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Contract Data 26-28 KAMARAJAR PORT LIMITED (erstwhile Ennore Port Limited) [A Government of India Undertaking] Vallur Post, Chennai – 600 120. Ph: 044-27950030 TENDER No. KPL/OP/B/95.03/2019 -20 LIMITED TENDER FOR “SUPPLY AND FIXING OF G. I. SLEEVE RODS BY CORE CUTTING FOR THE INSTALLATION OF SUPPORTING CHAIN AT FENDER NO 4,5,6 & 7 AT GCB OF KPL” Due Date of Submission: 15 00 hrs on 29. 07.2019 Date & Time of opening: 15 30 hrs on 29. 07.2019 KPL/OP/B/95.03/2019-20 Supply and fixing of G. I. sleeve rods by core cutting for the installation of supporting chain at fender no 4,5,6 & 7 at GCB of KPL BID REFERENCE Sl.No. Reference Description Page No. 1 NIT Invitation for Bids 3-4 2 SECTION-1 Instructions to Bidders 5-12 3 SECTION-2 Forms of Bid, Qualification Information and Letter of 13-16 Acceptance 4 SECTION -3 Conditions of Contract 17-25 5 SECTION -4 Contract Data 26-28 6 SECTION -5 Special Conditions 29-30 7 SECTION -6 Bill of Quantity 31-32 Page 2 of 32 KPL/OP/B/95.03/2019-20 Supply and fixing of G. I. sleeve rods by core cutting for the installation of supporting chain at fender no 4,5,6 & 7 at GCB of KPL KAMARAJAR PORT LIMITED (A Govt. of India Undertaking) (A Mini Ratna Company) NOTICE INVITING TENDER Tender No. KPL/OP/B/95.03/2019 -20 Limited tenders are invited in single cover system from the following contractors for the work of “Supply and fixing of G. I. sleeve rods by core cutting for the installation of supporting chain at fender no 4,5,6 & 7 at GCB of KPL” 1. M/s SRM Engineering Works, No – 37, Kalaivanar street, Bharathi Nagar, Minjur – 203 2. M/s Ramya Electrical work, No – 36, Kalaivanar street, Bharathi Nagar, Minjur, Chennai -600120 3. M/s S S Elumalai Civil Contractor & Earth movers, Minjur, Chennai. 4. M/s Chandinee & Co.,No – 47, Perumal Koil street, Kondakkari, S.R. Palayam (Post), Chennai – 120 5. M/s. P. Vishnu ram, No. 37, 5th street, Kamaraj Nagar, Ennore, Chennai -600 057 Note: - The above said contractors only can be participated in this tender. 1.0 Sealed Limited tenders are invited by Kamarajar Port Limited from above mentioned Contractors for executing the following works under the head “Supply and fixing of G. I. sleeve rods by core cutting for the installation of supporting chain at fender no 4,5,6 & 7 at GCB of KPL” under Single cover system at an estimated cost of Rs.1,36,500/- (excluding GST) from selected five tenderers. Page 3 of 32 KPL/OP/B/95.03/2019-20 Supply and fixing of G. I. sleeve rods by core cutting for the installation of supporting chain at fender no 4,5,6 & 7 at GCB of KPL 1.1 EMD/Bid Indicative Security Period of Description of work value in INR Value in completion INR “Supply and fixing of G. I. sleeve rods by core cutting for 15 Non the installation of supporting Rs.1,36,500/- Rs.2,730/- shipment chain at fender no 4,5,6 & 7 at days GCB of KPL” 1.2 They shall also pay Rs.1180/-(Rupees one thousand one hundred and twenty only), towards the cost of tender in the form of DD which is non-refundable and the DD should be enclosed with the tender otherwise the tenders shall be rejected. NSIC/SSI & MSME registered firms are exempted from payment of EMD and Tender document fee on production of valid certificates. 1.3 Earnest Money should also be enclosed with the tender otherwise the tenders shall be rejected. 1.4 The offer must be valid for a minimum of 120 days from the last date of submission of offer; otherwise the offer shall be rejected as non-responsive. 1.5 The Employer/Board do not bind themselves to accept the lowest or any tender and reserve the right to accept any tender in part or to reject any tender without assigning any reason there for. 1.6 The due date of submission of offers will be 29. 07.2019 @ 1500Hrs, unless otherwise notified. In the event of changes in the schedules, the Kamarajar Port Limited notifies the same through its web site . 1.7 If the offers are not received according to the instructions detailed here above, they shall be liable for rejection. Deputy General Manager (C) Kamarajar Port Limited, Chennai-600 120 Page 4 of 32 KPL/OP/B/95.03/2019-20 Supply and fixing of G. I. sleeve rods by core cutting for the installation of supporting chain at fender no 4,5,6 & 7 at GCB of KPL SECTION – 1 INSTRUCTION TO BIDDERS (ITB) Page 5 of 32 KPL/OP/B/95.03/2019-20 Supply and fixing of G. I. sleeve rods by core cutting for the installation of supporting chain at fender no 4,5,6 & 7 at GCB of KPL KAMARAJAR PORT LIMITED (A Government of India Undertaking) SECTION 1: INSTRUCTIONS TO BIDDERS A. General 1. Scope of Bid 1.1 Kamarajar Port Limited hereinafter termed “the Employer” invites bids for the “Supply and fixing of G. I. sleeve rods by core cutting for the installation of supporting chain at fender no 4,5,6 & 7 at GCB of KPL” detailed in the table given in NIT. The bidders may submit bids for the works detailed in the table given in NIT. 1.2 The successful bidder will be expected to complete the works by intended completion date specified in the Contract data. 2. Source of Funds: 2.1 The Employer has arranged the funds from internal resources and will have sufficient funds in Indian Currency for execution of the works. 3.0 One Bid per Bidder Each bidder shall submit only one bid. A bidder who submits or participates in more than one Bid (other than as a subcontractor or in cases of alternatives that have been permitted or requested) will cause all the proposals with the Bidder’s participation to be disqualified. 4. Cost of Bidding The bidder shall bear all costs associated with the preparation and submission of his Bid, and the Employer will in no case be responsible and liable for those costs. 5. Site Visit The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine the Site of Works and its surroundings and obtain all information that may be necessary for preparing the Bid and entering in to a contract for construction of the Works. The costs of visiting the site shall be at the Bidders’ own expense. B.BIDDING DOCUMENTS 6. Content of Bidding Documents 6.1 The set of bidding documents comprises the documents listed in the table below and addenda issued in accordance with Clause 10: Page6 of 32 KPL/OP/B/95.03/2019-20 Supply and fixing of G. I. sleeve rods by core cutting for the installation of supporting chain at fender no 4,5,6 & 7 at GCB of KPL SECTION Invitation for Bids (NIT) 1 Instructions to Bidders 2 Forms of Bid 3 Conditions of Contract 4 Contract Data 5 Specifications 6 Drawings ( if any) 7 Bills of Quantities 8 Forms 9 Documents to be furnished by bidder One set of the bidding documents will be issued to the bidder. The document should be completed and returned with the bid. 7.1 The bidder is expected to examine carefully all instructions, conditions of contract, contract data, forms, terms, and technical specifications, bill of quantities, drawings, and annexure in the bid document. Failure to comply with the requirements of the bid document shall be at the bidder’s own risk. Pursuant to Clause 15 hereof, bids which are not substantially responsive to the requirements of the bid documents shall be rejected. 8 Clarification of the Bidding Documents A Prospective bidder requiring any clarification of the bidding documents may notify the Employer in writing or by electronic form and be confirmed by hard copy at the Employer’s address indicated in the invitation to bid. The Employer will respond to any request for clarification which he received earlier than 2 days prior to the deadline for submission of bids. 9 Pre-bid meeting. No pre bid meeting will be conducted. 10 Amendment of Bidding Documents 10.1 Before the deadline for submission of bids, the Employer may modify the bidding documents by using addenda. 10.2 Any addendum / corrigendum thus issued shall be part of the bidding documents and shall be published in the websites. C.PREPARATION OF BIDS 11. Language of the Bid All documents relating to the bid shall be in the English language. 12. Documents comprising the Bid Page7 of 32 KPL/OP/B/95.03/2019-20 Supply and fixing of G. I. sleeve rods by core cutting for the installation of supporting chain at fender no 4,5,6 & 7 at GCB of KPL The bid submitted by the bidder shall comprise the following: i)Bid document with BoQ duly filled with ink in figure and words. 13. Bid Prices 13.1The contract shall be for the whole works as described in Sub- Clause 1.1, based on the priced Bill of Quantities submitted by the Bidder. 13.2 The Bidder shall fill in rates and prices for all items of the works described in the Bill of Quantities. Items for which no rate or price is entered by the bidder will not be paid for by the Employer when executed and shall be deemed covered by the other rates and prices in the Bill of Quantities.
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