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June 2018 Project Management Oversight Report

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June 2018 Project Management Oversight Report June 2018 Project Management Oversight Prepared by the Department of Finance, Innovation & Technology REPORT ON PROJECT MANAGEMENT OVERSIGHT – JUNE 2018 Executive Summary This semi‐annual Report on Project Management Oversight details Service Board efforts in implementing their capital programs. Included are details on all state‐funded projects, regardless of budget, and all systemwide projects with budgets of $10 million or more, regardless of funding source. Information in this report was collected by direct interviews, project meetings, and documented submissions from Service Board project management teams. The State of Good Repair backlog for the region currently stands at $19.4 billion, and the 10‐ year capital need for normal reinvestment is $18.3 billion, which results in total 10‐year capital need of $37.7 billion. The 60 projects detailed in this report together represent $3,861,547,183 worth of construction, maintenance, and procurement. Many of these projects will address outstanding capital needs, while others are directed to compliance with federal requirements or enhancing customer experience, safety, and security. The majority of state funded projects are within budget, one project is under budget. 80% of the state funded projects are on schedule. Regarding change orders, some of the added budget came from decisions by the Service Boards to add value to projects or comply with federal requirements. Other change orders were mostly for unforeseen conditions, and a minimal amount was due to errors and omissions. There were also change orders that provided credit for value engineering and for unused allowance and deleted work. Although the progress being made on these projects is significant, current capital funding will not support much needed renewal of the region’s aging transit infrastructure. Deferring infrastructure maintenance and replacement has negative impacts on the quality of service provided, including deteriorating service reliability. RTA, in accordance with the Strategic Plan, is committed to seeking stable, long‐term capital funding solutions critical to renewing and maintaining the region’s transit system. RTA and the Service Boards must collectively work to educate the public on the region’s transit needs and advocate for funding. RTA recognizes the commitment, collaboration, cooperation, and level of effort each Service Board provided for the Report on Project Management Oversight to be a success. RTA is appreciative and pleased to note the exemplary and ongoing commitment of transit agency personnel during this process. RTA will continue to work with the CTA, Metra, and Pace to advocate for more capital funding at both the state and federal level to ensure our transit system continues to prioritize and work towards a State of Good Repair. REPORT ON PROJECT MANAGEMENT OVERSIGHT – JUNE 2018 Table of Contents Section I – State‐Funded Projects .........................................................................1 Project List ................................................................................................2 CTA ............................................................................................................3 Metra .......................................................................................................12 Pace .........................................................................................................21 Budget Performance ...............................................................................26 Schedule Performance ............................................................................27 Change Orders ........................................................................................28 Section II – Systemwide Projects over $10,000,000 ...........................................30 Systemwide .............................................................................................31 CTA ..........................................................................................................38 Metra ......................................................................................................50 Pace .........................................................................................................68 REPORT ON PROJECT MANAGEMENT OVERSIGHT – JUNE 2018 Section I State‐Funded Projects 1 REPORT ON PROJECT MANAGEMENT OVERSIGHT – JUNE 2018 Systemwide STATE‐FUNDED PROJECTS SERVICE BOARD PROJECT TITLE BUDGET CTA Wilson Transfer Station $169,959,391 CTA 95th Street Terminal Improvements $90,000,000 CTA Perform Rail Car Overhaul (3200 Series) $53,182,149 CTA Jefferson Park & Belmont Intermodal Facility Renovations $15,236,957 CTA North Red Line Stations – Sheridan $11,300,000 CTA Dearborn Subway Station Improvements – Grand, Chicago, and $11,028,240 Division CTA 98th Shop – Replace Hoist and Spin Jacks $5,323,426 CTA Rail Shop Roofs and Washer Replacements $3,073,202 Metra Positive Train Control – System Integrator $85,000,000 Metra Rail Car & Locomotive Rehab $56,428,075 Metra Union Pacific West Line Expansion $44,500,000 Metra Deering Bridge $19,800,000 Metra Union Pacific North Line Bridges and Ravenswood Station $12,668,903 Metra Healy Station – Milwaukee District North Line $7,709,200 Metra Hazel Crest Station – Metra Electric District $4,868,483 Pace Purchase 40’ Compressed Natural Gas Buses $49,000,000 Pace Purchase 40’ Fixed Route Buses $7,891,804 Pace Purchase Approximately 85 Paratransit Vehicles $7,290,500 Pace Construct Toyota Park Transportation Center $2,000,000 Pace Bus Stop Improvements – Joliet Multi‐Modal Transportation Center $1,709,500 Note: Amounts shown represent only the IDOT/RTA‐funded portions of overall project budgets. 2 REPORT ON PROJECT MANAGEMENT OVERSIGHT – JUNE 2018 Wilson Transfer Station (Final) Description: The Wilson Street Station and elevated track structure from Montrose Avenue to Leland Avenue was replaced with a four track station and platforms between the express and local tracks. The elevated track structure between Sunnyside Avenue on the south to Leland Avenue on the north was replaced with steel columns and econcret track bed. The elevated track structure over Broadway Street is a full span, which eliminated piers in the street right‐of‐way. The architectural facades of historic buildings were preserved. Status: The station is in operation and the project is in closeout. A contractor submitted closeout plan has been accepted and is being implemented. Project activities have been to perform punch list, change order work, prepare and submit record documents. This is the final report on this project. Budget: The project was completed under budget. Cost savings from value engineering were in the amount of $1.18M. CTA also saved $1.18M by purchasing revenue equipment for the station directly instead of through the general contractor. Budget Obligated* Expended* Expended % State‐Funded Budget $169,959,391 $169,831,548 $168,577,236 99% Overall Project Total $206,070,539 $202,677,771 $190,458,787 92% Schedule: The project was completed on schedule. Milestone Baseline Schedule Actual (A) / Forecast Advertise for Proposals March 2014 March 2014 A Environmental Clearance April 2013 June 2014 A Notice to Proceed July 2014 July 2014 A Start Three‐Track Operations March 2015 March 2015 A End Three‐Track Operations March 2017 March 2017A Substantial Completion January 2018 January 2018 A Highlights: The $206 million dollar project is one of the largest elevated track projects performed by CTA: Covered platforms have been provided on all tracks. Commuters have access between Purple Line express trains and Red Line local trains. Station access is being provided to persons with disabilities in accordance with ADA. Station entrances are on both sides of Wilson Avenue have as well as Sunnyside Avenue *Obligated and Expended amounts as of April 2018. 3 REPORT ON PROJECT MANAGEMENT OVERSIGHT – JUNE 2018 95th Street Terminal Improvements Description: This project will expand and greatly improve the 95th/Dan Ryan Red Line station as well as its bus terminal with a new stationhouse comprising north and south bus terminal facilities for the 14 CTA and 5 Pace bus routes that serve the station, in addition to improved pedestrian access. This station serves over 1,000 CTA and Pace buses daily. Status: The main terminal design‐build contract has continued design, bid and construction activities. For design, the north bus bridge package is undergoing a quality review by the designer prior to submission and the pedestrian bridge package is being advanced. Bidding and award of construction work orders is on‐going. For the south terminal, the space is in operation and punch list work is being performed. For the north terminal, demolition activities are being performed. Budget: The project is on budget. Budget Obligated * Expended * Expended % State‐Funded Budget $90,000,000 $89,954,566 $88,864,562 99% Overall Project Total $280,000,000 $277,682,134 $195,047,076 70% Schedule: Project schedule updates continue to show construction of the south terminal to be behind schedule and project completion on schedule. Milestone Baseline Schedule Actual (A) / Forecast Prime Contract Award March 2015 December 2015 A Complete Construction Phase 1 January 2018 April 2018 A Substantial Completion December 2018 December 2018 Highlights: The terminal design features improvements in safety and amenities for CTA and Pace customers: Pedestrian overpass bridge between terminals to avoid the need for street level crossings.
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