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Regular Council 3:00 Pm Council Chambers April 25, 2016 Page City of Fort St. John Regular Council 3:00 pm Council Chambers April 25, 2016 Page 1. Call to Order: 2. Notice of New Business: Mayor's List Councillors' Additions City Manager's Additions 3. Adoption of Agenda by Consensus: 4. Adoption of Minutes: April 11, 2016 Regular Council Meeting Minutes 4-14 April 11, 2016 Public Hearing Minutes 15-17 5. Business Arising Out of the Minutes: BC Hydro - Site C Clean Energy Project 18-21 Next Steps for Establishing the BC Hydro Peace Region Non-Profit Community Fund Committee NOTE: the appointment of a community member to this committee was deferred at the last Council meeting. Resolution required: "THAT, Council appoint [insert name] as the City of Fort St. John community member on the BC Hydro Peace Region Non-Profit Community Fund Committee." 6. Presentations and Delegations: 3:00 p.m. 22 Long Service Award Jeannie Whitford-Bonin - 25 Years 3:10 p.m. 23-26 Canadian Cancer Society's Fort St. John Unit - Independent Fundraiser: Carnival of Hope Brenda Baumeister and Lisa Behrens 7. Public and Statutory Hearings and Public Meetings: Page 1 of 130 Regular Council Meeting: April 25, 2016 Page 7. Public and Statutory Hearings and Public Meetings: 6:00 p.m. 27-28 Public Hearing Zoning Amendment Bylaw No. 2318, 2016 Portion of Lot 8, Block 2, Section 32, Tp. 83, W6M, Peace River District Plan 8520 (Alaric & Desiree Thompson) RESOLUTION REQUIRED "THAT, the Public Hearing Report for Zoning Amendment Bylaw No. 2318, 2016 be received." RESOLUTION REQUIRED IF COUNCIL IS IN FAVOUR OF ADOPTION "THAT, Zoning Amendment Bylaw No. 2318, 2016 be read for the third time and adopted by title only." 8. Correspondence: Royal BC Museum 29-33 Environmental Stewardship Project - Peace Region Expedition and Community Engagement (P.E.A.C.E.) BC Assessment 34 Invitation to Meet at the 2016 UBCM Convention 9. Council Information Package Adoption: Administration Report No. 0086/16 35-77 April 25, 2016 Council Information Package 10. Reports by Mayor & Council on Meetings and Liaison Responsibilities: Mayor Ackerman Councillor Davies Councillor Bolin Councillor Evans Councillor Klassen Councillor Christensen Councillor Stewart 11. Reports from City Manager and Administration: Administration Report No. 0080/16 78-80 Tender Award - 2016 - 2017 Asphalt Maintenance Administration Report No. 0084/16 81-83 Tender Award - Wheeled Excavator Page 2 of 130 Regular Council Meeting: April 25, 2016 Page 11. Reports from City Manager and Administration: Administration Report No. 0087/16 84-86 Tender Award - Motor Grader Administration Report No. 0088/16 87-102 Council Invitation to Attend the 55 North Conference, Grande Prairie, AB, June 14 - 16, 2016 Administration Report No. 0089/16 103-104 Ratification of Council Survey Poll - Digital Sign for LNG Rally 12. Works in Progress: April 25, 2016 Works in Progress Schedule 105-108 13. Bylaws: 102 Avenue Between 108 and 112 Streets Local Area Service Parcel Tax Bylaw No. 2311, 109-111 2016 To be adopted by title only. Tax Rates Bylaw No. 2322, 2016 112-114 To be adopted by title only. Administration Report No. 0083/16 115-127 Official Community Plan Amendment Bylaw No. 2323, 2016 and Zoning Amendment Bylaw No. 2324, 2016 - NW School Site To be introduced and read for the first two times by title only and Public Hearing to be scheduled. 14. New Business: Council Calendar 128 2015 / 2016 Projects and Initiatives 129 15. Notice of Motion: 16. Questions from the Media: 17. Resolution to Move to Closed Meeting: April 25, 2016 Resolution to Move to Closed Council Meeting 130 18. Adjournment: Page 3 of 130 MINUTES REGULAR COUNCIL APRIL 11, 2016 3:00 P.M. CITY HALL COUNCIL CHAMBERS PRESENT: Mayor Lori Ackerman Councillor Trevor Bolin Councillor Bruce Christensen Councillor Dan Davies Councillor Larry Evans Councillor Gord Klassen Councillor Byron Stewart ALSO PRESENT: Dianne Hunter, City Manager Wally Ferris, General Manager of Community Services Victor Shopland, General Manager of Integrated Services Mindy Smith, General Manager of Corporate Services Moira Green, Director of Strategic Services Jim Rogers, Director of Protective Services Ken Rogers, Director of Development Julie Rogers, Communications Coordinator Craig Stanley, Director of Facilities and Grounds Fred Burrows, Fire Chief Ross deBoer, Director of Recreation & Leisure Services Martin Mesman, IT Manager Laura Howes, Deputy City Clerk Karen Prouse, Legislative Services Clerk II (recording secretary) 1. Call to Order: The meeting was called to order at 3:00 p.m. 2. Notice of New Business: None 3. Adoption of Agenda by Consensus: The April 11, 2016 Regular Council meeting agenda was adopted as presented by consensus. April 11, 2016 Regular Council Page 4 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 2 4. Adoption of Minutes: March 29, 2016 Regular Council Meeting Minutes RESOLUTION NO. 116/16 MOVED/SECONDED "THAT, the minutes of the March 29, 2016 Regular Council Meeting be adopted as presented." CARRIED 5. Business Arising Out of the Minutes: None 6. Presentations and Delegations: None 8. Correspondence: BC Hydro - Site C Clean Energy Project Next Steps for Establishing the BC Hydro Peace Region Non-Profit Community Fund Mayor Ackerman noted that the BC Hydro Peace Region Non-Profit Community Fund is requesting a community member to sit alongside an elected official on this committee which is a part of the Community Measures Agreement. Mayor Ackerman met with non-profit organizations and some names were recommended for the Non-Profit Community Fund committee. Mayor Ackerman was unable to reach some of the candidates and she will continue to work on that and bring those names forward at a later date. Mayor Ackerman commented that this committee mirrors the Northern Development Initiative Trust Regional Advisory Committee and meetings will likely be held jointly. Mayor Ackerman is the representative on the NDIT committee and would be happy to be a part of the Non-Profit Community Fund Committee as well. RESOLUTION NO. 117/16 MOVED/SECONDED "THAT, Council appoint Mayor Ackerman as the representative on the BC Hydro Peace Region Non-Profit Community Fund Committee, AND THAT, the appointment of a community member to this committee be deferred to a future Council meeting.” CARRIED April 11, 2016 Regular Council Page 5 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 3 9. Council Information Package Adoption: Administration Report No. 0076/16 April 11, 2016 Council Information Package RESOLUTION NO.118/16 MOVED/SECONDED "THAT, the Council Information Package for April 11, 2016 to be received for information." CARRIED National Public Works Week - May 15-21, 2016 Councillor Davies suggested that a proclamation for National Public Works Week be brought forward to recognize and promote Public Works. The General Manager of Integrated Services advised that the Director of Public Works is working on this and will be submitting a proclamation request at a future Council meeting. National Missing Children Month and Day RESOLUTION NO. 119/16 MOVED/SECONDED "THAT, May 2016 be proclaimed as Child Find’s Green Ribbon of Hope Month in the City of Fort St. John, AND THAT, May 25th, 2016 be proclaimed as National Missing Children’s Day in the City of Fort St. John.” CARRIED 10. Reports by Mayor & Council on Meetings and Liaison Responsibilities: Mayor Ackerman Mayor Ackerman thanked Councillor Evans for the card and noted that Council is happy he is back. Participated in Patch Point’s 2nd Annual Ditch race. Over $2,100 was raised to be donated to Ronald McDonald House. Attended an awards ceremony at Northern Lights College. Went to the Fort St. John Trade Show on the weekend. Child Development Centre held their annual talent show. Requested that staff lower the flag in respect of Sergeant Sara Beckett of the RCMP. Tuesday April 12, 2016 is Wear Red Day in honor of our RCMP officers. Spoke to the new Mayor of Pouce Coupe who is looking forward to her role as Mayor. April 11, 2016 Regular Council Page 6 of 130 Meeting Minutes City of Fort St John Regular Council April 11, 2016 4 10. Reports by Mayor & Council on Meetings and Liaison Responsibilities: Councillor Davies Attended the Memorial Anniversary of 99 years honoring the Battle of Vimy Ridge put on by the Legion in conjunction with the Fort St. John Cadets. Worked a few shifts at the Fort St. John Trade Show. Saturday was one of the busiest days ever seen. Attended the Regional Science Fair in Dawson Creek which took all of the medal winners from Fort St. John and School District 59. Some incredible projects were done by students and it was interesting to see future scientists at work. Attended SPCA luncheon promoting their spay and neuter program. The SPCA will be in touch with staff with regards to providing funds that may be accessed. Attended an appreciation for the organizers of the Truck Rally which was held in Fort St. John and in Fort Nelson in support of LNG. Councillor Bolin Was fortunate to emcee the Child Development Centre talent show however was unable to perform in the talent show this year due to scheduling conflicts. Councillor Evans Attended the group photo shoot. Attended the 2016 COFI Convention in Kelowna. Topics of discussion were the innovations being made in the industry to keep abreast of everything and the challenges of the competition the industry is facing from the United States. Worked at the Fort St. John Trade Show. Councillor Klassen Attended the 2016 COFI Convention in Kelowna. They are reasonably optimistic as to the future of the forest industry however there are obviously some challenges and it looks as if investment and production will not increase for another year.
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