Society of Plastics Engineers, Inc. List of Operating Policies by Policy Number

Society of Plastics Engineers, Inc. List of Operating Policies By Policy Number

Policy No. Title Bylaw Link Revision Date 001 Policy on Policies 16 08/20/16 002 Policy not active n/a n/a 003 Conflicts of Interest 3.5 08/20/16 004 Committees and Sub-Committees 14 08/20/16 005 Policy not active n/a n/a 006 Honored Service Member Election Committee 4.2.1.4 08/20/16 007 Fellows Election Committee 4.2.1.3 08/20/16 008 Anti-Trust 3.6 08/20/16 009 Member Use of Society Name, Logo and Symbols 3.4 08/20/16 010 Copyright, Trademark and Trade Name 3.4 08/20/16 011 Unemployed Members 15.2.2.5 08/20/16 012 Disciplinary Review Procedures for Individual Members 4.4 08/20/16 013 Section Establishment and Ongoing Requirements 9 08/20/16 014 Division Establishment and Ongoing Requirements 10 08/20/16 015 Special Interest Group Formation 11 08/20/16 016 Student Chapter Formation and Ongoing Requirements 12 08/20/16 017 Election of Councilors 8 08/20/16 018 Establishment of a Quorum for Council and Committee Meetings 5.3 08/20/16 019 Policy not active n/a n/a 020 Code of Ethics 3.7 08/20/16 021 Policy not active n/a n/a 022 Policy not active n/a n/a 023 Nominating Committee 14.7.3 08/20/16 024 Policy not active n/a n/a 025 Confidentiality of Meetings 5.6 08/20/16 026 SPE Europe Geographic Area 1.3.1 08/20/16 027 Student Chapter Deactivation 12 08/20/16 028 Voluntary Deactivation of an SPE Section 9 08/20/16 029 Voluntary Deactivation of an SPE Division 10 08/20/16 030 TopCon and Event Royalties 5.5 08/20/16 031 Intellectual Property 3.9 08/20/16 032 Qualifications and Job Descriptions for Council Officers 7 08/20/16 033 Qualifications and Job Description for chief staff executive 13 08/20/16 034 3-Year Operating Plan 16.4 08/20/16 035 Policy not active n/a n/a 036 Member Benefits and Privileges 4 05/22/16 037 Executive Board Roles & Responsibilities 14.7.1 08/20/16 038 Finance Committee Roles & Responsibilities 14.7.2 07/20/17 039 SPE Foundation Board 14.7.6 08/20/16 040 Divisions Committee 7.7.6.2 06/08/17 041 Sections Committee 7.7.6.1 06/08/17 042 Performance & Compensation Committee 14.7.7 06/08/17 Society of Plastics Engineers, Inc. List of Operating Policies By Subject

Policy No. Title Bylaw Link Revision Date Standing Policies 003 Conflicts of Interest 3.5 08/20/16 008 Anti-Trust 3.6 08/20/16 009 Member Use of Society Name, Logo and Symbols 3.4 08/20/16 010 Copyright, Trademark and Trade Name 3.4 08/20/16 020 Code of Ethics 3.7 08/20/16 025 Confidentiality of Meetings 5.6 08/20/16 031 Intellectual Property 3.9 08/20/16

Membership 006 Honored Service Member Election Committee 4.2.1.4 08/20/16 007 Fellows Election Committee 4.2.1.3 08/20/16 011 Unemployed Members 15.2.2.5 08/20/16 012 Disciplinary Review Procedures for Individual Members 4.4 08/20/16 036 Member Benefits and Privileges 4 05/22/16

Chapters 013 Section Establishment and Ongoing Requirements 9 08/20/16 014 Division Establishment and Ongoing Requirements 10 08/20/16 015 Special Interest Group Formation 11 08/20/16 016 Student Chapter Formation and Ongoing Requirements 12 08/20/16 026 SPE Europe Geographic Area 1.3.1 08/20/16 027 Student Chapter Deactivation 12 08/20/16 028 Voluntary Deactivation of an SPE Section 9 08/20/16 029 Voluntary Deactivation of an SPE Division 10 08/20/16

Governance 001 Policy on Policies 16 08/20/16 017 Election of Councilors 8 08/20/16 018 Establishment of a Quorum for Council and Committee Meetings 5.3 08/20/16 032 Qualifications and Job Descriptions for Council Officers 7 08/20/16 033 Qualifications and Job Description for chief staff executive 13 08/20/16 034 3-Year Operating Plan 16.4 08/20/16 037 Executive Board Roles & Responsibilities 14.7.1 08/20/16

Committees 004 Committees and Sub-Committees 14 08/20/16 023 Nominating Committee 14.7.3 08/20/16 038 Finance Committee Roles & Responsibilities 14.7.2 07/20/17 039 SPE Foundation Board 14.7.6 08/20/16 040 Divisions Committee 7.7.6.2 06/08/17 041 Sections Committee 7.7.6.1 06/08/17 042 Performance & Compensation Committee 14.7.7 06/08/17

Events 030 TopCon and Event Royalties 5.5 08/20/16

Society of Plastics Engineers Operating Policy Number 001 Policy on Policies

Original Approval Date: September 30, 2006 Original Effective Date: September 30, 2006 Revision Approval Date: 08/20/16 Revision Effective Date: 08/20/16

The following is the format to be used for all Society of Plastics Engineers governance operating policies.

Note: For the purposes of the Society of Plastics Engineers and its affiliate groups, an operating policy is defined as the course or method of action which shall be taken by SPE, SPE affiliate groups, or individuals when there are, or might be, multiple, reasonable courses of action available to be taken.

Society of Plastics Engineers Operating Policy Number (to be assigned by Bylaws & Policies Committee upon approval) Name of Operating Policy

Original Approval Date: Original Effective Date: Revision Approval Date: Revision Effective Date:

I. Scope: A. What the operating policy is intended to cover, i.e., the range of situations in which this particular course of action is to be taken by an SPE group or individual

II. Responsibility: A. Establishing Body: The group responsible for establishment of this operating policy B. Amendment or Abolition: 1. Qualified Body: The group empowered to amend, revise or abolish this operating policy 2. Amendment or Abolition Mechanism: How the operating policy is to be amended, revised or abolished, e.g., two-thirds majority or simple majority of the committee, etc. C. Maintaining Body: The group responsible for maintenance of this operating policy, i.e., who is required to retain the definitive copy of the current operating policy

III. Operating Policy Definition: A statement or statements, in numbered outline form, of the entire operating policy Society of Plastics Engineers Operating Policy Number 003 Conflicts of Interest

Original Approval Date: September 29, 2007 Original Effective Date: September 29, 2007 Revision Approval Date: 07/27/15; 08/20/16 Revision Effective Date: 07/27/15; 08/20/16

I. Scope: A. The purpose of the conflicts-of-interest policy is to protect the SPE’s interest when SPE is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer, volunteer leader or staff member of the SPE. This policy is intended to supplement but not replace any applicable state or national laws governing conflicts of interest applicable to nonprofit and charitable corporations. This policy covers all SPE members, all SPE volunteers and all SPE Staff members.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy per SPE Bylaws Article 3.5. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only after abolishment of Article 3.5 by the Executive Board at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Interested Person 1. Any Councilor, including Councilors-at-Large; member of a Society-level committee with Council-delegated powers; or Staff member who has a direct or indirect financial interest, as defined below, is an Interested Person. If a person is an interested person with respect to any parent or subsidiary or affiliate of the SPE, he or she is an interested person with respect to all entities in the system. B. Financial Interest 1. A person has a financial interest if he or she has, directly or indirectly, through business, investment, or family a. an ownership or investment interest in any entity with which the SPE has a transaction or arrangement; b. a compensation arrangement with the SPE or with any entity or individual with which the SPE has a transaction or arrangement; or c. a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the SPE is negotiating a transaction or arrangement. 2. Compensation includes direct and indirect remuneration, as well as gifts or favors that are substantial in nature. 3. A financial interest is not necessarily a conflict of interest. Under this policy, a person who has a financial interest may have a conflict of interest only if the Council or appropriate committee decides that a conflict of interest exists. In general, an interest of more than one percent of a company’s stock, or an equivalent amount of other financial instruments of a single company, may be considered a conflict of interest. Generally, holdings within mutual funds will not be considered as a financial interest. C. Duty To Disclose 1. In connection with any actual or possible conflicts of interest, an interested person must disclose the existence of any potential financial interest and must be given the opportunity to disclose all material facts to the chief staff executive, the Executive Board (in the case of potential conflicts of interest involving the chief staff executive or Staff), and members of Society-level committees considering the proposed transaction or arrangement. D. Determining Whether a Conflict of Interest Exists 1. After disclosure of the financial interest and all material facts, the Council, the Executive Board (in the case of potential conflicts of interest involving the chief staff executive or Staff) or committee shall determine, without the interested person present, if a conflict of interest exists or appears to exist. The remaining board or committee members shall decide if a conflict of interest exists. E. Procedures for Addressing the Conflict of Interest 1. An interested person may make a presentation at the Council or committee meeting, but after such presentation, he or she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement that results in the conflict of interest. 2. The President of the SPE or chair of the committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. 3. After exercising due diligence, the Council or committee, as appropriate, shall determine whether the SPE can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not give rise to a conflict of interest. 4. If a more advantageous transaction or arrangement is not reasonably attainable under circumstances that would not give rise to a conflict of interest, the Council or committee shall determine by a majority vote of the disinterested members whether the transaction or arrangement is in the SPE’s best interest and for its own benefit, and whether the transaction is fair and reasonable to the SPE and shall make its decision as to whether to enter into the transaction or arrangement in conformity with such determination. F. Violations of the Conflicts-of-Interest Policy 1. If the Council or committee has reasonable cause to believe that a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. 2. If, after hearing the response of the member and making such further investigation as may be warranted in the circumstances, the Council or committee determines that the member has in fact failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action, up to and including expulsion from the committee or the SPE, in accordance with SPE Bylaws and Policies.

IV. Records of Proceedings: A. The minutes of the Council and Society-level committee meetings shall contain 1. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the Council’s or committee’s decision as to whether a conflict of interest in fact existed. 2. The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection therewith.

V. Compensation: A. Officers, Councilors and Staff Members who receive compensation, directly or indirectly, from the SPE, whether as employees or independent contractors, are precluded from membership on any committee whose jurisdiction includes compensation matters. Reimbursement of reasonable, actual expenses is not considered compensation.

VI. Notifications: A. This policy shall be posted on the SPE website. B. Members shall be reminded, at every Society-level meeting, of the necessity to adhere to this policy. It is suggested that members of affiliate groups (e.g. Sections, Divisions, The SPE Foundation) also be reminded. C. New members of the governance groups of the Society, and new SPE staff members, shall be provided a copy of this policy.

VII. Periodic Reviews: A. To ensure that the SPE operates in a manner consistent with its charitable purposes and that it does not engage in activities that could jeopardize its status as such an organization, periodic (at least biennial) reviews shall be conducted. The periodic reviews shall be the responsibility of the Executive Board, may be delegated to disinterested SPE members, and at a minimum, shall include the following subjects: 1. whether compensation arrangements and benefits are reasonable and are the result of arm’s-length bargaining 2. whether acquisitions of property and services from any person result in inurement or impermissible private benefit 3. whether partnership and joint venture arrangements and arrangements with management service organizations (if any) conform to written policies, are properly recorded, reflect reasonable payments for goods and services, further the corporation’s charitable purposes, and do not result in inurement or impermissible private benefit 4. whether agreements to provide charitable services and agreements with other service providers and third parties further the corporation’s charitable purposes and do not result in inurement or impermissible private benefit. Society of Plastics Engineers Operating Policy Number 004 Committees and Subcommittees (See also SPE Bylaws Article 14.)

Original Approval Date: September 30, 2006 Original Effective Date: September 30, 2006 Revision Approval Date: 08/20/16 Revision Effective Date: 08/20/16

I. Scope: A. The purpose of this operating policy is to outline the general protocols for the establishment and operation of SPE Committees. The protocols governing establishment of committees of SPE affiliate bodies (e.g. Division and Sections), will be outlined in the governing documents of those affiliate bodies and must be in general accordance with Robert’s Rules of Order.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this policy.

III. Operating Policy Definition: A. Definitions: 1. Note: In this document, the words Committee and Subcommittee are used interchangeably, unless otherwise specified. 2. Charter: The purpose, range of task, scope of task, and authority of a committee; the committee’s general operating precepts. A charter may be an independent document or enclosed in another document, e.g. meeting minutes. 3. Committee: A group organized to perform a specific task or tasks within a larger body. 4. Subcommittee: A subordinate body organized as part of a committee in order to assist the committee in its work; typically subcommittee members are a subset of the committee. 5. Committee Levels of the SPE a. Standing Committee: A committee who establishment is required by the bylaws of SPE, and whose characteristics are generally described in the bylaws. (E.g. Council Committee of the Whole, Executive Board, Finance Committee). Standing Committees may be established or eliminated only through the formal bylaw change process. b. Regular Committee: A committee or subcommittee which traditionally continues in its existence but is not defined as a standing committee. Such committees must be renewed every year by the establishing position (e.g. President) or body (e.g. Council). Membership on such committees may be ex officio (defined by position, e.g., Past Presidents’ Advisory Board) or named by the establishing body or position (e.g., Technical Advisory Board), or both. The characteristics of such bodies may be described in their charters, the SPE Operating Plan, or SPE policies. Regular committees may be established or eliminated according to policies or by legislative action by the establishing body or position. c. Ad hoc Committee: A committee or subcommittee established to perform a specific task or objective. The characteristics of such a body shall be described in its charter; the responsibility for creating the charter is that of the establishing position or body. Such characteristics may be independent or may be included in another document, e.g. the SPE Operating Plan. Ad hoc committees may be established or eliminated according to policies, the committee’s charter or by legislative action by the establishing body or position. 1. Duration: An ad hoc committee exists from the time of its formation until the completion of its task, or the end of the term of the person or body which established the committee, whichever is shorter. An ad hoc committee may be reappointed by the appropriate body or position. B. Establishment of Committees and Subcommittees Within SPE, committees and subcommittees may be established several ways. In order of precedence, these ways are (the item higher in the list taking precedence over the lower item): 1. National, State or Local laws 2. The documents governing SPE (e.g. bylaws); 3. Policies established by SPE; 4. Action of the Council of SPE; 5. Action of the presiding officer of SPE (typically, the SPE President), in accordance with Robert’s Rules of Order; 6. Action of the Chair of a specific SPE Committee 7. Note: Each year, the Operating Plan establishes the official list of the ad- hoc committees for that year. This list may change during the year in accordance with items III.A.5.c. and III.B.1-6. C. Population of Committees 1. Chair: The Chair of an SPE Society-level Committee shall be appointed by the SPE President. Ratification of such appointment shall be voted on by the SPE Council at the earliest opportunity. The chairs of subcommittees may be appointed by the Chair of the committee. 2. Members: Unless otherwise stipulated in governing documents, the members of the committee may be named by the Chair. 3. Number: Unless otherwise stipulated in governing documents or the committee charter, a committee shall be composed of the Chair and a minimum of three other members. Society of Plastics Engineers Operating Policy Number 006 Honored Service Member Election Committee

Original Approval Date: January 27, 2007 Original Effective Date: January 27, 2007 Revision Approval Date: 05/19/15; 08/20/16 Revision Effective Date: 05/19/15; 08/20/16

I. Scope: A. The purpose of this policy is to outline the establishment and functions of the Honored Service Member Election Committee and the means by which it operates.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. This operating policy may be amended by the Chair of the Committee with the advice and consent of the Committee and the SPE President. 2. This operating policy may be abolished only after abolishment of Bylaws Article 4.2.1.4 by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Composition and Purpose: A. Composition of Committee 1. This committee shall be composed of nine or more members, including the Chair, all of whom must be Honored Service Members or Distinguished Members of SPE. 2. The terms of committee members shall be three years, commencing at the close of the last Council Meeting of the year and shall be staggered, to the extent practical, over a three-year period (i.e. one-third of committee members should retire each year). B. Purpose of Committee 1. The purpose of the Honored Service Member Election Committee is to annually elect Honored Service Members from a list of eligible candidates. Such election shall be by a two-thirds vote of the Committee. Upon the conclusion of the election, the Executive Board shall be promptly notified of the results. 2. In the event a committee member abstains from voting (recusal) on a particular candidate because of conflict of interest, the vote to elect shall be by two-thirds of the remaining members. (See V.C.3. below) 3. In the event the Executive Board does not ratify the Honored Service Member election presented by the Honored Service Member Election Committee, the Executive Board will remand the election back to the Honored Service Member Election Committee for further discussion of specific written objections or issues determined and raised by the Executive Board. Upon careful consideration of these written objections or issues, the Honored Service Member Election Committee, on a timely basis, will adjust the election as it deems appropriate and promptly notify the Executive Board.

IV. Honored Service Member Criteria A. To be elected an Honored Service Member, a candidate shall 1. have been awarded the President's Cup; or 2. have demonstrated long-term, outstanding service to, and support of, the Society and its objectives (long term is defined as 10 or more years of service); a. be sponsored, in writing, by the Board of Directors of at least one Section, Division, or Special Interest Group, or by a Committee of the Society organized for this purpose; b. have a minimum of eighteen experience credits and have been a Senior Member in good standing for six consecutive years. B. The level of Honored Service Members shall at no time exceed one-twentieth of the voting members in good standing of the Society.

V. Duties, Roles and Responsibilities: A. Committee Chair 1. General oversight of entire HSM process and recognition. 2. Selects/appoints individuals as committee members. (see Policy 004, III.C.2) 3. Works with Staff Liaison to send letter to SPE leadership requesting nominations, including revised resubmissions from prior unsuccessful candidates. 4. Conducts quality check of all completed applications to identify areas that need additional / more complete information. 5. Notifies process champions, with copy to candidates, of areas that need additional / more complete information. 6. Notifies candidates, with copy to process champions, whose applications are withdrawn from consideration for current year (because application is deemed to be incomplete). 7. Conducts HSM Election Committee meeting to elect recipients. 8. Prepares report for the Executive Board listing candidates recommended for HSM election along with a paragraph explaining the recommendation. 9. Is available to discuss with the SPE President the reasons unsuccessful candidates were not elected. B. Vice Chair 1. Presides at any meeting in the absence of the Chair. 2. Works with the Chair to notify process champions, with copy to candidates, of areas that need additional / more complete information. 3. Works with Chair to notify candidates, with copy to process champions, whose applications are withdrawn from consideration for current year (because application is deemed to be incomplete). 4. Performs such other duties as may be delegated by the Chair or the Committee. C. HSM Election Committee Members 1. Review applications, assign discretionary points, send total points allotted/application and recommendation for election back to Staff Liaison. 2. Upholding reasonable standards of eligibility, participate in Election meeting and elect recipients for current year. 3. If bias toward a particular candidate could be deemed a conflict of interest, a committee member is obligated to recuse him/herself from discussion of and voting on that candidate. (See III.B.2 above) D. Staff Liaison 1. Communicates HSM criteria and nomination procedures, including intent of member grade, prestige level, etc. to SPE leadership. 2. Ensures that HSM application and policy are posted on the SPE website. 3. Conducts HSM training session for sponsors, process champions and interested individuals. 4. Sends letter to SPE leadership requesting nominations, including resubmissions from prior unsuccessful candidates. 5. Verifies that candidates meet minimum HSM criteria. (See Section IV) 6. Checks applications upon receipt and contacts process champion to confirm receipt and/or notify him/her that application is incomplete. 7. Sends completed applications to Committee Chair for review. 8. Provides all completed applications to HSM Election Committee members. 9. After committee review, compiles total points per application per reviewer in a spreadsheet and sends it to all committee members. 10. Sets up HSM Election Committee meeting. 11. Emails each process champion, attaching letter that will be sent to candidate via mail. 12. Sends letter of regrets to those candidates not selected. 13. Works with SPE Awards Team chair to coordinate notification of presentation at ANTEC. 14. Aids in presentation at ANTEC. E. Executive Board Liaison 1. Participates (without vote) in Election Committee meeting. 2. Assists Committee Chair in preparation of report for the Executive Board listing candidates recommended for HSM election along with a paragraph explaining the recommendation. 3. Presents candidates list at Executive Board Meeting and facilitates discussion/answers questions, etc.

VI. Application A. The “Honored Service Member Guidelines and Application” shall be available on the SPE website (www.4spe.org) and directly from SPE Headquarters. 1. The application consists of a. Nomination Form – provides information on the candidate, the sponsor, and the process champion b. Volunteer Activity Form – outlines candidate’s service to SPE c. Point System Spreadsheet – used to determine the eligibility of potential candidates by assigning point values to the service outlined on the Volunteer Activity Form d. Five Most Important Achievements – asks candidates to describe their five most important achievements as an SPE volunteer e. Sponsor Statement – completed by an individual who knows the candidate well, this statement should help put the candidate’s contributions into perspective for the reviewers B. Participants in Nominating Process 1. Nominating Organization – the board of directors of a Section, Division, Special Interest Group (SIG), or a committee of the Society organized for this purpose 2. Candidate – the individual nominated for the HSM member grade 3. Sponsor – one or more individuals who provide a statement verifying the candidate’s achievements/contributions 4. Process Champion – the individual coordinating the completion and submission of the application on behalf of the Section, Division, or SIG

Appendix A: Timetable for HSM Election Process

TIMETABLE FOR HSM ELECTION PROCESS Process Step Who By When 1. Appoint an HSM Election Committee Chair SPE President ANTEC 2. Fill HSM Election Committee with current Committee Chair/ June 1 Honored Service Members and Distinguished Staff Liaison/ Members Awards Team Chair 3. Communicate HSM criteria and nomination Committee Chair/ July 1 procedures, including Staff Liaison a. Send letter to SPE leadership requesting nominations, including revised resubmissions from prior unsuccessful candidates b. Post on SPE website c. Include notice in Leadership e-News d. Email blast

4. Process Champions and Sponsors selected by Section/Division/SIG Rolling nominating group (Section/Division/SIG) No later than August 1 5. Conduct online training re HSM process for Staff Liaison third week of Sponsors, Process Champions, and interested August individuals.

6. Process Champions submit completed Section/Division/SIG Third Friday applications to SPE Staff Liaison Process Champions in October TIMETABLE FOR HSM ELECTION PROCESS Process Step Who By When 7. Staff Liaison checks applications (within 7 days Staff Liaison Rolling of receipt) and contacts Process Champion to (within 7 confirm receipt and/or notify that application is days of incomplete receipt of application)

8. Staff Liaison sends completed applications to Staff Liaison Rolling Committee Chair No later than fourth Friday in October 9. Conduct a quality check of all completed Committee Chair / Rolling applications to identify weak paperwork Vice Chair No later than second Friday in November 10. Notify Process Champions of areas that need Committee Chair / Rolling additional/more complete information Vice Chair No later than Note: the Staff Liaison and Candidate should be second copied in this notification Friday in November 11. Deadline for submission of requested additional Process Champion Last week in information November

12. Notification sent to Candidates whose Staff Liaison Last week in applications are withdrawn from consideration November for current year (because application is deemed to be incomplete) Note: the Process Champion, Committee Chair and SPE chief staff executive will be copied on this notification 13. Provide completed applications to HSM Staff Liaison December 1 Election Committee members (include recusal statement in letter) 14. Individually review applications, assign Committee Mid- discretionary points, send total points allotted December per applicant and recommendation for election back to Staff Liaison 15. Staff Liaison compiles points and sends all Staff Liaison Third week scoring back to Committee of December 16. HSM Election Committee meeting Committee First week of January 17. EB Liaison documents reasons for decisions Executive Board First week of made during meeting Liaison January TIMETABLE FOR HSM ELECTION PROCESS Process Step Who By When 18. Executive Board Liaison and HSM Election Committee Second week Committee Chair develop report of HSM review Chair/Executive Board of January outcome with reasons for decisions made Liaison 19. Present report of HSM review outcome to Executive Board Second week Executive Board Liaison of January 20. Executive Board reviews HSM review outcome Executive Board At January report for ratification Executive Board Meeting 21. EB Liaison documents reasons for decisions Executive Board Mid- to end- made by Executive Board Liaison January 22. EB Liaison forwards documentation of EB Executive Board By end of meeting to HSM Election Committee Chair Liaison January 23. EB Liaison and HSM Election Committee Chair Executive Board February 1 discuss any election disparity Liaison / HSM Election Committee Chair 24. Resolve any election disparity. Finalize HSM HSM Election First week of election results and promptly notify the SPE Committee Chair / February Executive Board. Executive Board Liaison / SPE President 25. Contact by phone each candidate who is elected President By mid- to congratulate him/her February 26. Contact by phone each candidate who was NOT President By mid- elected, giving him/her a chance to ask “why” February 27. Email each Process Champion, attaching letter Staff Liaison By mid- that will be sent to candidate via mail February 28. Send letter of regrets to those candidates not Staff Liaison By mid- elected February 29. Send letter of congratulations, with logistics of Awards Team Chair By mid- presentation, to all new HSMs February 30. Communicate: Awards Team Chair By March 31 – Publish the list of new HSMs – Add to published list of all HSMs 31. Produce recognition and organize presentation at Awards Team Chair ANTEC ANTEC Society of Plastics Engineers Operating Policy Number 007 Fellows Election Committee

Original Approval Date: September 29, 2007 Original Effective Date: September 29, 2007 Revision Approval Date: 05/19/15; 08/20/16 Revision Effective Date: 05/19/15; 08/20/16

I. Scope: A. The purpose of this operating policy is to outline the establishment and functions of the Fellows Election Committee and the means by which it operates.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. This operating policy may be amended by the Chair of the Committee with the advice and consent of the Committee and the SPE President. 2. This operating policy may be abolished only after abolishment of Bylaw Article 4.2.1.3 by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Establishment, Composition and Purpose: A. Composition of Committee 1. This committee shall be composed of nine or more members, including the Chair, all of whom must be Fellows of the Society or Distinguished Members of SPE. 2. The terms of committee members shall be three years, commencing at the close of the last Council Meeting of the year and shall be staggered, to the extent practical, over a three-year period (i.e. one-third of committee members should retire each year). B. Purpose of Committee 1. The purpose of the Fellows Election Committee is to elect Fellows of the Society annually from the list of eligible candidates. Such election shall be by a two-thirds majority of the Committee members voting. Upon the conclusion of the election, the Executive Board shall be promptly notified of the results. 2. In the event a committee member abstains from voting (recusal) on a particular candidate because of conflict of interest, the vote to elect shall be by a two- thirds majority of the remaining members voting. (See V.C.3. below) 3. In the event the Executive Board does not ratify the Fellows election presented by the Fellows Election Committee, the Executive Board will remand the election back to the Fellows Election Committee for further discussion of specific written objections or issues determined and raised by the Executive Board. Upon careful consideration of these written objections or issues, the Fellows Election Committee, on a timely basis, will adjust the election as it deems appropriate and promptly notify the Executive Board.

IV. Fellow of the Society Criteria A. To be elected a Fellow of the Society, a candidate shall meet the requirements as described in Bylaw 4.2.1.3.

V. Duties, Roles and Responsibilities: A. Committee Chair 1. General oversight of entire Fellows process and recognition. 2. Selects/appoints individuals as committee members. (see Policy 004, III.C.2) 3. Works with Staff Liaison to send letter to SPE leadership requesting nominations, including revised resubmissions from prior unsuccessful candidates. 4. Conducts quality check of all completed applications to identify areas that need additional / more complete information. 5. Notifies process champions, with copy to candidates, of areas that need additional / more complete information. 6. Notifies candidates, with copy to process champions, whose applications are withdrawn from consideration for current year (because application is deemed to be incomplete). 7. Works with Staff Liaison to send applications to Fellows Election Committee for review. 8. Conducts Fellows Election Committee meeting to elect Fellows. 9. Prepares report for the Executive Board listing candidates elected to the Fellow member grade and the Committee’s reasoning for such election. 10. Is available to discuss with the SPE President the reasons unsuccessful candidates were not elected. B. Vice Chair 1. Presides at any meeting in the absence of the Chair. 2. Works with the Chair to notify process champions, with copy to candidates, of areas that need additional / more complete information. 3. Works with Chair to notify candidates, with copy to process champions, whose applications are withdrawn from consideration for current year (because application is deemed to be incomplete.) 4. Performs such other duties as may be delegated by the Chair or the Committee. C. Fellow Election Committee Members 1. Review applications, send recommendation for election back to Staff Liaison. 2. Participate in Election meeting and elect the recipients for the current year. 3. If bias relative to a particular candidate creates a conflict of interest, a committee member is obligated to recuse him/herself from discussion of and voting on that candidate. (See III.B.2. above) 4. No Fellows Election Committee member may act as a sponsor of a candidate for the Fellow grade. D. Staff Liaison 1. Communicates Fellow criteria and nomination procedures, including intent of member grade, prestige level, etc. to SPE leadership. 2. Ensures that Fellow application and policy are posted on the SPE website. 3. Conducts Fellow training session for sponsors, process champions and interested individuals. 4. Sends letter to SPE leadership requesting nominations, including resubmissions from prior unsuccessful candidates. 5. Verifies that candidates meet minimum Fellow criteria. (See Section IV) 6. Checks applications upon receipt and contact Process Champion to confirm receipt and/or notify him/her that application is incomplete. 7. Sends completed applications to Committee Chair for review. 8. Provides all completed applications to Fellows Election Committee members. 9. After committee review, compiles recommendations of reviewers in a spreadsheet and send it to all committee members. 10. Sets up Fellow Election Committee meeting. 11. E-mails each process champion, attaching letter that will be sent to candidate via mail. 12. Sends letter of regrets to those candidates not selected. 13. Work with SPE Awards Team chair to coordinate notification of presentation at ANTEC. 14. Aids in presentation at ANTEC. E. Executive Board Liaison 1. Participates (without vote) in Election Committee meeting. 2. Assists Committee Chair in preparation of report for the Executive Board listing candidates elected to the Fellow member grade and the Committee’s reasoning for such election. 3. Presents the report at Executive Board Meeting and facilitates discussion/ answer questions, etc.

VI. Application A. The “Fellow of the Society Application Guidelines” is available on the SPE website (www.4spe.org) or directly from SPE Headquarters. 1. The application consists of a. Nomination Form - provides information on the candidate, the sponsor, and the process champion b. Complete Professional Record, including supporting documentation, emphasizing outstanding engineering achievements, achievements that have had a sustainable impact on the industry, etc. c. Five Most Important Achievements – completed by the candidate, this portion of the application should stress the significance, value, or sustainable impact created by each achievement in the development of technology, influence on the market, or the scientific contribution to the plastics industry d. Two Sponsor Statements - completed by individuals who know the candidate well, these statements should help put the candidate’s contributions into perspective for the reviewers e. Division Critique – provides a review and verification of the candidate’s achievements by the Division selected to review the candidate’s credentials. B. Participants in Nominating Process 1. Nominating Organization – the board of directors of a Section, Division, Special Interest Group (SIG), or a committee of the Society organized for this purpose 2. Candidate – the individual nominated for the Fellow member grade 3. Sponsor – one or more individuals who provide a statement verifying the candidate’s achievements/contributions 4. Process Champion – the individual coordinating the completion and submission of the application on behalf of the Section, Division, or SIG

VII. Timetable for Fellow Election Process A. appended

TIMETABLE FOR FELLOW ELECTION PROCESS

Process Step Who By When

1. Appoint an Fellow Election Committee chair SPE President ANTEC 2. Fill Fellow Election Committee with current Committee Chair/ June 1 Fellows and Distinguished Members Staff Liaison/ Awards Team Chair 3. Communicate Fellow criteria and nomination Committee Chair/ July 1

procedures, including Staff Liaison a. Send letter to SPE leadership requesting nominations, including revised resubmissions from prior unsuccessful candidates

b. Post on SPE website c. Include notice in Leadership e-News d. E-mail blast 4. Process Champions and Sponsors selected by Section/Division/SIG Rolling nominating group (Section/Division/SIG) No later than

August 1 5. Conduct online training re Fellow process for Staff Liaison third week of Sponsors, Process Champions, and interested August individuals 6. Process Champions submit completed Section/Division SIG Third Friday i n applications to SPE Staff Liaison Process Champions October 7. Staff Liaison checks applications (within 7 days Staff Liaison Rolling of receipt) and contacts Process Champion to (within 7 confirm receipt and/or notify that application is days of incomplete receipt of application) 8. Staff Liaison sends completed applications to Staff Liaison Rolling Committee Chair No later than second Friday in November 9. Conduct a quality check of all completed Committee Chair / Rolling applications to identify weak paperwork Vice Chair No later than second Friday in November 10. Notify Process Champions of areas that need Committee Chair / Rolling additional/more complete information Vice Chair No later than Note: Committee Chair and Candidate should be second copied in this notification Friday in November

TIMETABLE FOR FELLOW ELECTION PROCESS Process Step Who By When 11. Deadline for submission of requested additional Process Champion Last week in information November 12. Notification sent to Candidates whose Staff Liaison Last week in applications are withdrawn from consideration November for current year (because application is deemed to be incomplete) Note: the Process Champion, Committee Chair, Executive Board Liaison and SPE chief staff executive will be copied on this notification 13. Provide completed applications to Fellows Staff Liaison December 1 Election (include recusal statement in letter) 14. Individually review applications, send Committee Members Third week recommendation for election back to Staff of December Liaison 15. Staff Liaison compiles recommendations and Staff Liaison End sends spreadsheet back to Committee December 16. Fellow Election Committee meeting Committee Second week of January 17. EB Liaison documents reasons for decisions Executive Board Second week made during meeting Liaison of January 18. Executive Board Liaison and Fellows Election Committee Second week Committee Chair develop report of Fellow Chair/Executive Board of January review outcome with reasons for decisions made Liaison 19. Present report of Fellow review outcome to Executive Board Third week Executive Board Liaison of January 20. Executive Board reviews Fellow review Executive Board At January outcome report for ratification Executive Board Meeting 21. EB Liaison documents reasons for decisions Executive Board Mid- to end- made by Executive Board Liaison January 22. EB Liaison forwards documentation of EB Executive Board By end of meeting to Fellow Election Committee Chair Liaison January 23. EB Liaison and Fellow Election Committee Executive Board February 1 Chair discuss any election disparity Liaison / Fellow Election Committee Chair 24. Resolve any disparity. Finalize Fellow election Executive Board First week of results Liaison / February SPE President / Committee Chair 25. Contact by phone each candidate who is selected President By mid- to congratulate him/her February TIMETABLE FOR FELLOW ELECTION PROCESS Process Step Who By When 26. Contact by phone each candidate who was NOT President By mid- selected, giving him/her a chance to ask “why” February 27. E-mail each Process Champion, attaching letter Staff Liaison By mid- that will be sent to candidate via mail February 28. Send letter of regrets to those candidates not Staff Liaison By mid- selected February 29. Send letter of congratulations, with logistics of Awards Team Chair By mid- presentation, to all new Fellows February 30. Communicate: Awards Team Chair By March 31 - Publish the list of new Fellows - Add to published list of all Fellows 31. Produce recognition and organize presentation at Awards Team Chair ANTEC ANTEC Society of Plastics Engineers Operating Policy Number 008 Anti-Trust

Original Approval Date: July 14, 2001 by SPE Executive Committee Original Effective Date: October 19, 2001 Revision Approval Date: 09/30/06; 08/20/16 Revision Effective Date: 09/30/06; 08/20/16

I. Scope: A. The purpose of the anti-trust policy is to protect SPE’s interest, when members, volunteers or staff gather or communicate, by prohibiting anti-competitive behavior and unfair business practices. This policy is intended to supplement but not replace any applicable state or national laws governing anti-trust issues applicable to nonprofit and charitable corporations. This policy covers all SPE members, all SPE volunteers and all SPE Staff members. B. Antitrust laws prohibit agreements in restraint of trade, monopolization and attempted monopolization, anticompetitive mergers and tie-in schemes, and, in some circumstances, price discrimination in the sale of commodities, products, or services.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This policy may be abolished only after abolishment of Bylaw Article 3.6 by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this policy.

III. Operating Policy Definition: A. In any meeting under the aegis of SPE, formal or informal, of SPE members, volunteers, or staff, or in any SPE document, note, writing, or other communication, there can be: 1. No discussion among members, volunteers, or staff, which attempts to arrive at any agreement regarding prices, terms or conditions of sale, distribution, volume, territories, or customers; 2. No activity or communication which might be construed as an attempt to prevent any person or business entity from gaining access to any market or customer for goods or services or any business entity from obtaining services or a supply of goods; 3. No activity or communication which might be construed as an agreement to refrain from purchasing or using any materials, equipment, services or supplies of or from any supplier; or 4. No other activity which violates anti-trust or applicable laws aimed at preventing unfair competition. Society of Plastics Engineers Operating Policy Number 009 Member Use of Society Name, Logo and Symbols

Original Approval Date: January 27, 2007 Original Effective Date: January 27, 2007 Revision Approval Date: 09/14/14; 08/20/16 Revision Effective Date: 09/14/14; 08/20/16

I. Scope: The purpose of this operating policy is to define the proper use of the Society name, Society logo, Society member symbols, and the Society affiliation phrase or abbreviation by Society members.

III. Operating Policy Definition: A. Use of Society name or logo: 1. The name, abbreviation or logo of the Society shall not be used or referred to by any member in any advertisement or commercial exploitation of the member, the member's employer or its products. B. Use of Society member symbols and affiliation phrase: 1. The Society member symbols, separate and distinct from the Society logo, identify individuals as members of the Society. 2. The Society grants a limited license to members in good standing to display, on business cards and correspondence, a Society member symbol, authorized artwork for which is available only from the Society. (See Appendix A below.) 3. No other use of the Society member symbols or affiliation phrase is authorized. Appendix A: Approved Society Member Symbols

The following are the only authorized Society member symbols. They may be reproduced on business cards and correspondence only in the following colors. For details, see the Styleguide for logos on the SPE website (www.4spe.org).

Society of Plastics Engineers Operating Policy Number 010 Copyright, Trademark and Trade Name

Original Approval Date: May 5, 2002 Original Effective Date: May 5, 2002 Revision Approval Date: 01/27/07, 10/11/15, 05/22/16; 08/20/16 Revision Effective Date: 01/27/07, 11/11/15, 06/21/16; 08/20/16

I. Scope: A. The purpose of this operating policy is to define the proper use of the Society copyright, trademark and trade name.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment Mechanism: Amendment of this operating policy is the responsibility of the chief staff executive of SPE. 3. Abolition Mechanism: This operating policy may be abolished only after abolishment of Bylaw Article 3.4 by a majority vote of the Executive Board voting at a properly called Executive Board meeting. C. Deviations and Exceptions: Any deviations from, or exceptions to, this operating policy require written approval by the chief staff executive of SPE. D. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Society Copyright: 1. Written copyright assignment/release, signed by a legally authorized agent, will be required for all publications, including: a. All journals and magazines and their individual entries b. All conference proceedings c. All educational products d. All publications of affiliated organizations 2. Publications will include a notice on the copyright page that "(TITLE) is a trademark/registered trademark (as appropriate) of the Society of Plastics Engineers." Copyright documentation will be maintained at SPE Headquarters in a manner that can be easily searched for derivative works, etc. This documentation will include: a. Copies of electronic presentations where available b. Copies of conference proceedings c. Copies of printed seminar material and presentations d. Copies of other publications 3. Copyright ownership shall be clearly defined in all contracts for work for hire and shall cover all SPE seminars and educational products. 4. All publications will have an ISBN (International Standard Book Number) assigned to them. 5. All publications will include a proper copyright notice, e.g., "Copyright 2002 by the Society of Plastics Engineers. All rights reserved." The symbol "" can be used in place of the word "Copyright.” B. Society Trademark 1. All Professional Member classifications and Student Members are allowed to use the SPE trademarks in accordance with SPE guidelines. The use of SPE trademarks for other member grades or non-members requires written approval from the chief staff executive or designee of the Society of Plastics Engineers. A complete list of these trademarks is found in Appendix I; this list is maintained by the chief staff executive. 2. Ongoing SPE publications and conferences will be trademarked by SPE Headquarters. All publication titles and formats will be trademarked. Trademarks for significant conferences and publications will be registered with the U.S. Patent and Trademark Office. 3. An important SPE trademark is the SPE logo. SPE Headquarters provides the details for use (including electronic copy). Requirements for using the SPE logo include: a. Usage and colors as defined in Policy Number 009 and as found in the SPE Styleguide on the SPE website (www.4spe.org). b. For stationery use, the minimum height of the logo is ¾ inch (2 cm). The width must be proportional to the height; no stretching or shrinking. c. For letterhead and advertising materials, the height of the logo should be no less than 1/15th and no more than 1/10th the height of the page on which it appears. Example: On a page 11 inches (28 cm) in height, the logo is at least ¾ inch (2 cm) in height and at most 1.1 inches (2.8 cm) in height. As above, the width of the logo must be proportional to the height. d. The registered trademark symbol "" shall appear adjacent to the SPE logo. e. The words “SOCIETY OF PLASTICS ENGINEERS” in upper case, Myriad Pro font, should be immediately below the logo. Minimum 8 points. Note: Do not use a tag line, such as “The International Plastics Society.” f. Copies of the trademarked logo appear in Policy Number 009 and in the SPE Styleguide. 4. The following uses for the trademark are not allowed: a. Changing the form of the trademark. b. Combining or using the trademark with other design elements, logos or devices, unless the combined mark has received written approval for use from SPE's chief staff executive. 5. Copies of written documentation of permission granted for the use of all SPE trademarks will be maintained at SPE Headquarters. C. Society Trade Name 1. SPE (short for Society of Plastics--not Plastic--Engineers) is also a trade name. Using the SPE trade name requires the following: a. Use all capital letters without periods between the letters (e.g. SPE) b. Do not use the trade name "SPE" as part of other words such as SPEcial, unless the revised mark has received written approval for use from SPE's chief staff executive. c. Define SPE the first time it is used. Appendix I – List of Trademarks

Journal of Applied Medical Polymers –Serial No. 75/191,974 (trademark application) Thermoforming Quarterly – U.S. Registration No. 2,229,747 Journal of Injection Molding Technology- Serial No. 75/202/319 SPE & Design U.S. Registration No. 1,176,112 Plastics Engineering – U.S. Registration No. 1,682,004 Polymer Engineering & Science – Registration No. 1,682,928 Polymer Composites – Registration No. 1,708,098 Polymer Composites – (stylized) – Registration No. 1,709,976 Journal of Vinyl Technology – Reg. No. 1,168,818 Journal of Vinyl Technology – (stylized) Reg. No. 1,172,704 Journal of Vinyl Technology – Registration No. 1,708,096 Journal of Vinyl Technology – Registration No. 1,708,097 Journal of Vinyl & Additive Technology – Serial No. 74/653,397 Thermoforming Quarterly – Registration No. 3183893

Trademarked Conferences CAD RETEC – Registration No. 3183741 Thermoforming Conference – Registration No. 3183894 GPEC – Registration No. 3183866 FOAMS TPE TopCon (and Thermoplastic Elastomers Topical Conference) FlexPackCon Society of Plastics Engineers Operating Policy Number 011 Unemployed Members

Original Approval Date: February 16, 1984 Original Effective Date: February 16, 1984 Revision Approval Date: 09/29/07, 02/05/16; 08/20/16 Revision Effective Date: 09/29/07, 03/06/16; 08/20/16

I. Scope: A. The purpose of this operating policy is to define the position of the Society of Plastics Engineers regarding unemployed members.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Amendment Mechanism: Amendment of this operating policy is the responsibility of the chief staff executive of SPE. 2. Abolition Mechanism: This operating policy may be abolished only by a majority vote of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. In recognition of the Society’s responsibility to members who may be temporarily unemployed, dues for such unemployed members will be waived for a period up to two years upon submission of a request from the member to the chief staff executive. During this period, the member will be accorded all the rights and privileges of the member grade which was held at the time unemployed status is granted. B. Upon reemployment in the plastics industry, the member will be granted a 60-day grace period to pay current annual dues and, upon receipt of such dues, his/her membership in the Society will be continued in the same member grade without interruption. Society of Plastics Engineers Operating Policy Number 012 Disciplinary Review Procedures for Individual Members

Original Approval Date: June 21, 2009 Original Effective Date: June 21, 2009 Revision Approval Date: 10/11/15; 08/20/16 Revision Effective Date: 11/11/15; 08/20/16

I. Scope: A. The purpose of this operating policy is to outline the procedures to be followed in the case, or cases, of a perceived need to discipline a member of the Society. The intent of this operating policy and procedure is to insure that the interests both of the Society and the member are safeguarded, and equity is applied in all implementations of the operating policy.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Definitions: 1. Reference: SPE Bylaws Articles 4.4, 7.8, 8.4 2. Conduct derogatory to the interests of the Society: Any action which may damage the good name, goodwill, or other assets of the Society, the Council, any of its committees or affiliate groups.

IV. Procedures: A. Complaint: Any member of the Society, or member of the SPE Staff, who believes that a member has acted in ways that are, or might be, covered by the referenced Bylaw articles, may present his or her complaint, in writing, to the appropriate officer of the Society, as shown below: 1. In General: Complaints should be delivered to the chief staff executive. 2. Relative to the chief staff executive: Any complaints relative to the chief staff executive shall be presented to the President of the Society for action by the Executive Board after recommendation by the Review Board. 3. Anonymity: All complaints must be signed, with the complainant(s) clearly indicated. Anonymous complaints will not be accepted. 4. Multiple Complainants: A complaint may be signed by more than one complainant; all complainants must be members in good standing or active members of SPE Staff. In the case of multiple complainants, one of the complainants shall be named by the complainants to act a spokesperson for the group. B. First Review: After receiving the complaint, the receiving person shall review the complaint and, if deemed necessary, discuss the issues with the complainant or the complainants’ spokesperson. If necessary, the reviewer shall contact the person named in the complaint (respondent) and clarify the issues involved. If the issues can be and are resolved at this point, the complaint is dropped. 1. In the case where the respondent is an e-member and the case can not be resolved as stated above, the e-membership of the respondent may be terminated by the chief staff executive or designee. The respondent whose e- membership has been terminated will not be allowed to re-apply for e-member status. C. Review Board: If the issues have not been resolved as above, then a Review Board shall be promptly convened. 1. A Review Board will be composed of three members, all of whom shall be chosen from the list of Distinguished Members of the Society. One member of the board shall be chosen by the complainant or the complainants’ spokesperson, one chosen by the respondent, and one chosen by the other two members of the Review Board. If one of the chosen members of the Review Board cannot, or does not wish to, serve, a replacement shall be chosen by the same person(s) who made the original selection. D. Review Procedure: 1. The Review Board shall review the written complaint. 2. The Review Board shall request the respondent to respond promptly in writing to the complaint and shall promptly review such a response. 3. The Review Board may discuss the issues with the parties involved. Such discussion may be in person or via electronic means. If the involved parties wish to meet in person with the Review Board, such a meeting may be held with the agreement of the Review Board. Such a meeting is at the pleasure of, and for the convenience of, the Review Board in determining the facts, and is not a right of any party. The written complaint and its written response shall be the core for any recommendation. 4. After reviewing the facts of the complaint and the response, the Review Board shall deliberate and promptly provide to the appropriate party or parties a recommendation for action. This recommendation shall include the Board’s reasoning. a. In the case of issues involving the chief staff executive, the recommendation shall go to the Executive Board via the President of the Society for action by the Executive Board at the first opportunity after the review process is complete. b. In the case of issues involving members of the Executive Board, if the recommendation is for (1) a declaration that there is no cause for action, or for (2) a written cease and desist request, or for (3) a written reprimand (see V.A, B, C below), the recommendation, with reasoning, shall be forwarded to the chief staff executive and a Distinguished Member currently neither on the Executive Board nor on the Review Board for action. c. In the case of issues involving members of the Executive Board, if the recommendation is for removal from office and/or expulsion from the Society, the recommendation, with reasoning, shall go to a Distinguished Member currently neither on the Executive Board nor on the Review Board who shall present the matter for action by the Council, in a closed session, at the first Council meeting after the review process is complete. The presiding officer at the meeting shall be the Distinguished Member. Neither the respondent nor the complainant may attend this meeting. One member of the Review Board shall attend the meeting as a resource on this matter. d. In the case of other members, if the recommendation is for (1) a declaration that there is no cause for action, or for (2) a written cease and desist request, or for (3) a written reprimand (see V.A, B, C below), the recommendation, with reasoning, shall be forwarded to a Distinguished Member currently neither on the Executive Board nor on the Review Board, for action. e. In the case of other members, if the recommendation is for expulsion from the Society, the recommendation, with reasoning, shall go to the President of the Society to be presented for action by the Council, in a closed session, at the first Council meeting after the review process is complete. Neither the respondent nor the complainant may attend this meeting. One member of the Review Board shall attend the meeting as a resource on this matter.

V. Recommendations Available to the Review Board A. Declaration that there is no cause for action B. Written Cease and Desist Request C. Written Reprimand 1. Removal from Office 2. A Councilor not a Society Officer can be removed from his or her position as Councilor only by action of the constituent group, as long as he or she is a member in good standing. A recommendation for removal may be sent to the constituent group by the Review Board. 3. In the case of the removal of the chief staff executive, a three-quarters majority of the Executive Board is required. (See SPE Bylaws, Article 13.3) D. Expulsion from the Society 1. Note: If a member is expelled from the Society, that person is no longer eligible to hold any position in the Society or any of its affiliates, including, but not limited to, Councilor, Section officer, Division officer, Foundation trustee, etc.

VI. Action on Recommendations A. The acting group (Council or Executive Board) may act in accordance with the recommendation of the Review Board or may choose a different course of action. 1. Council a. Council action requires a two-thirds majority of the Councilors voting. 2. The Executive Committee a. The Executive Board, after due deliberation, shall take appropriate action in the case of the chief staff executive. (See SPE Bylaws, Article 13.3) Society of Plastics Engineers Operating Policy Number 013 Section Establishment and Ongoing Requirements

Original Approval Date: January 26, 2008 Original Effective Date: January 26, 2008 Revision Approval Date: 04/21/13, 11/16/13, 02/05/16; 08/20/16 Revision Effective Date: 04/21/13, 11/16/13, 03/06/16; 08/20/16

I. Scope: A. The purpose of this operating policy is to define the steps taken to form a new geographical Section of the Society and the requirements to maintain active status as a Section.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Section-in-Formation 1. A proposed Section must meet the following minimum criteria: a. Have a petition signed by 35 members in good standing or individuals who have submitted a completed membership application to SPE Headquarters. b. Have held an organizational meeting at which a Steering Committee is selected. 1. The Steering Committee shall consist of the following pro-tem Section officers: President, Secretary, Treasurer, and Membership Committee Chair or Technical Program Chair. c. Have proposed a defined geographical territory that the new Section will cover. This territory may not encroach upon the territory of an existing Section. d. Have proposed a defined name for the Section. This definition should be geographically recognizable to the general public. 2. In order for the proposed Section to become a Section-in-Formation, the Steering Committee may request “Section-in-Formation” status by completing a Petition for Charter and submitting the petition to SPE Headquarters. SPE Staff shall support the application process by supplying the Steering Committee with appropriate guidelines, templates, Bylaws and Policies on Section formation, etc. a. Once the petition is submitted to SPE Headquarters and determined by Staff to be complete, the Petition and supporting documentation shall be forwarded to the SPE Sections Committee. b. The petition will be reviewed by the SPE Sections Committee, who will vote to recommend, or not to recommend, the group as a Section-in- Formation to the Executive Board. c. Regardless of the outcome of the vote in 2.b., the petition will then be forwarded to the Executive Board, who will vote to recommend, or not to recommend, the group as a Section-in-Formation to Council. d. Regardless of the outcome of the vote in 2.c., and after reviewing the Petition and the recommendations of Staff, the Sections Committee and the Executive Board, the SPE Council shall vote to approve, or not to approve, the establishment of the group as a Section-in-Formation of SPE. 3. Once approved, the group will remain as a Section-in-Formation for a minimum of one year and a maximum of two years from date of election by Council to Section-In-Formation status. 4. If the group is not approved by Council as a Section in-Formation, and still wishes to become a Section, it must restart the formation process. 5. Any member who signs the Petition for Charter must give up his or her membership in any other Section once the new group is approved as a Section- in-Formation. (See SPE Bylaw 4.3.3). a. This change will be effected by the SPE Staff for all who signed the Petition for Charter, and the affected members notified by Staff. b. If the Section-in-Formation is not chartered as a Section, Staff shall affiliate each member with Section 00 and notify him/her of this change, along with the names of nearby active Sections. 6. Once approved as a Section-in-Formation, the group is eligible for affiliate pass-through support for a period of no more than two years. (See Bylaws Article 15.3 on affiliate pass-through support.) B. Section Status 1. To apply for Section status after at least one year (and no more than two years) as a Section-in-Formation, the Section-in-Formation must notify SPE Headquarters, in writing, of its intention to become a Section. In addition, it must provide proof that it has: a. Held a minimum of three general meetings per year; b. Held three board meetings per year, with the list of attendees and minutes for each meeting submitted to SPE Headquarters; c. Elected a Board of Directors (no longer pro tem), including a Councilor, who have agreed to serve once the Section is chartered; d. Elected at least the following Officers: President, Secretary, Treasurer, and Membership Chair or Technical Program Chair, each position to be held by a different individual. To maintain Section status, this minimum requirement must be maintained. e. Submitted a standard SPE Annual Financial Report for each of the previous years in which Section-in-Formation status was held; f. Continued to meet the original minimum criteria (see III.A.1f); g. Established goals and plans for the coming 12 months from the anticipated date of approval as a Section; h. Established appropriate bylaws, e.g. standard SPE affiliate group bylaws or bylaws that are appropriate legal documents in their country; 1. Such bylaws or similar document shall be submitted to SPE Headquarters. The Society Bylaws and Policies Committee shall review this document to determine that it is in harmony with SPE Bylaws and Policies. i. Signed an SPE Affiliate Agreement, acknowledging their impending status as an affiliate of the Society of Plastics Engineers; 1. The signed Affiliate Agreement shall be submitted to SPE Headquarters. The Society Bylaws and Policies Committee shall review this document to determine that it is in conformance with the SPE Bylaws and Policies relating to affiliate groups. j. Filed the appropriate paperwork with government entities to ensure the status of the proposed Section as a non-profit corporation; k. Opened an SPE bank account as allowed by local and federal laws. 1. Sections that are not allowed to set up their own bank account should contact SPE staff to make arrangements for reimbursing expenses and accepting revenue. 2. After Headquarters Staff review of the application, and upon the request of Headquarters, the status of the Section-in-Formation shall be reviewed by the SPE Sections Committee for recommendation to the Executive Board that the group either be chartered as a Section, or remain a Section-in-Formation for another year, provided it has been a Section-in-Formation for at least one, and no more than two, years. 3. The Executive Board will vote on the Section Committee’s recommendation. a. If the vote is to recommend to Council that the Section-in-Formation be chartered as a Section of SPE, such recommendation shall be forwarded to Council. b. If the vote by the Executive Board is not to recommend Section status, the group shall remain in “Section-in-Formation” status for one more year, provided it has been a Section-in-Formation for only one year. 4. If, after two years as a Section-in-Formation, the group is not approved as a Section, the effort to establish the Section shall be terminated, current members of the Section-in-Formation shall be notified, and alternate options should be explored (e.g., becoming a Branch of an existing Section, etc.). 5. Upon approval by Council, the Section shall be scheduled to receive its Charter at the next ANTEC Council Meeting.

C. Ongoing Section Requirements 1. To maintain status as an Active Section, the Section must: a. Elect at least the following Officers: Section President, Secretary, Treasurer, Councilor, and Membership Chair or Technical Program Chair. These positions must be held by at least four different people. b. Report elected Officers to Headquarters at least annually. c. File with SPE Headquarters the Annual Financial Report and a copy of any paperwork required by and submitted to appropriate government bodies (state/commonwealth/province/national). For those Affiliates headquartered in the United States, this shall consist of all appropriate IRS tax forms such as Form 990N, 990, 990EZ and/or Schedule A, if applicable. d. Communicate to its Section members a minimum of three times per year (e- mails blasts, newsletters, election ballots, meeting notice/meeting, etc.). e. Be represented by the Section Councilor or a Proxy at at least half of the Council meetings held during the preceding twelve month period. a. Provisional and Abandoned Statuses b. Provisional Status A Section that has not fulfilled the minimum requirements under such policies as set forth by the Council may be placed in Provisional Status for a period of up to one year upon recommendation of the Sections Committee and the Executive Board and a vote by the Council to that effect. c. Disposition of Assets Upon a vote of the Council placing the Section in Provisional Status, all assets of the Section, if available, shall be promptly transferred to the Executive Office. Physical assets shall immediately become the property of the Executive Office. Any financial assets shall be placed in a non-interest- bearing escrow for the duration of the Provisional Status, at which point the assets will become the property of the Society and may be disposed of as directed by the Executive Board. d. Council Representation A Section that is in Provisional Status may have a representative at Council meetings. Such representative must be a member in good standing and may have voice but no vote. 2. Abandoned Status At the end of the Provisional Status period, if the Section has not reorganized itself to the satisfaction of the Sections Committee in agreement with the Staff and the Executive Board, then it shall be recommended to the Council that the Section be placed in Abandoned Status. The Council shall then vote on placement of the Section into Abandoned Status. Once the Section is placed into Abandoned Status, the charter for this Section as established by the Affiliate Agreement is thereby revoked. 3. Reinstatement a. From Provisional Status If, within the Provisional Status period, the Section has reorganized itself to the satisfaction of the Sections Committee in agreement with the Staff and Executive Board, it shall be recommended to Council that the Section be returned to Active Status, and the Council shall vote on the Section’s status. If the Council votes to return the Section to Active Status, any of the Section’s funds under administration in the escrow account shall be transferred forthwith to the treasury of the Section. b. From Abandoned Status The procedure for reactivation after being placed in Abandoned Status shall be the same as for the establishment of a new Section. Society of Plastics Engineers Operating Policy Number 014 Division Establishment and Ongoing Requirements

Original Approval Date: May 4, 2008 Original Effective Date: May 4, 2008 Revision Approval Date: 04/21/13, 11/16/13, 02/05/16; 08/20/16 Revision Effective Date: 04/21/13, 11/16/13, 03/06/16; 08/20/16

I. Scope: A. The purpose of this operating policy is to define the steps taken to form a new technical Division of the Society and the requirements to maintain active status as a Division.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for the establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Division-in-Formation 1. A proposed Division must meet the following minimum criteria: a. Have a petition signed by 50 members in good standing or individuals who have submitted a completed membership application to SPE Headquarters. b. Have held an organizational meeting at which a Steering Committee is selected. 1. The Steering Committee shall consist of the following pro-tem Division officers: Chair, Secretary, Treasurer and Membership Committee Chair or Technical Program Chair. c. Have proposed a defined area of technical focus for the Division (a “scope”) covering a specific segment of plastics engineering or technology. This technical focus may not infringe upon the technical focus of an existing Division. d. Have proposed a defined name for the Division. This definition should be descriptive of the area of technical expertise and, if applicable, the geographic area to be covered by the Division. 2. In order for the proposed Division to become a Division-in-Formation, the Steering Committee may request “Division-in-Formation” status by completing a Petition for Charter and submitting the petition to SPE Headquarters. SPE Staff shall support the application process by supplying the Steering Committee with appropriate guidelines, templates, Bylaws and Policies on Division formation, etc. a. Once the petition is submitted to SPE Headquarters and determined by Staff to be complete, the Petition and supporting documentation shall be forwarded to the SPE Divisions Committee. b. The petition will be reviewed by the SPE Divisions Committee, who will vote to recommend, or not to recommend, the group as a Division-in- Formation to the Executive Board. c. Regardless of the outcome of the vote in 2.b., the petition will then be forwarded to the Executive Board, who will vote to recommend, or not to recommend, the group as a Division-in-Formation to Council. d. Regardless of the outcome of the vote in 2.c., and after reviewing the Petition and the recommendations of Staff, the Divisions Committee and the Executive Board, the SPE Council shall vote to approve, or not to approve, the establishment of the group as a Division-in-Formation of SPE. 3. Once approved, the group will remain as a Division-in-Formation for a minimum of one year and a maximum of two years from the date of election by Council to Division-in-Formation status. 4. If the group is not approved by Council as a Division-in-Formation, and still wishes to become a Division, it must restart the formation process. 5. Any member who signs the Petition for Charter must give up his or her status as a Primary member of any other Division once the new group is approved as a Division-in-Formation. a. This change will be effected by the SPE Staff for all who signed the Petition for Charter, and the affected members shall be notified by Staff. b. If the Division-in-Formation is not chartered as a Division, Staff shall change the Primary membership of each member to Division 00 and notify him/her of this change, along with the names of other active Divisions. 6. Once approved as a Division-in-Formation, the group is eligible for affiliate pass-through support for a period of no more than two years. (See Bylaws Article 15.3 on affiliate pass-through support.) B. Division Status 1. To apply for Division status after at least one year (and no more than two years) as a Division-in-Formation, the Division-in-Formation must notify SPE Headquarters, in writing, of its intention to become a Division. In addition, it must provide proof that it has: a. Held three board meetings per year, with the list of attendees and minutes for each meeting submitted to SPE Headquarters; b. Elected a Board of Directors (no longer pro tem), including a Councilor, who have agreed to serve once the Division is chartered; c. Elected at least the following Officers: Chair, Secretary, Treasurer, and Membership Chair or Technical Program Chair, each position to be held by a different individual. To maintain Division status, this minimum requirement must be maintained. d. Submitted a standard SPE Annual Financial Report for each of the previous years in which Division-in-Formation status was held; e. Continued to meet the original minimum criteria (see III.A.1); f. Established goals and plans for the coming 12 months from the anticipated date of approval as a Division; g. Demonstrated that the group can present sessions at Society conferences by having presented at least one session at a regional or international Society meeting for two consecutive years; h. Established appropriate bylaws, e.g., standard SPE affiliate group bylaws or bylaws that are appropriate legal documents in their country; 1. Such bylaws or similar document shall be submitted to SPE Headquarters. The Society Bylaws and Policies Committee shall review this document to determine that it is in harmony with SPE Bylaws and Policies. i. Signed an SPE Affiliate Agreement, acknowledging their impending status as an affiliate of the Society of Plastics Engineers; 1. The signed Affiliate Agreement shall be submitted to SPE Headquarters. The Society Bylaws and Policies Committee shall review this document to determine that it is in conformance with the SPE Bylaws and Policies relating to affiliate groups. j. Filed the appropriate paperwork with government entities to ensure the status of the proposed Division as a non-profit corporation; k. Opened an SPE bank account as allowed by local and federal laws. 1. Divisions that are not allowed to set up their own bank account should contact SPE staff to make arrangements for reimbursing expenses and accepting revenue. 2. After Headquarters Staff review of the application, and upon the request of Headquarters, the status of the Division-in-Formation shall be reviewed by the SPE Divisions Committee for recommendation to the Executive Board that the group either be chartered as a Division or remain a Division-in-Formation for another year, provided it has been a Division-in-Formation for at least one, and no more than two, years. 3. The Executive Board will vote on the Division Committee’s recommendation. a. If the vote is to recommend to Council that the Division-in-Formation be chartered as a Division of SPE, such recommendation shall be forwarded to Council. b. If the vote by the Executive Board is not to recommend Division status, the group shall remain in “Division-in-Formation” status for one more year, provided it has been a Division-in-Formation for only one year. 4. If, after two years as a Division-in-Formation, the group is not approved as a Division, the effort to establish the Division shall be terminated, current members of the Division-in-Formation shall be notified, and alternate options should be explored (e.g., Special Interest Group or a technical focus group within an existing Division, etc.). 5. Upon approval by Council, the Division shall be scheduled to receive its Charter at the next ANTEC Council Meeting. C. Ongoing Division Requirements 1. To maintain status as an Active Division, the Division must: a. Elect at least the following Officers: Division Chair, Secretary, Treasurer, Councilor, and Membership Chair or Technical Program Chair. These positions must be held by at least four different people. b. Report elected Officers to Headquarters at least annually. c. File with SPE Headquarters the Annual Financial Report and a copy of any paperwork required by and submitted to appropriate government bodies (state/commonwealth/province/national). For those Affiliates headquartered in the United States, this shall consist of all appropriate IRS tax forms such as Form 990N, 990, 990EZ and/or Schedule A, if applicable. d. Communicate to its Division members a minimum of three times per year (e-mails blasts, newsletters, election ballots, meeting notice/meeting, etc.). e. Be represented by the Division Councilor or a Proxy at at least half of the Council meetings held during the preceding twelve month period. a. Provisional and Abandoned Statuses b. Provisional Status A Division that has not fulfilled the minimum requirements under such policies as set forth by the Council may be placed in Provisional Status for a period of up to one year upon recommendation of the Divisions Committee and the Executive Board and a vote by the Council to that effect. c. Disposition of Assets Upon a vote of the Council placing the Division in Provisional Status, all assets of the Division, if available, shall be promptly transferred to the Executive Office. Physical assets shall immediately become the property of the Executive Office. Any financial assets shall be placed in a non-interest- bearing escrow for the duration of the Provisional Status, at which point the assets will become the property of the Society and may be disposed of as directed by the Executive Board. d. Council Representation A Division that is in Provisional Status may have a representative at Council meetings. Such representative must be a member in good standing and may have voice but no vote. 2. Abandoned Status At the end of the Provisional Status period, if the Division has not reorganized itself to the satisfaction of the Divisions Committee in agreement with the Staff and the Executive Board, then it shall be recommended to the Council that the Division be placed in Abandoned Status. The Council shall then vote on placement of the Division into Abandoned Status. Once the Division is placed into Abandoned Status, the charter for this Division as established by the Affiliate Agreement is thereby revoked. 3. Reinstatement e. From Provisional Status If, within the Provisional Status period, the Division has reorganized itself to the satisfaction of the Divisions Committee in agreement with the Staff and Executive Board, it shall be recommended to Council that the Division be returned to Active Status, and the Council shall vote on the Division’s status. If the Council votes to return the Division to Active Status, any of the Division’s funds under administration in the escrow account shall be transferred forthwith to the treasury of the Division. f. From Abandoned Status The procedure for reactivation after being placed in Abandoned Status shall be the same as for the establishment of a new Division. Society of Plastics Engineers Operating Policy Number 015 Special Interest Group Formation

Original Approval Date: October 18, 2008 Original Effective Date: October 18, 2008 Revision Approval Date: 05/22/16; 08/20/16 Revision Effective Date: 06/21/16; 08/20/16

I. Scope: A. The purpose of this operating policy is to define the steps taken to form a new Special Interest Group (SIG) of the Society in an emerging area of technology that shows prospects of growth within SPE and/or the plastics industry.

III. Operating Policy Definition: A. Special Interest Group 1. A proposed Special Interest Group must meet the following minimum criteria: a. Have a petition signed by 10 individuals, all of whom have indicated a willingness to serve the SIG for a two-year period. They shall be at least e- members of SPE. b. Have held an organizational meeting at which a Steering Committee is selected. 1. The Steering Committee shall consist of a Chair, Chair-elect and Secretary. A Membership Committee Chair and Technical Program Chair should also be appointed. (The Technical Program Chair and Chair-elect positions may be combined.) 2. All SIG Officers shall either be Professional or Student members of SPE. 3. The Steering Committee shall serve as the Board of the SIG for a two- year “protected period.” (See III.A.3. below) c. Have proposed a defined area of technical or professional focus for the Special Interest Group (a “scope”) covering a specific segment of the plastics industry. This focus may not infringe upon the focus of an existing Division or Special Interest Group. d. Have proposed a defined name for the SIG. This definition should be descriptive of the area of technical or professional expertise and, if applicable, the geographic area to be covered by the Special Interest Group. 2. In order for the proposed Special Interest Group to be organized, a Petition for SIG Establishment must be completed and submitted to SPE Headquarters. SPE Staff shall support the application process by supplying the Steering Committee with appropriate guidelines, templates, Bylaws and Policies on SIG formation, etc. a. Once the petition is submitted to SPE Headquarters and determined by Staff to be complete, the Petition and supporting documentation shall be forwarded to the Chairs of the SPE New Technology Committee and the SPE Divisions Committee. b. The petition and supporting documentation will be reviewed by the SPE New Technology Committee, which will vote to recommend, or not to recommend, the group as a SIG to the SPE Divisions Committee. c. Regardless of the outcome of the vote in 2.b., and after reviewing the Petition, the supporting documentation, and the recommendations of Staff and the New Technology Committee, the SPE Divisions Committee shall vote to approve, or not to approve, the establishment of the group as a Special Interest Group of SPE. 3. For a two-year period from the date of its formation (“protected period”), the following activity is expected. a. Internal activity: meetings, circular letters, discussions and planning. b. External activity: At least one of the following: ANTEC symposia, TopCon programming, seminar/workshop participation, or collaborative conferences with other technical societies. Since the intent of forming a SIG is to foster exploration of new technical, scientific, or professional fields of interest to SPE, forms of activity other than these may be acceptable. B. Special Interest Group Finances 1. To meet expenses incurred in the initial development activity, the Board may seek financial assistance from SPE Headquarters. Once a SIG is approved, a $500/year budget for ordinary expenses is automatically approved. 2. Extraordinary funding of up to $2,000/year for such purposes as advance costs for TopCons or joint conferences with other societies may be requested from SPE Headquarters. 3. Special Interest Groups do not maintain their own treasury. All monies earned by SIGs are to be deposited in a special SIG fund maintained by SPE Headquarters. a. Funds are credited to the SIG depositing them. b. If the SIG becomes a Division, or merges with a Division, the funds are turned over to them. c. If the SIG continues as a SIG, the funds stay in the SIG pool to be drawn upon for their activities. d. If the SIG becomes inactive, the funds credited to them will remain in the SIG pool for use by all SIGs. C. Special Interest Group Status 1. If the SIG produces no suitable activity during the two-year protected period, or within any year beyond the protected period, or if there is failure to report to SPE Headquarters as required, a SIG may be declared terminated by joint action of the Divisions Committee and the New Technology Committee upon recommendation of the SPE Staff and the Executive Board Liaison to the SIG. Notice of 60 days will be given; beyond this time, the SIG cannot be reactivated without repeating the original petition. Society of Plastics Engineers Operating Policy Number 016 Student Chapter Formation and Ongoing Requirements

Original Approval Date: October 18, 2008 Original Effective Date: October 18, 2008 Revision Approval Date: 10/24/09; 04/27/14; 08/20/16 Revision Effective Date: 10/24/09; 04/27/14; 08/20/16

I. Scope: A. The purpose of this operating policy is to define the steps taken to form a new Student Chapter of the Society.

III. Operating Policy Definition: A. Student Chapter 1. A proposed Student Chapter must meet the following minimum criteria: a. Have a petition signed by 10 SPE Student Members in good standing or individuals who have submitted a completed Student Membership application to SPE Headquarters. 1. These students must be enrolled as full-time students in a 4- or 5-year College or University program, or as full-time students in a technical program at a Technical School, Vocational School, Junior College, or Community College. 2. An SPE affiliate group (Section or Division) must be willing to sponsor the Student Chapter. 3. The Faculty Advisor for the Student Chapter must be a member in good standing of SPE. 4. A member of the sponsoring affiliate group must be appointed to act as liaison to the Student Chapter. 5. A member of the Student Chapter must be appointed to act as liaison to the sponsoring affiliate group. b. Have held an organizational meeting at which a Steering Committee is selected. 1. The Steering Committee shall consist of a President, Vice President and Secretary/Treasurer. Other officers or committee chairs may also be appointed. 2. All Student Chapter Officers should either be members of SPE or should submit applications for membership upon acceptance of the office. 2. In order for the proposed Student Chapter to be chartered, the following information must be submitted to SPE Headquarters. SPE Staff shall support the application process by supplying the Steering Committee with appropriate guidelines, templates, Bylaws and Policies on Student Chapter formation. a. Student Chapter Petition form – to be completed by the Student Chapter President and the Faculty Advisor to the Student Chapter. b. Student Chapter Information Sheet - to be completed by the Student Chapter President and the Faculty Advisor to the Student Chapter. c. Student Chapter Sponsorship Form – to be completed by the President of the local Section. d. Applications for membership with payment. 3. Once this information is submitted to SPE Headquarters and determined by Staff to be complete, the Petition and supporting documentation shall be forwarded to SPE Headquarters and then to the appropriate SPE affiliate group committee and the Executive Board. a. The Petition and supporting documentation will be reviewed by the affiliate group committee, which will vote to recommend, or not to recommend, the group as a Student Chapter to the Executive Board. b. Regardless of the outcome of the vote in 3.a., and after reviewing the Petition, the supporting documentation, and the recommendations of Staff and the affiliate group committee, the Executive Board shall vote to recommend, or not to recommend, the group as a Student Chapter to the SPE Council. c. Regardless of the outcome of the vote in 3.b., and after reviewing the Petition, the supporting documentation, and the recommendations of Staff, the affiliate group committee, and the Executive Board, the SPE Council shall vote to approve, or not to approve, the establishment of the group as a Student Chapter of SPE. 4. Following an affirmative vote of the Council, a Student Chapter Charter will be forwarded to the sponsoring affiliate group for formal presentation to the Student Chapter. B. Ongoing Student Chapter Requirements 1. To maintain status as an Active Student Chapter, the Student Chapter must: a. Maintain an active Faculty Advisor for the Student Chapter b. Maintain an active Liaison between the sponsoring affiliate group and the Student Chapter with a representative from the affiliate group and a representative from the Student Chapter. c. Elect at least the following Officers: Student Chapter President, Vice President, and Secretary/Treasurer. These positions must be held by at least three different people. d. Maintain at least 10 SPE Student Members in good standing. e. Report Advisor, Liaison, and elected Officers to Headquarters at least annually. Society of Plastics Engineers Operating Policy Number 017 Election of Councilors

Original Approval Date: September 29, 2007 Original Effective Date: September 29, 2007 Revision Approval Date: 05/22/16; 08/20/16 Revision Effective Date: 06/21/16; 08/20/16

I. Scope: A. The purpose of this operating policy is to outline the protocols for the election of the Section and Division Councilors.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Definitions: 1. Reference: Article 8.1.2 of the Bylaws (Councilor Election). 2. Eligibility to be Councilor shall be as described in the Society Bylaws. 3. Election Procedure: a. Sections Every Section shall establish a formal procedure for election of a Councilor. Such procedure shall be approved by a vote of the general membership of the Section and be reviewed by the Bylaws and Policy Committee of the Society, and shall include a mechanism by which the Section general membership may vote for the Councilor. Such approved procedure shall be included in the Bylaws of the Section and filed with the Headquarters of SPE. b. Divisions: Every Division shall establish a formal procedure for election of a Councilor. Such procedure shall be approved by a vote of the general membership of the Division and be reviewed by the Bylaws and Policy Committee of the Society, and shall include a mechanism by which the Division general membership may vote for the Councilor. Such approved procedure shall be included in the Bylaws of the Division and filed with the Headquarters of SPE. 4. Election Timing: a. Election of a Councilor shall be completed, and the results submitted to Headquarters not later than 45 days before the first Council meeting of the succeeding Council year or April 1st of the year in which the Councilor was elected, whichever comes first. 5. Failure to Elect: a. If a Section or Division fails to elect a Councilor and submit the Councilor- elect’s name to Headquarters by the timing specified in III.A.4, that Section or Division is not eligible for representation on Council, by proxy or otherwise, in neither voice nor vote, until such time as the election process is completed and the new Councilor’s name submitted to Headquarters and accepted as eligible. (Staff will notify the Section or Division once eligibility has been determined.) b. Once the new Councilor’s name has been submitted to Headquarters and recognized as eligible, the Section or Division may give a proxy, if desired, to another eligible member. 6. Ballots: Councilors shall be elected by written ballot. The ballots may be paper ballot or electronic ballot. 7. Term: Each Councilor shall be elected for a term, or terms, as defined in the Society Bylaws. Term limits shall be applied as defined in the Society Bylaws.

IV. Addendum A. Pro-forma Policy for Election of Section and Division Councilors

Society of Plastics Engineers (Section/Division Name Here)

Election of Councilors

*These items are required in the SPE Bylaws and Policies.

A. Purpose: The purpose of this policy is to outline the procedure and requirements for the election of the ( Section/Division) Councilor.

B. Responsibility for this Policy: 1. Establishing Body: The ( Section/Division) membership is responsible for the establishment of this policy.

2. Amendment or Abolition: The ( Section/Division) membership is the only group authorized to amend or abolish this policy. This authority may not be delegated.

3. Maintaining Body: The SPE Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for maintaining a copy of this policy.

C. Policy Definition: 1. References: Article 8.1.2 of the Bylaws (Councilor Election)* SPE Policy 017.* 2. Eligibility to be Councilor or to vote for Councilor shall be as described in the Society Bylaws.* Article 4.3 (Privileges of Membership)

D. Election Procedure: 1. Election timing: The election must be completed and results reported to SPE Headquarters not later than 45 days before the first Council meeting of the succeeding Council year or April 1st of the year in which the Councilor was elected, whichever comes first.*

2. Candidate eligibility: Every Professional and Student Member, in good standing, of the ( Section/Division) is eligible to be a candidate for Councilor. Honorary Members and e-Members are not eligible to serve as Councilor.*

3. Voting eligibility: Every Professional and Student Member, in good standing, of the ( Section/Division) is eligible to vote for Councilor. Honorary Members and e-Members may not vote to elect a Councilor.*

4. Nominations: The Board of Directors of the ( Section/Division) shall be responsible for nominating at least one candidate for Councilor, when needed. a. Write-in candidates are permitted, and space must be provided on the ballot for a write-in candidate’s name.

5. Ballot distribution: Ballots must be distributed to all members of the ( Section/Division).

6. Ballot type: Written ballots of some form shall be used, i.e. mailed hardcopy, included in newsletters, or electronic. a. For those members of the ( Section/Division) who have access to the technology, electronic ballots are permitted via email, fax, or a comparable electronic transmission that is not voice-based. (Note: SPE Headquarters may be able to assist with this process.)

b. For those members of the ( Section/Division) for whom an email, fax, or other electronic address is unknown, a written ballot must be used, sent by US Postal Service or other, similar service to the last address known by the ( Section/Division). (Note: SPE Headquarters may be able to help locate members’ addresses)

E. Reporting of Results: Once the election is completed and the ballots tallied, the results are to be promptly sent to SPE Headquarters.*

The Section/Division has adopted the procedure above for election of our Councilor.

By (print name)

Title

Signature

Date Society of Plastics Engineers Operating Policy Number 018 Establishment of a Quorum for Council and Committee Meetings

Original Approval Date: January 26, 2008 Original Effective Date: January 26, 2008 Revision Approval Date: 05/22/16; 08/20/16 Revision Effective Date: 06/21/16; 08/20/16

I. Scope: A. The purpose of this operating policy is to outline the practice to be followed when establishing a quorum for a meeting (physical or electronic) of the SPE Council or a Society-level committee. See also Bylaw 6.2.3.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. This operating policy may be amended by the Executive Board. 2. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Application: A. With a Proper Quorum 1. If a quorum of non-proxy Councilors or non-proxy committee members exists at the Call to Order and in accordance with the applicable bylaws, no further action needs to be taken and a vote may be taken to seat the proxies. 2. If the applicable Bylaws and/or Policies state that no proxies are permitted for the body, no proxies may be seated. B. Without a Proper Quorum: 1. If a quorum of non-proxy Councilors or non-proxy committee members does not exist at the Call to Order and in accordance with the applicable bylaws, a vote of the non-proxy members of the body shall be taken immediately as to whether or not to seat the proxies. If this vote passes by a two-thirds majority, the proxies shall be seated. 2. If the vote referred to in III.B.1 fails, the non-proxy members shall vote immediately to establish a date and time for the body’s next meeting and shall then adjourn. 3. If after seating the proxies in accordance with III.B.1. a quorum now exists, the meeting may be conducted as scheduled. However, if, after seating the proxies in accordance with III.B.1. a quorum still does not exist, the non-proxy members shall vote immediately to establish a date and time for the body’s next meeting and shall then adjourn. 4. If the vote referred to in III.B.1 fails, or if a quorum does not exist under any circumstances outlined herein, the non-proxy members may meet in an unofficial session. a. Any actions taken in this session may be voted upon only by the non-proxy members and shall not be binding on the body until ratified by an appropriate majority (one-half plus one or two-thirds) of members voting at a properly called meeting having a non-proxy quorum. Society of Plastics Engineers Operating Policy Number 020 Code of Ethics

Original Approval Date: October 18, 2008 Original Effective Date: October 18, 2008 Revision Approval Date: 08/20/16 Revision Effective Date: 08/20/16

I. Scope: A. The purpose of the Code of Ethics policy is to list values that members of the Society of Plastics Engineers hold to be appropriate and desired in the practice of our profession and our industry. This policy covers all SPE members, all SPE volunteers and all SPE Staff members.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only after abolishment of Bylaws Article 3.7 by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. SPE members strive to uphold and advance the integrity, honor and dignity of the plastics and polymers industry, themselves and their colleagues by: 1. Dealing honestly and impartially with, and serving with fidelity, their employers, their clients, and the public; 2. Striving to increase the competence and prestige of those, including themselves, who practice the plastics profession; and 3. Using their knowledge and skill for the enhancement of human welfare. B. To achieve these goals, SPE members will 1. Hold paramount the safety, health and welfare of the public and the environment in performance of their duties. 2. Formally advise their employers or clients (and consider further disclosure, if warranted) if they perceive that a consequence of their duties will adversely affect the present or future health or safety of their colleagues or the public. 3. Accept responsibility for their actions, seek and heed critical review of their work and offer objective criticism of the work of others. 4. Strive to make professional decisions that will be beneficial to all concerned. 5. Issue statements or present information only in an objective and truthful manner. 6. Act in professional matters for each employer or client as faithful agents or trustees, avoiding conflicts of interest and never breaching confidentiality. 7. Treat fairly and respectfully all colleagues and co-workers, recognizing their unique contributions and capabilities. 8. Perform professional services only in areas of competence. 9. Build their professional reputations on the merits of their services. 10. Endeavor to always act in a manner to be fair to all concerned. 11. Continue their professional development throughout their careers, and provide opportunities for the professional development of those under their supervision. 12. Never tolerate harassment. 13. Conduct themselves in a fair, honorable and respectful manner in all their work. Society of Plastics Engineers Operating Policy Number 023 Nominating Committee

Original Approval Date: October 24, 2009 Original Effective Date: October 24, 2009 Revision Approval Date: 10/11/15; 08/20/16 Revision Effective Date: 11/11/15; 08/20/16

I. Scope: A. The purpose of this operating policy is to outline the establishment and functions of the Nominating Committee and the means by which it operates.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. This operating policy may be amended by the Chair of the Committee with the advice and consent of the Committee and the SPE President. 2. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Composition and Purpose: A. Composition of Committee 1. This committee shall be composed as described in Bylaw 14.7.3. 2. The Chair shall appoint sufficient members to fill any open terms and/or unexpired terms of non-ex officio members of the committee. 3. An individual who has declared his/her candidacy for Society office or currently serves as an officer of the Society (except as defined in Bylaw 14.7.3) may not be a member of this committee. 4. The terms of committee members other than ex officio members shall be three years, commencing at the close of the last Council Meeting of the year and shall be staggered, to the extent practical, over a three-year period (i.e. one-third of committee members should retire each year). 5. An appointed member who has completed more than one-half of a term is not eligible for reappointment to this committee within a period of three years. 6. The chief staff executive shall be an ex officio member without vote of this committee, without term limit. The purpose of this inclusion is to provide, upon request, staff input regarding the candidates.

B. Purpose of Committee 1. The purpose of this Committee shall be as described in Bylaw 14.7.3 C. Operation of the Committee 1. All discussions of the committee shall be confidential, and no written notes kept of the meeting, other than the final certification to the chief staff executive of the committee’s choices. 2. Attendance at meetings of this committee is limited to the members of this committee and invited guests. 3. The Chair shall determine the time, place and method of all meetings of the Nominating Committee. 4. Acquisition of Candidates. a. SPE staff shall notify all eligible candidates that they are qualified to be considered for Society office. (see Bylaw 7.3.3) b. Notification shall be electronic. c. Notification shall include a means for eligible candidates to indicate their interest in being considered for office and to submit biographical information and a listing of their skills and experience. d. Eligible candidates shall be offered the opportunity to designate the position(s) for which they want to be considered. e. A deadline for the submission of this information shall be clearly stated. 5. SPE Staff shall insure that the committee members, in preparation for their deliberations, be provided copies of the information submitted by the deadline in 3.e above. 6. Those candidates who have designated the position(s) for which they want to be considered shall be indicated to the committee as having made such a designation. The Nominating Committee is not required to nominate these individuals for these specific positions, but may not nominate the candidate to any other position without the candidate’s express permission to do so. 7. Those candidates recommended for nomination by organizations of SPE (e.g. Sections or Divisions Committees) shall be indicated to the committee as having such recommendation. The Nominating Committee is not required to nominate these individuals for these specific positions, but may not nominate the candidate to any other position without the candidate’s express permission to do so. At their discretion, the Nominating Committee may nominate candidates other than those recommended by these groups for these positions. 8. The discussion for nominations to open positions shall begin with the highest office available and proceed in descending order, generally as follows: President- elect, Vice President having a three-year term available; Vice President having a two-year term available; Vice President having a one-year term available. Having discussions in such an order does not preclude the committee from later modifying their choices of nominations until such time as the committee nominations are made final and certified by the chair to the chief staff executive. a. In the event a committee member abstains from voting (recusal) on a particular candidate because of a possible conflict of interest, the vote to nominate shall be by two-thirds or more of the remaining members voting. 9. After the committee has made its choices for nominees, a list shall be prepared by the chair of the committee, listing each office discussed and the names of the nominees selected for that office. The list shall be signed by the chair of the committee and promptly presented to the chief staff executive for staff action, i.e., publication as appropriate. 10. Those candidates selected as nominees by the committee shall be offered the opportunity to present a candidate’s statement of no more than 250 words and/or a campaign video (recommended two minutes). The statement may include items such as biographical information, governance philosophy and/or objectives if elected. This candidate’s statement and/or video shall be presented to the chief staff executive by the stated deadline. Failure to submit a statement and/or video, or submitting a statement and/or video after the deadline, shall not disqualify a candidate, but the statement might not be published with the list of nominees in the Nominating Brochure and the video may not be available for viewing. The name, credentials and photo (if submitted) of the candidate will appear. 11. Individuals not selected by the committee as nominees shall be notified that if they still wish to run for office, they may be included in the Nomination Brochure under the heading “Other Eligible Candidates.” Those individuals who indicate at this point that they wish to be included shall be offered the opportunity to present a candidate’s statement of no more than 250 words and/or a campaign video (recommended two minutes). The statement may include items such as biographical information, governance philosophy and/or objectives if elected. This candidate’s statement and/or video shall be presented to the chief staff executive by the stated deadline. Failure to submit a statement and/or video, or submitting a statement and/or video after the deadline, shall not disqualify a candidate, but the statement might not be published with the list of nominees in the Nominating Brochure and the video may not be available for viewing. The name, credentials and photo (if submitted) of the candidate will appear. 12. Individuals running as “Other Eligible Candidates” must be nominated from the floor during the election process if elections are held at a Council meeting. For electronic voting, nominations at large must be received by the Nominating Committee Chair not less than 15 days before the voting will begin. 13. The list of committee nominees and “Other Eligible Candidates” may be published in hard copy printed form and will also be published electronically. Such publications shall be approximately simultaneous. Society of Plastics Engineers Operating Policy Number 025 Confidentiality of Meetings

Original Approval Date: October 24, 2009 Original Effective Date: October 24,2009 Revision Approval Date: 08/20/16 Revision Effective Date: 08/20/16

I. Scope: A. Purpose: The purpose of this operating policy is to define the requirements to maintain confidentiality of face-to-face, electronic and mixed-attendance meetings of the Society.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for the establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only after abolishment of Bylaws Article 5.6 by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Meeting Definition 1. For the purposes of this operating policy, “Meeting” is defined as any face-to-face, electronic or mixed-media gathering (e.g., a gathering of members and/or staff which has both face-to-face and electronic participants) under the auspices of, or sanctioned by, the Society. B. Meeting Records 1. Any records of meetings, kept in any format, i.e. written or electronic, official or unofficial, carry the same level of confidentiality as the meeting itself. Such records include official minutes or notes, personal notes made by meeting participants, guests and observers, and recordings in any form (audio, video, or both) C. Meeting Attendance and Participation 1. At any meeting in which all participants cannot see all the other participants, (e.g. a teleconference or use of a speakerphone) all persons who can hear the discussions must be announced to the group at the beginning of the meeting, and if latecomers arrive, on their arrival. Similarly, a speaker should identify him or herself, preferably every time he or she participates in the discussion. These requirements include observers and guests who may not participate in the discussions and/or vote themselves. Temporary absences and early departures from the meeting shall likewise be announced to the participants. D. Confidentiality Levels 1. It is the responsibility of the Chair to establish the level of confidentiality that attaches to a meeting and to inform all participants of that level of confidentiality. If there is no chair, all participants are responsible for determining the level of confidentiality. If there is no level of confidentiality specified, the meeting is not confidential. 2. As a general rule, the same level of confidentiality attaches to an electronic or mixed-media meeting as would be required of a similar face-to-face meeting. 3. All appropriate, reasonable means to ensure the confidentiality of a meeting shall be taken prior to the start of that meeting. These means may include actions such as determining that physical meeting space can be closed off to outside observation or scrutiny (intended or inadvertent) and/or that meeting codes for teleconferences are not known to individuals who are not entitled to join the call, etc. 4. If a meeting is not an open meeting, i.e. discussion or activities are confidential, all participants shall be reminded of, and agree to, this fact at the beginning of the meeting and at the point where latecomers join the meeting. 5. All meeting records, notes and minutes shall be open to review by the public unless such openness is otherwise proscribed by governmental law, the SPE bylaws, SPE policies, Robert’s Rules of Order (e.g. an executive session), or explicitly directed by affirmative vote of a majority of two-thirds of the voting members of the meeting group. Such direction shall be explicitly recorded in the minutes, notes, etc. Society of Plastics Engineers Operating Policy Number 026 SPE Europe Geographic Area

Original Approval Date: May 1, 2011 Original Effective Date: May 1, 2011 Revision Approval Date: 08/20/16 Revision Effective Date: 08/20/16

I. Scope: A. Purpose: The purpose of this operating policy is to define the geographic area included in “SPE Europe”.

III. Operating Policy Definition: A. SPE Europe Geographic Area Defined SPE Europe shall consist of countries in the following geographic area: 1. Europe from Norway, Finland and Iceland in the North to Spain and Turkey in the South, 2. from UK and Ireland in the West to Russia in the Far East (Vladivostok) and including all members of the former Soviet Union, 3. the North African coast from Morocco in the West to Egypt in the East (inclusive), 4. the region from Yemen in the South to Syria to the North, 5. from Saudi Arabia in the West to Iran in the East (all inclusive). Society of Plastics Engineers Operating Policy Number 027 Student Chapter Deactivation

Original Approval Date: May 1, 2011 Original Effective Date: May 1, 2011 Revision Approval Date: 05/22/16; 08/20/16 Revision Effective Date: 06/21/16; 08/20/16

I. Scope: A. The purpose of this operating policy is to define the steps taken to deactivate a Student Chapter of the Society.

III. Operating Policy Definition A. Provisional Status A Student Chapter that (1) has no Faculty Advisor assigned to it by the university/ college/school or, (2) has fewer than ten members, and (3) has no apparent Board of Directors, and (4) has had no meetings of its Chapter or Board of Directors within one year, and (5) has failed to respond favorably to the sponsoring affiliate group, Executive Board or the Executive Office may be placed in Provisional Status for a period of up to one year upon recommendation of the appropriate affiliate group committee and the Executive Board and a vote by the Council to that effect. 1. Disposition of Assets Upon a vote of the Council placing the Student Chapter in Provisional Status, all assets of the Chapter, if available and if they are determined by SPE staff to be the property of SPE, shall be promptly transferred to the Executive Office. Any financial assets determined to be the property of SPE shall be placed in a non- interest-bearing escrow for the duration of the Provisional Status, at which point the assets will become the property of the Society and may be disposed of as directed by the Executive Board.

B. Abandoned Status At the end of the Provisional Status period, if the Student Chapter has not reorganized itself to the satisfaction of the appropriate affiliate group committee in agreement with the Staff and the Executive Board, then it shall be recommended to the Council that the Chapter be placed in Abandoned Status. The Council shall then vote on placement of the Chapter into Abandoned Status.

C. Reinstatement 1. From Provisional Status If, within the Provisional Status period, the Chapter has reorganized itself to the satisfaction of the appropriate affiliate group committee in agreement with the Staff and Executive Board, it shall be recommended to Council that the Chapter be returned to Active Status, and the Council shall vote on the Chapter’s status. If the Council votes to return the Chapter to Active Status, any of the Chapter’s funds under administration in the escrow account shall be transferred forthwith to the treasury of the Chapter. 2. From Abandoned Status The procedure for reactivation after being placed in Abandoned Status shall be the same as for the establishment of a new Chapter. Society of Plastics Engineers Operating Policy Number 028 Voluntary Deactivation of an SPE Section

Original Approval Date: February 24, 2012 Original Effective Date: February 24, 2012 Revision Approval Date: 08/20/16 Revision Effective Date: 08/20/16

I. Scope: A. This operating policy defines the procedure for the voluntary deactivation of an SPE Section. B. References: 1. Bylaws Article 9.3, voluntary deactivation 2. Bylaws Article 9.2, provisional and abandoned statuses of Sections Policy 013 II. Responsibility: A. Establishing Body: The Executive Board is responsible for the establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy. III. Operating Policy Definition: A. If members of a Section wish to voluntarily deactivate that Section, at least three current members of the Section, preferably including at least one current officer or recent former officer, must submit a petition to that effect to the chief executive of the Society or his/her Staff delegate. 1. Documentation must be included with the petition outlining a. the reasons for the decision to deactivate b. the outreach the group has made to members of the Section informing them of the situation and seeking their interest in sustaining the group c. the outreach the group has made to neighboring Sections, if appropriate, seeking their interest in merging with the existing Section or otherwise serving the interests of the existing Section’s members d. the results of those efforts. 2. At the same time, the Section shall transfer any remaining assets to SPE Headquarters to be placed in a non-interest bearing escrow account to be maintained in the Section’s name until Council has approved the deactivation. After such approval, the assets will become the property of the Society and may be disbursed as directed by the Executive Board. B. Upon receipt of the petition, the associated documentation, and the Section’s assets, the chief executive or his/her Staff delegate shall notify the Executive Board and the Chair of the Sections Committee of the petition, and ask that it be placed on the agendas of their next meetings for consideration. C. Following successful votes to accept the voluntary deactivation by both the Sections Committee and the Executive Board, the matter shall be presented to the Council for their consideration. D. Following such ratification, the Section shall be considered deactivated. Society of Plastics Engineers Operating Policy Number 029 Voluntary Deactivation of an SPE Division

Original Approval Date: February 24, 2012 Original Effective Date: February 24, 2012 Revision Approval Date: 08/20/16 Revision Effective Date: 08/20/16

I. Scope: A. This operating policy defines the procedure for the voluntary deactivation of an SPE Division. B. References: 1. Bylaws Article 10.3, voluntary deactivation 2. Bylaws Article 10.2, provisional and abandoned statuses of Divisions Policy 014 II. Responsibility: A. Establishing Body: The Executive Board is responsible for the establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy. III. Operating Policy Definition: A. If members of a Division wish to voluntarily deactivate that Division, at least three current members of the Division, preferably including at least one current officer or recent former officer, must submit a petition to that effect to the chief executive of the Society or his/her Staff delegate. 1. Documentation must be included with the petition outlining a. the reasons for the decision to deactivate b. the outreach the group has made to members of the Division informing them of the situation and seeking their interest in sustaining the group c. the results of those efforts. 2. At the same time, the Division shall transfer any remaining assets to SPE Headquarters to be placed in a non-interest bearing escrow account to be maintained in the Division’s name until Council has approved the deactivation. After such approval, the assets will become the property of the Society and may be disbursed as directed by the Executive Board. B. Upon receipt of the petition, the associated documentation, and the Division’s assets, the chief executive or his/her Staff delegate shall notify the Executive Board and the Chair of the Divisions Committee of the petition, and ask that it be placed on the agendas of their next meetings for consideration. C. Following successful votes to accept the voluntary deactivation by both the Divisions Committee and the Executive Board, the matter shall be presented to the Council for their consideration. D. Following such ratification, the Division shall be considered deactivated. Society of Plastics Engineers Operating Policy Number 030 TopCon and Event Royalties

Original Approval Date: April 19, 2013 Original Effective Date: This operating policy is effective for all events held after January 1, 2014 Revision Approval Date: 06/20/13; 07/03/13; 11/13/13; 01/30/14; 08/20/16 Revision Effective Date: 01/01/14; 08/20/16

I. Scope: A. The purpose of the TopCon and Event Royalties operating policy is to define the royalty payments due to SPE Headquarters for events conducted by SPE member groups.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for the establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board members voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Extended Service: For all conferences (excluding ANTEC® and other similar conferences) with gross sales revenue in excess of $25,000, the royalty due to SPE Headquarters will be 12% of the event’s gross sales revenue. In return SPE Headquarters will offer, if wanted, the following Extended Services free of charge: 1. Use of the SPE logo 2. Advertisements in Plastics Engineering magazine 3. Email blasts 4. Listing in SPE monthly calendar, email blasts and all other calendars 5. Review of hotel and/or venue contract 6. Registration(online & onsite) 7. Ad designs (flyer, email blast designs, website banners, and Plastics Engineering advertisements) 8. Use of conference mobile app (under evaluation) 9. Social media promotion 10. Use of SPE HQ’s liability insurance for the Topcon

B. Limited Service: For all other events (also one-day or evening events) with gross sales revenue in excess of $25,000, a royalty of 6% of gross sales revenue will be paid to SPE Headquarters. In return, SPE Headquarters will perform, if wanted, the following Limited Services. 1. Use of SPE logo 2. Email Blasts 3. Review of hotel and/or event venue 4. Ads in Plastics Engineering (including design) 5. Registration (on-line only, if applicable)

C. Sales revenues for all events are defined as all revenues received to cover the expenses of the event such as, but not limited to: 1. Registration revenues of attendees 2. Sponsorship of the conference or conference events 3. Exhibit and table-top sales 4. Underwriting of conference expenses or equivalent value

D. Other SPE Headquarters services are available upon request depending on the availability of resources. The costs to cover these services will be separate charges.

E. Membership fees (new or renewal) in conjunction with the conference will be exempt from royalty payments and are not considered part of the sales revenue. For all conferences and events, SPE Headquarters offers a special new or renewal member dues rate. These member fees will be paid separately to SPE Headquarters as soon as possible after the conference to ensure SPE members can start, or continue, their benefits immediately.

F. A donation to the SPE Foundation of up to $5,000 (to be used for scholarships) will be exempt from the gross revenue (thus exempt from royalty)

G. Special Circumstances: In special circumstances, the level of royalty may be negotiated. 1. If the conference results in a financial loss of $0 to $10,000, the royalty due will be reduced by half to 6%. 2. If the conference results in a financial loss of more than $10,000, the royalty due will be waived completely. 3. The royalty due will be waived completely for a new conference.

H. For conferences outside of the US and Europe, we are not yet able to support SPE conferences with the Extended Service package. Therefore the royalty due will be 6% irrespective of the sales revenue, unless otherwise agreed.

I. All conference proceedings shall be sent to SPE HQ within 4 weeks after the conference. SPE HQ will upload the proceedings to the SPE on-line technical library no earlier than 6 months after the conference. The organizing group may sell the proceedings through SPE HQ website during the first 6 months after the conference and will receive all of the revenues of these sales. Society of Plastics Engineers Operating Policy Number 031 Intellectual Property

Original Approval Date: January 30, 2014 Original Effective Date: January 30, 2014 Revision Approval Date: 08/20/16 Revision Effective Date: 08/20/16

I. Scope: A. Purpose: The purpose of this policy is to define allowable practices relative to recording, photographing or otherwise disseminating or memorializing conference sessions, seminar sessions, or speeches at SPE events, Council meetings, SPE committee meetings or any such official activities of the Society.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for the establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only after abolishment of Bylaw Article 3.9 by a majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. All documents and information, in any form, provided to the membership or public by SPE is owned by the Society or others. The act of recording, copying or disseminating information or documents by any means without permission constitutes infringement. Attendees at SPE meetings and other users of information and documents obtained from SPE must refrain from recording, copying or disseminating them without permission. Society of Plastics Engineers Policy Number 032 Qualifications and Job Descriptions for Council Officers

Original Approval Date: August 20, 2016 Original Effective Date: September 20, 2016 Revision Approval Date: Revision Effective Date:

I. Scope: A. The purpose of this operating policy is to describe the qualifications and job descriptions for Council Officers.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Definitions: Council officers are as defined in Bylaw Article 7.2. B. Qualifications and Job Descriptions 1. The following appendices set forth the general expectations, qualifications, desired skills, and other key performance indicators for the Council officers. President: See Appendix A President-elect: See Appendix B VP Business & Finance: See Appendix C VP Marketing & Communication: See Appendix D VP Events: See Appendix E VP Sections: See Appendix F VP Divisions: See Appendix G VP Technology & Education: See Appendix H VP Young Professionals: See Appendix I Immediate Past President: See Appendix J Society of Plastics Engineers Policy Number 032

Appendix A Job Description for SPE President

Role:

The President is a member of the Executive Board, serves as the leader for the Society as a whole, Chair of the Executive Board, and Chair of Council. The President works cooperatively with both SPE Leadership and the Chief Staff Executive to ensure effective planning and operation of the Society according to the 3 year Operating Plan. Additionally, they serve as the figure head of the Society and are frequently called upon to represent the Societies interests both internally and externally.

Responsibilities:

• Represent Society interests in a professional manner • Provide direction and ensure oversight for execution of the current 3 year Operating Plan • Establish Executive Board & Council meeting agendas in a timely manner with cooperation of staff and the President-Elect • Ensure effective communication of key Society leadership decisions, progress, and performance to SPE Leadership, Staff, and Members • Provide leadership and oversight of Executive Board member performance • Initiate disciplinary action as needed of Executive Board members who are not meeting their requirements • Provide oversight and direction to the chief staff executive through regular interaction and participation in the Performance & Compensation Committee (PAC) • Identify and appoint suitable individuals for any vacated Executive Board position • Provide assistance to identify suitable replacements for vacated committee/taskforce positions • Resolve conflict at the Society wide level as the need may arise • Actively participate in the identification and development of future leaders • Participate in SPE social media programs • Provide support for SPE and the SPE Foundation fund raising efforts • Attend TopCons where practical • Maintain awareness of the need for additional taskforces to address short term issues issues/opportunities. • Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

• Time Commitment In addition to participation in scheduled meetings, members of the Executive Board are expected to contribute substantial additional time in support of their assigned roles. Examples include, but are not limited to, duties in support of assigned committees and taskforces, maintaining emails and communication via The Chain, review and preparation of reports, meeting preparation, and other general work assignments. Executive Board members should expect to spend at least 5 hours per week in addition to participation time in meetings (can be accomplished outside normal business hours).

• Employer Support Members of the Executive Board are expected to participate in meetings typically scheduled during regular business hours. Some meetings will require travel away from their regularly scheduled work activity. Executive Board members are expected to obtain employer support for participation in SPE meetings which often occur during regular business (typically 10 hours per month plus 1-2 days travel every other month). Reasonable travel related expenses are covered by SPE.

• Communication Members of the Executive Board are responsible for, promoting bi- directional communication throughout the Society. Additionally, Executive Board members shall ensure that key decisions, progress, and performance are communicated appropriately to Staff, Leadership, and Members. • Governance - The Executive Board shall establish, implement, and maintain the SPE Operating Policies. Additionally the Executive Board shall maintain and communicate a 3 year Operating Plan, which at minimum, describes strategic and financial planning necessary to support the SPE mission. All Executive Board activity shall be conducted in manner consistent with the SPE Bylaws, SPE Operating Policies, 3 year Operating Plan and the general interests of the Society as a whole. Executive Board members shall be accountable for ensuring that designated duties and assignments completed in a timely and effective manner. • Decision Making - Whenever possible, the Executive Board should attempt to build consensus while making decisions. In order for this to happen, opinions should always be presented in a thoughtful and professional manner. Executive Board members are expected to be open minded, good listeners, and be willing to make decisions that are in the best interest of the Society. Effective decision making requires a solid understanding of the subject matter, which often requires advanced preparation of the subject matter. The Executive Board may from time to time encounter difficult situations. Members should remain open and honest throughout the decision making process. • Confidentiality - Individual dialog during Executive Board meetings should be treated as confidential to encourage members to speak freely without fear of having their opinions repeated outside Executive Board meetings. Additionally, Executive Board members may also be privy to information about SPE that requires confidentiality for business, ethical, and/or legal reasons. Topics requiring confidentially outside meetings shall be confirmed during Executive Board meetings.

Pre-requisites/Qualifications:

Candidates must be an SPE member in good standing and have served as President-Elect.

Desired Skills:

• Personable and Professional • Disciplined Planner • Effective Organizer • Effective Communicator • Media Savvy • Business Savvy • Effective Leader • Flexible and Creative • Good Listener • Respectful and Empathetic • Relationship Builder

Key Performance Indicators:

• Meeting attendance • Presence at SPE events • Performs Quarterly reviews of Executive Board members • Support for fund raising • Nominating Committee has numerous qualified candidates • Attends numerous committee and task force meetings

Related Group Responsibilities: Group Responsibility Council Chair and Councilor at Large Performance & Compensation Committee Member Annual Business Meeting Moderator All SPE Committees Guest

The President has voice and may participate in any Society meeting (vote limited to Executive Board, Council and PAC meetings) Society of Plastics Engineers Policy Number 032

Appendix B Job Description for SPE President-elect

Role:

The President-Elect is a member of the Executive Board, provides support to the President and the Society as a whole according to the initiatives described by the 3 year Operating Plan. The President-Elect prepares for their term as President together with the Chief Staff Executive, by leading of the strategic planning process to produce an updated 3 year Operating Plan prior to the end of their term. The President Elect is the successor to the President should they not be able to complete their term or when the current President is not available to perform their duties.

Responsibilities:

• Represent Society interests in a professional manner • Assist the President to provide direction and ensure oversight for execution of the current 3 year Operating Plan • Assist the President to establish Executive Board & Council meeting agendas in a timely manner • Perform duties that assist the President to fulfill the responsibilities of their role as delegated • Provide oversight and direction to the chief staff executive through regular interaction and participation in the Performance & Compensation Committee (PAC) • Actively participate in the identification and development of future leaders • Participate in SPE social media programs • Provide support for SPE and the SPE Foundation fund raising efforts • Attend TopCons where practical • Assist with development and review of communication material for SPE Leaders and Members • Ensure the 3 year Operating Plan is reviewed and expanded to provide direction for their term as President plus two additional years (development of the revised plan shall be accomplished using a fully integrated effort of SPE Leadership, Staff, and Chapters) • Identify and designate suitable individuals to fulfill roles for the revised 3 year Operating Plan where applicable • Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

• Governance - The Executive Board shall establish, implement, and maintain the SPE Operating Policies. Additionally the Executive Board shall maintain and communicate a 3 year Operating Plan, which at minimum, describes strategic and financial planning necessary to support the SPE mission. All Executive Board activity shall be conducted in manner consistent with the SPE Bylaws, SPE Operating Policies, 3 year Operating Plan and the general interests of the Society as a whole. Executive Board members shall be accountable for ensuring that designated duties and assignments completed in a timely and effective manner.

Pre-requisites/Qualifications:

Candidates for President-Elect should have:

a) at least two (2) years of experience in the Executive Board, and b) be a current SPE Member in good standing

Desired Skills:

Key Performance Indicators:

• Meeting Attendance • Program development/implementation consistent with established needs • Presence at SPE events • Membership Development/Retention • Support for fund raising Related Group Responsibilities: Group Responsibility Council Councilor At Large Foundation Board Member Awards Committee Member Performance & Compensation Committee Member (Secretary) Nominating Committee Member Finance Committee Encouraged to participate (no Vote) Society of Plastics Engineers Policy Number 032

Appendix C Job Description for VP Business & Finance

Role:

The VP Business & Finance is a member of the Executive Board, provides support to the President, the Chief Staff Executive, and the Society as a whole according to the initiatives described by the 3 year Operating Plan. In particular, the VP Business & Finance provides insight/oversight for SPE projects, investments, and financial activity to the Executive Board. The VP Business & Finance serves as a Treasurer of the Society and Chairperson for the Finance Committee (which provides oversight of SPE financial activity).

Responsibilities:

• Serve as the primary leadership interface for Society-wide business and financial matters • Assist the Chief Staff Executive to: o Provide insight to support long term financial development, o Ensure appropriate business controls for Society operations o Ensure monthly financial reporting o Prepare financial projections for Executive Board projects/initiatives • Ensure effective planning & budgeting for Society activity and the 3 year Financial Plan • Assist with development and review of communication related to business and financial activity for SPE Leaders and Members • Ensure effective communication with assigned Committees • Provide oversight for selection of financial auditors • Support oversight of the established operating budget • Continually monitor the effectiveness of SPE’s business activity • Ensure effective tracking, analysis, and management of business and financial activity • Perform duties as otherwise described by the established 3 year Operating Plan General Expectations:

Pre-requisites/Qualifications:

Preferred candidates for Vice President Business & Finance should have:

a) a professional degree, b) at least ten (10) years of professional experience in business and/or finance within the plastics industry, c) possess excellent verbal, written, and presentation skills, d) currently have at least three (3) years continuous SPE membership in good standing, and e) have served as the a member of a SPE Committee, SPE Section Board, or SPE Division Board for at least three (3) full years

Desired Skills:

• Personable and Professional • Disciplined Planner • Effective Organizer • Effective Communicator • Media Savvy • Strong Business Acumen • Strong Financial Acumen

Key Performance Indicators:

• Meeting Attendance • Program development/implementation consistent with established needs • Presence at SPE events • Membership Development/Retention • Support for fund raising

Related Group Responsibilities: Group Responsibility Council Councilor At Large Finance Committee Chair Society of Plastics Engineers Policy Number 032

Appendix D Job Description for VP Marketing & Communications

Role:

The VP Marketing & Communications is a member of the Executive Board, provides support to the President and the Society as a whole according to the initiatives described by the 3 year Operating Plan. In particular, the VP Marketing & Communications provides insight/oversight for SPE marketing and communication to the Executive Board. The VP serves as Chairperson for the Marketing & Communications Committee (which is designed to bolster awareness of SPE activities to members, affiliates, and the industry as a whole).

Responsibilities:

• Serve as the primary leadership interface for Society-wide marketing & communication initiatives • Assist the Chief Staff Executive to: o Establish marketing & communication protocol o Identify infrastructure to facilitate effective communication o Develop and review communications related to marketing & communication o Support strategies for membership value & growth o Provide oversight of the marketing & communications budget • Ensure effective planning & budgeting for marketing & communication related activity • Ensure effective communication with assigned Committees • Maintain awareness of and provide support for SPE’s communication & marketing tools • Ensure there is effective management of the SPE brand • Ensure effective tracking, analysis, and management of marketing activity • Assist with identification of plenary speakers for ANTEC • Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

• Attendance - Participation at Executive Board, Council, and other designated meetings is required to ensure effective decision making and to support effective communication. The Executive Board has the responsibility of leading the Society and is comprised of functionally qualified and accountable individuals each serving a specific role. Executive Board members should expect to spend 10 hours per month on average (often during regular business hours) in meetings. Additionally 1-2 days travel are typically required every other month for participation in face to face meetings. Failure to attend 3 or more scheduled meetings within an operating year shall result in a review by the Performance and Compensation Committee (PAC) and may result in removal from the Executive Board. • Time Commitment In addition to participation in scheduled meetings, members of the Executive Board are expected to contribute substantial additional time in support of their assigned roles. Examples include, but are not limited to, duties in support of assigned committees and taskforces, maintaining emails and communication via The Chain, review and preparation of reports, meeting preparation, and other general work assignments. Executive Board members should expect to spend at least 5 hours per week in addition to participation time in meetings (can be accomplished outside normal business hours).

Pre-requisites/Qualifications:

Preferred candidates for Vice President Marketing & Communications should have:

a) a professional degree, b) at least five (5) years of professional experience in marketing, communication, or business within the plastics industry, c) possess excellent verbal, written, and presentation skills, d) currently have at least three (3) years continuous SPE membership in good standing, and e) have served as the a member of a SPE Committee, SPE Section Board, or SPE Division Board for at least three (3) full years.

Desired Skills:

• Personable and Professional • Disciplined Planner • Effective Organizer • Effective Communicator • Media Savvy • Business Savvy • Financially Savvy • Technically Savvy • Strong Marketing Acumen • Strong Communications Acumen

Key Performance Indicators:

• Meeting Attendance • Program development/implementation consistent with established needs • Presence at SPE events • Membership Development/Retention • Support for fund raising Related Group Responsibilities: Group Responsibility Council Councilor At Large Marketing & Communications Committee Chair Divisions Committee Member Sections Committee Member Society of Plastics Engineers Policy Number 032

Appendix E Job Description for VP Events

Role:

The VP Events is a member of the Executive Board, provides support to the President and the Society as a whole according to the initiatives described by the 3 year Operating Plan. In particular, the VP Events provides insight/oversight for SPE managed events, SPE TopCons, and Mini-Tecs to the Executive Board. The VP serves as Chairperson for the Events Committee (which is designed to bolster effectiveness of all SPE events).

Responsibilities:

• Serve as the primary leadership interface for Society-wide events • Assist the Chief Staff Executive to: o Establish event planning protocols o Develop and maintain event services and systems o Identify infrastructure to facilitate effective events o Support strategies for membership value & growth through events o Prepare financial projections for revenue of society events o Generate Income projections for new and existing events o Provide oversight of the events budget • Ensure effective planning & budgeting for event related activity • Assist with development and review of communication related to events for SPE Leaders and Members • Ensure effective communication with assigned Committees • Maintain awareness and provide support for all SPE events • Ensure effective tracking, analysis, and management of events related activity • Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

• Communication Members of the Executive Board are responsible for, promoting bi- directional communication throughout the Society. Additionally, Executive Board members shall ensure that key decisions, progress, and performance are communicated appropriately to Staff, Leadership, and Members. • Decision Making - Whenever possible, the Executive Board should attempt to build consensus while making decisions. In order for this to happen, opinions should always be presented in a thoughtful and professional manner. Executive Board members are expected to be open minded, good listeners, and be willing to make decisions that are in the best interest of the Society. Effective decision making requires a solid understanding of the subject matter, which often requires advanced preparation of the subject matter. The Executive Board may from time to time encounter difficult situations. Members should remain open and honest throughout the decision making process. • Confidentiality - Individual dialog during Executive Board meetings should be treated as confidential to encourage members to speak freely without fear of having their opinions repeated outside Executive Board meetings. Additionally, Executive Board members may also be privy to information about SPE that requires confidentiality for business, ethical, and/or legal reasons. Topics requiring confidentially outside meetings shall be confirmed during Executive Board meetings. Pre-requisites/Qualifications:

Preferred candidates for Vice President Events should have:

a) a professional degree, b) at least five (5) years of professional experience in marketing, communication, or business within the plastics industry, c) two (2) or more years of experience conducting events (ideally such experience should be obtained through support of successful SPE, Section, or Division events), d) possess excellent verbal, written, and presentation skills, e) currently have at least three (3) years continuous SPE membership in good standing, and f) have served as the a member of a SPE Committee, SPE Section Board, or SPE Division Board for at least three (3) full years.

Desired Skills:

Key Performance Indicators:

• Meeting Attendance • Program development/implementation consistent with established needs • Support teams and actions that result in $20,000 new revenue for the Society per year

Related Group Responsibilities: Group Responsibility Council Councilor At Large Events Committee Chair Finance Committee Encouraged to Participate (non-voting) Society of Plastics Engineers Policy Number 032

Appendix F Job Description for VP Sections

Role:

The VP Sections is a member of the Executive Board, provides support to the President and the Society as a whole according to the initiatives described by the 3 year Operating Plan. In particular, the VP Sections represents needs and interests of SPE Sections in Executive Board activity. The VP Sections serves as Chairperson for the Sections Committee (which serves as liaison to and works cooperatively with all SPE Sections and SPE Student Chapters to bolster effectiveness).

Responsibilities:

• Serve as the primary leadership interface for SPE Section matters • Ensure the Executive Board addresses SPE Section needs and concerns • Ensure effective planning & budgeting in support of SPE Section activity • Assist with development and review of communication related to SPE Section activity for SPE Leaders and Members • Ensure effective communication with assigned Committees • Support oversight of the established operating budget • Ensure oversight of Student Chapters • Continually monitor the effectiveness of SPE Section activity • Assist SPE Sections to maintain active status. • Ensure effective tracking, analysis, and management of SPE Section activity • Propose new projects/programs that support/promote SPE Section activity • Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

• Communication Members of the Executive Board are responsible for, promoting bi- directional communication throughout the Society. Additionally, Executive Board members shall ensure that key decisions, progress, and performance are communicated appropriately to Staff, Leadership, and Members. • Decision Making - Whenever possible, the Executive Board should attempt to build consensus while making decisions. In order for this to happen, opinions should always be presented in a thoughtful and professional manner. Executive Board members are expected to be open minded, good listeners, and be willing to make decisions that are in the best interest of the Society. Effective decision making requires a solid understanding of the subject matter, which often requires advanced preparation of the subject matter. The Executive Board may from time to time encounter difficult situations. Members should remain open and honest throughout the decision making process. • Confidentiality - Individual dialog during Executive Board meetings should be treated as confidential to encourage members to speak freely without fear of having their opinions repeated outside Executive Board meetings. Additionally, Executive Board members may also be privy to information about SPE that requires confidentiality for business, ethical, and/or legal reasons. Topics requiring confidentially outside meetings shall be confirmed during Executive Board meetings. Pre-requisites/Qualifications:

Preferred candidates for Vice President Sections should have:

a) a professional degree, b) at least five (5) years of professional experience in within the plastics industry, c) possess excellent verbal, written, and presentation skills, d) currently have at least three (3) years continuous SPE membership in good standing, and e) have served as the a member of an active SPE Section Board for at least five (5) full years ((to qualify as an Active Section the group must not only meet the basic requirements for a group in good standing, they must also have held an outreach event in each of the past two (2) years).

Desired Skills:

• Personable and Professional • Disciplined Planner • Effective Organizer • Effective Communicator • Media Savvy • Business Savvy • Financially Savvy • Technically Savvy • Sales & Marketing Savvy

Key Performance Indicators:

• Meeting Attendance • Program development/implementation consistent with established needs • Contact at least 2 times a year with Sections (President and Councilor at a minimum) • Participate in at least 4 Section meetings/year. • Support for fund raising Related Group Responsibilities: Group Responsibility Council Councilor At Large Sections Committee Chair Society of Plastics Engineers Policy Number 032

Appendix G Job Description for VP Divisions

Role:

The VP Divisions is a member of the Executive Board, provides support to the President and the Society as a whole according to the initiatives described by the 3 year Operating Plan. In particular, the VP Divisions represents needs and interests of SPE Divisions in Executive Board activity. The VP Divisions serves as Chairperson for the Divisions Committee (which serves as liaison to and works cooperatively with all SPE Divisions to bolster effectiveness).

Responsibilities:

• Serve as the primary leadership interface for SPE Division matters • Ensure the Executive Board addresses SPE Division needs and concerns • Ensure effective planning & budgeting in support of SPE Division activity • Assist with development and review of communication related to SPE Division activity for SPE Leaders and Members • Ensure effective communication with assigned Committees • Support oversight of the established operating budget • Continually monitor the effectiveness of SPE Division activity • Assist SPE Divisions to maintain active status. • Ensure effective tracking, analysis, and management of SPE Division activity • Propose new projects/programs that support/promote SPE Division activity • Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

• Communication Members of the Executive Board are responsible for, promoting bi- directional communication throughout the Society. Additionally, Executive Board members shall ensure that key decisions, progress, and performance are communicated appropriately to Staff, Leadership, and Members. • Decision Making - Whenever possible, the Executive Board should attempt to build consensus while making decisions. In order for this to happen, opinions should always be presented in a thoughtful and professional manner. Executive Board members are expected to be open minded, good listeners, and be willing to make decisions that are in the best interest of the Society. Effective decision making requires a solid understanding of the subject matter, which often requires advanced preparation of the subject matter. The Executive Board may from time to time encounter difficult situations. Members should remain open and honest throughout the decision making process. • Confidentiality - Individual dialog during Executive Board meetings should be treated as confidential to encourage members to speak freely without fear of having their opinions repeated outside Executive Board meetings. Additionally, Executive Board members may also be privy to information about SPE that requires confidentiality for business, ethical, and/or legal reasons. Topics requiring confidentially outside meetings shall be confirmed during Executive Board meetings. Pre-requisites/Qualifications:

Preferred candidates for Vice President Divisions should have:

a) a professional degree, b) at least five (5) years of professional experience in within the plastics industry, c) possess excellent verbal, written, and presentation skills, d) currently have at least three (3) years continuous SPE membership in good standing, and e) have served as the a member of an active SPE Division Board for at least five (5) full years ((to qualify as an active Division the group must not only meet the basic requirements for a group in good standing, they must also have held an outreach effort in each of the past two (2) years).

Desired Skills: • Personable and Professional • Disciplined Planner • Effective Organizer • Effective Communicator • Media Savvy • Business Savvy • Financially Savvy • Technically Savvy • Sales & Marketing Savvy Key Performance Indicators:

• Meeting Attendance • Program development/implementation consistent with established needs • Contact at least 2 times a year with Divisions (President and Councilor at a minimum) • Participate in at least 4 Division meetings/year. • Support for fund raising

Related Group Responsibilities: Group Responsibility Council Councilor At Large Divisions Committee Chair Society of Plastics Engineers Policy Number 032

Appendix H Job Description for VP Technology & Education

Role:

The VP Technology & Education is a member of the Executive Board, provides support to the President and the Society as a whole according to the initiatives described by the 3 year Operating Plan. In particular, the VP Technology & Education provides insight/oversight for SPE advancement of technology related to the plastics industry as well as SPE’s education programs to the Executive Board. The VP serves as Chairperson for the New Technology Committee (which is designed to maintain awareness of technology developments via contact with industry and academia). The VP Technology also serves as liaison to SPE Special Interest Groups.

Responsibilities:

• Serve as the primary leadership interface for Society-wide technical/educational programs and initiatives • Ensure effective planning & budgeting for technology and education related activity • Serve as a member of Fellows Election Committee • Serve as Chair for the New Technology Committee and Industry-Academia Collaboration Committee • Assist with development and review of communication related to technology and education information for SPE Leaders and Members • Ensure effective communication with assigned Committees • Provide educational support to Student Chapters • Champion formation of SIGs and monitor their effectiveness; shepherd upgrading to Division status as appropriate • Ensure there is a Fellows Forum at ANTEC • Assist with plenary speaker selection at ANTEC • Assist with technical content selection for PlastiVan • Maintain awareness of emerging technologies related to the plastics industry • Maintain awareness of technical content in PE magazine and SPE journals • Maintain awareness of Tech Talk content • Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

Pre-requisites/Qualifications:

Preferred candidates for Vice President Technology & Education should have: a) a professional degree, b) at least five (5) years of professional experience as a STEM professor, STEM teacher, or researcher associated with the plastics industry, c) possess excellent verbal, written, and presentation skills, d) currently have at least three (3) years continuous SPE membership, and e) have served as the a member of a SPE Committee, SPE Section Board, or SPE Division Board for at least three (3) full years.

Desired Skills: • Personable and Professional • Disciplined Planner • Effective Organizer • Effective Communicator • Media Savvy • Strong Technical Acumen • Strong Education Acumen

Key Performance Indicators: • Meeting Attendance • Program development/implementation consistent with established needs • Contact at least two times per year with SIGs • Participate in at least two SIG meetings/year • Support for fund raising

Related Group Responsibilities: Group Responsibility Council Councilor At Large SIGs Member SPE Staff Adviser Council Adviser Fellows Election Committee Member New Technology Committee Chair Industry-Academia Collaboration Committee Member Society of Plastics Engineers Policy Number 032

Appendix I Job Description for VP Young Professionals

Role:

The VP Young Professionals is a member of the Executive Board, provides support to the President and the Society as a whole according to the initiatives described by the 3 year Operating Plan. In particular, the VP Young Professionals provides insight/oversight for SPE’s effort to attract, engage, and retain young professionals for the Executive Board. The VP serves as liaison to The Young Professionals Committee (which is designed to identify needs, interests, and suggestions of young professionals).

Responsibilities:

• Attend and represent, as requested, the Society and the Executive Board in events/meetings as SPE’s Young Professional Leader. • Ensure effective planning & budgeting for young professional related activity • Identify initiatives for the Executive Board on behalf young professionals that include data-driven and progressive activities by establishing clearly defined goals, tasks, and objectives • Provide leadership for Executive Board projects tasked to develop strategy/action plans for young professionals • Ensure effective communication with assigned Committees • Participate in Young Professional Committee (NGAB) meetings whenever possible • Support Young Professional Committee (NGAB) fundraising activities. • Provide insight & support to other committees and taskforces that support the needs and interests of young professionals and students • Mentor at least one (1) member of the Young Professional Committee to regarding Executive Board best practices, governance/parliamentary procedures, and technical/professional leadership skills • Actively participate in the identification and development of young professionals as future leaders • Assist with development and review of communication related to young professionals for SPE Leaders and Members • Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

Pre-requisites/Qualifications:

Preferred candidates for Vice President Young Professionals should have: a) a professional degree related to or employed within the plastics industry, a) at least one (1) year of professional experience associated with the plastics industry, b) currently have at least three (3) years continuous SPE membership, c) have served as a member of the Young Professionals Committee (NGAB), SPE Section Board, SPE Division Board, or other SPE Committee for at least two (2) full years, and d) qualify as a SPE Young Professional for at least their first year of their term

Desired Skills:

• Personable and Professional • Disciplined Planner • Effective Organizer • Effective Communicator • Media Savvy • Relationship Builder

Key Performance Indicators:

• Meeting Attendance • Presence at SPE events • Attendance to Young Professionals Board meetings • Development/Communication of all strategic goals as described above (by end of first 2yr term) • Program development/implementation consistent with established needs • Membership Recruitment/Retention Related Group Responsibilities:

Group Responsibility Council Councilor At Large Finance Committee Member Young Professional Board Adviser Sections Committee Member Divisions Committee Member Society of Plastics Engineers Policy Number 032

Appendix J Job Description for Immediate Past President

Role:

The Past President is a member of the Executive Board, provides an experienced resource to the President, the Executive Board, and the Society as a whole. Having served as the primary liaison between SPE Leadership and Staff the Past President shall serve as the Chairperson for the Performance and Compensation Committee (which provides oversight to the Chief Staff Executive). Additionally, their years of experience working with other SPE leaders provides them valuable insight in support of their role as the Chairperson for the Nominating Committee (which provides oversight of SPE leadership development and the SPE election process, including identification and verification of prospective candidates for positions within the Executive Board).

Responsibilities:

• Serve as Chair and ensure effective performance for the Performance & Compensation Committee • Serve as Chair and ensure effective performance for the Nominations Committee • Serve as host for Past Presidents meetings • Provide support for SPE and the SPE Foundation fund raising efforts • Actively participate in the identification and development of future leaders • Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

• Decision Making - Whenever possible, the Executive Board should attempt to build consensus while making decisions. In order for this to happen, opinions should always be presented in a thoughtful and professional manner. Executive Board members are expected to be open minded, good listeners, and be willing to make decisions that are in the best interest of the Society. Effective decision making requires a solid understanding of the subject matter, which often requires advanced preparation of the subject matter. The Executive Board may from time to time encounter difficult situations. Members should remain open and honest throughout the decision making process.

• Confidentiality - Individual dialog during Executive Board meetings should be treated as confidential to encourage members to speak freely without fear of having their opinions repeated outside Executive Board meetings. Additionally, Executive Board members may also be privy to information about SPE that requires confidentiality for business, ethical, and/or legal reasons. Topics requiring confidentially outside meetings shall be confirmed during Executive Board meetings.

Pre-requisites/Qualifications:

Candidates must be an SPE member in good standing and have completed a term as President.

Desired Skills:

Key Performance Indicators:

• Meeting Attendance • Program development/implementation consistent with established needs • Presence at SPE events • Qualified Candidates for election sought and chosen • Growing Mentoring Program • Support for fund raising

Related Group Responsibilities: Group Responsibility Council Councilor At Large Performance and Compensation Committee Chair Nominating Committee Chair Past Presidents Board Host Society of Plastics Engineers Policy Number 033 Qualifications and Job Descriptions for Chief Staff Executive

Original Approval Date: August 20, 2016 Original Effective Date: September 20, 2016 Revision Approval Date: Revision Effective Date:

I. Scope: A. The purpose of this operating policy is to describe the qualifications and job descriptions for the chief staff executive position.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Definitions: The chief staff executive is a position as defined in Article 13 of the SPE Bylaws. B. Qualifications and Job Descriptions 1. Appendix A sets forth the general expectations, qualifications, desired skills, and other key performance indicators for the chief staff executive. Society of Plastics Engineers Policy Number 033

Appendix A Job Description for Chief Staff Executive of SPE

Role:

The Chief Staff Executive is responsible for ensuring that the Society serves the needs and interests of the SPE membership pursuant to the SPE Mission Statement and its Bylaws and Policies as directed by the SPE Council. The Chief Staff Executive ensures that the programs, activities, and services of the Society directly benefit the members and their professional well-being.

The Chief Staff Executive is responsible for day-to-day management of the Society and the SPE Foundation as described by the SPE Bylaws. To this end, the Chief Staff Executive is responsible that issues, and needs are identified, that appropriate programs are developed and operated, and that the necessary resources are available and utilized.

The Chief Staff Executive together with the President-Elect, lead the strategic planning process to produce an updated 3 year Operating Plan. The Chief Staff Executive manages SPE staff and participates in most SPE Committees.

Responsibilities:

The Chief Staff Executive assists the Council and Executive Board in fulfilling its responsibility to set the strategy for the Society and to carry on its business by managing and being responsible for:

• Setting of mid-term strategic goals into the 3-year Operating Plan • Managing and executing the activities and programs to achieve the strategic goals • Measuring and reporting the progress to the Executive Board by tracking the main Society KPI’s • Managing the financial matters of the Society, including reporting the monthly financials, making of the yearly budgets and planning the cash needs • Ensuring that the Executive Board officers are kept informed of matters and developments that warrant their attention • Identifying issues and policies that need action before the next Executive Board meeting • Serving as the main point of contact between the staff and the Executive Board/Council • Developing personnel and office policies for the national office and staff; • The Chief Staff Executive assists the President with preparation of agendas presentation of topics to the Executive Board and the Council • Attend and represent the Society in industry events/meetings as Leader of SPE. • With the President, the Chief Staff Executive is the Society’s chief spokesperson and point of contact to other organizations and entities and the public. • Managing and setting up relations with other relevant organizations to advance the interests of SPE and its members. • Ensure effective HR planning for staff in the different SPE offices and as such responsible for the supervision, hiring, firing, effectiveness, and evaluation of the SPE staff. The Chief Staff Executive is responsible for compliance with the personnel policies • Ensure effective communication with the Leadership • Provide insight & support to committees and taskforces • Actively participate in the identification and development of young professionals as future leaders • Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

• Attendance - Participation at Executive Board, Council, and other designated meetings is required to ensure effective decision-making and to support effective communication.

• Communication The Chief Staff Executive ensures effective communication throughout the Society. The Chief Staff Executive shall ensure that key decisions, progress, and performance are communicated appropriately to Staff, Leadership, and Members.

• Decision Making - The Chief Staff Executive should attempt to build consensus while making sure decisions are made in the best interest of the Society. Effective decision- making requires a solid understanding of the industry, the market in which the Society operates, the interests of the Societies chapters and ultimately the functioning of volunteer governance.

Pre-requisites/Qualifications:

Preferred candidates for Chief Staff Executive should have: a) a professional degree related to or employed within the plastics industry, b) at least ten (10) years of professional experience in a management function, c) international business experience d) understanding of the e) a basic network in the Plastics Industry f) preferably an SPE membership g) preferably knowledge of the association of society sector

Desired Skills:

• Personable and Professional • High level Coaching and Managing capabilities • Disciplined Planner • Effective Organizer • Effective Communicator • Media Savvy • Relationship Builder

Key Performance Indicators:

• Presence at Industry and SPE events • Improvement of the general SPE KPI’s o Membership growth o Growth of our Financial assets o Growing use / participation of industry professionals to SPE’s events and resources o Enhanced Brand recognition o Enhanced (international) activities o Effectiveness of SPE staff and other SPE resources

Related Group Responsibilities:

Group Responsibility Executive Board Member Finance Committee Member

Other Assignments According to 3 Year Operating Plan Society of Plastics Engineers Operating Policy Number 034 3-Year Operating Plan

Original Approval Date: August 20, 2016 Original Effective Date: September 20, 2016 Revision Approval Date: Revision Effective Date:

I. Scope: A. The purpose of this operating policy is to ensure the Society’s short and mid-term planning strategies and related actions are formalized into a 3-Year Operating Plan. Additionally this operating policy describes how this plan will be updated year-on- year.

II. Responsibility: A. Establishing Body: The SPE Executive Board is responsible for the establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The SPE Executive Board is the only group authorized to change this operating policy. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition: A. Definitions: 1. The 3 year Operating Plan (3YOP) is a document which describes the scope and rationale for current and future SPE initiatives. 2. The Leadership Deployment Plan (LDP) is a document, which is part of the 3YOP, but describes only the committee working for the current/next operating year. B. Purpose and Maintenance of the 3-Year Operating Plan 1. The 3YOP should provide to the broader leadership of SPE an awareness of the society wide initiatives, guidance for specific programs and a basis to measure performance. 2. The 3YOP is reviewed and expanded yearly by the President-elect and chief staff executive and presented to the Executive Board and Council. 3. The LDP is prepared every year by the President-elect for his/her presidential term. 4. The 3YOP review should reflect an integrated effort between SPE’s Chapters, Volunteers, Staff and Partners. Society of Plastics Engineers Operating Policy Number 036 Member Benefits and Privileges

Original Approval Date: March 22, 2015 Original Effective Date: March 22, 2015 Revision Approval Date: 05/22/16; 08/20/16; 07/20/17 Revision Effective Date: 06/21/16; 08/20/16; 07/20/17

I. Scope: A. Purpose: The purpose of this operating policy is to clarify the benefits and privileges entitled to each level of membership of the Society described in Bylaw Article 4. The benefits are summarized in the table below.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for the establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Operating Policy Definition:

(balance of this page intentionally left blank) Benefit Professional Student Honorary e-Member7 Member Member Member

Young Professional Classification < 35 years old

Eligible to Join Sections & Divisions ✓ ✓ No No Participate in SPE Voting / SPE No No Leadership ✓ ✓

Use of SPE Member Logo ✓ ✓ No No

Discounts on SPE Conferences ✓ ✓ No No

Access to Technical Library ✓ ✓ No No Access to Abstracts of Papers in Read Read Technical Library ✓ ✓

Access to SPE Member Directory ✓ ✓ No No

Listed in SPE Member Directory1 ✓ ✓ ✓ ✓

Receive PE Magazine (paper) ✓ ✓ No No

Receive PE Magazine (electronic) ✓ ✓ No2 No2

Use of PE Magazine APP ✓ ✓ ✓ ✓ Receive Industry email (focused No No information) ✓ ✓ Access to The Chain

• Tech Talk ✓ ✓ ✓ ✓

• Café ✓ ✓ ✓ ✓

• Leadership Lane ✓3 ✓3 No No

• Career Central ✓ ✓ Read No4 Read No4

• Campus Connection Read5 ✓ No No

• Premium Places (Forums)6 ✓ ✓ No No

1 Anyone can opt-out from the member directory list 2 Yes for current issue, no access to older issues 3 If serving as SPE Leader 4 Public will have no access 5 Full if SPE Member is serving as a Group Facilitator 6 Planned for Future Release 7 e-Members to be designated as such in the Member Directory Society of Plastics Engineers Policy Number 037 Executive Board Roles & Responsibilities

Original Approval Date: August 20, 2016 Original Effective Date: September 20, 2016 Revision Approval Date: Revision Effective Date:

I. Scope: A. The purpose of this operating policy is to describe the roles and responsibilities of the Executive Board.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Composition and Purpose: A. Composition of Committee: The composition of the Executive Board is as defined in Bylaw Article 14.7.1. B. Roles and Responsibilities: 1. The roles of each position on the Executive Board are described in Operating Policies 032 and 033. C. Purpose of the Committee: The Executive Committee Board shall have full authority to act on all business matters between meetings of the Council, subject to the applicable federal, state and local laws and to the Bylaws and Operating Policies of the Society. D. Operation of the Committee: 1. Meetings: Meetings are generally held ten times per year, with typically half of the meetings held face-to-face. 2. Meeting attendance is limited to members of the Executive Board and invited guests. 3. Meeting minutes are to be distributed promptly to each Council member. 4. Expenditures: The Executive Board may authorize or incur only those expenditures provided for by the Council-approved budget. 5. Maintenance of Society Operating Policies: The Executive Board is authorized to maintain Society Operating Policies as described in Bylaws Article 16. 6. Connections to other committees: Executive Board members are linked to specific Society committees and groups as defined in Operating Policy 032 and shown in the table below:

Executive Board Position Group Responsibility President Council Chair and Councilor at Large Performance & Compensation Member Committee Moderator Annual Business Meeting Guest All SPE Committees Member Annual Awards Committee Member Honored Service Member Election Com President-elect Council Councilor at Large Foundation Board Member Awards Committee Member Performance & Compensation Member (Secretary) Committee Member Nominating Committee Member Bylaws & Policies Committee Encouraged to participate but Finance Committee with no vote VP Business & Council Councilor at Large Finance Finance Committee Chair VP Marketing & Council Councilor at Large Communications Marketing & Communications Chair Committee Member Divisions Committee Member Sections Committee VP Events Council Councilor at Large Events Committee Chair Finance Committee Encouraged to participate but with no vote VP Sections Council Councilor at Large Sections Committee Chair VP Divisions Council Councilor at Large Divisions Committee Chair VP Technology Council Councilor at Large & Education SIGS Member SPE Staff Adviser Fellows Election Committee Member ANTEC Fellows Forum/Plenary Speaker Coordinator/Adviser New Technology Committee Chair Industry-Academia Collaboration Chair Comm. VP Young Council Councilor at Large Professionals Finance Committee Member Young Professionals Board Adviser Sections Committee Member Divisions Committee Member Immediate Past Council Councilor at Large President Performance & Compensation Chair Committee Chair Nominating Committee Host Past Presidents Board

7. Other Activities: 8. Review and improve infrastructure of the Society as needed. 9. Initiate and support activities described by the current 3-Year Operating Plan. 10. Continue refinement of organization and staff to carry out initiatives. 11. Provide input for refinement of the 3-Year Operating Plan and Leadership Deployment Plan. 12. Continue to identify new topics and partnerships that increase member and/or that broaden SPE’s outreach. 13. Continue to identify projects that promote awareness of SPE member benefits to students and young professionals. 14. Provide input to the Performance & Compensation Committee. 15. Ensure establishment and provide oversight of a financial plan for the Society. Society of Plastics Engineers Operating Policy Number 038 Finance Committee Roles & Responsibilities

Original Approval Date: 07/20/17 Original Effective Date: 07/20/17 Revision Approval Date: Revision Effective Date:

I. Scope: A. The purpose of this operating policy is to describe the roles and responsibilities of the Finance Committee.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Composition and Purpose: A. Composition of Committee The composition of the Finance Committee includes the following voting members: 1. VP Business & Finance serves as chairperson of the Finance Committee 2. Secretary of the Society 3. Three members-at-large appointed by the VP Business & Finance, with the preferred composition of: a. One Section Councilor b. One Division Councilor c. One member-at-large who shall be a voting member of the Society in good standing (See also Bylaws Article 4.3.1); a member of Council is eligible. However, such member of the Finance Committee may not be a member of the Executive Board. It is preferred that this member have financial experience including but not limited to CFO, executive, accountant, SPE branch treasurer, or other position with P&L responsibility. 4. Non-voting members of the Finance Committee include: a. Chief staff executive b. President c. President-elect d. Invited guests B. Terms 1. The terms of the three appointed members are for three years, with one member joining and one member leaving the Committee every year. 2. The appointed members shall be confirmed by the Executive Board prior to serving on the Finance Committee. 3. New members begin serving at the start of a new Council year. C. Vacancies 1. A vacancy of one of the appointed members shall be filled by appointment by the VP Business & Finance with confirmation by the Executive Board. 2. This person serves the remainder of the vacated term. D. Purpose of the Committee 1. This committee monitors and analyzes the financial affairs of SPE, providing recommendations to the VP Business & Finance. They assist in the preparation of the preliminary budget and oversee the SPE independent audit process. IV. Responsibilities and Authority of the Finance Committee: A. Review the SPE finances relative to budget on a monthly basis. 1. Review income statements, balance sheet, cash flow and debts. 2. Make recommendations to the chief staff executive and the Executive Board if corrective actions are needed, and provide contingency plans as appropriate. B. Review all SPE investments at least once per year. 1. Review investment strategy, policies and performance. C. Assist with the preparation of the budget for the next fiscal year. 1. Review need for adjustment of dues during this process (see Bylaw 15.2). 2. The Finance Committee shall submit the budget to the Executive Board for approval no less than 60 days prior to the last regular Council meeting preceding December 31st each year. 3. The Finance Committee shall provide in writing, via mail or electronic means, a copy of the approved budget to Council for awareness and possible action 30 days prior to the last regular Council meeting preceding December 31st each year. D. Review any requests regarding pass-through support compliance of affiliates. E. Review any loan or seed money requests from Sections, Divisions or other SPE groups. F. Provide input to the 3-Year Operating Plan. G. Provide input for all capital investment plans. H. Initiate and ensure an effective audit process at least once every fiscal year. 1. Select a Certified Public Accountant to audit the finances of the Society. 2. Ensure follow-up actions are completed as necessary. 3. Ensure that the audit report be submitted to Council and published in the Official Publication. Society of Plastics Engineers Operating Policy Number 039 SPE Foundation Board

Original Approval Date: August 20, 2016 Original Effective Date: September 20, 2016 Revision Approval Date: Revision Effective Date:

I. Scope: A. The purpose of this operating policy is to define the role and responsibilities of the SPE Foundation Board of the Society.

II. Responsibility: B. Establishing Body: The SPE Executive Board is responsible for the establishment of this operating policy. C. Amendment or Abolition: 1. Qualified Body: The SPE Executive Board is the only group authorized to change this operating policy. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a majority of the Executive Board voting at a properly called Executive Board meeting. D. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Purpose and Composition: A. Purpose The objective of the SPE Foundation Board is to identify and develop donors and solicit funding and other support for the SPE Foundation Scholarship and Grant Funds; to solicit funding and other support for additional SPE programs as they are developed and funds required; to develop and generate additional revenue in order to enhance the long term financial stability of SPE; and to perform such other activities as may be legally permitted. B. Composition The SPE Foundation Board shall be composed of a Chair, Vice Chair, Secretary and at least three additional members. The President-elect serves as the Vice Chair of this board. Ex officio members, with vote, shall include the chief staff executive of SPE, and the SPE Managing Director, and the President-elect of SPE. 1. A quorum shall consist of at least four voting members of the SPE Foundation Board. IV. Roles and Responsibilities: A. Chair The Chair of the Foundation Board shall be elected every third year by the SPE Foundation Board. A Chair may succeed himself/herself for no more than one additional, full term, after which he/she must be out of the position for at least one year. If a vacancy occurs midterm, the Board shall, at its next meeting, elect a replacement. During the period of vacancy, the Vice Chair shall preside at all meetings. The Vice Chair is ineligible for the position of Foundation Board Chair until such time as he/she is no longer on the SPE Executive Committee. The replacement Chair shall be elected for the remainder of the vacating Chair’s term. If he/she serves for one-half or more of the previous Chair’s term, he/she shall be considered as having served the entire term. A replacement Chair who serves less than one-half a term is considered, for purposes of election eligibility, not to have served. B. Vice Chair The Vice Chair of the Committee shall be the President-elect of the Society of Plastics Engineers, and shall perform duties as normally assigned to a Vice Chair and as directed by the Chair and/or the SPE Foundation Board. C. Secretary The SPE Foundation Board shall annually elect one member of the Committee to serve as Secretary. The Secretary shall keep, and promptly distribute, the minutes of the meetings of the SPE Foundation Board; see that all notices are duly given in accordance with the provisions of these bylaws or as required by law; and in general perform all duties incident to the office of the Secretary and such other duties as from time to time may be assigned by the Chair of the Board or the SPE Foundation Board. D. Selection of Members Candidates for membership on the Board may be nominated by any current Board member. Candidates must be members in good standing of the Society of Plastics Engineers. The Board shall vet all candidates for Board membership. Successful candidates must receive an affirmative vote by a majority of the Board members voting before they are approached about nomination to the Board. If a candidate accepts the nomination, he/she shall serve a three-year, renewable, term. E. Removal Any SPE Foundation Board member may be removed from office by a majority vote of the SPE Foundation Board whenever in the judgment of that body the best interests of the Society would be served thereby. F. Compensation SPE Foundation Board members shall not receive salaries for their services, but, by resolution of the SPE Foundation Board, expenses of attendance at SPE Foundation Board meetings may be allowed. G. Meetings The SPE Foundation Board shall meet a minimum of two times per year, at such times and places as may be designated by the Board. Additional meetings may be held as designated by the Board, or at the request of the Chair, or at the written request of any two SPE Foundation Board members. H. Gifts The SPE Foundation Board may accept, or reject, on behalf of the corporation any contribution, gift, bequest or devise for the general purposes, or for any special purpose, of the SPE Foundation. Society of Plastics Engineers Operating Policy Number 040 Divisions Committee

Original Approval Date: 06/08/17 Original Effective Date: 06/08/17 Revision Approval Date: 07/20/17 Revision Effective Date: 07/20/17

I. Scope: A. The purpose of this operating policy is to describe the roles and responsibilities of the Divisions Committee.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Composition and Purpose: A. Composition of Committee The composition of the Divisions Committee is as follows: 1. VP of Divisions serves as chairperson of the Divisions Committee 2. SPE President 3. Staff Liaison 4. Chief Staff Executive 5. A minimum of 5 and no more than 10 Division representatives a. A minimum of 5 Division Councilors shall be included in the number of Division representatives. b. Division members who may or may not be current Councilors may be chosen to serve on the Divisions Committee. c. Division representatives shall be chosen to represent a cross section of Division sizes, and Divisions having various levels of activity B. Selection of Division representatives 1. Division Councilors to serve on this committee may be nominated by any Division Councilor. Self-nominations are allowed. Nominations should be made directly to the VP of Divisions at any time, but preferably by March 1st of the year of their intended selection. 2. The VP of Divisions may also select Division members to ensure a broad range of Division representation as described in III.A.5. Such members may or may not be Council members. 3. The VP of Divisions with input from the President and chief staff executive shall decide on the final composition of the Divisions Committee. C. Terms of Division representatives 1. Division Councilors and Division members selected to serve on the Divisions Committee shall serve an annual term. 2. Vacancies of Division representatives serving on the Divisions Committee occurring during the Council year may be filled by appointment by the VP of Divisions for the remaining term. 3. Division Councilors and Division members may serve multiple terms on the Divisions Committee as chosen by the VP of Divisions. D. Purpose of the Committee 1. This committee serves as liaison to and works cooperatively with all SPE Divisions and SPE Special Interest Groups to bolster effectiveness. 2. This committee shall review and make recommendations to Council concerning the status and operations of SPE Divisions. IV. Responsibilities and Authority of the Divisions Committee: A. The Divisions Committee serves as the primary interface for SPE Division matters. 1. The Divisions Committee shall ensure effective communication of needs, issues and resources by serving as liaison among the Staff, the Executive Board, and all SPE Divisions. B. Provide support for any new group applying for Division-in-Formation status, and help assist those groups in achieving full Division status. C. Assist current Divisions to maintain active status by ensuring they meet Division ongoing requirements. 1. Divisions Committee shall monitor performance of all SPE Divisions relative to established criteria and provide guidance/assistance as appropriate. 2. The committee should look for early indicators of group decline such as membership numbers and level of activity for possible intervention. D. With Staff, Divisions Committee shall monitor and assist Divisions potentially moving to Provisional status or Abandoned status and instigate appropriate actions. E. The Divisions Committee in conjunction with the VP Technology & Education and the New Technology Committee shall provide oversight for Special Interest Groups (SIG). In particular, the Divisions Committee shall assist SIGs to achieve Division Status when appropriate. F. For Divisions and Special Interest Groups requiring a status change, the following steps shall be completed: 1. Divisions Committee reviews the request and determines the appropriate recommendation for a pending status change. 2. The status change recommendation shall be posted electronically on Leadership Lane for awareness and discussion for a 30 day period. 3. An electronic ballot shall be sent to all active Division Councilors to vote on the status change after the 30 day period has been reached. 4. Results of the vote shall be posted on Leadership Lane and the appropriate actions taken by Staff. G. Divisions Committee shall provide input to the 3-Year Operating Plan H. Divisions Committee shall review Operating Policies 014 and 015 annually. Recommendations of changes shall be made to the Executive Board. I. Divisions Committee shall establish and maintain a best practices template for use by all SPE Divisions and Special Interest Groups. Society of Plastics Engineers Operating Policy Number 041 Sections Committee

Original Approval Date: 06/08/17 Original Effective Date: 06/08/17 Revision Approval Date: 07/20/17 Revision Effective Date: 07/20/17

I. Scope: A. The purpose of this operating policy is to describe the roles and responsibilities of the Sections Committee.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Composition and Purpose: A. Composition of Committee: The composition of the Sections Committee is as follows: 1. VP of Sections serves as chairperson of the Sections Committee 2. SPE President 3. Staff Liaison 4. Chief Staff Executive 5. A minimum of 5 and no more than 10 Section representatives a. A minimum of 5 Section Councilors shall be included in the number of Section representatives b. Section members who may or may not be current Councilors may be chosen to serve on the Sections Committee c. Section representatives shall be chosen to represent a cross section of Section sizes, Sections having various levels of activity, and Sections from various regions. B. Selection of Sections representatives 1. Section Councilors to serve on this committee may be nominated by any Section Councilor. Self-nominations are allowed. Nominations should be made directly to the VP of Sections at any time, but preferably by March 1st of the year of their intended selection. 2. The VP of Sections may also select Section members to ensure a broad range of Section representation as described in III.A.5. Such members may or may not be Council members. 3. The VP of Sections with input from the President and chief staff executive shall decide on the final composition of the Sections Committee. C. Terms of Section representatives 1. Section Councilors and Section members selected to serve on the Sections Committee shall serve an annual term. 2. Vacancies of Section representatives serving on the Sections Committee occurring during the Council year may be filled by appointment by the VP of Sections for the remaining term. 3. Section Councilors and Section members may serve multiple terms on the Sections Committee as chosen by the VP of Sections. D. Purpose of the Committee: 1. This committee serves as liaison to and works cooperatively with all SPE Sections and SPE Student Chapters to bolster effectiveness. 2. This committee shall review and make recommendations to Council concerning the status and operations of SPE Sections and Student Chapters. IV. Responsibilities and Authority of the Sections Committee: A. The Sections Committee serves as the primary interface for SPE Sections and Student Chapters. 1. The Sections Committee shall ensure effective communication of needs, issues and resources by serving as liaison among the Staff, the Executive Board, and all SPE Sections and Student Chapters. B. Provide support for any new group applying for Section-in-Formation status, and help assist those groups in achieving full Section status. Provide similar support for Student Chapters looking to form. C. Assist current Sections and Student Chapters to maintain active status by ensuring they meet ongoing requirements. 1. Sections Committee shall monitor performance of all SPE Sections and Student Chapters relative to established criteria and provide guidance/assistance as appropriate. 2. The committee should look for early indicators of group decline such as membership numbers and level of activity for possible intervention. D. With Staff, Sections Committee shall monitor and assist Sections and Student Chapters potentially moving to Provisional status or Abandoned status and instigate appropriate actions. E. For Sections and Student Chapters requiring a status change, the following steps shall be completed: 1. Sections Committee reviews the request and determines the appropriate recommendation for a pending status change. 2. The status change recommendation shall be posted electronically on Leadership Lane for awareness and discussion for a 30 day period. 3. An electronic ballot shall be sent to all active Section Councilors to vote on the status change after the 30 day period has been reached. 4. Results of the vote shall be posted on Leadership Lane and the appropriate actions taken by Staff. F. Sections Committee shall provide input to the 3-Year Operating Plan G. Sections Committee shall review Operating Policies 013 and 016 annually. Recommendations of changes shall be made to the Executive Board. H. Sections Committee shall establish and maintain a best practices template for use by all SPE Sections. Society of Plastics Engineers Operating Policy Number 042 Performance & Compensation Committee

Original Approval Date: Original Effective Date: Revision Approval Date: Revision Effective Date:

I. Scope: A. The purpose of this operating policy is to describe the roles and responsibilities of the Performance & Compensation Committee. This committee is also referred to as the PAC Committee.

II. Responsibility: A. Establishing Body: The Executive Board is responsible for establishment of this operating policy. B. Amendment or Abolition: 1. Qualified Body: The Executive Board is the only group authorized to change this operating policy. This authority may not be further delegated. 2. Amendment or Abolition Mechanism: a. This operating policy may be amended by a majority of the Executive Board voting at a properly called Executive Board meeting. b. This operating policy may be abolished only by a two-thirds majority of the Executive Board voting at a properly called Executive Board meeting. C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at Headquarters, is responsible for the maintenance of this operating policy.

III. Composition and Purpose: A. Composition of Committee The composition of the Performance & Compensation Committee includes the following members: 1. Immediate Past President of the Society serves as chair of PAC 2. President 3. President-Elect serves as Secretary of PAC B. Terms 1. By virtue of progressing through the above positions, a person serves on PAC for a maximum of three years. C. Vacancies 1. All PAC members are Council officers. Vacated Councilor officer positions would be back-filled according to Bylaws thereby maintaining the composition of PAC. D. Purpose of the Committee 1. This committee shall provide performance feedback and administer the employment contract of the chief staff executive. 2. This committee shall provide performance feedback for the Vice Presidents of the Council. IV. Responsibilities and Authority of the Performance & Compensation Committee: A. Establish the salary or terms of contract for the chief staff executive. B. Review and revise objectives/performance criteria with the chief staff executive for the upcoming calendar year. C. Provide performance feedback to the chief staff executive annually or as required. 1. Gather input from the Executive Board, staff, and others as appropriate. 2. Assess performance versus objectives and behaviors. 3. Provide coaching and assist with identifying development opportunities as appropriate. 4. PAC is encouraged to provide informal feedback quarterly or more frequent as appropriate. D. Provide performance feedback to the Vice Presidents of the Council annually or as required. 1. Gather input from other Executive Board members, staff, and others as appropriate. 2. Assess performance versus metrics and behaviors. 3. Provide coaching and assist with identifying development opportunities as appropriate. 4. PAC is encouraged to provide informal feedback quarterly or more frequent as appropriate.