City of Fort St. John Regular Council 3:00 pm Council Chambers April 25, 2016 Page
1. Call to Order:
2. Notice of New Business: Mayor's List Councillors' Additions City Manager's Additions
3. Adoption of Agenda by Consensus:
4. Adoption of Minutes: April 11, 2016 Regular Council Meeting Minutes 4-14 April 11, 2016 Public Hearing Minutes 15-17
5. Business Arising Out of the Minutes: BC Hydro - Site C Clean Energy Project 18-21 Next Steps for Establishing the BC Hydro Peace Region Non-Profit Community Fund Committee
NOTE: the appointment of a community member to this committee was deferred at the last Council meeting. Resolution required: "THAT, Council appoint [insert name] as the City of Fort St. John community member on the BC Hydro Peace Region Non-Profit Community Fund Committee."
6. Presentations and Delegations: 3:00 p.m. 22 Long Service Award Jeannie Whitford-Bonin - 25 Years 3:10 p.m. 23-26 Canadian Cancer Society's Fort St. John Unit - Independent Fundraiser: Carnival of Hope Brenda Baumeister and Lisa Behrens
7. Public and Statutory Hearings and Public Meetings:
Page 1 of 130 Regular Council Meeting: April 25, 2016 Page
7. Public and Statutory Hearings and Public Meetings: 6:00 p.m. 27-28 Public Hearing Zoning Amendment Bylaw No. 2318, 2016 Portion of Lot 8, Block 2, Section 32, Tp. 83, W6M, Peace River District Plan 8520 (Alaric & Desiree Thompson)
RESOLUTION REQUIRED "THAT, the Public Hearing Report for Zoning Amendment Bylaw No. 2318, 2016 be received."
RESOLUTION REQUIRED IF COUNCIL IS IN FAVOUR OF ADOPTION "THAT, Zoning Amendment Bylaw No. 2318, 2016 be read for the third time and adopted by title only."
8. Correspondence: Royal BC Museum 29-33 Environmental Stewardship Project - Peace Region Expedition and Community Engagement (P.E.A.C.E.) BC Assessment 34 Invitation to Meet at the 2016 UBCM Convention
9. Council Information Package Adoption: Administration Report No. 0086/16 35-77 April 25, 2016 Council Information Package
10. Reports by Mayor & Council on Meetings and Liaison Responsibilities:
Mayor Ackerman
Councillor Davies
Councillor Bolin
Councillor Evans
Councillor Klassen
Councillor Christensen
Councillor Stewart
11. Reports from City Manager and Administration: Administration Report No. 0080/16 78-80 Tender Award - 2016 - 2017 Asphalt Maintenance Administration Report No. 0084/16 81-83 Tender Award - Wheeled Excavator
Page 2 of 130 Regular Council Meeting: April 25, 2016 Page
11. Reports from City Manager and Administration: Administration Report No. 0087/16 84-86 Tender Award - Motor Grader Administration Report No. 0088/16 87-102 Council Invitation to Attend the 55 North Conference, Grande Prairie, AB, June 14 - 16, 2016 Administration Report No. 0089/16 103-104 Ratification of Council Survey Poll - Digital Sign for LNG Rally
12. Works in Progress: April 25, 2016 Works in Progress Schedule 105-108
13. Bylaws:
102 Avenue Between 108 and 112 Streets Local Area Service Parcel Tax Bylaw No. 2311, 109-111 2016 To be adopted by title only. Tax Rates Bylaw No. 2322, 2016 112-114 To be adopted by title only. Administration Report No. 0083/16 115-127 Official Community Plan Amendment Bylaw No. 2323, 2016 and Zoning Amendment Bylaw No. 2324, 2016 - NW School Site To be introduced and read for the first two times by title only and Public Hearing to be scheduled.
14. New Business: Council Calendar 128 2015 / 2016 Projects and Initiatives 129
15. Notice of Motion:
16. Questions from the Media:
17. Resolution to Move to Closed Meeting: April 25, 2016 Resolution to Move to Closed Council Meeting 130
18. Adjournment:
Page 3 of 130
MINUTES REGULAR COUNCIL APRIL 11, 2016 3:00 P.M. CITY HALL COUNCIL CHAMBERS
PRESENT: Mayor Lori Ackerman Councillor Trevor Bolin Councillor Bruce Christensen Councillor Dan Davies Councillor Larry Evans Councillor Gord Klassen Councillor Byron Stewart
ALSO PRESENT: Dianne Hunter, City Manager Wally Ferris, General Manager of Community Services Victor Shopland, General Manager of Integrated Services Mindy Smith, General Manager of Corporate Services Moira Green, Director of Strategic Services Jim Rogers, Director of Protective Services Ken Rogers, Director of Development Julie Rogers, Communications Coordinator Craig Stanley, Director of Facilities and Grounds Fred Burrows, Fire Chief Ross deBoer, Director of Recreation & Leisure Services Martin Mesman, IT Manager Laura Howes, Deputy City Clerk Karen Prouse, Legislative Services Clerk II (recording secretary)
1. Call to Order:
The meeting was called to order at 3:00 p.m.
2. Notice of New Business:
None
3. Adoption of Agenda by Consensus:
The April 11, 2016 Regular Council meeting agenda was adopted as presented by consensus.
April 11, 2016 Regular Council Page 4 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 2
4. Adoption of Minutes:
March 29, 2016 Regular Council Meeting Minutes
RESOLUTION NO. 116/16 MOVED/SECONDED
"THAT, the minutes of the March 29, 2016 Regular Council Meeting be adopted as presented."
CARRIED
5. Business Arising Out of the Minutes:
None
6. Presentations and Delegations:
None
8. Correspondence:
BC Hydro - Site C Clean Energy Project Next Steps for Establishing the BC Hydro Peace Region Non-Profit Community Fund
Mayor Ackerman noted that the BC Hydro Peace Region Non-Profit Community Fund is requesting a community member to sit alongside an elected official on this committee which is a part of the Community Measures Agreement. Mayor Ackerman met with non-profit organizations and some names were recommended for the Non-Profit Community Fund committee. Mayor Ackerman was unable to reach some of the candidates and she will continue to work on that and bring those names forward at a later date.
Mayor Ackerman commented that this committee mirrors the Northern Development Initiative Trust Regional Advisory Committee and meetings will likely be held jointly. Mayor Ackerman is the representative on the NDIT committee and would be happy to be a part of the Non-Profit Community Fund Committee as well.
RESOLUTION NO. 117/16 MOVED/SECONDED
"THAT, Council appoint Mayor Ackerman as the representative on the BC Hydro Peace Region Non-Profit Community Fund Committee, AND THAT, the appointment of a community member to this committee be deferred to a future Council meeting.”
CARRIED
April 11, 2016 Regular Council Page 5 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 3
9. Council Information Package Adoption:
Administration Report No. 0076/16 April 11, 2016 Council Information Package
RESOLUTION NO.118/16 MOVED/SECONDED
"THAT, the Council Information Package for April 11, 2016 to be received for information."
CARRIED
National Public Works Week - May 15-21, 2016
Councillor Davies suggested that a proclamation for National Public Works Week be brought forward to recognize and promote Public Works. The General Manager of Integrated Services advised that the Director of Public Works is working on this and will be submitting a proclamation request at a future Council meeting.
National Missing Children Month and Day
RESOLUTION NO. 119/16 MOVED/SECONDED
"THAT, May 2016 be proclaimed as Child Find’s Green Ribbon of Hope Month in the City of Fort St. John, AND THAT, May 25th, 2016 be proclaimed as National Missing Children’s Day in the City of Fort St. John.”
CARRIED
10. Reports by Mayor & Council on Meetings and Liaison Responsibilities:
Mayor Ackerman
Mayor Ackerman thanked Councillor Evans for the card and noted that Council is happy he is back. Participated in Patch Point’s 2nd Annual Ditch race. Over $2,100 was raised to be donated to Ronald McDonald House. Attended an awards ceremony at Northern Lights College. Went to the Fort St. John Trade Show on the weekend. Child Development Centre held their annual talent show. Requested that staff lower the flag in respect of Sergeant Sara Beckett of the RCMP. Tuesday April 12, 2016 is Wear Red Day in honor of our RCMP officers. Spoke to the new Mayor of Pouce Coupe who is looking forward to her role as Mayor.
April 11, 2016 Regular Council Page 6 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 4
10. Reports by Mayor & Council on Meetings and Liaison Responsibilities:
Councillor Davies
Attended the Memorial Anniversary of 99 years honoring the Battle of Vimy Ridge put on by the Legion in conjunction with the Fort St. John Cadets. Worked a few shifts at the Fort St. John Trade Show. Saturday was one of the busiest days ever seen. Attended the Regional Science Fair in Dawson Creek which took all of the medal winners from Fort St. John and School District 59. Some incredible projects were done by students and it was interesting to see future scientists at work. Attended SPCA luncheon promoting their spay and neuter program. The SPCA will be in touch with staff with regards to providing funds that may be accessed. Attended an appreciation for the organizers of the Truck Rally which was held in Fort St. John and in Fort Nelson in support of LNG.
Councillor Bolin
Was fortunate to emcee the Child Development Centre talent show however was unable to perform in the talent show this year due to scheduling conflicts.
Councillor Evans
Attended the group photo shoot. Attended the 2016 COFI Convention in Kelowna. Topics of discussion were the innovations being made in the industry to keep abreast of everything and the challenges of the competition the industry is facing from the United States. Worked at the Fort St. John Trade Show.
Councillor Klassen
Attended the 2016 COFI Convention in Kelowna. They are reasonably optimistic as to the future of the forest industry however there are obviously some challenges and it looks as if investment and production will not increase for another year. Much depends on softwood lumber agreements. Worked at the Fort St. John Trade Show. Thanked those who attended the Trade Show and also those who worked hard in organizing it.
Councillor Christensen
Attended the opening of a new restaurant in Fort St. John. Congratulated Councillor Bolin on the opening of his new facility. Attended a Tourism Board Meeting planning session for 2017. Attended the group photo shoot. Noted that the City is working to expand the water spray park and the two Rotary clubs are banding together with a sponsorship program. If anyone would like a brick with their family name engraved on it, they can contact a Rotarian.
April 11, 2016 Regular Council Page 7 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 5
10. Reports by Mayor & Council on Meetings and Liaison Responsibilities:
Councillor Christensen
Worked shifts at the Fort St. John Trade Show. Thanked the staff for putting together all the prizes. Attended UNBC advisory meeting.
Councillor Stewart
Attended a meeting with 3 different groups: Northern Metallic, Cut the Red Tape and FSJ for LNG. These groups came together to formulate their plans into one set of actions which cumulated into a booth at the Trade Show this weekend. Several letters of support will be emailed, faxed and mailed to the Federal Government with the hope of expediting the process for a positive final investment decision. Attended the Fort St. John Trade Show. Attendance on Friday was quiet however Saturday was very busy. Thanked Christina Hogarth for all her work on organizing the Trade Show and commented that it was good to see Jean Daniel in attendance. Chetwynd resident (Taylor Chuckree) won the deck furniture.
11. Reports from City Manager and Administration:
Administration Report No. 0069/16 Request to Sole Source Fire Department Brush Truck
Mayor Ackerman noted that staff contacted three reputable BC manufacturers of similar units to explore the possibility of an existing or premanufactured inventory. Mayor Ackerman questioned why the staff did not go to RFP and if there were others that might have been able to supply this unit.
The Fire Chief stated staff investigated the procurement process for the brush truck. A crew cab is required so that, as the department realigns how they respond to critical incidents, they could put the whole crew on the truck. The issue was around acquiring a chassis for this particular year which would push the department into the next brush fire season and would definitely cost more money.
The Fire Chief stated that staff was trying to be prudent with the funds allotted and investigated whether any supplier had an appropriate vehicle in stock. It is not uncommon to have demos and prebuilt inventory for brush trucks. At the time, nobody had any inventory except Safetek. The truck had been at a show the year before but it was more expensive because it was equipped differently. The truck has been downsized and now fits within the capital project. The department could not have purchased the vehicle previously and would have gone to RFP if nothing could be found within the allotted budget.
Councillor Christensen asked if fire department equipment has an expiry date sooner than normal equipment and commented that this vehicle is basically three years old. The Fire Chief stated that there is no rating on those kinds of specialty units. The brush truck equipment gets light duty use; the older unit that this would replace is 20 years old and is now costing significant amounts of money to keep it running. The 2014 unit could be kept for 20 years unless the use becomes extreme and it wears out. The body on a brush truck is not much different from what someone would put under their welding truck.
April 11, 2016 Regular Council Page 8 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 6
11. Reports from City Manager and Administration:
Administration Report No. 0069/16 Request to Sole Source Fire Department Brush Truck
RESOLUTION NO. 120/16 MOVED/SECONDED
"That, Council authorize staff to purchase, by sole source, a pre-built 2014 Dodge Safetek 4x4 Brush Truck from Safetek Emergency Vehicles of Abbotsford, BC, for the sum of $195,596 CAD including taxes".
CARRIED
Administration Report No. 0070/16 2020/2022 BC Winter/Summer Games
RESOLUTION NO. 121/16 MOVED/SECONDED
"THAT, Council direct staff to submit a 2020 BC Winter Games Bid Application subject to securing the appropriate Resolutions from School District 60 and their subsequent Union(s) and Letters of Support from local sport, community, and relevant groups as defined in the Bid Application Checklist, AND THAT Council further commit a financial contribution to the Host Society of at least $45,000 in cash and a minimum of $50,000 in in-kind services and facilities in their Five Year Financial Plan."
CARRIED
Administration Report No. 0074/16 Parks and Recreation Master Plan
RESOLUTION NO. 122/16 MOVED/SECONDED
"THAT, Council award the Request for Proposal contract for the City of Fort St. John Parks and Recreation Master plan to Urban Systems in the amount of $148,340 +GST."
CARRIED
Administration Report No. 0075/16 Disposal of Surplus Property via Public Auction
RESOLUTION NO. 123/16 MOVED/SECONDED
“THAT, Council authorize staff to dispose of equipment surplus to the City’s needs at a public auction conducted by Rhythm Auctions on April 16, 2016 at the Fort St. John Curling Club."
CARRIED
April 11, 2016 Regular Council Page 9 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 7
11. Reports from City Manager and Administration:
Administration Report No. 0077/16 Ratification of Council Survey Poll - Mayor Ackerman to Attend Federal Minister Meetings in Ottawa Regarding LNG Activity
Mayor Ackerman advised that MP Zimmer’s staff has scheduled three meetings and is requesting meetings with seven different ministers. Mayors Fraser and Streeper have confirmed their attendance and they are waiting for confirmation of attendance from other communities.
RESOLUTION NO. 124/16 MOVED/SECONDED
"THAT, the Council Survey Poll conducted on March 23, 2016 by email be ratified: THAT, Council authorizes Mayor Ackerman to travel to Ottawa, ON to attend meetings with the Minister of Environment, Minister of Finance and various other Ministers as required for the promotion of LNG Activity in North East British Columbia during the month of April 2016, AND FURTHER THAT the estimated travel costs in the amount of $2,074.00 will be allocated from the Council Travel Fund.”
CARRIED
Administration Report No. 0078/16 Ratification of Council Survey Poll - Councillor Klassen to Attend the COFI Conference April 6-8, 2016 in Kelowna, BC
RESOLUTION NO.125/16 MOVED/SECONDED
"THAT, the Council Survey Poll conducted on March 23, 2016 by email be ratified: "THAT, Council authorize Councillor Klassen to travel to Kelowna, BC to attend the 2016 COFI Convention April 6-8, 2016, AND FURTHER THAT the estimated travel costs in the amount of $2,414.00 will be allocated from the Council Travel Fund."
CARRIED
Administration Report No. 0079/16 Council Invitation to Attend the 4th Canada LNG Export Conference and Exhibition
A discussion was held regarding the number of Council members that should be authorized to attend the conference as it is expensive. Mayor Ackerman will be a speaker at the conference and her attendance will be paid for. Council has been offered a discount on the registration whereby a 15% discount will be given for one registration and if two or more delegates register, the second will receive a discount of 50% off the registration fees. Councillor Evans advised that he would be interested in attending. Councillor Stewart withdrew his interest in attending.
April 11, 2016 Regular Council Page 10 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 8
11. Reports from City Manager and Administration:
Administration Report No. 0079/16 Council Invitation to Attend the 4th Canada LNG Export Conference and Exhibition
RESOLUTION NO. 126/16 MOVED/SECONDED
"THAT, two members of Council be authorized to attend the 4th Canada LNG Export Conference and Exhibition in Vancouver, BC on May 10 to 12, 2016, AND FURTHER THAT, the approximate cost per person of $4642.00 be allocated from the Council Travel Budget."
CARRIED
12. Works in Progress:
April 11, 2016 Works in Progress Schedule
The April 11, 2016 Works in Progress Schedule was received for information.
13. Bylaws:
Revenue Anticipation Borrowing Bylaw No. 2319, 2016
RESOLUTION NO. 127/16 MOVED/SECONDED
"THAT, Revenue Anticipation Borrowing Bylaw No. 2319, 2016 be adopted by title only."
CARRIED
Administration Report No. 0059/16 Zoning Amendment Bylaw No. 2318, 2016 - R2 to R1A - 97th Avenue and 81st Street
Councillor Bolin declared a conflict and left the meeting at 3:35 p.m.
RESOLUTION NO. 128/16 MOVED/SECONDED
“THAT, Zoning Amendment Bylaw No. 2318, 2016 be introduced and read for the first and second times by title only, AND FURTHER THAT, a Public Hearing be scheduled for April 25, 2016 at 6:00 p.m. in City Hall Council Chambers”.
CARRIED
Councillor Bolin returned to the meeting at 3:36 p.m.
April 11, 2016 Regular Council Page 11 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 9
13. Bylaws:
Administration Report No. 0072/16 102 Avenue Between 108 and 112 Streets Local Area Service Parcel Tax Bylaw No. 2311, 2016
RESOLUTION NO.129/16 MOVED/SECONDED
"THAT, third reading of 102 Avenue Between 108 and 112 Streets Local Area Service Parcel Tax Bylaw No. 2311, 2016 be rescinded, AND FURTHER THAT, 102 Avenue Between 108 and 112 Streets Local Area Service Parcel Tax Bylaw No. 2311, 2016 be read for a third time by title only as amended."
CARRIED
Administration Report No. 0073/16 2016 Tax Rate Bylaw
RESOLUTION NO. 130/16 MOVED/SECONDED
"THAT, Tax Rate Bylaw No. 2322, 2016, a Bylaw for the levying of 2016 rates for Municipal, Hospital, Regional District, Regional District Improvement only based and BC Transit, be introduced and read for the first three times by title only."
CARRIED
14. New Business:
Council Calendar
The Council Calendar was received for information.
The City Manager noted that items were missing from the Calendar and that she will have the Executive Assistant add these. In addition to the Micro Hydro Project Launch, a number of events are being planned for April 22 including, Earth Day, the signing of the Community Measures Agreement and a Regional BC Hydro meeting. Also, the April 26th Fire Service Strategy Meeting has been replaced by a Northeast BC Resource Municipalities Coalition meeting. A new date for the Fire Service Strategy has been selected and notifications will be sent out via email.
2015 / 2016 Projects and Initiatives
The list of 2015 / 2016 Projects and Initiatives was received for information.
15. Notice of Motion:
None
April 11, 2016 Regular Council Page 12 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 10
16. Questions from the Media:
None
17. Resolution to Move to Closed Meeting:
April 11, 2016 Resolution to Move to Closed Council Meeting
RESOLUTION NO. 131/16 MOVED/SECONDED
"THAT, Council move to a Closed meeting for the purpose of discussing: 1) (i) The receipt of advice that is subject to solicitor-client privilege, including communication necessary for that purpose; (k) Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; 2) (b) The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.”
CARRIED
The meeting was recessed at 3:40 p.m. and reconvened at 6:00 p.m.
7. Public and Statutory Hearings and Public Meetings:
Mayor Ackerman commented that it was her understanding that Council would be presented with a development plan from the School District at the Public Hearing. She has concerns with regards to traffic issues on 112 Avenue and 86 Street and feels that there is land to the east that is available and would be more suited for the development.
Public Hearing Official Community Plan Amendment Bylaw No. 2320, 2016 and Zoning Amendment Bylaw No. 2321, 2016 NW ¼ of Section 5, Tp. 84, Range 18, W6M, Peace River District Except Plans 19028, 25664, EPP2642, EPP9663 and EPP49549 (parent parcel) which will be subdivided to create Lot A, Section 5, Tp. 84, Range 18, W6M, Peace River District Plan EPP60404 upon filing the Subdivision Plan in the Land Title Office City Initiative - to designate the proposed lot for a future school site.
RESOLUTION NO. 132/16 MOVED/SECONDED
"THAT, the Public Hearing Report for Official Community Plan Amendment Bylaw No. 2320, 2016 and Zoning Amendment Bylaw No. 2321, 2016 be received."
CARRIED
April 11, 2016 Regular Council Page 13 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 11
7. Public and Statutory Hearings and Public Meetings:
RESOLUTION NO. 133/16 MOVED/SECONDED
"THAT, Official Community Plan Amendment Bylaw No. 2320, 2016 and Zoning Amendment Bylaw No. 2321, 2016 be read for the third time and adopted by title only."
OPPOSED: Mayor Ackerman
CARRIED
18. Adjournment:
The meeting was adjourned at 6:10 p.m.
Confirmed by Council this 25th day of April, 2016
CERTIFIED CORRECT IN ACCORDANCE WITH SECTION 124 OF THE COMMUNITY CHARTER
Lori Ackerman, Mayor
Laura Howes, Deputy City Clerk
April 11, 2016 Regular Council Page 14 of 130 Meeting Minutes
MINUTES PUBLIC HEARING APRIL 11, 2016 6:00 P.M. CITY HALL COUNCIL CHAMBERS
PRESENT: Mayor Lori Ackerman Councillor Trevor Bolin Councillor Bruce Christensen Councillor Dan Davies Councillor Larry Evans Councillor Gord Klassen Councillor Byron Stewart
ALSO PRESENT: Dianne Hunter, City Manager Victor Shopland, General Manager of Integrated Services Mindy Smith, General Manager of Corporate Services Ken Rogers, Director of Development Julie Rogers, Communications Coordinator Laura Howes, Deputy City Clerk Karen Prouse, Legislative Services Clerk II (recording secretary)
1. PUBLIC HEARING Official Community Plan Amendment Bylaw No. 2320, 2016 and Zoning Amendment Bylaw No. 2321, 2016
Description: NW ¼ of Section 5, Tp. 84, Range 18, W6M, Peace River District Except Plans 19028, 25664, EPP2642, EPP9663 and EPP49549 (parent parcel) which will be subdivided to create Lot A, Section 5, Tp. 84, Range 18, W6M, Peace River District Plan EPP60404 upon filing the Subdivision Plan in the Land Title Office City Initiative - to designate the proposed lot for a future school site
2. Call To Order
The meeting was called to order at 6:03 p.m.
3. Statement By the Mayor
Mayor's Statement for April 11, 2016 Public Hearing
Mayor Ackerman explained the public hearing process to the audience as it related to Official Community Plan Amendment Bylaw No. 2320, 2016 and Zoning Amendment Bylaw No. 2321, 2016.
April 11, 2016 Public Hearing Page 15 of 130 Minutes City of Fort St John Public Hearing April 11, 2016 2
4. Public Hearing/Meeting Advertisement
Advertisement for April 11, 2016 Public Hearing
The Public Hearing advertisement was received for information.
5. Background Administration Report
Administration Report No. 0065/16 Official Community Plan Amendment Bylaw No. 2320, 2016 and Zoning Amendment Bylaw No. 2321, 2016 - City Imitated
It was noted that this report was first presented to Council at the March 29, 2016 Regular meeting.
6. Comments Received from Utility Companies
Approval of the subject bylaw was received from the Ministry of Transportation on April 1, 2016.
7. Letters of Opposition Received
It was confirmed that the City did not receive any letters from members of the public in opposition to the proposed amendments.
8. Invitation for the Proponent to Speak
Mayor Ackerman indicated that concerns were raised at the last meeting regarding access to the property and Council was advised that a site plan and guidelines could be provided at the Public Hearing.
The City Manager advised that a site plan was not a topic for a Public Hearing. The purpose of a Public Hearing is to determine the appropriate OCP and zoning designations. The development of the land will be covered through the development permit process and through other regulatory bylaws. The City Manager noted that she did not believe the School District had a development plan for this site as they are not at that stage yet. What they want to do at this point is to acquire additional lands to extend their 4.5 acres to 11 acres for a school development.
The City Manager noted that the Chair of the School District was in the audience and confirmed that a development plan would not happen until the development permit stage.
9. Invitation for Members of the Audience to Speak
Mayor Ackerman invited members of the public three times to present their views and express concerns regarding the proposed amendments. Hearing no comments, Mayor Ackerman declared the public hearing closed.
April 11, 2016 Public Hearing Page 16 of 130 Minutes City of Fort St John Public Hearing April 11, 2016 3
10. Resolution to Close the Public Hearing and Rise with Report
MOVED/SECONDED
"THAT, City Council closes the Public Hearing with respect to Official Community Plan Amendment Bylaw No. 2320, 2016 and Zoning Amendment Bylaw No. 2321, 2016 and rise with report to City Council."
CARRIED
11. Adjournment
The Public Hearing was adjourned at 6:08 p.m.
Confirmed by Council this 25th day of April, 2016
CERTIFIED CORRECT IN ACCORDANCE WITH SECTION 124 OF THE COMMUNITY CHARTER
Lori Ackerman, Mayor
Laura Howes, Deputy City Clerk
April 11, 2016 Public Hearing Page 17 of 130 Minutes BCHydro Power smart Date: March 23, 2016
Attention: Chief Administrative Officers of Fort St. John, District of Hudson’s Hope, District of Taylor, District of Chetwynd, and the Peace River Regional District
I am following up on the next steps for establishing the BC Hydro Peace Region Non-Profit Community Fund (“Fund”), as discussed at the workshop held in January.I have been working on the following:
0 Establish a Regional Decision-MakingCommittee for the BC Hydro Peace Region Non- Profit Community Fund (“Committee”): Please see request below. 0 Commence process toestablish a contribution agreement between BC Hydro and a Fund Administrator (“Administrator”): A draft agreement is being prepared to engage an Administrator to administer the fund, and follow through on funding decisions made by the Committee. A final contribution agreement willnot be settled until after Step 3 below has been completed to enable the Committee to provide input into the final contribution agreement between BC Hydro and the Administrator,the terms of reference for the operation of the Fund, and the Committee. a Establish process and eligibilitycriteria for funding based on the Environmental Assessment Certificate Condition #52, with input from the Committee, Administrator, and BC Hydro.
Reguest: Committee Establishment We would like to proceed"with establishing a ten person Committee to make regional decisions for the BC Hydro Peace Region Non-Profit Community Fund. The Committee willbe comprised of two individuals appointed by each of the following local governments: Fort St. John, District of Hudson’s Hope, District of Taylor, District of Chetwynd, and the P.eace River Regional District. From each communityand the PRRD, we are seeking: - One individual appointed from within the local government,either from staff or council, or a delegate; and,
0 One individual from the community,district or region, who has a good understanding of the non-profitorganizations and social needs,to be appointed by the local government.
A draft scope outlining the role and responsibility of the Committee is included in Appendix 1, and a draft terms of reference of the Administrator is included in Appendix 2. > Step 1: BC Hydro is requesting that local, regional governments identify an appointed individual from within local government (staff or council), if reasonable by April 15th, 2016. > Step 2: BC Hydro willthen work with this group of five individuals to jointly issue a call for volunteers from BC Hydro and local / regional governments across the Peace Region. BC Hydro could collect the volunteer submissions, and provide the candidate list to each respective local or regional government for their review and appointment decision.
BC Hydro - Site C Clean Energy Page 18 of 130 Project BCHydro Power smart
> Step 3: Once the Committee is established it willmeet with BC Hydro and the Administrator to finalize the terms of reference for the Fund’s operations, Administrator, Committee, and the application eligibilitycriteria.
Please contact me with any questions you may have, or to discuss the next steps.
Sincerely,
Erin Harlos Environmental & Community Mitigation Site C Clean Energy Project BC Hydro
Phone: 604.699 7385 Email: erin.har|[email protected]
BC Hydro - Site C Clean Energy Page 19 of 130 Project acHydro Power smart
Appendix 1 - Draft Scope for the Regional Decision-Making Committee for the BC Hydro Peace Region Non-Profit Community Fund (“Committee”)
This draft to be approved once the Committee is established.
Committee Establishment and Terms:
~ Contact CAO’s with request for two representatives from each of the following: Fort St. John, Districtof Hudson’s Hope, District of Taylor, District of Chetwynd, and the Peace River Regional District. From each community and the PRRD, we are seeking: 0 One individual appointed from within the local government, either from staff or council, or a delegate; and, 0 One individualfrom the community, district or region, who has a good understanding of the non~profit organizations and social needs, to be appointed by the local government.
- Term: Alternating two and three year terms for each of the two representatives to enable transition. Selection of replacements may be by local or regional government appointment.
A - Meetings: - 0 As the Fund is being established more frequent meetings may be initiallyrequired. 0 Once Fund is established, two meetings willbe held annually; one meeting to review applications andmake decisions, and one meeting to review reporting, and mu|ti—year funding applications.
— Conflictof Interest: A policy willbe developed with legal input.
— Compensation: Committee positions are volunteer.
Committee Scope of Responsibility. Fund Establishment
- Approve scope and roles of the Committee with BC Hydro.
- Approve scope and role of the Administrator.
- Approve application review process and criteria.
Funding Decision-Making
- Review of applications that meet eligibility requirements (pre-vetted package provided by Administrator).
~ Decisions on funding~awards based on criteria and ranking process.
- Documentation of decisions (with support from secretariat).
Annual Accountability Reporting
- Recipient reporting reviews.
— Multi-year funding extension decisions.
Committee Guiding Principles
- Locally based in the Peace Region.
- Knowledgeable of local needs, and existing non-profits and social service programs.
— Fair and Transparent.
— Implement Fund in accordance with Site C Environmental Assessment Certificate Condition #52. “The EAC Holder must support the North an_dSouthPeace non-profit organizations by establishing a community non-profit fund and providing an annual contribution of $100,000 per year to the fund during the construction phase. Organizations that support children and families willbe eligible toapply for funding from the community non-profit fund.” ‘
BC Hydro - Site C Clean Energy Page 20 of 130 Project . BCHydro Power smart
Appendix 2 - Draft Terms of Reference of the Fund Administrator (“Administrator”)
This draft to be approved by the Committee and BC Hydro once established, with legal and financial requirements met.
Administrator Scope of Work: Communication on Fund
- Posting of Fund information on website.
— Communication with applicants, response to questions on application process or Fund.
Collection/Review of Applications 5 Download applications from web-based system. - Review ofapplications to ensure they meet eligibilityrequirements. - Preparation of applications that meet eligibilityin a package for the Committee.
Funding Distribution
- Follow through on decisions made by the Committee.
— Prepare letters with funding terms.
- Complete of funding contribution. financial transfers _
‘ - Track financials for the Fund.
Funding Recipient Reporting
A - Request to funding recipient for bi-annual reporting.
- Preparation of reporting package for the Committee.
— Annual Report -' summarizing financial distribution and projects.
Secretariat . Support‘ M
- Communication with applicants with questions on application process or Fund.
— Schedule bi—annualin-person meetings for the Committee, and conference calls as required.
- Note-taking to document decisions.
- Distribution of notes to Committee and Administrator.
Communications and Public Affairs2
- Announcement of the fund, and communications on application process.
— Post-award new release development and distribution.
— Annual Report — posted for public information on funded programs and results.
— Posting of annual report on funded programs for public information.
Administrator Guiding Principles
A ~ Cost-effective and efficient.
- Streamlined application process (for ease of application for busy non-profits).
— Transparent
— Professional
1 To be resourced by BC Hydro. 2 To be resourced byBC Hydro.
BC Hydro - Site C Clean Energy Page 21 of 130 Project Jeannie Whitford-Bonin – Long Service Award - 25 years April 25, 2016 Regular Council Meeting
Jeannie began her career with the City of Fort St John as a Clerk 2 at the RCMP detachment on April 17, 1991. Jeannie’s position was reclassified to Clerk 3 in 1995, and in 2007 she was awarded the position of Records Management Supervisor.
Jeannie has demonstrated great commitment and dedication to the City of Fort St John and the RCMP Department this past 25 years. Jeannie takes great pride in her work and strives for excellence.
Jeannie is an active member of the Fort St. John Curling Club and volunteers her time to help grow and promote the club. She also volunteers to help organize family events for the detachment, and she is always quick to organize assistance for her fellow co-workers in their time of need.
If Jeannie isn’t working or volunteering, you can probably find her at the curling club in the winter, or enjoying a game of golf, or camping and quading in the summer. Always, Jeannie enjoys spending time with friends and family.
The City appreciates your 25 years of service.
3:00 p.m. Page 22 of 130 Long Service Award NEW Independent Fundraiser (Carnival of Hope)
2016 is a new and exciting year! We are planning a brand new fun and exciting event for The Canadian Cancer Society, only in Fort St. John. This is for all ages.
We bring to you the “Carnival of Hope”.
We have plans for some new and old carnival games and so much more. There will be food vendors available, as everyone needs to eat. Some of the proceeds from the vendors will be donated back to the event.
Admission will be by a specific donation amount and will include all games, movie (outdoor screen) in the evening with a bag of popcorn to start, and your name into an amazing door prize. Adults are $25, Children $10 and Family $35. (You will be given a bracelet to wear)
Anyone who raises money in any way and brings it to the event will get their bracelet for free.
MAIN EVENT: The Dunk Tank Challenge **get donations from friends, family or co-workers to be dunked**
Come on Fort St. John let’s get wet for a great cause!
All money raised will stay in our community!
Anyone wanting to volunteer to help plan this great event or just want to help on the event day, please contact us:
Brenda Baumeister 250-263-7824 Lisa Behrens 250-261-6272
3:10 p.m. Page 23 of 130 Canadian Cancer Society's Fort NEW Independent Fundraiser (Carnival of Hope)
Hello to all our past, present and future volunteers of the Canadian Cancer Society’s Fort St. John Unit:
We have some great and exciting news to share. We are putting together a new fundraiser for the Cancer Society, which will be for all ages. Our vision will remain the same; Recognizing our Survivors in our Community and to Remember the Friends and Family who have passed away.
SO HERE IT IS: FSJ’s 1st Annual Carnival of Hope
DATE: *Saturday June 11th, 2016
PLACE: *Bert Bowes Middle School’s Track Area
TIME: *Setting up @7am (tents, games, etc.), *Information Tent Opens @10:00am, *Opening Ceremony @11:15am, *Survivors Recognition Support Luncheon @ 11:00am to 1:00pm *Activities begin @12:00pm (with certain things in between) *DUNK TANK CHALLENGE @2:00pm *Activities close @6:00pm *Clean-up of games and activities *Prize Presentations @630pm *MOVIE on a big outdoor screen @7:00pm *after movie we will have the In Memory ceremony with the Angel Stars
** A more detailed schedule will be up at the event and given to everyone as well. **
There will be carnival games and activities. A list of what they are will be sent out at a later date.
Money will be raised a few different ways:
1) Entry fee (bracelets given) This includes all games, activities, movie on big outdoor screen and 1 bag popcorn. 2) Individual persons can raise money however they would like (a form provided) (get a bracelet) 3) Groups of friends can raise money however they would like (a form provided) (get a bracelets) 4) DUNK Tank Challenges (get bracelets) 5) Small items for sale by donations (button making, daffodil sugar cookies, popcorn) 6) Photo Booth by donation 7) Jelly Bean guess jar by donation (guess correct and you get all the jelly beans) 7) Memory Tent: Paper Angels by donation, decorate them and we hang them on a special display.
We accept all volunteers to help with planning or the day of the Event. Thank you in advance.
Please contact: Brenda Baumeister @ 250-263-7824 or email [email protected] and Lisa Behrens @ 250-261-6272 or email
3:10 p.m. Page 24 of 130 Canadian Cancer Society's Fort NEW Independent Fundraiser (Carnival of Hope)
COMPLEMENTING YOUR MEMORY ANGEL STARS
Included here is just one example of a way to complement what you are already doing during your memory ceremony. Because the ceremony is a time of reflection and healing, offering a place, where this can be done in quiet solitude may offer some a place of comfort, especially as the time of the ceremony becomes more uplifting.
MEMORY OASIS
How to:
*set up a white canopy tent *post the poem on the outside of tent *decorate the tent (small string of lights, flowers, pictures, etc.) *hang the Angels on the display provided *once the ceremony is ready to begin shut music off and main lights *SILENCE
The Memory Oasis
There’s a very special oasis Where we can remember our special angels Nurtured by kindness And concern that good friends and family show The stars of light are cherished memories Of good times in the past The writing on the bags is tender reminders Those souls endure and last. It’s a place of peace and beauty Where bright new hopes can start Its memory’s lovely Angel Stars That soothes the hurting heart.
3:10 p.m. Page 25 of 130 Canadian Cancer Society's Fort NEW Independent Fundraiser (Carnival of Hope)
THE DUNK TANK CHALLENGE
City of Fort St. John Office
Attention: Mayor Lori Ackerman
We would like to challenge you to get wet for the Canadian Cancer Society, at our Carnival of Hope event, which will be held on Saturday, June 11th at the Bert Bowes Junior Secondary School Track.
All proceeds will assist the Canadian Cancer Society to support programs in our local surrounding communities.
We are bringing forward the challenge to the Mayors of Fort St. John, Taylor, Hudson’s Hope and the PRRD Electoral B and C. Along with the Emergency Services in our surrounding areas.
You are challenged to collect donations from co-workers, staff, friends and family.
Let’s have some fun for a good cause.
We look forward to hearing from you.
Yours sincerely,
Brenda Baumeister 250-263-7824 [email protected] Lisa Behrens 250-261-6272 [email protected]
3:10 p.m. Page 26 of 130 Canadian Cancer Society's Fort CITY OF FORT ST. JOHN
BYLAW NO. 2318, 2016
A Bylaw to amend City of Fort St. John Zoning Bylaw No. 2181, 2014
Council of the City of Fort St. John in open meeting assembled, enacts as follows:
1. Fort St. John Zoning Bylaw No. 2181, 2014 and Schedule ‘A’ attached thereto and forming part of this bylaw are hereby amended in the following manner:
Portion of Lot 8, Block 2, Section 32, Tp. 83, Range 18, W6M, Peace River District Plan 8520
as shown hatched on Schedule ‘A’ attached to this Bylaw is hereby rezoned from R2 – Single Detached and Duplex Housing to R1A – Single Detached Housing Small Lot.
2. If any section, subsection sentence, clause or phrase of this Bylaw is for any reason held to be invalid by the decision of any court of competent jurisdiction, the invalid portion shall be severed and the part that is invalid shall not affect the validity of the remainder.
3. This Bylaw may be cited as Zoning Amendment Bylaw No. 2318, 2016.
READ FOR A FIRST TIME THIS 11th DAY OF APRIL, 2016
READ FOR A SECOND TIME THIS 11th DAY OF APRIL, 2016
Notice of Public Hearing Advertised on the Alaska Highway News website on April 18 & 19, 2016 and the newspaper on April 21, 2016
PUBLIC HEARING HELD ON THIS DAY OF 2016
READ FOR A THIRD TIME THIS DAY OF 2016
MINISTER OF TRANSPORTATION AND HIGHWAYS APPROVAL RECEIVED THIS 12th DAY OF APRIL, 2016
ADOPTED THIS DAY OF 2016
LORI ACKERMAN LAURA HOWES MAYOR DEPUTY CITY CLERK
6:00 p.m. Page 27 of 130 Public Hearing Zoning Amendment Bylaw No. 2318, 2016 Page 2
Schedule A
6:00 p.m. Page 28 of 130 Public Hearing From: "Knight, Melissa RBCM:EX"
Dear Mayor Ackerman,
The Royal BC Museum fosters knowledge of and pride in British Columbia's exceptional natural landscapes and ecosystems, conscious that we live as part of, not apart from, nature.
Please find attached a letter from Richard Hebda, a curator at the Royal BC Museum introducing an exciting new regional program - Environmental Stewardship Project: Peace Region Expedition and Community Engagement (P.E.A.C.E).
Within our project context, the Peace Region broadly encompasses the drainages of the Peace and most of the Liard River. The project thus overlaps with your administrative jurisdiction and we hope it will be of interest to your communities.
Details about the upcoming events planned within the region will be sent out in the near future. We look forward to your ideas and your participation in developing a collaborative path forward.
Thank you.
Kind Regards,
Melissa
Melissa Knight Regional Coordinator | Environmental Stewardship: Peace Expedition and Community Engagement
[cid:da045e9c-22cb-40f8-badb-9c951c8c5bcc] 675 Belleville Street, Victoria, BC Canada V8W 9W2 T 250 793-5304 [email protected] | www.royalbcmuseum.bc.ca | www.bcarchives.bc.ca
Coming June 3, 2016: the gigantic exhibition we've been waiting for: Mammoths: Giants of the Ice Age www.royalbcmuseum.bc.ca/mammoths/
Royal BC Museum Page 29 of 130 Environmental Stewardship
Lori Ackerman, Mayor City of Fort St. John 10631 – 100 Street, Fort St. John, BC V1J 3Z5 T: (250) 787-8160 E: [email protected]
April 15, 2016
Dear Mayor Ackerman,
As you are well aware, your home – the Peace Region - includes a special landscape rich in biological and cultural treasures.
Species from the Rockies, northern forests and prairie grasslands meet here in a landscape of wild mountains, vital rivers and fertile plains. The region’s ecosystems have their roots in the ancient ice-free corridor and glacier-free peaks. A fantastic fossil record chronicles life far beyond the time of the dinosaurs.
The region’s spectacular and diverse landscape - what we call a “living landscape”1 - is recognized by the Royal BC Museum as an environmental treasure. We similarly recognize that the region’s natural values contribute to a dynamic and evolving economy. The Royal BC Museum believes that museums must play a vital role in fostering a new way of being a citizen - informed, engaged and active. Our mission is to promote an understanding of the living landscapes and cultures of British Columbia and to engage its citizens in a dialogue about their future.
Royal BC Museum researchers have been studying the Peace Region’s biodiversity during the past five years and as a result, we are pleased to introduce you to an exciting regional program - The Royal BC Museum’s Environmental Stewardship Project: Peace Region Expedition and Community Engagement (P.E.A.C.E.), a pilot two-year project. Within our project context, the Peace Region broadly encompasses the drainages of the Peace River and most of the Liard River overlapping with the City of Fort St. John’s administrative jurisdiction. Year one of the project is generously supported by the W. Garfield Weston Foundation with matching funds from the Royal BC Museum Foundation. Our new program is both an expedition and a community engagement project. It is an innovative and ambitious approach to chronicle and identify - with your participation - the region’s unique natural and related cultural history, share what we learn by engaging with the diverse communities that live and work here, and foster a sense of stewardship of this unique legacy.
In 2015-16, the project includes ecosystem field work at key sites in the Peace Region to enhance our existing collections and understanding of the region. The Environmental Stewardship component of the project will bring our knowledge to the region’s residents as we in turn unearth and collect what you know best. Through collections and research, the project will share the region’s stories - from plants to people, their histories and their futures. These stories will be
1 The term living landscapes is an expression of the Royal BC Museum’s belief that nature needs to be
Royal BC Museum Page 30 of 130 Environmental Stewardship
told through thoughtful and provocative community engagement (educational and exhibit) programs. In 2016-2017 we hope2 to bring the Species at Risk travelling exhibition to the region and host an Environmental Festival in the study area.
The project’s goals include:
• To partner in gathering knowledge and collaborate with other cultural and scientific organizations to systematically document the natural and related cultural history of the Peace area for posterity and public benefit.
• To bring together traditional ecological knowledge (TEK) and different scientific approaches to research and different communities together to transparently talk about our findings, in the truest and broadest sense of engagement and collaboration.
• To exchange and share the region’s stories with citizens through community programs and exhibits.
• To foster and enable people’s intuitive wish to be thoughtful stewards of their exceptional natural heritage.
• To build inclusivity by asking and answering questions to help all citizens talk about the area’s value and make informed decisions about their future.
• Working with the Peace Region’s communities, Royal BC Museum staff will aid in the identification of the region’s key attributes and put them into the context of challenges and opportunities to the region.
• To invite local residents to share their knowledge, wisdom, observations and connections with the natural world, contributing to - and shaping - Royal BC Museum programs.
• To establish a regional advisory board / steering group.
• To establish a two-way connection where your stories are reflected in our museum and programs and we bring stories of BC to you.
In the coming years, significant transformations in the Peace Region are inevitable as diverse communities and industry groups sit down to discuss the region’s future. The Royal BC Museum is a vehicle for transformation - a new kind of natural history museum, involving the public to face challenges ahead with a deep understanding of the natural environment.
2 Will be dependent on funding
Royal BC Museum Page 31 of 130 Environmental Stewardship
The Royal BC Museum is currently planning a visit and educational events in Fort St. John on May 4th and May 5th and in Tumbler Ridge on May 5th. We look forward to getting to know your communities and will be able to provide you with further details shortly as the planning is finalized. At such time we would also like to invite you to meet The Royal BC Museum Environmental Stewardship Project: Peace Region Expedition and Community Engagement team and participate in developing a program that reflects the specific needs of the City of Fort St. John.
For more information, contact: Melissa Knight, P.E.A.C.E. Project Regional Coordinator, Royal BC Museum, Telephone (250) 793-5304, Email peaceproject@royalbcmuseum. bc.ca
Sincerely,
Dr. Richard Hebda Curator of Botany and Earth History, Royal BC Museum E: [email protected]
Attachments
cc: Erik Lambertson, Manager of Corporate Communications, Royal BC Museum Trevor Bolin, Councillor, City of Fort St. John Bruce Christensen, Councillor, City of Fort St. John Dan Davies, Councillor, City of Fort St. John Larry Evans, Councillor, City of Fort St. John Gord Klassen, Councillor, City of Fort St. John Byron Stewart, Councillor, City of Fort St. John Dianne Hunter, City Manager, City of Fort St. John Wally Ferris, Community Services General Manager, City of Fort St. John Victor Shopland, Integrated Services General Manager, City of Fort St. John Mindy Smith, Corporate Services General Manager, City of Fort St. John
Royal BC Museum Page 32 of 130 Environmental Stewardship The Royal BC Museum PEACE Project
Living Landscapes The Royal BC Museum calls the province’s unique landscapes and ecosystems “living landscapes” in the belief that nature has intrinsic value and plays a vital role in the lives of future generations, who will rely upon the land for sustenance, safety and the foundations of communities and economies.
Collaborative Stewardship BC’s unique and rich biological diversity is undergoing accelerated transformation as climate changes and humans demand more and more.
The future of British Columbia’s globally exceptional heritage requires strong stewardship based on sound knowledge. The use of land, living resources and water must support the ecological integrity of our ecosystems. The people who live in and depend upon our living landscapes are well suited to being good stewards.
The Royal BC Museum’s role is to provide and develop knowledge, bring together people and institutions and foster discussions about the future.
The Peace Region The Peace Region of northeast British Columbia—broadly defined to include the mountains, valleys and plains of the drainages of the Peace and most of the Liard Rivers—is biologically and culturally unique.
Species from the Rocky Mountains, northern forests and prairie grasslands meet in a landscape of wild mountains, vital rivers and fertile plains. The region’s ecosystems have their roots in the ancient ice-free corridor and glacier-free peaks, and fossils chronicle life far beyond the time of the dinosaurs.
In coming years, significant ecological and social transformations throughout the Peace are inevitable as diverse communities and industry groups sit down to discuss the region’s future. The Peace Region serves as a test example for an innovative approach to environmental stewardship.
The Royal BC Museum Environmental Stewardship Project: Peace Region Expedition and Community Engagement (P.E.A.C.E) is a two-year pilot project generously supported by the W. Garfield Weston Foundation with matching funds from the Royal BC Museum Foundation.
Our Vision The Royal BC Museum fosters knowledge of, pride in and stewardship of British Columbia’s exceptional natural landscapes and ecosystems, conscious that we live as part of, not apart from, nature.
For more information or to find out how you can get involved, contact [email protected] or visit royalbcmuseum.bc.ca/peaceproject
Photo courtesy of Chris Gale, Wild North Photos
Royal BC Museum Page 33 of 130 Environmental Stewardship From: "BCA Local Government, BCA:EX"
Toll Free: 1-866-valueBC (825-8322) Fax: 1-855-995-6209 Click “Contact us” at bcassessment.ca
April 19, 2016
RE: UBCM 2016 Convention – Meeting Invitation
BC Assessment is a proud supporter of the Union of British Columbia Municipalities. We are looking forward to once again participating in the annual UBCM Convention Trade Show, and hope you will stop by our exhibitor booth.
As part of our focus to continually improve our communications and collaboration with local governments, this year, in addition to connecting with delegates and responding to questions at our booth, we would like to offer you the opportunity to engage in a more in-depth and personalized discussion with us.
If you would like to discuss a specific assessment topic, we would be happy to schedule a one-on-one meeting at the 2016 UBCM Convention. Please contact BCA Communications by Friday, May 27, 2016 or call Stephanie Pound at 1-866-valueBC (825-8322) ext 00223 to reserve a meeting. Closer to the UBCM Convention date, we will confirm the meeting time and location.
We look forward to connecting with you in September.
Sincerely,
Michael Spatharakis BA, AACI, P.App Manager, Local Government Customers
[email protected] T 1-866-valueBC (825-8322) x 00498 | C 250-208-3508 400 – 3450 Uptown Blvd. | Victoria, BC V8Z 0B9 | bcassessment.ca
BC Assessment Page 34 of 130 Invitation to Meet at the 2016
REQUEST FOR DECISION
File # 0530--20 Report To: Mayor and Council From:From: Deputy City Clerk Presenter: Deputy City Clerk Subject:Subject: Administration Report No. 0086/16 April 25, 2016 Council Information Package Meeting:Meeting: Regular Council Meeting Date: 25 Apr 2016
RECOMMENDATION:
"THAT, the Council Information Package for April 25, 2016 be received for information." CITY MANAGER'S COMMENTS:
Support recommendation.
KEY ISSUES(S)/ CONCEPTS DEFINED: To receive the correspondence within this report for information and to discuss particular item(s) of interest.
RELEVANT POLICY: N/AN/A
ALTERNATIVE RECOMMENDATION:
IMPLICATIONS OF RECOMMENDATION
COMPLIANCE WITH STRATEGIC GOALS: A vibrant and diversified economy where local businesses are retained and business opportunities are expanded; citizens' interests are represented and promoted efficiently through political and economic spheres; and the vitality of downtown is maintained and enhanced as a commercial and cultural destination.
A safe, healthy, active and family--friendly community.
Administration Report No. Page 35 of 130 0086/16
A planned and sustainable community where community infrastructure is well-maintained to meet the needs of both current and future generations; the natural environment is preserved, protected and enhanced; and where municipal spending and tax policies are affordable and sustainable over time.
COMPLIANCE WITH STRATEGIC PRIORITIES:
GENERAL: N/A
ORGANIZATIONAL: N/A
FINANCIAL: N/A
FOLLOW UP ACTION: N/A
COMMUNITY CONSULTATION: N/A
COMMUNICATION: N/A
OTHER COMMENTS: N/A
Attachments: 1. Safe Drinking Water Foundation's Spring Newsletter 2. Spectra Energy - Annual Cathodic Protection Survey 3. Letter - UBCM - BC Home Owner Grant Program (April) 4. Trans Can Trail National Champion Mayor Ackerman FSJ 5. Healthier Northern Communities ebrief, April 14, 2016 6. Seniors BC e-Newsletter Volume 7 Issue 4 7. Letter - Showing Leadership on Conservation of Fish and Wildlife 8. TSBC 2016 Community Grant - Funding Approval Agreement 9. Northern Health News Release - Chief Medical Health Officer's Child Health Report 10. Northern Health News Release - Staff and Physician Recruitment Initiatives Highlighted at Northern Health Board Meeting
RESPECTFULLY SUBMITTED: Karen Prouse, Administration Clerk II 18 Apr 2016
Administration Report No. Page 36 of 130 0086/16 Alison Szczucki
From: SDWF Executive Director Nicole Hancock
Greetings from Safe Drinking Water Foundation,
Our Spring 2016 Newsletter, which features the stories of the schools which won the Student Action on Canadian Water Attitudes competition, updated information about the status of drinking water advisories in Canada, and much more is attached. If you have any difficulty with the attachment you can read our Spring 2016 Newsletter here .
Happy Spring!
Sincerely,
Nicole M. Hancock B.Ed. Distinction PGD Executive Director Safe Drinking Water Foundation Registered Canadian Charity #868384892RR0001 #1-912 Idylwyld Drive North Saskatoon, SK S7L 0Z6
Ph. 306-934-0389 Fax 306-934-5289 E-mail: [email protected] Website: www.safewater.org Join our Facebook Group
Unsubscribe
1
Administration Report No. Page 37 of 130 0086/16 Spring 2016
#1-912 Idylwyld Dr. N Saskatoon, SK S7L 0Z6 Canada Ph:306-934-0389 Fx:306-934-5289 [email protected] www.safewater.org From the Executive Director’s Desk… We are excited to announce the winners of the Student Action on Canadian Water Attitudes competition! We are also very excited to announce the impact the students’ projects had!
The hectic spring kit season is upon us! We have received funding from several sponsors and hope to receive funding from more. Our goal is to send 700
educational kits to schools this school year and educate 30,000 students. A lofty goal, but with the help of corporations, foundations, and individuals sponsoring kits and schools and school divisions purchasing kits, we will get there.
We were part of a large cheque presentation and the filming of a video about our educational kits, which all took place at Caswell Community School in Saskato on, thanks to Saskatchewan Association for Resource Recovery Corp.
We hope to hold more student action competitions in the future, so if you are part of a company or foundation which would be interested in sponsoring (or partly sponsoring) a student action competition or know of a company or
foundation which would be, please contact us!
Enjoy the Spring Weather!
Nicole M. Hancock
Nicole M. Hancock
Administration Report No. Page 38 of 130 0086/16
Thank You So Much Saskatchewan Association for Resource Recovery Corp.! Saskatchewan Association for Resource Recovery Corp. (SARRC) has sponsored $10,000 worth of kits to be sent to 31 Saskatchewan schools located in 29 different towns and cities across Saskatchewan which have collection facilities. This will result in thousands of Saskatchewan students learning about drinking water quality issues and solutions in a hands-on manner and then being supported and encouraged in taking action to share what they learned with others and to alleviate drinking water quality issues. Thank you so much for your support SARRC!
On World Water Day 2016, Phil Wrubleski, Executive Director, SARRC, presented a large cheque, both physically and financially, to SDWF to sponsor kits for Saskatchewan schools. The cheque presentation was aided by Tanya George and her grade eight students at Caswell Community School, and Mr. Oil Drop and Auntie Freeze!
Administration Report No. Page 39 of 130 0086/16
Thank You So Much Saskatoon Community Foundation and PotashCorp! We have received a $5,000 Saskatoon Community Foundation PotashCorp Paternership Grant to send sponsored Operation Water Drop, Operation Water Pollution and Operation Water Biology kits to Saskatoon schools. This will result in over 1,000 Saskatoon students performing hands-on water analyses. Thank you so much for your support Saskatoon Community Foundation and PotashCorp!
Thank You So Much Saskatchewan Indian Gaming Authority (SIGA)!
We have received $2,500 from SIGA to send sponsored Operation Water Drop, Operation Water Pollution and Operation Water Biology kits to First Nations schools in Saskatchewan and schools in Saskatchewan which have a large proportion of First Nations students. This will result in hundreds of Saskatchewan students performing authentic, relevant water tests. Thank you so much for your support SIGA!
Thank You So Much City of Saskatoon! We have received $2,000 from City of Saskatoon to send sponsored Operation Water Drop, Operation Water Pollution and Operation Water Biology kits to Saskatoon schools. This will result in hundreds of Saskatoon students performing hands-on water analyses. Saskatoon teachers and students sure are lucky this spring!!! Thank you so much for your support City of Saskatoon!
Administration Report No. Page 40 of 130 0086/16
Thank You So Much S. M. Blair Family Foundation! S. M. Blair Family Foundation has donated $2,000 towards our educational programs. These funds help us to update our curriculum connections, add more resources to our educational programs, write additional fact sheets, and much more. Thank you so much for your support S. M. Blair Family Foundation!
The High School Winner of the Student Action on Canadian Water Attitudes Competition Congratulations to St. Joseph High School in Edmonton, AB! At this school, two Science 10 students of Science Academy – Center of
Excellence in Laboratory Learning contacted the local Gold Bar Water Treatment Plant to obtain information about water treatment processes, water conservation, and water quality. They also joined the Chemistry 20 group from the same program to learn how to examine drinking water quality; they used Safe Drinking Water Foundation kits to test drinking water. The students taught other classrooms of students at their school what they had learned. They used blue jello to demonstrate water treatment processes, with treats of various sizes immersed in the jello to represent particles and bacteria present in water that have to be removed during filtration, flocculation, and disinfection processes. The level of knowledge in the school regarding practical water conservation methods and quality of drinking water increased dramatically. The participating students gained confidence that they can play an important role and be a positive influence in their community.
Blue jello representing water, with Testing water with a High School candy to represent particles and Operation Water Drop kit received bacteria present in water from SDWF
Administration Report No. Page 41 of 130 0086/16
The Elementary School Winner of the Student Action on Canadian Water Attitudes Competition Congratulations to Wildflower School in Nelson, BC! The grade one to six students at Wildflower School became involved with their city’s toilet-tank-bag campaign and became their ambassadors. Their class was featured with the toilet-tank bags in a double-page spread in their local newspaper. They gave a presentation at a Principals Association meeting and the principals distributed toilet-tank-bags to their own staff members and schools. The students had an informational booth at their local Co-op food store, complete with a real toilet, which they used to demonstrate the installation of the bags. They surveyed and informed the public and handed out hundreds of bags. The students wrote individual letters to Prime Minister Justin Trudeau, before the Paris Climate Summit, to ask him to protect Canada’s water and to inform him of Nelson’s water issues. The students also talked to their city’s mayor and city council. The Chair of Blewett Watershed visited their classroom and the class went on a field trip to visit their local watershed, on snowshoes! The students became very motivated to help others conserve water and they also became very knowledgeable about the waterways around them.
Students from Wildflower School have an information table at their local Co-op in Nelson, BC.
Administration Report No. Page 42 of 130 0086/16
Overall Results of the Student Action on Canadian Drinking Water Attitudes Competition 225 students and teachers across Canada shared information about water issues with 1,654 members of their communities, taught residents of their communities about where their drinking water comes from, encouraged their fellow citizens to use less water, and 150 water saving devices were installed. While the project was underway 12,881 litres of water were saved per day!
State of Drinking Water Quality in Canada According to Health Canada (http://www.hc-sc.gc.ca/fniah- spnia/promotion/public-publique/water-eau-eng.php), as of January 31, 2016 there were 135 Drinking Water Advisories in effect in 86 First Nations communities across Canada, excluding British Columbia. In total, across Canada, as of March 30, 2016 there were 1,048 Boil Water Advisories and 45 Do Not Consume Orders.
Request Sponsored Water Testing Kits for Your Students Spring is our busy kit season so we suggest you request sponsored educational kits for your students very soon! All you need to do is visit www.safewater.org/education/requestform.html and complete the form, it will only take you about three minutes to request all of the Operation Water Drop, Operation Water Pollution and Operation Water Biology kits you would like for your students and you will be on the waiting list for two school years, if you have not yet received all of the kits you requested. Find out more about the different educational programs and kits here: http://www.safewater.org/education/school-programs.html If you would not like to wait for sponsored kits and you have funds available to purchase kits please visit http://www.safewater.org/education/order- kits.html to buy kits or phone us at 1-306-934-0389 with your Visa or MasterCard information. You can also purchase kits by mailing a cheque payable to Safe Drinking Water Foundation to our office at #1-912 Idylwyld Drive North, Saskatoon, SK S7L 0Z6.
Join Our Facebook Group! Join us on Facebook to hear all of our news as it happens! Lately we’ve been posting water jokes every Friday, don’t miss out on the laughs! Visit: https://www.facebook.com/groups/18749329664/
Administration Report No. Page 43 of 130 0086/16
Have You Created Some Great Resources to Teach Students About Water? If you are a teacher who has created resources to use in your classroom when you teach any of the SDWF programs please help other teachers by sending your PowerPoint presentations, assignments, etc. to us at [email protected] so we can share them on our website.
You Can Make it Possible for Kits to be Sent to Schools in Your Neighbourhood! There are 348 Canadian schools on the waiting list for sponsored kits - we are certain one of the schools is near you! You can make it possible for a classroom of students to learn about water quality issues and solutions, be supported and encouraged in sharing knowledge with others and in taking action to alleviate drinking water quality issues, and to test the water they drink every day for as little as $85.
Phone us at 1-306-934-0389 to find out more about how you can sponsor a kit for a school near you, or visit our homepage where you will find an interactive map of all of the Canadian schools which are waiting for sponsored kits. Click on the school for which you would like to buy a kit and use our easy, online system to sponsor a kit for that school! You can make a difference in the lives of students!
Administration Report No. Page 44 of 130 0086/16
New Video Out Soon! After SARRC presented the large cheque to SDWF at Caswell Community School the grade eight students at the school became the stars of a video production! A video was made that demonstrates the students using the kit in their classroom and this video will soon be featured on SARRC’s website, SDWF’s website and YouTube.
Thanks SARRC for giving us the opportunity to show teachers, students, other professionals, the general public, and potential sponsors what is included in our educational kits and the benefits the educational kits bring to students!
Administration Report No. Page 45 of 130 0086/16
The RBC-Evergreen Watershed Champions Award The RBC-Evergreen Watershed Champions Award recognizes classes that demonstrate learning about their local watershed and who take action to care for it. For the 2015-2016 school year, nine awards are available: 1 Grand Prize Award (Grades K-12) - $3,500 4 Elementary Awards (Grades K-6) - $2,500 4 Intermediate/Secondary Awards (Grades 7-12) - $2,500 Award applications are due on Friday, April 8th. For more information please visit http://www.evergreen.ca/our-impact/children/outdoor-learning- play/watershed-champions/award/
CoCoRaHS: A Citizen Science Project We Can All Help With Community Collaborative Rain, Hail & Snow Network (CoCoRaHs) is a non- profit, community-based network of volunteers who take daily measurements of rain, hail and snow in their backyards. If you are interested in the weather and precipitation, then this project should be of interest to you. It consists of reading a rain gauge daily and then posting your observations on the CoCoRaHs website, which is then immediately available to the public as maps and reports. This provides valuable data to scientists, resource managers, and agriculture organizations, just to mention a few. If you are interested in joining please visit www.cocorahs.org/canada or if you would like more information please contact [email protected] or 1-855-999-8858. If you are a Saskatchewan resident you can contact Garry Sibley, Saskatchewan Coordinator, at 1-306-250-0143.
Administration Report No. Page 46 of 130 0086/16
Don’t Forget to Check out the In the News Section of Our Website for Up-To-Date Water News The In the News section of our website is updated every few days with news articles on the topic of water from newspapers across Canada. Check it out here: http://www.safewater.org/resources/news/in-the-news.html
If you run across a news article on the topic of water that you think should be added to our website, please e-mail the link to us at [email protected]
Donations – You Can Help Us Educate Canada’s Future Leaders You can make it possible for us to educate the leaders of tomorrow about drinking water quality issues and solutions by making a donation. Donors can choose to make one-time, monthly or annual donations. If corporations donate $1,000 or more they will receive recognition in SDWF’s quarterly newsletters twice, and if they donate $10,000 or more they will also receive recognition on SDWF’s website for one year (the SDWF website receives over 30,000 unique visitors per year) and their logo will include a hyperlink to their website. For more information please visit: http://www.safewater.org/make- a-donation.html
Thanks to everyone who has made a donation! Donations can be made: Via PayPal on our website (http://www.safewater.org/make-a- donation.html) By phoning us at 1-306-934-0389 with your Visa or MasterCard information By mailing a cheque payable to Safe Drinking Water Foundation to #1- 912 Idylwyld Drive North, Saskatoon, SK S7L 0Z6.
Receipts for income tax purposes are issued for all donations of $20 or more. If you have any questions or would like to simply phone us and make a donation with a credit cardContact please do us: not hesitate to call us at 306-934-
0389 [email protected]. Thanks in advance! OR (306) 934-0389
Administration Report No. Page 47 of 130 0086/16 SPECTRA ENERGY TRANSMISSION Bag Service 6180, Mile 53 Alaska Highway Spectra Fort St. John, BC V1J4H7 Energy
April 7, 2016
City of Fort St John 10631 -100th St Fort St John, BC V1J3Z5
Dear Sir/Madam:
RE:. Annual Cathodic Protection Survey
Westcoast Energy Inc., doing business as Spectra Energy Transmission ("SET"), transports natural gas throughout a network of pipelines. A pipeline in our system crosses your property. To ensure the integrity of these pipelines, SET uses Cathodic Protection which is an effective method of preventing corrosion on pipelines and is widely used in the industry, in addition to having an extensive pipeline maintenance program.
SET will be conducting its annual Cathodic Protection survey, which will commence in May 1, 2016 and continue through to October 31, 2016. The survey involves attaching a hand held meter to an existing test lead post above or near the pipeline to obtain a DC voltage reading. These test lead posts exist approximately every mile along the pipeline. Using the data obtained from these meters, SET is able to assess the condition of the cathodic protection and take steps to repair or replace, if necessary.
SET has appointed Altec Inspection Ltd. to carry out the Cathodic Protection survey of the pipelines within the SET system.
Altec Inspection Ltd. must physically locate the test lead posts and may require access to your property, mainly by foot or in rare cases, ATV. Your property will be accessed in one of the following ways: • Through the existing pipeline right of way, • From an adjacent roadway, or • At the edge of a field or in bush areas.
Where access is limited, a helicopter may be used. All care and consideration will be taken not to affect livestock or property. SET and Altec Inspection Ltd. personnel will minimize all impacts to the properties affected.
If you have any questions or concerns about this survey, please do not hesitate to contact me at (250) 262-3475 or [email protected].
If your name or address is incorrect in any way or if you would like to update your phone number(s) in our database, please contact me at the above address at your earliest convenience.
Regards,
/'<, • • -,
May Fong Land Resource Agent
www.spectraenergy.com
Administration Report No. Page 48 of 130 0086/16 Administration Report No. Page 49 of 130 0086/16
Meeting 2016 April 04 COUNCIL REPORT
FINANCIAL MANAGEMENT COMMITTEE
HIS WORSHIP, THE MAYOR AND COUNCILLORS
SUBJECT: BC HOME OWNER GRANT PROGRAM
RECOMMENDATION:
1. THAT Council request the UBCM to petition the Minister of Finance to undertake a Provincial review of the Home Owner Grant Program to determine if a more equitable distribution of the Grant across all regions of the Province can be achieved.
REPORT
The Financial Management Committee, at its meeting held on 2016 March 24, received and adopted the attached report providing information on the BC Home Owner Grant Program.
Respectfully submitted,
Councillor D. Johnston Chair
Councillor C. Jordan Vice Chair
Councillor P. McDonell Member
Copied to: Acting City Manager Director Finance
Administration Report No. Page 50 of 130 0086/16
Meeting 2016 March 24 COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2016 March 24 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR FINANCE FILE: 7400-03
SUBJECT: BC HOME OWNER GRANT PROGRAM
PURPOSE: To provide information on the BC Home Owner Grant Program.
RECOMMENDATION:
1. THAT Financial Management Committee recommend Council request the UBCM to petition the Minister of Finance to undertake a Provincial review of the Home Owner Grant Program to determine if a more equitable distribution of the Grant across all regions of the Province can be achieved.
REPORT
This report is prepared in reference to correspondence received 2016 February 10 from the Minister of Community, Sport and Cultural Development, Peter Fassbender, regarding property tax assessment changes and the Provincial increase in the assessment threshold for qualified property owners to claim a full Home Owner Grant. Information is provided on the Province of BC Home Owner Grant Program and the City of Burnaby’s experience, whereby there has been a decrease in the number of homeowners who are eligible to claim a 2016 Home Owner Grant in comparison to prior years.
1.0 PROVINCIAL HOME OWNER GRANT PROGRAM
1.1 Home Owner Grant
The Provincial Home Owner Grant reduces the amount of property tax homeowners pay for their principal residence. The Home Owner Grant may be greater if a property owner qualifies for the Home Owner Grant as a senior, veteran or person with a disability. Homeowners must pay at least $350 in property taxes before claiming the Home Owner Grant to help fund services such as road maintenance and police protection.
1.2 The Home Owner Grant Amount is Based on Where You Live
Under the Home Owner Grant Program where you live in the Province determines the amount of grant qualified property owners will receive.
Administration Report No. Page 51 of 130 0086/16 FINANCIAL MANAGEMENT COMMITTEE Subject: BC Home Owner Grant Program 2016 March 24...... Page 2
Property owners living within the regional districts of the Greater Vancouver Regional District, the Capital Regional District and the Fraser Valley Regional District are entitled to claim a Basic Grant of $570, and $845 for seniors aged 65 or older. These Grant amounts have not changed since 2006 and are less than those provided in Northern and Rural areas of the Province.
The Province defines a Northern and Rural area as a property that is not located in the Greater Vancouver Regional District, the Capital Regional District or the Fraser Valley Regional District. Eligible property owners within Northern and Rural areas are entitled to claim a Basic Grant of $770. Eligible seniors aged 65 or older are entitled to claim a grant of $1,045 (both grants were increased by $200 in 2011).
If a homeowner meets all requirements of the Home Owner Grant Program but their property’s assessment value or partitioned value is over the threshold for their region, they may qualify for a Home Owner Grant at a reduced amount.
1.3 The Home Owner Grant Threshold
On 2012 January 03, the Provincial Minister of Finance, Kevin Falcon clarified that,
“The Home Owner Grant is one way our Government can help support families in the face of challenging economic times. Homeowners who have seen their property values rise will continue to be protected as we increase the threshold.”
“We continue to see challenging economic times around the world. By maintaining the Homeowner Grant, we continue to help families with the costs of owning their homes.”
The Home Owner Grant Threshold has two key components:
The Assessment Value of the Threshold ($1.2 million for 2016) - the level below which all property homeowners within the Province with a lower assessment than $1.2 M may be eligible to claim a full Home Owner Grant
% of Homeowners Who May Qualify for a Full Grant (91% for 2016) - the percentage of homeowners in the Province whose property assessment fall below the threshold
1.3.1 Assessment Value of the Threshold
In 2016, the Province of BC announced a $100,000 (9.1%) increase in the assessment value of the threshold for all eligible property owners bringing the 2016 threshold to $1.2 million. While the increase to the threshold is welcomed, this is the first increase in the threshold since it was reduced in 2014 from a high in 2013 of $1.29 million (see Table 1).
The increase in the Provincial Home Owner Grant threshold of 9.1% is also less than the average increase in property values in the Greater Vancouver Regional District which ranged from 15% to 25% for a single family home as reported by BC Assessment.
Administration Report No. Page 52 of 130 0086/16 FINANCIAL MANAGEMENT COMMITTEE Subject: BC Home Owner Grant Program 2016 March 24...... Page 3
In all regions, Home Owner Grants may be greater if a property owner qualifies for the Grant as a senior, veteran or person with a disability. Both the Basic Grant and other grants are reduced by $5 for each $1,000 of assessed value over $1.2 million. The resulting calculation determines the upper threshold limit for a partial claim.
In comparison to Northern and Rural areas, both the Basic, Seniors and Added Grants are $200 less in the Greater Vancouver Regional District, the Capital Regional District and the Fraser Valley Regional District. The upper thresholds differ by $40,000 more in the Northern and Rural areas.
For example, homeowners eligible for the Basic Grant whose properties are valued above the $1,200,000 threshold would see their Home Owner Grant reduced by $5 per $1,000 of assessed value; with a total reduction in the Grant to zero at $1,314,000 (e.g. $570 ÷ 5 × $1,000 = $114,000 + $1,200,000); and $1,354,000 in the Northern and Rural areas (see threshold assessment values in Table 1).
1.3.2 % of Homeowners Who May Qualify for a Full Grant
In 2016, the Minister of Finance set the threshold such that 91% of qualified property owners in BC will be eligible to claim the full Home Owner Grant. Since 2014 the percentage of homeowners eligible to claim the full Home Owner Grant has declined from 95.5% to 91%.
Table 1: 2012 – 2016 Provincial Home Owner Grant Thresholds
Greater Vancouver Regional District, Capital Regional District, and Fraser Valley Regional District ASSESSMENT VALUES 2012 ($) 2013 ($) 2014 ($) 2015 ($) 2016 ($) Threshold Level 1,285,000 1,295,000 1,100,000 1,100,000 1,200,000 Upper threshold BASIC $570 1,399,000 1,409,000 1,214,000 1,214,000 1,314,000 Upper threshold Seniors $845 1,454,000 1,464,000 1,269,000 1,269,000 1,369,000 Northern and Rural Areas ASSESSMENT VALUES 2012 ($) 2013 ($) 2014 ($) 2015 ($) 2016 ($) Threshold Level 1,285,000 1,295,000 1,100,000 1,100,000 1,200,000 Upper threshold BASIC $770 1,439,000 1,449,000 1,254,000 1,254,000 1,354,000 Upper threshold Seniors $1,045 1,494,000 1,504,000 1,309,000 1,309,000 1,409,000 % OF ELIGIBLE PROPERTIES IN BC 95.5% 95.5% 93.8% 93.0% 91.0% BELOW THE THRESHOLD LEVEL
Administration Report No. Page 53 of 130 0086/16 FINANCIAL MANAGEMENT COMMITTEE Subject: BC Home Owner Grant Program 2016 March 24...... Page 4
2.0 IMPACT OF PROPERTY ASSESSMENTS AND HOME OWNER GRANT THRESHOLDS ON BURNABY HOMEOWNERS
The number of Burnaby homeowners eligible for the Home Owner Grant has steadily declined in recent years from a high of 92.5% in 2012 to a projected 78.49% in 2016, well below the Provincial target of 91% of homeowners. This decline is attributable to the significant increase in residential property values in the Greater Vancouver Regional District as compared to other areas.
The current practise of establishing one assessment threshold value for such disparate catchment areas inadequately adjusts for regional disparities in real estate values across the Province.
Table 2 shows the number of properties in Burnaby in 2016 eligible to qualify for the full Grant. In 2012, 92.5% (3% less than the Provincial average) of homeowners were below the established threshold value. In 2016 the percentage has decreased to 78.5% (12.5% less than the Provincial target).
The number of properties below the threshold has declined from 59,803 to 54,776 during the same period of time.
Table 2: Burnaby Eligible Properties below the Provincial Threshold (excludes vacant land)
Burnaby Eligible Residential Properties 2012 2013 2014 2015 2016 Number of Residential Properties 64,656 66,012 66,826 67,801 69,786 Number of Properties below Threshold 59,803 60,700 58,535 59,166 54,776 % of Properties Eligible for Grants 92.5% 92.0% 87.6% 87.3% 78.5% Provincial % of Eligible Properties 95.5% 95.5% 93.8% 93.0% 91.0%
3.0 RECOMMENDATION
The BC Home Owner Grant threshold increases have not kept pace with residential property assessment increases being experienced across the Lower Mainland. The number of Burnaby properties that qualify for the Basic Home Owner Grant of $570 has decreased from 92.5% in 2012 to 78.5% in 2016, while the Provincial target for these years was 95.5% and 91% respectively.
It is understood that the Home Owner Grant is part of a larger School Tax funding formula, and it is appreciated that it is challenging to create a system that is equitable when the process is based on disparate assessment values that vary significantly across the Province and can change substantially from year to year.
If the Province’s intention is for 91% of property owners to qualify for the Home Owner Grant in 2016, in areas with significant increases in annual assessments, this level of participation will not be achieved with the current process.
Administration Report No. Page 54 of 130 0086/16 FINANCIAL MANAGEMENT COMMITTEE Subject: BC Home Owner Grant Program 2016 March 24...... Page 5
Minister Fassbender in his correspondence of 2016 February 10 indicated that the Province can make appropriate adjustments to the threshold to ensure that homeowners can appropriately benefit from the full Home Owner Grant Program, while recognizing that a suitable threshold on assessed value is necessary to preserve fairness. It is therefore recommended that the Province be requested to undertake a full review to determine if the Home Owner Grant Program can be made more equitable for those living in areas where assessment values are increasing dramatically, while respecting areas of stable increases in property values.
Staff recommend that the Financial Management Committee recommend Council request the UBCM to petition the Minister of Finance to undertake a Provincial review of the Home Owner Grant Program to determine if a more equitable distribution of the Grant across all regions of the Province can be achieved.
Denise Jorgenson DIRECTOR FINANCE
DJ/ew
Copied to: City Manager
Administration Report No. Page 55 of 130 0086/16 City of Fort St. John ^^ 10631 100 Street | Fort St. John, BC | V1J3Z5 FORT ST JOHN (250)7878150 City Hall (250)7878181 Facsimile The Energetic City
April 12, 2016
Trans Canada Trail 321, rue de la Commune Quest Suite 300 Montreal, QC H2Y2E1
DearSir/Madam:
Re: National Champion of the TransCanada Trail
On behalf of the City of Fort St. John, I am writing today to accept your invitation to be a National Champion of the Trans Canada Trail.
The City of Fort St. John is committed to building a sustainable community by enhancing the existing quality of life for citizens in our community and region by promotion of healthy lifestyles, our environment and preservation of our history and natural heritage through initiatives like the Trans Canada Trail.
Thank you for the opportunity to support this iconic Canadian project and we look forward to receiving updates on the progress of the trail world-wide.
Sincerely,
br Lori Ackerman
Cc: file
www. forts tjohn.ca
Administration Report No. Page 56 of 130 0086/16 Northern Health’s Population Health programs and teams are partnering with communities and organizations to support northern people to be healthier and well and to prevent chronic disease and injuries Healthier Northern Communities ebrief April 14th, 2016
Carrot Rewards - Canada’s First Wellness Rewards Program Launches in B.C. British Columbia residents who are making an effort to lead healthier lifestyles can now be rewarded with loyalty points such as Aeroplan, PetroPoints, Scene and MoreRewards, thanks to an innovative new mobile app called Carrot Rewards. It provides users with incentives to increase physical activity, eat better and quit smoking, with the goal of encouraging healthy lifestyle habits that help reduce the risks of developing a chronic disease. Learn more
Healthier Communities Resources
Consider an Exercise Tip Jar Do you reward yourself for being active? Consider ways to tip yourself for making daily active choices.
Ten Ways to Rock Your Walk A brisk walk is a great way to get your heart pumping and enjoy some fresh air...but sometimes it can be a little boring. Here are some ways to rock your walk.
What's Your Favourite Flavour? To support and promote mental wellbeing in schools, some people focus on school connectedness, social-emotional learning, resilience or mental fitness. While each of these approaches has its own flavour, they are all part of the larger family of positive mental health-supportive practices. They overlap and work side-by-side, each strengthening the impact of the others. Click here to read more.
The Puppet Program at Kitwanga Elementary Kitwanga Elementary School has been focusing on building resiliency in students through the creative use of art. The Puppet Project supports students to not only develop puppeteering skills, but also build resiliency, determination and cooperation. Click here to read more about this story and watch their Puppet Show videos!
Me Too Conversations - Stories of Courage, Strength, & Community in the Face of Mental Illness Me Too Conversations are designed to help shatter the stigma surrounding mental illness by sharing compelling personal stories and innovative research. Me Too Conversations are designed to unite us and demonstrate that there is a greater community of people who care. Me Too Conversations
Aboriginal Health Newsletter - Northern Health Updates The Aboriginal Health Newsletter shares information about the Canadian Human Rights Tribunal landmark ruling for First Nations Children, the impacts on Indigenous issues and programs, a video from North Coast First Nations, the new Aboriginal Patient Liaison, the sacred spaces and gathering places in Northern Health, the many Indigenous languages of northern BC and a list of upcoming events and new resources. Take a moment to read this newsletter and visit our website for more information.
Administration Report No. Page 57 of 130 0086/16
Study: Youth Activities as a Protective Factor against Suicidal Ideation Research in Canada provides evidence that engaging adolescents in personally meaningful activities may protect them from suicide ideation even if they have other risk factors such as depression, low self- esteem, and a lack of social support. Interventions that engage youth in such activities could protect them while avoiding stigmas associated with programs that focus on suicide or mental health. Read the study
Prevention Toybox: A Tool for Community Level Prevention The Indiana Coalition against Domestic Violence released their new prevention resource - the Prevention Toybox! It includes a collection of games intended to help practitioners move conversations with allies and community partners from a focus on individual-level prevention strategies to the outer levels of the social ecological model. Check out the video to learn how the Prevention Toybox can be useful in your community. Access the Prevention Toybox
Let’s get Social! Using Social Media to Build and Maintain Active Living Communities Social media is a unique form of communication, as it has the potential to reach a large audience while allowing two-way communication and fostering brand personality, awareness and recognition. This article will provide an overview of factors to consider when using social media to promote active living and build communities in the field. Alberta Centre for Active Living
Should Traffic Crash Interventions Be Selected Nationally or State by State? (USA) In the United States, each state is responsible for implementing policies to reduce vehicle crashes. Supporting these policies is expensive. Thus, state policymakers must prioritize interventions that will provide the greatest reduction in injuries and deaths. Would it be more cost-effective for the country to implement the most effective national intervention across all states that lack it, or to have each state implement its most cost-effective intervention? For the full report and decision-maker tools, visit: http://www.rand.org/pubs/research_briefs/RB9860.html
New Report: Concussions Among Children & Youth Evidence suggests that children and youth are at greater risk of concussions and more serious head injuries than the general population, they take longer than adults to recover following a concussion, and that concussions can permanently change the way a child or youth talks, walks, learns, works and interacts with others. BCIRPU has published five new reports for each Health Authority to provide details on the burden of concussion hospitalizations among children and youth. To access the reports go to: http://www.injuryresearch.bc.ca/reports/9702/
Do Electronic Interventions for Alcohol Misuse Work? In 2015, a large systematic review was conducted to determine the effectiveness of electronic interventions. Overall, this systematic review concluded that low-intensity e-interventions produce small reductions in alcohol consumption at six months, with little evidence showing any longer-term effects. For more information, click here.
Sport, Youth and Substance Use: Canadian Surveys The Canadian Centre on Substance Abuse is pleased to share with you Substance Use, Sport and Youth: Canadian Surveys, our latest sport and youth substance abuse prevention resource. Canadians often view sport involvement as providing valuable opportunities to foster positive youth development.
Administration Report No. Page 58 of 130 0086/16 However, research suggests that sport participation has both positive and negative outcomes in terms of substance use. Join the Canadian Sport and Youth Substance Abuse Prevention Network by sending an email to: [email protected] requesting to be added to the distribution list. Visit: ccsa.ca for more information.
Early Years Centres Opening this spring and summer are eight more Early Years Centres in the Interior. Congratulations to the communities of Canim Lake Band, Chase, Clearwater and region, Grand Forks, Kelowna, Merritt and region, Okanagan Shaka and Westbank First Nation. The centres provide services and supports for parents with children ages 0-6. 21 new Early Years Centres on the way | BC Gov News
Water Sustainability Act & New Regulations The long awaited Water Sustainability Act & New Regulations were officially released on February 29, 2016 marking a historic time for BC water governance. Water Sustainability Act - Province of British Columbia
UBC Research Helps Small Municipalities Manage Aging Water Systems UBC researchers have developed a tool that is designed to help small to medium-sized cities and towns address the challenges posed by aging drinking water infrastructure in Canada. Check it out
Health Impact Assessment of transportation and Land Use Planning Activities Guidebook Health Impact Assessment (HIA) is a process that provides a more structured approach for planners and policy-makers to objectively evaluate the potential health-related outcomes of an activity (i.e., projects, plans, or policies) before it is built or implemented. An HIA helps bring public health issues, both adverse and beneficial, to the attention of decision makers at the planning stage so that solutions can be generated to address public health issues. HIA-Guidebook
Vision Zero: No loss of life is acceptable On September 22, 2015 City Council approved the Road Safety Strategy 2016-2020 making Edmonton the first Canadian city to officially adopt Vision Zero, the long-term goal of zero fatalities and zero major injuries on their roads. This approach has proven highly successful. It is based on the simple fact that we are human and make mistakes. The road system needs to keep us moving and also be designed to protect us at every turn. Vision Zero: City of Edmonton
Canada Wide Access to Crisis Lines Survey The Richmond Family Violence Prevention Network, a coalition of agencies that have an interest and/or mandate to prevent relational violence, and the Public Interest Advocacy Centre are gathering information about calls to crisis, suicide prevention and personal support lines for research and to advocate for access to these services across Canada. This survey is open to responses from across Canada. Please take five minutes to complete the survey and send to your networks throughout Canada. Access to Crisis Lines
Webinars & Learning Opportunities
Hope, Help and Healing: Vancouver Island Gathering April 20‒21, 2016 in Parksville, BC
Administration Report No. Page 59 of 130 0086/16 First Nations Health Authority, Vancouver Island region, in partnership with Cowichan Tribes, is excited to be hosting the regional roll out of the Hope, Help and Healing Toolkit. As this is a priority area for all Vancouver Island Nations we want to ensure maximum participation and have moved our dates to accommodate this. Find out more and register here.
Playground Safety: Having Fun and Staying Safe Webinar April 27, 2016 1 - 2pm MDT Despite the improvements in playground equipment and messaging, 235,000 children per year are seen in U.S. hospital emergency rooms with injuries associated with playground equipment. Most injuries occur when a child falls from the equipment onto the ground. This webinar, scheduled to highlight Playground Safety Week, will begin with an overview of a 20-year project promoting playground safety from the National Program for Playground Safety (NPPS). Register
Intergenerational Solutions to Elder Abuse: Kids and Seniors Work it Out April 28, 2016 | 10:00 am - 11:00 am (PDT) For decades, governments, non-profits, community health and education advocates have worked from two different camps to alleviate bullying of youth and abuse of older adults. This webinar will assist you in understanding reasons for, and ways to bring those two generational camps together, simply and cost effectively, for maximum impact on their shared area of concern. Register
Training Course on Health Research Impact Assessment (HRIA) June 12-16, 2016 in Banff, Alberta Offered by Alberta Innovates - Health Solutions, this workshop focuses on building local capacity and expertise in health research impact assessment (HRIA) and providing a common language, approach and tools for the planning and implementation of HRIA. Find out more and Register here
Online Learning for Substance Use Prevention Standards Resources The Canadian Centre on Substance Abuse has just released a free online learning module that will help prevention teams and professionals better understand the Portfolio of Canadian Standards for Youth Substance Abuse Prevention — a resource that provides teams with guidance, based on the best available evidence, on how best to plan, select, implement and evaluate their youth substance use prevention efforts. If you are interested in preventing substance use among youth, this is a great resource for you, and the best part is — it’s free!
Strategies for Successful Ageing – Free Online Course Strategies for Successful Ageing is a free five-week, two-hour per week course offered by Trinity Dublin College, University of Dublin. The course is relevant for adults who wish to acquire strategies for successful ageing. Participants will hear about world-leading research in successful ageing. No previous experience or qualifications are required. Topics include perceptions and attitudes regarding ageing, defining what quality of life means to you, tips for increasing fitness, improving nutrition and brain health, staying connected, and creative ageing. Visit the website for more information. One of the features of the course is a collection of short films that explore the questions "Can your memory go completely?", "Why is attention important?" and "What can you do to keep your brain healthy?" The films can be accessed here, along with a brief survey on each. The surveys are being used for the purposes of research and to inform practice, policy and development of further materials.
Administration Report No. Page 60 of 130 0086/16 Conferences & Gatherings
Rural Health Services Research Conference April 25-26, 2016 at Thompson Rivers University in Kamloops The conference title is “Developing Intercultural Connections and Practical Solutions for Improving Health: Health science and community partnering.” This year’s theme focuses on developing intercultural connections and partnering in practical solutions for improving health. Register today
2016 Physical Activity Forum May 17 (Calgary) & May 18 (Edmonton) You don't want to miss Dr. Guy Faulkner at this year's forum! There is consistent evidence that physical activity prevents the onset of depression and that physical activity reduces depression. This reduction is comparable to studies which examined the effects of medication or psychosocial therapy. An overview of this evidence will be presented. Sign up today!
Children & Nature Network 2016 International Conference and Cities & Nature Summit May 24 – 27, 2016 in Saint Paul, MN Saint Paul RiverCentre Innovation, collaboration & commitment are the key ingredients for meaningful grassroots change. Join leaders from around the world to learn, connect & build the future of the children and nature movement.
Association for Nonprofit and Social Economy Research (ANSER) Conference 2016 June 1-3, 2016 in Calgary, AB ANSER is a Canadian association working to foster a collaborative community of scholars and researchers, as well as to develop a Canadian body of knowledge that encompasses economic development. Learn more about the Conference
BCFSN Annual Gathering – SAVE THE DATE! July 15-17, 2016 in Sylix Territory, at the En’owkin Centre in Penticton, BC More details will follow soon. Are you interested in volunteering? Please get in touch with [email protected]
Funding Opportunities
Hosting Wellness Activities on National Aboriginal Day: June 21, 2016 Proposal deadline is April 29, 2016 The First Nations Health Authority (FNHA) has a vision of wellness that honours First Nations traditions and culture. FNHA wants the June 21 Day of Wellness to become an annual movement for First Nations peoples in BC. This year we are requesting all successful applicants host their wellness activities on National Aboriginal Day, June 21st 2016 to promote First Nations as a whole celebrating wellness in a unified effort. 2016 Day of Wellness Event Grants
Social Sciences and Humanities Research Council: Connection Grants Next Deadline: May 1, 2016 (ongoing intake throughout the year with four funding cycles)
Administration Report No. Page 61 of 130 0086/16 Connection Grants support events and outreach activities geared toward short-term, targeted knowledge-mobilization initiatives. These events represent opportunities to exchange knowledge and to engage in research issues of value to those participating. Learn More: Connection Grants
School District Readiness Grants Available Grant applications are due by May 6, 2016 Healthy Schools BC is excited to share that School District Readiness Grants are now available! The goal of the Healthy Schools BC School District Readiness Grant is to support school districts to identify and address priorities for healthy schools through strengthening and shaping partnerships with health sector partners. Click here to learn more.
School District Readiness Grants Grant applications are due May 6, 2016 All of the grant information can be found on the Healthy Schools BC website. We would like to invite Health Authority contacts to support the review process of grants in their region. More details about this will be shared at the Health Authority Project Team meeting on Thursday April 7, 2016. We are more than happy to work with you to support applications in your region. Any questions about these grants can be directed to [email protected].
Community to Community Forum Applications are due by May 13, 2016 You may be interested to know that a new round of Regional Community to Community Forum funding is now open for applications. A Community to Community (C2C) Forum brings together First Nation and local government elected officials, and other community leaders and members, to discuss common goals and pursue opportunities for joint action. Applicants are eligible for up to $5,000 in matching funds and approved forum events must take place before March 31, 2017. The Program & Application Guide and Application Form are now available on the UBCM website: UBCM | Community to Community Forum
Know Someone Who is Expecting? Doula Grants Still Available! Funding is still available to support families to pay for prenatal, birth and post-partum doula services in BC! The FNHA and BC Association of Friendship Centres doula grant initiative has supported over a hundred mothers since its launch in September of 2015. This funding is available for mothers and families, regardless of their location in the province. Doula Initiative Contact Information
For more opportunities check out: Community Grants: Information for northern communities and partners
Recent Articles from the Northern Health Blog
Foodie Friday: Quinoa, have you tried it? Just stop and play Risky play and the freedom to roam Oral Health Month: Healthy smiles for your family Foodie Friday: Nature provides Healthier You: Spring 2016
Administration Report No. Page 62 of 130 0086/16
______Are there other opportunities for people to connect within your community in the Northern Health region? Do you have information, articles or resources that you think might be of interest to northern communities? Send your information by email to [email protected]
These e-briefs are an information service bringing news of relevant health promotion, resources and research to Northern communities from the Population and Public Health Programs at Northern Health. The news items are for information only and do not reflect any official viewpoint of Northern Health.
For more information on the Northern Health’s Population Health Programs visit the Northern Health website at https://northernhealth.ca/YourHealth/HealthyLivingCommunities.aspx
To subscribe, send a blank email to [email protected] with “subscribe” in the subject line. To unsubscribe, send a blank email to [email protected] with “unsubscribe” in the subject line.
If you have any questions about our list and your privacy, please feel free to phone us at: 250.649.6568
Northern Health’s Population Health Team Centre for Healthy Living 1788 Diefenbaker Drive Prince George, British Columbia
Administration Report No. Page 63 of 130 0086/16 If you are having problems viewing this e-newsletter, go to the Online version.
Volume 7/ Issue 4/ April 2016
Welcome to the e - Newsletter
Inside this issue
BC Seniors’ Guide – Updated 11th Edition and New eBook Format Modernizing Community Care and Assisted Living Income Supports for Seniors Office of the Seniors Advocate Report – Monitoring Seniors’ Services What do you need to age well? The Cedric Literary Awards for Writers 50+ Resources to Raise Awareness of Elder Abuse Active People, Active Places Recipe: Fruit Lax
Message from Parliamentary Secretary Dr. Darryl Plecas
Spring is here and with it comes milder weather, flowers in bloom and hints that summer is just around the corner. We have been busy during the current legislative session working on issues that matter to seniors, including the introduction of amendments to legislation that will benefit British Columbians in assisted living residences. Read more.
Administration Report No. Page 64 of 130 0086/16 The Cedric Literary Awards for Writers 50+
Building on the success of last year’s inaugural Cedric Literary Awards, B.C. writers “of a certain age” are once again being encouraged to submit their unpublished works of fiction, creative non‐fiction, and poetry to this year’s competition. Read more.
Resources to Raise
Awareness of Elder Abuse BC Seniors’ Guide – Updated 11th Edition and New eBook On March 6, 2013, the Government of B.C. released its elder abuse prevention strategy, Format Together to Reduce Elder Abuse—B.C.’s Strategy. Read more.
The Ministry of Health has recently completed updates to the popular BC Seniors’ Guide. Among other enhancements, the revised edition will help seniors with lower incomes identify programs, services, grants, and subsidies that may be available to them. Read more.
Modernizing Community Care and Assisted Living
On March 7, 2016, Health Minister Terry Lake introduced amendments to the Community Care and Assisted Living Act to provide more Active People, Active Places flexibility and greater protection for people in assisted living residences. Read more. In November 2015, the Government of B.C. launched a provincial physical activity strategy called Active People, Active Places. The strategy includes a focus on older adults, and Income Supports for Seniors discusses the many benefits of physical activity to individuals, families, communities, the environment, business and the economy, In March 2015, the Office of the Seniors
Administration Report No. Page 65 of 130 0086/16 Advocate released its B.C. Seniors Survey: and to the overall health of the population. Bridging the Gaps report which found that Read more.
many seniors surveyed were not aware of programs and services that could benefit them. Read more.
Office of the Seniors Advocate Report – Monitoring Seniors’ Services
On January 27, 2016, the Office of the Seniors Advocate released its inaugural Monitoring Seniors’ Services report, the first
of its planned yearly update reports on key seniors’ services in the province. Read more. Recipe: Fruit Lax
This is a high fibre recipe that’s great for regularity. Use Fruit Lax as a spread on toast or mix it into hot cereal or plain low-fat, unsweetened yogurt. Read more.
What do you need to age well?
Aging Well is a new online resource—on the HealthyFamiliesBC.ca website—to help you think about and plan for a healthy and independent future. Read more.
www.SeniorsBC.ca
Contact Info
Administration Report No. Page 66 of 130 0086/16 Dear friends,
British Columbia's biodiversity, fish, wildlife populations and the habitat upon which they depend are under threat due to lack of funding, government cuts to staff and policies that are ineffective or outright harmful.
The BC Liberal government says they are engaged in discussions, that they have invested more money ($3.75m) in inventory, and that they support conservation. But from conversations I have had with First Nations, hunters, guide outfitters, trappers, the wildlife viewing industry and conservationists, I know that there is a growing urgency and that the province is not addressing these biodiversity and wildlife issues.
Recently, I went to the Spruce City Wildlife Association and other BCWF affiliated clubs and heard from hunters, wildlife people. In our discussions, people have told me of their concerns about the landbase and several themes have emerged. Clearly, there is no quick fix; we need short and long term planning.
I have now proposed a bill in the legislature to address many of these growing problems: the Sustainable Wildlife Management Act, 2016. You can watch me introduce the bill here.
The bill will set objectives for the conservation and enhancement of fish and wildlife and their habitats, give these issues a priority for planning purposes on the B.C. landbase, look at new funding mechanisms, and create a roundtable inclusive of First Nations, hunting and wildlife groups and other groups concerned about the landbase in BC.
The intention of this bill is to get away from the politics of division and give priority to the fish, wildlife and habitat in B.C.
As the MLA from Kootenay West and NDP spokesperson for Interior Economic Development, I look forward to working with you. If you would like more information on this discussion please let me know and I would be happy to be in touch. I look forward to hearing from you and meeting you when I attend a meeting in your area.
The next meeting where I will be discussing solutions will be at the BCWF AGM meeting in Nanaimo on April 23 and 24.
Thank you,
Katrine Conroy
Here is a link to the legislation: https://www.leg.bc.ca/content/data%20- %20ldp/Pages/40th5th/1st_read/m217-1.htm
Administration Report No. Page 67 of 130 0086/16
April 15, 2016
City of Fort St. John Craig Stanley 10631 – 100 Street Fort St. John V1J 3Z5
RE: TSBC 2016 Community Grant - Funding Approval Agreement
Congratulations on being selected as a grant recipient under the Tire Stewardship BC’s (TSBC) 2016 Community Grant Program.
Your application demonstrates the commitment and enthusiastic support that BC communities have for finding creative and exciting uses for recycled scrap tire materials.
TSBC has approved funding for your project in the amount of $30,000.00.
Attached for your review and signature is a Funding Approval Agreement. Please read it carefully before signing, in particular point #2, which outlines the information you must submit when requesting the release of funds. We are requesting that you sign and return a copy back to the TSBC office by no later than May 2, 2016. Once TSBC has endorsed the funding agreement a copy will be returned to you. For your convenience you may return a copy of the signed agreement by mail, fax (1.877.598.9119) or email to [email protected]
If you have any questions, please do not hesitate to contact me at 250.598.9112.
Yours truly, Tire Stewardship BC
Rosemary Sutton Executive Director
Attachment
Administration Report No. Page 68 of 130 0086/16
Tire Stewardship BC (TSBC) 2016 Community Grant FUNDING APPROVAL AGREEMENT
Fort St. John Spray Park
Based upon the proposal submitted by the City of Fort St. John (hereinafter referred to as the Appli- cant), we confirm your project has been approved for funding. TSBC shall not be obliged to pay any additional amount whatsoever and will not be obliged to pay for product or installation of project prior to the Applicant receiving this agreement endorsed by TSBC.
1. Qualifying Recycled Scrap Tire Products/Material: All material used in the project as described by the Applicant must be manufactured by processors and/or manufacturers located in BC and made from scrap tires generated within the province.
2. Grant & Accessing Funds; Subject to the terms and conditions of this Agreement, TSBC agrees to pay to the Applicant a grant in the sum of $30,000.00 to be applied solely and entirely to the project.
Upon completion of the project, you must send in a request for TSBC to release the funds. If the project meets the satisfaction of TSBC and the Applicant, the funds will be forwarded to the Applicant within 30 days. If there are any concerns regarding the finished product, the Applicant will be instructed to contact the manufacturer for corrections and TSBC will with- hold the funds until the project is deemed complete. We ask that at the time of your request that you also provide us with a summary of the project. This will include:
Photos of the completed project and of the grand opening or of the site in use by the communi- ty. Where possible, we would like these pictures in an electronic format. TSBC must comply with applicable privacy legislation. Accordingly, the Applicant’s photographer must adhere to the following procedure: Notify those in the vicinity – verbally and/or through signage at the site – that photos will be taken that may be used in TSBC’s annual reports, brochures, website, advertisements, and other publications. Obtain the written consent of those being photographed, or the consent of the parent or guardian for subjects 19 years of age or under, by collecting signed model release forms – copies attached. (Please note it is not TSBC expectation that the pictures will be taken directly of children and / or adults at the project site). Forward the originals of the completed forms to TSBC.
The Applicant agrees to hold harmless and indemnify TSBC for any expenses, claims, demands, or actions arising from or related to any failure to follow the aforementioned process.
Pictures of the installed signage
Information on the grand opening, such as date, time, press releases, media attendance etc
Copy of a letter inviting the local MLA to the grand opening, or if no specific event is planned, a letter advising the MLA of the project and TSBC’s grant contribution.
Copies of invoices to support the eligible costs associated with the grant funding amount
Letter from the installer confirming the surface meets CSA fall height standards
Any testimonials or feedback that you receive about the project.
Administration Report No. Page 69 of 130 0086/16
3. Quality of Material, Installation & Warranties: The Applicant must be satisfied with the material delivered for the project. Material must be acceptable for your intended use. Any concerns that you may have should be brought to the attention of the vendor. The Applicant is in no way required to accept or take any sub standard material.
TSBC does not provide any warranty or guarantee the supply or performance of the project or any scrap tire material. It is the responsibility of the Applicant to take all steps to ensure that material requirements and performance are known well in advance of project initiation.
The Applicant is responsible for the acquisition of materials that are required to complete the project and that are in excess of the value of the grant amount provided by the TSBC.
The Applicant is responsible for overall project management including hiring qualified trades for construction and installation and the provision of any required construction insurance, worker’s compensation, and all other requirements related to employment of persons or contractors.
The persons responsible for installing the recycled tire material as well as preparing the base must accept full responsibility to ensure that all material is properly installed. The Applicant should obtain a written warranty for the product and its installation.
4. Liabilities & Indemnities: The Applicant acknowledges that TSBC does not have any liability to this project, to the installation of the material, to the quality of the material or to any matters arising from the use of this material.
The Applicant shall indemnify and hold harmless TSBC from any and all expenses, claims, demands, or actions, including environmental claims, relating to or arising out of the negligence of the Applicant or its employees or agents, the use, misuse, storage and transportation of scrap tire material or any products manufactured from scrap tire material.
The Applicant further acknowledges it is responsible, and TSBC shall not be held responsible, for any claims or matters arising out of the project including the utilization of the scrap tire material, and shall be liable for any damages, or otherwise, that may arise out of or relate to such use.
5. Signage: TSBC requires that signage be installed in a visible location that clearly recognizes TSBC as a supporter of the project. TSBC requests that signage specifications be reviewed with TSBC before installation and a picture of the signage be submitted with the request for funds upon project completion. The Applicant also agrees that the project site and the signage will be well maintained for a period of not less than 3 years.
6. CSA Fall Height Standards: When using recycled rubber products in children’s play spaces and equipment, TSBC requires that the products be installed to the standards developed and published by the Canadian Standards Associations. A letter from the installer must be submitted with the applicant’s request for funding upon project completion.
7. Closing: All projects must be completed by September 30, 2017. You are asked to notify TSBC if for some reason the project is cancelled and/or postponed. It is your responsibility to submit a request for the release of funds upon project completion.
Funding offered under this agreement expires if not accepted prior to the end of close of business on May 2, 2016.
Administration Report No. Page 70 of 130 0086/16 The obligation of TSBC to provide any grant funds or other funding for the project expires without notice September 30, 2017.
We agree to the above Terms and Conditions of this funding approval as of ______, 2016.
Applicant: City of Fort St. John
Per: ______Date: ______(Signature)
______(Print Name)
Tire Stewardship BC (TSBC)
Per: Date: April 15, 2016
ROSEMARY SUTTON ______(Print Name)
Administration Report No. Page 71 of 130 0086/16 TSBC Minor Model Release Form
Parent/Legal Guardian’s Permission and Rights Granted:
By signing this release I hereby give the Photographer and Tire Stewardship of British Columbia my permission to use the Images in any Media for the purpose of advertising, promotion, marketing, and packaging for the Tire Stewardship of British Columbia. I agree that the Images may be combined with other images, text, and graphics, and may be cropped, altered, or modified.
I agree that I have no rights to the Images and all rights to the Images belong to the Tire Stewardship of British Columbia, and I will make no further claim for any reason to Tire Stewardship of British Columbia with respect to the Images.
I acknowledge and agree that this release is binding upon my heirs and assigns. I agree that this release is irrevocable, worldwide, and perpetual, and will be governed by the laws of British Columbia, Canada.
Parent warrants and represents that Parent is the legal guardian of the Model and has the full legal capacity to consent to the Shoot and to execute this release OF ALL RIGHTS IN THE MODEL’S IMAGES.
Definitions: “Media” means digital, electronic, print, television, film, and other media now known or to be invented. “Photographer” means a person or entity photographing or recording the image of the Model on the date of the Shoot for the Tire Stewardship of British Columbia. “Images” means all photographs taken of the Model as part of the Shoot. “Shoot” means the photographic session described in this form.
To be completed by the Model’s parent or legal guardian:
Parent/Legal Guardian Printed name: ______Parent/Legal Guardian Signature: ______Date: ______
To be completed by the Photographer:
Photographer’s printed name: ______Photographer’s signature: ______Shoot date: ______Shoot description: ______
Administration Report No. Page 72 of 130 0086/16 TSBC Model Release Form
Model’s Permission and Rights Granted:
By signing this release I hereby give the Photographer and Tire Stewardship of British Columbia my permission to use the Images in any Media for the purpose of advertising, promotion, marketing, and packaging for the Tire Stewardship of British Columbia. I agree that the Images may be combined with other images, text, and graphics, and may be cropped, altered, or modified.
I agree that I have no rights to the Images, and all rights to the Images belong to the Tire Stewardship of British Columbia, and I will make no further claim for any reason to Tire Stewardship of British Columbia with respect to the Images.
I acknowledge and agree that this release is binding upon my heirs and assigns. I agree that this release is irrevocable, worldwide, and perpetual, and will be governed by the laws of British Columbia, Canada.
I represent and warrant that I am at least 19 years of age and have full legal capacity to execute this release.
Definitions: “Model” means me and includes my appearance, likeness, and form. “Media” means digital, electronic, print, television, film, and other media now known or to be invented. “Photographer” means a person or entity photographing or recording the image of the Model on the date of the Shoot for the Tire Stewardship of British Columbia. “Images” means all photographs taken of the Model as part of the Shoot. “Shoot” means the photographic session described in this form.
To be completed by the Model: Model’s Printed name: ______Model’s Signature: ______Date: ______
To be completed by the Photographer: Photographer’s printed name: ______Photographer’s signature: ______Shoot date: ______Shoot description: ______
Administration Report No. Page 73 of 130 0086/16
NEWS RELEASE
For Immediate Release April 18, 2016
Chief Medical Health Officer Report identifies opportunities for the healthy development of children in Northern B.C --- Board announces region wide child/youth health community consultation to begin in May
The importance of the health of children is the focus of a new Child Health Report from Northern Health’s Chief Medical Health Officer. The report highlights supports available for a healthy start for children in northern B.C., and areas that need to be addressed based on evidence-based research.
“We know that children who get a strong healthy start have a better chance of carrying those habits into their adult life,” said Health Minister Terry Lake “This is an excellent report that explains the needs of children within a northern and rural context, and provides tangible recommendations for how to meet these needs.”
The report is based on a year’s worth of research and the analysis of information on child health in northern B.C., with the focus of the report being on children from pregnancy to age 5.
The Chief Medical Health Officer has made six recommendations based on this information:
• Northern Health should develop a program focused on children, youth, and families living in Northern B.C.; • Encourage, promote and highlight collaboration in communities; • Strive to achieve high levels of collaboration across sectors; • Strengthen the partnership between Northern Health and the First Nations Health Authority; • Support communities and families to provide the foundations for early childhood development; and • Commit to ongoing monitoring of child health data and indicators.
“As I developed this report, it was clear that there are areas of health inequities for children in northern B.C., and we need to find ways to address these concerns,” said Dr. Sandra Allison, Northern Health’s Chief Medical Health Officer. “It will be important that northerners are involved in the development of solutions designed to meet the needs of the local communities.”
Administration Report No. Page 74 of 130 0086/16
Page 2
Based on the findings from the child health report, the Northern Health board will launch its seventh community consultation on this topic. The scope of the consultation will be broadened to include children from pregnancy to age 17.
“This is the Northern Health Board’s seventh public consultation, and we’re encouraged by past consultations that this process will be valuable,” said Dr. Charles Jago, Northern Health’s Board Chair. “Past successes include the development of the Northern Cancer Control Strategy, and changes in primary care delivery in community. We look forward to hearing from local communities.”
The consultation process will include online engagement through surveys, public sessions, focus groups, youth groups, and more. The plans for the public consultation are currently being finalized and will be shared in the near future. We expect the consultation process to begin in May.
You are able to find a copy of the full Child Health Report on northernhealth.ca.
Media Contact Northern Health Media Line: 1 (877) 961-7724
Administration Report No. Page 75 of 130 0086/16
NEWS RELEASE
For Immediate Release April 20, 2016
Staff and physician recruitment initiatives highlighted at Northern Health board meeting
The Board heard details about work being undertaken in the northeast to enhance health services and a program being implemented across the Northern Health region to encourage youth to enter health care fields during their regular meeting in Fort St. John on April 18, 2016.
Several staff recruitment initiatives in the northeast were discussed at the board meeting, including a partnership with the Northern Lights College to fill ongoing Residential Care and Community Care Aide vacancies. Northern Health has partnered with the Northern Lights College to offer a Health Care Aide course starting in May at the Fort Nelson and Fort St. John campuses. Offering the program for a second time will assist with reducing the number of Residential Care and Community Care Aide vacancies.
“Working with partners such as the Northern Lights College to train people close to home enables us to fill vacancies while contributing to the local economy by ensuring a skills match between people in the northeast and existing jobs,” said Dr. Charles Jago, Northern Health Board Chair. “I’m encouraged to see the continuation of the Health Care Aide course, as this is a testament to the success of the first course offering.”
The results of the consultations with students about the Grow Our Own program were also shared with the Board. During world café events held in Fort St. John and Prince George, feedback was gathered from past students. As a result of this feedback, the program will be redesigned including adding in an opportunity to interact with the Patient Simulation Centres in these communities. The format of the revamped Grow Our Own program will include:
• An introduction to a diverse group of medical professionals; • A talk by each medical professional about their career paths; • A lesson in applying Cardiopulmonary Resuscitation (CPR) correctly and an opportunity to practise on a full patient simulator ; • The medical professionals running a code (anaphylaxis to cardiac arrest) in the simulator scenario and using CPR to demonstrate to the students the actual use of CPR in a medical situation; • Students completing a questionnaire based on the events of the simulation; and • The session concluding with a Q&A session and a prize awarded for the most accurate questionnaire.
An informative handout called “Health Care Careers – What’s out there for me? – How do I start?” will be mailed directly to the students’ homes following the presentation to assist parents in starting a conversation with their children about moving towards a health care career.
Administration Report No. Page 76 of 130 0086/16
Page 2
The Board was informed about the development of a Safe Patient Handling Peer Champion Training Program that arose from a provincial collaboration and has been successfully implemented in facilities across the Northern Health region. Caregivers can experience musculoskeletal injuries such as strain- or sprain-type injuries, when the physical demands of a job or task exceed the physical capabilities of the worker. This program provides caregivers with an understanding of ergonomic risk factors, early signs and symptoms of injury, and work procedures that control or minimize workplace risks, helping to reduce musculoskeletal injuries. The last five sessions experienced full attendance.
“We place a high priority on developing and maintaining a safe and healthy work environment for our employees,” said Cathy Ulrich, Northern Health President & CEO. “I am pleased to see such high staff participation in this program and to hear that it is having a positive impact on the safety of their work environment.”
In addition, the Board heard that the team in the Prenatal Clinic at the North Peace Division of Family Practice has grown since it was established in January 2014. There are now twelve general practitioners working at the Prenatal Clinic, as well as nurses, dietitians, mental health and addiction workers and a diabetes educator. A care plan has also been developed to guide this interprofessional team in providing consistent patient care.
The next Northern Health Board Meeting will be held in Smithers/Hazelton on June 19 and 20, 2016.
Media Contact Northern Health Media Line 1 (877) 961-7724
Administration Report No. Page 77 of 130 0086/16
REQUEST FOR DECISION
File # 1220-20, 5400-10 Report To: Mayor and Council From: Director of Public Works Presenter: Director of Public Works Subject: Administration Report No. 0080/16 Tender Award - 2016 - 2017 Asphalt Maintenance Meeting: Regular Council Meeting Date: 25 Apr 2016
RECOMMENDATION:
"THAT, the tender for the 2016-2017 Asphalt Maintenance be awarded to the only bidder, Interoute Construction Ltd. DBA DGS Astro Paving for the unit rates in their tender submission dated April 7, 2016, AND FURTHER THAT, the scope of the work match the $2,000,000 budgeted for asphalt maintenance." CITY MANAGER'S COMMENTS:
Support recommendation.
KEY ISSUES(S)/ CONCEPTS DEFINED: This tender is for miscellaneous patching and repair of asphalt at various locations throughout the City, including asphalt removal and replacement, asphalt overlay and intersection restoration as required. The tender is for two years with an option to extend it for a third year. This is the third consecutive year that the budget for asphalt maintenance has been at $2,000,000.00. This capital program as well as the asphalt maintenance program completed by Public Works every year has extended the life span of streets and delayed the larger capital cost of rebuilding a street entirely. Staff will increase the scope of the project to ensure that the $2,000,000.00 in the 2016 Capital Budget is fully utilized.
There was one minor math error in their calculation, their total tender submission prior to taxes should have been $1,299,550.40 rather than $1,299,547.54.
SUMMARY OF TENDERS RECEIVED:
Administration Report No. Page 78 of 130 0080/16 Tender Company Name GST Price Total Interoute Construction Ltd. Dba. $1,299,550.40 $64,977.52 DGS Astro Paving, Fort St. $1,364,527.92 John, B.C.
RELEVANT POLICY: This tender complies with Council Policy No. 22 - City Purchasing and Tendering Policy.
ALTERNATIVE RECOMMENDATION: "THAT, Administration Report No. 0080/16 - Tender Award - 2016 - 2017 Asphalt Maintenance be received for information."
IMPLICATIONS OF RECOMMENDATION
COMPLIANCE WITH STRATEGIC GOALS: A safe, healthy, active and family- friendly community.
A planned and sustainable community where community infrastructure is well-maintained to meet the needs of both current and future generations; the natural environment is preserved, protected and enhanced; and where municipal spending and tax policies are affordable and sustainable over time.
COMPLIANCE WITH STRATEGIC PRIORITIES: This is not one of the strategic priorities for Integrated Services.
GENERAL: This is not one of Council's strategic priorities.
ORGANIZATIONAL: The Public Works Roads Superintendent will administer the Asphalt Maintenance Contract.
FINANCIAL: There is $2 million in the 2016 Capital Budget for Asphalt Maintenance.
FOLLOW UP ACTION: Staff will proceed at Council's direction.
COMMUNITY CONSULTATION: N/A
COMMUNICATION: N/A
OTHER COMMENTS:
Administration Report No. Page 79 of 130 0080/16
Attachments:
RESPECTFULLY SUBMITTED: Don Demers, Director of Public Works 07 Apr 2016
Administration Report No. Page 80 of 130 0080/16
REQUEST FOR DECISION
File # 1220-20, 1240-20 Report To: Mayor and Council From: Director of Public Works Presenter: Director of Public Works Subject: Administration Report No. 0084/16 Tender Award - Wheeled Excavator Meeting: Regular Council Meeting Date: 25 Apr 2016
RECOMMENDATION:
"THAT, Council award the tender for the Wheeled Excavator to the lowest bidder meeting the minimum specifications, Brandt Tractor Ltd, Fort St. John, for their tender submission of $270,949.84." CITY MANAGER'S COMMENTS:
Support recommendation.
KEY ISSUES(S)/ CONCEPTS DEFINED: The City issued a tender for a new wheeled excavator that will replace the 1995 John Deere 595 Wheeled Excavator that was purchased new in 1995 for the Public Works Department. The wheeled excavator is used primarily by the Utilities crew for water and sewer excavations and in the storm drainage ditching program. The excavator will also be used at the gravel pit in Taylor and other projects within the City.
Three local companies submitted tender packages for the wheeled excavator however, Brandt Tractor had the only submission that met all of the minimum specifications of the tender document. The companies were also asked to submit a trade-in allowance for the 1995 John Deere 595 excavator. Brandt Tractor and Woodland Equipment submitted a trade-in value while Rentco Equipment chose not to consider the trade-in option. In addition, Woodland and Rentco's bids are for units that did not meet specifications in critical areas. The total tender prices listed below include the trade in allowances.
SUMMARY OF TENDERS RECEIVED:
Administration Report No. Page 81 of 130 0084/16 Company Tender Price Trade in Total Price Name Including Taxes Allowance Brandt Tractor $286,699.84 $15,750.00 $270,949.84 Fort St. John Woodland Equipment $267,902.88 $28,000.00 $239,902.88 Fort St. John Rentco No Trade In Equipment $239,357.96 $239,357.96 Value Fort St. John
RELEVANT POLICY: This tender complies with Council Policy No. 22 - City Purchasing and Tendering Policy.
ALTERNATIVE RECOMMENDATION: "THAT, Administration Report No. 0084/16 - Tender Award - Wheeled Excavator be received for information."
IMPLICATIONS OF RECOMMENDATION
COMPLIANCE WITH STRATEGIC GOALS: A planned and sustainable community where community infrastructure is well-maintained to meet the needs of both current and future generations; the natural environment is preserved, protected and enhanced; and where municipal spending and tax policies are affordable and sustainable over time.
COMPLIANCE WITH STRATEGIC PRIORITIES: This is not one of the strategic priorities for Integrated Services.
GENERAL: This is not one of the strategic priorities for Council.
ORGANIZATIONAL: Staff in the Public Works Department will operate the wheeled excavator.
FINANCIAL: There is $305,000.00 in the 2016 Capital Equipment Budget for the purchase of the Wheeled Excavator, leaving a surplus of $47,597.65 once the City receives the GST rebate.
FOLLOW UP ACTION:
Administration Report No. Page 82 of 130 0084/16 Staff will proceed at Council's direction.
COMMUNITY CONSULTATION: N/A
COMMUNICATION: Staff will inform the companies of Council`s decision.
OTHER COMMENTS:
Attachments:
RESPECTFULLY SUBMITTED: Don Demers, Director of Public Works 15 Apr 2016
Administration Report No. Page 83 of 130 0084/16
REQUEST FOR DECISION
File # 1220-20, 1240-20 Report To: Mayor and Council From: Director of Public Works Presenter: Director of Public Works Subject: Administration Report No. 0087/16 Tender Award - Motor Grader Meeting: Regular Council Meeting Date: 25 Apr 2016
RECOMMENDATION:
"THAT, Council award the tender for the Motor Grader to the only bidder, Brandt Tractor, Fort St. John, B.C. for their tender submission of $327,880.00, AND FURTHER THAT, the additional funds required be allocated from the Equipment Reserve Fund." CITY MANAGER'S COMMENTS:
Support recommendation.
KEY ISSUES(S)/ CONCEPTS DEFINED: As approved in the 2016 Capital Budget, the City issued a tender for the purchase of a motor grader. Only one bid was received for this tender, as detailed below.
SUMMARY OF TENDERS RECEIVED:
Company Tender Price PST GST Total Name Brandt Tractor $292,750.00 $20,492.50 $14,637.50 $313,242.50 Fort St. John
Administration Report No. Page 84 of 130 0087/16 The City currently owns three John Deere motor graders in the Public Works Department. If the purchase of this grader is approved, this new motor grader will be the same make as the other three units in the equipment fleet. The acquisition of this new grader will allow for efficiencies in ordering and stocking parts. The new grader will also allow the mechanics the opportunity to troubleshoot and repair the same make and model of units, allowing them to be more comfortable and effective in their work. This new motor grader will have a 12 foot snow wing attachment which will be used by the operators on City streets as well as all of the water and wastewater sites. The City has owned John Deere motor graders since 1989 and the durability of the units as well as the dependability for parts and service has been excellent.
RELEVANT POLICY: This tender complies with Council Policy No. 22 - City Purchasing and Tendering Policy.
ALTERNATIVE RECOMMENDATION: "THAT, Administration Report No. 0087/16 - Motor Grader be received for information."
IMPLICATIONS OF RECOMMENDATION
COMPLIANCE WITH STRATEGIC GOALS:
A safe, healthy, active and family-friendly community.
A planned and sustainable community where community infrastructure is well-maintained to meet the needs of both current and future generations; the natural environment is preserved, protected and enhanced; and where municipal spending and tax policies are affordable and sustainable over time.
COMPLIANCE WITH STRATEGIC PRIORITIES: This is not one of the strategic priorities for Integrated Services.
GENERAL: This is not one of Council's strategic priorities.
ORGANIZATIONAL: Staff from the Public Works department will be operating the motor grader.
FINANCIAL: There is $295,000 in the 2016 Equipment Budget for the purchase of the Motor Grader, the additional funds will have to be allocated from the Equipment Reserve Fund.
After the City receives the reimbursement of the GST, the total cost of the motor grader will be $313,242.50 which is $18,242.50 over the budgeted
Administration Report No. Page 85 of 130 0087/16 amount.
The Equipment Reserve Fund has more than sufficient funds to cover the extra cost related to this tender award.
FOLLOW UP ACTION: Staff will proceed at Council's direction.
COMMUNITY CONSULTATION: N/A
COMMUNICATION: N/A
OTHER COMMENTS:
Attachments:
RESPECTFULLY SUBMITTED: Don Demers, Director of Public Works 18 Apr 2016
Administration Report No. Page 86 of 130 0087/16
REQUEST FOR DECISION
File # 0390-20 Report To: Mayor and Council From: Executive Assistant Presenter: Executive Assistant Subject: Administration Report No. 0088/16 Council Invitation to Attend the 55 North Conference, Grande Prairie, AB, June 14 - 16, 2016 Meeting: Regular Council Meeting Date: 25 Apr 2016
RECOMMENDATION:
"THAT, ___ members of Council be authorized to attend the 55 North Conference in Grande Prairie, AB on June 14 - 16, 2016, AND FURTHER THAT, the approximate cost per person of $2,856.48 be allocated from the Council Travel Budget." CITY MANAGER'S COMMENTS:
As directed by Council. The registration fee is significant at $1,600.
KEY ISSUES(S)/ CONCEPTS DEFINED: To authorize interested members of Council to attend the 55 North Conference in Grande Prairie, AB on June 14 - 16, 2016.
RELEVANT POLICY: Council Travel Policy No. 33/11
ALTERNATIVE RECOMMENDATION: "THAT, Administration Report No. 0088/16 - Council Invitation to Attend the 55 North Conference be received for information."
IMPLICATIONS OF RECOMMENDATION
Administration Report No. Page 87 of 130 0088/16 COMPLIANCE WITH STRATEGIC GOALS: A vibrant and diversified economy where local businesses are retained and business opportunities are expanded; citizens' interests are represented and promoted efficiently through political and economic spheres; and the vitality of downtown is maintained and enhanced as a commercial and cultural destination.
A safe, healthy, active and family-friendly community.
A planned and sustainable community where community infrastructure is well-maintained to meet the needs of both current and future generations; the natural environment is preserved, protected and enhanced; and where municipal spending and tax policies are affordable and sustainable over time.
COMPLIANCE WITH STRATEGIC PRIORITIES:
GENERAL:
ORGANIZATIONAL:
FINANCIAL: Estimated Financial Implications: (2.5 day Conference)
Mileage (412 km): $222.48 Accommodations (2 nights): $434.00 Registration / ticket: $1,600.00 Per Diem (3 days): $600.00
TOTAL (per person): $2,856.48
FOLLOW UP ACTION:
COMMUNITY CONSULTATION:
COMMUNICATION:
OTHER COMMENTS:
Attachments: 55 North Conference Schedule 55 North Conference Invite Letter
Administration Report No. Page 88 of 130 0088/16 RESPECTFULLY SUBMITTED: Tracy Konashuk, Executive Assistant 18 Apr 2016
Administration Report No. Page 89 of 130 0088/16 55NORTH CONFERENCE
Save the Date!
Join us June 14-16, 2016 in Grande Prairie Alberta for the?nd annual 55 North Conference: Allies and Innovation.
Building on the successes of the inaugural year, 55 North 2016 will bring together businesses and industries from across Alberta and Northern British Columbia. Through exclusive receptions, intimate dinners, and outdoor adventures, attendees will build and strengthen business relationships from a personal level.
This year's event will dig deep into the theme of Allies and Innovation, encouraging the development of strategic ties between industry leaders, while exploring innovative methods to grow and succeed. By connecting with fellow business leaders and creative game changers, attendees will find and develop smart strategies to gain the competitive edge in today's market.
55 North is focused on creating valuable, long-lasting business relationships in Alberta. As an invitation-only conference, it provides a platform for guests to draw on years of experience and learning to strengthen the region as a whole. We hope you will accept this exclusive invitation to attend.
For more information on the conference, to hold your place, or discuss sponsorship opportunities, please contact Erin Clyde at erinOincitemarketing.ca or 780-784-5518.
Our inspirational keynote speakers will be announced early in the new year. Until then, watch the 55 North 2015 highlights, and get ready for another incredible experience north of the 55th parallel.
Sincerely,
Erin Clyde Incite Marketing eventsOincitemarketinq.ca
Kristiann McCool Incite
Administration Report No. Page 90 of 130 0088/16 0088/16 Administration Report No.
4/18/2016 55 North Conference 2016 - Schedule
Optional •
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7:00 PM - 10:00 PM Evening welcome
10:30 PM - 11:30PM The Office
Following the welcome event, executives are invited back to The Office at the Pomeroy Hotel and Conference Centre to continue the evening and conversation.
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Pacesetters
6:00 AM - 7:00 AM Pacesetters: Flowriding, presented by SureHire • SUREHiRE SX"CRTS \>: OI:C".JPAT|<:);I;AL resT.r.ic-
An optional morning workout designed and led by experts in health and wellness. More than just a day at the pool, flowriding gets your heart pumping and adrenaline flowing. Flowriding, an exhilarating hybrid of the thrill of surfing, snowboarding, and wakeboarding, combined with the skilled tricks of skateboarding, promises to leave you energized and hungry for more. As the world's fastest-growing board sport, flowriding gives you the opportunity to ride the waves and feel the rush of surfing from within the comfort of the Eastlink Centre. Note: appropriate swimwear required (bathing su'rt/trunks/etc.) -^lauiaaM
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7:30 AM - 8:15 AM Breakfast
8:30 AM - 9:15 AM Spotlight: Lessons from the Edge of the Known Market
Work together to form business allies and create a game plan for your success as you gain perspective on current world conditions. Connect over a unified purpose as you hear predictions for the future and develop a thorough understanding of how these factors affect your bottom line. Panelists to be announced soon.
9:15 AM - 10:15 AM Deal Generator Zone
Connect with fellow decision makers, local industry experts, and respected business leaders in this exclusive area designed to foster growth and innovation.
10:15 AM - 11:00 AM Spotlight: Building Strength Through Alliances
From launching an organization to planning for strategic growth, relationships are at the core of every business decision. Our second group of panelists will offer expert insight into the value of partnerships and weigh in on the importance of developing mutually beneficial relationships across industries. Panelists to be announced soon.
12:00 PM - 1:30 PM Lunch and Master Class
Fuel body and mind during lunch, with an insightful keynote presentation by an inspirational icon.
Wednesday Experiences
2:00 PM - 5:00 PM Big Diggers and LiDAR, presented by Brandt Tractor and Vieworx
ViewoD(GeopTotolnc; Experience Brandt Tractor's, "Big Toys in the Sand Box" program. Receive hands on heavy duty machinery experience, and learn what geophoto technologies are currently being used with machine control, courtesy of Vieworx. Next, explore the Evergreen Centre for Resource Excellence & Innovation, and gain insight on innovative resource solutions, technologies and best Page 92of 130 practices from Doug Kulba, a Resource Assurance Specialist of Alberta Environment & Water. Lastly, experience LiDAR airborne technology with a helicopter tour of the Evergreen Centre and demo Vieworx's 360 imagery equipment and tools.
2:00 PM - 6:00 PM Helicopter Experience of Oil and Gas Operations, presented by Seven Generations Energy Ltd.
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SEVEN GENERATIONS E ME S 6 Y L T C
Depart Grande Prairie airport via helicopter for a short 40 minute flight to Seven Generations Energy's ("Seven G") Kakwa river project. Seven G representatives will greet our guests upon landing for a tour of one of the most technologically advanced rigs in North America. Time permitting, the tour will include viewing of completion operations and facilities taking our guests through the life of a well from drilling to production. Once again up in the air guests will have an opportunity to view up close, measures taken to minimize and reduce our environmental footprint thereby limiting our impact to the environment with a view to responsible development of these resources important to all citizens of Alberta. Dress Requirements: comfortable clothing, preferably natural fibers and sturdy walking shoes/boots. Note: this experience is 4 hours in length. Attendees will return at 6pm.
2:00 PM - 5:00 PM Opportunities in Development Helicopter Tour, presented by the City of Grande Prairie GR6NDE prairie u Come and explore the Grande Prairie area from a new point of view! Helicopter tours will feature some of the exciting things happening in the city and surrounding area. Highlights of the city tour will include a flyover of the Grande Prairie Regional Hospital site, the Community Knowledge Campus and an overview of Downtown Grande Prairie including some of the exciting development opportunities. The tour will finish up with an aerial view of the new Philip J. Currie Museum and the Pipestone Creek Bonebed, one of the densest dinosaur fossil bonebeds in the world. Helicopter tours will alternate with a networking session featuring local food and
beverages. Page 93of 130
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Page 94of 130
2:00 PM - 5:00 PM Racing with the Western Chuckwagon Association presented by Hi-Tech Business Systems Ltd.
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Hi/tech. , WSWESVfJWTEHf
c:&' Race with drivers of the Western Chuckwagon Association Pro Tour and understand what riding hell-bentfor election really means. These teams of thoroughbred horses are race ready as they have been preparing for Grande Prairie's Annual Stampede, so slowing down is not an option. Hold onto your hats around this race track!
2:00 PM - 5:00 PM Skeet Shooting, presented by Lloyd Sadd and Fairley Erker
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FAIRLEYERKER INSURANCE BROKERS Founded in 1949, the Wapiti Shooters Club has been established as one of the finest shooting clubs in Alberta, and this skeet shooting experience will prove challenging and exhilarating.
2:00 PM - 5:00 PM Stand Up Paddle boarding, presented by S3 Boardshop and Northern Mat & Bridge
Stand Up Paddleboarding (SUP) is a sport that combines the look of surfing with the experience ofkayaking or canoeing. It provides a fresh perspective, allowing participants to look directly down into the water, giving the feeling of walking on the water's surface. The upright position provides a full-body workout, while the width of the board makes it easy to balance. Join us as we head to Saskatoon Lake and try out stand up paddleboarding. No previous experience is required as we will have an instructor on site. Please bring appropriate clothing, you may get wet! Page 95of 130
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4/18/2016 55 North Conference 2016 - Schedule I BOARD I SHOP
2:00 PM - 5:00 PM Wapiti River Jet Boating, presented by MNP LLP MNP Experience the unique beauty of the Aspen Parklands of the Peace River Country as can only be enjoyed from the Wapiti River. After jet boating down the river for an hour, you will stop on a beach—a local favourite— to unwind in northern fashion: have a few refreshments, fish, and shoot guns.
7:00 PM - 9:00 PM Dine Around
Page 96of 130 Top business leaders in Grande Prairie will open their private homes and unique spaces for an intimate and exclusive dinner and conversation.
10:00 PM - 11:30PM Evening Reception
Following the Dine Around events, executives are invited back to The Office at the Pomeroy Hotel and Conference Centre to continue the evening and conversation.
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Pacesetters
6:30 AM - 7:30 AM Pacesetters, presented by EllisDon ^) EltisDon We build on great relationships
Optional morning workouts designed and led by experts in health and wellness
8:00 AM - 9:00 AM Breakfast
9:15 AM - 10:00 AM Spotlight: Embracing Opportunity in Uncertain Times
Business success isn't about keeping pace with your competition, it's about setting the bar high, and then destroying expectations as you sail above it. Connect with creative game changers who took advantage of uneasy times by making smart decisions and gained a huge competitive advantage. Panelists to be announced soon.
10:00 AM - 10:45 AM Deal Generator Zone
Connect with fellow decision makers, local industry experts, and respected business leaders in this exclusive area designed to foster growth and innovation.
10:45 AM - 11:30 AM Spotlight: Innovate or Die!
Hear from panelists who saw and ran with opportunities to rethink their business; who embrace change and are committed to continuous improvement.
12:15 PM - 1:40 PM Lunch and Master Class with Leonard Brody Page 97of 130
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Fuel body and mind during lunch, with an insightful keynote presentation by an inspirational icon. Push your ideas about what is possible in the Canadian market further with Leonard Brody, of one of Canada's 2011 Top 40 Under 40: Brody is an innovative entrepreneur responsible for raising millions of dollars for startup companies with great success. His two bestselling books demonstrate the strength and promise inherent in business environment in Canada.
Thursday Experiences
2:00 PM - 5:00 PM Big Diggers and LiDAR, presented by Brandt Tractor and Viewonc Vjeworx GeopToto'Inc:
Experience Brandt Tractor's, "Big Toys in the Sand Box" program. Receive hands on heavy duty machinery experience, and learn what geophoto technologies are currently being used with machine control, courtesy of Vieworx. Next, explore the Evergreen Centre for Resource Excellence & Innovation, and gain insight on innovative resource solutions, technologies and best practices from Doug Kulba, a Resource Assurance Specialist of Alberta Environment & Water. Lastly, experience LiDAR airborne technology with a helicopter tour of the Evergreen Centre and demo Vieworx's 360 imagery equipment and tools.
2:00 PM - 5:00 PM Grande Prairie Fire Rescue Simulation, presented by the City of Grande Prairie GR6NDE prairie u
Ever wonder what it's like to walk through a smoke-filled burning building and rescue someone? If you have an adventurous side, now is your chance to experience a simulated fire rescue at Grande Prairie's Fire Department. You and a partner will pair up with a firefighter, don firefighter's gear, experience searching for and rescuing a 165 Ib dummy in a smoke filled room, and battle your way through the grueling "confidence course". Warning: this experience is physically demanding and challenging. Good luck! Page 98of 130
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2:00 PM - 5:00 PM Molecular Gastronomy Introduction
Join the chefs of the Pomeroy Hotel & Conference Centre for an afternoon of food and beverage creation, experimentation, and of course sampling, all within the hotel's full-service kitchen. Become a part of the inner workings of the kitchen's operations, while discovering tips and tricks behind the physical and chemical transformations of ingredients that occur in cooking. During this experience, we'll explore how great cooking with wine can be - especially when some of it goes into the food!
2:00 PM - 5:00 PM Opportunities in Development Helicopter Tour, presented by the City of Grande Prairie GR6NDE prairie u Come and explore the Grande Prairie area from a new point of view! Helicopter tours will feature some of the exciting things happening in the city and surrounding area. Highlights of the city tour will include a flyover of the Grande Prairie Regional Hospital site, the Community Knowledge Page 99of 130 Campus and an overview of Downtown Grande Prairie including some of the exciting development opportunities. The tour will finish up with an aerial view of the new Philip J. Currie Museum and the Pipestone Creek Bonebed, one of the densest dinosaur fossil bonebeds in the world. Helicopter tours will alternate with a networking session featuring local food and
beverages.
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2:00 PM - 5:00 PM Skeet Shooting, presented by Lloyd Sadd and Fairiey Erker Page 100 of130 •
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LloydSadd FAiRLEY ERKER INSURANCE BROKERS ADV!SORY GROUP Founded in 1949, the Wapiti Shooters Club has been established as one of the finest shooting
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clubs in Alberta, and this skeet shooting experience will prove challenging and exhilarating.
2:00 PM - 5:00 PM Stand Up Paddle boarding, presented by S3 Boardshop and Northern Mat & Bridge
Stand Up Paddleboarding (SUP) is a sport that combines the look of surfing with the experience of kayaking or canoeing. It provides a fresh perspective, allowing participants to look directly down into the water, giving the feeling of walking on the water's surface. The upright position provides a full-body workout, while the width of the board makes it easy to balance. Join us as we head to Saskatoon Lake and try out stand up paddleboarding. No previous experience is required as we will have an instructor on site. Please bring appropriate clothing, you may get wet!
SHOP Page 101 of130
2:00 PM - 5:00 PM Wapiti River Jet Boating, presented by MNP LLP MNP Dcperience the unique beauty of the Aspen Parklands of the Peace River Country as can only be
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enjoyed from the Wapiti River. After jet boating down the river for an hour, you will stop on a beach—a local favourite—to unwind in northern fashion: have a few refreshments, fish,and shoot guns.
6:00 PM - 8:00 PM Closing Dinner
In celebration of the opening night of Grande Prairie's premier sports and entertainment event, Pomeroy Guitars & Wagons, attendees will be treated to a rodeo-inspired 55 North closing
dinner.
8:00 PM - 11:OOPM VIP Pomeroy Guitars & Wagons Event
Attendees are invited to get up close to the chuck wagon and concert action in the exclusive VIP grandstands. This evening will go late into the night with musical guests and headliner performances. Page 102 of130
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REQUEST FOR DECISION
File # 4520-20 Report To: Mayor and Council From: Deputy City Clerk Presenter: Deputy City Clerk Subject: Administration Report No. 0089/16 Ratification of Council Survey Poll - Digital Sign for LNG Rally Meeting: Regular Council Meeting Date: 25 Apr 2016
RECOMMENDATION:
"THAT, the Council Survey Poll conducted on April 19, 2016 by email be ratified:
THAT, Council authorize Eagle Vision Video Productions Ltd. to temporarily place a digital sign at the old Visitor Information Centre to advertise and to televise the LNG Rally scheduled for Wednesday April 20, 2016." CITY MANAGER'S COMMENTS:
Not applicable.
KEY ISSUES(S)/ CONCEPTS DEFINED: On Tuesday, April 19th, organizers of the LNG Rally scheduled for Wednesday April 20, 2016 advised the City that they wished to temporarily install a digital sign at the old Visitor Information Centre to advertise and televise the rally. Authorization from the City was required to allow this sign to be installed and, due to the tight time frame, a Council Survey Poll was conducted. The results were as follows:
NO YES NO RESPONSE Mayor Lori Ackerman X Councillor Trevor Bolin X Councillor Bruce X Christensen
Administration Report No. Page 103 of 130 0089/16 Councillor Dan Davies X Councillor Larry Evans X Councillor Gord Klassen X Councillor Byron Stewart X
RELEVANT POLICY: Council Survey Poll Policy No. 84/10
ALTERNATIVE RECOMMENDATION: N/A
IMPLICATIONS OF RECOMMENDATION
COMPLIANCE WITH STRATEGIC GOALS: N/A
COMPLIANCE WITH STRATEGIC PRIORITIES: N/A
GENERAL: N/A
ORGANIZATIONAL: N/A
FINANCIAL: N/A
FOLLOW UP ACTION: N/A
COMMUNITY CONSULTATION: N/A
COMMUNICATION: N/A
OTHER COMMENTS: N/A
Attachments: N/A
RESPECTFULLY SUBMITTED: Laura Howes, Deputy City Clerk 19 Apr 2016
Administration Report No. Page 104 of 130 0089/16 Progress Schedule April 25, 2016 Works in SCHEDULE OF WORKS IN PROGRESS *Highlighted Items are for Removal
MEETING SUBJECT ASSIGNED TO TO BE DONE ACTION TAKEN
1. 12/02/2013 Resolution No. 46/13 - Affordable Housing Committee – Recommendations to Council Planner Action on these items is in progress. (Regular) “THAT, Council directs staff to complete the tasks outlined in Administrative Report 289/12 and report (Jennifer Decker) the findings back to the Affordable Housing Committee with further recommendations to Council.” 2. 28/10/2013 Administration Report No. 257/13 – Tourism Focused Urban Sign Strategy – Implementation Director of Strategic (Regular) Plan 2013 - Resolution No. 419/13 Services “THAT, Council authorize staff to move forward with the Tourism Focused Urban Sign Strategy Implementation Phase 1 plan as presented.”
3. 27/01/2014 Notice of Motion - Community Foundation - Resolution No. 42/14 Director of Strategic Process is more complex than anticipated. Update to be provided to (Regular) "THAT, the City of Fort St. John initiate the process to bring the Community Foundation funds back to Services Council. the City and establish a process for making this foundation successful for the City of Fort St. John." 4. 28/04/2014 Resolution No. 171/14 - 100th Avenue Upgrading and Highway Closures General Manager of Traffic Signals installed at intersection of 100 Avenue and East Bypass (Regular) “THAT, staff be directed to work with the Ministry of Transportation on the 100th Avenue upgrades Integrated Services Road. Local MOTI office has forwarded 4-laning project to provincial including traffic signals at East Bypass Road, focusing on 4-lane curb and gutter, the cost implications office of MOTI for possible Build Canada grant application. of a partnership with the provincial and federal governments to move this forward and acknowledging . the fact that this is a provincial responsibility.” 5. 28/04/2014 Notice of Motion – Clr. Evans - Accessibility Issues in Building Bylaw - Resolution No. 194/14 Director of Work is in progress. This is tied to Item #1. There is a possibility that (Regular) "THAT, staff be directed to investigate the feasibility of amending the City of Fort St. John Building Development the Province may be amending the Building Code and doing away with Bylaw to include a requirement that a certain percentage of suites in newly constructed and/or newly individual building bylaws in communities. renovated apartment buildings must be accessible to persons with disabilities and to bring the report back to Council, AND THAT, the report be distributed to the Mayor's Disability Advisory Committee once it has been reviewed by Council." 6. 14/07/2014 Administration Report No. 0157/14 - Proposed Zoning Bylaw Amendment - Direction to Define Director of To date, there have not been any applications submitted related to (Regular) and Permit Adult Entertainment Establishments - Resolution No. 299/14 Development adult entertainment. 13/07/2015 "THAT, staff be directed to prepare a Zoning Bylaw amendment to define adult entertainment and to Report brought forward to July 13, 2015 COW meeting. Council (COW) recommend areas of the City where such a use will be permitted, requested that staff provide a draft bylaw and a report on options. AND FURTHER THAT, staff be directed to hold Development Permits, Building Permits and Business
Page 105 of 130 Licenses for adult entertainment in the interim.” Administration Report No. 0013/15 - Proposed Zoning Bylaw Amendment: Adult Entertainment COW Recommendation No. 2 / Resolution No. 251/15 "THAT, staff be directed to provide a draft bylaw that includes the definition of adult entertainment and a report on options moving forward.” 7. 14/10/2014 Recommendations from Oct. 6, 2014 COW Meeting - Permissive Tax Exemption Policy Revisions GM of Community Revisions to the Permissive Tax Exemption Policy were brought to the (Regular) Resolution No. 370 /14 Services – Social August 24, 2015 COW meeting. Council chose to defer revising the 24/08/2015 “THAT, staff update Council Policy No. 21/14 – Permissive Tax Exemptions as follows: Framework portion policy and combine it with the Social Framework Policy that is being (Regular) 3. That the proposed addition regarding vacant land in the Eligibility Criteria Section be discussed during updated policy and and developed. matrix development: Director of “Vacant land which is part of a parent parcel and is over X square metres will not be considered for a permissive tax exemption.” 4. The addition to Eligibility Criteria Section be discussed during the updated policy and matrix development: Legislative and “The non-profit organization’s use of the land/improvements must benefit the City in one or more of the following ways for the Administrative property to be considered for a permissive tax exemption: Services – PTE • Provides programs to and/or facilities used by youth, seniors or other special needs groups, Portion • Provides recreational facilities for public use, • Provides recreation programs to the public, • Provides supportive housing for people with special needs, * • Preserves heritage important to the community character, • Preserves an environmentally and ecologically significant area of the City, • Offers cultural or educational programs to the public, which promotes community spirit, cohesiveness and/or tolerance, • Offers services to the public in formal partnership with the City.” 8. That the Limitation Section regarding percentage allocation for permissive tax exemptions be discussed during updated policy and matrix development and staff be directed to draft a financial analysis and framework for using a costs benefit based approach for Council’s consideration. Recommendation from August 24, 2015 Committee of the Whole Meeting - Administration Report No. 0014/15 - Permissive Tax Exemption Policy Revisions - Resolution No. 305/15 "THAT, Administration Report No. 0014/15 - Permissive Tax Exemption Policy Revisions be included with the Social Policy Framework that is being developed for consideration in 2016.” Regular Agenda – April 25, 2016 Page 1 of 4
Progress Schedule April 25, 2016 Works in SCHEDULE OF WORKS IN PROGRESS *Highlighted Items are for Removal
MEETING SUBJECT ASSIGNED TO TO BE DONE ACTION TAKEN
8. 26/01/2015 Administration Report No. 3/15 – Temporary Worker Accommodation in the City of Fort St. John Director of In progress, research is being conducted by relevant staff. (Regular) Resolution No. 15/15 Development “THAT, Council directs staff to research impacts of work camps specific to Fort St. John and provide recommendations to Council for their consideration AND FURTHER THAT, the research takes into consideration the Affordable Housing Committee’s recommendations.” 9. 26/01/2015 Administration Report No. 13/15 – Dressing Room Lease Amendment – FSJ Senior Flyers Director of (Regular) Resolution No.23/15 Recreation and "THAT, staff develop a rental policy for Council's future consideration with a corresponding Leisure Services administrative procedure to allow these type of leases to be dealt with by staff under policy direction from Council." 10. 10/02/2015 Administration Report No. 0034/15 - Disabled Parking Fine Review Director of Sub-committee to meet and This is part of the Traffic Bylaw which is very old and should be (Regular) Resolution No. 49/15 Protective Services develop strategies. completely revised. “THAT, the fine amount for parking in a disabled parking zone be increased to $250 with a reduction to $200 if the fine is paid within 14 days.” This issue is being dealt with through the Transportation Master Plan. Resolution No. 50/15 It will instruct any prospective changes to the Traffic Bylaw. A sub- “THAT, Council direct staff to prepare a report on the feasibility of amending disabled parking signage committee is being struck to provide input regarding parking issues. to include fine amounts.” 11. 13/04/2015 Administration Report No. 0002/15 - Update on Housing Mix & Built-Out Statistics Director of (Regular) Resolution No. 118/15 Development "THAT, Council direct staff to do further research regarding concerns with the R2 zone and duplexes, collect questions and concerns from Council, and provide recommendations." 12. 13/04/2015 Notice of Motion - On-Street Parking Issues Director of Sub-committee to meet and This issue is being dealt with through the Transportation Master Plan. (Regular) Resolution No. 146/15 Protective Services develop strategies. It will instruct any prospective changes to the Traffic Bylaw. A sub- "THAT, Council direct staff to research best practices in northern communities that encourage off-street committee is being struck to provide input regarding parking issues. parking versus long-term on-street parking where residents simply move their vehicle to 'reset the clock' as well as bylaws that enforce this." 13. 13/07/2015 Correspondence - Jack Hynes - OTR Liquor Stores - Email and Information Regarding Changes Director of Page 106 of 130 (Regular) to Provincial Liquor Regulation - Resolution No. 257/15 Development "THAT, Council request staff to provide additional information on the concerns expressed by the business owner, what is being done for best practices in other municipalities throughout the Province and the regulations with respect to issuing liquor retail sale licences to grocery stores.” 14. 09/11/2015 Administration Report No. 0191/15 - Downtown Action Plan Director of Strategic Urban Systems has been contracted to draft the necessary bylaws. (Regular) Resolution No. 390/15 Services "THAT, the City of Fort St John Downtown Action Plan be received in principle, AND THAT, Council direct staff to review the bylaw recommendations contained therein for regulatory compliance, and AND FURTHER THAT, Council direct staff to prepare amending bylaws." 15. 09/11/2015 Notice of Motion - Request for Update on the Status of Brownfields in the Downtown Area Director of Strategic (Regular) Resolution No. 399/15 Services “THAT, staff be directed to prepare a report to Council on brownfields and barren/vacant lots in the downtown area.”
Regular Agenda – April 25, 2016 Page 2 of 4
Progress Schedule April 25, 2016 Works in SCHEDULE OF WORKS IN PROGRESS *Highlighted Items are for Removal
MEETING SUBJECT ASSIGNED TO TO BE DONE ACTION TAKEN
16. 09/11/2015 Administration Report No. 0203/15 - 2015 Proposed Boundary Extension Director of A meeting was held on December 8, 2015 to introduce the proposed (Regular) Resolution No. 395/15 Legislative and boundary extension to affected property owners. A further meeting 23/11/2015 "THAT, the following resolution passed by Council at the Closed Council meeting on October 26, 2015 Administrative was held January 27, 2016 with the affected property owners that (Regular) be ratified: Services allowed them the opportunity to talk one on one with staff regarding 14/03/2016 RESOLUTION NO. 114/15(c) their specific parcel. The deadline date for formal response forms was (Regular) “THAT, the City of Fort St. John proceed with the proposed boundary extension area that is identified Friday, February 26, 2016. in the map which is attached to and forms part of Administration Report No. 0041/15(c), AND THAT, PID Number 012-002-925 – South ½ of SW ¼ of Section 17, Tp. 84, Range 18, W6M, An administration report was provided at the March 14th Regular Peace River District and PID Number 012-002-933 – NW ¼ of Section 8, Tp. 84, Range 18, W6M, Council meeting agenda indicating the results of the response forms Peace River District be included in the proposed boundary extension, and Council approved the east side area boundary extension proposal AND THAT, the City of Fort St. John staff be authorized to develop, sign and submit the proposal to area. the Provincial Government, AND FURTHER THAT, Council rise with report to the next Regular Council meeting regarding the proposed boundary extension.” Administration Report No. 0214/15 - 2015 Proposed Boundary Extension - Amended Resolution No. 410/15 "THAT, the City of Fort St. John proceed with an updated proposed boundary extension area which is attached to and forms part of Administration Report No. 0214/15, AND FURTHER THAT, City of Fort St. John staff be authorized to develop, sign and submit the proposal to the Provincial Government." Administration Report No. 0049/16 - 2016 Boundary Extension Resolution No. 90/16 "THAT, the east side area boundary extension proposal area as depicted on 2016 Boundary Extension Option 2, inclusive of properties identified in Option 1 be approved, THAT, this consists of 81 properties: 30 negative, 13 did not respond and 38 positive, THEREFORE, staff be directed to submit this information to the Ministry of Community, Sport and Cultural Development to obtain confirmation on the calculation to ensure accordance with the Ministry's principle based approach for boundary extensions." Page 107 of 130 17. 23/11/2015 Notice of Motion – Councillor Stewart - Mayor’s Accessibility Advisory Committee – Request to Director of (Regular) Meet with Developers Development Resolution No. 416/15 “THAT, staff be directed to provide a report on the Mayor’s Accessibility Advisory Committee’s request to meet with developers regarding accessibility issues, including a status update on what has been done.” 18. 25/01/2016 Administration Report No. 0002/16 - Municipal and Regional District (MRDT) Program (Hotel Tax) GM of Community (Regular) Resolution No. 21/16 Services "THAT, Council direct staff to report back to Council on the logistics, including staff resources and a timeline, to develop a Municipal and Regional District Tax (MRDT) program." 19. 22/02/2016 Administration Report No. 0013/16 - NEAT - Request to Install Art on City Property GM of Community (Regular) Resolution No. 71/16 Services "THAT, Council authorize City staff to work with Northern Environmental Action Team (NEAT) to develop and install a collaborative community art project on City Property, AND THAT, Council authorize City staff to approve the appropriateness of the art work, the duration of the display, as well as how and when art work is to be installed and decommissioned AND FURTHER THAT, coinciding with the discussions with NEAT, staff develop a policy regarding display of art in public facilities and properties.”
Regular Agenda – April 25, 2016 Page 3 of 4
Progress Schedule April 25, 2016 Works in SCHEDULE OF WORKS IN PROGRESS *Highlighted Items are for Removal
MEETING SUBJECT ASSIGNED TO TO BE DONE ACTION TAKEN
20. 22/02/2016 New Business - Update on Role of Auxiliary RCMP Director of Report was provided at the March 29, 2016 Regular Council meeting. (Regular) Resolution No. 78/16 Protective Services It was agreed wait until the new standards are in place before 29/03/2016 "THAT, staff be directed to provide a report regarding the changes to the RCMP auxiliary program recommendations are made. (Regular) including facts and statistics indicating the value of auxiliary constables that could be used to provide a letter of support.” Administration Report No. 0068/16-RCMP Auxiliary Program-For Information & Direction to Staff Resolution No. 108/16 'THAT, any recommendations from Council regarding the RCMP Auxiliary Program be delayed until the new standards have been put in place.” 21. 22/02/2016 Correspondence - 2276 Princess Patricia's Canadian Light Infantry Royal Canadian Army Cadet Director of (Regular) Corps - 70th Anniversary Celebrations Recreation and Resolution No. 64/16 Leisure Services "THAT, the Freedom of the City designation awarded to the 2276 Princess Patricia’s Canadian Light Infantry Royal Canadian Army Cadet Corps in 2006 be renewed in recognition of its 70th Anniversary and the contributions this organization has made towards the betterment of the City since its inception, AND THAT, a parade and special ceremony at City Hall take place on June 11, 2016 to acknowledge this award, AND FURTHER THAT, Mayor Ackerman or an alternate be authorized to attend.” 22. 22/02/2016 Reports by Mayor and Council - PSC Sport Celebration Wall Director of (Regular) Resolution No. 70/16 Recreation and “THAT, staff review Ina Forrest, Sterling Middleton and Tristen Nielsen to determine if they would Leisure Services qualify to be added to the PSC Sport Celebration Wall.” 23. 14/03/2016 Recommendations from March 14, 2016 Committee of the Whole Meeting GM of Integrated (Regular) Administration Report No. 0005/16 - Development Cost Charges Services Resolution No. 80/16 "THAT, Council instruct staff to hold discussions with the development community regarding proposed changes to the City’s Development Cost Charge bylaw including a variety of alternatives for Council’s consideration.” Page 108 of 130 24. 29/03/2016 Recommendations from March 29, 2016 Committee of the Whole Meeting GM of Community (Regular) Administration Report No. 0041/16 - RCMP Building Process Services Resolution No. 98/16 "THAT, Council approve the proposed project structure and process to determine if the existing RCMP building should be renovated or a new facility constructed, AND FURTHER THAT, Council approve the proposed Project Administration and Reporting Process as defined in the document attached to the report labelled RCMP Functional Responsibilities and as outlined in this report." 25. 11/04/2016 Administration Report No. 0070/16 - 2020/2022 BC Winter/Summer Games Director of (Regular) Resolution No. 121/16 Recreation and "THAT, Council direct staff to submit a 2020 BC Winter Games Bid Application subject to securing the Leisure Services appropriate Resolutions from School District 60 and their subsequent Union(s) and Letters of Support from local sport, community, and relevant groups as defined in the Bid Application Checklist, AND THAT Council further commit a financial contribution to the Host Society of at least $45,000 in cash and a minimum of $50,000 in in-kind services and facilities in their Five Year Financial Plan."
Regular Agenda – April 25, 2016 Page 4 of 4
CITY OF FORT ST. JOHN
BYLAW NO. 2311, 2016
102 AVENUE BETWEEN 108 AND 112 STREETS LOCAL AREA SERVICE PARCEL TAX
WHEREAS, Council is empowered under Section 210 of the Community Charter, to proceed with a local area service project on Council's initiative;
AND WHEREAS, a majority of the owners representing at least 50% of the value of the parcels which are liable to be specially charged have not petitioned Council not to proceed with the local area service project;
AND WHEREAS, in accordance with Section 200, Council is authorized to impose a parcel tax to pay for this local area service project;
AND WHEREAS, the total cost of the work is $1,345,429.03;
AND WHEREAS, the City's portion of the work, namely $419,602.34, will be funded from the Capital Program;
AND WHEREAS, the Developer’s portion of the work, namely $419,602.34, will be paid in full by the Developer,
AND WHEREAS, the owners' portion of the work, namely $506,224.35 will be collected by a parcel tax based on the taxable frontage of the parcel;
NOW THEREFORE, the Council of the City of Fort St. John, in open meeting assembled, enacts as follows:
Bylaw Citation
1. This bylaw may be cited as “102 Avenue Between 108 and 112 Streets Local Area Service Parcel Tax Bylaw No. 2311, 2016.”
Local Area Service Project
2. The following work has been constructed as a local area service project under the provision of Part 7, Division 5 of the Community Charter:
construction and installation of road pavement, curbs, gutters, sidewalks, streetlights, storm main, catch basins, driveway and boulevard restoration on 102 Avenue between 108 and 112 Streets.
Charging
3. The entire cost of the work, except the City and developer’s portions of the cost, shall be specially charged against the parcels benefiting from or abutting on the work.
1
102 Avenue Between 108 and Page 109 of 130 112 Streets Local Area Service
102 Avenue Between 108 and 112 Streets Local Area Page 2 Service Parcel Tax Bylaw No. 2311, 2016
Charging (continued)
4. A person whose property is subject to being specially charged for the work undertaken pursuant to this bylaw shall pay, on an annual basis, for twenty (20) years, the rate of Fifty-Three Dollars and Eighty-Seven Cents ($53.87) per metre of taxable frontage unless one of the two scenarios are applicable: the actual frontage is smaller in width than the City’s 12.2 metre minimum taxable frontage the actual frontage is larger in width than the City’s 61 metre maximum taxable frontage in which case actual frontages will be used for calculation purposes. The rationale is to fairly calculate the benefit received with the expense allocated.
5. The tax shall be imposed using assessment roll numbers: 3060.000, 3061.000, 3062.000, 3063.000, 3064.000, 3065.000, 3066.000, 3067.000, 3068.000, 3069.000, 3070.000, 3081.000, 3082.000, 3083.000, 3084.000, 3085.000, 3086.000, 3087.000, 3088.000, 3089.000, 3090.000, 9810.256, 9810.816, 9810.817, 9810.820, 9810.821, 9810.822, 9810.823, 9810.840, 9810.841, 9810.818, 9810.819, 9810.838, 9810.839, 9810.836, 9810.837, 9810.850, 9810.851, 9810.852, 9810.853, 9810.854, 9810.855, 9810.856, 9810.857, 9810.858, 9810.859, 9810.860, 9810.861, 9810.862, 9810.863, 9810.864, 9810.865, 9810.866, 9810.867, 9810.868, 9810.869, 9810.870, 9810.871, 9810.872, 9810.873, 9810.874, 9810.875, 9810.876, 9810.877, 9810.878, 9810.879, 9810.880, 9810.881, 9810.882, 9810.883, 9810.884, 9810.885, 9810.886, 9810.901, 9810.902, 9810.903, 9810.904, 9810.905, 9810.906, 9810.907, 9810.908, 9810.909, 9810.910, 9810.911, 9810.912, 9810.913, 9810.914, 9810.915, 9810.916, 9810.917, 9810.918, 9810.919, 9810.920, 9810.921, 9810.922, 9810.923, 9810.924, 9810.925, 9810.926, 9810.927, 9810.928, 9810.929, 9810.930, 9810.931, 9810.932, 9810.933, 9810.934, 9810.935, 9810.936, 9810.937, 9810.938, 9810.939, 9810.940, 9810.941, 9810.942, 9810.943, 9810.944, 9810.945, 9810.946, 9810.947, 9810.948, 9810.949, 9810.950, 9810.951, 9810.952, 9810.953, 9810.954, 9810.955, 9810.956, 9810.957, 9810.958, 9810.959, 9810.960, 9810.961, 9810.962, 9810.963, 9810.964, 9810.965, 9810.966, 9810.967, 9810.968, 9810.969, 9810.970, 9810.971, 9810.972, 9810.973, 9810.974, 9810.975, 9810.976, 9810.977, 9810.978, 9810.979, 9810.980, 9810.981, 9810.982, 9810.983, 9810.984, 9810.985, 9810.898, 9810.897, 9810.896, 9810.894, 9810.895, 9810.893, 9810.892, 9810.891, 9810.890, 9810.889, 9810.888, 9810.887, 9811.900, 9811.901, 9811.902, 9811.903, 9811.904, 9811.905.
6. The parcel tax will be charged to the affected properties commencing 2016 up to and including 2036.
2
102 Avenue Between 108 and Page 110 of 130 112 Streets Local Area Service
102 Avenue Between 108 and 112 Streets Local Area Page 3 Service Parcel Tax Bylaw No. 2311, 2016
READ A FIRST TIME THIS 29th DAY OF MARCH, 2016
READ A SECOND TIME THIS 29th DAY OF MARCH, 2016
READ A THIRD TIME THIS 11TH DAY OF APRIL, 2016
ADOPTED THIS DAY OF , 2016
LORI ACKERMAN LAURA HOWES MAYOR DEPUTY CITY CLERK
3
102 Avenue Between 108 and Page 111 of 130 112 Streets Local Area Service CITY OF FORT ST. JOHN
BYLAW NO. 2322, 2016
A BYLAW FOR THE LEVYING OF RATES FOR MUNICIPAL, HOSPITAL, REGIONAL DISTRICT, LEISURE POOL AND B.C. TRANSIT FOR THE YEAR 2016
WHEREAS, Section 197 of the Community Charter requires the Council to adopt a Bylaw to impose rates on all taxable land and improvements according to their assessed values before May 15th in each year.
NOW THEREFORE, Council of the City of Fort St. John in open meeting assembled enacts as follows:
TITLE
1. This Bylaw may be cited for all purposes as “Tax Rates Bylaw No. 2322, 2016”.
ENACTMENT
2. The following rates are hereby imposed and levied for the year 2016:
a) For lawful purposes of the Municipality on the assessed value of land and improvements taxable for Municipal General and Debt purposes, rates appearing in Column A of the Schedule ‘A’ attached hereto and forming a part thereof.
b) For Hospital purposes on the assessed value of land and improvements taxable for Regional Hospital District purposes, rates appearing in Column B of the Schedule ‘A’ attached hereto and forming a part thereof.
c) For purposes of the Peace River Regional District on the assessed value of land and improvements taxable for Regional District purposes, rates appearing in Column C of the Schedule ‘A’ attached hereto and forming a part thereof.
d) For purposes of the Peace River Regional District Improvements Based Services on the assessed value of improvements only taxable for Regional District purposes, rates appearing in Column D of the Schedule ‘A’ attached hereto and forming a part thereof.
e) For purposes of B.C. Transit on the assessed value of land and improvements taxable for B.C. Transit purposes, rates appearing in Column E of the Schedule ‘A’ attached hereto and forming a part thereof.
f) For purposes of newly incorporated lands identified by Order in Council No. 509 the assessed value of land and improvements taxable for Municipal General and Debt purposes, by the rates appearing in Column F of the Schedule ‘A’ attached hereto and forming a part thereof.
Tax Rates Bylaw No. 2322, 2016 Page 112 of 130 To be adopted by title only. Tax Rates Bylaw No. 2322, 2016 Page 2
READ A FIRST TIME THIS 11th DAY OF APRIL, 2016
READ A SECOND TIME THIS 11th DAY OF APRIL, 2016
READ A THIRD TIME THIS 11th DAY OF APRIL, 2016
ADOPTED THIS DAY OF , 2016 BY 2/3 MAJORITY OF COUNCIL
LORI ACKERMAN LAURA HOWES MAYOR DEPUTY CITY CLERK
Tax Rates Bylaw No. 2322, 2016 Page 113 of 130 To be adopted by title only. CITY OF FORT ST JOHN
BYLAW NO. 2322 , 2016
SCHEDULE A
TAX RATES (Dollars of tax per $1,000 taxable value)
A B C D E Municipal Regional Regional Regional B.C. Property Class General & Hospital District District Transit Debt District Improvements Based Only
1 Residential 4. 7577 0. 5964 0. 1356 0.6795 0. 2240 2 Utilities 40.0000 2.0875 0.4747 2.3783 0.7840 4 Major Industrial 26.4021 2.0279 0.4611 2.3104 0.7616 5 Light Industrial 24.1184 2.0279 0.4611 2.3104 0.7616 6 Business 13.3859 1.4613 0.3323 1.6648 0.5488 8 Recreational 10.0279 0.5964 0.1356 0.6795 0.2240 9 Farm 1.4273 0.5964 0.1356 0.6795 0.2240
F Extension Area (2014) Tax Rate Limit for 2016 1 Residential 2.8433 2 Utilities 20.7189 4 Major Industrial 16.1314 5 Light Industrial 13.7599 6 Business 8.5808 8 Recreational 5.1794 9 Farm 1.4872
Tax Rates Bylaw No. 2322, 2016 Page 114 of 130 To be adopted by title only.
REQUEST FOR DECISION
File # 3360-20, 3900-20 Report To: Mayor and Council From: Director of Development Presenter: Director of Development Subject: Administration Report No. 0083/16 Official Community Plan Amendment Bylaw No. 2323, 2016 and Zoning Amendment Bylaw No. 2324, 2016 - NW School Site Meeting: Regular Council Meeting Date: 25 Apr 2016
RECOMMENDATION:
"THAT, Official Community Plan Amendment Bylaw No. 2323, 2016 and Zoning Amendment Bylaw No. 2324, 2016 be introduced and read for the first and second times by title only, AND FURTHER THAT, a Public Hearing be scheduled for May 9, 2016 at 6:00 p.m. in City Hall Council Chambers." CITY MANAGER'S COMMENTS:
Support recommendation.
KEY ISSUES(S)/ CONCEPTS DEFINED: BACKGROUND:
In 2015, the Board of Education of School District No. 60 purchased two pieces of land for future school sites along the West Bypass Road. At the time, the parcels were separate legal titles with one parcel zoned Institutional (INST) and the other zoned General Commercial (C3). Both zones allow schools as a permitted use.
In March 2016, the Board of Education of School District No. 60 consolidated the parcels to create one lot. The resulting impact on the zoning was that it created a "split zoned" parcel with Institutional zoning to the north and General Commercial zoning to the south. (See attached - Current Split Zone.pdf).
This OCP/Zoning amendment is being sought as a housekeeping measure to have the entire parcel zoned Institutional.
Administration Report No. Page 115 of 130 0083/16 APPLICATION:
The City has initiated an application for an Official Community Plan (OCP) and Zoning Amendment for the site of the new school in the NW area of Fort St. John and legally described as "LOT A SECTION 1 TOWNSHIP 84 RANGE 19 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN EPP60570." The Parcel Identifier for the lot is 029-789-087. (See attached Context Map.pdf)
The parcel is currently split zoned with the south 2.21 ha portion being General Commercial (C3) and the north portion being Institutional (INST). The application seeks to change the OCP designation from General Commercial to Institutional and the zoning from General Commercial to Institutional on the south portion. The intent is to have the entire parcel zoned Institutional. (see attached - Current Split Zone.pdf).
SUMMARY OF KEY INFORMATION: Key information about the property and proposed changes are summarized below.
Site Area: 2.21 hectares
Land Use • Current: Vacant • Proposed: School Site
OCP Designation • Current: General Commercial (GC) • Proposed: Institutional (INST)
Zoning • Current General Commercial (C3) • Proposed Institutional (IT)
SURROUNDING LAND USES:
The current land use of adjacent properties is summarized below:
North: Directly to the north is the remainder of the school site parcel which is currently vacant.
South: Directly south is 105 Avenue. To the south of 105th Avenue lie undeveloped General Commercial lands.
East: The lands east of the site are zoned for Single Detached Dwellings (R1) and are under development.
West: Directly west of the site is 116th Street and east of that is a large area of land currently zoned Agricultural (A1).
EXTERNAL REFERRALS:
Administration Report No. Page 116 of 130 0083/16
Due to the short turnaround time for this report, no external referrals were conducted. Notification will be sent to referral agencies for comments to be included at the Public Hearing.
IMPACTS OF SPLIT ZONING:
This does not cause an issue for the intended use of the parcel, however, it may cause difficulty in administering the City's Zoning Bylaw requirements as the C3 and INST zones have different requirements. (See attached table for comparison C3 IT Comparison Table.pdf). Also, C3 zoned properties require a Development Area Permit in order to develop, while an INST zoned property does not.
This OCP/Zoning amendment is being sought as a housekeeping measure to allow staff to review this project under the Institutional provisions of the Zoning Bylaw.
REQUIRED EVALUATION CRITERIA – OFFICIAL COMMUNITY PLAN POLICIES: Section 14.1 of the City’s OCP states the following Intent for Rezoning:
To allow Council to consider changes to land used based on changing economic and social environment.
Section 14.1 of the City’s OCP also lists specific criteria for Council to consider when contemplating a rezoning:
1. The availability of land or vacant buildings already suited for that purpose 2. Potential impacts of the proposed use on surrounding uses 3. The permitted range of uses in the proposed zone should be compatible with the permitted range of uses on adjacent parcels 4. The proposed zone should be consistent with the objectives and policies of this OCP 5. Isolated rezoning which would create spot zoning will not be permitted
Analysis of OCP Policies:
1. The availability of land or vacant buildings already suited for that purpose: a. There is currently no vacant land already suited for a school site, with the exception of the two site purchased in 2015 by School District 60.
2. Potential impacts of the proposed use on surrounding uses: a. This area is currently under development with a large residential development to the east (Sunset Ridge) and to the north (WestRidge). The location of a school in this area has been identified by School District 60 due to the substantial residential growth in the area.
3. The permitted range of uses in the proposed zone should be compatible with the permitted range of uses on adjacent parcels: a. The proposed zone allows for institutional uses such as schools, hospitals, library, fire hall, etc. The lands directly north of the subject area are also zoned Institutional. This zone provides supportive uses for residential development which is occurring within the
Administration Report No. Page 117 of 130 0083/16 surrounding area.
4. The proposed zone should be consistent with the objectives and policies of this OCP: a. Section 6.5 “Council will work with School District 60 – PRN to identify new school sites.”
5. Isolated rezoning which would create spot zoning will not be permitted: a. This site does not create an incompatible spot zone.
REZONING: Considerations for granting or declining the request for a zoning amendment are similar to those listed above for the OCP designation amendment in terms of impacts and range of uses. Amendments to the zoning bylaw (rezoning’s) should reflect direction provided in the OCP.
RELEVANT POLICY: Zoning Bylaw 2181, 2014
ALTERNATIVE RECOMMENDATION: "THAT, Official Community Plan Amendment Bylaw No. 2323, 2016 and Zoning Amendment Bylaw No. 2324, 2016 be denied."
IMPLICATIONS OF RECOMMENDATION
COMPLIANCE WITH STRATEGIC GOALS: A vibrant and diversified economy where local businesses are retained and business opportunities are expanded; citizens' interests are represented and promoted efficiently through political and economic spheres; and the vitality of downtown is maintained and enhanced as a commercial and cultural destination.
A safe, healthy, active and family-friendly community.
A planned and sustainable community where community infrastructure is well-maintained to meet the needs of both current and future generations; the natural environment is preserved, protected and enhanced; and where municipal spending and tax policies are affordable and sustainable over time.
COMPLIANCE WITH STRATEGIC PRIORITIES: Not applicable
GENERAL: To facilitate the development of new schools.
ORGANIZATIONAL: None
FINANCIAL: The application fee of $1,500 has not been applied as the City initiated this application in support of the partnership with the School Board specifically for this property as per:
Administration Report No. Page 118 of 130 0083/16
Partnership with School District #60 - Resolution to Rise with Report
Resolution No. 77/15(c)
"THAT, Council rise with report regarding Resolution No. 69/15(c) as adopted by Council at the June 9, 2015 Closed Council meeting for the approval of a partnership with School District #60 and funding in the amount of $2,500,000 to upsize a gymnasium gym from a typical elementary school gymnasium to a standard Senior school gymnasium."
FOLLOW UP ACTION: Building permits for the school will be processed under the Institutional zoning provisions.
COMMUNITY CONSULTATION: As per notification requirements for a Public Hearing - advertisements will be placed in the Alaska Highway News and notifications will be mailed to all property owners within a 100 metre radius.
COMMUNICATION: As per Community Consultation.
OTHER COMMENTS: None
Attachments: 1. Context Map.pdf 2. Current Split Zone.pdf 3. C3 IT Comparison Table.pdf 4. Official Community Plan Amendment Bylaw No. 2323, 2016 5. Zoning Amendment Bylaw No. 2324, 2016
RESPECTFULLY SUBMITTED: Jennifer Decker, Planner 12 Apr 2016
Administration Report No. Page 119 of 130 0083/16 Legend City Boundary Bypass Roads Alaska Hwy Arterial Roads Road local
collector
lane
local
ramp
recreation
restricted
service
strata
1: 16,294
14-Apr-2016
827.8 0 413.88 827.8 Meters
This map is intended for representation only. There is no guarantee of currency and accuracy of data shown. NAD_1983_UTM_Zone_10N Please refer to legal plans for all measurements. Copyright (c) City of Fort St. John, Province of BC 2012
Administration Report No. Page 120 of 130 0083/16 0083/16 Administration Report No.
Legend
City Boundary Parcel Lot Zoning A1 - Agriculture
C1 - Neighbourhood Commercial
C2 - Downtown Core Commercial
C3 - General Commercial
C4 - Service Commercial
H1 - Home Industrial
M1 - Light Industrial
M2 - Heavy Industrial
P - Parks and Recreation
INST - Public and Institutional
R1 - Single-Detached Housing
R1A - Single-Detached Housing - Small Lot
R2 - Single-Detached and Duplex Housing
R3 - Manufactured Housing
R4 - Single-Detached, Duplex and Manufactured Housing
R4A - Single-Detached & Manufactured Housing - Small Lot
RM1 - Multiple Housing (Low Density)
RM2 - Multiple Housing (High Density) Bypass Roads Alaska Hwy Arterial Roads Road local
collector
lane
local
1: 3,983ramp
recreation
restricted
service
strata Page 121 of 130
Current Split Zone 12-Apr-2016
202.3 0 101.17 202.3 Meters
This map is intended for representation only. There is no guarantee of currency and accuracy of data shown. NAD_1983_UTM_Zone_10N Please refer to legal plans for all measurements. Copyright (c) City of Fort St. John, Province of BC 2012 Administration Report No. Page 122 of 130 0083/16 COMPARISON OF C3 AND INST ZONING BYLAW 2181, 2014 REQUIREMENTS
C3 – General Commercial INST ‐ Institutional Setbacks Front: 1.5m Front: 7.5m Interior Side: 0m or 6m where Interior Side: 4.5m abuts a R, RM or P zone Exterior Side: 4.5m Exterior Side: 3m or 6m where Rear: 7.5m abuts a R, RM or P zone Rear: 1.5 m or 6m where abuts a R, RM or P zone Maximum Parcel Coverage 40% 50% Maximum Building Height none 15 m Floor Area Ration 1.5 none Development Area Permit Large Format Retail and Highway none and Service Commercial Development Permit Area
Administration Report No. Page 123 of 130 0083/16 CITY OF FORT ST. JOHN
BYLAW NO. 2323, 2016
A Bylaw to amend City of Fort St. John Official Community Plan Bylaw No. 2076, 2011
WHEREAS, the City of Fort St. John, pursuant to the Local Government Act, R.S.B.C. 2015, c.1 as amended, adopted the Fort St. John Official Community Plan Bylaw No. 2076, 2011, (O.C.P.); and
WHEREAS, the property subject to this amendment is proposed for the future construction of a school,
NOW THEREFORE, the City of Fort St. John in open meeting assembled, enacts as follows:
1. That Lot A, Section 1, Township 84, Range 19, West of the 6th Meridian, Peace River District Plan EPP60570 shown hatched on Schedule ‘A’ attached to and forming part of this Bylaw, be hereby designated from GC – General Commercial to IT – Institutional under the Official Community Plan’s Schedule ‘B’.
2. If any section, subsection sentence, clause or phrase of this Bylaw is for any reason held to be invalid by the decision of any court of competent jurisdiction, the invalid portion shall be severed and the part that is invalid shall not affect the validity of the remainder.
3. This Bylaw may be cited as Official Community Plan Amendment Bylaw No. 2323, 2016.
READ FOR A FIRST TIME THIS DAY OF 2016
READ FOR A SECOND TIME THIS DAY OF 2016
Advertised on the Alaska Highway News website on and in the newspaper on 2016
PUBLIC HEARING HELD ON THIS DAY OF 2016
READ FOR A THIRD TIME THIS DAY OF 2016
ADOPTED THIS DAY OF 2016
LORI ACKERMAN JANET PRESTLEY, DIRECTOR OF MAYOR LEGISLATIVE AND ADMINISTRATIVE SERVICES
Administration Report No. Page 124 of 130 0083/16 Official Community Plan Amendment Bylaw No. 2323, 2016 Page 2
Schedule A
Administration Report No. Page 125 of 130 0083/16 CITY OF FORT ST. JOHN
BYLAW NO. 2324, 2016
A Bylaw to amend City of Fort St. John Zoning Bylaw No. 2181, 2014
Council of the City of Fort St. John in open meeting assembled, enacts as follows:
1. Fort St. John Zoning Bylaw No. 2181, 2014 and Schedule ‘A’ attached thereto and forming part of this bylaw are hereby amended in the following manner:
Lot A, Section 1, Township 84, Range 19 West of the 6th Meridian Peace River District Plan EPP60570
as shown hatched on Schedule ‘A’ attached to this Bylaw is hereby rezoned from C3 – General Commercial to INST – Public and Institutional.
2. If any section, subsection sentence, clause or phrase of this Bylaw is for any reason held to be invalid by the decision of any court of competent jurisdiction, the invalid portion shall be severed and the part that is invalid shall not affect the validity of the remainder.
3. This Bylaw may be cited as Zoning Amendment Bylaw No. 2324, 2016.
READ FOR A FIRST TIME THIS DAY OF 2016
READ FOR A SECOND TIME THIS DAY OF 2016
Notice of Public Hearing Advertised on the Alaska Highway News website on and in the newspaper on , 2016
PUBLIC HEARING HELD ON THIS DAY OF 2016
READ FOR A THIRD TIME THIS DAY OF 2016
MINISTER OF TRANSPORTATION AND HIGHWAYS APPROVAL RECEIVED THIS DAY OF 2016
ADOPTED THIS DAY OF 2016
LORI ACKERMAN JANET PRESTLEY, DIRECTOR OF MAYOR LEGISLATIVE AND ADMINISTRATIVE SERVICES
Administration Report No. Page 126 of 130 0083/16 Zoning Amendment Bylaw No. 2324, 2016 Page 2
Schedule A
Administration Report No. Page 127 of 130 0083/16
COUNCIL CALENDAR April 25 – May 24, 2016
CURRENT EVENTS (April 25, 2016 – May 9, 2016) UPCOMING EVENTS (May 9, 2016 – May 24, 2016) April 25, 2016 May 9, 2016 1:00 PM – 3:00 PM 2:00 PM – 3:00 PM Committee of the Whole Committee of the Whole Council Chambers Council Chambers
April 25, 2016 May 9, 2016 3:00 PM – 5:00 PM 3:00 PM – 5:00 PM Regular Council Regular Council Council Chambers Council Chambers
April 26, 2016 May 10, 2016 7:00 PM – 9:00 PM 7:00 PM – 8:00 PM NEBC Resource Coalition Meeting – Mayor Ackerman SONS Meeting Council Committee Room Heritage One
April 28, 2016 May 10 & 11, 2016 10:00 AM – 3:00 PM Canada LNG Export Conference PRRD Board Meeting Vancouver, BC Chetwynd, BC May 12, 2016 April 28, 2016 10:00 AM – 3:00 PM 5:30 PM – 7:30 PM PRRD Board Meeting PRLGA Meeting Fort St. John Chetwynd, BC May 16, 2016 May 1, 2016 8:00 AM – 5:00 PM 7:00 PM – 9:00 PM PWAC Meeting – Mayor Ackerman 2016 BC Mayors’ Caucus Welcome Reception Chetwynd, BC Mayor & Council Pomeroy Hotel Fort St. John May 16, 2016 3:30 PM – 8:30 PM May 2, 2016 Fire Service Strategy Workshop with Council 7:00 AM – 5:00 PM Council Committee Room 2016 BC Mayors’ Caucus Industry Field Tours Mayor & Council May 18 & 19, 2016 Various Locations SPARK Conference – Mayor Ackerman Pomeroy Hotel Fort St. John May 2, 2016 6:00 PM – 9:00 PM May 24, 2016 2016 BC Mayors’ Caucus Dinner/Reception 3:00 PM – 5:00 PM Mayor & Council Regular Council Pomeroy Hotel Fort St. John Council Chambers ACTING MAYOR APPOINTMENTS May 3, 2016 December / January – Councillor Bolin 7:00 AM – 5:00 PM February / March – Council Christensen 2016 BC Mayors’ Caucus Session – Mayor Ackerman April / May– Councillor Davies
Pomeroy Hotel Fort St. John June / July – Councillor Evans August / September – Councillor Klassen May 4-6, 2016 October / November – Councillor Stewart NCLGA Convention *The Council Calendar has been updated with Encana Center, Dawson Creek events/confirmations received by April 18, 2016
Council Calendar Page 128 of 130 2015/2016 Projects & Initiatives
Description Division(s) Timing 1 Boundary Extension City Manager’s Office 2015 Corporate Services
2 Social Framework City Manager’s Office 2016 + Community Services
3 Economic Development Strategy City Manager’s Office 2017 Integrated Services
4 Strategic Land Assembly City Manager’s Office 2016 Integrated Services
5 Corporate Strategic Plan ALL Divisions 2017
6 DCC Master Plan and Policy Integrated Services 2016 Corporate Services Community Service
7 SEEMP, Community Measures Agreement, City Manager’s Office 2016 Major Projects Impact Assessment
8 Regional Sustainability, NERM Coalition, City Manager’s Office On-going Community Partnership
9 RCMP Building Plan Corporate Services 2016 + Community Services
10 Parks and Recreation Master Plan Community Services 2016
11 Review of Advisory Committees Corporate Services On-going
12 Municipal Regional District Tax (MRDT) Corporate Services 2016
Advocacy: Site C Agreement Future School Sites Health Care Delivery Sites Hospital Education 100th Avenue Upgrading – 86th Street to Traffic Circle
Updated: February 9, 2016
2015 / 2016 Projects and Page 129 of 130 Initiatives COMMUNITY CHARTER PART 4: DIVISION 3 – OPEN MEETINGS
Section 90 – Meetings that may or must be closed to the public
1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:
(c) Labour relations or other employee relations;
(e) The acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interest of the municipality;
(k) Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;
(l) Discussions with municipal officers and employees respecting objectives, measures and progress reports for the purposes of preparing an annual report under section 98 (annual municipal report);
2) A part of a council meeting must be closed to the public if the subject matter being considered relates to one or more of the following:
(b) The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.
April 25, 2016 Resolution to Page 130 of 130 Move to Closed Council