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Cyngor Cymuned Pontyclun Community Council Croesawn Ohebu Yn Gymraeg a Fydd Gohebu Yn Y Gymraeg Ddim Yn Arwain at Oedi Gormodol

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Cyngor Cymuned Pontyclun Community Council Croesawn Ohebu Yn Gymraeg a Fydd Gohebu Yn Y Gymraeg Ddim Yn Arwain at Oedi Gormodol Appendix 1 Cyngor Cymuned Pontyclun Community Council Croesawn ohebu yn Gymraeg a fydd gohebu yn y Gymraeg ddim yn arwain at oedi gormodol. Rhowch wybod inni beth yw'ch dewis iaith e.e. Cymraeg neu'n ddwyieithog Swyddfa Cyngor Cymuned Community Council Office Canolfan Gymunedol Pontyclun Pontyclun Community Centre Heol yr Orsaf Heol yr Orsaf Pontyclun Pontyclun CF72 9EE CF72 9EE Ffôn: 01443 238500 Telephone: 01443 238500 E-bost: [email protected] E mail: [email protected] Gwefan: www.pontyclun.net Website: www.pontyclun.net Draft Minutes Draft minutes of the Monthly Meeting of the Pontyclun Community Council held at 7.00 p.m. on Wednesday 11th November 2020. PCC Member attendance at meetings 2019 2020 Member name Oct Nov Jan Feb Mar Apr May Jun Jul Sep Oct Nov Martin Ashford Margaret Griffiths Paul Griffiths Neil Holley Anne Jackson Gwyn Jackson Kate Jones Karan Lane Alison Theaker Carole Willis Mike Davies Present Gave Apologies Absent 1. To receive apologies for absence – all members present 2. Disclosure of personal and pecuniary interest in items of business listed below in accordance with the Code of Conduct. a. No new interests declared 3. Request to undertake measures to promote Social distancing in Pontyclun a. Council agreed to approach local businesses and conduct an online survey of residents using Survey Monkey to ascertain views 1 Appendix 1 b. Admin Working group to consider responses and make a recommendation to Council c. Clerk to contact Simon Gale at RCT CBC to establish what their process would be any potential timescales d. Action Clerk to arrange online survey; members to speak to local businesses ahead of survey MM720 4. To Confirm minutes of the Council meeting of 14th October 2020 are a true record of the meeting a. Minutes confirmed with 3 amendments – one typo; add the source of grant in paragraph 4a ii and to make paragraph 6c clearer to show we wish to remove fencing, but that RCT would be requested to do so. b. Matters arising i. Members agreed to delegate a budget of £200 to a working group consisting of Councillors Margaret Griffiths; Carole Willis; Anne Jackson and Alison Theaker to arrange a Charitable Gift scheme for Pontyclun in 2020 with the aim of supporting foodbank users in the area. The group will meet on Monday 16th November to discuss and agree arrangements 5. To review Council Payments in October a. Reviewed and confirmed 6. To review Council services during Covid lockdown period a. The Council discussed re-opening Cafe50 to groups i. Whilst Welsh Government guidelines allow opening RCT had written asking us to minimise usage ii. Members decided 1. Café 50 remains closed to social groups and lunch service is suspended 2. RCT CBC 1-2-1 youth support by RCT Youth Services could commence should they wish 3. Our Commercially run active groups could return subject to following our guidelines and Welsh Government guidelines. Clerk to ensure that each group has an appropriate risk assessment in place before allowing return b. The Council decided that should Caretaker be absent over the winter additional hours can be allocated to the Assistant caretaker to undertake specific winter tasks 7. To discussed options for replacing Council photocopier a. Council agreed to purchase existing copier for future use with a service contract for maintenance 8. To discuss report from Economy Working Group a. Council noted the group’s report b. Clerk to contact RCT to see if permission can be obtained for a bench on pavement by Kudos in addition to one which is to be sited by the History sign c. Clerk to provide working group with some design ideas for benches 9. To discuss request to hold Carol service and plant bulbs on Council land a. Council agreed that a Carole Service can be held in our Car Park subject to complying with Welsh Government guidelines b. Council asked that Scouts contact Pontyclun Environment Group regarding litter picking and Richard Wistow of RCT Council regarding bulb planting 10. To discuss the RCT CBC review of Local Development plan a. Members noted that this process had now started and that we would be consulted appropriately in due course 2 Appendix 2 Cyngor Cymuned PONTYCLUN Community Council Council payments summary 1. List of Payments made in November is attached in appendix 3a for confirmation and noting 2. The large payment to JPM Ltd is a part payment for the automated door at Café 50. Approx £1k has been held back pending a few minor changes required to the fit Action – Council to note & confirm payments made in November 3 Date: 02/12/2020 Pontyclun Community Council Page 1 Time: 08:41 Current Bank A/c General List of Payments made between 01/11/2020 and 30/11/2020 Date Paid Payee Name Reference Amount Paid Authorized Ref Transaction Detail 02/11/2020 Rhondda Cynon Taf C.B.C. DD 41.17 Trade Refuse Nov'20 02/11/2020 Rhondda Cynon Taf C.B.C. DD 41.17 Trade Refuse Nov'20 02/11/2020 Screwfix Direct Ltd DD 47.99 CCaretaker Safety Boots 02/11/2020 Screwfix Direct Ltd DD 67.92 Maintenance Materials 02/11/2020 PEAC UK LTD DD 226.82 Pcopier 01/11/20 to 31/01/21 04/11/2020 Tesco BCARD 78.01 Fuel for Community Van 04/11/2020 B&Q BCARD 47.00 Flowering Bulbs 04/11/2020 lights4fun BCARD 115.00 Xmas Fairy Lights 04/11/2020 Amazon Marketplace BCARD 2.85 A5 Diary 2021 04/11/2020 Trent Plastics Fabrications BCARD 50.26 Corrugated Fluted Sheet 04/11/2020 The Plastic Shop BCARD 76.70 Coloured Plastic Sheets 05/11/2020 British Telecom DD 59.99 Office Phone+Broadband Oct'20 05/11/2020 Metroplan Ltd FPO 301.63 Noticeboard BS Brynsadler 10/11/2020 Virgin Mobile DD 8.40 Assist CCaretaker Mobile Phone 11/11/2020 Rhondda Cynon Taf C.B.C. FPO 303.00 Ivor Woods Sign 11/11/2020 LITE Ltd FPO 343.20 Xmas Lights 11/11/2020 JMP Ltd FPO 4,000.00 Cafe 50 Door+Installation 16/11/2020 British Telecom DD 6.00 Caretaker Mobile Nov'20 18/11/2020 RCTCBC FPO 1,543.33 Er+EE Pension Conts Nov'20 18/11/2020 P K Safety FPO 55.44 Disposable/Needle Gloves 20/11/2020 P A Williams 005534 80.00 Community Xmas Tree 20/11/2020 Amberol Ltd FPO 58.20 Barrier Basket Liners 23/11/2020 HMRC BP 1,004.35 Tax+NI Conts Nov'20 25/11/2020 Swalec DD 10.59 02 Oct'20 to 02 Nov'20 25/11/2020 Rhondda Cynon Taf C.B.C. DD 166.00 Car Park Rates Nov'20 27/11/2020 Auditing Solutions Ltd FPO 270.00 Interim Audit 2020/21 27/11/2020 Lloyds Bank PAY 5.00 10 Sept'20 to 09 Oct'20 30/11/2020 Martin McColl VISA 8.00 Christmas Cards 30/11/2020 Toshiba Tec UK Imaging Systems DD 43.59 PCopier Useage 10/07 to 02/10 Total Payments 9,061.61 4 Appendix 3 Cyngor Cymuned PONTYCLUN Community Council Council services in Covid 19 constraint period With Government regulation/ guidelines in place relating to Covid 19 in taken steps to protect our staff and residents from potential infection. We are closely looking at and following RCT CBC practice and relevant government advice, updating as things change. Action required – members to review position on Café 50 groups and decide actions to take Café 50 • Café 50 has been closed to all groups since March • The new Welsh Government regulations allow us to reopen Café 50 and for organised groups of up to 15 to meet. This applies for all our groups including the active ones. • Following a request from RCT the Council decided last month that we would not open to groups except those that are effectively run as Businesses and for 1-2-1 Youth Counselling by RCT Youth services o Of these groups ▪ The Children’s Taekwondo group advise they have found alternative location where classes will be held from New Year but will meet on 10th and 17th at Café 50. We have seen their Covid guidelines ▪ The Saturday Yoga class will restart in January with a possible second session on Thursdays ▪ No information from the others – Mature Movers and RCT Youth Services • Over 90% of our users come from the Pontyclun/Llanharry/Llantrisant area. Since last meeting the overall cases in this area are largely unchanged though there is a reduction to about 125 per 100k residents across Pontyclun/Llanharry and increase to 220/100k in Llantrisant/Talbot Green (as at w/ending 29 Nov). Overall cases across RCT and Cardiff & Vale Counties are now increasing again and the Welsh Government has recently applied new restrictions on hospitality and entertainment industry • As the position is not materially different from last month the Clerk recommends that we leave position as is and review again in January. • Action o Do members wish to reopen Café 50 on a wider phased basis with effect from beginning of January or retain existing policy to only allow the above groups and review again at the January Meeting Parks • Ivor Woods has remained fully open at all times • The Park and Playground are fully open since 20th July Office • The Council Office is closed to walk in visitors though we are available to meet on a prebooked basis since September – so far, no meetings have been requested 5 Appendix 3 • We plan to close the Council Offices from Monday 21st December to Friday 1st January (inclusive), reopening on Monday 4th Jan.
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