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America’s Job Center of California – Oildale Affiliate Employers’ Training Resource 1129 Olive Drive Suite H Bakersfield, CA 93308 AGENDA KERN, INYO AND MONO WORKFORCE DEVELOPMENT BOARD YOUTH COMMITTEE AUGUST 14, 2019

Location: America’s Job Center of California – Oildale Affiliate 1129 Olive Drive Suite H Bakersfield, CA 93308 Time: 3:00 pm. to 4:00 pm. Dial In: (800) 867-2581 Access Code: 7696907

Committee Members: Norma Rojas-Mora, Chair Teresa Hitchcock Diane McClanahan Greg Terry Trista Carter Ian Journey Clare Pagnini Veronica Vega Dale Countryman Karine Kanikkeberg Leticia Perez David Villarino Jim Elrod Traco Matthews Jayme Stuart Todd Yepez

Page No. I. Introductions II. Public Comments This portion of the meeting is reserved for persons to address the Committee on any matter not on this agenda but under the jurisdiction of the Committee. Committee members may respond briefly to statements made or questions posed. They may ask a question for clarification, make a referral to staff for factual information or request staff to report back to the Committee at a later meeting. Also, the Committee may take action to direct the staff to place a matter of business on a future agenda. SPEAKERS ARE LIMITED TO THREE MINUTES. III. New Business 1-4 A. Approval of the May 15, 2019, Meeting Minutes – Action Item 5-10 B. Final Funding Allocations for Youth Programs Funded Under the Workforce Innovation and Opportunity Act for Program Year 2019- 20 11-12 C. Exploratory Committee for the Development of Comprehensive Pre and Post-Release Services to Youth - Eligible, Low-Risk Offenders at Lerdo Jail Update D. EPIC @ the Beale Update – Oral Report 13-15 E. Youth Agency Quarterly Expenditures Update IV. Committee Member Comments V. Miscellaneous Filings 16 A. Status of Subgrantee Monitoring Reports 17-18 B. Youth Committee Attendance Report 19 C. Kern, Inyo and Mono Workforce Development Board and Committees’ Meeting Schedule for Calendar Year 2019

Disabled individuals who need special assistance to attend or participate in a meeting of the Workforce Development Board may request assistance at Employers’ Training Resource, 1600 East Belle Terrace, Bakersfield, California 93307 or by calling (661) 336- 6893. Every effort will be made to reasonably accommodate individuals with disabilities by making meeting materials available in alternative formats. Requests for assistance should be made at least three (3) working days in advance whenever possible. All agenda item supporting documentation is available for public review at Employers’ Training Resource, 1600 East Belle Terrace, Bakersfield, CA 93307 during regular business hours: 8:00 a.m. - 5:00 p.m., Monday through Friday, following the posting of the agenda. Any supporting documentation that relates to an agenda item for an open session of any regular meeting that is distributed after the agenda is posted and prior to the meeting will also be available for review at the same location. Please remember to turn all cell phones and all personal mobile devices to silent. KERN, INYO AND MONO WORKFORCE DEVELOPMENT BOARD YOUTH COMMITTEE DISCUSSION AND ACTION ITEMS MAY 15,2019

Members Present: Dr. Rob Arias, Dale Countryman, Jim Elrod, Diane McClanahan, Norma Rojas-Mora, Jayme Stuart, Greg Terry and David Villarino.

Members Absent: Teresa Hitchcock, lan Jou rney, ne Kanikkeberg, Traco fVlatthews*, John Means, Clare Pagnini, Leticia eronica Vega, and Todd Yepez.

Staff Present Lori Castro, Marsha Cha nB , Aaron Ellis, Bill Stevenson, Monica Jeffries, Sandra G and Aisia

Guests Present: Andrea Wright, , Joe Cantu, T r, Natalia Moessner, and Kathy Johnson (via phon

The meeting was called to o 02 p.m Rojas-Mora America's Job Center of California - Oi ,1129 Drive, Suite H, Bakersfield, cA.

,*:,i, *Unexcused

Committee m themselves

lic com

M Jim El e am the February 6, 2019, meeting minutes. Dr Rob Arias ed the All ayes. Motion carried.

ALLOCA NDIN REC MMEN F R

Norma Rojas-Mora reclused herself

Karen Briefer-Gose explained that the Kern, lnyo, Mono (KlM) Consortium's total allocation in youth funding for Program Year (PY) 2019-20 is $5,862,400, an increase of 11.71% over our PY 2018-19 youth funding. A small percentage of this funding goes to lnyo and Mono counties as well as to administration, leaving over $5 million in program funding (plus substantial carryover) available to support both Employers'Training Resource (ETR) program expenses and youth provider contracts.

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She also stated that under the Workforce lnnovation and Opportunity Act (WIOA), a minimum o'f 75o/o o't program funds must be expended on services to Oulof- School Youth (OSY). ln addition, 20% of all program funds must be spent on work experience activities. Karen explained that the Request for Refunding (RFR) and Request for Proposals (RFP) funding opportunities were divided into three categories under PY 2019-20 and she reviewed the three opportunities, the review process and outcome for each applicant.

Jim Elrod made a motion to recommend that the Workforce Development Board (WDB) authorize the increase of total awards under this RFR/RFP from $3 million to $3,556,846, authorize the distribution of WIOA funds as indicated in Attachment A and also request that the WDB approve the request to increase allocations on a proportional basis if permitted by law and approved by County Counsel. Diana Mcclanahan seconded the motion. Norma Rojas-l\,4ora abstained. The motion carried.

YOUTH COMMITTEE COMPOSITION Aaron Ellis explained that Sandy Mittelsteadt submitted her resignation from this committee on March 26, 2019. He stated thatTrista Carterfrom One-Stop Partner agency Housing Authority of Kern County has submitted a Statement of Commitment to join the Youth Committee.

Aaron stated that this resignation and additjon would put this commjttee at nine WDB members and nine non-WDB members, exceeding compliance for non- board membership.

Greg Terry made a motion to recommend to the WDB to accept the resignation of Sandy Mittelsteadt from the Youth Committee and to appoint Trista Carter as a non-board member with a term end date of December 31.2O2O. Jim Elrod seconded the motion. All ayes. The motion carried.

EXPLORATORY COMMITTEE FOR THE DEVELOPMENT OF COMPREHENSIVE PRE-RELEASE AND POST-RELEASE SERVICES TO YOUTH-ELIGIBLE. LOW-RISK OFFENDERS AT LERDO JAIL: REQUEST FOR MEMBERS AND SOLICITATION OF SUGGESTED MEMBERS FROM OTHER AGENCIES AND ORGANIZATIONS

Karen Briefer-Gose explained that staff from ETR met with Kern County Sheriff's Department Detentions Sgt. Walters regarding our program under the Public Safety Realignment Act (A8109) in January 20'19.

During this meeting, those in attendance noticed that both otfenders and disconnected youth share many of the same barriers to employment including low literacy and educational attainment levels, lack of vocational skills and work- readiness, behavioral and substance abuse issues, and an aversion to, lack of trust in, and/or difficulty navigating many ofthe people, systems and situations they need to deal with in order to find and keep both employment and stable housing.

2 3

It was also determined that our AB109 population of low-risk offenders includes inmates between the ages of '18-24 who would be eligible to receive services under the WIOA Youth funding stream. Karen stated that because recently released offenders have so many needs-stable housing, right-to-work documentation, transportation and often continuing behavioral health services-in addition to occupational skills or job-readiness training and placement services, it is going to "take a village" of services provided by multiple agencies and community partners, as well as funding leveraged from multiple sources to develop a comprehensive and efiective program. She explained that because ofthese barriers ETR staff are seeking to form an Exploratory Committee made up of key service delivery partners and stakeholders to determine the parameters of the program, establish program components and overall design, and identify all available sources of funding.

Jim Elrod made a motion to establish an Exploratory Committee, assign/nomjnate members to it, and actjvely solicit and/or recommend potential members from other agencies and organizations who have relevant expertise and are willing to serve. Greg Terry seconded the motion. All ayes. The motion carried.

IMPLEMENTATION OF ELECTRONIC AGENDAS Aaron Ellis explained that ETR staff distribute between 20-50 copies of the agenda at each meeting for the members, staff and the public to view. The usage of an electronic delivery process would make for a more efficient use of the staffs time by drastically reducing the time it currently takes to copy and bind the agendas needed for each Committee lvlember as well as rnembers of the public.

Upon completion of the agenda, ETR staff would email the weblink and an electronic PDF version of the agenda to each member to download or print a copy.

The agendas will be available for review no later than 72 hours prior to the scheduled meeting date as required by the Brown Act. Additionally, ITS has developed a repository on ETR'S websile, which will act as a permanent archive for the agendas, thereby eliminating the need to keep paper copies in storage.

Jayme Stuart made a motion to implement the use of electronic agendas and forward the recommendation to the Executive Committee. Jim Elrod seconded the motion. All ayes. The motion carried.

EPIC @ THE BEALE UPDATE Sandra Gutierrez updated the committee on the EPIC @ Beale activities. She stated that over 4000 youth have gone through the center. There has been approximately 180 youth enrolled since it opened. She talked aboutthe incentives that have been awarded, assisting youth find permanent housing, helping get high school diplomas, getting them into ITA and OJT'S for training, and talked about some positive outcomes from the program.

3 4

YOUTH AGENCY QUARTERLY EXPENDITURES UPDATE Karen Briefer-Gose explained that ETR had introduced cumulative quarterly expenditure plans as a means by which to identify potential underspending early enough to intervene and/or re-allocate funding. She explained that agencies are expected to run their programs as efficiently as possible because full expenditure of allocated funding is critical to our areas ability to continue to receive maximum WIOA formula awards and to effectively compete for other grants.

Karen explained that programs that appeared to be significantly below plan were contacted and the staff concluded that significant expenditures will be made through the 4th Quarter. Therefore, the staff did not recommend reducing anyone's allocation for PY 20'19-20.

COMMITTEE MEMBERS COMMENTS Aaron Ellis asked committee members to take the flyer that was in front of each member and distribute to any youth or employers that may be interested in attending the Summer Youth Employment Connection Conference and Job Fair to be held on Wednesday, May 25,2019.

MISCELLANEOUS FILINGS The Committee was provided with the Youth Committee attendance report, and the Kern, lnyo and l\.4ono Workforce Kern, lnyo and l\4ono Workforce Development Board and Committees' lvleeting Schedule for Calendar Year 20'19

As there was no further business, the meeting adjourned at 3;47 p.m

4 August 14,2019

Youth Committee Kern, lnyo and Mono Workforce Development Board 1600 E. Belle Terrace Bakersfield, CA 93307

FINAL FUNDING ALLOCATIONS FOR YOUTH PROGRAMS FUNDED UNDER THE WORKFORCE INNOVATION AND OPPORTUNIW ACT FOR PROGRAM YEAR 2019- 20

Dear Committee Member:

At your meeting on May 15, 2019, your Committee recommended the allocation of $3,556,846 in Workforce lnnovation and Opportunity Act (WIOA) youth funding across five sub-recipients. Funding was not recommended for three applicants.

The Workforce Development Board approved your recommendations on June 5,2019. These recommendations were upheld by the Executive Committee at its special session to consider appeals on June 27,2019. The Kern County Board of Supervisors approved the funding recommendations on July 23,2019.

Final funding allocations for WIOA Youth programs for Program Year (PY) 2019-20 are listed on Attachment A, with descriptions of ln- and Out-of-School programs listed on Attachments B and C, respectively.

Since

Hitchcock Assistant County Administrative Officer

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Attachments

A) Final Funding Allocations -Youth for Program Year 2019-20 B) Description of Programs - ln-School C) Description of Programs - Out-of-School

TERESA HITCHCOCK ASSISTANT COUNTY ADMINISTRATIVE OFFICER 1600E.BELLETERRACE,BAKERsFIer,o,CA93307 Opprcs:661.336.6893Fex:661.336.68S8 INTEnNET:www.etronline.com A proud partner of America's Job Center ofCalifornia 5 Attachment A 7/2612019 3:06 PM

FUNDING ALLOCATIONS - FINAL WORKFORCE INNOVATION & OPPORTUNITY ACT YOUTH JULY I, 2OI9 THROUGH JUNE 30,2O2O Threshold for Comprehensive Funding 75% T T Recommended Score/Criteria Youth Funding PY 2019-20 Prop # Prop Cost Per PY 2019-20 % of Requested Recommended AGENCY/ACNUTY Funding Stream Cost Pe. Met Participant ALLOCATED Fundlng # Participants Rec'd PY 2018-19 REQUESTED $ Participants $ Prrflcinanl

;omprehensive OSY 71.5 Out-of-School Youth $0 $1.999,463 $765 $2,614 $0 o.oyo 0 $0

io $'t02,125 10 $o 0.0% 0 $o & Conseruation osY 71.5 Youth $0 $1 02,1 25 10 $0 $0

Korn Countv Communitv Colleoe Oist - BC $0 $305,594 50 $6.1' 5200.000 65.4% $6.06r Itudent Outreach and Academic Reinteoration 86.5 OuLof-School Youth $0 $305,594 50 $6.1 12 $200,000 65.4% $6.061

;SOS s163.078 s187.294 51 $3. $187.294 100.0% 5l $3,672 Jobs Plus! ISY Altemative/Continuation/Court s1 63.078 s1a7.294 ct $3.672 $'187,294 100.0% 51 $3.672

KHSD CRO s2.393.376 $2.786.852 570 $4. $2.786.852 100.0% 57 $4.889 Quest 4 Success Alternative/Continuation/Court s214.323 s214.323 100 $2.'143 $214.323 100.00/. 100 $2,'t43 92.0 $1,872,529 $1,872,529 350 $5,350 $1,872,529 100.00/6 350 $5,350 s306.524 $700.000 120 s5.833 $700.000 't oo ool. 1n $5.833

'athwavs Manaoement Grouo. lnc. $0 $450.000 75 s6- 0.00/" Youth Career Pathwavs Prooram DO Out-of-School Youth $0 $4s0,o0o s6.oo0 o ool.

TehachaDi USD s15r.' $182.700 2S s6.300 1182.700 100.0% 29 s6.

omprehensive OSY 85.8 Ou!of-School Youth $1 51 ,1 62 $'182,700 29 $6,300 $1 82,700 100.0olo $6.:

West Kern Adult Education JPA 50 72.70h $5,556 West Kem 86.8 OuLof-School Youth 72.70k 36 $5,556

Total Youth s2.707.016 s6.289.028 1600 33.931 $3.556.846 56.6% 719 $4,947 ln-School Youth $377.401 s401 .61 7 '151 $2.660 $40'r.6'r7 100.0% 151 Oulof-School Youth $2,330,21 5 $5,887,411 $1,449 $4,063 s3.155.1 53.60/. 568 $5.

ISY % 11% tSY

OSY % 89% OSY

Where allocated funding is less than requested, number of recommended participants has been reduced to match the proposed cosl per participant, with slight differenms due to rounding to the nearest whole number of participants. Actual number of participants may be negotiated during the contracting process iffixed costs do not permit the recommended number to be serued. 6 Attachment B

DESCRIPTION OF WORKFORCE INNOVATION & OPPORTUNITY ACT YOUTH PROGRAMS FUNDED FOR PROGRAM YEAR 2019-20

IN-SCHOOL YOUTH ACTIVITES

Alte rn ativ e/Co nti n uatio n/C ou rt S c h oo I P roq ra m s

Kern County Superintendent of Schools (Areas served: Court Schools: Bakersfield, Kernville; Community Schools: Bakersfield, Mojave, Lake lsabella, Delano, Taft) Jobs Plus! Kern Youth @ Work: Serves participants enrolled in KCSOS Court and Community Schools, many of whom are transitioning out of incarceration. The Senior is used as a pre-work opportunity priorto the paid internship. lt focuses on soft skills, career exploration and required program elements. Participants will obtain certificates in CPR/First Aid and/or Forklift Safety. All participants also have an opportunity to complete coursework and work experience in an established career pathway. Career Technical Education options include: . Medical Academy . Construction . AgiculturalMechanics . Aft & Media . Education Many of these options are articulated with Bakersfield College and/or lead to industry- recognized credentials. Received full amount of requesL

Kern High School District (Areas served: Arvin, Bakersfield (multiple locations), Lamont, Shafter) Quest4 Success): Quest 4 Success serves continuation school youth at five continuation schools plus six Workforce 2000 Charter Schools operating with non-traditional hours. The program provides two sessions, fall and spring, each consisting of 4-8 weeks of career development instruction for 3-5 hours per week followed by 6-8 weeks of subsidized work experience for 15 hours each week. Ouest 4 Success not only provides workforce development activities for youth in continuation school settings but also reaches youth in some of Kern's poorest rural communities. Received full amount of request.

7 Attachment C

DESCRIPTION OF WORKFORCE INNOVATION & OPPORTUNIW ACT YOUTH PROGRAMS FUNDED FOR PROGRAM YEAR 2019-20

OU T.OF.SC HO O L YOUTH ACf IW TI ES

Work Expeience Onlv for EPIC@The Beale

Kern High School District (Areas served: Participants in ETR'S EPIC program) Kern@Work: Provides the Work Experience component to participants enrolled in and referred by ETR'S EPIC program, currently at the Beale library, but may also include, if funding is available, participants in any expansion of EPIC that KHSD is able to serve. Received the full amount of request based on ETR estimate of reterrals,

Comprehensive Out-of-school Youth Proorams

Arbor Education & Training/Rescare Workforce Services (Areas served: Bakersfield, Delano, Tehachapi, Taft) Comprehensive OSY Prooram: Arbor/Rescare has proposed to serve WIOA Out-of- School youth at America's Job Centers in Bakersfield and Delano, plus at satellite locations in Bakersfield, Delano, Tehachapiand Taft. Outreach teams willseek to engage youth where they are in the community and integrate them into the AJCs service structure. Arbor/Rescare operates WIOA Youth programs in 21 states including programs in Fresno, Riverside and Monterey Counties in CA. Not funded. There is no existing agreement with our AJCCS to house youth programs, nor is there currently sufficient space in them. We have been actively wo*ing to locate youth seNices outside the structure of our conventional AJCC' to provide seNices in seftings more attractive to and comfoftable for the disconnected young adults in our area. ln addition, this proposal duplicated existing seNices in the Bakersfield and Tehachapi areas, while there were local providers with their own locations proposing seNices for Delano and Taft.

Farmworker lnstitute of Education & Leadership Development (Areas served: McFarland, Shafter, Bakersfield, Arvin, Lamont, Tehachapi, Cal City) Career Technical Education: FIELD proposes to provide participants enrolled in their program with job training, work readiness, paid work experience and opportunities to earn high school and college credits leading to a certificate, diploma or gainful employment. FIELD operates a State certified Environmental Conservation program in recycling, and also offers work experience in agricultural staffing, horticulture, solar panel installation, childcare and teaching. A construction pre-apprenticeship is also being launched, and career technical education is available through the EPIC de Cesar Chavez school. Not funded- Did not score at or above the funding threshold of 75.

8 Attachment C

Kern Community College District - Bakersfield College (Areas served: Arvin, Delano, McFarland, Wasco and Shafter) Student Outreach and Academic Reinteoration (SOAR): SOAR is designed to serve disengaged youth in North Kern as well as Arvin. Participants will enroll in Bakersfield College with outreach through the BC Rural lnitiatives Program. BC offers Career Technical Education and has established partnerships with community, educational and Adult School partners. Funded at a smaller amount, with fewer pariicipanb for the first year-

Kern High School District (Areas served: Greater Bakersfield, Lamont, Arvin, Shafter, Kern River Valley) Kernworksl: Kernworks is the "umbrella" program that encompasses the programs previously known as Adolescent Career Transition (for emancipated foster youth and those in extended foster care), Blue Collar Career Training, Careers, School, Success and the Re-Entry Education Attainment Program. The program is designed to provide high school graduates and non-graduates with the skills they need to become self- sufficient. Most ofthese youth are not college-bound, so vocational education iscoupled with paid work experience to create a pathway into the workforce. Vocational training programs are developed based on current labor market needs and the interests of the youth. Current options include medical front office, auto tech, business services, customer service-retail and warehousing/logistics. Youth attend vocational training for 4- 8 months followed by 250 hours of paid work experience after which they attend Job Search "Boot Camp" in preparation for unsubsidized employment, or, alternately, enrollment in post-secondary education or advanced training. Funded at the full amount of request,

Pathways Management Group, lnc. (Areas served: wasco, McFarland, Delano, Arvin, Lamont, Bakersfield, Buttonwillow, Cal City, Tehachapi, Shafter, Edison, Lamont, Kern River Valley, Ridgecrest, Greater Taft) Youth Career Pathwavs Proqram (YCPPf: Not curre ntly operating in Bakersfield or outlying areas of Kern County. Disgualified based on incomplete financial sfafements. Encouraged lo apply under future solicitations.

Tehachapi Unified School District (Areas served: Tehachapi, California City, Moiave, Rosamond) WIOA Out-of-School Youth: Tehachapj Unified High School District serves youth across Southeast Kern in collaboration with community partners throughout the area. The program seeks to address barriers to employment by providing a fully accredited high school diploma, industry-recognized certifications and work experience in Kern County's targeted lndustry Clusters. Participants in need of a diploma will receive instruction from a qualified instructor using the PLATO platform, which allows students to work on their assigned courses anywhere, at any time, and test out on materials already mastered, focusing on those areas in which they need to improve. participants who are basic skills deficientwill be co-enrolled in the Tehachapi Ad u lt School. participants will also have the

9 Attachment C opportunity to enroll in certificate programs offered through Cerro Coso Community College via satellite campuses in the area. Funded at the full amount of request.

West Kern Adult Education Network Joint Powers Authority (with West Kern Community College District) (Areas served: Taft, Maricopa, Fellows, Elk Hills, McKittrick, Tupman, Derby Acres, Dustin Acres, Valley Acres) West Kern Youth at Work: Proposes to build on the foundation created by the Taft C- TEC WIOA program with work-based learning, work experiences and educational options, including a parlnership with West Kern Community College District - Taft College. Offerings include English as a Second Language and Career Technical Education, GED classes and HiSET (State Diploma). Funded at a smaller amount, with fewer pafticipan,s for the first year.

10 August 14, 20'19

Youth Committee Kern, lnyo and Mono Workforce Development Board 1600 E. Belle Terrace Bakersfield, CA 93307

EXPLORATORY COMMITTEE FOR THE DEVELOPMENT OF COMPREHENSIVE PRE AND POST-RELEASE SERVICES TO YOUTH-ELIGIBLE, LOW-RISK OFFENDERS AT LERDO JAIL UPDATE

Dear Committee Member

Following preliminary discussion between Kern County Sheriff's Detentions Sgt. Dixie Walters and your Committee, as well as with ETR staff, the Youth Committee and other key stakeholders were asked to recommend members to serve on a committee to explore the feasibility of developing a comprehensive program of pre- and post-release services for youth-eligible (18-24-year-old), low-risk offenders at Lerdo Jail. The following individuals have volunteered their time and expertise: Sgt. Dixie Walters - KCSO lan Journey - Youth Committee/Baskin Mechanical Engineering Jayme Stuart - Kern County Network for Children/Dream Center Valerie Toliver - ETR Client Services Division (intake) Sandra Gutierrez - ETR Client Services Division- (EPIC@TheBeale) Phil Balmet - ETR Employer Services Division (Job Developer), Retired Parole Agent ll and youth correctional counselor Jennifer Bloomquist - ETR Departmental Analyst, A8109 & Youth, prior experience at DHS and KCSO including Sheriff's Aide at Lerdo Karen Briefer-Gose - ETR Supervising Departmental Analyst, A8109 & Youth, prior experience at KCSO ln addition to the above, we are awaitlng the decision by Kern county probation as to whether to send a representative to all meetings or participate on an as-requested basis when issues requiring their input arise. we are now in the process of scheduling an initial meeting at which we will discuss and better define the parameters of the committee's role, for example, extending it from looking only at services to young adults at Lerdo but also serving as a source of juidance and direction for all new offender grant opportunities as they come up. we wiliadopt a

TERESA HITCHCOCK, ASSISTANT COUNTYADMINISTRATIlT I600EBELLErERR'^cE'BAKERSF|ELD'cae33o7n?:i;i:::::'::;:t;:#':;;i;:::"rrriarvor:www'etronrinecomOFFICER

11 2 schedule for future meetings, determine nextsteps and assign tasks so thateach member can use the time between meetings efficiently and there is no confusion as to what the goals for the next meeting are. Our intent isthatthis group be agile and action-oriented. We expect this group to help facilitate the development of small scale pilot programs to test new ideas and collaborative efforts in which we take calculated risks, build on what works and learn from what doesn't. For some of us, this will mean moving out of our comfort zones into territory that is new, but full of potentialfor improving the employability and success of participants who are trying to make the transition from incarceration to self-sufficiency in the community.

Finally, we will look at coming up with a succinct, yet accurate, name for the Exploratory Committee, as the above is unwieldy, and "Exploratory Committee for Youth Services at Lerdo" is narrow and may suggest, inaccurately, that we are talking about juvenile participants, which we are not.

Sincere

T Hitchcock Assistant County Administrative Officer

TH:kb

12 August 14, 20'19

Youth Committee Kern, lnyo and Mono Workforce Development Board 1600 E. Belle Terrace Bakersfield, CA 93307

YOUTH AGENCY QUARTERLY EXPENDITURES UPDATE

Dear Committee Member:

Employers' Training Resource (ETR) introduced cumulative quarterly expenditure plans as a means by which to identify potential underspending early enough to intervene and/or re-allocate funding. Although agencies are expected to run their programs as efficiently as possible, the full expenditure of allocated funding is critical to our area's ability to continue to receive maximum WIOA formula awards and to effectively compete for other grants.

Due to unavoidable delays of up to two months between actual expenditures for a particular month and the reporting of those expenditures to ETR because of differences in accounting cycles, ETR will begin reporting actual and projected year-end expenditures, instead of planned vs. actual quarterly expenditures, to your Committee beginning with the next quarterly meeting. Youth providers will still be required to provide quarterly expenditure plans to help illustrate expected spending patterns, which analysts will incorporate, along with historical spending data and other information to develop and revise their projections for total year-end expenditures.

The attached spreadsheet shows actual Fourth Quarter Expenditures for Program Year (PY) 2018-1 9, prior to final close-out, for each agency plus a projection of final, post- closeout expenditures. Projections include allowable budget transfers between programs within each agency to maximize the utilization of funds.

It is projected that, in aggregate, our subcontracted youth service providers will have expended 96% of their allocated funds by the time all twelve months of expenditures and accruals have been submitted.

It is important to note that our ln-School programs for Alternative, Continuation and Court School youth were subject to late starts due to a delay in the final funding recommendations combined with the fact that one program had been previously asked to sunset and the other hadn't been W|OA-funded in over a decade.

TERESA HITCHCOCK ASSISTANT COUNTYADMINISTRATIYE OFFICER 1600E BELLETERR cE, BA(ERSFIELD, CA93307 0FncE:661.336.6893 FAxr 661.336.6858 INTERNET: www.etronline.com A proud partner ofAmeica's lob Center of Californio 13 2

This meant both programs required some time to "ramp up" rather than being able to "roll through" the end of one program year and the beginning of another. This will not be a factorforPY20l9-20. ln addition, Kern High School District (KHSD) has consolidated its four Comprehensive Out-of-School offerings into a single program with four components, thus eliminating the need for four separate budgets and enrollment targets. This will reduce the complexity of projections and eliminate the need for most budget transfers.

Finally, we would like to point out that enrollments for KHSD'S Kern@Work program, which provides the Work Experience component for ETR's Epic@TheBeale program is entirely dependent on ETR for referrals. The program was under expended in PY 2018- 19 because of a slower than anticipated rollout of the EPIC program; however, EPIC is growing quickly and PY 20'19-20 funding for Kern@Work is based on expected demand and the rolling through of participants who began in one program year but will finish in the next.

Si

Teresa Hitchcock Assistant County Administrative Off icer

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AUachment

14 2018-19 ISY Youth Cumulative Quarterly Expenditure Plan vs. Actual* PRIOR TO FINAt CTOSEOUT Pre Accruals thru thru Dec thru Mar thru June Closeout lst Q 18t Q l8t Q 2nd Q 2nd Q 2nd Q 3rd Q 3rd Q 3rd Q 4th Q 4th Q 4th Q KHSD Tot KHSD Agency Plen Actual % of Plan Plan Actual % of Plan PIan Actual % of Plan Plan Actual o/o Plan Plan Total Plan KCSOS ISY $38,000 $o 0% $79,500 $35,031 44Yo $122,400 $76,530 63% $163,078 $125,867 77% KHSD Q4S $42,865 $0 0% $85,730 o% $128,595 $53,225 41Yo $214,323 $174,796 82%

KHSO CTIES $1 7.1 36 $85.31 1 4980/. $34.272 $103.878 303% $s1,408 $98,527 '192% $8s,677 $98,527 1'150/" $300,000 $273,323 91.1oh Program Closed Taft CTEC ISY $1,250 $0 0% s2,500 $2,s94 104?/" $3,750 $2,594 69% $s,000 $4,514 90% May Program Closed Tehachapi ISY $727 $563 77% $1,755 $985 56% $2,783 $937 34% $3,711 $937 25% Program Closed ISY Totals $99,978 $85,874 86% $203,757 l't42,88 70% $308,936 $231,8r 3 75% $471,789 $404,641 86%

OSY Youth Cumulative Quarterly Expenditure Plan vs. Actual* Accruals 1st Q 1st Q lst Q 2nd Q 2nd Q 2nd Q 3rd Q 3rd Q 3rd Q 4th Q 4th Q 4rh Q KHSD Tot KHSD % Agency Plan Actual % of Plan Plan Actual % of Plan Plan Actual % of Plan Plan Actual o/o Plan Plan Total Plan KHSD ACT $75,537 $46.948 62% $147.297 $101 ,919 69% $226,610 $1 38,178 61% $377,684 s205,912 55% KHSD BCCT $1 10,135 $1 45,340 132% $214,764 $212,095 99% $330,406 $296,962 90% $550,677 s440,631 80% KHSD CS2 $165,845 $104,069 99% $323,398 $237,744 74% $497,535 $393,684 79% $71 0,098 Ss7o,033 80% KHSD REAP $46,814 $47,694 102% $91,287 $277,330 304% $140,442 $156,678 112o/o $234,070 S21s,105 92% $1,872,529 $1,432,682 76.5% KHSD WEX* $0 $4,613 N/A $45,979 $30,709 67% $229,893 $74,785 33% $306,524 S182,1s1 59% May Taft CTEC OSY $4,250 o% $6,2s0 $9,895 158o/o $8,250 $9,895 120% s10,s00 $10,723 102% Program Closed Tehachapi OSY $16,800 o% $68.631 $81,807 119o/o $120,462 $120,765 1000/" $1 51,162 $153,936 '102% OSY Totels $419,381 $408,664 97yo $897,605 $951,499 106% $1,553,598 $1,1 90,947 77% i2,34o,715 $1,779,492 76%

Overall Totals 'Reported on Claims, including accruala. May be two months behind depending on cutoff date of accounting cycle. OSY% "Oepends on referrals from ETR

Month

Modified Proiection Factol = L2 12 mos 12 mos tsY 18-19 tsY 18-19 tsY 18-19 tsY 18-19 osY 18-19lOSY 18-19lOSY 18-19 osY 18-19 Total Total Total % Agency Budget Prorected Remain Proiected BudSet lProjected lnemain Proiected Budset Proiected Proiected Kc50S tSY 153078 125867 3721t 77% 163078 L25867 77% KHSD Q4S rSY 214323 774796 39527 a2% 2L4323 t74796 82% KHSD CTIES 86272 98527 -12315 tt4% 86272 98527 Lt4% KHSD ACT 3776841 2336641 r44O2O 62% 377684 233664 62% XHSD BCT sso677l s731321 -224ss LU% 550677 573732 tu% KHSD CS2 71OO98l 8o8os9l -9796t LL4% 710098 808059 tL4% KHSD REAP 234O7O| 21s1o5l 18964 92% 234070 215106 92% KHSD WEX Only 306s241 29%t7l 7207 9a% 306s24 299377 98% Taft CIEC WF 5000 451-4 486 9V/. losool LoTBl -223 toz% 15500 t5237 98% Tehachapi 3771 937 2774 2s% 1511621 1s39361 -2774 toz% 154873 L54873 to[Jy. Totals 472324 404541 57683 86% 234o7rsl 22srs37l 46778 98% 2813039 2598578 96v

15 loof exp lSYo 8s% rem 7t446L August 14,2019

Youth Committee Kern, lnyo and Mono Workforce Development Board 1600 E. Belle Terrace Bakersfield, CA 93307

STATUS OF YOUTH SUBGRANTEE MONITORING REPORTS

Dear Committee Member:

The following reports have recently been completed and are being filed with your Committee

Monitoring reports with no findings:

Kern County Superintendent of Schools (KCSOSI (6124119) Fiscal report. Taft Union High School District (TUHSD) (6114119) Program report.

Copies of these reports are on file and available for review by Committee members.

Sincere

Teresa Hitchcock Assistant Cou nty Ad m inistrative Officer

TH:lm

TERESA HITCHCOCK, ASSISTANT COUNTY ADMINISTRATIVE OFFICER 1600 E. BELLE TERRACE, BAKERSFIELD, cA 93307 oFFrcE: 661.336.6893 Fax: 661.336.6858 INTERNET: www.etronline.com A proud parher of America's Job Center of California 16 Kern, lnyo & Mono Workforce Development Board Youth Committee Attendance 2018 Qtrs 1-4 P = Present U=unexcused X=Cancelled Not a member of A = Excused Absence Member 2l7lL8 slt6lLs 8122lt8 LLlL4lts First Last YC YC YC YC Rob Arias P A P P Dale Countryman P P P P Jim Elrod A P P P Christopher Gerry A P P U Teresa Hitchcock P P P A lan Journey P P A A Ka rin e Kanikkeberg P P P P Randy Martin A A A resigned Diane McClanahan A A A P Greg McGiffney A P P U John Means P A A A Magda Menendez P Resigned 5l7lt$ Sandy Mittelsteadt P P P P Mark Novak A P resigned Clare Pagnini A A P A Leticia Perez A A A A Norma Rojas-Mora P P P P jayme Stuart Appt2128 P P P Greg Terry P P A P Veronica Vega P P P P David Villarino U A P A Todd Yepez P P A P

17 Kern, Inyo & Mono Workforce Development Board Youth Committee Attendance 2019 Qtrs 1-4 P = Present U=unexcused X=Cancelled Not a member of A = Excused Absence Member 216lLe slLslts 8/L4lte tLltslt9 First Last YC YC YC YC Rob Arias P P RESIGNED Dale Countryman P P Jim Elrod P P Teresa Hitchcock P A lan Journey P A Karine Kanikkeberg U A Traco Matthews A U Diane McClanahan P P John Means A A RESIGNED Sandy Mittelsteadt A RESIGNED Clare Pagnini P A Leticia Perez A A Norma Rojas-Mora U P Jayme Stuart P P Greg Terry A P Veronica Vega P A David Villarino U P Todd Yepez P A

18 KERN, INYO AND MONO WORKFORCE DEVELOPMENT BOARD AND COMMITTEES' MEETING SCHEDULE CALENDAR YEAR 2019

Proqram and Business Services Committee America's Job Center of California, 1600 East Belle Terrace, Bakersfield, Second Floor

Thursday, January 31,2019,8 a.m. Thursday, May 23,2019, 8 a.m. Thursday, August 8, 2019, 8 a.m. Thursday, November 7, 2019, 8 a.m.

Youth Committee America's Job Center of California- Oildale Affiliate, 1129 Olive Drive, Bakersfield

Wednesday, February 6, 2019, 3 p.m. Wednesday, May 15,2019,3 p.m. Wednesday, August 14, 2019, 3 p.m. Wednesday, November 13, 2019, 3 p.m.

Executive Committee America's Job Center of California - Bakersfield, 1600 East Belle Terrace, Bakersfield, Second Floor

Thursday, February 14,20'19,4 p.m. Wednesday, May 22,2019, 4 p.m. Thursday, June 27,20'19,4 p.m. SPECIAL SESSION Thursday, August 22, 2019, 4 p.m. Thursday, November 14,2019,4 p.m.

Workforce Development Board lnternational Brotherhood of Electrical Workers, 3921 North Sillect Avenue, Bakersfield

Wednesday, February 27,2019,7 a.m. Wednesday, June 5, 2019,7 a.m. RESCHEDULED Wednesday, September 11, 2019, 7 a.m. Wednesday, December 4,2019,7 a.m.

19