Sticklepath Parish
Emergency Plan
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Amendments
Date Page Number Reason for Amendment Changed by
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Contents
Section Page Plan Maintenance Contents 1.0 Introduction 4 1.1 Aim 4 1.2 Objectives 4 2.0 Activation Procedure 4 3.0 Community Response Team 5 4.0 Incident Coordination 6 5.0 Key Information 6 6.0 Plan Maintenance 7
Annex A Activation Procedure/Log Sheet 8 B Key Contacts 10 C Risks 11 D Community Resources 12 E Householders Emergency Plan 21 F Communications 23 G Maps 24 H Community Flood Plan 25 I Plan Distribution 37 R1 Restricted Contact List 38 R2 Vulnerable Groups 39
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1.0 Introduction An emergency/major incident is any event or circumstance (happening with or without warning) that causes or threatens death or injury, disruption to the community, or damage to property or to the environment on such a scale that the effect cannot be dealt with by the emergency service, local authorities and other organisations as part of their normal day-to-day activities.
Although there is no statutory responsibility for communities to plan for, respond to or recover from emergencies, it is good practice to identify hazards and make simple plans on how they could respond to them.
Sticklepath Parish Council has developed this plan to provide resilience for the community in the pre-event phase or early stages of an emergency.
The Sticklepath Community Response Team has been formed to assist the activation of this plan and to assist the emergency services wherever possible, prior to, during or after an emergency event.
1.1 Aim The aim of this plan is to increase the resilience within the local community through developing a robust coordinated approach that compliments the plans of the responding agencies.
1.2 Objectives • Identify the risks most likely to impact the community • Identify relevant steps to mitigate and respond to emergency situations including warning the community as required. • Identify vulnerable people/groups/establishments in the community. • Identify community resources available to assist during an emergency. • Provide key contact details for the Community Response Team, Key Community Resources, the Emergency Services and Local Authorities. • Provide information and assistance to the Emergency Services upon their arrival and as appropriate throughout the event.
2.0 Activation Procedure/Trigger and Escalation A guideline activation procedure can be found in Annex A. This procedure details the call out order, communicating of information to the community and logging of the actions
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Specific flood triggers and escalation procedures will be detailed in Annex H.
3.0 Community Response Team A Community Response Team (CRT) should be established to coordinate the community’s response to an incident. They are also responsible for keeping the plan up to date.
Role Name Home Phone Mobile Address Coordinator Mike Johns 01837 840822 07801545626 Long Meadow Team Member Mike Savage 01837 840836 07747790533 Dairy Cottage 07766145040 Team Member Jon Herrod-Taylor 01837 840742 07900198102 Tawbank Team Member Allen Cruse 01837 840070 Waterside Cleave Mill
The role of the Community Response Team Co-ordinator is to: • Pull together the Community Response Plan • Ensure the plan is regularly reviewed and updated. • Report annually to the Community detailing if the plan has been activated and highlighting any changes to the CRT members. • Act as a focal point for the community in the response to an emergency. • Act as the main contact point for District/Borough and County Councils and the emergency services, to ensure that two-way communication is maintained. • Ensure that the appropriate individuals and authorities are notified. • Communicate important messages to the community. • Delegate specific roles to others on the CRT. • Activate resources as required.
Tasks should be delegated to team members as appropriate. The Co-ordinator should ensure that all team members are engaged in the planning and response processes.
All members of the Community Response Team should:
• Reside in the community. • Have good local knowledge. • Be able to activate the support of the community and speak on behalf of the community.
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• Ensure that the vulnerable are provided with additional assurance during an emergency. • Ensure that communications are maintained within the community and District/Borough Council. • Ensure that confidentiality is maintained where necessary. • Maintain his/her own Action Log in the event of an emergency. • Create a “grab bag” containing the plan and any appropriate clothing/equipment which may be required. • Have sufficient knowledge of the plan to act as Coordinator in their absence.
The Deputy and other team members should support the Co-ordinator in carrying out their role.
4.0 Incident Coordination
The community have identified their Initial Incident Control Points (ICP) as follows:
The primary ICP will be at: Sticklepath Village Hall (For keyholders see Annex D)
The secondary ICP will be at: Taw River Inn (for contact details see Annex D)
ICP equipment is located at: Village Hall (for contact details see Annex D)
Upon arrival of the emergency services (who may locate at a different ICP), the CRT Co-ordinator should make him or herself known to the emergency services and provide them with a copy of the CEP and be available to provide local knowledge.
5.0 Key Information
The Annexes of this plan provide areas to record key information to plan and use in the event of an emergency.
Annex A - Emergency Action Check List and Template Logging Sheet Annex B - Key Contact List Annex C - Risk Assessments (identifying risks to the community). Annex D - Community Resources Annex E - Householders Emergency Plan Annex F - Communications Annex G - Maps of the Community Annex H - Community Flood Plan
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Annex I - Plan Distribution Annex R1 - Key Contact (not for general distribution) Annex R2 -Vulnerable Groups within the community
6.0 Plan Maintenance
The CRT should meet to discuss the community’s resilience arrangements at least once on an annual basis.
A full review of the plan by the CRT should be carried out annually to ensure the contact numbers are still correct.
When issuing updated pages of the plan it is important to ensure the removed pages are returned as this will help to ensure that all the plans are correctly updated.
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Annex A
Emergency Action Plan Check List
Action Complete (√) 1 Where an emergency is possible or anticipated monitor the situation and warn members of the CRT and community as appropriate. Be prepared to respond urgently. 2 Dial 999 and ensure the emergency services are aware of the emergency and follow any advice given. 3 Contact and inform your District/Borough Council. Jackie Smith (Senior Engineer) 01822 813540 Peter Dale (Emergency Planner) 01803 861278 4 Begin recording details on the Log Sheet overleaf including: • Any decisions you have made and why. • Actions taken • Who you spoke to and what you said (include contact telephone numbers) • Any information received. 5 Contact other members of the Community Response Team and members of the community that need to be alerted by the agreed method. • Households affected. • The Parish Council via the Parish Clerk. • Volunteers and key holders as appropriate 6 Check www.sticklepath.org for updated information and emails for website subscribers 7 If necessary call a community meeting but make sure the venue is safe and that people can get there safely. 8 Make sure you take notes and record actions from the meeting. If a decision is reached to activate an Emergency Plan remember to follow the appropriate check sheet. 9 When the emergency services attend, the Co-ordinator should make him/herself and the CEP available.
UNDER NO CIRCUMSTANCES SHOULD YOU PUT YOURSELF OR OTHERS AT RISK TO FULFILL THESE TASKS.
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Logging Sheet
It is important to record all information during an emergency. Completing a logging sheet is an easy way to ensure information is not lost. It can also help support/justify any decisions made or actions taken.
Date Time Information/Decision/Action Initials
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Annex B Key Contacts List Service/Name Telephone Number Website Additional Info Devon & Cornwall Police 999 (101 Non emergency) www.devon-cornwall.police.uk 08452777444 Devon & Somerset Fire & 999 (Non emergency 01392 www.dsfire.gov.uk Rescue Services 872200) SW Ambulance Service 999 (Non emergency 01392 www.swast.nhs.uk 261621) DCC Emergency Planning 01392 382680 [email protected] Service (Office hrs) www.devon.gov.uk/index/safetyeme rgencies.htm Electricity National Grid 0800 404090 (24 hour www.nationalgrid.com/uk/electricity emergency line) DCC Highways Operational 01392 383329 Control Centre 0845 1551004 WDBC Emergency Planning 01803 861273 [email protected] or Officer 07980011895 Peter Dale WDBC Senior Engineer 01822 813540 [email protected] Jackie Smith Environment Agency 0845 9881188 www.environment-agency.gov.uk (Floodline) Environment Agency 0845 807060 www.environment-agency.gov.uk (Pollution) NHS Direct 111 www.nhsdirect.nhs.uk Okehampton Hospital 01837 658000 www.northdevonhealth.nhs.uk Okehampton Health Centre 01837 52233 www.okehamptonmedicalcentre.co. uk South West Water 0800 230 0561 (leak reports) www.southwestwater.co.uk 0800 169 1144 (Non household leaks) British Telecom 01525 290647 www.bt.com WDBC 01822 813634 RSPCA 0300 1234999 www.rspca.org.uk Met Office 01392 885680 www.metoffice.gov.uk/weather/uk/ 0870 900 0100 sw/sw_forecast_weather.html St Johns Ambulance 08700 104950 SJA.org.uk
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Annex C
Risks
Risk/Hazard Possible Actions Sustained Power Failure Call 0800 404 090 (24 hour emergency line)
Sustained Water Failure Call 0800 230 0561 (leak report) Call 0800 169 1144 (non household leak) Heavy Snow Devon County Highways – 0845 2777 444 See list of Community Resources – Specialist Equipment and Transport
Multiple vehicle road accident Emergency Services 999
Widespread fire Emergency Services 999
Risk of hazardous explosions Emergency Services 999 (LPG, oxyacetylene, oil tank, military devices, road tanker spillage, fertilizer) Aircraft crash Emergency Services 999
Environmental pollution e.g. Emergency Services 999 farm effluent, sewerage, road Environment Agency (Pollution) 0845 807060 tanker spillage WDBC Emergency Planning Officer 07980 011895
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Annex D
Community Resources
Details held by Community Response Team
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Sticklepath and South Zeal People with Useful Skills Details held by Community Response Team
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COMMUNITY RESOURCES - SPECIALIST EQUIPMENT AND TRANSPORT Details held by Community Response Team
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ANNEX E PROPERTIES
Facility Location Telephone Advantages Disadvantages Victory Hall SX Space for 100 South Tawton SX Space for 200 Use closes school School IT Kitchen Car park Hel LP South Tawton SX Space for Recreation Club Kitchen Hel LP Oxenham Arms with SX Space for Use closes pub St Mary’s Chapel Kitchen Kings Arms SX 01837 840300 Space for 100 Use closes pub Kitchen Car park Hel LP Ford Farm SX Broadband Hel LP Good road access Car Park South Tawton SX Space for Car parking Use Church, Church Kitchen closes pub House Seven Stars, EX20 01837 840292 2LW Lovaton Farm cold Jane Barber Mortuary store Lovaton Farm, ST 01647 231649 Sticklepath Village 01837 840147 Space for 150 Hall Mike Eastman Taw River Public Paul & Sue House 01837 840377 Sticklepath Emma Bell Parking & Recreation Field 01837 840159 Camping
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NEIGHBOUHOOD COORDINATORS – SOUTH TAWTON Details held by Community Response Team
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NEIGHBOURHOOD COORDINATORS – STICKLEPATH
Head of Community Response Team – Mike Johns Details held by Community Response Team
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Annex E
Householders Self Help
(The following Householder Emergency Plan can be copied and distributed to residents in the community)
Household Emergency Plan Emergencies can affect the County with little or no notice. Being prepared can help reduce the effects on your families’ lives, reduce the need for help from others and enable you to support the vulnerable in your community. Disruption to essential services such as water and electricity, to regional and national travel and telecoms are all ways an emergency can affect our busy everyday lives.
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Householder Emergency Plan
Keep in a safe place where all members of the family can easily access! Remember if you are not involved in an incident but are close by or perhaps in danger then in most cases the advice is: GO IN, STAY IN, TUNE IN. Station Frequency Website BBC Radio Devon 94.8, 95.8, 96, 103.4, 104.3 FM www.bbc.co.uk/devon Gemini FM 97 – 103 FM www.geminiexeter.co.uk
INFORM THE REST OF YOUR FAMILY/HOUSEMATES Household Contact Details Name Mobile Work
Questions that ought to be asked:– • if you are evacuated is there somewhere you can go? • If you can’t contact each other is there a place you can meet or leave a message? • Who would be responsible for picking up the children from school?
How do you turn off the following? Who is responsible? Electricity Gas Water
KEY CONTACT NUMBERS Emergency Telephone Numbers Emergency Services Doctor NHS Direct School Local Police Home Insurance Local Authority
CREATE AN EMERGENCY BOX This is to help you to find essential items quickly in an emergency. Suggestions:- Torch (+ Spare Batteries) Toiletries Battery Powered Radio (+ Spare Batteries) List of useful contact telephone numbers Candles and Matches Mobile phone and Charger First Aid Kit Copy of this plan
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If you are unable to leave the house Bottled Water Ready to eat food (tinned) Bottle / Tin Opener
If you are stuck in your car Bottled water Blankets Torch and spare batteries
If you are in a position where you can give help to your neighbours then note their contact details here;-
Name Address Home Telephone Mobile
Useful Websites Devon County Council www.devon.gov.uk (search emergency planning) Environment Agency www.environment-agency.gov.uk BBC Devon www.bbc.co.uk/devon National Flood Forum www.floodforum.org.uk
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Annex F
Communications
Providing accurate information is essential and a variety of methods of communicating may need to be used depending on the emergency.
Examples would include Notice Boards, Local Meetings, Community Leaflets, telephone cascade, door knocking, e mail, texts.
Method Location Contact/Responsibility Additional Info Village www.sticklepath.org Emma Bell or [email protected] Website Spencer Stallion Village Village Hall Shane Vallance Noticeboard 01837 840494 Outside Taw River Lois Rowlands clerksticklepathpc@hotma Inn 01837 840367 il.com Village Mike Johns Meeting 01837 840822 Social media Sticklepath Village Emma Bell Facebook page 01837 840159
Sources of Key Information (road closure, school closures etc) are often on local radio (See previous Table for details of Radio Devon and Gemini FM.
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Annex G Map of the Community - Include Key Buildings and Major Hazards. Flood related maps are in Annex H.
Taw River Inn
Finch Foundry
Start of Leat
Sticklepath Bridge
Village Hall Devonshire Inn
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Annex H Community Flood Plan Annex
Contents
Section 1 – Locations of Potential Flooding a) Locations at risk of flooding/Flood Warnings b) Maps of locations at risk of flooding and sources of flooding c) Map showing areas at risk of flooding in 1 in 1000 years. d) Map Showing Ownership and status of Leat Banks
Section 2 – Actions to be taken Before, During and After a Flood a) Local Flood Actions b) Local Volunteers/Flood Wardens c) Important telephone numbers d) Available Flood Resources e) Arrangements between authorities f) Vulnerable residents, properties and locations
Section 3 – After a Flood a) Reputable Contractors
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Section 1 – Actions Before a Flood
1 a) Locations Identified as being at Risk of Flooding.
Area 1 – Leat Supplying Finch Foundry EX20 2NH
Area 2 - Sticklepath Bridge EX20 2NR
Area 3 - Culvert by Sticklepath Garage EX20 2NR
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Area 3 Culvert by Sticklepath Garage
Area 1 Sluice Gate for Leat
Area 2 Sticklepath Bridge
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Section 2 – Actions to be taken Before and During a Flood
Area 1 – Sluice Gate EX20 2NH (immediately outside Drying House)
Level of Indicator Action Equipment Notes Warning Required Flood Alert If water is AT the Alert Sluice Sluice gate People to inform : level of the leat operator to wrench. Alison & Alan Cruse - bank ensure main at Waterside sluice gate is Peter Williams at closed The Drying House Malcolm Brewer at Peppercorns Mike Eastman at Chantry Cottage Dorothy Clark at Brooklands Mike Savage at The Dairy Severe Flood If water pouring 1. Ensure main Sandbags Alert residents of Warning OVER level of gate is closed Grove Meadow, leat bank and open Cleave Mill emergency sluice gates (3) 2. Alert occupants of properties adjacent to leat All Clear When level is Nation Trust to Sluice gate Clerk of Works for well BELOW the open main sluice wrench National Trust leat bank gate again when Wesley Key 07920 throughout its river level 295061 length. returns to Any maintenance normal. issues should be referred to James Fuller on 01395 883125 or Kelly Beazer 01392 883136
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Area 2 – Sticklepath Bridge EX20 2NR
Level of Indicator Action Equipment Notes Warning Required Flood Alert 1. Gauge Organise safe Tractor with Don Reason at reading –above removal by winch Surgery Cottage certain height appropriate Chainsaw & Craig Davidson at 2. Fallen trees personnel appropriate Tawside House and any other PPE Kathy Mathews debris spanning Hauling at Coach House archway equipment Sue Pritchard at The Tallet Derek Moore at Bridge House Nick Drew at Albany House Severe Flood 1. Gauge – Sandbags across Shovel Warning reading? entrance to Sandbags 2. River height Surgery Cottage and over gauge on and cottages Hydrosnakes bridge opposite. All Clear River height Remove sandbags falling below ? and surface debris on gauge
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Area 3 – Culvert by Sticklepath Garage – EX20 2NR
Level of Warning Indicator Action Notes Flood Alert Standing water 1. Check culvert for Chris Darkin at in field blockages of debris. Sticklepath Garage Debris 2. Inform nearby residents Don Reason at obstructing (Sticklepath Garage, Surgery Cotage waterflow at Surgery Cottage & Don’s Nick Drew at Albany entrance to house & others) House culvert . Derek Moore at Bridge House Severe Flood Investigate Warning what critical height will be
All Clear Ensure regular maintenance is undertaken to avoid build-up of debris
Area 4 – Willey Lane outside The Orchard – EX20 2NG Level of Warning Indicator Action Notes Flood Alert Standing water in 1.Ensure all surface The Orchard playing field. Heavy drains are clear. Merryfields snowfall melt in playing 2. Advise nearby Little Gables field residents. Gold Park 3. Use hydrysnakes to prevent floods Severe Flood Road full of water Warning All Clear 1.Ensure regular maintenance is undertaken. 2.Press for improvements in surface water removal. 3.Highways need to clean gully drains by playing field between Orchard & Queenshayes
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2 b) Actions to be taken during a flood – Local Volunteers/Flood- Wardens
NB Volunteers must not put their own lives at risk!!
Name Address Tel Day Tel Night Mobile Mike Savage Old Dairy 01837 07747 790533 840836 07766 145040 Jon Herrod- Tawbank 01837 01837 07901 198102 Taylor 840742 840742 Mike Johns Long 01837 07801 545626 Meadow 840822 Allen Cruse Waterside 01837 07766 930613 840070
2 c) Actions to be taken during a Flood Important Telephone Numbers (Unique to Flooding Scenarios) NB – only list here those Contractors/ Contact details for those unique to flooding scenarios.
Organisation Telephone Telephone Fax/e mail/mobile (office hours) (out of hours) Floodline 0845 988 1188 0845 988 1188 www.environment- agency.gov.uk/homeandle isure/floods/31618.aspx Environment 0845 807060 www environment- Agency agency.gov.uk WDBC 01822 813634 07980 011895 [email protected] ov.uk DCC 01392 382680 [email protected] Fire/Rescue 999 (non www.dsfire.gov.uk emergency 01392 872200)
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Police 999 (101 non www.devon- emergency) cornwall.police.uk Ambulance 999 (111 non www.swast.nhs.uk emergency) SWW 0800 230 0561 www.southwestwater. (leak reports) co.uk 0800 169 1144 (non household leaks) Electricity 0800 404 090 Supplier Telephone 01525 290647 www.bt.com Supplier (BT) Neighbouring Tony Clarke Parish 840283 Contact(s) Rebecca Walker 01837 53570 Bill Cann 840704 Andy White 840443
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2 d) Actions to be taken during a Flood – Arrangements between Authorities
Organisation(s) Agreed Arrangement Local Resilience Forum Emergency As detailed in LRF Strategic Flood Plan Multi-Agency Emergency Plans High Risk Community Flood Plans Combined Agency Emergency Response Protocol (CAERP) Combined Search and Rescue Plan (CSARP)
2 f) Actions to be taken during a Flood – Vulnerable Residents, Properties and Locations
Name Address Daytime Evening Assistance Telephone Telephone Required
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3 a) After a Flood – Reputable Contractors Only list those contractors who would be required after a flood and not contained in Annex B or D
Company Name Business Telephone Fax/e mail/mobile Type
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Annex I
Plan Distribution
Organisation Contact Details Number Issued 1 2 3 4
Restricted
Organisation Contact Details Number Issued R1 R2
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Annex R1
Restricted Key Contacts Details held by Community Response Team
Service/Name Telephone Website Additional Number Information
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Annex R2
Vulnerable Groups within the Community
Name/Organisation Telephone Address Additional Number Information
NB This list will be constantly changing and emergencies can make people vulnerable who are not normally so.
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