Project Management Oversight
December 2020 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Executive Summary
This semi‐annual Report on Project Management Oversight details Service Board efforts in implementing their capital programs. Included are details on all state‐funded projects, regardless of budget, and all systemwide projects with budgets of $10 million or more, regardless of funding source. Information in this report was collected by direct , interviews project meetings, and documented submissions from Service Board project management teams.
The RTA’s 2018‐2023 Regional Transit Strategic Plan, Invest in Transit, highlights $30 billion of projects that are needed to maintain and modernize the region’s transit network. To maintain and preserve the current system in a State of Good Repair (SGR), as well as address the backlog of deferred SGR projects, requires a capital investment of $2 to $3 billion per year.
The Rebuild Illinois funding is planned to expedite overdue repair and replacement projects, reduce the backlog of deferred improvements, and move the system toward a state of good repair. It nearly doubles the previous five‐year regional capital program of $4.3 billion. The funds enable real progress on the state of good repair, by allowing improvements and in some cases replace aging system assets.
Although this has been a difficult year due to operating funding shortfalls related to COVID‐19, the Service Boards are continuing with the implementation of their capital programs. This report includes, for the first time, 13 Rebuild Illinois projects representing $655 million in Rebuild Illinois funding. The 13 projects reported on have begun during this reporting period and have ongoing activities. Many of these projects have milestone payment contracts so the expenditures are low as milestones are in the process of being met. There are also many other Rebuild Illinois projects that are under procurement and will be included in the next report.
The 52 projects detailed in this report together represent $5.7 billion worth of construction, maintenance, and procurement. Many of these projects address outstanding capital needs, while others are directed toward compliance with federal requirements or enhancing customer experience, safety, and security.
All of the state funded projects are within budget. Three state funded projects were completed during this reporting period. There was one change order executed during the current reporting period. All executed change orders were for ongoing projects, mostly to add value and address unforeseen conditions. Construction activities continued during the current COVID‐19 crisis by following CDC recommendations at the job sites with no significant delays to the construction projects.
RTA recognizes the commitment, collaboration, cooperation, and level of effort each Service Board provided for this report. RTA is appreciative and pleased to note the exemplary and ongoing commitment of transit agency personnel during this process. RTA will continue to work with the CTA, Metra, and Pace to advocate for more capital funding at both the state and federal level to ensure our transit system continues to prioritize and work towards a State of Good Repair.
REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Table of Contents
Section I – State‐Funded Projects ...... 1 Project List ...... 2 CTA ...... 3 Metra ...... 6 Pace ...... 18 Budget Performance ...... 27 Schedule Performance ...... 28 Change Orders ...... 29
Section II – Systemwide Projects over $10,000,000 ...... 31 Systemwide ...... 32 CTA ...... 36 Metra ...... 43 Pace ...... 58
Conclusion ...... 66 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Section I State-Funded Projects
1 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Systemwide
STATE-FUNDED PROJECTS
SERVICE BOARD PROJECT TITLE BUDGET CTA *5000-Series Rail Car Rehabilitation $221,537,449 CTA 98th Street Rail Shop Bridge Replacement $5,222,791 CTA *Non-Revenue Vehicles – Diesel Locomotives $473,165 Metra *Union Pacific North Line Bridges (South 11 Bridges) $156,100,000 Metra *Locomotive Purchase $138,916,300 Metra Positive Train Control (PTC) $85,000,000 Metra Rehabilitation of Rolling Stock $57,005,321 Metra Union Pacific West Line Expansion $44,500,000 Metra Auburn Park New Station $20,000,000 Metra Union Pacific North Line Bridges and Ravenswood Station $12,668,903 Metra *Central Warehousing $10,000,000 Metra *5 Station Design – Electric Line $4,263,987 Metra *Smart Gates $1,500,000 Pace Purchase 40' Compressed Natural Gas Buses $49,000,000 Pace *New I-55 Garage – Plainfield $43,752,500 Pace *New Northwest Division Garage – Wheeling $43,135,380 Pace Pace South Campus Project – Markham $27,100,000 Pace *River Division Expansion and Improvements $21,260,000 Pace *Bus Stop Improvements – Joliet Gateway Center $9,509,500 Pace Purchase 15-Passenger Paratransit Buses $7,290,500 Pace *ADA Technology Upgrades and Transfer Centers $4,000,000 Pace *Orland Square Mall Bus Stop Improvements $640,000
Note #1: Amounts shown represent only the state-funded portions of overall project budgets. Note #2: Projects listed in bold and with an asterisk are new projects from the Rebuild Illinois program.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
5000‐Series Rail Car Rehabilitation
Description: This project will provide for the quarter‐life overhaul of the 5000‐Series rail cars, which is an overhaul effort designed to be performed on each rail car at approximately six to seven year intervals. Schedule maintenance will include major component rebuilds and needed repairs to the car bodies. Additional worky ma include: replacing control groups, air conditioning units, truck assemblies, including traction motors, cables, batteries, brake calipers, axle assemblies, interior seat modifications and other critical components
based on condition assessment.
Status: The Phase 1 non‐critical work was for project administration and NTP was given in August 2020. CTA continued to perform training for items that are part of the Phase 2 Overhaul. The Phase 2 work was awarded in October 2020 and continues to make headway. The first delivery of material is scheduled for June 2021. Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $221,537,449 $73,810,250 $0 0% Overall Project Budget $400,000,000 $140,555,121 $23,136,404 6% Schedule: The project is on schedule.
Milestone Baseline Schedule Actual (A) / Forecast Phase 1 Notice‐to‐Proceed August 2020 August 2020 (A) Phase 2 Notice‐to‐Proceed October 2020 October 2020 (A) Substantial Completion June 2023 June 2023
Highlights: This overhaul will improve the comfort, quality, and service reliability of the rail cars while reducing operating maintenance costs. Unscheduled maintenance will be significantly reduced as more rail cars are cycled through the overhaul program.
*Obligated and Expended amounts as of October 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
98th Street Rail Shop Bridge Replacement
Description: The purpose of this project is to repair damage due to a water infiltration condition at the penthouse level employee entrance and receiving room at the 98th Street Rail Shop. The rail shop is approximately 49,000 square feet and was built in 1969 with an expansion in 1993. CTA rail cars are maintained and repaired at this facility, and it is part of the 98th Street Yard, one of the largest yards in the CTA System. This project is intended to bring
elements of the rail shop facility to a state of good repair.
Status: Design for this project is completed. Construction work on the Rail shop bridge deck is ongoing. Phase 1 and 2 of construction (the lower levels of repair) have been completed. The contractor is currently restoring the penthouse level of this rail shop. Budget: The project is on budget.
Budget Obligated* Expended* Expended % State-Funded Budget $5,222,791 $4,437,065 $1,308,354 25% Schedule: The project is behind schedule due to delays with procurement of materials.
Milestone Baseline Schedule Actual (A) / Forecast Notice to Proceed January 2020 January 2020 (A) Substantial Completion November 2020 December 2020
Highlights: The 98th Street bridge is approximately 60 feet long and connects the State Street expressway overpass to the upper level of the rail shop employee entrance. The connecting bridge has suffered extensive damage through the years and is in need of replacement. The bridge concrete deck is not adequately sloped which causes rain water to enter the shop building. This project will provide a new access bridge and canopy, new concrete deck, window replacement, plumbing and masonry work.
*Obligated and Expended amounts as of October 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Non-Revenue Vehicles – Diesel Locomotives
Description: This project will provide for the replacement of CTA’s diesel locomotive snow fighters. The self- propelled locomotives with special attachments to remove snow and ice during severe winter weather conditions are able to operate and clear system track, so that CTA can safely power up the system to restore/provide sevice. When traction power is down, this equipment will also be used to move rolling
stock to secure locations.
Status: CTA gave the manufacturer the Notice-to-Proceed in August 2020. The first vehicle is expected to be delivered in Q3 of 2022. Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $473,165 $14,999 $0 0% Overall Project Budget $22,731,013 $478,180 $26,237 0.1%
Schedule: The project is on schedule.
Milestone Baseline Schedule Actual (A) / Forecast Notice-to-Proceed August 2020 August 2020 (A) Substantial Completion November 2022 November 2022
Highlights: The locomotives have been in service from 1981 and 1986 and have exceeded their life expectancies. CTA’s Operation Management identified the condition of this equipment as poor and of the highest priority for replacement.
*Obligated and Expended amounts as of October 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Union Pacific North Line Bridges Phase 2 (11 South)
Description: This project involves the replacement of 11 bridges on the Union Pacific (UP) North Line from Cornelia Avenue southward to Fullerton Avenue, and the rehabilitation of the Addison Street bridge. The structural scope of work will include the replacement of existing stone abutments, replacement of steel spans, new ballasted bridge decks, and retaining wall construction and embankment landscaping. Also, some track work will be accomplished between the bridges, including the replacement of wood ties with concrete ties to ensure reliable train operations.
Status: A contract for design was advertised for bid and awarded. A Notice to Proceed with the design has been issued by Metra in June 2020. Site surveys and inspections have been completed. Design activities are ongoing and the design documents are progressing towards the 30% design milestone. Professional Services contract for NEPA activities is being prepared to go out to bid.
Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $156,100,000 $6,055,830 $0 0% Overall Project Budget $162,100,000 $6,055,830 $0 0%
Schedule: The project is on schedule. Milestone Baseline Schedule Actual (A) /Forecast Design Notice to Proceed June 2020 June 2020 (A) Design Completion September 2022 September 2022 Project Substantial Completion December 2024 December 2024
Highlights: These bridges are over 100 years old. They are showing signs of increased deterioration and have exceeded their useful life. These bridges cannot be repaired economically and must be replaced to provide uninterrupted commuter service.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Locomotive Purchase
Description: This project involves the purchase of up to forty‐two (42) remanufactured diesel locomotives which will allow for increased horsepower, lower emissions, and greater fuel efficiency than the current fleet average.
Status: As part of this project, Metra has previously purchased 21 F‐59H1 Locomotives. All 21 Locomotives have been received and accepted. A new requisition was processed for additional new or remanufactured diesel locomotives. The bids have been received and a contractor has been selected for the purchase of a base order of 15 remanufactured diesel locomotives. The Rebuild Illinois funding is allocated for this purchase. The cores for the first 10 locomotives are currently being built. The first locomotive is expected to be delivered in January 2022. Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $138,916,300 $137,150,000 $0 0% Overall Project Budget $186,576,796 $164,307,500 $27,157,500 15% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast Notice to Proceed (15 Locomotives) April 2020 April 2020 (A) 15 Locomotive Order Completion December 2022 December 2022
Highlights: The current Metra locomotive fleet is reaching the end of its useful life, or has exceeded its useful life, and needs replacement. Purchase of additional locomotives will increase Metra's spare ratio, which will improve service reliability. Newer locomotives may reduce maintenance costs.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Positive Train Control (PTC) – System Integrator
Description: The Positive Train Control (PTC) system is comprised of wayside, onboard, and central equipment, including signals, GPS, computer hardware and software, and various other communications components. The system integrator functions to combine these components through design, testing, and implementation.
Status: System integrator planning and work activities support PTC implementation. Various testing is on‐ going and interagency project status reports are being submitted. Training continues and recently included the development of instructional videos to supplement the CAD (Computer‐Aided Dispatching) training for dispatchers. Work continues on the deployment and testing of the Clear Path operating interface to other rail partners in the Chicago area. System Integrator is providing maintenance services for Metra’s configuration management system to collect, monitor, and resolve anomalies, changes, and defects. The overall project is on track for the federal PTC system certification by the end of the year. All required Metra lines are running in Revenue Service Demonstration and testing has been completed with all tenant operators. NICTD will start running on PTC in early December and all other tenants are running PTC operations. Metra anticipates that the PTC Safety Plan submitted to the FRA will be approved shortly. Budget: The project is on budget. The state‐funded budget amount is dedicated to the System Integrator. The overall project total includes additional federal and local funding.
Budget Obligated* Expended* Expended % State‐Funded Budget $85,000,000 $85,000,000 $81,895,267 96% Overall Project Total $415,879,609 $376,958,032 $320,899,382 77%
Schedule: The project is on schedule. Milestone Baseline Schedule Actual (A) /Forecast Contract Award August 2015 August 2015 (A) Begin Implementation August 2015 August 2015 (A) Subdivision Service Initiated ‐‐‐ October 2018 (A) Substantial Completion December 2020 December 2020
Metra is responsible for PTC implementation on the five corridors on which it owns/leases. Activities include on‐board vehicle, wayside, communications and Back Office Segment (BOS) hardware and software design, construction/installation, testing, Revenue Service Demonstration (RSD) and implementation of the PTC system in compliance with regulatory requirements.
*Obligated and Expended amounts as of September 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Positive Train Control (PTC) – System Integrator (continued)
Metra operates as a tenant on three lines on which PTC will be implemented by the other host railroads. Activities include on‐board vehicle hardware and software installations, testing, RSD, and interoperability with the host railroad PTC system in compliance with regulatory requirements.
Finally, Union Pacific Railroad (UP) hosts Metra rail operations on three corridors. PTC implementation is the responsibility of the UP, in which UP will host Metra’s BOS for PTC operations.
Party Responsible to Line Name Owner Lead PTC Installation BNSF Railway (BNSF) BNSF BNSF Heritage Corridor (HC) Canadian National Canadian National Milwaukee District North (MD‐N) Metra Metra Milwaukee District West (MD‐W) Metra Metra Metra Electric District (MED) Metra Metra North Central Service (NCS) Canadian National Canadian National Rock Island District (RID) Metra Metra SouthWest Service (SWS) Norfolk Southern / Metra* Metra Union Pacific North (UP‐N) Union Pacific Union Pacific Union Pacific Northwest (UP‐NW) Union Pacific Union Pacific Union Pacific West (UP‐W) Union Pacific Union Pacific *Some segments of the SouthWest Service line are owned by Metra and others by Norfolk Southern
The table below shows the progress on the Revenue Service Demonstration for the five corridors that Metra owns/leases and is responsible for PTC implementation.
Revenue Service Line Name Demonstration Date Actual (A) / Forecast: Milwaukee District North (MD‐N) June 2020 (A) Milwaukee District West (MD‐W) June 2020 (A) Metra Electric District (MED) January 2020 (A) Rock Island District (RID) October 2018 (A) SouthWest Service (SWS) May 2019 (A)
Highlights: There are 4 core elements of the PTC system: Prevent train‐to‐train collisions. Stop over speed derailments. Inhibit movement of a train through a switch left in the “wrong” position. Block unauthorized incursion into roadway work zones.
*Obligated and Expended amounts as of September 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Rehabilitation of Rolling Stock (Final)
Description: Metra is rehabilitating locomotives and bi-level commuter rail cars. The locomotives are being rebuilt with overhaul of the diesel engine, traction alternator, head end power alternator and gear box, replacement of the control system, coupler and draft gears, revamping of the trucks, installation of secondary engine room door and painting. The rail cars are being renovated with replacement of couplers, yokes, draft gears, weather stripping, seats, floors, walls, window and door mechanisms, application of tube style diaphragms, renewal of the 480-volt and control train lines and repair of heating and lighting systems. Status: Locomotive and rail car units are being rebuilt as part of an ongoing rolling stock rehabilitation program. The 42 F40PH-2 locomotives, 99 Nippon Sharyo rail cars, 27 of the MP36 locomotives, 20 Budd rail cars, and 57 of the BNSF Budd rail cars identified for this project have completed the rehabilitation program. Budget: The project completed on budget with all funds expended. Metra has reprogrammed some unused funds from other state grants and they were added to this project.
Budget Obligated* Expended* Expended % Locomotives $29,891,267 $29,891,267 $29,891,267 100% Rail Cars $27,114,054 $27,114,054 $27,114,054 100% Overall Project Total $57,005,321 $57,005,321 $57,005,321 100% Schedule: The project was completed on schedule. Progress was being measured with production rates.
Vehicle Baseline Production Actual Production F40PH-2 Locomotive 30 Weeks 26-30 Weeks MP36 Locomotive 103 Days Program Complete Nippon Sharyo Rail 28 Days 28 Days Budd Rail Car 100 Days Program Complete BNSF Budd Car 15 Days Program Complete Highlights: This project will lower maintenance costs. For locomotive rehabs, fuel costs will, also, be lowered and air pollution and the regional economy health will be improved. For rail car rehabs, the reliability and quality of service for commuters will be improved.
*Obligated and Expended amounts as of October 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Union Pacific West Line Expansion
Description: This project is part of a public-private partnership between Metra and the Union Pacific Railroad (UPRR) to construct a new third main line track. The segments funded under this project are located between mileposts 10.0 and 11.8 in Maywood and Melrose Park (eastern section) and between mileposts 32.1 and 38.4 in West Chicago and Geneva (western section).
Status: Construction activities are mostly completed for the eastern section. Work was completed along the east abutment of the Des Plaines river bridge and fencing was installed. Melrose Park station construction activities are completed. The Maywood Station platform is completed along with lighting. The outstanding activities at Maywood Station include sidewalks and ramps leading to the station as well as landscaping. The construction portion of the western section of the project will go out for bid in Q1 of 2021 once Metra and UPRR finalize the agreement. The procurement efforts will be led by UPRR. Budget: The project is on budget. The state funding below provides for portions of the project design, environmental study, land acquisition, and construction. Metra and the Union Pacific Railroad are sharing these costs. The overall project total cost referenced below includes Union Pacific railroads expected cost for the project.
Budget Obligated* Expended* Expended % State-Funded Budget $44,500,000 $15,102,256 $15,098,721 34% Metra Portion $47,261,212 $19,863,468 $17,788,724 38% Overall Project Total ** $124,939,627
Schedule: The project is on schedule. Milestones for the Western Section will be established once the project goes out for bid. Baseline Milestone Actual (A) /Forecast Schedule Design Completion March 2016 March 2016 (A) Eastern Section Construction Notice to Proceed November 2017 November 2017 (A) Eastern Section Construction Substantial Completion December 2020 December 2020 Highlights: The addition of a third main line track will eliminate key bottlenecks and allow Metra to add more service, including more express trains, on the line. The potential for freight interference will also be mitigated.
*Obligated and Expended amounts as of October 2020. ** Obligations and Expenditures are tracked for the Metra portion of the project cost
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Auburn Park New Station
Description: This project is for the construction of a new station in the Auburn Park area on the Rock Island District in Chicago. The station will adhere to ADA standards and Metra’s station design guidelines. This new station will include an island 8-car asphalt platform, lighting, elevator access, sheltered passenger warming facilities, and a stair and elevator headhouse tower. Retaining wall improvements, visual information and station signage will also be constructed. Status: The contract to demo the bridge was awarded, Notice-to-Proceed was given in August 2020 and demolition is expected to be completed by the end of the year. Metra finalized the real estate acquisition of the building in November and demolition will continue to February 2021. The design for the new station is completed and the bridge lift design is 40% complete. Budget: The project is on budget.
Budget Obligated* Expended* Expended % State-Funded Budget $20,000,000 $16,500,000 $192,151 1% Overall Project Budget $21,572,495 $18,072,495 $1,739,647 8% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast Design Award April 2019 April 2019 (A) Construction Award April 2021 April 2021 Substantial Completion December 2022 December 2022
Highlights: A new station in the Auburn Park community will increase transit accessibility for the surrounding neighborhood. Benefits of this new station will also include a reduction in congestion on the Dan Ryan Expressway.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Union Pacific North Line Bridges and Ravenswood Station
Description: The project scope includes the construction of a new station for the inbound half of the Ravenswood Station and the replacement of 11 bridges on the UP North Line.
The station will have longer platforms that are covered, lighting, stairs, ramps, warming shelters, and landscaping. Work on the bridges replaces the existing stone abutments, retaining wall construction, steel spans, and decks.
Status: Construction continues with the bridge project. The General Contractor completed the erection of the remaining superstructures and Union Pacific performed the track cutover. The contractor began demolishing all remaining structures and also working on phase 3 civil work.
Now that the dependent bridge work was completed in this reporting period, the station contractor was able to continue work on this project. The station contractor is remobilized on site and continues to work on the new station buildout. Budget: The project is on budget.
Budget Obligated* Expended* Expended % State‐Funded Budget $12,668,903 $12,668,903 $12,608,903 100% Overall Project Total $47,699,764 $46,410,483 $26,212,772 55%
*Obligated and Expended amounts as of October 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Union Pacific North Line Bridges and Ravenswood Station (continued)
Schedule: The bridge and station projects are behind schedule due to Union Pacific review time and approve the project drawings as well as issues obtaining permits for the project. The Ravenswood station schedule is also behind schedule due to extended time for UP to perform the track shift and delays on the ebridg work.
Milestone Baseline Schedule Actual (A) / Forecast Design Completion February 2013 December 2013 (A) Notice of Award – Station July 2017 July 2017 (A) Notice to Proceed – Station August 2017 August 2017 (A) Substantial Completion – Station January 2020 August 2021 Notice of Award – Bridges September 2017 September 2017 (A) Notice to Proceed – Bridges November 2017 November 2017 (A) Substantial Completion – Bridges May 2020 March 2021
Highlights: The existing bridges are over 100 years old and can no longer be economically repaired and maintained. Thus, they have reached the end of their useful life. The construction completed in 2015 for the outbound tracks over the same 11 streets. The new bridges will last for more than 100 years. At Ravenswood station, the current structure for the inbound side is just a bare platform. The design and construction will deliver riders a new station to provide convenience, safety, and security. This station will also be ADA accessible.
*Obligated and Expended amounts as of October 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Central Warehousing
Description: This project includes an acquisition of an existing warehouse facility located in the city of Harvey that is sufficient to develop a centralized warehouse for parts, equipment, and signal materials which support the operation and maintenance activities of the commuter railroad system.
Status: The environmental site assessment has been completed for the site. Wire transfer for the land purchase has been processed for closing. Metra will be securing the property with fencing and completing a full builing and site assessment as part of the predesign activities for builing expansion. Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $10,000,000 $6,907,034 $6,637,839 66% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast Property Acquisition November 2020 November 2020 (A) Project Completion December 2024 December 2024 Highlights: This project will consolidate all warehouse operations to provide a singular, central location for materials. This consolidation will allow Metra to better manage our inventory of materials through better tracking and reduction of ordering redundancies.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
5 Station Design – Electric Line
Description: This project is for the design of 5 stations on the Metra Electric Line. The project includes the following stations: 79th St, 87th St, 95th St, 103rd St and 111th St. The project elements may include the replacement and/or rehabilitation of station platforms, new lighting, gatehouse/head house rehabilitation, replacement of leaking roofs, installation of new warming shelters, new platform amenities, and other related work. The project may also include wayfinding signage or other station identifiers. Status: Professional Service contract for design was advertised and awarded. A Notice to Proceed was issued by Metra in May 2020. Site surveys and inspections have been completed. Design activities are ongoing and the design is currently at 10% completion. Once design is completed, the station construction contracts will be bid out separately. Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $4,263,987 $4,263,987 $0 0% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast Design Notice to Proceed May 2020 May 2020 (A) 100% Design December 2021 December 2021
Highlights: This project is part of Metra’s ongoing effort to bring commuter rail stations into compliance with the requirements of the Americans with Disabilities Act (ADA) of 1990. Platforms, station structures, and pedestrian routes to Metra train platforms will comply with ADA design requirements.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Smart Gates
Description: This project involves upgrades to protected grade crossings to improve safety and reliability of grade crossing protections. This project will fund upgrades of circuitry at these grade crossings to the latest technology. Metra will install monitors to remotely check the condition of the grade crossing protection system. When a monitor detects an anomaly, the system will send notice to the back office and dispatch a signal maintainer to perform repairs. Status: Metra has utilized a Blanket Agreement for the purchase of Relay Cases to be utilized at the following Smart Gates locations: 72nd Street, 80th Place, 81st Street, and 90th Street on the Metra Electric District. Metra has started the design in-house and installations will be done by Metra workforce starting in the summer. At this time the project includes 14 locations, full implementation will be completed with future PayGo funding. Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $1,500,000 $634,480 $34,480 2% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast Design Completion March 2021 March 2021 Installation Completion December 2021 December 2021
Highlights: The Illinois Commerce Commission is requiring remote monitoring of protected grade crossings on all new projects in their 2019-2023 safety plan. Smart Gates will increase reliability of crossing gates by dispatching signal maintainers to fix malfunctions earlier than they would otherwise be detected by physical inspection.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Purchase 40’ Compressed Natural Gas Buses (Final)
Description: Purchase new 40’ Compressed Natural Gas (CNG) buses for fixed route service. The current grant will provide for a minimum of 91 CNG buses. Fueling for these buses will be provided through a retrofit at Pace South Division in Markham, funded through other sources and completed in March 2016. Status: Pace awarded a production contract in February 2015. Previous reports had a total of 102 buses, all of which were received and placed in service. Pace executed a change order to procure an additional 6 CNG buses using federal funds, those buses have been delivered in July 2020. The total number of buses ordered under this contract is 108. The CNG bus contract is in the process of close out. Concurrently, remaining state funds were used to procure seven 40’ diesel buses as part of another contract; which covers a purchase of (85) 40’ diesel New Flyer buses. Pace has received 84 buses from this order with the remaining bus to be delivered by December 1. The diesel buses funded with the state funding have been delivered. Budget: The project is on budget.
Budget Obligated* Expended* Expended % State-Funded Budget $49,000,000 $48,876,478 $48,385,000 99% Schedule: Project is on schedule.
Milestone Baseline Schedule Actual (A) / Forecast Contract Award February 2015 February 2015 (A) CNG Retrofit Complete June 2015 March 2016 (A) 91 Bus Delivery June 2016 October 2017 (A) 11 Bus Delivery June 2018 July 2018 (A) 6 Bus Delivery July 2020 July 2020 (A) 7 Diesel Bus Delivery November 2020 November 2020 (A) Highlights: Pace has initiated service out of the South Division for these buses, and long-term operational cost savings are expected. Pace’s research has shown that despite CNG buses being initially more expensive to procure than diesel buses, they have been shown to make up the cost difference prior to the end of their useful lives thru operational savings.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
New I-55 Garage - Plainfield
Description: This project is for architectural and engineering services, and construction of a Pace bus maintenance and storage facility in Plainfield. In addition, road improvements using concrete will be funded to accommodate the new facility. Status: Pace has entered into an Intergovernmental Agreement (IGA) with the Village of Plainfield. Per the IGA the Village of Plainfield is executing a Design- Build Agreement with Northern Builders to design and construct the Pace I-55 Plainfield Bus Garage on Pace's behalf. Once the design is completed and agreed to by Pace, the Village will execute a Design-Build Amendment under the Design- Build Agreement with Northern Builders to construct the facility. Once the construction is completed, Plainfield will transfer ownership of the property to Pace. The 95% design documents are currently under review. The contractor mobilized on site in early November and continues to do site work and utility hook-ups for the site as design continues. Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $43,752,500 $43,752,500 $28,152 0% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast Construction Notice to Proceed November 2020 November 2020 (A) 100% Design January 2021 January 2021 Substantial Completion December 2021 December 2021
Highlights: The current Pace Heritage Division garage was built in 1926 with renovations in 1985 and is exceeding its capacity, useful life, and cannot support further growth of the agency’s successful I-55 Bus-on Shoulder service. A new garage in Plainfield will allow further expansion of service on the I-55 corridor, reduce deadhead times and alleviate overcrowding at Heritage.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
New Northwest Division Garage - Wheeling
Description: This project is for the design and construction of a new Northwest Garage to replace the existing Northwest Division. In 2018, Pace purchased a 23-acre site with existing 430,000 square foot building to replace its existing Northwest Division. The Wheeling facility will be equipped with a Compressed Natural Gas (CNG) vehicle fueling station designed to supply an all-CNG bus fleet. The new facility will be a full service, fully furnished and equipped, heavy duty bus repair, maintenance, and storage garage. Occupancies will include Pace Vanpool Services and Graphics Department including Pace’s Print Shop. Status: Pace has entered into a contract for the design of the Wheeling facility. At this time the comments are being incorporated on the 100% design. The design is expected to be finalized by the end of the year. Pace also entered into an Intergovernmental Agreement (IGA) with the Village of Wheeling, who is responsible for the design and improvements to Old Willow Road. Construction activities for the road improvements have been substantially completed in October. Budget: The project is on budget. A small portion of the Rebuild Illinois funding will be used for the design ($1,882,880). The rest of the state funding will be used for the construction of the facility as well as the design and construction of Old Willow Road improvements.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $43,135,380 $1,173,105 $158,422 0% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast 100% Design December 2020 December 2020 Construction Notice to Proceed May 2021 May 2021 Substantial Completion December 2022 December 2022 Highlights: The original Northwest garage building in Des Plaines was built in 1962, and had some renovation work done in 1994, at this time it is overcrowded, and well beyond its useful life. The new garage will support the implementation of Rapid Transit service on the Pulse Milwaukee and Dempster Lines, increase bus storage capacity as well as future growth. Pace plans on replacing diesel buses at the new facility with an all-CNG bus fleet.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Pace South Campus Project - Markham
Description: This project is for the design and engineering, construction, project management, and any associated equipment and services for three facilities for the Pace South Campus in Markham. The three facilities are the Active Transit Management Center which will serve as a new Acceptance Facility, Office Building, and associated site work including a Bus Operator Training Course. Status: Pace amended an existing contract with Bloom Companies, the original designer for the South Holland Acceptance Facility, to include the modified design for the Pace South Campus Design which is to be located in Markham. The project team continues to advance the plans of the Acceptance Facility incorporating the review comments, advance the programming of the new office building per Pace's input and continues the work on the Civil Site plans incorporating the review comments as well as the bus driving facility. The design is 100% complete with the final comments from Pace to be incorporated and the design to be finalized in December.
Budget: The project is on budget.
Budget Obligated* Expended* Expended % State-Funded Budget $27,100,000 $1,688,763 $1,001,907 4%
Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast 100% Design December 2020 December 2020 Construction Notice to Proceed May 2021 May 2021 Substantial Completion December 2022 December 2022
Highlights: Pace made a decision to move the Acceptance Facility originally planned for South Holland to Markham as part of the South Campus development. The original design for the South Holland Acceptance Facility will be modified to include additional facilities planned for the Pace South Campus project.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
River Division Expansion and Improvements
Description: Pace intends to expand and improve its existing River Division bus garage onto newly acquired property south of the existing garage. It will be designed to accommodate storage, servicing, maintenance, and associated program areas for an additional 75 buses, 26 paratransit and 6 non-revenue vehicles in addition to other improvements to modernize the existing facility. Status: Pace has entered into a contract for Architectural and Engineering services for pre- design and design services. The contractor is in the process of completing pre-design activities. Site assessments, site surveys and data collection are underway, and a preliminary expansion site layout is scheduled to be provided in February. Discussions regarding the purchase of the adjacent property continue. A possible cell tower re-location may be required as it is located on the adjacent property. Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $21,260,000 $2,013,715 $7,613 0% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast Design Notice to Proceed October 2020 October 2020 (A) 100% Design December 2021 December 2021
Highlights: This garage was built in 1989 and is in need of improvements. Expanding and renovating the 63,000 sq. ft. garage would support the agency’s new I-90 Express service and consolidate buses currently housed in a facility in East Dundee, eliminating over half a million dollars in annual lease costs. In addition, the East Dundee facility does not have onsite fueling and can only support light maintenance activities.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Bus Stop Improvements – Joliet Gateway Center
Description: This project will construct a new bus turnaround facility to serve the nine Pace routes that will connect with the upgraded transportation center in downtown Joliet on the Metra Rock Island District and Heritage Corridor lines, as well as Amtrak routes. Status: The City of Joliet and Pace entered into an Intergovernmental Grant Agreement for this project. Pace continues to meet with the city of Joliet officials regarding advancing the project. The overall Joliet Gateway Terminal project is being managed by the City of Joliet. The City of Joliet prepared 100% design and bid the larger Intermodal Transportation Project, of which the Bus Turnaround Component is a part of. The winning bidder was not chosen for the project due to improper DBE documentation submitted with the proposal. The City of Joliet rebid the project and the proposal evaluation process has been completed. A contract is expected to be awarded by the end of the year. Budget: The budget includes $1,709,500 from prior years’ state program and $7,800,000 from the Rebuild Illinois state program.
Budget Obligated* Expended* Expended % State-Funded Budget $1,709,500 $0 $0 0% Rebuild Illinois Budget $7,800,000 $0 $0 0% Total State Budget $9,509,500 $0 $0 0% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast Notice to Proceed January 2021 January 2021 Substantial Completion December 2021 December 2021
Highlights: The overall Multi-Modal Transportation Center project is being managed by the City of Joliet. Pace has committed to funding the improvements of the bus turnaround facility.
*Obligated and Expended amounts as of November 2020.
23 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Purchase 15-Passenger Paratransit Buses
Description: State funding under this project will provide for the purchase of new 15- passenger paratransit vehicles under an indefinite delivery/indefinite quantity contract, with orders placed as funding becomes available.
Status: A contract was executed with Midwest Transit for the purchase of 84 paratransit vehicles in August 2017. All 84 vehicles have been delivered and accepted. The final vehicle was delivered on June 18, 2018. A grant amendment was executed to increase the scope quantity to allow for purchase of additional vehicles. Pace had to rebid this project due to a bid protest on the prior procurement. Pace has completed a second procurement process and a contract has been awarded in November. The first order is planned for 210 vehicles. 23 of the paratransit vehicles in this order will be funded with the state funds remaining in this grant, the other vehicles will be purchased with federal funding. Budget: The project is on budget.
Budget Obligated* Expended* Expended % State-Funded Budget $7,290,500 $7,290,500 $5,248,294 72% Schedule: The project is on schedule. Milestone Baseline Schedule Actual (A) /Forecast First Vehicle Delivery November 2015 March 2018 (A) Last Vehicle Delivery May 2016 June 2018 (A) 23 Additional Vehicles Delivery June 2021 June 2021 Highlights: Cost savings from previous paratransit vehicle purchases have been reallocated to this project, allowing Pace to purchase more vehicles.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
ADA Technology Upgrades and Transfer Centers
Description: Pace plans to improve ADA-related technology that will include various software, mobile applications and internet platforms to provide immediate access to customers for general information. In addition, this project also includes a transfer location project in Schaumburg which currently houses a former United States Post Office facility. Pace intends to construct an ADA transfer location on this property, which is adjacent to the Northwest Transportation Center, and would provide connections to fixed-route services in addition to ADA paratransit services. Status: On the technology upgrade projects, Pace has executed a contract with Trapeze Software Group Inc. for ParaCutter scheduling services to assist with the fall 2020 runcut. Pace is currently in the process of acquiring land for the new Northwest ADA transfer center facility. A contract for architectural and engineering services has been awarded. The consultant is currently preparing documentation for the Schaumburg Zoning Board to get the property rezoned. Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $4,000,000 $267,165 $172 0% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast ParaCutter implementation December 2020 December 2020 A/E Notice to Proceed October 2020 October 2020 (A)
Highlights: These upgrades of new software and hardware will provide a better customer experience and improve service reliability, safety, and travel time information to our riders. In addition, Pace has committed to providing accessible transportation for the ADA community and has located a facility in Schaumburg for an ADA transfer center.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Orland Square Mall Bus Stop Improvements (Final)
Description: This bus boarding and alighting area will accommodate Pace fixed route service, the Tinley Park/Orland Square On- Demand service, and ADA Paratransit service. The project includes the design and construction of the bus stop improvements. The mall would no longer allow Pace to drop off passengers at the entrance and the bus stop had to be relocated. Status: Pace has entered into a License Agreement with Orland, L.P. (the mall) for the design, construction, permitting and installation of the bus stop improvements. At this time both the design and construction activities have been completed. Pace intends to pass-through state bond funds to Orland, L.P. and request reimbursement from IDOT for any costs paid with Pace funds. Budget: The project is on budget.
Budget Obligated* Expended* Expended % Rebuild Illinois Budget $640,000 $522,079 $475,278 74% Schedule: Project is on schedule. Milestone Baseline Schedule Actual (A) / Forecast Contract Award April 2019 April 2019 (A) Substantial Completion October 2020 October 2020 (A)
Highlights: The project has been completed under a Licensed Agreement with Orland L.P.
*Obligated and Expended amounts as of November 2020.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Systemwide
STATE FUNDED PROJECTS – BUDGET PERFORMANCE
STATUS QUANTITY On Budget 22 Under Budget 0 Over Budget 0
PERCENTAGE OF TOTAL PROJECTS
On Budget
Under Budget
Over Budget
100%
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Systemwide
STATE FUNDED PROJECTS – SCHEDULE PERFORMANCE
STATUS QUANTITY On Schedule 20 Behind Schedule 2 Ahead of Schedule 0
PERCENTAGE OF TOTAL PROJECTS
9%
On Schedule
Behind Schedule
Ahead of Schedule
91%
Projects Behind Schedule
SB PROJECT REASON 98th Street Rail Shop Bridge CTA Contractor was unable to procure material in time. Replacement Union Pacific North Line Bridges Additional time needed for Union Pacific approval as Metra and Ravenswood Station well as obtaining permits
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Systemwide
STATE FUNDED PROJECTS – CHANGE ORDERS
STATUS QUANTITY Projects With Change Orders 2 Projects Without Change Orders 20
Note: Some projects may have executed multiple change orders.
PERCENTAGE OF TOTAL PROJECTS
9%
Projects Without Change Orders Projects With Change Orders
91%
Projects With Change Orders
NUMBER OF SB PROJECT CHANGE ORDERS Metra Positive Train Control (PTC) 14 Metra Union Pacific North Line Bridges and Ravenswood Station 8
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Systemwide
STATE FUNDED PROJECTS – CHANGE ORDER REASONS
REASON QUANTITY COST Added Value 15 $14,155,844 Unforeseen Conditions 5 $234,580 Errors and Omissions 1 $35,949 Time Extensions 1 $0 TOTAL 22 $14,426,373
The change order quantities and cost amounts represent the cumulative total for the 22 currently ongoing state-funded projects. The total cost of change orders represents less than 1% of the overall total budget of the state funded projects. All change orders were executed within the project budgets.
Metra executed a change order in this reporting period for the Systems Integrator contract on the Positive Train Control project. Change Order 14 was for an extension for continued support to Metra's evolving Interoperable Train Control Messaging (ITCM) system, including introducing new applications, interfaces, and other changes related to ITCM that include services such as topology management, impact analysis, as well as upgrades to the platform.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Section II Systemwide Projects over $10,000,000
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Systemwide
PROJECTS OVER $10,000,000
SERVICE BOARD PROJECT TITLE BUDGET CTA Red Purple Modernization (RPM) – Phase 1 $2,203,408,226 CTA Purchase Rail Cars – Series 7000 $719,817,768 Metra Positive Train Control (PTC) $415,879,609 CTA 5000-Series Rail Car Rehabilitation $221,537,449 CTA O'Hare Line – Signal Upgrades & Special Trackwork $207,100,000 Metra Locomotive Purchase $186,576,796 Metra Union Pacific North Line Bridges (South 11 Bridges) $162,100,000 Metra Union Pacific West Line Expansion $124,939,627 Metra Replace Bridges, 18th to 55th – Rock Island District $120,278,505 Pace Purchase 40' Compressed Natural Gas Buses $119,913,100 Pace Purchase 30' Low-Floor Diesel Buses $80,261,908 Metra New Bi-Level Cars $75,232,683 Pace Purchase 15-Passenger Paratransit Buses $69,991,388 Metra Locomotive Rehabilitation – F40 (Option 1) $64,116,900 Metra Rehabilitation of Rolling Stock $57,005,321 CTA Ravenswood-Loop Connector Signal Renewal $50,000,000 Metra Car Rehabilitation – Nippon Sharyo – Phase 3 $49,816,810 Metra Union Pacific North Line Bridges and Ravenswood Station $47,699,764 Metra Financial System Replacement $46,469,931 Pace New I-55 Garage – Plainfield $43,752,500 Pace New Northwest Division Garage – Wheeling $43,135,380 Pace Purchase 40' Low-Floor Diesel Buses $41,786,531 Metra Yard Improvements $40,589,115 CTA Purchase Electric Buses $35,475,352 Metra Bridge A-32 $34,473,222 Metra Bridge Z-100 Replacement $34,000,000 Metra Commuter Car Rehabilitation – Budd $33,319,746 Metra Traction Power System Augmentation – Metra Electric District $32,275,623 Metra Locomotive Rehabilitation - MP36 $30,802,491 Pace Pace South Campus Project – Markham $27,100,000 CTA Rail Car Overhaul – Series 2600 $25,314,552 CTA Non-Revenue Vehicles – Diesel Locomotives $22,731,013 Metra GPS Train Tracking $22,119,383 Metra Auburn Park New Station $21,572,495 Pace River Division Expansion and Improvements $21,260,000 Pace Purchase Vanpool Vehicles $20,011,499 Metra Peterson-Ridge New Station $18,629,765 Metra Revenue Accounting System $17,770,000
32 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
CTA Systemwide Traction Power Upgrades $15,166,629 Metra Car Rehabilitation – Nippon Highliners $14,935,870 Metra Car and Locomotive Cameras $14,805,891 Metra IT Components and Services $14,384,813 Pace Purchase 7-Passenger Vanpool Vehicles $13,899,800 Pace Transit Signal Priority (TSP) Equipment and Installation Services $12,943,374 Metra Central Warehousing $10,000,000 Metra Van Buren St Station $10,000,000
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Systemwide
PROJECTS OVER $10,000,000 BY SERVICE BOARD – QUANTITY AND BUDGET
SERVICE BOARD PROJECTS BUDGET CTA 9 $3,500,550,989 Metra 26 $1,699,794,361 Pace 11 $494,055,480 TOTAL 46 $5,694,400,830
PERCENTAGE OF TOTAL PROJECTS
24% Metra CTA 56% Pace 20%
PERCENTAGE OF TOTAL BUDGET
9% 30% Metra
CTA
Pace
61%
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Systemwide
PROJECTS OVER $10,000,000 BY TYPE OF PROJECT
TYPE OF PROJECT QUANTITY COMBINED BUDGET Construction 17 $3,035,214,223 Maintenance / Rehabilitation 12 $756,041,043 Procurement 17 $1,903,145,565
CTA
TYPE OF PROJECT QUANTITY TOTAL BUDGET Construction 2 $2,253,408,226 Maintenance / Rehabilitation 4 $469,118,630 Procurement 3 $778,024,133 TOTAL 9 $3,500,550,989
Metra
TYPE OF PROJECT QUANTITY TOTAL BUDGET Construction 11 $646,558,117 Maintenance / Rehabilitation 8 $286,922,413 Procurement 7 $766,313,832 TOTAL 26 $1,699,794,361
Pace
TYPE OF PROJECT QUANTITY TOTAL BUDGET Construction 4 $135,247,880 Maintenance / Rehabilitation 0 $0 Procurement 7 $358,807,600 TOTAL 11 $494,055,480
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
CTA
PROJECTS OVER $10,000,000
SERVICE BOARD PROJECT TITLE BUDGET CTA Red Purple Modernization (RPM) – Phase 1 $2,203,408,226 CTA Purchase Rail Cars – Series 7000 $719,817,768 CTA 5000-Series Rail Car Rehabilitation $221,537,449 CTA O'Hare Line – Signal Upgrades & Special Trackwork $207,100,000 CTA Ravenswood-Loop Connector Signal Renewal $50,000,000 CTA Purchase Electric Buses $35,475,352 CTA Rail Car Overhaul – Series 2600 $25,314,552 CTA Non-Revenue Vehicles – Diesel Locomotives $22,731,013 CTA Systemwide Traction Power Upgrades $15,166,629
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Red Purple Modernization (RPM) – Phase 1
SCOPE: The RPM project will completely rebuild the northern portion of the Red Line from Belmont to Howard station and the Purple Line, which extends to Linden station in Wilmette. The RPM Phase 1 project consists of the following elements: Red‐ Purple Bypass, Lawrence to Bryn Mawr Modernization, Corridor Signal Improvements, Advance Systems Work and Broadway Substation Upgrade.
BUDGET: $2,203,408,226; on budget.
SCHEDULE: On schedule; estimated completion January 2025.
HIGHLIGHTS: Walsh‐Fluor Design‐Build Team (WFDBT) continues design work on the project. Substructure work for the Red‐Purple Bypass track was completed. For Pre‐stage, new crossovers were installed at Thorndale and temporary station construction started. New signal houses at Montrose and Berwyn were set in place.
PROJECT: Purchase Rail Cars – Series 7000
SCOPE: Purchase up to 846 rail cars to replace the 2600 and 3200 series fleet. The current project budget is for the base order of 400 cars. CTA may exercise options to increase the budget and purchase additional cars if funding is available. A design consultant will assist with quality control.
BUDGET: $719,817,768; on budget.
SCHEDULE: On schedule; estimated completion December 2024.
HIGHLIGHTS: Status conferences continued for the 7000 Series status with CRRC to address/track various items. Technical meetings were held to discuss the cab sliding widow redesign, truck shaker testing, propulsion test procedures, TCMS car software release plan, and propulsion EMI test data.
CTA inspection personnel completed interior, exterior, undercar and functional Final Inspections on cars 7009 and 7010. Similarly, various testing activities were conducted on CTA’s Skokie Shop test track. Low speed braking and acceleration tests were conducted in preparation for testing at higher speeds on CTA’s Purple line track 1 in October.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: 5000‐Series Rail Car Rehabilitation
SCOPE: This project will provide for the quarter‐life overhaul of the 5000‐Series rail cars, which is an overhaul effort designed to be performed on each rail car at approximately six to seven year intervals. Schedule maintenance will include major component rebuilts and needed repairs to the car bodies. Additional work may include: replacing control groups, air conditioning units, truck assemblies, including traction motors, cables, batteries, brake calipers, axle assemblies, interior seat modifications and other critical components based on condition assessment.
BUDGET: $221,537,449; on budget.
SCHEDULE: On schedule; estimated completion June 2023.
HIGHLIGHTS: This overhaul will improve the comfort, quality, and service reliability of the rail cars while reducing operating maintenance costs. Unscheduled maintenance will be significantly reduced as more rail cars are cycled through the overhaul program.
PROJECT: O’Hare Line – Signal Upgrades & Special Trackwork
SCOPE: This project aims to replace the signal system from the Jefferson Park station to the O'Hare station. The existing signal system was implemented with the O'Hare Extension in 1984 and has become obsolete. NTSB analyzed systems across the country after the WMATA incident in 2009, including CTA's signal systems. NTSB uncovered a similar design flaw with this generation system and recommended that a slow zone be added. Phase five work will address these issues, allowing the slow zone to be lifted, and improving safety and reliability on the branch overall. Replacement of two special track‐work elements to facilitate train movements and allow for increased operational flexibility and reduced maintenance.
BUDGET: $207,100,000; on budget.
SCHEDULE: On schedule; estimated completion May 2021.
HIGHLIGHTS: Prefabrication of relay house shells is ongoing and relay houses will be wired as they’re received. Book of Plans is approved. The contractor continues installing wayside signal equipment. In addition, traction power cable and signal cable have started to get installed. The cutover at Jefferson Park started in August and is ongoing. Factory Acceptance Testing for Foster/ entral started in September.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Ravenswood‐Loop Connector Signal Renewal (Final)
SCOPE: Replace obsolete signal equipment beyond its useful life with new state‐of‐the‐art equipment, which will increase safety and livability in the Chicago metropolitan area and surrounding region.
BUDGET: $50,000,000; on budget.
SCHEDULE: On schedule; substantial completion reached on May 2020.
HIGHLIGHTS: The contractor completed system testing. Substantial completion was issued in May 2020 and contract closeout is in progress. This will be the final update for this project.
PROJECT: Purchase Electric Buses (Final)
SCOPE: Provide for the purchase of up to forty‐five 40‐Foot battery‐powered, zero‐ emissions, all‐electric fully accessible, public transit buses with en‐route charging capabilities. This includes necessary spare components and manpower costs associated with this procurement.
BUDGET: $35,475,352; on budget.
SCHEDULE: On schedule; substantial completion in November 2020.
HIGHLIGHTS: CTA completed the bus operator training and conducted a preliminary charger maintenance training orientation session. Charger installations at Chicago Garage and Chicago Austin were completed during this reporting period. Commissioning of the chargers at Chicago Garage and Chicago Austin has begun.
CTA plans to extensively test the six pilot buses on route #66 Chicago prior to revenue service while the training of the Chicago garage bus operators occurs. CTA will total the test results of various drivers, environments, and traffic conditions to determine the expected vehicle range modeling. This will be the final update on this project.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Rail Car Overhaul – 2600 Series
SCOPE: This project is for an overhaul of ninety 2600 Series rail cars in order to extend their useful life.
BUDGET: $25,314,552; on budget.
SCHEDULE: On schedule; estimated completion December 2021.
HIGHLIGHTS: This project consists of three phases. Phase A is for rail car motor replacement and was completed in October 2019. Phase B is for procurement and installation of the propulsion kits with the parts contract executed, and kits received. Work for this phase began in November 2019 and all 90 cars were completed in August 2020. Phase C is for the procurement and installation of the car doors. The contract was approved in October 2020. The first delivery of material is expected to arrive in March 2021 and the overhaul is expected to take 9 months.
PROJECT: Non‐Revenue Vehicles – Diesel Locomotives
SCOPE: This project will provide for the replacement of CTA’s diesel locomotive snow fighters. The self‐propelled locomotives with special attachments to remove snow and ice during severe winter weather conditions are able to operate and clear system track, so that CTA can safely power up the system to restore/provide sevice. When traction power is down, this equipment will also be used to move rolling stock to secure locations.
BUDGET: $22,731,013; on budget.
SCHEDULE: On schedule; estimated completion November 2022.
HIGHLIGHTS: The locomotives have been in service from 1981 and 1986 and have exceeded their life expectancies. CTA’s Operation Management identified the condition of this equipment as poor and of the highest priority for replacement. A new procurement was advertised and CTA gave the manufacturer the Notice‐to‐ Proceed in August 2020. The first vehicle is expected to be delivered in Q3 of 2022.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Systemwide Traction Power Upgrades
SCOPE: The purpose of this project is to implement tactical traction power system improvements that will enable the CTA to continue to meet existing traction power needs and also increase traction power capacity to meet future demand. These improvements will address state of good repair by repairing or replacing worn or obsolete equipment. A priority for this project is to implement tactical traction power improvements to meet the future traction power demand of the 7000 series railcar fleet on the Blue Line.
BUDGET: $15,166,629; on budget.
SCHEDULE: On schedule; estimated completion September 2022.
HIGHLIGHTS: Construction on this project has begun during this reporting period with NTP given in January 2020. Seven of the fourteen transformers completed installation at the 17th, Washington, Harding, and Lotus substations. Construction continues with new transformers to be delivered to two additional substations.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
CTA
TYPE OF PROJECT QUANTITY TOTAL BUDGET Construction 2 $2,253,408,226 Maintenance / Rehabilitation 4 $469,118,630 Procurement 3 $778,024,133
PERCENTAGE OF TOTAL PROJECTS
22% 33% Construction Maint./Rehab. Procurement
45%
PERCENTAGE OF TOTAL BUDGET
22%
Construction Maint./Rehab. 14% Procurement 64%
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Metra
PROJECTS OVER $10,000,000
SERVICE BOARD PROJECT TITLE BUDGET Metra Positive Train Control (PTC) $415,879,609 Metra Locomotive Purchase $186,576,796 Metra Union Pacific North Line Bridges (South 11 Bridges) $162,100,000 Metra Union Pacific West Line Expansion $124,939,627 Metra Replace Bridges, 18th to 55th – Rock Island District $120,278,505 Metra New Bi-Level Cars $75,232,683 Metra Locomotive Rehabilitation – F40 (Option 1) $64,116,900 Metra Rehabilitation of Rolling Stock $57,005,321 Metra Car Rehabilitation – Nippon Sharyo – Phase 3 $49,816,810 Metra Union Pacific North Line Bridges and Ravenswood Station $47,699,764 Metra Financial System Replacement $46,469,931 Metra Yard Improvements $40,589,115 Metra Bridge A-32 $34,473,222 Metra Bridge Z-100 Replacement $34,000,000 Metra Commuter Car Rehabilitation – Budd $33,319,746 Metra Traction Power System Augmentation – Metra Electric District $32,275,623 Metra Locomotive Rehabilitation – MP36 $30,802,491 Metra GPS Train Tracking $22,119,383 Metra Auburn Park New Station $21,572,495 Metra Peterson-Ridge New Station $18,629,765 Metra Revenue Accounting System $17,770,000 Metra Car Rehabilitation – Nippon Highliners $14,935,870 Metra Car and Locomotive Cameras $14,805,891 Metra IT Components and Services $14,384,813 Metra Central Warehousing $10,000,000 Metra Van Buren St Station $10,000,000
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Positive Train Control (PTC)
SCOPE: Pursuant to the US Rail Safety Improvement Act of 2008, the United States railroad network, which includes all Metra lines, is required to implement PTC. In addition to this legislative mandate, justification for PTC also involves several safety improvements.
BUDGET: $415,879,609; on budget.
SCHEDULE: On schedule; estimated completion December 2020.
HIGHLIGHTS: System integrator planning and work activities support PTC implementation. Various testing is on‐going and interagency project status reports are being submitted. Training continues and recently included mechanical and CAD (Computer‐Aided Dispatching) training for dispatchers. Work continues on the development of the Clear Path operating interface to other rail partners in the Chicago area. System Integrator is providing maintenance services for Metra’s configuration management system to collect, monitor, and resolve anomalies, changes, and defects.
PROJECT: Locomotive Purchase
SCOPE: This project involves the purchase of at least twelve (12) and up to forty‐two (42) new and/or remanufactured diesel locomotives. Metra anticipates these locomotives to have increased horsepower, lower emissions, and greater fuel efficiency than the current fleet average.
BUDGET: $186,576,796; on budget.
SCHEDULE: On schedule; estimated completion December 2022.
HIGHLIGHTS: As part of this project, Metra has previously purchased 21 F‐59H1 Locomotives. All 21 Locomotives have been received and accepted. A new requisition was processed for additional new or remanufactured diesel locomotives. The bids have been received and a contractor has been selected for the purchase of a base order of 15 remanufactured diesel locomotives. The Rebuild Illinois funding is allocated for this purchase. The cores for the first 10 locomotives are currently being built. The first locomotive is expected to be delivered in January 2022.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Union Pacific North Line Bridges – South 11 Bridges
SCOPE: This project involves the replacement of 11 bridges on the UP North Line from Cornelia Avenue southward to Fullerton Avenue, and the rehabilitation of the Addison Street bridge. The structural scope of work will include the replacement of existing stone abutments, replacement of steel spans, new ballasted bridge decks, and retaining wall construction and embankment landscaping. Also, some track work will be accomplished between the bridges, including the replacement of wood ties with concrete ties to ensure reliable train operations.
BUDGET: $162,100,000; on budget.
SCHEDULE: On schedule; estimated completion December 2024.
HIGHLIGHTS: A contract for design was advertised for bid and awarded. A Notice to Proceed with the design has been issued by Metra in June 2020. Site surveys and inspections have been completed. Design activities are ongoing and the design documents are progressing towards the 30% design milestone. Professional Services contract for NEPA activities is being prepared to go out to bid.
PROJECT: Union Pacific West Line Expansion
SCOPE: This project, a Public‐Private Partnership funded 50% by Metra and 50% by the Union Pacific Railroad, involves the expansion and extension of the UP West Line, including the addition of a third main line track.
BUDGET: $124,939,627; on budget.
SCHEDULE: On schedule; estimated completion December 2020 for Eastern Section.
HIGHLIGHTS: Construction activities are mostly completed for the eastern section. Work was completed along the east abutment of the Des Plaines river bridge and fencing was installed. Melrose Park station construction activities are completed. The Maywood Station platform is completed along with lighting. The outstanding activities at Maywood Station include sidewalks and ramps leading to the station as well as landscaping. The construction portion of the western section of the project will go out for bid in Q1 of 2021 once Metra and UPRR finalize the agreement.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Replace Bridges, 18th to 55th Streets – Rock Island District
SCOPE: Project funding provides for the replacement of bridges between 18th Street and 60th Street on the Rock Island District. It will also include new tracks, signal systems, flagging, and management and inspection work for the project.
BUDGET: $120,278,505; on budget.
SCHEDULE: On schedule; estimated completion December 2021.
HIGHLIGHTS: Phase 1 and 2 design and construction are complete. The Phase 3 design task was issued an NTP in August 2018. The Phase 3 design was completed in July 2019. The Phase 3 construction contract and construction management contract were both awarded in September 2020. This project completion date is estimated to be December 2021 to allow enough time for phase 3 construction.
PROJECT: New Bi‐Level Cars
SCOPE: The long‐term proposed rail car program will purchase 367 new diesel cars to replace 318 cars with an average age of 43 years and increase the number of spare cars by 49.
BUDGET: $75,232,683; on budget.
SCHEDULE: On schedule; estimated completion December 2024.
HIGHLIGHTS: Metra has completed final specification in early 2017 and had went out for RFP in mid‐2017. In Mid‐2018, Metra decided to cancel the previous Bid and to go for rebid. Metra’s Mechanical department has finalized specification. RFP went out to bid and responses have been received. Currently bids are under review and evaluations are ongoing. This project will extend over multiple years.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Locomotive Rehabilitation – F40 (Option 1) (Final)
SCOPE: This project funds a total of 42 locomotives, originally delivered between 1989 and 1992, will undergo a second rehabilitation to include complete rebuilding of the diesel engine, replacement and overhaul of various traction, electrical, and control components, and body repair and painting. These locomotives are the first batch of their fleet to undergo the rehabilitation process.
BUDGET: $64,116,900; on budget.
SCHEDULE: On schedule, estimated completion has been extended to December 2020.
HIGHLIGHTS: Rehabilitation of these locomotives includes fuel emission upgrades to a higher environmental standard. All forty‐two locomotives completed the rehab process with the final two locomotives received in November 2020. This will be the final update on this project.
PROJECT: Rehabilitation of Rolling Stock (Final)
SCOPE: Metra is rehabilitating locomotives and bi‐level commuter rail cars. The locomotives are being rebuilt with complete renovation of the diesel engine, overhaul of the traction alternator, head end power alternator and gear box, replacement of the control system, coupler and draft gears, revamping of the trucks, including traction motors, body repair and modifications, installation of secondary engine room door and painting. The rail cars are being renovated with replacement of couplers, yokes, draft gears, weather stripping, seats, floors, walls, window and door mechanisms, application of tube style diaphragms, renewal of the 480‐volt and control train lines and repair of heating and lighting systems.
BUDGET: $57,005,321; on budget.
SCHEDULE: Project completed on schedule. Progress is being measured with production rates.
HIGHLIGHTS: All rolling stock identified in this project were rehabilitated, and funds were fully expended. This project will lower maintenance costs. For locomotive rehabs, fuel costs will be lowered and air pollution and the regional economy health will be improved. The rail car rehab will improve the reliability and quality of service for commuters. This will be the final update on this project.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Car Rehabilitation – Nippon Sharyo ‐ Phase 3
SCOPE: The overall project involves the mid‐life rehabilitation of multiple bi‐Level electric commuter cars delivered between 2002 and 2008. This portion of the project originally involved the mid‐life rehabilitation of 30 cars built by Nippon Sharyo and delivered between 2005 and 2008. Scope has increased and an additional 62 cars have been identified to be rehabilitated as part of this phase. This is the first major rehabilitation of these cars and is the third phase in a multi‐year program to complete the rehabilitation of all 302 cars.
BUDGET: $49,816,810; on budget.
SCHEDULE: On schedule; estimated completion December 2024.
HIGHLIGHTS: This phase of program began in November 2018 and expected to be finish by December 2024. Fifty‐eight cars completed the rehab with four cars in progress.
PROJECT: Union Pacific North Line Bridges and Ravenswood Station
SCOPE: The project scope includes the construction of a new station for the inbound half of the Ravenswood Station and the replacement of 11 bridges on the UP North Line. The station will have longer platforms that are covered, lighting, stairs, ramps, warming shelters, and landscaping. Work on the bridges replaces the existing stone abutments, retaining wall construction, steel spans, and decks.
BUDGET: $47,699,764; on budget.
SCHEDULE: Behind schedule; estimated completion August 2021.
HIGHLIGHTS: Construction continues with the bridge project. The General Contractor completed the erection of the remaining superstructures and Union Pacific performed the track cutover. The contractor began demolishing all remaining structures and also working on phase 3 civil work.
The stop work order previously reported on was removed during this reporting period. The bridge contractor executed the necessary work to allow the station contractor to begin. The station contractor remobilized on site and continues to work on the new station buildout.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Financial System Replacement
SCOPE: This project will provide funding for Metra to implement and Enterprise Resource Planning (ERP) system that will be compliant with current financial system “Best Practices”. This system will support electronic data interchange, be fully extensible and upgradeable, use integrated highly flexible analytical reporting tools and support microcomputer/network based software productivity tools. The system will also enable Metra to account for revenue collection throughout the system.
BUDGET: $46,469,931; on budget.
SCHEDULE: On schedule; estimated completion December 2024.
HIGHLIGHTS: Phase 1 went live in January 2016 for Charts of Accounts and General Ledger modules. Phase 2, which includes Budget, Procurement, Inventory, Projects and Grants, Accounts Payable and Receivable Modules went live in June 2017. Phase 3, which is the Payroll Module, went live in March 2019. Phase 4, Revenue Accounting, went live in October 2020. A requisition is in process for new ticket vending machines.
PROJECT: Yard Improvements
SCOPE: This project includes, but not limited to, the rehabilitation of the 49th Street Car Shop on the Rock Island line to enable additional shift work for rail car and locomotive rehabilitation. Work could also include, but not be limited to, expanding office space, crew facilities, transfer table, and locker rooms.
BUDGET: $40,589,115; on budget.
SCHEDULE: On schedule; estimated completion June 2022.
HIGHLIGHTS: Construction on this project started on April 1, 2018 and reached substantial completion in Q4‐2020. Similarly, track work undertaken by Metra forces is also substantially complete. Metra is in progress purchasing necessary equipment to make the new facilities fully functional for its intended purposes.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Bridge A‐32 Reconstruction
SCOPE: This project involves reconstruction of Bridge A‐32 located on Metra’s Milwaukee District North Line over Milwaukee Avenue. The project will consist of the Bridge Reconstruction and the rehabilitation of the Grayland Station; including but not limited to platforms, stairs, ramps, and shelters.
BUDGET: $34,473,222; on budget.
SCHEDULE: On schedule; project completion date December 2024.
HIGHLIGHTS: The construction contract was awarded in October 2020 and construction management contract is under review with procurement. The construction portion is estimated to start in 2021.
PROJECT: Bridge Z‐100 Replacement (Final)
SCOPE: This project is an infrastructure replacement and expansion project that will replace the Milwaukee District West Line’s Fox River Bridge with a new, double‐ track structure, which will also include a modern, PTC‐compliant signal system. The project scope includes completing the design process, purchasing a permanent easement, and a two‐phase construction process.
BUDGET: $34,000,000; on budget.
SCHEDULE: On schedule; substantial completion reached in October 2020.
HIGHLIGHTS: Construction work started in April 2018 and is considered substantially completed with Metra operated trains in October 2020. This bridge was the only remaining single track segment between Elgin and downtown Chicago. This project will meet the growing demand for both passenger and freight service by increasing reliability and operations. on this line
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Commuter Car Rehabilitation – Budd
SCOPE: This project involves the life‐extending rehabilitation of up to 85 commuter cars, originally built by the Budd Company between 1974 and 1978, last rehabilitated between 1990 and 1993. The rehab includes, but is not limited to, replacement and/or repair to electrical and control lines, heating and lighting systems, replacement of seats, floors, walls, AC units, overhaul of trucks, replacement of all windows, door mechanisms, and emergency lighting requirements, etc
BUDGET: $33,319,746; on budget.
SCHEDULE: On schedule; estimated completion November 2021.
HIGHLIGHTS: This project will improve the overall state of good repair for Metra rolling stock. As with the locomotive rehabilitation projects, vehicles are being removed from service in such a manner as to not disrupt operations. Sixty‐two cars completed the rehabilitation with two currently underway. The next phase of the rehabilitation work will be installing new AC units into the cars. Additional cars are being completed as a more precise and limited rehab program.
PROJECT: Traction Power System Augmentation – Metra Electric District
SCOPE: Four existing tie stations (51st Street, 95th Street, Riverdale, and Homewood) will be converted into power substations with substantially greater power capacity and installing a new prefabricated substation at 31st Street.
BUDGET: $32,275,623; on budget.
SCHEDULE: On schedule; estimated completion December 2021.
HIGHLIGHTS: Converting the tie stations into substations and installing a new substation will increase capacity and reliability on the Metra Electric District. Construction is moving from north to south. Construction at 31st Street and 51st Street are complete. Design for 95th Street and Riverdale are 100% complete. Bids were received and contract was awarded for both 95th St. and Riverdale substation construction. The contractor was issued an NTP in October 2018 and construction work continues during this period for both 95th Street and Riverdale substations.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Locomotive Rehabilitation – MP36
SCOPE: This project involves the mid‐life rehabilitation of 27 locomotives that were delivered between 2003 and 2004.
BUDGET: $30,802,491; on budget.
SCHEDULE: On schedule; estimated completion December 2020.
HIGHLIGHTS: Work is ongoing and being performed in‐house. Locomotives are being strategically removed from service to undergo rehabilitation with minimal impact to revenue service. Requisition of materials is in process. Materials are released from Master Purchase Orders as needed. Twenty‐six locomotives completed the rehabilitation and the last one is currently in Metra’s shop undergoing rehabilitation.
PROJECT: GPS Train Tracking
SCOPE: This project involves the replacement of the current GPS, which has exceeded its useful life. Metra will replace the GPS, on‐board announcement system, and signs on the entire fleet. Metra will also install automatic passenger counters and event recorders. The new system will maintain the necessary current functions, while potentially adding video surveillance, customer information displays, and an infotainment system.
BUDGET: $22,119,383; on budget.
SCHEDULE: On schedule; estimated completion December 2024.
HIGHLIGHTS: Contract has been awarded and project kick‐off meeting was held. The conceptual design phase is 100% complete. The preliminary design phase is at 100% completion and final design is at 100% completion. Installation phase has begun for backbone for APC’s. Inspections are being performed for each installation.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Auburn Park New Station
SCOPE: This project is for the construction of a new station in the Auburn Park area on the Rock Island District in Chicago. The station will adhere to ADA standards and Metra's station design guidelines. This new station will include an island 8‐car asphalt platform, lighting, elevator access, sheltered passenger warming facilities, and a stair and elevator headhouse tower. Retaining wall improvements, visual information and station signage will also be constructed.
BUDGET: $21,572,495; on budget.
SCHEDULE: On schedule; estimated completion December 2022.
HIGHLIGHTS: The contract to demo the bridge was awarded, Notice‐to‐Proceed was given in August 2020 and demolition is expected to be completed by the end of the year. Metra finalized the real estate acquisition of the building in November and demolition will continue to February 2021. The design for the new station is completed and the bridge lift design is 40% complete. Bids are expected to be received in Spring of 2021.
PROJECT: Peterson‐Ridge New Station
SCOPE: This project will construct a new commuter station at Peterson and Ridge Avenue in Chicago. Construction will include a new platform warming structures, stairs, ADA ramps, signage, a kiss‐and‐ride and parking.
BUDGET: $18,629,765; on budget.
SCHEDULE: On schedule; estimated completion December 2021.
HIGHLIGHTS: Design for the new station has been completed. The contracts for construction management and construction contractor were procured and awarded in June and July of this year, respectively. Notices to Proceed were issued in June for the Construction Manager and August for the Construction Contractor. The Contractor for the station construction is currently working on permits and utility relocations.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Revenue Accounting System
SCOPE: Metra will implement a new and updated revenue accounting system and will also provide funding for Metra to scope and release an RFP to integrate its current financial system into an Enterprise Resource Planning (ERP) system that will be compliant with current best practices.
BUDGET: $17,770,000; on budget.
SCHEDULE: On schedule; estimated completion December 2021.
HIGHLIGHTS: The Phase 4 of the Financial System Replacement, the Review Accounting module, went live as of October 2020. A requisition is in process for ticket vending machines. Bids have been received and are currently under review.
PROJECT: Car Rehabilitation – Nippon Sharyo Highliners
SCOPE: This project involves the mid‐life rehabilitation of up to 26 multiple‐unit bi‐level electric cars. The unit numbers for these cars are 1201 to 1226. They were built by the Nippon‐Sharyo Corporation and delivered between 2005 and 2007. This is the first major rehabilitation of these commuter cars.
BUDGET: $14,935,870; on budget.
SCHEDULE: On schedule; estimated completion September 2021.
HIGHLIGHTS: This project is underway with procurements for materials and parts. Simultaneously, Metra is waiting on additional materials to be delivered. The first car to undergo rehabilitation under this program is in the shop and is in process to begin rehab activities.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Car and Locomotive Cameras
SCOPE: This project involves the replacement of the digital video recording (DVR) systems on Metra locomotives, cab cars, and EMUs. Both the cameras and the DVR will be digital with this new system. The new system includes but not limited to an inward facing camera which includes facial recognition, outward facing camera with dual lens, the DVR, and additional capability to monitor onboard control systems and wirelessly report on their condition.
BUDGET: $14,805,891; on budget.
SCHEDULE: On schedule; estimated completion December 2024.
HIGHLIGHTS: The new technology will allow recording at a faster frame rate and higher resolution, allowing slowing down the recording to less than real time rates without distortion, blurring, or loss of resolution. In addition, individual frames will not be grainy or distorted. Currently, the DVR system is in full scale installation by Metra Forces. The contractor received Notice‐to‐Proceed in November 2019 for the installation. The installation of passenger area camera activities continues.
PROJECT: IT Components and Services
SCOPE: This project will provide for purchase of various types of computer hardware and software for utilization at Metra Headquarters and outlying areas. Purchases will include, but are not limited to, mainframe terminal and printer replacement, mainframe tape system, replacement of obsolete network switches, computers, printers, copiers, and new servers.
BUDGET: $14,384,813; on budget.
SCHEDULE: On schedule; estimated completion December 2023.
HIGHLIGHTS: This is a multiple year and multiple project type of capital project. Purchase orders have been awarded for various computer hardware and software. Hardware has been delivered and installed. Purchase Order Releases for computer hardware and software continue in process and deliveries will continue over the next several years.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Central Warehousing
SCOPE: This project includes an acquisition of an existing warehouse facility that is sufficient to develop a centralized warehouse for parts, equipment, and signal materials which support the operation and maintenance activities of the commuter railroad system.
BUDGET: $10,000,000; on budget.
SCHEDULE: On schedule; estimated completion December 2024.
HIGHLIGHTS: The environmental site assessment has been completed for the site. Wire transfer for the land purchase has been processed for closing. Metra will be securing the property with fencing and completing a full builing and site assessment as part of the predesign activities for builing expansion. This project will consolidate all warehouse operations to provide a singular, central location for materials. This consolidation will allow Metra to better manage our inventory of materials through better tracking and reduction of ordering redundancies.
PROJECT: Van Buren St Station
SCOPE: This project involves rehabilitation of the Van Buren Street station facility. Work to be performed includes, but is not limited to, rehabilitating the access tunnel, stairs, elevators, and other related facilities.
BUDGET: $10,000,000; on budget.
SCHEDULE: On schedule; estimated completion December 2024.
HIGHLIGHTS: Metra awarded the consultant contract for station concept design. The concept design is at 100% completion. The second phase of concept design is underway, and the 30% design has been submitted. Additional changes to specifications are ongoing.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Metra
TYPE OF PROJECT QUANTITY TOTAL BUDGET Construction 11 $646,558,117 Maintenance / Rehabilitation 8 $286,922,413 Procurement 7 $766,313,832
PERCENTAGE OF TOTAL PROJECTS
27% Construction 42% Maint./Rehab. Procurement
31%
PERCENTAGE OF TOTAL BUDGET
38% Construction 45% Maint./Rehab. Procurement
17%
57 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Pace
PROJECTS OVER $10,000,000
SERVICE BOARD PROJECT TITLE BUDGET Pace Purchase 40' Compressed Natural Gas Buses $119,913,100 Pace Purchase 30' Low-Floor Diesel Buses $80,261,908 Pace Purchase 15-Passenger Paratransit Buses $69,991,388 Pace New I-55 Garage – Plainfield $43,752,500 Pace New Northwest Division Garage – Wheeling $43,135,380 Pace Purchase 40' Low-Floor Diesel Buses $41,786,531 Pace Pace South Campus Project – Markham $27,100,000 Pace River Division Expansion and Improvements $21,260,000 Pace Purchase Vanpool Vehicles $20,011,499 Pace Purchase 7-Passenger Vanpool Vehicles $13,899,800 Pace Transit Signal Priority (TSP) Equipment and Installation Services $12,943,374
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Purchase 40’ Compressed Natural Gas Buses (Final)
SCOPE: This project involves a five‐year indefinite delivery/indefinite quantity contract for 40’ compressed natural gas buses. The minimum quantity to be purchased under this contract is 91 buses and the total number of buses procured will not exceed the maximum amount of 250.
BUDGET: $119,913,100; on budget.
SCHEDULE: On schedule; project completed in November 2020.
HIGHLIGHTS: Pace awarded a production contract in February 2015. Previous report had a total of 102 buses, all of which were received and placed in service. Pace executed a change order to procure an additional 6 CNG buses using federal funds, those buses have been delivered in July 2020. The total number of buses ordered under this contract is 108. All buses have been placed in service and the contract is in the process of close out. This is a final update on this project.
PROJECT: Purchase 30’ Low‐Floor Diesel Buses
SCOPE: This project is a new contract awarded in September 2019 for a new five‐year indefinite delivery/indefinite quantity contract for 30’ low floor diesel buses. The minimum quantity to be purchased under this contract is 67 buses and the total number of buses procured will not exceed the maximum amount of 164.
BUDGET: $80,261,908; on budget.
SCHEDULE: On schedule; estimated completion September 2024.
HIGHLIGHTS: A total of 23 buses have been ordered to date. Pace has received 5 of those buses. Deliveries were significantly delayed due to the COVID‐19 crisis but Pace expects the remaining 18 buses by the end of 2020. Pace is also in process of submitting a new order to the vendor for a quantity of 44, which would bring the total buses under this contract to 67. The buses are expected to service the areas currently serviced by Fox Valley and MV Batavia.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Purchase 15‐Passenger Paratransit Buses
SCOPE: This project is a new contract awarded in September 2019 for a new five‐year indefinite delivery/indefinite quantity contract for 15‐Passenger paratransit buses. 159 buses have been purchased under this contract. A new indefinite delivery/indefinite quantity 5‐year contract for the purchase of 15‐passenger paratransit buses that will be utilized in the ADA Paratransit Service Program was awarded in November 2020. The minimum quantity to be purchased under this contract is 170 buses and the total number of buses procured will not exceed the maximum amount of 753.
BUDGET: $69,991,388; on budget.
SCHEDULE: On schedule; estimated completion September 2024.
HIGHLIGHTS: Pace awarded a new contract for the purchase of additional vehicles in November 2020. The first order will be placed for a quantity of 210 paratransit buses. The buses are expected to service the counties of DuPage, Kane, Lake, Will and Cook.
PROJECT: New I‐55 Garage ‐ Plainfield
SCOPE: This project is for the architectural and engineering services, and construction of a Pace bus maintenance and storage facility in Plainfield. In addition, road improvements using concrete will be funded to accommodate the new facility.
BUDGET: $43,752,500; on budget.
SCHEDULE: On schedule; estimated completion December 2021.
HIGHLIGHTS: Pace has entered into an Intergovernmental Agreement (IGA) with the Village of Plainfield. Per the IGA the Village of Plainfield is executing a Design‐Build Agreement with Northern Builders to design and construct the Pace I‐55 Plainfield Bus Garage on Pace's behalf. Once the design is completed and agreed to by Pace, the Village will execute a Design‐Build Amendment under the Design‐ Build Agreement with Northern Builders to construct the facility. Once the construction is completed, Plainfield will transfer ownership of the property to Pace. The 95% design documents are currently under review. The contractor mobilized on site in early November and continues to do site work and utility hook‐ups for the site as design continues.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: New Northwest Division Garage ‐ Wheeling
SCOPE: This project is for the design and construction of a new Northwest Garage to replace the existing Northwest Division. In 2018, Pace purchased a 23‐acre site with existing 430,000 square foot building to replace its existing Northwest Division. The Wheeling facility will be equipped with a Compressed Natural Gas (CNG) vehicle fueling station designed to supply an all‐CNG bus fleet. The new facility will be a full service, fully furnished and equipped, heavy duty bus repair, maintenance, and storage garage. Occupancies will include Pace Vanpool Services and Graphics Departments including Pace’s Print Shop.
BUDGET: $43,135,380; on budget.
SCHEDULE: On schedule; estimated completion December 2022.
HIGHLIGHTS: Pace has entered into a contract for the design of the Wheeling facility. Comments are currently being incorporated on the 100% design. The Village of Wheeling has completed the design and construction improvements to Old Willow Road in October under an IGA with Pace.
PROJECT: Purchase 40’ Low‐Floor Diesel Buses
SCOPE: This project is a new contract in June 2019 for the one‐time purchase of (75) 40’ low‐floor diesel transit buses. A change order was issued to increase the value by (10) buses, bringing the total to (85) buses.
BUDGET: $41,786,531; on budget.
SCHEDULE: On schedule; estimated completion November 2020.
HIGHLIGHTS: Pace placed an order for the delivery of a total of 85 buses. To date, 84 buses have been delivered. The remaining bus is expected to be delivered by December 1. The buses are expected to service the routes currently serviced by West Division.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Pace South Campus Project ‐ Markham
SCOPE: This project is for the design and engineering, construction, project management, and any associated equipment and services for three facilities for the Pace South Campus in Markham. The three facilities are the Active Transit Management Center which will serve as a new Acceptance Facility, Office Building, and associated site work including a Bus Operator Training Course.
BUDGET: $27,100,000; on budget.
SCHEDULE: On schedule; estimated completion December 2022.
HIGHLIGHTS: Pace amended a contract with the original designer for the South Holland Acceptance Facility to include the modified design for the new Pace South Campus Design. The project advances with the plans of the Acceptance Facility incorporating review comments, the programming of the new office building per Pace's input and progresses the Civil Site plans incorporating the review comments as well as the bus driving facility. The 100% design is to be finalized in December with the final comments from Pace to be incorporated.
PROJECT: River Division Expansion and Improvements
SCOPE: Pace intends to expand and improve its existing River Division bus garage onto newly acquired property south of the existing garage. It will be designed to accommodate storage, servicing, maintenance, and associated program areas for an additional 75 buses, 26 paratransit and 6 non‐revenue vehicles in addition to other improvements to modernize the existing facility.
BUDGET: $21,260,000; on budget.
SCHEDULE: On schedule; estimated completion December 2021.
HIGHLIGHTS: Pace has entered into a contract for Architectural and Engineering services for pre‐design and design services. The contractor is in the process of completing pre‐ design activities. Site assessments, site surveys and data collection are underway, and a preliminary expansion site layout is scheduled to be provided in February. Discussions regarding the purchase of the adjacent property continue. A possible cell tower re‐location may be required as it is located on the adjacent property.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Purchase Vanpool Vehicles
SCOPE: The vanpool procurement for conversion vehicles allowed for multiple awards based on van types. Therefore, this procurement was awarded to two vendors, each with a five‐year indefinite delivery/indefinite quantity contract. They have a combined minimum of 70 and maximum of 525 conversion vans. The contracts are for purchasing of 7, 10, and 14 passenger conversion vans.
BUDGET: $20,011,499; on budget.
SCHEDULE: On schedule; estimated completion June 2021.
HIGHLIGHTS: To date, a total of 278 conversion vehicles have been ordered and 218 are in service under both contracts combined. Pace expects the most recent orders of 60 vehicles to begin deliveries during fourth quarter of 2020 and be completed by June 2021. There were 70 Seven‐Passenger, 30 Ten‐Passenger and 178 Fourteen‐ Passenger vehicles purchased under this contract.
PROJECT: Purchase 7‐Passenger Vanpool Vehicles
SCOPE: This project involves a new five‐year indefinite delivery/indefinite quantity contract for 7‐passenger vanpool vehicles awarded in September 2019. The minimum quantity for purchasing under this contract is 25 vans. The total number of vans procured will not exceed the maximum amount of 400.
BUDGET: $13,899,800; on budget.
SCHEDULE: On schedule; estimated completion September 2024.
HIGHLIGHTS: To date a total of 25 vans have been ordered, all have been received. The vans will be utilized in the six county Pace service area.
63 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
PROJECT: Transit Signal Priority (TSP) Equipment and Installation Services
SCOPE: A 3 year contract for the purchase of regional TSP equipment and installation services for the implementation phase of the TSP project covering nine corridors was executed on December 17, 2019.
BUDGET: $12,943,374; on budget.
SCHEDULE: On schedule; estimated completion October 2022.
HIGHLIGHTS: Activities continue to progress with the implementation phase of the TSP project. Most recently, the vendor submitted an application and is finalizing the acquisition of a permit for the Dempster St. Corridor. Additional permits for other corridors are on‐going. All permits are planned for submittal to IDOT once Pace receives final Dempster construction permit approval that will be used as a template to avoid delays on all corridors.
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Pace
TYPE OF PROJECT QUANTITY TOTAL BUDGET Construction 4 $135,247,880 Maintenance / Rehabilitation 0 $0 Procurement 7 $358,807,600
PERCENTAGE OF TOTAL PROJECTS
36% Construction Maint./Rehab. Procurement 64%
PERCENTAGE OF TOTAL BUDGET
27%
Construction Maint./Rehab. Procurement
73%
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REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2020
Conclusion
RTA implements the Project Management Oversight (PMO) program as part of the requirements under the RTA Act to oversee the Service Boards’ capital programs and expenditures. This report provides details on progress, schedule and budget for capital projects with various funding sources in the RTA region. The Service Boards’ project management and capital improvements efforts in this reporting period have seen considerable progress. Many of Rebuild Illinois projects have started and are included in this report. The current projects underway will improve the region’s state of good repair, while others are directed to improvements in customer convenience, safety and security, or compliance with federal requirements. It continues to show the results of great efforts made by collaboration between the RTA, the Service Boards, various governmental entities and local municipalities.
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