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Parish Council – Meeting Support Document

8.1.21 b): Planning Decisions received: Number Location Proposal DNPA Decision 0537/20 Sandsgate Lodge, Variation of Condition 2 attached to application ref: 0400/19 to allow Granted material minor amendments to the floor plans; porch, window openings and garage/stable block shown on the approved drawings

8.1.21 c): Planning Decisions Pending: Number Location Proposal 0319/20 Woodland Springs, Use of land as 14 touring pitches (in lieu of previously approved camping pods ref. Drewsteignton 0690/14) and the relocation of two pods onto two existing touring pitches

9.1.21 c): MVAS deployment Plan. Mobile Vehicle Activated Sign (MVAS) – update for DPC meeting 18 January 2021 1. Number of Highways approved locations has been increased from 5 to 7 posts i. x 3 ii. Crockernwell x2 iii. Sticklepath x2 Note: 2 off additional mounting clips are currently being made by Volunteer 2. Shared Ownership agreement with Sticklepath (SPC) is required to be reviewed no later than June 2021 3. Reminder of current T&Cs of the agreement: i. MVAS is allocated to each Parish Council for 12 weeks at a time and for a total of 6 months/year; a. DPC – December, January, February & June, July, August b. SPC – March, April, May & September, October, November ii. DPC may hire the MVAS to other local councils for a period of 6 weeks in any 12 months a. Prior agreement from SPC required b. DPC can retain any fees accrued for this hire for ongoing insurance and to provide a renewal fund. iii. DPC/SPC volunteers move the MVAS between their Parish sites iv. After 12 weeks the MVAS is dismounted by the hosting parish and delivered to the next Parish Council. v. The Parish Council hosting the MVAS monitor the condition of the MVAS and charge the spare battery vi. A volunteer currently undertakes an inspection/service of the equipment vii. DPC is responsible for managing/ordering any replacement parts e.g. batteries, LEDs, etc. Council meeting held on Monday 18th January 2021, 7.30pm via Zoom. - 1 -

Drewsteignton Parish Council – Meeting Support Document

viii. Each Parish Council is responsible for the condition and maintenance of their mounting clips. ix. Insurance for the MVAS is the responsibility of DPC to cover all agreed placements 4. Proposed Actions i. Extend agreement with Sticklepath PC for further 3 years. Amend to reflect Maintenance & operations. Delete option for DPC to Hire to other PCs. ii. Adopt a revised Deployment Plan with 2-3 weeks/site in order to tie in with battery life and driver awareness "psychology" Whiddon Down (1) Whiddon Down (3) Crockernwell (1) Whiddon Down (2) Crockernwell (2) December Weeks 48-49 Weeks 50-51 January Weeks 51-02 Week 3-4 February Weeks 5 Weeks 6-8 June Weeks 22- 23 Weeks 24-26 July Weeks 27-29 Week 30 August Weeks 31 Weeks 32-35

Weeks/ location/Year 4 5 6 5 6 iii. Continue to operate the MVAS without a Maintenance Agreement and operate on a fix on fail basis given the limited wear items. Unit can be couriered to SWARCO for repair (2-3 weeks)

Council meeting held on Monday 18th January 2021, 7.30pm via Zoom. - 2 -

Drewsteignton Parish Council – Meeting Support Document

9.1.21 d): Asset Register & Annual Inspection.

Cost to Council (if Date known)/ acquired Replacement (if Asset Value known) Location Cllr. Comment/Notes LAND Good condition - see PB Drewsteignton Car Park £0.00 Drewsteignton PB report Drewsteignton Playing field £0.00 Drewsteignton BUILDINGS/STRUCTURES Commemorative Millennium Village Square, stone £199.75 June 2000 Drewsteignton 4 x Millennium boundary Stones £0.00 Looking very "tired" - UV PB Trafalgar Way Project plaque £0.00 Crockernwell & rain damage 7 x Benches £1,409.75 Memorial Bench £1,042.80 Drewsteignton PB Outside PO. Good condition Location Map generated & 5 x Bus Stops £5,637.80 updated Jan'21 Clean & Tidy. Graffiti on Whiddon Down PB bench (tagged) Clean & Tidy. Graffiti on Whiddon Down PB bench (tagged)

Council meeting held on Monday 18th January 2021, 7.30pm via Zoom. - 3 -

Drewsteignton Parish Council – Meeting Support Document

West shelter recently Crockernwell PB repaired & painted Crockernwell PB Oak bench needs TLC Clean & tidy. Noticeboard Drewsteignton PB in good condition Large oak Bench with Granite Drewsteignton ends £665.53 village Garden Sculptured Stone Bird Bath £1,147.46 Drewsteignton Granite Table £791.75 Drewsteignton Drewsteignton Oak Gate £229.49 village Garden WW1 Centenary memorial sundial £0.00 Drewsteignton Shed £7,500.00 Playing Field PB/PFCommittee Good condition Generator in poor condition. Generator & shed Mains supply negates the £500.00 Playing Field PB/PFCommittee need to replace. EQUIPMENT Batteries are OK. Unit remains in good condition. mobile vehicle activated speed volunteer maintains mounts sign (SWARCO) £3,053.23 PB & box 2 previously donated. 2 New posts installed by 4 VAS Posts PB Highways December 2020 3 draw filling cabinet £161.79 Clerks Residence Good condition Laptop (Dell Latitude) £310.80 June 2016 Clerks Residence - Laptop (Lenovo ideapad 330) £319.98 Oct-19 Clerks Residence Good condition

Council meeting held on Monday 18th January 2021, 7.30pm via Zoom. - 4 -

Drewsteignton Parish Council – Meeting Support Document

Chair's Chain of Office £478.02 Chairs Residence Laptop Bag £9.98 Oct-19 Clerks Residence Good condition External Hard Drive(1TB) & Case £45.73 Oct-19 Clerks Residence Good condition encrypted USB Memory stick £25.00 Clerks Residence Good condition Wireless Mouse £6.99 Oct-19 Clerks Residence Good condition Climbing frame and ground matting £8,145.00 Playing Field Covered by ROSPA report play Fort, including a slide £0.00 Playing Field Covered by ROSPA report Wendy house £0.00 Playing Field Covered by ROSPA report Zip wire £1,529.95 Playing Field Covered by ROSPA report Junior Swing set (2 seat) £572.50 Playing Field Covered by ROSPA report Toddler swing set (2 seat) £572.50 Playing Field Covered by ROSPA report Tractor sprung rocker £475.20 Playing Field Covered by ROSPA report Basketball hoop £187.49 Playing Field PB/PFCommittee No longer exists Volleyball net £0.00 Playing Field PB/PFCommittee In good condition Rope bridge £4,500.00 Playing Field PB/PFCommittee Covered by ROSPA report Tug of war rope Some wear. Not used due to £0.00 Playing Field PB/PFCommittee insurance restrictions Greasy pole, £0.00 Playing Field Blue mats are in good condition. Mattresses are in Mats and mattresses a poor condition - these are £0.00 Playing Field PB/PFCommittee used under the blue mats. Some rips hover, still Water slide plastic sheeting £0.00 Playing Field PB/PFCommittee useable 4 large metal table & bench sets £0.00 Playing Field Covered by ROSPA report Council meeting held on Monday 18th January 2021, 7.30pm via Zoom. - 5 -

Drewsteignton Parish Council – Meeting Support Document

5-a-side football posts. £349.99 Playing Field Covered by ROSPA report large gas operated barbecue. £0.00 Playing field Shed PB/PFCommittee Good condition Water Heater & Water Boiler £500.00 Playing field Shed PB/PFCommittee Good condition Football goal posts £114.00 Playing Field Covered by ROSPA report Noughts & Crosses board £195.00 Playing Field Covered by ROSPA report Stone Bench £0.00 Playing Field Covered by ROSPA report Wooden Bench £0.00 Playing Field Covered by ROSPA report Picnic Table £0.00 Playing Field Covered by ROSPA report Cooker £244.98 Playing field Shed PB/PFCommittee Good condition Kitchen Units £378.20 Playing field Shed PB/PFCommittee Good condition Slide £1,370.00 Playing Field Covered by ROSPA report Total £42,670.66

Report from Cllr Brennan on condition of Car Park: • Entrance signage in good condition • Entrance tarmac surface in excellent condition following recent repair. Edges may need ploughing next year. • All spaces are clear of mud & usable. Corner spaces will need re-edging within a year.

Council meeting held on Monday 18th January 2021, 7.30pm via Zoom. - 6 -

Drewsteignton Parish Council – Meeting Support Document

(Left Picture) Bench on the top bank needs replacement - Volunteer opportunity.

(Right Picture) Bench near the cemetery wall needs some TLC. General condition OK. Volunteer opportunity.

Middle posts on each handrail need replacing - bases are rotten. Handrail feels stable and supportive.

Steps and path clear of leaves and moss.

Tree guards need removing.

Council meeting held on Monday 18th January 2021, 7.30pm via Zoom. - 7 -

Drewsteignton Parish Council – Meeting Support Document

Signage looking tired - UV damage & starting to peel. Donation box needs painting. Bus Shelter Locations:

9.1.21 e) Safety concerns from Parishioner regarding bus stop. Dear Parish Councillors and Parish Post, I have become increasingly concerned about safety at bus stops in the parish. On the junction of the Hittisleigh road and the old A30, the bus stop is just past the junction, and in the mornings at around 7.50am and then again at 5 - 5.30pm, cars are stopping on the Hittisleigh road, blocking the junction and causing a hazard to pedestrians and drivers. See photo attached. At times there have been 3 vehicles parked in the road. In the evenings, the late bus returns from College to Whiddon Down at around 5.20 and on at least 2 occasions, parents waiting for their children who are on the bus, are parking in the bus stop and blocking the bus stop. This means that Council meeting held on Monday 18th January 2021, 7.30pm via Zoom. - 8 -

Drewsteignton Parish Council – Meeting Support Document the bus has to stop in the road and the students have to get off the bus into the road, which is not safe. I am hoping that you may be able to discuss this and maybe put up some signage to prevent these dangerous situations. I will forward to the Parish Post as well to spread awareness.

Council meeting held on Monday 18th January 2021, 7.30pm via Zoom. - 9 -