidelines. The Pittsfield Charter Township Board established the following income guidelines in accordance with MCL 211.7u and shall be adhered to unless accompanied by special circumstances. The Board of Review may, upon their discretion, provide temporary relief or grant an annual reduction of the tax liability for a household that exceeds the federal guidelines. In general these guidelines shall assist the Board of Review in their decision making.

FEDERAL POVERTY STANDARDS PITTSFIELD TOWNSHIP GUIDELINES Size of family/ 2015 Maximum Size of family/ 2015 Maximum household residents Household Income household residents Household Income

1 $11,770 1 $18,770 2 $15,930 2 $25,360 3 $20,090 3 $31,900 4 $24,250 4 $38,560 5 $28,410 5 $45,150 6 $32,570 6 $51,750 7 $36,730 7 $56,540 8 $40,890 8 $58,930 additional persons $ 4,160 each additional persons $ 6,000 69

SUMMARY

In conclusion, the Board of Review has been given exclusive jurisdiction over the granting of property tax relief due to financial hardship. The Board of Review for Pittsfield Charter Township takes this task seriously and attempts to provide relief to all deserving residents within the township. The Board of Review may deny any appeal, regardless of income, if the financial hardship appears to be self created by the actions of the person or persons making the application.

Annual applications and guidelines are available after the first meeting of the Township Board each year and shall be filed with the Pittsfield Charter Township Board of Review one day prior to the last day of the March, July or December Board of Review to the address listed below. It is recommended to file applications sooner if possible to avoid incomplete applications being submitted to the Board.

Board of Review c/o Pittsfield Charter Township Assessing Office 6201 W. Michigan Avenue Ann Arbor, MI 48108 Phone: 734 822-3115 Fax: 734 944-4661 E-mail: [email protected]

Decisions of the March Board of Review may be appealed in writing to the Michigan Tax Tribunal by July 31 of the current year. July or December Board of Review denials may be appealed to Michigan Tax Tribunal within 35 days of the denial. A copy of the Board of Review decision must be included with the filing.

Michigan Tax Tribunal P.O. Box 30232 Lansing, MI 48909 Phone: 517 636-7551 Fax: 517 636-7580 E-mail: [email protected]

70 PITTSFIELD CHARTER TOWNSHIP APPLICATION AND INSTRUCTIONS FOR 2016 POVERTY REDUCTION

The 2016 Application for One Year Poverty Reduction has been modified to be consistent with the requirements of the State of Michigan regarding poverty exemptions. To be considered for a poverty reduction, the following information MUST be provided:

1. COMPLETE ALL SECTIONS OF THIS APPLICATION IN FULL; DO NOT LEAVE ANY BLANK LINES/AREAS. WRITE IN N/A IF THE AREA DOES NOT APPLY TO YOU. Applications may be considered ineligible if they are not completed in full.

2. Submit completed and signed copies of the following:

2015 Michigan Homestead Property Tax Credit Claim (MI 1040 CR)

2015 Federal Income Tax Return (1040), if you are required to file federal income tax. If you were not required to file federal or state income tax in the current or previous year, please include a completed Department of Treasury Form 4988 – Poverty Exemption Affidavit. (PA 135 of 2012)

2015 Federal Income Tax Return (1040) for ALL other occupants of your home.

ALL INCOME TAX RETURNS MUST BE SIGNED. Applications will be returned if signatures are missing.

3. If an occupant of your home is not employed but has income from another source, you MUST show the income in “Annual Income” on page 1 of your application. It must also be on page 3 under the “2016 Estimated Household Income” section and included in Total Projected Household Income for 2016.

4. If you completed the section on page one of the application indicating you have major or unusual out-of-pocket expenses, you must provide copies of documents verifying these expenses. This does not include everyday living expenses.

5. The application must be legible. If you need or want to provide additional information, please attach separate sheet(s), do not write in the margins of the application.

6. Do not submit originals of supporting documentation. We are required to keep all documentation for our records in the event of audit by the Michigan Department of Treasury.

7. If the application is (1) incomplete, (2) you do not include copies of the required financial documents, or (3) income tax returns are not signed the application may be considered ineligible for a hardship reduction.

71 PITTSFIELD CHARTER TOWNSHIP YEAR 2016

PARCEL I.D.______

APPEAL NO. ______

APPLICATION FOR ONE YEAR POVERTY REDUCTION CONFIDENTIAL INFORMATION

APPLICANT’S NAME ______AGE ______

NAME OF SPOUSE (if applicable) ______AGE ______

PROPERTY ADDRESS FOR WHICH RELIEF IS BEING SOUGHT ______

DO YOU CLAIM THIS PROPERTY AS YOUR HOMESTEAD (Primary Residence)? ( ) YES ( ) NO

TELEPHONE NUMBER ______

STATUS OF EMPLOYMENT AND NAME OF EMPLOYER(S): ARE YOU DISABLED? EMPLOYED EMPLOYER SELF ( ) YES ( ) NO ( ) FULL TIME SELF ( ) YES ( ) NO ( ) PART TIME

SPOUSE ( ) YES ( ) NO ( ) FULL TIME SPOUSE ( ) YES ( ) NO ( ) PART TIME

NATURE OF DISABILITY ______Please provide documentation of disability.

Do you have any MAJOR OR UNUSUAL OUT-OF-POCKET expenses? If yes, please list below and provide verification.

TYPE OF EXPENSE AMOUNT PER YEAR

LIST ALL PERSONS LIVING IN THIS HOME OTHER THAN YOU OR YOUR SPOUSE:

1 2 3 4 Name Age Relationship Occupation Annual Income Claimed As Dependent ( )Yes ( ) No ( ) Yes ( ) No ( ) Yes ( ) No ( ) Yes ( ) No

Attach additional sheet, if needed.

72 PROPERTY INFORMATION

Purchase Date: ______Purchase Price: ______(If purchased in last 3 years prior to this application. Attach documents used to qualify for the mortgage and explain why funds were not set aside for taxes.)

Do you own this property free and clear? ( ) Yes ( ) No

If not, amount of monthly payment: ______Have any improvements, changes, or additions been made to the property in the last two (2) years? ( ) Yes ( ) No

Are the taxes included in payment? ( ) Yes ( ) No ______

Are property taxes current? ( ) Yes ( ) No ______If not, amount past due ______

Have you taken a Reverse Mortgage on this property ( ) Yes ( ) No If yes, please detail

GENERAL INFORMATION

Have you requested (or are currently receiving) other government assistance? ( ) Yes ( ) No If yes, please detail the monetary assistance received:

If you have college aged children, are you contributing to their college costs? ( ) Yes ( ) No If yes, please detail the monetary assistance and provide verification:

______

Are you or your spouse unemployed? ( ) Yes ( ) No If yes, please indicate when first placed on unemployment: How long is the unemployment assistance expected to remain?

ASSET INFORMATION

Do you have an ownership interest in any other real estate (including ownership via partnerships, corporation, etc.) in Michigan or anywhere else? ( ) Yes ( ) No If yes, please list (attach additional sheet, if needed).

Location Value Type of Use Purchase Date Purchase Price

______

What are your assets in addition to real estate?

Cash $ ______

Savings Accounts/Certificates & Money Markets $ ______

Checking Accounts (Include Statements) $ ______

Stocks/Bonds/Treasury Bills $ ______

Insurance – Cash Value $ ______

Other $ ______

Investments $ ______

73 IRA, Keogh Annuities, Deferred Compensation $ ______

Personal Property held as an investment (i.e., gems, jewelry, coin collections, antique cars, etc.) $ ______

Vehicles: Cars, Trucks, Boats, Trailers, etc.

Make #1 #2 #3

Model

Year

Value

Balanced Owed

INCOME INFORMATION

2016 ESTIMATED HOUSEHOLD INCOME SOURCE AMOUNT PER YEAR

Wages, Salaries, Tips, Sick, Strike, and sub-pay, etc. $

Social Security/SSI, or Railroad Retirement $

Retirement Pension or Annuity Benefits (Includes Military Retirement Pay) $

Interest and/or Dividends (includes non-taxable interest) $

Rent/Business or Royalty Income $

Disability Payments (Worker Comp, Veterans Disability, Pension Benefits) $

ADC, SFA, SDA, RAP/REP (Attach a copy of DSS Annual Statement) $

Alimony, Child Support $

Capital gains less capital losses: $

Unemployment Benefits $

Other Nontaxable Income (Military Family Allotments, College Scholarships, Grants. $ Fellowships, Etc.) Less Amount YOU PAY for Medical Insurance $

YOUR TOTAL INCOME

ADD INCOME FOR ALL MEMBERS OF HOUSEHOLD (please attach an income and status $ sheet for each additional occupant) TOTAL PROJECTED HOUSEHOLD INCOME FOR 2016 $

74 INCOME AND STATUS SHEET FOR OCCUPANT OTHER THAN APPLICANT (Attach an additional form for each occupant over 18 years old)

Name: ______Date of Birth: ______Marital Status: ______

Employed: Disabled:

Full time: ____Yes or ____No Number of years: ______Occupation: ______Describe:______Employer: ______(Attach supporting documents) Income per month ______Qualify for benefits? ____Yes or ____No ____Gross or ____Net (Attach document or an explanation why you do not qualify)

If not employed full-time and not disabled, explain why (not required if over age 65): ______

REPORT 2015 INCOME FROM ALL SOURCES: MONTHLY YEARLY Wages, salaries, tips, sick, strike, sub-pay, etc: All interest and dividends including nontaxable: Net rent, business or royalty: Retirement pension/annuity: Capital gains less capital losses: Alimony and Child Support: Social Security, SSI or Railroad Retirement: Worker's Compensation, Veteran's Disability: DHS Payments: Food Stamps/Bridge Card: Other Taxable and/or Nontaxable Income: TOTAL INCOME:

Total income last year $______Explain if your income last year is not similar to this year, or if you anticipate any major changes in the coming year.______

HOUSEHOLD EXPENSES NOTE: VERIFICATION OF EXPENSES MAY BE REQUIRED.

MONTHLY YEARLY House Payment (principle and interest): Life Insurance: Health Insurance: Home Insurance: Auto Insurance: Car Payment(s): Gasoline: Home Heating/Cooling/Electricity: Telephone/land line/cellular: Water/sewer: Cable/Internet: Child Care: Food (not covered by food stamps/bridge card): Lawn care/snow removal:

LOANS, CREDIT CARDS, AND OTHER DEBTS: (other than real estate and vehicles)

To whom To whom

Address Address

Current balance Current balance Monthly Monthly Payment Payment (if more space is needed attach additional page) MEDICAL/DENTAL AND/OR OTHER UNUSUAL EXPENSES: ______

NOTE: IF EXPENSES (WITHOUT PROPERTY TAXES) EXCEED INCOME, A PROPERTY TAX REDUCTION WILL NOT SOLVE YOUR FINANCIAL PROBLEM. PLEASE EXPLAIN OTHER ACTIONS YOU WILL BE TAKING: ______

76 PITTSFIELD CHARTER TOWNSHIP AUTHORIZATION TO VERIFY POVERTY APPLICATION DATA & TO INSPECT PROPERTY (2016 application)

PLEASE READ CAREFULLY:

Parcel Number: ______

Property Address: ______

I/We, ______, am unable to pay the full property taxes on my/our property and hereby make application for property tax relief in accordance with Section 211.7(u)MCL. I/We have read this application and the Poverty Exemption Guidelines and I/We fully understand the contents thereof. I/We declare that the statements made herein are complete, true, and correct to the best of my/our knowledge. I/We further understand that if any information contained herein is found to be false or incomplete, or if the property is sold within the year, any and all relief granted by this application will be forfeited and placed back on the assessment roll with penalties and interest occurring on the additional tax liability.

I/We also authorize a representative of the Pittsfield Charter Township Assessing Staff to physically inspect my/our property at some point during the course of this year to ensure accuracy of the property appraisal record card.

APPLICANT SIGNATURE: ______DATE: ______

SPOUSE SIGNATURE: ______DATE: ______

OTHER OWNERS: ______DATE: ______

______DATE: ______

PITTSFIELD CHARTER TOWNSHIP WAIVER OF CONFIDENTIALITY (2016 application)

Parcel Number: ______

Property Address: ______

I/we, ______, hereby consent to the examination of copies of my tax returns and related financial documents, including but not limited to those listed below, by the Pittsfield Charter Township Assessor and/or her designated agent and by the members of the Pittsfield Charter Township:

Federal Income Tax Returns Michigan Income Tax Returns Senior Citizens Homestead Property Tax Form General Homestead Property Tax Claim Form Statements from Social Security Administration

Furthermore, I consent to the discussion of the information contained in my tax returns and related financial documents at a duly convened public meeting of the Pittsfield Charter Township Board of Review. By signing this Waiver of Confidentiality, I understand and acknowledge that I am forever giving up any and all possible claims I may have relative to the disclosure of information contained in said tax returns and related financial documents, which claims may arise pursuant to Internal Revenue Code Section 6103, and/or any other Federal, State or local statute or regulation.

I have read this document in its entirety and sign this document of my own free will.

APPLICANT SIGNATURE: ______DATE: ______

78 PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES #16-07 APPOINTMENT TO TOWNSHIP BOARDS, COMMITTEES AND COMMISSIONS January 27, 2016 At a Regular Meeting of the Township Board for Pittsfield Charter Township, Washtenaw County, Michigan, held at the Pittsfield Township Administration Building, located at 6201 W. Michigan Avenue, in said Township on Wednesday the 27th day of January, 2016, at 6:30pm.

Present: Absent:

The following preamble and resolution were offered by ______and supported by ______.

APPOINTMENTS

Lauren Apone Stormwater Management Committee Term Ending 7/14/2016

ROLL CALL VOTE: AYES: NAYS: ABSENT: ABSTAIN:

RESOLUTION DECLARED ADOPTED

______Mandy Grewal, Supervisor Pittsfield Charter Township

DATED: January __, 2016

79 CERTIFICATE

I, Alan Israel, hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of Pittsfield Charter Township, County of Washtenaw, State of Michigan, at a Regular Meeting held on January 27, 2016, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

______

Alan Israel, Clerk Pittsfield Charter Township

DATED: January __, 2016

80 PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES #16-08 RESOLUTION REGARDING Establishing dates and times for the 2016 March Board of Review; To allow resident taxpayer to protest by mail; To establish meeting dates and for election of chairperson.

January 27, 2016 At a Regular Meeting of the Township Board for Pittsfield Charter Township, Washtenaw County, Michigan, held at the Pittsfield Township Administration Building, located at 6201 W. Michigan Avenue, in said Township on Wednesday the 27th day of January, 2016 at 6:30pm

Present: Absent:

The following preamble and resolution were offered by ______and supported by ______.

WHEREAS, the laws of the State of Michigan regulate the meeting schedule for the March Boards of Review for general law townships throughout the State; and

WHEREAS, the Pittsfield Charter Township wishes to establish a schedule providing the greatest convenience to our taxpayer; and

WHEREAS, MCL 211.30 (7) states that resident taxpayers may appeal in writing if authorized by adoption of an ordinance or resolution of the governing body.

NOW THEREFORE, BE IT RESOLVED, that the meeting schedule for the 2015 Board of Review for Pittsfield Charter Township be established as follows:

March 8, 2016 1 pm to 3 pm: Organizational meeting/Election of Chairperson March 14, 2016 9 am to 12 pm & 1 pm to 4 pm: Public Hearings March 15, 2016 9 am to 12 pm: Public Hearings March 16, 2016 2 pm to 5 pm & 6 pm to 9 pm: Public Hearings March 17, 2016 Deliberations commencing at 2 pm to adjournment

ALSO LET IT BE RESOLVED, that written appeals from resident taxpayers will be given equal weight and status with personal appearances, and will be accepted if received before 5 pm March 17, 2016.

ROLL CALL VOTE: AYES: NAYS: ABSENT: ABSTAIN:

RESOLUTION DECLARED ______.

______Mandy Grewal, Supervisor Pittsfield Charter Township

DATED: January __, 2016

82 CERTIFICATE

I, Alan Israel hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of Pittsfield Charter Township, County of Washtenaw, State of Michigan, at a Regular Meeting held on, January 27, 2016, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

______Alan Israel, Clerk Pittsfield Charter Township

DATED: January __, 2016

83 Pittsfield Charter Township

6201 West Michigan Avenue, Ann Arbor, MI 48108 Phone: (734) 822-3135  Fax: (734) 944-6103 Website: www.pittsfield-mi.gov

Office of the Supervisor

MEMORANDUM

TO: Pittsfield Township Board of Trustees

THROUGH: Mandy Grewal, Township Supervisor

FROM: Matt Harshberger, Director of Public Safety

DATE: January 14, 2016

SUBJECT: Approve Purchase of Cellebrite Forensic Software for Police Department Investigations

BOARD ACTION REQUESTED: Approve the purchase of Cellebrite cellular phone/mobile device forensic software package and training cost, at a cost not to exceed $12,935.

BACKGROUND The forensic analysis of cellular phones and other mobile devices has proven to be a critical part of police criminal investigations over the past decade or more, especially with the numerous user applications that can now be downloaded to cellular “smart” phones for various service enhancements. As a result the Department of Public Safety has made efforts to keep pace with cellular phone technology by purchasing and using forensic software packages that have been specifically designed to analyze and collect data from cellular phones and other mobile devices as part of police investigations to determine the existence or evidence of criminal activity. “Oxygen” forensic and “SecureView” mobile forensic software are two of the primary software packages that the police department has recently acquired/implemented to conduct forensic examinations of cellular phones and other mobile devices.

Due to the fact that there are numerous cellular phone/mobile device manufacturers, with many manufacturers having different or variations of operating systems, there is no single cellular phone/mobile device forensic software package that can obtain data from all phones and mobile devices. Therefore, police departments that have initiated a forensic analysis capability should have several different software packages to ensure compatibility with the numerous manufacturers’ operating systems that ensures that all of the necessary data or evidence is collected from the cellular phone or mobile device.

There have been several instances during the past year when the police department was unable to perform a forensic examination on a phone/mobile device and had to take the phone/device to another law enforcement agency for examination. Depending on several factors, including availability and prioritization of caseload, the assisting law enforcement agency often cannot perform examinations for outside agencies in a timely fashion and significant delays occur with the investigations. This problem will

84 be remedied with the purchase of the Cellebrite forensic software package, which also has the capability to unlock cellular phones (decode passwords) to allow for the forensic examinations to be performed. With the addition of Cellebrite, the police department will now have all of the tools necessary to perform thorough forensic examinations on cellular phones and other mobile devices.

IMPACT ON TOWNSHIP’S HUMAN RESOURCES: Detective Kyle Erskine, an investigator with the Police Department’s detective bureau, will need to be trained and certified to use the Cellebrite forensic software package. Cost of training is included in the requested purchase. Additionally, support from the IT department will be needed to install and maintain the forensic software.

IMPACT ON TOWNSHIP’S BUDGET: The purchase is an approved expenditure in the 2016 DPS budget, account # 205-301-723 (Officer Equipment). Purchase and training cost not to exceed $12,935.

IMPACT ON INDIRECT COSTS: None

IMPACT ON OTHER TOWNSHIP DEPARTMENTS OR OUTSIDE AGENCIES: Periodic support from the township’s IT department.

CONFORMITY TO TOWNSHIP POLICIES: Conforms to policy.

ATTACHMENTS: Cellebrite, Inc. quote

85 86 Pittsfield Charter Township

6201 West Michigan Avenue, Ann Arbor, MI 48108 Phone: (734) 822-3135  Fax: (734) 944-6103 Website: www.pittsfield-mi.gov

Office of the Supervisor

MEMORANDUM

TO: Pittsfield Charter Township Board of Trustees

THROUGH: Mandy Grewal, Supervisor

FROM: Matt Harshberger, Director of Public Safety

DATE: January 14, 2016

SUBJECT: IT Agreement with Oakland County for CLEMIS membership and participation

BOARD ACTION REQUESTED: Authorize the Township Supervisor to sign a membership agreement with Oakland County to continue participation in the Courts and Law Enforcement Management Information System (CLEMIS) for the Department of Public Safety, with annual membership and user fees amounting to approximately $45,200. The agreement has been approved by the township’s attorney and is ready for signature.

BACKGROUND: CLEMIS provides numerous IT services to the Department of Public Safety, primarily through software programs or modules listed below: • Computer Aided Dispatch (CAD) – Dispatching and tracking system for police and fire calls for service (emergencies and non-emergencies) for all incidents (crimes, crashes, medicals, traffic safety, general assistance, etc.) • Records Management System (RMS) – All police department incident reporting is created and stored in the CLEMIS netRMS, which has redundant servers located in Oakland County. System automatically submits incident data to state and federal authorities for statistics collection and reporting. • Picture Link – Digital photographing for booking photographs of persons arrested by the police department and a photograph database system (of all CLEMIS agencies) for investigatory uses, including creating photograph line-ups and general suspect description queries. • Livescan – Digital fingerprinting system for persons arrested for crimes, including identifying subjects providing false identification. System automatically submits fingerprints to courts, state and federal authorities. • Evidence/Property Room Management – Digital system for logging, storing, and processing all evidence and property collected by police officers or otherwise turned into the police department. • Crime Mapping – Collects data regarding crimes occurring in the township and geo-maps the crimes for public reporting. • Crimeview Dashboard – Collects detailed data regarding crimes to assist police personnel with problem-solving efforts reg. identifying and solving crimes that have occurred and preventing future

87 crimes from occurring. System is also used to assist police command with allocating police resources when/where needed in the township. • Mobile Computer Terminals (MCTs) – Laptop computers in all police patrol vehicles allow officers to communicate with dispatch, fellow officers, supervisors, receive call for service information, complete police reports, access the Law Enforcement Information Network (LEIN), and Secretary of State (SOS) for warrant/wanted and driver license status checks. • Ticket and Crash Reporting – Digital system for issuing tickets for traffic and ordinance violations and reporting/submitting official state crash reports (UD-10).

The Department of Public Safety became a member of CLEMIS in 2005 and began using CLEMIS CAD, netRMS, Photolink, and Livescan in 2007. Additional programs/modules were added later when the programs/modules were ready for use and/or equipment was installed. All law enforcement agencies in Washtenaw County met and agreed to join CLEMIS at about the same time in an effort to provide for some level of cost control, interoperability and information sharing. The CLEMIS Consortium includes courts, law enforcement agencies and fire departments from many counties in southeast Michigan. The membership and user fees are calculated based on the number of sworn personnel and the programs/modules used by member agencies. For this reason, the annual fee fluctuates slightly, but has been in the range of $45,000 for the Department of Public Safety.

It should be clearly noted that the proposed agreement is an updated version of the agreement that was entered into by the township when it joined CLEMIS approximately ten years ago. Because of the many new programs/modules and other necessary updates, CLEMIS recently provided notification to all member agencies that an updated IT agreement was needed and all member agencies needed to enter into the updated agreement to continue membership and participation. CLEMIS was very specific that only one (1) government official from each municipality be authorized to sign the agreement for member agencies. It should also be noted that CLEMIS is a division of the Oakland County Information Technology Department, authorized and governed by the Oakland County Board of Commissioners. A CLEMIS advisory committee consisting of member representatives assists/advises the Board of Commissioners regarding budget, project priorities and staffing.

It is recommended that the Board of Trustees authorizes the Township Supervisor to sign the agreement to allow the Department of Public Safety to continue being a participating member of CLEMIS. CLEMIS provides cost effective and critical systems and software programs/modules to the Department of Public Safety that allow township emergency services personnel (dispatchers, fire fighters and police officers) to effectively perform their many duties and provide services to the community.

IMPACT ON TOWNSHIP’S HUMAN RESOURCES: None

IMPACT ON TOWNSHIP’S BUDGET: CLEMIS membership and user fees have been paid annually since 2008. It is currently an approved expenditure in the DPS budget, account # 205-340-818 (contractual services) and account # 205-325-947 (CLEMIS).

IMPACT ON INDIRECT COSTS: None

IMPACT ON OTHER TOWNSHIP DEPARTMENTS OR OUTSIDE AGENCIES: None

CONFORMITY TO TOWNSHIP POLICIES: Conforms to Policy

ATTACHMENTS: Copy of IT agreement

88 AGREEMENT FOR I.T. SERVICES BETWEEN OAKLAND COUNTY AND Township of Pittsfield

This Agreement (the "Agreement") is made between Oakland County, a Municipal and Constitutional Corporation, 1200 North Telegraph Road, Pontiac, Michigan 48341 ("County"), and the Township of Pittsfield, 6227 W Michigan Ave, Ann Arbor, MI 48108 ("Public Body"). County and Public Body may also be referred to jointly as "Parties".

PURPOSE OF AGREEMENT. County and Public Body enter into this Agreement for the purpose of providing Information Technology Services ("I.T. Services") for Public Body pursuant to Michigan law.

In consideration of the mutual promises, obligations, representations, and assurances in this Agreement, the Parties agree to the following:

1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, shall be defined, read, and interpreted as follows.

1.1. Agreement means the terms and conditions of this Agreement and any other mutually agreed to written and executed modification, amendment, Exhibit and attachment. 1.2. Claims mean any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against County or Public Body, or for which County or Public Body may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims areght brouin l aw or equity, tort, contract, or otherwise, and/or whether commenced or threatened. 1.3. County means Oakland County, a Municipal and Constitutional Corporation, including, but not limited to, all of its departments, divisions, the County Board of Commissioners, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, volunteers, and/or any such persons’ successors. 1.4. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. 1.5. Public Body means the Township of Pittsfield, which is an entity created by state or local authority or which is primarily funded by or through state or local authority, including, but not limited to, its council, its Board its departments, its divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any such persons’ successors. For purposes of this Agreement, Public Body includes any Michigan court, when acting in concert with its funding unit, to obtain I.T. Services. 1.6. Public Body Employee means any employees, officers, directors, members, managers, trustees, volunteers, attorneys, and representatives of Public Body, licensees,

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I.T. SERVICES - INTERLOCAL AGREEMENT 89

MR 15-213 concessionaires, contractors, subcontractors, independent contractors, agents, and/or any such persons’ successors or predecessors (whether such persons act or acted in their personal, representative or official capacities), and/or any persons acting by, through, under, or in concert with any of the above who have access to the I.T. Services provided under this Agreement. "Public Body Employee" shall also include any person who was a Public Body Employee at any time during the term of this Agreement but, for any reason, is no longer employed, appointed, or elected in that capacity. 1.7. Points of Contact mean the individuals designated by Public Body and identified to County to act as primary and secondary contacts for communication and other purposes as described herein. 1.8. I.T. Services means the following individual I.T. Services provided by County’s Department of Information Technology, if applicable: 1.8.1. Online Payments mean the ability to accept payment of monies owed to Public Body initiated via a website maintained by County using a credit card, a debit card that functions as a credit card, or electronic debit of a checking account. 1.8.2. Pay Local Taxes means the ability to accept payment of local property taxes owed to Public Body initiated via a website maintained by County using a credit card, a debit card that functions as a credit card, or an electronic debit of a checking account. (Does not apply to Public Bodies outside of Oakland County). 1.8.3. Web Publishing Suite means the ability for Public Bodies to have and/or manage a public web presence using standard Oakland County technologies and platforms, template-based solutions, semi-custom website designs, content management, and/or support services. 1.8.4. Internet Service means access to the Internet from Public Body's workstations. Access from the Internet to Public Body's applications, whether at County or at Public Body (hosting), is not included. 1.8.5. Oaknet Connectivity means use of communication lines and network equipment maintained by County for the transmission of digital information whether leased or owned by County. 1.8.6. Email Service means access to the designated application provided by County for sending and receiving electronic mail messages by Public Body. 1.8.7. Health Portal means a portal where registered schools, community dispensing sites, nurses, district administrators and doctors can effectively communicate with the health department regarding reportable communicable diseases. 1.8.8. Over The Counter Payments means the ability to accept payment of monies owed to Public Body initiated via a credit card reader attached to an on-premise computer with access to a website maintained by County using a credit card or a debit card that functions as a credit card. 1.8.9. Data Center Use and Services means providing space for Public Body’s equipment in County’s Data Center and access to electrical power and backup power.

1.8.10. CLEMIS means the Court and Law Enforcement Management Information System, an information management system comprised of specific software

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I.T. SERVICES - INTERLOCAL AGREEMENT 90

MR 15-213 applications (CLEMIS Applications) operated and maintained by the CLEMIS Division of County. 1.9. Service Center means the location of technical support and information provided by County's Department of Information Technology. 1.10. Exhibits mean the following descriptions of I.T. Services which are governed by this Agreement only if they are attached to this Agreement and incorporated in Section 2 or added at a later date by a formal amendment to this Agreement: Exhibit I: Online Payments Exhibit II: Pay Local Taxes Exhibit III: Web Publishing Suite Exhibit IV: Internet Service Exhibit V: Oaknet Connectivity Exhibit VI: Email Service Exhibit VII: Health Portal Exhibit VIII: Over The Counter Payments Exhibit IX: Data Center Use and Services Exhibit X: CLEMIS

2. COUNTY RESPONSIBILITIES. 2.1. County, through its Department of Information Technology, shall provide the I.T. Services described in V and X which are attached and incorporated into this Agreement. 2.2. County shall support the I.T. Services as follows: 2.2.1. Access. County will provide secure access to I.T. Services for use on hardware provided by Public Body as part of its own computer system or as otherwise provided in an Exhibit to this Agreement. 2.2.2. Maintenance and Availability. County will provide maintenance to its computer system to ensure that the I.T. Services are functional, operational, and work for intended purposes. Such maintenance to County’s system will include "bug" fixes, patches, and upgrades, such as software, hardware, database and network upgrades. The impact of patches and/or upgrades to the applications will be thoroughly evaluated by County and communicated to Public Body through their Points of Contact prior to implementation in Public Body’s production environment. County will reserve scheduled maintenance windows to perform these work activities. These maintenance windows will be outlined specifically for each application in the attached Exhibits. 2.2.2.1. If changes to scheduled maintenance windows or if additional maintenance times are required, County will give as much lead time as possible. 2.2.2.2. During maintenance windows, access to the application may be restricted by County without specific prior notification. 2.3. County may deny access to I.T. Services so that critical unscheduled maintenance (i.e. break-fixes) may be performed. County will make prompt and reasonable efforts to minimize unscheduled application downtime. County will notify the Points of Contact about such interruptions with as much lead time as possible. 2.4. Backup and Disaster Recovery.

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MR 15-213 2.4.1. County will perform daily backups of all I.T. Services except for the I.T. Services described in Exhibit IX Data Center Use and Services. Copies of scheduled backups will be placed offsite for disaster recovery purposes. 2.4.2. County will maintain a Disaster Recovery ("DR") Toolkit that will be used to recover applications during a disaster or failure of County’s computer system. All applications will be included in County’s scheduled Disaster Recovery Test. DR Toolkit updates will be made by County as necessary. 2.5. Auditing. County may conduct scheduled and unscheduled audits or scans to ensure the integrity of County’s data and County’s compliance with Federal, State and local laws and industry standards, including, but not limited to, the Health Insurance Portability and Accountability Act (HIPAA) and Payment Card Industry Data Security Standard (PCI DSS.) 2.5.1. In order to limit possibility of data theft and scope of audit requirements, County will not store credit card account numbers. County is only responsible for credit card data only during the time of transmission to payment processor. 2.6. Training and Information Resources. County may provide training on use of the I.T. Services on an as-needed basis or as set forth in an Exhibit to this Agreement. 2.7. Service Center. I.T. Service incidents requiring assistance must be reported to the Service Center, by the Points of Contact, to the phone number or e-mail provided below. The Service Center is staffed to provide support during County’s normal business hours of 8:30 a.m. to 5:00 p.m., EST, Monday through Friday, excluding holidays. The Service Center can receive calls to report I.T. Service outages 24 hours a day, 7 days a week. Outages are defined as unexpected service downtime or error messages. Depending on severity, outage reports received outside of County’s normal business hours may not be responded to until the resumption of County’s normal business hours. Service Center Phone Number 248-858-8812

Service Center Email Address [email protected] 2.8. County may access, use and disclose transaction information and any content to comply with the law such as a subpoena, Court Order or Freedom of Information Act request. County shall first refer all such requests for information to Public Body’s Points of Contact for their response within the required time frame. County shall provide assistance for the response if requested by the Public Body's Points of Contact, and if able to access the requested information. County shall not distribute Public Body’s data to other entities for reasons other than in response to legal process. 2.9. I.T. service providers require County to pass through to Public Body certain terms and conditions contained in license agreements, service agreements, acceptable use polices and similar terms of service, in order to provide I. T. Services to Public Body. Links to these terms and conditions will be provided to Public Body and will be listed on the County’s website. County will provide notice when it becomes aware of changes to the terms and conditions of these agreements. 3. PUBLIC BODY RESPONSIBILITIES. 3.1. Public Body shall immediately notify County of any unauthorized use of the I.T. Services and any breach of security of the I.T. Services. Public Body shall cooperate with County in all investigations involving the potential misuse of County’s computer system or data.

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MR 15-213 3.2. Public Body is the owner of all data provided by Public Body and is responsible to provide all initial data identified in the attached Exhibits, in a format acceptable to County, and, for the CLEMIS Exhibit, as required by applicable statute, regulation, or administrative rule. Public Body is responsible for ensuring the accuracy and currency of data contained within its applications. 3.3. Public Body shall follow County’s I.T. Services requirements as described on County’s website. Public Body shall comply with County’s minimum standards for each Internet browser used by Public Body to access I.T. Services as set forth in an Exhibit(s) to this Agreement. Public Body shall meet any changes to these minimum standards that County may reasonably update from time to time. 3.4. Public Body shall not interfere with or disrupt the I.T. Services provided herein or networks connected with the I.T. Services. 3.5. Public Body requires that each Public Body Employee with access to I.T. Services shall: 3.5.1. Utilize an antivirus software package/system on their equipment and keep same updated in a reasonable manner. 3.5.2. Have a unique User ID and password that will be removed upon termination of Public Body Employee’s employment or association with Public Body. 3.5.3. Maintain the most reasonably current operating system patches on all equipment accessing the I.T. Services. 3.6. If authorized by County, Public Body may extend I.T. Services to other entities which are created by or primarily funded by state or local authority. If County authorizes Public Body to provide access to any I.T. Services to other entities, Public Body shall require those entities to agree to utilize an antivirus software package/system on computers accessing the I.T. Services and to assign users of the I.T. Services a unique User ID and password that will be terminated when a user is no longer associated with the entity. Public Body must require an entity receiving I.T. Services under this Section, to agree in writing to comply with the terms and conditions of this Agreement and to provide County with a copy of this writing. 3.7. For each I.T. Service covered by an Exhibit to this Agreement, Public Body shall designate two representatives to act as a primary and secondary Points of Contact with County. The Points of Contact responsibilities shall include: 3.7.1. Direct coordination and interaction with County staff. 3.7.2. Communication with general public supported by Public Body. 3.7.3. Following County’s procedures to report an application incident. 3.7.4. If required by County, attend training classes provided by County either online or at County’s Information Technology Building in Waterford, Michigan or other suitable location determined by County. 3.7.5. Providing initial support services to Public Body users prior to logging a Service Center incident with County. 3.7.6. Requesting security changes and technical support from the Service Center. 3.7.7. Testing Applications in conjunction with County, at the times and locations mutually agreed upon by County and Public Body.

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MR 15-213 3.7.8. To report a service incident to the Service Center, one of Public Body’s Points of Contact shall provide the following information: 3.7.8.1. Contact Name 3.7.8.2. Telephone Number 3.7.8.3. Email Address 3.7.8.4. Public Body Name 3.7.8.5. Application and, if possible, the specific module with which the incident is associated. 3.7.8.6. Exact nature of the problem or function including any error message that appeared on the computer screen. 3.7.8.7. Any action the Points of Contact or user has taken to resolve the matter. 3.8. Public Body may track the status of the incident by calling the Service Center and providing the Incident Number. 3.9. Public Body shall respond to Freedom of Information Act Requests relating to Public Body’s data. 3.10. I.T. service providers require County to pass through to Public Body certain terms and conditions contained in license agreements, service agreements, acceptable use polices and similar terms of service, in order to provide I. T. Services to Public Body. Public Body agrees to comply with these terms and conditions. Public Body may follow the termination provisions of this Agreement if it determines that it cannot comply with any of the terms and conditions. 4. DURATION OF INTERLOCAL AGREEMENT. 4.1. This Agreement and any amendments shall be effective when executed by both Parties with resolutions passed by the governing bodies of each Party except as otherwise specified below. The approval and terms of this Agreement and any amendments, except as specified below, shall be entered in the official minutes of the governing bodies of each Party. An executed copy of this Agreement and any amendments shall be filed by the County Clerk with the Secretary of State. If Public Body is a Court, a signature from the Chief Judge of the Court shall evidence approval by the Public Body, providing a resolution and minutes does not apply.

4.2. Notwithstanding Section 4.1, the Chairperson of the Oakland County Board of Commissioners is authorized to sign amendments to the Agreements to add Exhibits that were previously approved by the Board of Commissioners but are requested by Public Body after the execution of the Agreement. An amendment signed by the Board Chairperson under this Section must be sent to the Election Division in the County Clerk’s Office to be filed with the Agreement once it is signed by both Parties.

4.3. Unless extended by an Amendment, this Agreement shall remain in effect for five (5) years from the date the Agreement is completely executed by all Parties or until cancelled or terminated by any of the Parties pursuant to the terms of the Agreement.

5. PAYMENTS.

5.1. I.T. Services shall be provided to Public Body at the rates specified in the Exhibits, if applicable.

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MR 15-213 5.2. Possible Additional Services and Costs. If County is legally obligated for any reason, e.g. subpoena, Court Order, or Freedom of Information Request, to search for, identify, produce or testify regarding Public Body’s data or information that is electronically stored by County relating to I.T. Services the Public Body receives under this Agreement, then Public Body shall reimburse County for all reasonable costs the County incurs in searching for, identifying, producing or testifying regarding such data or information. County may waive this requirement in its sole discretion. 5.3. County shall provide Public Body with a detailed invoice/explanation of County’s costs for I.T. Services provided herein and/or a statement describing any amounts owed to County. Public Body shall pay the full amount shown on any such invoice within sixty (60) calendar days after the date shown on any such invoice. Payment shall be sent along with a copy of the invoice to: Oakland County Treasurers – Cash Acctg, Bldg 12 E, 1200 N. Telegraph Road, Pontiac, MI 48341. 5.4. If Public Body, for any reason, fails to pay County any monies when and as due under this Agreement, Public Body agrees that unless expressly prohibited by law, County or the Oakland County Treasurer, at their sole option, shall be entitled to set off from any other Public Body funds that are in County's possession for any reason, including but not limited to, the Oakland County Delinquent Tax Revolving Fund ("DTRF"), if applicable. Any setoff or retention of funds by County shall be deemed a voluntary assignment of the amount by Public Body to County. Public Body waives any Claims against County or its Officials for any acts related specifically to County's offsetting or retaining of such amounts. This paragraph shall not limit Public Body's legal right to dispute whether the underlying amount retained by County was actually due and owing under this Agreement. 5.5. If County chooses not to exercise its right to setoff or if any setoff is insufficient to fully pay County any amounts due and owing County under this Agreement, County shall have the right to charge up to the then-maximum legal interest on any unpaid amount. Interest charges shall be in addition to any other amounts due to County under this Agreement. Interest charges shall be calculated using the daily unpaid balance method and accumulate until all outstanding amounts and accumulated interest are fully paid. 5.6. Nothing in this Section shall operate to limit County’s right to pursue or exercise any other legal rights or remedies under this Agreement or at law against Public Body to secure payment of amounts due County under this Agreement. The remedies in this Section shall be available to County on an ongoing and successive basis if Public Body at any time becomes delinquent in its payment. Notwithstanding any other term and condition in this Agreement, if County pursues any legal action in any court to secure its payment under this Agreement, Public Body agrees to pay all costs and expenses, including attorney fees and court costs, incurred by County in the collection of any amount owed by Public Body. 6. ASSURANCES. 6.1. Each Party shall be responsible for any Claims made against that Party by a third party, and for the acts of its employees arising under or related to this Agreement. 6.2. Except as provided for in Section 5.6, in any Claim that may arise from the performance of this Agreement, each Party shall seek its own legal representation and bear the costs associated with such representation, including judgments and attorney fees. 6.3. Except as otherwise provided for in this Agreement, neither Party shall have any right under this Agreement or under any other legal principle to be indemnified or reimbursed by the other Party or any of its agents in connection with any Claim. Page 7 of 11

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MR 15-213 6.4. Public Body shall be solely responsible for all costs, fines and fees associated with any misuse by its Public Body Employees of the I.T. Services provided herein. 6.5. This Agreement does not, and is not intended to, impair, divest, delegate or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity for either Party. 6.6. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein. 6.7. Each Party shall comply with all federal, state, and local ordinances, regulations, administrative rules, and requirements applicable to its activities performed under this Agreement. 7. DISCLAIMER OR WARRANTIES. 7.1. The I.T. Services are provided on an "as is" and "as available" basis. County expressly disclaims all warranties of any kind, whether express or implied, including, but not limited to, the implied warranties of merchantability, fitness for a particular purpose and non- infringement. 7.2. County makes no warranty that (i) the I.T. Services will meet Public Body’s requirements; (ii) the I.T. Services will be uninterrupted, timely, secure or error-free; nor (iii) the results that may be obtained by the I.T. Services will be accurate or reliable. 7.3. Any material or data downloaded or otherwise obtained through the use of the I.T. Services is accessed at Public Body’s discretion and risk. Public Body will be solely responsible for any damage to its computer system or loss of data that results from downloading of any material. 8. LIMITATION OF LIABILITY. In no event shall either Party be liable to the other Party or any other person, for any consequential, incidental, direct, indirect, special, and punitive or other damages arising out of this Agreement. 9. DISPUTE RESOLUTION. All disputes relating to the execution, interpretation, performance, or nonperformance of this Agreement involving or affecting the Parties may first be submitted to County's Director of Information Technology and Public Body’s Agreement Administrator for possible resolution. County's Director of Information Technology and Public Body’s Agreement Administrator may promptly meet and confer in an effort to resolve such dispute. If they cannot resolve the dispute in five (5) business days, the dispute may be submitted to the signatories of this Agreement or their successors in office. The signatories of this Agreement may meet promptly and confer in an effort to resolve such dispute. 10. TERMINATION OR CANCELLATION OF AGREEMENT. 10.1. Either Party may terminate or cancel this entire Agreement or any one of the I.T. Services described in the attached Exhibits, upon one hundred twenty (120) days written notice, if either Party decided, in its sole discretion, to terminate this Agreement or one of the Exhibits, for any reason including convenience. 10.2. Early termination fees may apply to Public Body if provided for in the Exhibits. 10.3. The effective date of termination and/or cancellation shall be clearly stated in the written notice. Either the County Executive or the Board of Commissioners is authorized to Page 8 of 11

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MR 15-213 terminate this Agreement for County under this provision. A termination of one or more of the Exhibits which does not constitute a termination of the entire Agreement may be accepted on behalf of County by its Director of Information Technology. 11. SUSPENSION OF SERVICES. County, through its Director of Information Technology, may immediately suspend I.T. Services for any of the following reasons: (i) requests by law enforcement or other governmental agencies; (ii) engagement by Public Body in fraudulent or illegal activities relating to the I.T. Services provided herein; (iii) breach of the terms and conditions of this Agreement; or (iv) unexpected technical or security issues. The right to suspend I.T. Services is in addition to the right to terminate or cancel this Agreement according to the provisions in Section 10. County shall not incur any penalty, expense or liability if I.T. Services are suspended under this Section. 12. DELEGATION OR ASSIGNMENT. Neither Party shall delegate or assign any obligations or rights under this Agreement without the prior written consent of the other Party. 13. NO EMPLOYEE-EMPLOYER RELATIONSHIP. Nothing in this Agreement shall be construed as creating an employee-employer relationship between County and Public Body. 14. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right in favor of any other person or entity. 15. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 16. SEVERABILITY. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. 17. PRECEDENCE OF DOCUMENTS. In the event of a conflict between the terms of and conditions of any of the documents that comprise this Agreement, the terms in the Agreement shall prevail and take precedence over any allegedly conflicting terms in the Exhibits or other documents that comprise this Agreement. 18. CAPTIONS. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural, any reference to gender, and any use of the nominative, objective or possessive case in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 19. FORCE MAJEURE. Notwithstanding any other term or provision of this Agreement, neither Party shall be liable to the other for any failure of performance hereunder if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, fire, explosion, vandalism, national emergencies, insurrections, riots, wars,

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MR 15-213 strikes, lockouts, work stoppages, other labor difficulties, or any law, order, regulation, direction, action, or request of the United States government or of any other government. Reasonable notice shall be given to the affected Party of any such event. 20. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (i) the date of actual receipt; (ii) the next business day when notice is sent express delivery service or personal delivery; or (iii) three days after mailing first class or certified U.S. mail. 20.1. If Notice is sent to County, it shall be addressed and sent to: Director, Oakland County Department of Information Technology, 1200 North Telegraph Road, Pontiac, Michigan, 48341, and the Chairperson of the Oakland County Board of Commissioners, 1200 North Telegraph Road, Pontiac, Michigan 48341. 20.2. If Notice is sent to Public Body, it shall be addressed to: Deputy Chief Gordy Schick, Township of Pittsfield, 6227 W Michigan Ave Ann Arbor, MI 48108. 20.3. Either Party may change the individual to whom Notice is sent and/or the mailing address by notifying the other Party in writing of the change. 21. GOVERNING LAW/CONSENT TO JURISDICTION AND VENUE. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. Except as otherwise required by law or court rule, any action brought to enforce, interpret, or decide any Claim arising under or related to this Agreement shall be brought in the 6th Judicial Circuit Court of the State of Michigan, the 50th District Court of the State of Michigan, or the United States District Court for the Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above. 22. ENTIRE AGREEMENT. 22.1. This Agreement represents the entire agreement and understanding between the Parties regarding the specific services described in the attached Exhibits. With regard to those services, this Agreement supersedes all other oral or written agreements between the Parties. 22.2. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party.

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MR 15-213

IN WITNESS WHEREOF, Mandy Grewal hereby acknowledges that he/she has been authorized by a resolution of the Township of Pittsfield, a certified copy of which is attached, or by approval of the Chief Judge if the Public Body is a Court, to execute this Agreement on behalf of Public Body and hereby accepts and binds Public Body to the terms and conditions of this Agreement.

EXECUTED:______DATE:______Mandy Grewal, Township Supervisor

WITNESSED:______DATE:______

IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners to execute this Agreement on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Agreement.

EXECUTED:______DATE:______Michael J. Gingell, Chairperson Oakland County Board of Commissioners

WITNESSED:______DATE:______Oakland County Board of Commissioners County of Oakland

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MR 15-213 EXHIBIT V I.T. SERVICES AGREEMENT OakNet Connectivity

INTRODUCTION COUNTY RESPONSIBILITIES 1. County shall provide, install, and maintain the network equipment and cable necessary to deliver the I.T. Service of OakNet Connectivity, which will allow Public Body to connect to the County’s network (OakNet) at Public Body’s facilities and workstations. OakNet Connectivity permits Public Body to access I.T. Services that County has made available to Public Body. 2. County shall provide Public Body with a private IP address range, subnet mask, and gateway address for use by Public Body in configuring its internal network and to enable use of this I.T. Service. 3. County shall provide a single port by which Public Body may connect its internal network to OakNet 4. County shall use reasonable means to provide the I.T. Service for the transmission of information 24 hours a day, 7 days a week. 5. County and authorized Vendors shall present identification to Public Body for physical access to the OakNet Connectivity equipment for emergency service and scheduled maintenance. 6. To the extent practicable, County shall notify Public Body sixty (60) days in advance of pending changes in its contract with its third party connection provider(s). If the County’s connection provider(s) is increasing costs, County shall provide Public Body with sufficient information to determine if it wishes to continue receiving this I.T. Service.

PUBLIC BODY RESPONSIBILITIES. 1. Public Body shall provide adequate space and electrical power for the County to place equipment, an equipment cabinet, and cable. 2. Public Body shall promptly provide County staff and authorized third party with physical access to County equipment for emergency service and scheduled maintenance. 3. Public Body shall not mount any equipment in the County’s equipment cabinet. 4. Public Body shall be responsible for configuring and maintaining Public Body’s internal network equipment and cabling. Internal network equipment shall include cables connecting Public Body and County equipment.

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MR# 12-153 100

OakNet Connectivity Exhibit V

5. Public Body shall configure Public Body workstations and other equipment to operate properly on the internal network, including assignment/configuration of the local IP addresses, Network Address Translation (NAT), or Domain Name Services (DNS) and as required to access this I.T. Service. 6. If Public Body terminates this I.T. Service, Public Body shall pay any charges related to early termination of third party communication services provided by County on behalf of Public Body. 7. Public Body shall be responsible for all costs associated with the relocation, reconfiguration or removal of County equipment and cable, when any of these changes are initiated by or at the request of Public Body, for any reason, including but not limited to relocation of municipal offices, construction, renovation, and discontinuance of services 8. Public Body shall not attempt to access, configure, power cycle or connect to any County equipment unless specifically directed to do so by authorized County Department of Information Technology personnel or third party authorized by County. 9. Public Body shall designate two representatives to act as a primary and secondary Points of Contact with County and shall fulfill the responsibilities provided in Section 3.7 of the Contract.

SUPPORT The I.T. Service will be supported by County’s Information Technology (I.T.) Department. SERVICE ACCESS Service Center. I.T. Service incidents requiring assistance must be reported to the Service Center, by the Points of Contact, to the phone number or e-mail provided below. The Service Center is staffed to provide support during County’s normal business hours of 8:30 a.m. EST to 5:00 p.m. EST, Monday through Friday, excluding holidays. The Service Center can receive calls to report I.T. Service outages 24 hours a day, 7 days a week. Outages are defined as unexpected service downtime or error messages. Depending on severity, outage reports received outside of County’s normal business hours may not be responded to until the resumption of County’s normal business hours. Service Center Information Service Center Phone Number 248-858-8812 Service Center Email Address [email protected]

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MR# 12-153 101

OakNet Connectivity Exhibit V

SERVICE SUPPORT COSTS County will invoice Public Body monthly for the cost of the communication lines. These charges will be based upon the rates set by the County’s connection provider. County may choose to waive any fees for qualified law enforcement departments and for Public Bodies located within Oakland County. LICENSED USE AND ACCESS County grants to Public Body a nonexclusive license to use the County developed software applications, if any, needed to receive this I.T. Service. This license cannot be provided to any other party without County’s consent in writing.

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MR# 12-153 102 EXHIBIT X I.T. SERVICES AGREEMENT CLEMIS

INTRODUCTION. The Courts and Law Enforcement Management Information System (known as “CLEMIS”) is a multi- faceted, regional public safety information management system, operated and maintained by the Oakland County Department of Information Technology, CLEMIS Division. CLEMIS is comprised of many software applications. CLEMIS was created in 1968 to address the inability of criminal justice/public safety agencies to electronically share data in a timely manner. The purpose of CLEMIS is to provide innovative technology and related services to criminal justice/public safety agencies to enable them to share data and to improve the delivery of criminal justice/public safety services. Public Bodies that use CLEMIS have realized lower costs and improved efficiency in providing criminal justice/public safety services. These benefits allow first responders additional time to serve and protect citizens. The Parties agree to the following terms and conditions: 1. DEFINITIONS. The following words and expressions used throughout this Exhibit, whether used in the singular or plural, shall be defined and interpreted as follows. 1.1. CLEMIS is the Court and Law Enforcement Management Information System, an information management system, comprised of CLEMIS Applications operated and maintained by the CLEMIS Division with recommendations and counsel from the CLEMIS Advisory Committee. 1.2. CLEMIS Advisory Committee (formerly known as the CLEMIS Advisory or Policy Board) is an advisory committee that leads the CLEMIS Consortium and that provides recommendations and counsel to the CLEMIS Division regarding the operation and maintenance of CLEMIS. 1.3. CLEMIS Applications are the specific software applications that comprise CLEMIS. These software applications are listed and described on the CLEMIS Website and are included in the definition of I.T. Services under this Agreement. 1.4. CLEMIS Consortium is a non-legal entity comprised of all CLEMIS Members. Its purpose is to empower criminal justice/public safety agencies to maximize the use of collected data, to enhance daily operations and engage in comprehensive planning. The Consortium is led by the CLEMIS Advisory Committee. 1.5. CLEMIS Division is the division in the Oakland County Department of Information Technology responsible for the operation and maintenance of CLEMIS. 1.6. CLEMIS Fee is the sum of costs for use of CLEMIS, CLEMIS Applications, and services provided by the CLEMIS Division. These costs are listed and itemized on the CLEMIS Website. 1.7. CLEMIS Member means the Public Body that executes this Exhibit and compiles with this Agreement. Page 1 of 9 EXHIBIT X I.T. SERVICES - INTERLOCAL AGREEMENT Approved by CLEMIS Strategic Planning Committee 07-08-15 Approved by CLEMIS Advisory Committee 07-16-15 103 1.8. CLEMIS Website is the portion of the County’s website dedicated to CLEMIS located at www.oakgov.com/clemis or www.clemis.org. 1.9. Criminal Justice Information Services (“CJIS”) Security Policy is the effective security policy approved by the CJIS Advisory Policy Board setting forth security requirements, guidelines, and agreements for protecting transmission, access, storage, use, generation of, and sources of Criminal Justice Information (“CJI”) as defined in the CJIS Security Policy. 1.10. Fire Records Management System (“FRMS”) is a CLEMIS Application that provides an integrated technology system to participating fire departments, which is further described on the CLEMIS Website. 2. CLEMIS DIVISION RESPONSIBILITIES. 2.1. Provision of CLEMIS Applications. County shall provide Public Body with access to CLEMIS and the specific CLEMIS Applications and services marked on Addendum A, which may be changed from time to time. Addendum A is fully incorporated into this Agreement. Notwithstanding any provision in this Agreement, Addendum A and any changes thereto shall be signed by the CLEMIS Division Manager on behalf of County and the Director of Public Safety on behalf of the Township of Pittsfield. The operational descriptions of the CLEMIS Applications and services are set forth on the CLEMIS Website. 2.2. Compliance with Laws, Rules, Regulations, and Policies. County shall comply with all applicable laws, rules, and regulations and the CJIS Security Policy in the delivery, operation, and maintenance of CLEMIS Applications and in the transmission, access, storage, and use of data through or in CLEMIS Applications. 2.3. No Verification of Data. County does not verify or review data entered into and stored in CLEMIS for accuracy. 3. PUBLIC BODY RESPONSIBILITIES. 3.1. Execution of Exhibit V. Unless approved in writing by the CLEMIS Division, Public Body must execute Exhibit V to this Agreement (OakNet Connectivity) to provide connectivity for the use and operation of CLEMIS Applications. If Public Body receives approval from the CLEMIS Division not to use OakNet, such approval will be marked on Addendum A. 3.2. Execution of Management Control Agreement. Public Body shall execute a Management Control Agreement with County as required by and consistent with the CJIS Security Policy, which may be amended from time to time. The Management Control Agreement shall be executed by the persons authorized to sign Addendum A. 3.3. Compliance with Laws, Rules, Regulations, and Policies. Public Body and Public Body Employees shall comply with the CJIS Security Policy and all applicable laws, rules, and regulations when using CLEMIS and when generating, entering, and using data that is stored in CLEMIS. 3.4. Access to CLEMIS. Only Public Body Employees authorized by Public Body may access and use CLEMIS. Public Body shall keep a list of Public Body Employees authorized to access and use CLEMIS. Public Body shall review this list at least quarterly Page 2 of 9 EXHIBIT X I.T. SERVICES - INTERLOCAL AGREEMENT Approved by CLEMIS Strategic Planning Committee 07-08-15 Approved by CLEMIS Advisory Committee 07-16-15 104 to ensure its accuracy. Upon written request of County, Public Body shall provide this list to County. Public Body shall not allow any individuals, who are not on this list, to access and use CLEMIS. 3.5. Security/Background Checks. Public Body shall provide for and pay for security/background checks for all Public Body Employees who access and use CLEMIS, as required by the CJIS Security Policy and any other applicable law, rule, and regulation. 3.6. Data Entry. Public Body is solely responsible for entering all data that is required by any CLEMIS Applications into CLEMIS. 3.7. Data Ownership. All data entered into CLEMIS by Public Body shall be and shall remain the data of Public Body. 3.8. Data Accuracy. Public Body is solely responsible for ensuring that all data entered into and stored in CLEMIS is accurate and complete. Accurate and complete means that the data does not contain erroneous information. Public Body shall immediately correct erroneous information upon discovery of error. To ensure accurate and complete data, Public Body shall conduct regular and systemic audits to minimize the possibility of generating, transmitting, and storing erroneous information. 3.9. Data Update/Expungment/Redaction. Public Body is solely responsible for updating, expunging, correcting, record locking, or redacting Public Body’s data entered into or stored in CLEMIS, as required by law, rule, regulation, court order, or the CJIS Security Policy. 3.10. Access to Public Body Facilities. Public Body shall allow County employees access to Public Body facilities for maintenance of CLEMIS and to audit Public Body’s use of CLEMIS. 3.11. Provision of Hardware/Equipment. The hardware/equipment needed to access and use CLEMIS shall be purchased, maintained, repaired and replaced by Public Body, unless otherwise agreed, in writing, by the Parties. The hardware/equipment shall meet the specifications and requirements set forth by the CLEMIS Division. 3.12. Changes or Alternations to Public Body Facilities. If Public Body is required to or decides to make changes or alternations to its facilities/buildings for any reason, then Public Body is responsible for all costs and expenses associated with moving or relocating hardware/equipment used to access CLEMIS or with moving or relocating the medium/connectivity, e.g., fiber, wireless connections, ISDN Lines, T1 Lines, etc., used to access CLEMIS. 3.13. E-Mail Address. Public Body shall create and monitor a generic CLEMIS email address. The CLEMIS Division will provide Public Body instructions on how to create this email address. This email address will be the main point of contact for scheduled maintenance, outages, alerts, etc. 3.14. Cooperation. Public Body shall fully cooperate with County concerning the performance of this Agreement. 4. PROVISION OF PUBLIC BODY DATA TO PUBLIC BODY OR THIRD PARTIES.

Page 3 of 9 EXHIBIT X I.T. SERVICES - INTERLOCAL AGREEMENT Approved by CLEMIS Strategic Planning Committee 07-08-15 Approved by CLEMIS Advisory Committee 07-16-15 105 4.1. Request by Public Body for Public Body Data. Public Body may request in writing that County provide a copy of portions of Public Body’s data to Public Body. County will provide such data in a format and time period determined by County, but will use its best efforts to provide the data in the format and time period requested by Public Body. 4.2. Freedom of Information Act Request/Court Orders to County for Public Body Data. County is required and will respond, pursuant to applicable law and/or court order, to Freedom of Information Act (“FOIA”) requests and court orders addressed to it and received by it for Public Body data possessed by County. Before responding to a FOIA request or a court order concerning Public Body’s data possessed by County, County will use its best efforts to inform Public Body of the request or order and give them an opportunity to provide County with information that could impact County’s response to the FOIA request or court order. 4.3. Continuous Access to Public Body Data by Third Parties. 4.3.1. In Addendum A, Public Body may request that County provide continuous access to Public Body’s data to a third party. Addendum A shall identify the third party and shall set forth any specific instructions regarding the provision of such data to the third party. The County shall determine the manner in which to provide access to Public Body’s data. 4.3.2. County shall provide and shall continue to provide access to Public Body’s data to the third party identified in Addendum A, until Public Body provides written notice to the CLEMIS Manager to stop or change such access. The written notice shall contain the date on which access to Public Body’s data shall stop. Upon receipt of this notice, County shall promptly stop the third party’s access to Public Body’s data and shall use its best efforts to stop third party access to Public Body’s data on the date requested by Public Body. 4.3.3. In order to effectuate the third party’s continuous access to Public Body’s data, County will require the third party to execute an agreement with County to govern delivery and/or access to Public Body’s data. The CLEMIS Manager is authorized to sign this agreement on behalf of County. 4.4. Providing Public Body Data to Third Parties. County will not provide data to a third party, unless County is the recipient of a Freedom of Information Act request or court order or is directed in Addendum A to provide data to a third party. Notwithstanding any other provision, County shall provide Public Body’s data to related Mugshots, Livescan, Michigan Incident Crime Reporting, and Crash/UD-10 traffic crash reports to the Michigan State Police. 4.5. Costs for Providing Public Body Data. If County incurs any costs in providing Public Body’s data to a third party or to Public Body, then Public Body shall be responsible for those costs and shall reimburse County for those costs. The CLEMIS Division shall invoice Public Body for such costs. Public Body shall pay the invoice at the location and within the time period stated in the Agreement. The CLEMIS Division may waive these costs in its sole discretion.

Page 4 of 9 EXHIBIT X I.T. SERVICES - INTERLOCAL AGREEMENT Approved by CLEMIS Strategic Planning Committee 07-08-15 Approved by CLEMIS Advisory Committee 07-16-15 106 4.6. Protected Health Information. If the data, to be provided to a third party, is Protected Health Information” or “PHI” (defined in 45 CFR 160.103) under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and under the changes to HIPAA made by the Health Information Technology for Economic and Clinical Health Act (“HITECH Amendment”), then County and Public Body shall execute a Business Associate Agreement. 4.7. County not Responsible for Third Party Use of Data. Public Body acknowledges and agrees that if it requests County to provide access to Public Body’s data to a third party, County shall not be responsible for any actions of the third party and the third party’s use of Public Body’s data. 5. FINANCIAL RESPONSIBILITIES—CLEMIS FEE 5.1. Payment of CLEMIS Fee. Public Body shall pay the CLEMIS Fee to County for the CLEMIS Applications and services, which are marked on Addendum A. The amount of the CLEMIS fee and the costs that comprise the CLEMIS Fee are listed and itemized on the CLEMIS Website. The CLEMIS Division shall invoice Public Body on a quarterly basis for the CLEMIS Fee, unless otherwise specified. Public Body shall pay the invoice at the location and within the time period stated in the Agreement. 5.2. Establishment of CLEMIS Fee. The CLEMIS Division upon the recommendation and counsel of the CLEMIS Advisory Committee shall establish the CLEMIS Fee. The CLEMIS Fee shall be posted on the CLEMIS website and may be obtained from the CLEMIS Division. 5.3. Review of CLEMIS Fee. The CLEMIS Division and the CLEMIS Advisory Committee shall annually review the CLEMIS FEE. 5.4. CLEMIS and FRMS Funds. County has established and shall continue to have separate enterprise funds within the County budget for revenues, expenses, and operations of CLEMIS (hereinafter “CLEMIS Fund and FRMS Fund”). 5.5. Deposit of CLEMIS Fee. All monies paid by Public Body to County pursuant to this Exhibit shall be deposited into the CLEMIS Fund or FRMS Fund, as applicable. Only revenues and expenses stemming from CLEMIS operations and maintenance are recorded in the CLEMIS Fund and FRMS Fund; no other County revenues and expenses are recorded in these Funds. Any equity in the CLEMIS Fund and FRMS Fund at the end of the County’s fiscal year shall be rolled into the CLEMIS Fund and FRMS Fund for the next fiscal year. Surplus/equity in the CLEMIS Fund and FRMS Fund can only be used for CLEMIS operations and maintenance and not for the general operations of County or Public Body. Any County general fund contributions (transfers) to the CLEMIS Fund and FRMS Fund are strictly based on availability and official appropriation by County and cannot be deemed permanent on-going contributions. 5.6. Financial Statement for CLEMIS and FRMS Funds. The County Fiscal Services Division shall prepare financial statements for the CLEMIS Fund and FRMS Fund on a quarterly basis. These financial statements will be posted on the CLEMIS Website on a quarterly and year-end basis. The County Director of Management and Budget or his/her

Page 5 of 9 EXHIBIT X I.T. SERVICES - INTERLOCAL AGREEMENT Approved by CLEMIS Strategic Planning Committee 07-08-15 Approved by CLEMIS Advisory Committee 07-16-15 107 designee shall report the condition of the CLEMIS Fund and FRMS Fund to the CLEMIS Advisory Committee, on a quarterly basis. 5.7. Refund of CLEMIS Fee for Operational Problems. Subject to Section 18 (Force Majeure) of the Agreement, if any CLEMIS Applications are not operational for more than fourteen (14) consecutive calendar days, County shall refund the CLEMIS Fee, already paid by Public Body, for the days that the CLEMIS Applications were not operational. 6. COUNTY/PUBLIC BODY RESPONSIBILITIES FOR CLEMIS CITATION PAYMENT APPLICATION AND CLEMIS CRASH PURCHASE APPLICATION. If a Public Body uses the CLEMIS Citation Payment Application (hereinafter “Payment Application) and/or the CLEMIS Crash Purchase Application (hereinafter “Purchase Application”), then the following terms and conditions apply: 6.1. Placement of URL. Public Body shall be responsible for placing the Payment Application and the Purchase Application URLs on its website; the URLs shall be provided by County. Public Body shall include this URL in printed or electronic communications to the general public regarding the Payment Application and the Purchase Application. 6.2. Questions Regarding Payment of Tickets/Citations/Parking Tickets and Purchase of Crash/Accident Reports. County shall refer all questions that County receives to Public Body regarding the payment of citations/tickets/parking tickets and the purchase of crash/accident reports and regarding the amount of monies owed to Public Body. 6.3. Security of Data. County shall secure and protect data received through the Payment Application and Purchase Application (including credit card information) according to law, County’s contractual obligations, and reasonable business standards and practices. 6.4. No Interference with Contract. Third-party service providers such as PayPal Inc. and Elavon, Inc. are required for the operation of the Payment Application and Purchase Application. Neither Public Body nor Public Body Employees shall act or fail to act, either directly or indirectly, in a manner to cause any purported breach in any term or condition in any agreement between County and such third party. 6.5. Enhanced Access Fee. Persons or entities paying citations/tickets/parking tickets through the Payment Application or purchasing crash/accident reports through the Purchase Application shall be charged an Enhanced Access Fee, in addition to the monies owed to Public Body. 6.6. Payment Transaction for Payment Application. When using the Payment Application, a person or entity paying a citation/ticket/parking ticket will authorize two transactions, at the time of payment: (1) one transaction for payment of monies owed to Public Body/Court and (2) one transaction for payment of the Enhanced Access Fee. The funds for the payment to Public Body/Court will be directed to the depository account designated and/or owned by Public Body/Court. The funds for the Enhanced Access Fee will be directed to a depository account designated and owned by County. 6.7. Amount of Enhanced Access Fee for Payment Application. The Enhanced Access Fee charged to persons/entities paying citations/tickets/parking tickets through the Payment Application shall be in an amount established by the Oakland County Board of Page 6 of 9 EXHIBIT X I.T. SERVICES - INTERLOCAL AGREEMENT Approved by CLEMIS Strategic Planning Committee 07-08-15 Approved by CLEMIS Advisory Committee 07-16-15 108 Commissioners, Miscellaneous Resolution # 07121 and as subsequently amended by the Oakland County Board of Commissioners. Public Body shall receive one dollar ($1.00) of the Enhanced Access Fee collected for each citation/ticket paid through the Payment Application. Given the small amount of the Enhanced Access Fee for parking tickets, Public Body shall receive no portion of the Enhanced Access Fee collected for parking tickets paid through the Payment Application. 6.8. Amount of Enhanced Access Fee for Purchase Application. The Enhanced Access Fee charged to persons/entities purchasing crash/accident reports through the Purchase Application shall be in an amount established by the Oakland County Board of Commissioners, Miscellaneous Resolution # 09182 and as subsequently amended by the Oakland County Board of Commissioners. Public Body shall receive one dollar ($1.00) of the Enhanced Access Fee collected for the purchase of each crash/accident report through the Payment Application. 6.9. Amount of Fee for Crash/Accident Report. Public Body shall set the fee for the purchase of the crash/accident report through the Purchase Application. The amount of this fee shall be listed in Addendum A. 6.10. Distribution of Enhanced Access Fees and Fees for Crash/Accident Reports. Public Body’s portion of the Enhanced Access Fees, set forth in this Exhibit, and the fee for the crash/accident reports, set forth in Addendum A, shall be disbursed to Public Body pursuant to its written instructions. Public Body shall provide the written instructions, required by this section to CLEMIS Division. 6.11. Obligations and Responsibilities if Public Body is a Court. 6.11.1. Access to Website. If Public Body is a Court, then County shall provide access to a password protected website where Public Body/Court can issue credits or refunds and view daily, weekly, and monthly transactions processed through the Payment Application. 6.11.2. Contract for Credit Card Processing. If Public Body is a Court, then County shall establish, maintain, and pay for a separate contract for credit card processing services with the entities currently providing credit card processing services for County, i.e., PayPal Inc. and Elavon, Inc. 6.11.3. Separate Depository Bank Account. If Public Body is a Court, then it shall maintain a corresponding depository bank account, with a depository financial institution acceptable to County, for the receipt of monies owed to Public Body/Court. Public Body/Court shall provide County with all necessary bank account numbers and routing number to give effect to this requirement. 7. CLEMIS ADVISORY COMMITTEE. 7.1. Establishment and Purpose of CLEMIS Advisory Committee. The CLEMIS Advisory Committee was established to obtain advice and guidance from CLEMIS Members concerning policy, technical, and operational questions for CLEMIS Applications. The purpose behind the CLEMIS Advisory Committee is to allow CLEMIS Members to provide input regarding the operation and management of CLEMIS. The CLEMIS Advisory Committee leads the CLEMIS Consortium and provides recommendations and Page 7 of 9 EXHIBIT X I.T. SERVICES - INTERLOCAL AGREEMENT Approved by CLEMIS Strategic Planning Committee 07-08-15 Approved by CLEMIS Advisory Committee 07-16-15 109 counsel to the CLEMIS Division regarding the operation, maintenance, and budget for CLEMIS (including suggested security policies, development/operation/modifications to CLEMIS Applications, and actions regarding misuse of CLEMIS). 7.2. Composition of CLEMIS Advisory Committee. The composition of the CLEMIS Advisory Committee is posted on the CLEMIS Website. 7.3. CLEMIS Advisory Committee Meetings. The CLEMIS Advisory Committee meets at least four (4) times per year. CLEMIS Members are encouraged to attend. 7.4. CLEMIS Advisory Committee Officers. Every July, the CLEMIS Advisory Committee shall elect a Chairperson by majority vote. The Chairperson shall select and appoint a Co- Chairperson. The CLEMIS Division Manager shall serve as Executive Secretary to the CLEMIS Advisory Committee. The Executive Secretary shall prepare the agenda for CLEMIS Advisory Committee meetings. Prior to each meeting, the Chairperson and the Executive Secretary shall review the contents of each agenda. 7.5. CLEMIS Advisory Committee—Subcommittees. The CLEMIS Advisory Committee may create subcommittees as it deems appropriate. The subcommittees and their composition and responsibilities shall be posted on the CLEMIS Website. The CLEMIS Advisory Committee Chairperson shall appoint the chairpersons of the subcommittees, except for the Chairperson of the Strategic Planning subcommittee, whose Chairperson is the current President of Oakland County Chiefs of Police Association and except for the Chairperson of Fire Governance whose Chairperson is elected by the Fire Governance Committee members. 8. TRAINING. Public Body shall require all Public Employees who use or access CLEMIS to attend training classes required by the CLEMIS Division. The format of the training classes will be at the discretion of the CLEMIS Division, e.g., train the trainer, classroom training, or online/remote training. If the training classes are held at County facilities or held in an online/remote format, then such training classes are at no cost to Public Body or Public Employees. If the training classes are held at non-County facilities, there may be a charge to Public Body based on time, materials, and location of training classes. 9. SUPPORT AND MAINTENANCE SERVICES. County shall maintain and support the CLEMIS Applications. The CLEMIS Fee includes the costs for support and maintenance services for the CLEMIS Applications and other services provided by the CLEMIS Division, unless otherwise indicated on Addendum A. When providing support and maintenance services for CLEMIS, County has the authority to prioritize its resources, including, but not limited to, the order in which calls for support or maintenance will be resolved and allocation of time of its employees, agents, subcontractors, and equipment. 10. OBLIGATIONS & RESPONSIBITIES UPON TERMINATION/CANCELLATION. 10.1. Use of CLEMIS & CLEMIS Applications. Upon the effective date of termination or cancellation of this Exhibit, Public Body shall stop using CLEMIS and CLEMIS Applications and it shall not have access to CLEMIS and CLEMIS Applications. 10.2. Use and Access to Public Body’s Data. Upon the effective date of termination or cancellation of this Exhibit, Public Body’s data shall not be useable by or accessible to any other CLEMIS Member. Page 8 of 9 EXHIBIT X I.T. SERVICES - INTERLOCAL AGREEMENT Approved by CLEMIS Strategic Planning Committee 07-08-15 Approved by CLEMIS Advisory Committee 07-16-15 110 10.3. Transition of Data upon Termination/Cancellation. Upon termination or cancellation of this Agreement, CLEMIS shall provide a copy of Public Body’s data to Public Body in an electronic format and a time period determined by County. Upon written confirmation from Public Body that it received its data, County will purge Public Body’s data from CLEMIS and any disaster recovery sites. If County incurs any costs in copying Public Body’s data, then Public Body shall be responsible for those costs and shall reimburse County for those costs. The CLEMIS Division shall invoice Public Body for such costs. Public Body shall pay the invoice at the location and within the time period stated in the Agreement. The CLEMIS Division may waive these costs in its sole discretion. 10.4. Obligation to Pay CLEMIS Fee Upon Termination/Cancellation. Public Body's obligation to pay the CLEMIS Fee shall stop on the effective date of termination or cancellation. If the termination or cancellation date is other than the end of a quarter, any CLEMIS Fee, paid in advance to County, shall be refunded to Public Body on a pro-rated daily basis for the time period that Public Body paid in advance.

Page 9 of 9 EXHIBIT X I.T. SERVICES - INTERLOCAL AGREEMENT Approved by CLEMIS Strategic Planning Committee 07-08-15 Approved by CLEMIS Advisory Committee 07-16-15 111 ADDENDUM A

I. CLEMIS CATEGORIES / TIERS

Public Body shall receive the CLEMIS Applications and services associated with the category/tier selected below. The CLEMIS Website describes each category/tier listed below, describes the CLEMIS Applications that are received with a particular category/tier, and lists the cost for the below categories. As used in this Addendum "FTE" means Full-Time Equivalents (Sworn Officers).

Tier 1 16 or more FTE's 6 – 15 FTE’s 1 – 5 FTE’s

Tier 2 16 or more FTE's 6 – 15 FTE’s 1 – 5 FTE’s Tier 2.5 16 or more FTE's 6 – 15 FTE’s 1 – 5 FTE’s

Tier 3 16 or more FTE's 6 – 15 FTE’s 1 – 5 FTE’s Tier 4 Rescinded

Tier 5 Rescinded

Tier 6 (eCLEMIS) 19 or more FTE’s 6 – 18 FTE’s 1 – 5 FTE’s Tier 7 Public Safety Answering Point (PSAP)/Central Dispatch Center

Tier 8 Jail Management (outside Oakland County)

Federal Departments, Offices or Agencies Inquiry Only in the State of Michigan (does not contribute any data)

District Court in Oakland County (excluding 52nd District Courts)

Pays CLEMIS Fee: receives ticket data. OPT-OUT of CLEMIS Citation Payment Application Does not pay CLEMIS Fee: receives ticket data load and must exclusively use CLEMIS Citation Payment Application.

District Court outside Oakland County

Pays CLEMIS Fee: receives ticket data. OPT-OUT of CLEMIS Citation Payment Application Does not pay CLEMIS Fee: receives ticket data load and must exclusively use CLEMIS Citation Payment Application.

Circuit Court (outside Oakland County - does not contribute any data)

Prosecutor Office (outside Oakland County, does not contribute any data)

FRMS Participant (Fire Records Management System)

Page | 1 APPROVED BY: CLEMIS Strategic Planning Committee 07-08-15 CLEMIS Advisory Committee 07112-16-15 Oakland County Board of Commissioners 8-13-15 II. ADDITIONAL CLEMIS APPLICATIONS

Public Body may select and shall receive any of the CLEMIS Applications, selected below, for a separate cost. The cost for the CLEMIS Applications is set forth on the CLEMIS Website.

Mobile Data Computers (“MDC”)

WITH County provided wireless WITHOUT County provided wireless CAD Only WITHOUT County provided wireless Livescan WITH printer WITHOUT printer

Mugshot Capture Station and Investigative Investigative Only Jail Management CLEMIS Member located in Oakland County CLEMIS Member located outside Oakland County

OakVideo (CLEMIS Member located outside Oakland County)

Crime Mapping Application

Pawn Application

Fire Records Management System In Oakland County

Phase I Phase II

Fire Records Management System Outside Oakland County

Fire Department In Oakland County Data Extract

Fire Department Outside Oakland County Data Extract CRASH Report Payment Amount: $______

Enhanced Access Fee Disbursement Instructions

Disbursement when Requested Disbursement Quarterly Make Check Payable to:______

OPT-OUT of Exhibit V (OakNet Connectivity) OakNet connectivity is not needed

CLEMIS Member / Public Body requests that County provide Public Body's data to the following entity: Vendor Name: ______

Address:______

Contact:______Phone:______

Email:______

APPROVED BY: CLEMIS Strategic Planning Committee 07-08-15 Page | 2 CLEMIS Advisory Committee113 07-16-15 Oakland County Board of Commissioners 8-13-15 COUNTY:______James Hess, CLEMIS Division Manager Date

PUBLIC BODY:______

Title/Name:______

Signature:______Date

(to be completed by Public Body)

APPROVED BY: CLEMIS Strategic Planning Committee 07-08-15 CLEMIS Advisory Committee 07-16-15 Page | 3 Oakland County Board of Commissioners114 8-13-15 Pittsfield Charter Township

6201 West Michigan Avenue, Ann Arbor, MI 48108 Phone: (734) 822-3135  Fax: (734) 944-6103 Website: www.pittsfield-mi.gov

Office of the Supervisor

MEMORANDUM

TO: Pittsfield Township Board of Trustees

FROM: Matt Harshberger, Director of Public Safety

THROUGH: Mandy Grewal, Township Supervisor

DATE: January 19, 2016

SUBJECT: Agreement with Guardian Tracking, LLC for Employee Performance Tracking Database

ACTION REQUESTED: Authorize the Township Supervisor and Clerk to enter into an agreement with Guardian Tracking, LLC to provide a hosted/web-based employee performance evaluation system/database at an annual cost of $1,469, subject to the township attorney’s approval.

BACKGROUND: The Department of Public Safety has been a client of Guardian Tracking since October 2009. Since implementation this software/database system has supported and tracked public safety employees (police, fire, dispatch) in all areas of job performance, use of force incidents, citizen complaints, vehicle pursuits, training, and other assessment criteria that assist with the overall administration of the public safety department. Additionally, the system provides an effective means of recognizing positive performance, as well as providing flags for early intervention when performance criteria thresholds are encountered and corrective action may be necessary.

The proposed agreement is for moving the on-site database from the township’s server to a hosted/ web- based system that is being offered at the same cost as the current, annual user fee of $1,469. This pricing will remain in effect until November 2018. Thereafter, the fee may increase no greater than twenty percent for the following three-year term. Upon switching to a hosted solution, daily database backups, technical support/services, and software updates will be automatically performed by the provider, so there will be much less burden to township IT staff.

IMPACT ON TOWNSHIP’S HUMAN RESOURCES: The use of the Guardian Tracking System has help improve efficiencies with personnel files, including, but not limited to, assisting with performance evaluations, providing early intervention warnings, having a centralized storage space for training records and tracking employee recognitions and disciplinary matters.

115 IMPACT ON TOWNSHIP’S BUDGET: The annual expenditure will continue to be paid from the 2016 DPS budget, account #205-340-818 (Contractual Services).

IMPACT ON INDIRECT COSTS: None.

IMPACT ON OTHER TOWNSHIP DEPARTMENTS OR OUTSIDE AGENCIES: None.

CONFORMITY TO TOWNSHIP POLICIES: The purchase is in compliance with policy.

ATTACHMENTS: A hosted application services agreement from Guardian Tracking, LLC.

116

GUARDIAN TRACKING, LLC HOSTED APPLICATION SERVICES AGREEMENT

THIS HOSTED APPLICATION SERVICES AGREEMENT (the "Agreement") is by and between GUARDIAN TRACKING, LLC, an Indiana limited liability company ("Guardian") and the undersigned customer (the "Customer");

WITNESSETH:

WHEREAS, Guardian has developed and owns certain, proprietary software systems (each, an "Application" or the "Application Services"); and

WHEREAS, Customer desires to subscribe to and access one or more Applications via the Internet, and Guardian desires to provide access to the Application(s), together with related maintenance and support services, all pursuant to the terms and subject to the conditions of this Agreement;

NOW, THEREFORE, in consideration of the premises, of the mutual promises, agreements and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, Guardian and Customer agree as follows:

SECTION 1

License

1.1 Grant of License. Subject to the terms of this Agreement, Guardian hereby grants to Customer a non-exclusive, non-transferable right and license (the "License") to (a) access and use the Application(s) identified on Schedule A, via the Internet, and (b) use any related user documentation or materials provided or disclosed to Customer by Guardian in the course of providing such access to the Application(s) (the "Documentation"). BY THIS LICENSE, CUSTOMER IS GRANTED NO RIGHTS TO THE OBJECT OR SOURCE CODE OF THE APPLICATIONS OR ANY TRANSLATIONS OR DERIVATIVE WORKS THEREOF. CUSTOMER SHALL NOT CREATE DERIVATIVE WORKS OF, MODIFY, ASSIGN, SUBLICENSE, SELL, RENT, REVERSE ENGINEER, DISASSEMBLE OR DECOMPILE THE APPLICATIONS.

1.2 Scope of License. The License shall permit the number of users set forth on Schedule A as amended by the parties hereto from time to time, to access the Application(s) from the personal computers or networks owned or leased by Customer, for Customer's internal business purposes only and otherwise in accordance with this Agreement. Customer shall be provided with an administrative username and password; such administrative user shall have the ability to add, modify or delete user accounts for access to the Application(s) by its employees and/or agents. Customer will ensure that such passwords are used only by the user assigned to the password and not by any other person. The total number of passwords issued will not exceed the number of users set forth on Schedule A. Customer shall be responsible for protecting the security of usernames and passwords, and shall promptly notify Guardian, upon suspicion that a username has been lost, stolen, compromised, or misused.

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SECTION 2

Equipment

Customer shall be solely responsible for obtaining and maintaining all hardware, software and ancillary services which are necessary for it to access the Application(s) via the Internet, including, without limitation, all computers, supported web browsers, and internet services, as further set forth on Schedule B. Guardian may update the information on Schedule B at any time, and shall provide a copy of such updated schedule to Customer.

SECTION 3

Services

3.1 Support, Maintenance, and Training Services. Guardian shall provide to Customer, during the Term, support, maintenance and training services according to the parameters and specifications described in Schedule C attached hereto (the "Support Services"). Guardian shall use commercially reasonable efforts during the Term to correct any reproducible material error, malfunction or defect in the Application(s) that prevents the Application(s) from substantially and materially performing in accordance with the then-current Documentation, and shall commence such efforts within ten (10) business days after its receipt of a written request by Customer for such maintenance, which request shall include a detailed description of the error, malfunction or defect. GUARDIAN WILL HAVE NO OBLIGATION WITH RESPECT TO ANY PURPORTED ERROR, MALFUNCTION OR DEFECT WHICH ARISES FROM CAUSES EXTERNAL TO THE APPLICATION(S) OR THE APPLICATION(S) REMOTE HOSTING ENVIRONMENT OR BY IMPROPER USE BY CUSTOMER OR ITS AGENTS.

3.2 Data Entry. The entry of Customer information and data required for Customer to utilize the Application(s) ("Customer Data") will be performed by Customer at Customer's sole expense. In the event that Customer Data is shared with the Application via any Customer or third-party database or software application, Customer shall be solely responsible for the transfer and sharing of such Customer Data, and Customer represents and warrants that it possesses all necessary rights to use and access such database or software application.

SECTION 4

Fees

4.1 Fees. In consideration of the License and the Support Services, Customer shall pay the fees described in and/or computed in accordance with the rates set forth in Schedule A attached hereto (the "Fees"). Guardian shall have the right to modify the Fees as set forth in Schedule A.

4.2 Fee Invoices. All fees shall be payable in accordance with the invoicing procedures set forth in Schedule A. Applicable taxes covering the License or Support Services, including sales, use, personal property, value-added, withholding, excise or other taxes and duties, if any, but specifically excluding any income or corporate franchise taxes, will be added to the invoice as prescribed by applicable law. In the event Customer is a tax exempt organization, Customer shall provide all documentation requested by Guardian to evidence its tax exempt status.

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SECTION 5

Term and Termination

5.1 Term. The term of this Agreement shall be set forth in Schedule A.

5.2 Termination.

(a) Upon termination of this Agreement, Customer shall Immediately and permanently discontinue using, in any manner whatsoever, the Application(s);

(b) Upon termination of this Agreement, Guardian shall:

(i) Return all Customer Data in electronic format.

(ii) Within thirty (30) days of the effective date of such termination and upon request by Customer, certify in writing to Customer that all actions required by this Section 5.2(b) have been complied with by Guardian;

SECTION 6

Default and Remedies

6.1 Events of Default. Each of the following shall constitute an Event of Default under this Agreement:

(a) Customer fails to pay any amount due hereunder within ten (10) days after receipt of written notice from Guardian that said payment is past due; and

(b) Either party fails to perform or observe any obligation, covenant, term, condition or provision of this Agreement, and such failure is not remedied or cured by the defaulting party within thirty (30) days after receipt of written notice thereof by the other party hereto.

6.2 Remedies. If an Event of Default occurs, the non-defaulting party may, at its option, pursue any remedy available to it at law or equity, suspend performance of its obligations under this Agreement for so long as the Event of Default continues unremedied, and/or terminate this Agreement or any portion hereof

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SECTION 7

Representations and Warranties

Each party represents and warrants that it has the power and authority to enter into this Agreement. Guardian represents and warrants that (a) it will provide the Support Services in a manner consistent with generally accepted industry standards, and (b) the Application(s) shall perform substantially in accordance with the Documentation under normal use. Customer represents and warrants that it has the full right and license to use the Customer Data in connection with the Application(s) and that such use shall not infringe on any third party intellectual property rights. Customer is responsible for all activity occurring under Customer's user accounts and shall abide by all applicable local, state, national and foreign laws, treaties and regulations in connection with Customer's use of the Application(s), including those related to data privacy, international communications and the transmission of technical or personal data. By this Agreement, Guardian does not attain ownership in any Customer Data. Customer, not Guardian, shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all Client Data, and Guardian shall not be responsible or liable for the deletion, correction, destruction, damage, loss or failure to store any Client Data. Guardian shall use reasonable efforts to protect Client Data behind a secure firewall system, and to conduct data backups, as more fully set forth on Schedule C.

SECTION 8

Disclaimer of Warranties; Limitation of Liability

EXCEPT AS EXPRESSLY SET FORTH IN SECTION 7, THERE ARE NO OTHER REPRESENTATIONS, WARRANTIES, CONDITIONS, OR OTHER TERMS CONCERNING THE APPLICATION(S) OR THE SUPPORT SERVICES, AND GUARDIAN AND ITS LICENSORS EXPRESSLY DISCLAIM ANY OTHER WARRANTIES WITH REGARD TO THE APPLICATION(S) OR THE SUPPORT SERVICES, INCLUDING WITHOUT LIMITATION ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT OF THIRD PARTY RIGHTS. IN NO EVENT SHALL GUARDIAN OR ITS LICENSORS BE LIABLE FOR ANY INCIDENTAL, SPECIAL, INDIRECT, OR CONSEQUENTIAL DAMAGES, LOSS OF BUSINESS, LOSS OF PROFITS, LOSS OF GOODWILL, OR TORTIOUS CONDUCT RELATING TO, CAUSED BY, OR ARISING OUT OF ANY BREACH OF ITS OBLIGATIONS OR CUSTOMER'S USE OR INABILITY TO USE THE APPLICATION(S), EVEN IF CUSTOMER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGES. IN NO EVENT SHALL THE AGGREGATE LIABILITY OF GUARDIAN AND ITS LICENSORS ARISING OUT OF THIS AGREEMENT EXCEED THE TOTAL AMOUNTS ACTUALLY PAID BY AND/OR DUE FROM CUSTOMER IN THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO ANY CLAIM BY CUSTOMER AGAINST GUARDIAN.

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SECTION 9

Proprietary Rights and Confidentiality

9.1 Proprietary Rights. All trademarks, service marks, patents, copyrights, trade secrets and other intellectual property rights in the Application(s) (collectively, "Materials") are and will remain the exclusive property of Guardian or its licensors, whether or not specifically recognized or perfected under applicable local law. Customer will not create derivative works of, modify, assign, sublicense, sell, rent, reverse engineer, disassemble or decompile the Materials. Any rights not expressly granted herein are reserved to Guardian or its licensors. Customer will not take any action that jeopardizes Guardian' or its licensors' proprietary rights in the Materials or acquire any right in the Materials. The obligations of Customer under this Section 9.1 shall survive the expiration or earlier termination of this Agreement.

9.2 Confidential Information of Customer.

(a) Guardian may receive from Customer, or otherwise acquire, certain confidential, proprietary, and/or valuable information of Customer, its affiliates, predecessors, successors or permitted assigns and/or business collaborators, including without limitation the Customer Data (any such information shall hereinafter be referred to as the “Confidential Information”). All Confidential Information shall remain the sole and exclusive property of Customer, its affiliates, predecessors, successors or permitted assigns and/or business collaborators as the case may be. Guardian hereby covenants, represents and warrants that Guardian shall treat confidentially and maintain in strict confidence all of the Confidential Information and shall not disclose, in whole or in part, directly or indirectly, any Confidential Information to any person or entity other than to its employees who have a need to know such information for the benefit of Customer to further this Agreement and/or the Support Services; provided, however, that Guardian nor any of its employees shall directly access the Confidential Information without the prior written consent of the Customer.

(b) Upon termination or expiration of this Agreement, Guardian shall return to Customer any and all of the Confidential Information (in accordance with Section 5.2(b)(i)).

(c) Guardian shall cause its employees to comply with the obligations in this Section 9 and shall advise its employees of the obligations hereunder. The obligations set forth in this Section 9 shall survive the expiration or earlier termination of this Agreement.

(d) Customer understands and acknowledges that the technical processing and transmission of the Applications, including Customer Data, may involve (i) transmissions over various networks; and (ii) changes to conform and adapt to technical requirements of connecting networks, devices or services.

(e) In the event that Guardian is requested, pursuant to subpoena or other legal process, to disclose any of the Confidential Information, Guardian shall provide the Customer with immediate notice so that Customer may seek a protective order or other appropriate remedy and/or waive compliance with the provisions of this Agreement. In the event that such protective order or other remedy is not obtained or that Guardian waives compliance with the provisions of this Agreement, Guardian (or such other person) shall furnish only that portion of the Confidential Information which is legally required.

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SECTION 10

Miscellaneous

10.1 Notices. All notices, requests, claims, demands and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if served personally or sent via electronic mail on the party to whom notice is to be given, or on the third (3rd) day after mailing if mailed to the party to whom notice is to be given, by certified mail, return receipt requested, first class postage prepaid, or other nationally-recognized express courier service and properly addressed to the postal address or electronic mail address set forth in the signature blocks of this agreement.

10.2 Benefit of Agreement. The terms and provisions of this Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns.

10.3 Entire Agreement; Modification. This Agreement, including the Schedules attached hereto, contains the entire agreement between the parties with respect to the subject matter hereof; all representations, promises, proposals and prior or contemporaneous understandings between the parties with respect to this subject matter hereof are merged into and expressed in this Agreement; and any and all prior or contemporaneous agreements between the parties with respect to the subject matter hereof are hereby canceled. Except as otherwise provided herein, this Agreement may not be changed or modified, except by agreement in writing, signed by all of the parties hereto.

10.4 Headings. Section headings in this Agreement are for convenience of reference only and shall not govern the interpretation of any provision hereof.

10.5 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which together shall be deemed but one and the same instrument.

10.6 Incorporation by Reference. All Schedules and Recitals hereto are incorporated herein by this reference.

10.7 Assignment. This Agreement may not be assigned, sublicensed or transferred in any way by Customer without Guardian's prior written consent.

10.8 No Joint Venture. Nothing in this Agreement shall be construed to constitute a joint venture, partnership, agency, representative or employment relationship between the parties.

10.9 Force Majeure. If the performance of this Agreement, or any obligation hereunder (except the making of payments) is prevented. restricted, or interfered with by fire, flood, earthquake, explosion or other casualty or accident or act of God; strikes or labor disputes, inability to procure or obtain delivery of parts, supplies, power, telecommunication services, or other services from suppliers, war or other violence; any law, order, regulation, ordinance, demand or requirement of any governmental authority; or any other act or condition whatsoever beyond the reasonable control of the affected party, the party so affected shall be excused from such performance to the extent of such prevention, restriction or interference; provided, however, that the party so affected shall take reasonable steps to avoid or remove such cause of non-performance and shall resume performance hereunder as quickly as reasonably possible when such causes are removed.

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10.10 Non-Waiver. Neither the waiver of any breach nor the failure to enforce any term or condition of this Agreement shall operate as a waiver or release of any such term or condition, nor constitute nor be deemed a waiver or release of any other rights, in law or at equity, or claims which either party may have against the other party for any matter arising out of, or connected with, or based upon this Agreement. No waiver shall be enforceable against any party hereto unless set forth in a written instrument or agreement signed by such party.

10.11 Costs and Expenses. In any action at law or in equity to enforce any of the provisions or rights under this Agreement, the unsuccessful party to such litigation, as determined by the court in a final judgment or decree, shall pay the successful party all costs, expenses and reasonable attorneys' fees incurred by the successful party (including, without limitation, costs, expenses and fees on any appeals), and if the successful party recovers judgment in any such action or proceeding, such costs, expenses or attorneys' fees shall be included as part of the judgment.

10.12 Severability. In the event any term, provision or restriction of this Agreement shall be held to be illegal, invalid or unenforceable by any court of competent jurisdiction, such holding shall in no way affect the legality, validity or enforceability of the remaining provisions of this Agreement, all of which shall continue unaffected and unimpaired thereby. The parties agree that any such unenforceable term, provision or restriction shall be deemed modified to the extent necessary to permit its enforcement to the maximum extent permitted by applicable law.

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IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the later of the dates set forth below.

"GUARDIAN" "CUSTOMER"

GUARDIAN TRACKING, LLC PITTSFIELD TOWNSHIP DEPARTMENT OF PUBLIC SAFETY,

a(n) Michigan Agency

By: By:

Leon Wasilewski Printed Name Printed Name

Its: Partner Its:

January 6, 2016 Date Date

Postal Address: P.O. Box 2291 Postal Address: 6227 W. Michigan Ave. Anderson, IN 46018 Ann Arbor, MI 48108

Electronic Mail: [email protected] Electronic Mail:

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Schedule A

License Information

1. Applications:

Guardian Tracking Employee Performance Documentation / Early Intervention & Recognition Software

2. Users. Up to 110 named users plus 3 admin users may be enabled in the system with a unique password assigned to each user for use only by that user.

3. Fees. $1,469 per year______

a. This agreement is a conversion from the original installed solution. The subscription fee listed above is the same as your current software maintenance agreement. The rate is guaranteed until 2018.

4. Term. The term of this Agreement shall commence on the date signed above. The annual renewal date will be November 23rd of each year (date of the original agreement) and, unless terminated earlier as provided herein, shall continue for a period of twelve (12) months. Prior to expiration of each renewal term, Customer will be invoiced for a 12-month renewal term. If Customer pays such invoice, the term of this Agreement shall be extended 12 months.

5. Modification of Fees. At any time beginning November 23, 2018 via written notice to the Customer. Any increase in the Fees (a) shall be effective on the date stipulated in such notice, provided that the effective date shall be no earlier than thirty (30) days from the date of such notice, (b) shall be equal to no greater than a 20% increase over the then current fee and (c) shall subsequently be increased no more frequently than once every three (3) years.

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Schedule B

Supported Browsers for Accessing the Application

1. The current version, and the immediately prior released version, of any browser listed below.

Browsers:

 Google Chrome  FireFox  Internet Explorer  Safari  Opera

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Schedule C

Support, Maintenance, and Training Services

The following is a description of services to be performed:

 Install on third party hosting environment servers, and provide remote access to, the Application.

 Access to the Application(s), and transmittal of all data, login and password information between the client and the server will be encrypted using Secure Sockets Layer (SSL).

 All Customer Data will be stored in a separate, logical database within a shared physical server. All Customer Data is handled by the Application(s) in isolation from the data of other customers.

 The hardware, software and network will be monitored and maintained and will normally be accessible, in accordance with industry standards, except for scheduled maintenance and required repairs.

 Customer will be notified in advance, usually no less than one week, by email and/or an announcement within the Application, of any scheduled maintenance and/or expected downtime.

 If a system outage occurs, Guardian will promptly commence remedial activities and use reasonable efforts to resolve any such outage within a reasonable amount of time.

 Customer data will be backed up on a daily and weekly basis.

 Provide up to 2 hours of administrator training and 2 hours of user training (without regard to the number of users) every 12 months during the term of this Agreement. Training services are available only upon request and must be scheduled at mutually agreed upon times by both parties. Additional training may be provided upon request and for a fee to be agreed on in writing by the parties.

 The customer is expected to make a reasonable effort to reduce the file size of attachments before uploading them to Guardian (For example, converting .tiff file to .jpeg). In the unlikely event that the average size of attachments, across all incidents, exceeds 1MB Guardian may contact the agency to assist in implementing a strategy to reduce file sizes.

 Any single attachment will be limited to 4MB in size.

11 of 12711 Pittsfield Charter Township

6201 West Michigan Avenue, Ann Arbor, MI 48108 Phone: (734) 822-3135  Fax: (734) 944-6103 Website: www.pittsfield-mi.gov

Office of the Supervisor

MEMORANDUM

TO: Pittsfield Charter Township Board of Trustees

THROUGH: Mandy Grewal Ph.D., Supervisor

FROM: Craig Lyon, Director of Utilities and Municipal Services

DATE: January 27, 2016

SUBJECT: Resolution #16-02, Performance Resolution for Governmental Agencies

BOARD ACTION REQUESTED: Adopt a Resolution to Perform Miscellaneous Operations Within State Highway Right of Ways. Res #16-02.

BACKGROUND: In order to obtain a permit from Michigan Department of Transportation (MDOT) to construct, operate, use and/or maintain utility or other facilities or to conduct other activities, on, over and under state highway right of way, the attached resolution is required to be approved annually by any municipality wishing to perform such service.

IMPACT ON TOWNSHIP’S HUMAN RESOURCES: No impact.

IMPACT ON TOWNSHIP’S BUDGET: No impact.

IMPACT ON INDIRECT COSTS: No impact.

IMPACT ON OTHER TOWNSHIP DEPARTMENTS OR OUTSIDE AGENCIES: Required by Michigan Department of Transportation (MDOT).

CONFORMITY TO TOWNSHIP POLICIES: Conforms.

ATTACHMENTS: • Resolution #16-02, Performance Resolution for Governmental Agencies

128 Michigan Department Page 1 of 2 Of Transportation PERFORMANCE RESOLUTION FOR 2207B (03/13) GOVERNMENTAL AGENCIES

This Performance Resolution is required by the Michigan Department of Transportation for purposes of issuing to a municipal utility an ''Individual Permit for Use of State Highway Right of Way'' (form 2205), or an ''Annual Application and Permit for Miscellaneous Operations Within State Highway Right of Way'' (form 2205B).

RESOLVED WHEREAS, the (city, village, township, etc.) hereinafter referred to as the ''GOVERNMENTAL AGENCY,'' periodically applies to the Michigan Department of Transportation, hereinafter referred to as the "DEPARTMENT," for permits, referred to as ''PERMIT,'' to construct, operate, use and/or maintain utility or other facilities, or to conduct other activities, on, over, and under State Highway right of way at various locations within and adjacent to its corporate limits;

NOW THEREFORE, in consideration of the DEPARTMENT granting such PERMIT, the GOVERNMENTAL AGENCY agrees that:

1. Each party to this Agreement shall remain responsible for any claims arising out of their own acts and/or omissions during the performance of this Agreement, as provided by law. This Agreement is not intended to increase either party's liability for, or immunity from, tort claims, nor shall it be interpreted, as giving either party hereto a right of indemnification, either by Agreement or at law, for claims arising out of the performance of this Agreement.

2. Any work performed for the GOVERNMENTAL AGENCY by a contractor or subcontractor will be solely as a contractor for the GOVERNMENTAL AGENCY and not as a contractor or agent of the DEPARTMENT. The DEPARTMENT shall not be subject to any obligations or liabilities by vendors and contractors of the GOVERNMENTAL AGENCY, or their subcontractors or any other person not a party to the PERMIT without its specific prior written consent and notwithstanding the issuance of the PERMIT. Any claims by any contractor or subcontractor will be the sole responsibility of the GOVERNMENTAL AGENCY.

3. The GOVERNMENTAL AGENCY shall take no unlawful action or conduct, which arises either directly or indirectly out of its obligations, responsibilities, and duties under the PERMIT which results in claims being asserted against or judgment being imposed against the State of Michigan, the Michigan Transportation Commission, the DEPARTMENT, and all officers, agents and employees thereof and those contracting governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract. In the event that the same occurs, for the purposes of the PERMIT, it will be considered as a breach of the PERMIT thereby giving the State of Michigan, the DEPARTMENT, and/or the Michigan Transportation Commission a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages.

4. The GOVERNMENTAL AGENCY It will, by its own volition and/or request by the DEPARTMENT, promptly restore and/or correct physical or operating damages to any State Highway R ight of W ay resulting from the installation construction, operation and/or maintenance of the GOVERNMENTAL AGENCY'S facilities according to a PERMIT issued by the DEPARTMENT.

5. With respect to any activities authorized by PERMIT, when the GOVERNMENTAL AGENCY requires insurance on its own or its contractor's behalf it shall also require that such policy include as named insured the State of Michigan, the Transportation Commission, the DEPARTMENT, and all officers, agents, and employees thereof and those governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract.

129

MDOT 2207B (03/13) Page 2 of 2

6. The incorporation by the DEPARTMENT of this resolution as part of a PERMIT does not prevent he DEPARTMENT from requiring additional performance security or insurance before issuance of a PERMIT.

7. This resolution shall continue in force from this date until cancelled by the GOVERNMENTAL AGENCY or the DEPARTMENT with no less than thirty (30) days prior written notice to the other party. It will not be cancelled or otherwise terminated by the GOVERNMENTAL AGENCY with regard to any PERMIT which has already been issued or activity which has already been undertaken.

BE IT FURTHER RESOLVED, that the following position(s) are authorized to apply to the DEPARTMENT for the necessary permit to work within State Highway Right of Way on behalf of the GOVERNMENTAL AGENCY.

Name and/or Title

I HEREBY CERTIFY that the foregoing is a true copy of a resolution adopted by the (Name of Board, etc) of the of (Name of GOVERNMENTAL AGENCY) (County)

at a meeting held on the ______day of ______A.D. ______.

Signed Title

130 PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES #16-03 A RESOLUTION AUTHORIZING THE SUPERVISOR AND CLERK TO EXECUTE AGREEMENTS WITH THE WASHTENAW COUNTY ROAD COMMISSION FOR THE INSTALLATION AND MAINTENANCE OF TRAFFIC CONTROL DEVICES

January 27, 2016

Minutes of a Regular Meeting of the Township Board for Pittsfield Charter Township, Washtenaw County, Michigan, held at the Pittsfield Township Administration Building, located at 6201 W. Michigan Avenue, in said Township on Wednesday, the 27th day of January at 6:30pm.

Present: Absent:

The following preamble and resolution were offered by ______and supported by ______.

WHEREAS, Pittsfield Charter Township has a complete streets policy with the goal of ensuring that roadway development and improvement within the Township:

a) Is sensitive to the local context and recognizes that needs vary according to urban, suburban, and rural settings; and b) Considers the functional class of the roadway and project costs and allows for appropriate exemptions; and c) Considers the varying mobility needs of all legal users of the roadway, of all ages and abilities; and

WHEREAS, The installation of midblock crossings and other traffic control devices will enhance pedestrian safety and improve access for pedestrians and others using alternatives to motor vehicles for transportation; and

WHEREAS, The Washtenaw County Road Commission will, upon the installation of traffic control devices that meet Road Commission standards, agree to maintain the devices at cost; and

WHEREAS, The Township is willing to enter into an agreement with the Road Commission allowing the Township to install the devices, to the extent funds are available; and

WHEREAS, The Township has identified funds available for the installation of traffic control devices at or near the following two locations in Pittsfield Charter Township: • Textile Road 3200 feet west of State Road • Oak Valley Drive @ Silver Springs Drive; and

131

NOW THEREFORE BE IT RESOLVED, that the Pittsfield Charter Township Board of Trustees authorizes the Supervisor and Clerk to execute an Agreement with the Washtenaw County Road Commission for the installation of traffic control devices at the locations listed above and to reimburse the Road Commission for the maintenance of said devices subject to approval of the Township Attorney.

ROLL CALL VOTE: Ayes: Nays: Absent: Abstain:

RESOLUTION DECLARED ADOPTED

______Mandy Grewal, Supervisor Pittsfield Charter Township

DATED: January __, 2016

132 CERTIFICATE

I, Alan Israel hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of Pittsfield Charter Township, County of Washtenaw, State of Michigan, at a Regular Meeting held on, January 27, 2016, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

______Alan Israel, Clerk Pittsfield Charter Township

DATED: January__, 2016

133 WASHTENAW COUNTY ROAD COMMISSION 555 N. ZEEB ROAD ANN ARBOR, MICHIGAN 48103 TRAFFIC CONTROL DEVICE AGREEMENT

LOCATION: AGREEMENT NO.

EFFECTIVE DATE OF DEVICE TYPE(S): THIS AGREEMENT:

Under authority of state law and by virtue of resolutions formally adopted by their respective governing bodies, the undersigned hereby agree to participate in the cost of maintenance and operation of the traffic control device(s) at the location(s) listed above on the basis of the division of costs as shown below. Details of the location are as shown on the attached documentation. PARTICIPATION AGREEMENT

Agency WASHTENAW COUNTY ROAD COMMISSION Agency Agency Other

BILLING AGREEMENT: It is agreed that the Washtenaw County Road Commission shall bill the parties designated above on the participation agreement for their proportionate share of all costs relative to the maintenance and operation of the traffic control device(s) on the first billing cycle after the charges are incurred.

It is further agreed that the agency responsible for payment of energy billings and/or leased line interconnection billings included in the operation costs, shall be the Washtenaw County Road Commission. It is further agreed that the agency responsible for performing maintenance by approved guidelines and policies, shall be the Washtenaw County Road Commission.

"In the event the traffic control device(s) referred to in this agreement is located on a road or street that is not under the jurisdiction of the Washtenaw County Road Commission, the authority having the jurisdiction over the road or street hereby agrees to save harmless, indemnify, represent, and defend the Washtenaw County Road Commission from any claims, demands, or suits arising out of or relating to the maintenance and operation of the traffic control device(s) which is the subject matter of this agreement."

It is further agreed that title to all equipment at the roads listed in this agreement shall remain with the agency having jurisdiction of the road in which the equipment is located. This agreement is terminable on a unanimous decision between all parties.

Agency WASHTENAW CO. ROAD COMM. Agency Signed By Signed By

Print Print Name Name Title Title Date Date

Agency Other Signed By Signed By

Print Print Name Name Title Title Date Date

134 Pittsfield Charter Township

6201 West Michigan Avenue, Ann Arbor, MI 48108 Phone: (734) 822-3135  Fax: (734) 944-6103 Website: www.pittsfield-mi.gov

Office of the Supervisor

MEMORANDUM

TO: Pittsfield Charter Township Board of Trustees

THROUGH: Mandy Grewal Ph.D., Supervisor

FROM: Craig Lyon, Director of Utilities and Municipal Services

DATE: January 27, 2016

SUBJECT: SAW Grant, Asset Management Software

BOARD ACTION REQUESTED: Authorize the Supervisor and Clerk to enter into an agreement with Ritter GIS, for the deployment of City Works, Asset Management Software, as identified in the MDEQ SAW (Stormwater Asset Management and Wastewater) Grant award in an amount not to exceed $97,650.00, subject to township attorney approval.

BACKGROUND: Pittsfield Township was awarded a $1.4 million SAW Grant to develop a robust CMMS (Computerized Maintenance Management System) to manage the sanitary infrastructure throughout the township. As part of the grant requirements, a CMMS or Asset Management System must be created and utilized to provide continued monitoring and record keeping of the infrastructure. The initial purchase and first year maintenance fees will be funded through the grant. All other consecutive years will be covered through the Utilities Department.

City Works is an all-inclusive software program that enables complete management of not only sanitary infrastructure but also water, inventory, fleet and many other areas of municipal operations which can benefit from GIS systems. Once fully deployed, not only will the CMMS be a safe house for all information including CCTV of sewers, repair work and maintenance, work orders, contracts, customer service requests and capital improvements, it will also allow all of this information and more to be accessed remotely regardless of location, i.e. field or office. Ultimately, integration of asset management software will provide the necessary means to ensure efficient and cost effective operations that would otherwise be performed through the addition of administrative staff for data entry and filing.

IMPACT ON TOWNSHIP’S HUMAN RESOURCES: No Impact, provides for electronic data collection and management lessening the impact on township resources and increasing efficiencies.

IMPACT ON TOWNSHIP’S BUDGET: Funded through SAW Grant and Utilities. Acct. # 592-970, Capital Expense.

IMPACT ON INDIRECT COSTS: No Impact

135 IMPACT ON OTHER TOWNSHIP DEPARTMENTS OR OUTSIDE AGENCIES: No Impact

CONFORMITY TO TOWNSHIP POLICIES: Conforms

ATTACHMENTS:

• Proposal from Ritter GIS

136

PITTSFIELD TOWNSHIP, WASHTENAW COUN T Y, M I SAW GRANT CMMS PROPOSAL

January 20, 2016

Mr. Craig A. Lyon Pittsfield Charter Township Director of Utilities & Municipal Services 6201 W. Michigan Ave. Ann Arbor, MI 48108

PROPOSAL FOR PITTSFIELD TOWNSHIP WASTEWATER SAW GRANT COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM

RE: Wastewater Utility Implementation for CityWorks Online

Mr. Lyon,

The attached proposal contains an overview and cost projections for the Wastewater SAW Grant project to develop and deploy a fully functional computerized maintenance management system (CMMS).

Thank you for allowing us the opportunity to submit this proposal.

Please contact me with any questions you may have, or if you require additional information.

Sincerely,

Doug Ritter, GISP Ritter GIS, Owner/Senior Consultant 42209 Ann Arbor Rd. Plymouth, MI 48170 Email: [email protected] Phone: 248.914.6035

42209 ANN ARBOR ROAD • PLYMOUTH MI 48170 JANUARY 20, 2016 RITTERGIS.COM 137

PITTSFIELD TOWNSHIP, WASHTENAW COUN T Y, M I SAW GRANT CMMS PROPOSAL

Pittsfield Township, Washtenaw County, MI Computerized Maintenance Management System (CMMS)

Project Overview:

The following solution includes an outline and cost schedule for the full development and implementation of a Computerized Maintenance Management System (CMMS) and integrated Geographic Information System (GIS) for the Charter Township of Pittsfield, Wastewater Utility Department.

Overall Key-Items for Deployment:

- SAW Reimbursement for initial year software purchase. - Licenses based on 15 overall users. - Completely hosted solution – no internal network structure or servers required. - Integrating explicitly with wastewater utility department. - All hardware to be purchased separately by Pittsfield Township. (Not included in proposal)

Scope of Services

Software/License Purchase The proposed solution includes software and licenses that are completely managed and maintained by the software vendors. This deployment method provides township staff complete access to the software, without the obligation or additional costs to manage and install system updates and hardware components.

The following software vendors/products included in this design were based on feedback from the township staff:

- Azteca Systems Inc.: City Works Online (CWOL) is a fully hosted, cloud environment designed and built exclusively for Esri’s ArcGIS, Azteca Systems Inc. This application is where the users will log into each day to complete and assign work activities.

- ESRI: ArcGIS Online (AGOL) is a collaborative, cloud-based platform that lets members of an organization create, share, and access maps, applications, and data, including authoritative base maps published by Esri. This is the asset mapping platform that integrates with Cityworks to associate work activities and costs to individual assets.

Note: The ArcGIS Online platform is a full functioning GIS that the city can utilize for most of their GIS mapping needs. The hosted data would be accessible by anyone with an internet connection and security credentials. This software will reduce the need for future GIS license purchases and maintenance costs.

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PITTSFIELD TOWNSHIP, WASHTENAW COUN T Y, M I SAW GRANT CMMS PROPOSAL

Development & Implementation Services

The following tasks have been identified to build the initial framework and develop a customized solution for the Pittsfield Township wastewater operations. The implementation and workflows shall be designed specifically for all wastewater utility layers including sewer gravity and force mains, manholes, pump stations, laterals, and any other wastewater asset that the township is responsible for maintaining.

Each of these tasks will involve coordination and data gathering from staff to determine optimal workflows that match the current operational procedures.

- System Development for CWOL-AGOL: Establish templates to be used, logins and security rights, entity groups and domains, system notifications, link to GIS asset types, create data for equipment, labor, and materials.

- Interview & Existing System Documentation: Meet with field crews and administrative staff to gain insight into current workflow practices. Document common issues and workflows and prioritize. Identify annual events, inspections, and external practices for integration.

- Work Order & Service Request Setup: Develop templates for service requests and work orders. Establish any default information, assign to values, and notifications.

- ArcGIS Online Setup Setup users and groups for maps and services to be published. Create CWOL user for integration to Cityworks. Setup and publish feature layers. Create account site information.

- ArcGIS Online Base Map Development Create base map for Cityworks users to utilize within CWOL. Includes mapping of all utilities and various useful GIS data layers.

- Inbox-Audit-Security Template Design Build and inbox to be utilized by staff once site development is complete. Create common and practical saved searches for instant review. Setup security rights on work orders, requests, and templates.

- End User Training Onsite for eight (8) days to deploy and train staff on use of the system. Additional training may be required (SAW Eligible), but it is assumed that staff will be able to work with the software to become familiarized with each step of the implementation process.

- ESRI Database Migration Create GIS database for single repository of all utilities and base layer information. Import existing GIS data layers to ESRI Local Government Information Model.

- CCTV - PACP Inspection Data Import Create import process and import PACP collected data for Cityworks inspection information.

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PITTSFIELD TOWNSHIP, WASHTENAW COUN T Y, M I SAW GRANT CMMS PROPOSAL

Fee and Schedule

Total Project Cost – $97,650 (Not-to-exceed)

VENDOR DESCRIPTION UNITS UNIT COST TOTAL Cityworks ELA Server AMS STANDARD Tier 4 1 $ 45,000 $ 45,000.00 Cityworks CWOL Online Infrastructure Charge 15 $ 250 $ 3,750.00 ESRI ArcGIS Online (15 users) 15 $ 500 $ 7,500.00 Ritter GIS System Implementation and Deployment 518 $ 80 $ 41,400.00 TOTAL: $ 97,650.00

NOTE: Maintenance for 1-year is included in the initial software purchase. No reoccurring fees are included in this proposal.

Deliverables and Milestones Schedule

A detailed schedule of milestones and project deliverables shall be developed after the initial project kickoff meeting and coordination with township staff.

Project Completion: All initiatives shall be completed 6 months from contract execution date

42209 ANN ARBOR ROAD • PLYMOUTH MI 48170 JANUARY 20, 2016 RITTERGIS.COM 140

PITTSFIELD TOWNSHIP, WASHTENAW COUN T Y, M I SAW GRANT CMMS PROPOSAL

Authorization

I verify that I have read all attachments and fully understand what is included in this project. By submitting this signed proposal, I authorize Ritter GIS to execute work immediately.

PITTSFIELD CHARTER TOWNSHIP

Authorized Client Signature:

Print Name: Title: Date:

PITTSFIELD CHARTER TOWNSHIP

Authorized Client Signature:

Print Name: Title: Date:

RITTER GIS

Authorized Client Signature:

Print Name: Doug Ritter Title: Owner/Senior Consultant Date: 1/20/2016

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