City Manager’s Office 215 E. McKinney St., Denton, TX 76201 (940) 349-8307
MEMORANDUM
DATE: December 13, 2019 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report
I. Council Schedule
A. Meetings
1. Zoning Board of Adjustment on Monday, December 16, 2019 at 5:30 p.m. in the City Hall Conference Room.
2. Work Session of the City Council on Tuesday, December 17, 2019 at 12:00 p.m. in the City Council Work Session Room followed by a Regular Meeting in the Council Chambers at 6:30 p.m.
3. Committee on Persons with Disabilities on Thursday, December 19, 2019 at 6:00 p.m. in the City Council Work Session Room.
II. General Information & Status Update
A. Pending Council Requests Work Session Topics – The following item will be discussed during the December 17 City Council work session. Each week, the topics that will be presented during the next week’s agenda will be included in the Friday Report the prior week. Staff contact: Stuart Birdseye, City Manager’s Office
1. Resolution of support for businesses near UNT • Requestor: Council Member Briggs • Council Member Request: Consider a Council Resolution of Support for the businesses on Avenue C to be acquired by the University of North Texas through the Eminent Domain process. Resolution will include that Denton supports small businesses and that eminent domain should be used only for a public purpose. • Information from Staff: On November 20, 2019, the Student Government Association (SGA) at the University of North Texas passed a Resolution of support for businesses located on Avenue C that the University is attempting to remove through the process of eminent domain. Key components of the Resolution include:
OUR CORE VALUES Integrity Fiscal Responsibility Transparency Outstanding Customer Service o A petition garnering 27,000 signatures pertaining to the continuing operations of the businesses involved was circulated on change.org. o An Ad Hoc committee created within the SGA will determine appropriate questions for the creation and distribution of a student survey on the matter. o Upon collection of the survey’s data, the results will be presented to Denton City Council. • Date Requested: December 6, 2019 • Requested Format for Response: Resolution
B. Green Tree Estates Meeting – On Thursday, December 19, the City of Denton will hold a meeting with residents of Green Tree Estates to review the City Council’s direction from the December 10 Work Session discussion, answer questions, and encourage voluntary courtesy inspections. In anticipation of this meeting, Staff has prepared a dual-language letter (attached) that summarizes the Council direction and outlines the various staff and resident responsibilities. This letter will be mailed to all residents and property owners, and delivered to all residences by City staff, and distributed to residents by LULAC. The Thursday, December 19 meeting will be held at 4:30 p.m. at Denton City Hall. A possible quorum of the City Council will be posted for this meeting. Staff contact: Ryan Adams, Public Affairs
C. 2019 Bond Program – As part of the 2019 Bond program that was approved by the citizens of Denton last month, there are several public infrastructure projects in various stages of planning and design. Below is a summary of the current status on several infrastructure improvement programs that were included in the 2019 bond package. • Sidewalks: The available 2019 bond funds will be divided into two parts; one part will be used to construct the sidewalk segments that were previously designed but not constructed from the approved 2014 bond package. Those sidewalk segments will begin construction in spring of 2020. The second part of the available bond funds will be used to design a new set of sidewalk segments that will be ready for construction next year (2021). This process (design one set, while constructing the previous set of sidewalks) helps reduce the timeline and improving the overall efficiency of delivering sidewalk projects. • Streets: Typically, the local/residential neighborhood streets have utilities (water, sewer, gas, etc.) under the pavement and any rehabilitation plan requires coordination with several departments and/or external entities. Before these neighborhood streets are rehabilitated/reconstructed, the underlying utilities need to be replaced, if they are in poor condition. In the past, the schedule for street rehabilitation projects have been severely impacted due to the delay in the completion of the Utility work. As such, staff is taking a proactive approach by coordinating with internal and external utilities and developing a plan for delivering the 2019 bond Street rehabilitation program. Staff will be selecting a design consultant early next year (2020) to begin the design of street segments for the first neighborhood. The street reconstruction design will include design for replacing aging utilities and the first streets bundle (2019 bond) will be bid for construction in (2021).
2 • Corridor Projects: The Bonnie Brae Phase 6 (from University Drive to US 77) and Hickory Creek Road (from Riverpass Drive to FM 1830) projects are currently under design and scheduled to wrap up design next (2020) summer. The design phase will be followed by the Right-of-way acquisition phase and will be ready for construction in fall of 2020. Staff is currently working on getting a design consultant on board to begin the design for Ryan Road (from Teasley Lane to FM 1830). Staff Contact: Pritam Deshmukh, Capital Projects
D. Hunter and Cole Ranch Community Update – On December 11, the Planning and Zoning Commission (P&Z) held a work session on the Master Planned Community amendment for Hunter and Cole Ranches. Representatives from Hillwood and Stratford and City staff provided a similar presentation to the one presented to City Council on December 3. There were a few questions and concerns raised by the P&Z regarding greenspace, encroachment into environmentally sensitive areas (ESA), gas wells, and height separation for residential districts. Below is a list of the questions raised during the presentation and the responses: • P&Z questioned the buffer distance for residential single-family from the future Loop 288 and I-35W. The presenter responded that there is an agreement being worked on to be included in the future amendment to be approved that would include a minimum setback of single-family residential from these roadways. • P&Z questioned if there was overlap between gas well setbacks and City parks. The presenter responded that no city park would be located within the proposed gas well setback distances. • P&Z questioned encroachment of development into ESA areas. The presenter responded that while the visuals presented may have seemed to encroach into ESA territory, they are proposing to retain 55% of the Upland ESA. • P&Z questioned City staff on whether there was a concern of having a separate area of the City for larger commercial office space, industrial, and retail away from the downtown district. City staff responded that this is consistent with the preferred growth concept cited in the Denton Plan 2030 and this area would also provide an area for development of a large corporate office park that is not currently available in the City. • There was a concern regarding the increase of height and the proximity to residential zoning district. City staff stated height regulation would be tiered as the distance from residential zoning increased. Staff explained the current height transition language and informed P&Z that additional standards would be added that would be more restrictive • P&Z questioned the exception for solar listed in the presentation. City staff stated this request would be for areas where solar is the primary use and would not be for rooftop solar. There would be a specific use permit required prior to development of this use. • P&Z questioned what the City was doing to encourage retention of trees rather than future replacement. City staff stated the tree code does allow for removal of tree with replacement or mitigation, but the mitigation rate for heritage trees is multiple tree replacements for every tree removed. The MPC amendment includes additional regulation of tree mitigation above the City’s
3 current standard including 35% preservation, an increase to 3:1 mitigation for heritage trees, and the installation of a minimum 3-inch tree rather than the City standard of a 2-inch tree. Another work session will be held with City Council regarding Hunter/Cole Ranch on December 17. Staff contact: Richard Cannone, Development Services
E. I-35E Lighting Update – Staff from DME has been working with TxDOT to ensure that all of the lighting along the I-35E corridor is currently working as it should be. There are 82 total lights out from Loop 288 north to the I35W/E Split. Multiple circuits within this area of I-35 have been temporarily disabled along this stretch of highway due to the I-35 corridor project causing 55 of those outages. The contractor working with TxDOT will be repairing all the light circuits and turning on the lights as they proceed through construction, and all lights should be operating by mid-January. TxDOT will contact DME when they are ready to release the lights back to the City. Three poles were knocked down by vehicle accident and are currently damaged. Those poles and the remaining 24 individual lights are in the process of being repaired/replaced by a contractor and DME crews and should be fully lit by January 1. Staff contact: Tony Puente, DME F. Animal Services Partnership – Animal Services partnered with 29 Acres to pilot a new program that will assist individuals living with autism. The goal of the partnership is to allow the program participants to learn and equip themselves with life skills such as operating a time clock and performing assigned duties. These skills, if maintained, will allow them to successfully engage in the community, and be productive at a job or volunteer position. Staff contact: Randi Weinberg, Animal Services
G. Denton Municipal Electric (DME) Educates the Community on Electric Safety – On Friday, December 6, DME’s employees from the operations and energy services divisions volunteered at the Careers on Wheels event at Newton Rayzor Elementary and the annual Denton Holiday Lighting Event.
The purpose of the Careers on Wheels event was to introduce children to municipal career choices, safety, and relate their current studies to the real world. At the event, DME’s linemen interacted with over 100 students, handed out giveaways, and shared with them the dangers of electricity and safety tips. Students and teachers were particularly fascinated when a lineman climbed an electric pole and raised the bucket truck’s aerial lift to 40 feet high. At the annual Denton Holiday Lighting event, DME staff hosted an informational booth that featured giveaways, games, and electrical safety tips. Several dozen people enjoyed their time at the booth by playing games and learning about energy efficiency, rebates, and the benefits of a community-owned electric utility. Staff contact: Chris Lutrick, Denton Municipal Electric
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H. Air North Texas – On Thursday, December 5, the City of Denton was recognized at the North Central Texas Council of Governments, Regional Transportation Committee meeting. Denton received the Arlo Ambassador Award for advancing the Air North Texas message through the campaign mascot Arlo the Airmadillo. Denton branded Arlo in its air quality messages in print and digital content and featured Arlo on its Sustainability logo, bridging the two programs together. Staff contact: Katherine Barnett, Sustainability
I. Update on Hickory Creek Lift Station – After the Hickory Creek Lift station experienced a piping failure causing an overflow on Sunday, November 24, the City staff rapidly mobilized to respond and make repairs to the lift station. Regular lift station operations were restored on Wednesday, November 27, when staff completed repairs to Pump 2. Staff completed repairs to Pump 1 on December 9 to provide additional backup capacity at the lift station. During this event, City staff kept the Texas Commission on Environmental Quality (TCEQ) informed of all activities associated with the lift station failure and repairs. When the lift station failed, TCEQ requested the City notify and recommend that citizens obtaining water from ground water wells within one-half mile from the lift station boil water before use. The City was able to cancel this recommendation on December 3 and notified all affected well owners that day. NOTE: During this event, the City of Denton water system was not impacted, and water from the City of Denton continued to be safe for all personal uses. The City of Denton would like to extend its thanks to the TCEQ and the Upper Trinity Regional Water District for their support in the response to the overflow event. Additionally, the City would like to recognize its Utilities staff who worked around the clock to minimize any overflow impacts. Staff contact: Rebecca Diviney, Utilities.
J. VFW Resident Contact Request – On December 6, City Council members received a resident contact request regarding the Veterans of Foreign Wars Post (VFW) on Sunset Street. The request stated the City’s building fees of $13,000 and were a barrier to the
5 VFW completing the necessary repairs to their building. After determining a building permit had not been submitted, staff reached out to the requestor and manager at the VFW to clarify the $13,000 estimate of fees and found the amount to be the total project cost. In speaking with the manager, she stated the VFW is planning to replace the existing gas lines in the building. Gas line replacement is a $50 permit fee unless there is additional work being completed. Staff contact: Scott McDonald, Development Services
K. Park Property Acquired – Parks and Recreation and Real Estate staff worked together in a site selection activity for land suitable for Denton’s future park system. This activity supported the new Parks, Recreation, and Trails Master Plan and the 10-Minute Walk initiative.
Staff identified a 71.34-acre property located on the south side of Mills Road and west of Trinity Road Mills Road as an opportunity for the city to acquire as a future City Park. On September 17, City Council provided direction for staff to move forward with the negotiation for the land. At that time, City staff entered into discussions with the property owner and negotiated a total purchase price of $2,354,220, which equates to $33,000 per acre.
On December 12, the purchase of the land was officially completed. The city is excited for this new property to be part of its park and open space for the residents today and tomorrow. In the short term, staff will identify a time to conduct a site cleanup, and assure the property is secured until the park opens to the public. Staff contact: Gary Packan, Parks and Recreation; DeAnna Cody, Real Estate
L. Oak Street Crosswalks – On December 9, Council Member Davis requested additional information regarding the installation of mid-block crosswalks on Oak Street between Fry and Jagoe at either Welch or Fulton. Traffic Operations is in the process of ordering pedestrian-activated, LED edge-lit signs for mid-block crosswalks. Staff plans to deploy these signs throughout the city, including Oak Street. For this particular intersection, the preference is to cross at Welch because Fulton has some significant grade issues on the south side. In addition, staff will provide a single crosswalk on Oak St. to simplify the crossing and improve safety. With the activated signs, a single crossing will be safe and adequate.
Previously, the church located on the north side of Oak offered to close their driveway if it would benefit the crossing. To date, staff has not spoken with the church and does not feel this access point would need to be closed at this time. Staff contact: Brian Jahn, Capital Projects
M. McKinney Street Crossing – On December 9, Council Member Davis requested additional information regarding improvement of pedestrian safety at Jannie Street and McKinney Street in front of the County Courthouse. The traffic data collected by staff did not satisfy any of the required traffic signal warrants at Jannie Street. Staff is investigating, however, the possibility of installing a pedestrian signal, or High- Intensity Activated crossWalK beacon (HAWK) at this location. This will allow pedestrians to activate a signal that displays a red light for vehicles and a WALK indication for pedestrians. When not activated, the signal for the roadway is dark. In
6 the future, as traffic volumes on McKinney increase, this HAWK can be converted to a full traffic signal. Because there are not currently any HAWKs in Denton, staff is in the process of establishing specifications relative to this type of signal. This process is expected to be completed and to be in position to order/install in the first quarter of 2020. Staff contact: Brian Jahn, Capital Projects
N. Yarborough Way – On December 10, Council Member Davis requested information regarding the possible restriction of truck traffic on Yarborough Way in southwest Denton. Yarborough Way is currently under the jurisdiction of both the City and Denton County. The city limits run down the centerline of Yarborough Way. Regarding the truck traffic, traffic can be controlled in a number of ways: • The City can install NO THRU TRUCK signs because this roadway is not identified as a truck route. This will be the easiest and fastest action but would require coordination with the County for sign placement on the side of the road not controlled by the City. • The City can load limit the facility. This will require the determination of what weight the roads in the City can safely accommodate and the development of a process to install load limit signage. • The City can also develop an ‘oversize/overweight’ permitting system by which we can control which roadways are utilized by large and/or heavy vehicles (similar to the permit system operated by TxDOT). This permitting system will take significant staff time to develop and operate but offers the benefit of notifying the City when ‘oversize/overweight’ vehicles will be present so that we can offer escort or traffic control services.
Staff will continue to coordinate with the County on the traffic controls for this area. Staff contact: Brian Jahn, Capital Projects
O. Intersection of Miller and Hickory – On December 10, Council Member Meltzer requested information regarding the improvement of traffic safety at the intersection of Miller Street and Hickory Street. Staff has reviewed the location and has identified two options to improve the sight distance: • Eliminate parking spaces one at a time until a comfortable sight distance is achieved; or • Adjust the stop sign location on Miller further into the intersection to allow vehicles on Miller to better see oncoming traffic. (see example below on River Park Drive in Fort Worth) Staff contact: Brian Jahn, Capital Projects
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P. City of Denton Landfill Expansion Permit Status Update – On December 2, the City of Denton received notice from the Texas Commission on Environmental Quality (TCEQ) Chief Clerk’s Office stating the Executive Director had completed the technical review of the City’s application for landfill expansion and has prepared a preliminary decision and a draft permit. The City is now required to publish notice of this proposed activity within a prescriptive timeline set by the state.
On December 18, Notice of Application and Preliminary Decision for Municipal Solid Waste Permit Amendment for Proposed Permit No 1590B will be published in the Denton Record Chronicle and Al Dia (the local Spanish language newspaper). Interested and affected parties may submit comments to the TCEQ. The comment period will run until January 17, 2020.
Following receipt of comments and requests, the TCEQ will decide to either grant the permit or submit for a contested case hearing. In addition to state required outreach, the City will be posting an update to the landfill web page, creating a web story, publishing an article in the December Citizen Connection distributed with utility statements, and updating landfill expansion frequently asked questions (FAQs.)
A Council Work Session presentation is anticipated in early January to discuss the status of the Denton Landfill Expansion Permit. Staff contact: Brian Boerner, Solid Waste and Recycling
Q. American Legion Hall Senior Center Closing for Demolition – For the last couple of years, City staff have been working on a renovation and redevelopment plan for the American Legion Hall Senior Center (ALH). A contract for the redevelopment for the new ALH will be presented to City Council in January for consideration. In anticipation of this consideration, ALH closed the morning of December 13 to begin packing and moving furniture to storage. The demolition of the south building is planned for January to accommodate the facility improvements. This schedule will allow the project to begin immediately after consideration by City Council. Staff contact: Caroline Seward, Parks and Recreation
R. Denton Parks Foundation “Pass It On” – Each year, students and seniors need access to community recreational centers but do not have the funds to cover the associated costs. Sometimes, students hang outside of the MLK Jr. Rec Center because they don’t have the pass to enter the fun and safe indoor space to engage, exercise, and enjoy time with friends. Additionally, seniors on fixed incomes need rec passes. Senior centers act as a gathering place for adults age 50 and older to enjoy SPAN lunches and fellowship, monthly socials and seminars, and special events. Having a safe and engaging space for students and seniors benefits an entire community.
The Denton Parks Foundation (DPF) believes that the inability to pay shouldn’t leave the most vulnerable populations without a rec center pass. This holiday season, DPF invites the community to “Pass It On!” and give the gift that keeps on giving. A $10 donation today can purchase a pass for students and seniors to have to access to Denton’s safe and fun recreation centers all year long! With each donation, the donor will receive a “Pass It On!” email printable to use in a stocking, card, or as a creative addition to any gift basket.
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The donation page is at www.dentonparksfoundation.com/support/passiton. Additionally, DPF has started a Facebook ad campaign to spread the word. Staff contact: Brooke Moore, Denton Parks Foundation
S. Rules of Procedure Revisions Update – Staff continues to make progress on the Council-requested Rules of Procedure Revisions that were most recently discussed at the December 17 City Council meeting. The ordinance revisions remain under staff review. Staff plans to present the revised ordinances at the January 7 City Council meeting followed by Council consideration on January 14. All Rules of Procedure revisions require presentation to City Council prior to Council consideration. Staff contact: Rachel Wood, Development Services
III. Upcoming Community Events and Meetings
A. Events
1. Denton Enterprise Airport Runway Opening Ceremony – Tuesday, December 17 from 10:30 to 11:30 a.m. at the Denton Enterprise Airport (5000 Airport Road). Staff contact: Scott Gray, Airport
B. Community Meetings
1. None
IV. Attachments
A. Green Tree Estates Courtesy Inspection Overview ...... 10 B. Green Tree Estates Next Steps ...... 12
V. Informal Staff Reports
A. 2019-196 Contract with Chamber of Commerce ...... 14 B. 2019-197 Fair Housing Action Plan ...... 37 C. 2019-198 Electric Outage Update ...... 39 D. 2019-199 Grave Services ...... 41 E. 2019-200 Polling Locations ...... 43
VI. Council Information
A. Council Requests for Information ...... 53 B. Council Calendar ...... 54 C. Draft Agenda for January 7 ...... 57 D. Future Work Session Items ...... 63 E. Street Construction Report ...... 64
9 Building Safety- Department of Development Services 215 E. Hickory St., Denton, TX 76201 (940) 349-8360
The City of Denton Building Safety division provides courtesy inspections as a service to the citizens of Denton. This type of inspection is not intended for enforcement, rather it is intended to assist homeowners with understanding safety concerns and helping to offer options to correct.
Courtesy Inspection To verify if any life safety concerns exist; o Exposed electrical connections o Fuel gas connections o Venting of fuel fired appliances o General overview of potential hazards which may result in serious injury or death
EXAMPLE: Water heater installation; manufactured housing requires a specific type of water heater, these units cost two to three times as much as a conventional water heater. Homeowners may not know manufactured housing requires a specific water heater, coupled with cost factors many times result in an incorrect water heater being installed. These factors raise concern of whether there are proper water connections, proper ventilation of gas (fuel fired) appliances, and approved electrical connections. Additionally, there may be problems associated with size and clearance of the water heater installation, ensuring proper clearances from combustible materials.
EXAMPLE: If an addition/alteration to add plumbing (bathroom, kitchen, laundry, etc.) water, sewer, gas, electric and other potential safety concerns.
Customer Service Inspection Prior to continuous water service being established, Texas law requires an inspection of the private water- distribution system as a way to ensure that the water is safe to drink. This type of customer service inspection is required in Title 30 of the Texas Administrative Code (TAC), Subsection 290.46(j). All the rules in 30 TAC 290, Subchapter D, are administered by the Texas Commission on Environmental Quality (TCEQ). As a component of the law, the City of Denton is required to ensure a Customer Service Inspection (CSI) is conducted;
A Customer Service Inspection is an examination of the private water distribution system for the purpose of providing or denying water service. The inspection is limited to the identification and prevention of cross- connections, potential contaminant hazards, and illegal lead materials. Customer service inspections are completed before providing continuous water service on any existing service where there is reason to believe that cross-connections or other potential contaminant hazards exist, or after any material improvement, correction, or addition to private water distribution facilities.
Verify no cross-connections exist; o inspection of water service, o checking toilet flush valves, o checking hose bib(s), o pressure relief valve on water heater.
Offering to provide both a courtesy inspection including a Customer Service Inspection is designed to provide homeowners a greater understanding of the items which may require corrections prior to any other investment.
OUR CORE VALUES Integrity Fiscal Responsibility Transparency Outstanding Customer Service 10 Departamento de Seguridad de Edificios - Departamento de Servicios de Desarrollo 215 E. Hickory St., Denton, TX 76201 (940) 349-8360
La División de Seguridad de Edificios de la Ciudad de Denton proporciona inspecciones de cortesía como un servicio a los ciudadanos de Denton. Este tipo de inspección no es realizado para exigir o implementar regulaciones, sino que está destinado a ayudar a los propietarios de viviendas a comprender los problemas de seguridad y ayudar a ofrecer opciones adicionales o requeridas para mejorar las viviendas.
Inspección de cortesía Los siguientes se verificarán para determinar si existen problemas que afectarían su salud/vida; o Conexiones eléctricas expuestas o Conexiones de gas combustible o Ventilación de los aparatos de combustible o Visión general de los peligros potenciales que pueden resultar en lesiones graves o la muerte
EJEMPLO: Instalación de calentador de agua; la carcasa fabricada requiere un tipo específico de calentador de agua, estas unidades cuestan de dos a tres veces más que un calentador de agua convencional. Los propietarios pueden no saber que la vivienda fabricada requiere un calentador de agua específico, junto con los factores de costo muchas veces resultan en un calentador de agua que no esté apropiadamente instalado. Estos factores plantean la preocupación, como por ejemlo las conexiones de agua adecuadas, ventilación adecuada de los aparatos de gas (combustible) y conexiones eléctricas aprobadas. Además, puede haber problemas asociados con el tamaño y el espacio libre de la instalación del calentador de agua, asegurando una holgura adecuada de los materiales combustibles.
EJEMPLO: Si se añade/altera plomería (baño, cocina, lavandería, etc.) agua, alcantarillado, gas, electricidad y otros posibles problemas de seguridad.
Inspección de Servicio al Cliente Antes de que se establezca el servicio continuo de agua, la ley de Texas requiere una inspección del sistema privado de distribución de agua como una manera de garantizar que el agua es segura para beber. Este tipo de inspección de servicio al cliente se requiere en el Título 30 del Código Administrativo de Texas (TAC), Subsección 290.46(j). Todas las reglas en 30 TAC 290, Subcapítulo D, son administradas por la Comisión de Calidad Ambiental de Texas (TCEQ). Como componente de la ley, la Ciudad de Denton está obligada a garantizar que se lleve a cabo una Inspección de Servicio al Cliente (CSI);
Una Inspección de Servicio al Cliente es un examen del sistema privado de distribución de agua con el propósito de proporcionar o denegar el servicio de agua. La inspección se limita a la identificación y prevención de conexiones cruzadas, posibles peligros contaminantes y materiales de plomo ilegales. Las inspecciones de servicio al cliente se completan antes de proporcionar un servicio continuo de agua en cualquier servicio existente donde haya razones para creer que existen conexiones cruzadas u otros peligros potenciales de contaminantes, o después de cualquier mejora material, corrección, o además de instalaciones privadas de distribución de agua.
Verificar que no existan conexiones cruzadas; o inspección del servicio de agua, o comprobar las válvulas de descarga del inodoro, o babero(s) de manguera de control, o válvula de alivio de presión en el calentador de agua.
La oferta de proporcionar una inspección de cortesía, incluyendo una inspección de servicio al cliente, está diseñada para proporcionar a los propietarios una mayor comprensión de los artículos que pueden requerir correcciones antes de cualquier otra inversión.
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Public Affairs Department 215 E. McKinney St., Denton, TX 76201 (940) 349-7531
December 13, 2019
Dear Green Tree Estates Residents,
On Dec. 10, the Denton City Council discussed Green Tree Estates during its scheduled Work Session. During this meeting, the Council received a presentation from City staff that discussed site conditions, code compliance observations/concerns, and options for Green Tree Estates residents including permanent water provision and assistance with finding alternative housing. Several residents of Green Tree Estates also provided public input directly to the Council at this meeting.
After the discussion, the Council gave the following direction to staff: 1. Extend the existing declaration of disaster by an additional 100 days. This extension will allow the city to continue the provision of potable and non‐potable water to the residents of Green Tree Estates through the end of the school year. When officially approved by Council, the declaration of disaster run through May 22, 2019. 2. Continue provision of potable and non‐potable water. City staff will continue the provision of potable water as requested and non‐potable water three times per week through May 22. Beginning Feb. 13, Green Tree residents will be billed for water used to fill each City of Denton water container at the residence and any associated fees or charges. The billing does not include any costs associated with the delivery of water. 3. Provide voluntary courtesy inspections to Green Tree Estates residences. These inspections will allow residents to understand any life, safety, health, or other code violations that exist on their property that would prevent connection to the City of Denton water system. Staff will also provide information and assistance regarding how any code violations can be corrected. Any life, safety, and health issues that are immediate hazards to the welfare of residents shall be immediately addressed by the resident and/or property owner. Information on courtesy inspections is included with this letter. 4. Address life, safety, and health issues with non‐occupied structures. Staff will immediately address any health and life safety issues in non‐occupied structures within the Green Tree Estates neighborhood. This includes any structures deemed by the Building Official to be “attractive nuisances” and/or dangerous structures. 5. City Council also outlined responsibilities of both City staff and the Green Tree Estates residents and property owners so that they may provide a final direction (see table below). City staff will provide an update to the City Council at their Feb. 4, 2020 work session. The City respectfully requests that information requested by the Council provided to City Staff on or before Jan. 27, 2020 so that it may be included for discussion at the Feb. 4 City Council meeting.
City of Denton Green Tree Estates (GTE) Extends disaster declaration through May 22 Confirm ownership of all GTE Roads and Easements Provides non‐potable water through May 22 Confirm ownership of all GTE Lots Begin billing residents for water on February 13 Confirm which lots are owner‐occupied Provides voluntary courtesy inspections Confirm which property owners are interested in Provides information on how to comply with the City connecting to a water meter at GTE boundary (with Code the property owners paying associated costs) Schedule courtesy inspections to identify life, safety, and health issues. To schedule, call (940) 349‐8360. Plan on how to address life, safety, and health violations identified in the courtesy inspections Begin paying for water beginning February 13
City Staff will be holding a meeting on Thursday, Dec. 19 at 4:30 p.m. at Denton City Hall (215 E. McKinney Street) to review the City Council direction and responsibilities of the City and Green Tree Estates. While the League of United Latin American Citizens is assisting to arrange attendance by Green Tree Estates representatives, any resident or property owner may attend.
Please direct questions via email to Ryan Adams, Deputy Director of Public Affairs, at [email protected] or call (940) 349‐8565. Questions in Spanish may be directed to Deborah Viera at [email protected] or (940) 349‐7162.
Enc.: Courtesy Inspection Overview
OUR CORE VALUES Integrity Fiscal Responsibility Transparency Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 12
Public Affairs Department 215 E. McKinney St., Denton, TX 76201 (940) 349-7531
13 de diciembre de 2019
Estimados Residentes de Green Tree Estates,
El 10 de diciembre, el Consejo Municipal de la Ciudad de Denton hablo sobre Green Tree Estates durante la sesión de trabajo programada. Durante esta reunión, el Consejo Municipal recibió una presentación del personal de la Ciudad que hablo sobre las condiciones del sitio, las observaciones/preocupaciones del cumplimiento del código, y las opciones para los residentes de Green Tree Estates, incluyendo la provisión de agua permanente y la asistencia para encontrar viviendas alternativas. Los residentes de Green Tree Estates también proporcionaron aportes públicos directamente al Consejo Municipal en esta reunión.
Después de la discusión, el Consejo Municipal dio la siguiente dirección al personal: 1. Amplíe Extiende la existente declaración de desastre por 100 días adicionales. Esta extensión permitirá que la Ciudad continúe la provisión de agua potable y no potable a los residentes de Green Tree Estates hasta el final del año escolar. Cuando se aprueba oficialmente por el Consejo, la declaración de desastre se extenderá hasta el 22 de mayo de 2019. 2. Continuar la provisión de agua potable y no potable. El personal de la Ciudad continuará la provisión de agua potable según lo solicitado y agua no potable tres veces por semana hasta el 22 de mayo. A partir del 13 de febrero, a los residentes de Green Tree se les facturará el agua utilizada para llenar cada contenedor de agua de la Ciudad de Denton en la residencia y cualquier tarifas o cargos asociados. La facturación no incluye ningún coste asociado con la entrega de agua. 3. Proporcione inspecciones voluntarias de cortesía a los residentes de Green Tree Estates. Estas inspecciones permitirán a los residentes entender cualquiera violación de código de vida, seguridad, salud u otras que existen en su propiedad que impediría la conexión con el sistema de agua de la ciudad de Denton. El personal también proporcionará información y asistencia con respecto a cómo se pueden corregir las infracciones de código. Cualquier problema de vida, seguridad, y de salud que sea riesgos inmediatos para el bienestar de los residentes deberán ser abordados/corregidos inmediatamente por el residente y/o propietario de la propiedad. En esta carta se incluye información sobre inspecciones de cortesía. 4. Abordar problemas de vida, seguridad y salud con estructuras no ocupadas. El personal abordará inmediatamente cualquier problema de salud y seguridad de la vida en las estructuras no ocupadas dentro del vecindario de Green Tree Estates. Esto incluye cualquier estructura considerada por el Oficial de Edificios como "molestias atractivas" y/o estructuras peligrosas. 5. El Consejo Municipal también delineó las responsabilidades tanto del personal de la Ciudad como de los residentes de Green Tree Estates y los propietarios para que puedan proporcionar una dirección final (ver tabla a continuación). El personal de la Ciudad proporcionará una actualización al Consejo Municipal en su sesión de trabajo del 4 de febrero de 2020. La Ciudad respetuosamente solicita que la información solicitada por el Consejo Municipal se haya proporcionado al personal de la Ciudad el 27 de enero de 2020 o antes, para que pueda incluirse para su discusión en la reunión del Consejo el 4 de febrero.
Ciudad de Denton Green Tree Estates (GTE) Extiende la declaración de desastre hasta Confirme el derecho de propiedad de todas las carreteras y el 22 de mayo servidumbres de GTE Proporciona agua no potable hasta el 22 Confirme el derecho de propiedad de todos los lotes GTE de mayo Confirme qué lotes están ocupados por el propietario Comience a facturar a los residentes por Confirmar qué propietarios están interesados en conectarse a un agua el 13 de febrero medidor de agua en el límite de GTE (con los propietarios Proporciona inspecciones voluntarias de pagando los costos asociados) cortesía Programe inspecciones de cortesía para identificar problemas de Proporciona información sobre cómo vida, seguridad y salud. Para programar, llame al (940) 349‐8360. cumplir con el Código de la Ciudad Planificar cómo abordar violaciones de vida, seguridad y de salud identificadas en las inspecciones de cortesía Comienza a pagar por el agua a partir del 13 de febrero
El personal de la Ciudad llevará a cabo una junta el jueves 19 de diciembre a las 4:30 p.m. en el edificio municipal (215 E. McKinney Street) para revisar la dirección del Concejo Municipal y las responsabilidades de la Ciudad y Green Tree Estates. Mientras que la Liga de Ciudadanos Latino Americanos Unidos está ayudando a organizar la asistencia de representantes de Green Tree Estates, cualquier residente o propietario de propiedad puede asistir.
Por favor dirija sus preguntas por correo electrónico a Ryan Adams, Director Adjunto de Asuntos Públicos, al [email protected] o llame al (940) 349‐8565. Las preguntas en español pueden ser dirigidas a Deborah Viera al [email protected] o (940) 349‐7162.
Incluido: Descripción general de la inspección de cortesía
OUR CORE VALUES Integrity Fiscal Responsibility Transparency Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 13 Date: December 13, 2019 Report No. 2019-196
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT: Economic Development Partnership Agreement between City of Denton and Denton Chamber of Commerce
EXECUTIVE SUMMARY: The City of Denton and the Denton Chamber of Commerce share responsibilities related to economic development activities through the Economic Development Partnership. Since 1986, the City and Chamber have entered into an agreement that outlines the division of duties and provides for the City to fund the Office of Economic Development at the Chamber. The FY 2019-20 proposed agreement is being considered at the January 7, 2020 City Council meeting, so this Informal Staff Report was drafted to update City Council on the work that has been undertaken to develop that agreement.
BACKGROUND: The City Council and the Denton Chamber of Commerce first entered into an economic development partnership agreement in 1986. Through an annual agreement, the City provides General Fund and Utility Funds dollars for the administration and operation budget of the Chamber of Commerce’s Office of Economic Development. The Office of Economic Development has primarily been responsible for: Prospect generation activities; Marketing activities, i.e. trade shows, publishing/printing, website(s) administration, marketing materials; and Small Business Development Center support.
In Fiscal Year 2017-18, the agreement between the City and the Chamber was significantly different from prior years’ agreements in that it included specific goals, deliverables, and metrics for the Chamber’s Office of Economic Development, along with enhanced clauses regarding financial reporting, insurance requirements, and indemnity. The FY18-19 agreement followed the same format as the FY 17-18 agreement, but included the addition of shared strategic initiatives, revised and increased goals, and added a new goal to track new contacts at marketing events. It also increased the amount of funds to be raised through private investors.
Proposed FY 2019-20 Agreement With new leadership in place at the Chamber and the City, staff from both organizations agreed the FY 2019-20 agreement was an opportunity to review the partnership and develop an agreement that better addressed both sides’ contributions to and expectations of the partnership. Staff researched similarly situated communities to review innovative ideas and best practices, and reviewed the types of indicators and metrics that were being tracked. In addition, the City contracted with TIP Strategies to conduct an review of the proposed contract and provide an independent assessment of the goals, strategies, objectives, and metrics.
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Date: December 13, 2019 Report No. 2019-196
The proposed agreement represents significant work by both Chamber and City staff to integrate more clear expectations and shared goals, while allowing each organization to positively contribute to a partnership that benefits the Denton community. The most substantial change to the agreement is the development of a work plan that includes specific definitions, shared goals, key activities for each organization, and various reporting mechanisms and metrics. The majority of the changes in the proposed contract are not based on shifting priorities or new goals, but instead were made to focus on the development and fulfillment of commitments by both organizations in order to fully leverage the unique partnership between the City and the Chamber.
Because the Economic Development Partnership organizational relationship is being reviewed as part of the ongoing comprehensive economic development strategic plan, the City and Chamber have agreed to a 9-month contract (October 2019 to June 2020) and will bring forward a new agreement, extension, or agreement amendments following the completion of the strategic plan and based on the recommendations and outcome established during the strategic planning process.
In addition to the work to review the partnership, recent staff changes in the City’s Economic Development department have also allowed management to review and analyze changing responsibilities at the City level, with an emphasis on refocusing on the core functions of economic development. Staff intends to factor in staff changes at the Chamber and City, and the forthcoming strategic plan, in deciding how to align staff and divide responsibilities in the next few months.
The work to review and develop the proposed agreement extended beyond the expiration of the previous agreement (Sept. 30, 2019), however, the proposed agreement was drafted to be effective Oct. 1, 2019.
Key components of the proposed agreement include: A reduction in City funding to cover only 9 months of expenses ($179,127). Stronger definitions of “marketing” and “recruitment” to ensure that both sides understand the actions to be undertaken and the intent of the work to be performed. The assignment and clear delineation of responsibilities under key activities to be performed in the marketing and recruitment efforts of the partnership. More intensive reporting requirements, including quantitative and qualitative reporting, and the commitment from the Chamber and City to meet regularly to review the work plan and agree to changes or updates as necessary. The inclusion of metrics that better align with the strategic goals of the partnership. Joint quarterly reviews by the Chamber President and City’s Director of Economic Development of the efforts Chamber staff to execute the work plan and monthly meetings to ensure goals are being met and metrics are tracked. In addition, this allows for open communication and transparency among the Chamber and City staff.
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Date: December 13, 2019 Report No. 2019-196
ATTACHMENT(S): Exhibit 1 – Draft Agreement Exhibit 2 – TIP Strategies Partnership Review Memo
STAFF CONTACT: Jessica Rogers Director of Economic Development (940) 349-7531 [email protected]
REQUESTOR: Staff initiated
PARTICIPTAING DEPARTMENTS: Economic Development
STAFF TIME TO COMPLETE REPORT: 1 hour
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ECONOMIC DEVELOPMENT PROGRAM AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON CHAMBER OF COMMERCE
This Agreement is made between the City of Denton, Texas, (“City”) and the Denton Chamber of Commerce (“Chamber”) for the purpose of providing for a program to promote economic development through the joint efforts of the parties hereto, who in consideration of the mutual promises, agree as follows:
A. Chamber Office of Economic Development (“Office”). During the term of this Agreement, the Chamber shall maintain an Office of Economic Development managed by the Vice President of Economic Development, who shall perform the duties of the office.
B. Support Services and Funding. The Chamber shall provide the office space, equipment, and support staff necessary for the operations of the Office. For Fiscal Year 2019-20, the Chamber shall solicit and contribute private sector funds of at least $75,000 (as outlined in the attached 2019-2020 Economic Development Work Plan), and the City shall provide funding in the amount of $179,127. The City shall provide the funding through a one-time lump sum payment before January 17, 2020, which may be funded from the General Fund, Utilities Funds, or some combination thereof. The balance of any unused City funds shall be returned to the City at the end of the City’s fiscal year on September 30, 2020.
Any funds provided by the City pursuant to this Agreement shall be retained in an account separate and segregated from the Chamber’s general operating fund and shall only be used for the purpose provided for in this Agreement. The Chamber and the Office shall keep current and accurate records of all funds received and expended, as well as deliverables and metrics specified herein, which shall be subject to inspection and audit by the City at all reasonable times. All such records shall be subject to the Texas Public Information Act, Tex. Gov’t Code Ch. 552.
C. Use of City Funds and Scope of Work. As a condition of the receipt of City funds amounting to $179,127, the Chamber hereby agrees to use and expend all funds pursuant to: 1. All applicable federal, state, and local laws; 2. The Chamber’s proposed budget for the Office attached hereto and incorporated by reference as Exhibit A; and 3. The agreed upon scope of work as outlined in the 2019-2020 Economic Development Work Plan, attached hereto and incorporated by reference as Exhibit B. i. The parties agree that the attached 2019-2020 Economic Development Work Plan is a planning tool, and the City and the Chamber reserve the right to revise the 2019-2020 Economic Development Work Plan with written consent of both parties.
D. Reporting Requirements. The Chamber shall provide written reports to the City as follows: 1. A copy of the Chamber’s Profit and Loss Budget Performance Statement shall be provided to the City’s Director of Economic Development quarterly for the periods ending December 31, 2019; March 31, 2020; and June 30, 2020;
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17 2. A copy of the Chamber’s annual audited financial reports within 6 months of the end of the Chamber’s fiscal year shall be provided to the City’s Director of Economic Development; 3. A copy of the Chamber’s most recent annual Form 990 shall be provided to the City’s Director of Economic Development; 4. A monthly progress report that includes information, status, and updates on the goals, metrics, key activities, and deliverables as established in the 2019-2020 Economic Development Work Plan shall be provided to the City’s Director of Economic Development; 5. A mid-year report, covering the period of October 1, 2019 to March 31, 2020, that includes information, status, and updates on the goals, metrics, key activities, and deliverables as established in the 2019-2020 Economic Development Work Plan shall be provided to the City Council by April 30, 2020; and 6. A comprehensive annual report that includes information, status, and updates on the goals, metrics, key activities, and deliverables as established in the 2019-2020 Economic Development Work Plan shall be provided to the City Council by November 31, 2020.
E. Quarterly Reviews. The City and the Chamber will conduct joint quarterly reviews of the efforts of Chamber staff to execute on the 2019-2020 Economic Development Work Plan. The reviews will include, but are not limited to: 1. Discussion and evaluation of the previous quarter’s monthly reports; 2. Discussion and evaluation of the status of any and all major recruitments or ongoing projects; 3. Discussion and evaluation of any resources or assistance needed from the City to achieve the shared goals outlined in the 2019-2020 Economic Development Work Plan; and 4. Discussion and evaluation of the metrics and targets outlined in the 2019-2020 Economic Development Work Plan.
F. Monthly Meetings. The City and the Chamber will conduct monthly staff meetings to review the implementation of Work Plan, ongoing projects, and any projects associated with the City’s Economic Development Strategic Plan or any action plans. These meetings may include the City Manager, Chief Financial Officer, Director of Economic Development, Chamber President, Vice President of Economic Development, and any City Economic Development department staff.
G. Independent Status of Office. The Office shall be under the direct supervision and control of the Chamber and all personnel of the Office shall be considered employees or agents of the Chamber and not of the City. The Chamber shall be responsible for the processing of all benefits or payment liabilities of such employees or agents, including the withholding or payment of personal income or social security taxes, as provided by applicable law, and the payment of worker’s compensation premiums.
H. Insurance. The Chamber shall maintain policies of insurance for the duration of the Agreement, as outlined in Attachment A, to protect against liability arising from the operation
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18 of the Office. The Chamber must provide a copy of the Certificate of Insurance showing the City added as an insured within a reasonable time of execution of this Agreement and each time there is a change in coverage or carrier, a copy must be provided to the City of Denton’s Director of Economic Development.
I. INDEMNITY. THE CHAMBER AGREES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS THE CITY, ITS ELECTED OFFICIALS, OFFICERS, AGENTS, EMPLOYEES, AND REPRESENTATIVES FROM ANY AND ALL CLAIMS, SUITS, OR LIABILITIES ARISING FROM OR RELATED TO ANY ACT OR OMISSION OF THE CHAMBER, ITS OFFICERS, DIRECTORS, OFFICIALS, EMPLOYEES, OR REPRESENTATIVES IN THE PERFORMANCE OF THIS AGREEMENT. THIS INCLUDES PROPERTY DAMAGE, PERSONAL INJURY OR DEATH AND ALSO COVERS COSTS OF SUIT AND ATTORNEYS FEES.
J. Term of Agreement. This Agreement shall be effective from October 1, 2019, through June 30, 2020.
K. Termination. Either party may terminate this Agreement by giving written notice to the other party thirty (30) days in advance of the termination date, in which case any unexpended funds provided by the City shall be returned to the City within fifteen (15) days from the date the written notice is mailed to the Chamber. If the Chamber fails to meet the deliverables or metrics required under this Agreement, and it results in termination of the Agreement by the City, then the Chamber will not be eligible for any future funding from the City for a one (1) year period.
L. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any previous agreements, oral or written. This Agreement may only be modified by the subsequent mutual written agreement executed by the City and the Chamber.
M. Waiver. Any waiver by the City of any provision or condition of this Agreement shall not be construed to be a waiver of any other provisions or conditions of this Agreement.
N. Governing Law. This Agreement shall be governed by the laws of the State of Texas. The City expressly does not waive any defenses to any claims of any sort by virtue of this Agreement, including its Sovereign Immunity, and states that this is an economic incentive only and not subject to the provisions of Chapter 271 Tex. Loc. Gov’t Code, Subchapter I.
O. Severability. Should any provision of this Agreement be adjudged illegal, invalid or unenforceable, such illegality, invalidity or unenforceability shall not affect the legality, validity of enforceability of the Agreement as a whole or any sections, subsections, sentences, or clauses herein.
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EXECUTED this the ______day of ______, 2020.
CITY OF DENTON
______CHRIS WATTS, MAYOR
ATTEST: ROSA RIOS, CITY SECRETARY
BY: ______
THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED As to financial and operational Obligations and business terms.
______Signature
______Title
______Department
Date Signed:______
APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY
BY: ______
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20 DENTON CHAMBER OF COMMERCE
By:______
Its: ______
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21 Attachment A INSURANCE REQUIREMENTS
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Chamber, the Chamber shall provide and maintain until the agreement has been terminated, the minimum insurance coverage as indicated hereinafter.
All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted:
Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A or better.
Any deductibles or self-insured retentions shall be declared in the proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the Chamber shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
Liability policies shall be endorsed to provide the following:
o Name as Additional Insured the City of Denton, its Officials, Agents, Employees and volunteers. o That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. o Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers.
Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date.
Should any of the required insurance be provided under a claims made form, Chamber shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered.
Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to
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22 be included in the general annual aggregate limit, the Chamber shall either double the occurrence limits or obtain Owners and Chambers Protective Liability Insurance.
Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse.
SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted:
[X] A. General Liability Insurance:
General Liability insurance with combined single limits of not less than $1,000,000.00 shall be provided and maintained by the Chamber. The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies.
If the Commercial General Liability form (ISO Form CG 0001 current edition) is used: Coverage A shall include premises, operations, products, and completed operations, independent contractors, contractual liability covering this contract and broad form property damage coverage.
Coverage B shall include personal injury.
Coverage C, medical payments, is not required.
If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall include at least: Bodily injury and Property Damage Liability for premises, operations, products and completed operations, independent contractors and property damage resulting from explosion, collapse or underground (XCU) exposures.
Broad form contractual liability (preferably by endorsement) covering this contract, personal injury liability and broad form property damage liability.
[X] Automobile Liability Insurance:
Chamber shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL) of not less than $500,000 either in a single policy or in a combination of basic
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23 and umbrella or excess policies. The policy will include bodily injury and property damage liability arising out of the operation, maintenance and use of all automobiles and mobile equipment used in conjunction with this contract.
Satisfaction of the above requirement shall be in the form of a policy endorsement for: any auto, or all owned, hired, and non-owned autos.
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EXHIBIT “A”
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25 EXHIBIT “B” 2019-2020 ECONOMIC DEVELOPMENT WORK PLAN
A. MARKETING
1. Definition. For the purposes of this work plan, Marketing shall mean the proactive and effective promotion of the city of Denton to prospective and current businesses as a place that is attractive to businesses and their workforce. Marketing shall include the use of traditional and non-traditional advertising, connections, and relationships to inform businesses, site selectors, brokers, or other stakeholders about opportunities to locate, relocate, or expand their business in Denton.
2. Goals. The City and the Chamber have the following goals for Marketing in 2019-2020:
a. Continue development and promotion of a Denton brand that enhances business recruitment, retention, and expansion and workforce development activities. b. Align marketing expenditures and strategies to focus on targeted business sectors (defined in Section B.2.a of this Work Plan). c. Research and use various methods of marketing and advertising and use industry- specific technologies to communicate effectively with targeted audiences and stakeholders. d. Communicate to stakeholders that Denton is an attractive place to live and work. e. Establish new contacts at marketing events that further Denton’s efforts to attract businesses in targeted sectors.
3. Key Activities.
The Chamber will:
a. Prepare and submit a marketing plan that outlines: i. Planned marketing trips and how they achieve the shared goals. ii. Strategies and timelines for print and digital ad buys. iii. Schedule for updates to Economic Development Partnership website. b. Operate and maintain the Economic Development Partnership website (www.dentonedp.com). c. Operate and maintain any social media accounts necessary to reach and engage with targeted audiences and stakeholders. d. Update and distribute annually both print and digital marketing materials in cooperation with the City. e. Connect with brokers, site selectors, or other stakeholders that work with or in the targeted sectors.
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26 The City will:
a. Provide direction and feedback on the Chamber’s marketing plan to assist in ensuring marketing plan meets shared goals. b. Assist and provide content and information to update the Economic Development Partnership website. c. When appropriate, provide content for posting to Economic Development Partnership social media accounts. d. Assist with the preparation of print and digital marketing materials. e. Be available to meet with Chamber staff to review strategies, materials, or information to assist the Chamber in meeting the marketing goals.
The Chamber’s obligation to perform the requirements of the Agreement are not contingent on the City performing any responsibilities outlined in this work plan.
4. Metrics
a. Audience reach and ROI of any print or digital ad purchase. i. Target: Reporting metric only. No target needed. b. Percent breakdown of marketing dollars by targeted sectors. i. Target: Reporting metric only. No target needed. c. Number of leads generated from marketing trips. i. For the purpose of this section, lead shall be defined as a connection with a business or representative of a business that is actively seeking to expand or locate a facility. ii. Target: 10. d. Percentage of leads generated from marketing trips with business prospects in the targeted sectors. i. Target: 50%. e. Number of new contacts made on marketing trips that are associated with the targeted sectors. i. For the purpose of this section, new contacts shall be defined as a connection with a broker, site selector, or business prospect or representative of which the City or Chamber has not worked with on a project for the last 120 days, is not a representative of a business that is currently located in the City of Denton, and is not a broker, site selector, or business that has been listed as a connection in the past 120 days. ii. Target: 1 new targeted sector contact per marketing trip.
5. Reporting.
a. As part of the monthly progress report, the Chamber will provide: i. Updated information on progress related to the metrics described in Section A.4 of this Work Plan.
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27 ii. A narrative report of the outcome and benefits of any marketing trips taken during the previous month. iii. A narrative report of the benefits of any print or digital ads published in the previous month. b. As part of the mid-year and comprehensive annual report, the Chamber will provide: i. A comprehensive report on the total return on investment and audience reach of print and digital ad buys, including any contacts or leads generated from those ads. ii. A comprehensive report of the outcome and benefits of all marketing trips taken during the reporting period being covered in the report. iii. A detailed list of any inquiries, leads, prospects, proposals, and site visits and to which marketing trip they related.
B. RECRUITMENT
1. Definition. For the purposes of this work plan, Recruitment shall mean the proactive pursuit of business with the intent to locate or relocate in the City of Denton and the response to requests for information or leads originating from sources other than the Texas Governor’s Office of Economic Development and the Dallas Regional Chamber.
2. Goals. The City and the Chamber have the following goals for Recruitment in 2019- 2020:
a. Recruit prospective companies in Denton’s target industry sectors of: i. aviation/aerospace, ii. advanced manufacturing, iii. renewable energy, iv. research and development, v. information technology, vi. supply chain for existing primary employers, and vii. significant consumers of municipal utilities by attending target industry trade shows, consultant’s forums, and select conventions/business meetings/special events and responding to leads or requests from information. b. Generate new avenues for prospect development, including proactive outreach strategies to business prospects, site selectors, brokers, or other stakeholders.
3. Key Activities.
The Chamber will:
a. Connect with brokers, site selectors, or other stakeholders that work with or in the targeted sectors. b. Maintain access to a database of available sites and properties in Denton.
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28 c. Maintain relationships with local brokers and solicit feedback on the best ways to promote their properties to leads and business prospects. d. Respond to leads originating from sources other than the Texas Governor’s Office of Economic Development and the Dallas Regional Chamber and from any planned recruiting or marketing trips or established relationships with brokers or site selectors.
The City will:
a. Connect with brokers, site selectors, or other stakeholders that work with or in the targeted sectors. b. Maintain relationships with local brokers and solicit feedback on the best ways to promote their properties to leads and business prospects. c. Respond to leads originating from the Texas Governor’s Office of Economic Development, the Dallas Regional Chamber, and those contacting the City directly. d. Assist the Chamber as needed to provide any City-related or incentive information requested by a lead, site selector, broker, or other stakeholder.
The Chamber’s obligation to perform the requirements of the Agreement are not contingent on the City performing any responsibilities outlined in this work plan.
4. Metrics.
a. The number of requests for information and/or leads received and responded to. i. Reporting Metric: 60 leads/RFIs received. ii. Reporting Metric: 90% leads/RFIs responded to. b. The number of requests for information and/or leads responded to in the targeted sectors. i. Target: 100% of qualified leads/RFIs. c. The number of site visits resulting from any marketing or recruitment activities. i. Target: 10. d. The number of site visits from companies in the targeted sectors. i. Target: 1 site visit from a company in every targeted sector.
5. Reporting.
a. As part of the monthly progress report, the Chamber will provide: i. Updated information on progress related to the metrics described in Section B.4 of this Work Plan. ii. A list of all leads and requests for information received by the Chamber in the previous month and including the following information: 1. Source of lead (including the name/contact information of the company, site selector, broker, or developer); 2. Company type;
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29 3. If in a targeted sector, indicate which targeted sector the company is in; 4. Project name; 5. Site needs; 6. Capital investment; 7. Jobs to be created; 8. Whether a proposal was submitted; 9. Conversion of proposals into further requests for information or site visits; iii. A summary report and a list of all site visits from the previous month, including the company type. 1. If the company is in a targeted sector, the report should indicate which targeted sector the company is in. b. As part of the mid-year and comprehensive annual report, the Chamber will provide: i. A comprehensive report on the outcome and progress of all leads, requests for information, and site visits. c. If established during the term of this contract, the Chamber will use a consolidated lead tracking system in coordination with City staff.
C. PRIVATE INVESTMENT
1. Definition. For the purpose of this work plan, Investment shall mean the dollars paid by organizations or individuals to the Denton Economic Development Partnership to support the Partnership’s mission. Investment dollars shall not include public dollars provided as part of this Agreement.
2. Goals. The City and the Chamber have the following goals for Investment in 2019-2020:
a. Pursue investment dollars to further support and enhance the ability of the Chamber to carry out activities outlined in this work plan. b. Increase the percent of the Chamber’s Office of Economic Development funding that is provided by private investors.
3. Key Activities. The Chamber will:
a. Develop an actionable strategy that demonstrates value and return to organizations and businesses that invest in the Chamber. b. Maintain the Investor Relations Committee to recruit new investors and retain existing investors.
4. Metrics.
a. The number of new investors. i. Target: 2. b. The number of returning investors.
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30 i. Target: 90%. c. The dollars of private investment raised. i. Target: $75,000. d. The percentage of total operating expenditures for the Chamber Office of Economic Development funded through private investment. i. Target: 25% of $300,000 total operating expenditures.
5. Reporting.
a. As part of the monthly progress report, the Chamber will provide: i. A summary report of any investment related activities, including details of activities of the Investment Committee and any Investor events held. ii. A list of any new investors recruited or existing investors retained in the previous month. b. As part of the mid-year and comprehensive annual report, the Chamber will provide: i. The total amount of private investment dollars raised to date. ii. A list of all investors, including whether the investor is new or a retained investor. iii. A summary report of how the private investment funds were spent and the outcome and benefit of those expenditures, including to what goals outlined in the Work Plan that the expenditures relate to.
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WWW.TIPSTRATEGIES.COM ● 2905 SAN GABRIEL ST, STE 309, AUSTIN, TX 78705 ● 512-343-9113
MEMORANDUM
DATE: October 10, 2019 TO: Jessica Rogers FROM: Tom Stellman and Jaclyn Le RE: Review of contract between City of Denton and Denton Chamber of Commerce
BACKGROUND
Partnerships between cities and their chambers of commerce can be important to economic development efforts across different communities. By partnering, cities and chambers can leverage unique assets, incentives, and connections to attract businesses, improve quality of place, and transform cities into thriving communities. Denton, like many other cities, relies on a partnership agreement between its city government and its chamber to jointly generate and promote economic development. The working relationship between the City and Chamber spans many years. Periodic reviews of the partnership are a necessary practice to ensure both parties continue to benefit from the agreement and to maximize effectiveness in achieving joint goals for economic development in Denton.
The purpose of this memo is to review both the existing and the draft partnership agreements between the City and Chamber. The focus of this review is to ensure the 2019-2020 agreement is structured in accordance with best practices in work plans; however, the agreement and metrics could change in the future, as these elements will be directly influenced by the forthcoming strategic plan. METHODOLOGY FOR REVIEW
TIP Strategies has worked with a range of clients to develop innovative, publicly supported economic development strategies. Our team members have produced numerous strategic economic assessments, economic base analyses, workforce analyses, and target sector analyses, all with input from clients, stakeholders, community leaders, business owners, and residents. We have worked in several communities with economic development partnership agreements between cities and chambers of commerce. Our experience in guiding cities and chambers to jointly promote economic development goals informs our review of Denton’s existing partnership agreement.
In addition, we had conversations with both City and Chamber staff to gather their insights on the evolution of the partnership and their input on the existing agreement. We conducted a review of City and Chamber documents, including:
The 2018-2019 contract between the City and Chamber
A City presentation from September 2018 about the partnership agreement
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The City’s Economic Development Director’s assessment of the 2018-2019 contract
A sample activity and metric report from the Chamber for August 2019
An audit of economic development from the City Auditor’s Office from September 2019
The 2019-2020 draft partnership agreement between the City and Chamber
We also compared Denton’s partnership agreement to similar agreements between cities and chambers in Irving, New Braunfels, and Abilene, Texas. We reviewed the core purposes, parties involved, metrics, and reporting requirements across partnership agreements in these three communities. The diversity across these communities and the longstanding partnerships between their cities and chambers provide an important comparison against which we can evaluate Denton’s existing partnership agreement. Our review of partnership agreements, coupled with our economic development expertise, informed our observations and recommendations stated in this memo. TAKEAWAYS FROM SIMILAR CITY-CHAMBER PARTNERSHIPS
Partnerships between cities and chambers of commerce are a common way in which cities carry out economic development activities. Agreements can vary in several ways, ranging from scope of agreement, to funding levels, to length of contract. We analyzed agreements across the three communities stated above and considered best practices from client communities across the country. We then compared our findings with Denton’s partnership agreement. Our review of city-chamber partnerships like Denton’s found a few important takeaways that can inform the structure of Denton’s partnership agreement, both in the short term and in the future.
• CORE ECONOMIC DEVELOPMENT ACTIVITIES SHARED ACROSS COMMUNITIES. While communities may differ in program specifics, most utilize partnership agreements between cities and chambers to deliver common marketing, recruitment, and retention activities. Most city-chamber partnerships focus on a core set of economic development activities and services, such as implementing marketing plans, hosting prospecting tours and visits, and providing support to small businesses. Denton’s partnership agreement is like those of the comparison communities in its core purpose and the key activities for which the Chamber is responsible.
• PERIODIC REPORTING AND REVIEWS BETWEEN CITIES AND CHAMBERS. Given the funding relationship between cities and chambers, it is no surprise that most contracts require periodic reporting from chambers to cities about progress made toward partnership goals, including leads generated, site visits conducted, and jobs created. The frequency with which reports and presentations are delivered varies from every quarter to once a year; however, reports from the chambers are typically paired with meetings with city leadership and/or presentations to city council members about progress made toward economic development goals.
• SPECIFIC, GOAL-ALIGNED TARGETS AND METRICS. Though the number of metrics tracked in city- chamber partnerships varies, best practice indicates that metrics and targets can be more meaningful and measurable when they are specific and goal-aligned. Some communities choose to have only a few metrics focused on the outcomes that matter most to them, such as per capita income, number of new employers, and number of new jobs each year. Others track a longer list of performance measures but indicate how each measure aligns to a goal. For example, tracking the number of site visits made to existing employers is in service of a broader strategy to demonstrate appreciation for existing businesses and to increase the likelihood of
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retention from year to year. Communities with strong city-chamber partnerships choose metrics that directly relate to broader strategies and goals so that each tracked metric feeds their understanding of progress made and improvements needed. OBSERVATIONS OF DENTON’S PARTNERSHIP AGREEMENT
Overall, the changes made to the partnership agreement by the City and Chamber for 2019-2020 show a marked improvement over the contract from the previous year. Though the focus of the partnership may change after a comprehensive strategic planning process, this contract, with a few adjustments outlined in the next section, will be sufficient for guiding the work of the City and Chamber over the next year. Our observations of the most substantial changes made between the 2018-2019 and proposed 2019-2020 contract include:
• QUARTERLY REVIEWS BETWEEN THE CITY AND CHAMBER. Implementing quarterly reviews between the City and the Chamber to discuss and evaluate the agreed upon work plan is a positive development in the partnership agreement. Periodic reviews focused on evaluating progress toward shared goals and identifying course corrections as needed can facilitate more effective collaboration and smooth project management between the City and Chamber. Best practices among other communities include periodic reviews that bring together staff and leadership from the City and Chamber to track metrics, evaluate progress, and discuss significant economic development activities. The addition of quarterly reviews to the agreement between the City and the Chamber should not be about only shared accountability for the work plan but also about more effective communication and coordination across both parties.
• EXPANDED FOCUS ON RETENTION, EXPANSION, AND WORKFORCE DEVELOPMENT. Creating a task force to facilitate partnerships with community partners can be an important way to convene and align a broad group of stakeholders around common economic development goals. The proposed list of organizations and industries in Section C.3 of the agreement includes broad, cross-sector representation across the public sector, education and workforce organizations, and targeted sectors. As the Chamber kicks off the task force, it is important to be clear about the purpose and goal of the partnership. The more specific the City and Chamber are in defining their intention for convening the task force, the more likely it is that the task force can identify shared goals and define a work plan and metrics to accomplish those goals. Language in the draft agreement is vague about the purpose of the task force and can be improved by adding more specific details about what kinds of issues the task force will be expected to take on (e.g., workforce development, attracting new employers to the region, retaining existing businesses, etc.). Identifying a narrower focus and set of activities for the task force may better engage members and increase the effectiveness across collaborative activities.
• MORE TARGETED METRICS FOCUSED ON CORE ACTIVITIES. The proposed metrics in the draft 2019- 2020 agreement are better aligned with the marketing, recruitment, and retention goals and activities outlined in A through C of the work plan than the metrics used in the 2018-2019 contract. Best practices in tracking and reporting metrics across city-chamber partnerships indicate that metrics defined in the contract should be clear, concise, and aligned to strategies and/or goals. Though the metrics could be streamlined even further, the proposed metrics for 2019-2020 are better aligned to desired outcomes, such as recruitment of prospective companies in Denton’s seven target industry sectors (outlined in Section B.2). Focused metrics, such as marketing dollars spent, leads generated, and request for information (RFIs) received in targeted sectors, keep the work plan and reporting better aligned to overall City and Chamber goals.
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RECOMMENDATIONS FOR FURTHER IMPROVEMENTS
The City and Chamber have made significant progress in refining the partnership agreement for 2019-2020. Though the focus of the partnership and contract may change after the strategic planning process, the proposed agreement is a suitable contract between the City and the Chamber for the next year. In addition, there are several ways in which the partnership agreement can be strengthened in the short term.
1. ALIGNMENT BETWEEN REPORTING REQUIREMENTS AND QUARTERLY REVIEWS. Our review of similar partnership agreements in other communities indicates that the frequency of reporting requirements varies from quarterly to annually; however, the delivery of reports typically aligns with a meeting to review progress toward goals or a presentation to city council members. Aligning reporting with work plan reviews between the City and the Chamber streamlines requirements and ensures both parties have a chance to review and discuss the information provided in each report to the City. While the 2019-2020 agreement includes quarterly reviews of the work plan, reports from the Chamber are still required on a monthly basis. We recommend shifting the frequency of reports from monthly to quarterly, which will also align with the quarterly reviews between the City and Chamber. This will both streamline reporting requirements in alignment with best practices and will ensure an opportunity exists to discuss each report in greater depth during the quarterly review meetings.
2. CREATING A PROJECT-LEVEL COMMITTEE FOCUSED ON LEAD GENERATION AND SUPPORT. Based on our experience working with other cities on economic development efforts, we find that project-level committees with representatives from both cities and chambers are better able to coordinate activities to generate leads and to respond to those leads and to RFIs. This committee is responsible for executing and overseeing business recruitment, retention, and expansion strategies. While quarterly reviews of the work plan focus on the progress toward the overall goals of the partnership between the City and Chamber, a project-level committee can help staff from both organizations better communicate and collaborate with one another and with other economic development efforts in the region and the state. As implemented in other communities, a monthly project-level meeting between project managers and other staff allows for more seamless coordination on joint activities and smoother cultivation of leads and relationships with target industry businesses.
3. TRACKING BROADER SOCIAL AND ECONOMIC INDICATORS. The forthcoming strategic planning process may generate other metrics and indicators that should be tracked through the partnership between the City and Chamber. While we do not know exactly what those additional metrics will be, we recommend considering a few broader social and economic indicators to better understand the economic health and vitality of Denton. Innovative cities often look beyond traditional business retention and expansion metrics to other indicators that tell a story about the overall economic health and quality of place in their city. The City-Chamber partnership may have an indirect influence over some of these broader indicators, but we believe tracking these metrics can be helpful to the work of the partnership, to other economic development stakeholders, and to the broader community. To the extent possible, we recommend considering adding some or all the following metrics to the 2019-2020 work plan.
a. Educational attainment levels among residents (i.e., percentage with only a high school diploma/GED, some college but no degree, associate degrees, bachelor’s degrees, and graduate degrees)
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b. Postsecondary enrollment and completion rates among Denton ISD graduates
c. Opportunity youth (ages of 16 and 24 who are neither in school nor working)
d. Unemployment rate
e. Poverty rate
f. Median household income among residents
g. Percentage of residents employed in high-wage occupations
h. Access to diverse transportation options
i. Percentage of residents without access to broadband internet CONCLUDING THOUGHTS
In the short term, the City and Chamber can strengthen their existing partnership by aligning reporting and review requirements, creating a project-level committee focused on lead generation and support, and adding broader social and economic indicators to the agreement. With the adjustments suggested, the partnership agreement between the City and Chamber will provide solid guidance for shared economic development efforts over the next year. We anticipate the forthcoming 6-month strategic planning process will identify different goals, strategies, and metrics that could influence the partnership agreement in future years.
PAGE | 5 36 Date: December 13, 2019 Report No. 2019-197
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT: Fair Housing Officer and a Fair Housing Action Plan
BACKGROUND: On Monday December 9, 2019 Council Member Armintor requested information, as to whether the City of Denton has a Fair Housing Officer and a Fair Housing Action Plan. Specifically, CM Armintor asked: If the City has a Fair Housing Officer; If the City provided Fair Housing Training to staff in any of the relevant departments; For a link to an action plan and any upcoming fair housing training plans; and Fair housing training for Council.
DISCUSSION: Fair Housing is covered in the City of Denton, Code of Ordinances Subpart A, Chapter 15 – HOUSING, ARTICLE II. - FAIR HOUSING. The Community Development Manager is designated by the City Manager as the City’s Fair Housing Administrator.
Community Development Staff receives training on Fair Housing through in-house training, attending workshops and sessions provided through Department of Housing and Urban Development (HUD) sponsored events, and through shared learning opportunities sponsored by local groups such as one coordinated by the City of Lewisville provided by the North Texas Fair Housing Center and Texas Aging and Disability Resources Center (e.g. April, 2019) The City does not offer fair housing training to the public but will refer to other vendors such as developers, lease agents, real estate professionals as applicable.
The City of Denton does have a City Council approved, Fair Housing Plan and Analysis of Impediments to Housing Choice (Fair Housing Plan). The Fair Housing Plan was approved by City Council with the approval of the City’s 2015-2019 Consolidated Plan for Housing and Community Development (p.135). It was accepted and approved by HUD in August of 2015.
Consistent with the City’s Fair Housing Plan and Code of Ordinances, Community Development staff provides information and assistance to complainants regarding the appropriate forms and how to file a fair housing complaint with the U.S. Department of Housing & Urban Development’s Fair Housing office. Information is also provided regarding how to contact other local agencies that provide support for Fair Housing. A resource referral list is available on the Fair Housing page of the City’s website.
Council Member Armintor also requested information in a follow-up email regarding how many complaints the city has made to HUD in the past year (December 2018 to December 2019).
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Date: December 13, 2019 Report No. 2019-197
In response to that request, the City has made no Fair Housing complaints to HUD or assisted with any complainant reporting to HUD in the past year. The City provides information to residents on the Fair Housing page of the City’s website. It would be unknown if anyone reported to HUD outside of contacting the City directly. It is estimated approximately a dozen calls over the last year were received by Community Development. After staff listened to the complaints it was assessed that none of the calls received were related to Fair Housing discrimination based on race, color, national origin, religion, sex, family status, or disability. In all cases, regardless of assessment, staff offers to assist the caller with filing a report to HUD. Most of the calls are what staff would assess as landlord/tenant issues related to issues such as eviction, health code, and potential code violations. It is more typical that staff refer to staff in Community Improvement Services for rental unit inspection. On occasion, staff will refer to Legal Aid or the Texas Tenants Union when there is a lease or legal issue described. These are more commonly related to rent increases, lease renewals, evictions, late fees, high deposit, etc. These are deemed by staff to be civil matters between the tenant and landlord where the City has no authority and generally will refer as described above.
STAFF CONTACT: Dani Shaw, Community Development
REQUESTOR: Council Member Armintor
PARTICIPATING DEPARTMENTS: Community Development
STAFF TIME TO COMPLETE REPORT: 1.75 Hours
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Date: December 13, 2019 Report No. 2019-198
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT:
Electric outage update.
BACKGROUND:
In 2017, DME completed an electric outage prevention technique called “Feeder Sweeps” on several electric feeders on the North side of Denton. In 2018, DME recorded a significant drop in the number of electric outages experienced by our customers, as shown in the chart below. So far this year outages seem to be on the rise due to five large-scale thunderstorms, which included a F1 tornado on April 30th. DME is conducting several major electric line upgrade projects that will increase system flexibility and resiliency across the local electric grid. These large-scale line upgrades often include scheduled power outages to move our customers to the new lines. These types of outages also affect yearly totals. Although the electric system has taken several weather related hits this year, outage estimates are close to totals from last year with no significant rise expected.
Year # of Outages Events Duration (Hrs) # of Customers out 2019 estimates* 610 44,828 23,847 2018 615 40,357 23,708 2017 945 53,465 25,262 2016 590 40,210 27,482 *4th quarter data is not available at this time and has been estimated.
The chart below shows that the reliability indices for System Average Interruption Frequency, which measures the average number of outages a customer would experience, and System Average Interruption Duration, which measures the average outage duration for each customer served, have decreased since 2017 and are well below the National Averages provided by the APPA.
Year SAIFI SAIDI Total Customers 2019 .60 47.44 56712+ estimate* 2018 .74 34.28 54313 2017 .80 60.12 53,355 2016 .96 46.20 52,222 National 1.30 134.6 average *4th quarter data is not available at this time and has been estimated.
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Date: December 13, 2019 Report No. 2019-198
CONCLUSION:
DME is dedicated to maintaining exceptional reliability indices and reducing the total number of outages on the system, despite an ever-growing electric system and unpredictable Texas weather.
STAFF CONTACT:
Jerry Looper Electric System Operations Manager (940) 349-7676 [email protected]
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Date: December 13, 2019 Report No. 2019-199
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT: Cemetery Fees
BACKGROUND: On December 9, a question was asked by Council Member Armintor regarding the costs for cremains and infants on Sundays. The information below will provide clarification to the question and additional information regarding future steps in cemetery operations.
DISCUSSION: The Parks and Recreation Department (PARD) does not perform grave burial services. The City of Denton schedule of fees provides costs for cemeteries only pertaining to permits and sale of the plots. In the event of a death, patrons work with funeral homes to coordinate burial services. Funeral homes coordinate with businesses that are bonded and insured to work on Denton’s cemeteries. Currently, Calvert Grave Service Inc. is the only certified contractor that performs burial services at the city cemeteries. In addition, Calvert Grave Service has performed burial services for IOOF and Oakwood Cemetery for several generations.
PARD staff reached out to the certified contractor, several months ago to gather input regarding their pricing structure (Exhibit 1). It turns out that Calvert Grave Service sent us the incorrect pricing list, which was listed on the Informal Staff Report (ISR). On December 10, 2019, Calvert Grave Service sent us the correct pricing list (Exhibit 2). The chart below is the associated burial costs Calvert Grave Service provides for patrons.
Correct Service Charges (Provided Dec 10, Original Service Charges (Incorrect) 2019) Full Size Coffin Full Size Coffin Weekdays, Monday – Friday $620 - $850 Weekdays, Monday – Friday $600 - $800 Saturday - Sunday $1,000 - $1,600 Saturday - Sunday $900 - $1,100
Infant Coffin $400 - $550 Infant Coffin $400 - $550
Cremains $520 - $600 Cremains $485 - $580
Additional Cost Additional Cost Cremains, Infant (Saturday) $300 Cremains, Infant (Sunday $460 only) Cremains, Infant (Sunday) $500
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Date: December 13, 2019 Report No. 2019-199
Per the list provided by Calvert Grave Service, the burial cost is slightly higher compared to the original pricing that was provided to staff. Also, there is an additional cost on Saturdays for cremains and infants.
It is noted on the Calvert Grave Service fees that they discourage funerals on Sundays at IOOF or Oakwood Cemetery. In conversations with the contractor, they prefer not to do burials on Sundays so that they can have a day of rest. However, Calvary Grave Service can do funerals on a Sunday on a case-by-case basis. Therefore, the contract sets prices higher on weekends, and especially on a Sunday, to discourage funeral services from occurring. In addition, it takes 24 business hours to process permits for burials, and the City of Denton is closed on Saturdays, which could be a time constraint for patrons wanting to do funeral service on a Sunday. Lastly, the additional cost on Saturdays and Sundays pertains only to cremains and infant burials. There is already a separate charge for full size coffin burials for Saturdays and Sundays.
Since Calvert Grave Service is the only contractor that provides burial services for IOOF and Oakwood Cemetery, PARD is researching opportunities to improve the selection of burial services provided to patrons. PARD is exploring the idea of offering burial services conducted by staff and working with Purchasing to identify other potential service providers. By exploring these options, this would be an opportunity for the City of Denton to improve the current process and services we provide for patrons at IOOF and Oakwood Cemeteries.
ATTACHMENTS: 1. Incorrect Calvert Grave Service Costs 2. Correct Calvert Grave Service Costs
STAFF CONTACT: Gary Packan Parks and Recreation [email protected]
REQUESTOR: Council Member Armintor
PARTICIPATING DEPARTMENTS: Parks and Recreation
STAFF TIME TO COMPLETE REPORT: 2 hours
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Date: December 13, 2019 Report No. 2019-200
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT: Voting (Polling) Location Use by City of Denton 2018-2019 and Potential for 2020
BACKGROUND: The report provides a comparison of voting locations used for elections held in 2018 and 2019 for both early and election day voting.
DISCUSSION: City Council requested staff provide polling location information well in advance of any upcoming election. The next election will be held Saturday, May 2, 2020 (the first of two Uniform Election Dates allowed under the Texas Election Code). The second Uniform Election Date is the first Tuesday in November. The City’s General Election will be held to elect members to Council Members to Places 5, 6, and 7 (Mayor). Additionally, a Special Election will be held to elect members to City Council Districts 1 and 2.
Each year, the City contracts with Denton County Elections to administer a joint election with other jurisdictions who will hold an election on any Uniform Election Date. Each participant can select early voting and election day locations to use within their jurisdiction; the one prerequisite is that they meet accessibility requirements, as well as be willing to cover costs, as applicable.
Early voting sites are used by all participants at a cost share. Because early voting locations are not precinct-based, meaning that voters are not restricted to vote only at a location assigned to their precinct, there is no limit to the number of early voting locations or their proximity to each other. For example, should the City decide to use the Civic Center as an early voting location, it can still choose to use Texas Woman’s University even though it is in the same precinct.
For election day, each participant selects locations within its jurisdiction. In the event participant jurisdictions overlap with another’s, it can impact the total number of locations to be used as well as cost per entity for each location. It is up to the overlapping participants to decide whether or not to use the other’s selected locations. Should the other participant elect to not use a location, the other jurisdiction would be responsible for the full cost of its use. For example, if the City selects locations for use on election day, and the Denton Independent School District was holding an election and decided it did not want to use one or more of those locations, the City would bare the total cost. Further, because election day locations are precinct based (whole precincts are assigned to each location), there can only be one location per precinct. For example, should the City decide to use the Civic Center as an election day location, it cannot use Texas Woman’s University as they are in the same precinct. Precincts assigned to a location are not specific to jurisdiction, rather to all voters. The City has a few sub-precincts that get assigned to other locations because the neighboring jurisdictions in the joint election have the majority of voters within the precinct.
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Date: December 13, 2019 Report No. 2019-200
The last day to order any election to be held May 2, 2020 is Friday, February 14, 2020. The City is scheduled to order its May 2, 2020 General and Special Elections on Tuesday, February 4, 2020. The General Election covers the election of members to City Council Places 5, 6, and 7 (Mayor) and the Special Election covers the election of members to City Council Districts 1 and 2. While the original plan was to order the elections on Tuesday, February 14, 2020, the date was moved up one week as the filing deadlines for the Application for a Place on Ballot are different for those electing to run for Places 5, 6, or 7 (Mayor) and those for City Council Places 1 or 2.
The final list of polling locations and determination of where voters will be directed to cannot be determined until all participating entities have ordered their election. As a result, it is not possible for staff to provide a final/proposed listing of early voting/election day polling locations in advance or at the time the election is ordered. The City can, however, choose its locations at the time the election is ordered and make additions up to the deadline to order the election (February 14, 2020).
Attached are the following reports:
1. Election Summary 2018-2019 – Provides an at-a-glance summary of early voting/election day polling locations used as well as number of joint-election participants. 2. Polling Location Use Comparison 2018-2019 – Provides a concentrated view of early voting/election day locations used in the May 2018, May 2019 and November 2019 elections. This provides an example of the variation between the number of locations used during a (May) general election and (November) special election. 3. Available Polling Locations for May 2020 – Lists Denton locations used in 2018-2019 which can be considered for use in the General and Special Elections.
CONCLUSION: Comments, suggestions or recommendations on the use of any locations within the City should be sent to the City Secretary’s Office by Friday, December 27, 2019. Staff has scheduled a work session on polling locations for the January 14, 2020 Council Meeting and will present results of any input/recommendations received.
STAFF CONTACT: Rosa Rios City Secretary [email protected] 940-349-8309
REQUESTOR: City Council
STAFF TIME TO COMPLETE REPORT: 28 hours
ATTACHMENTS 1. Election Summary 2018-2019 2. Polling Location Use Comparison 2018-2019 3. Potential Polling Locations for May 2020
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CITY OF DENTON ELECTIONS REPORT 2018-2019
May 2018 General Election: Places 5, 6, and Mayor (No Runoff) Ordinance ordering election - 18-164 Ordinance canvassing election - 18-795 Early Voting Locations: 23 Election Day Locations: 11 No. of Participating Entities: 36
June 2018 Runoff Election: Place 5 Ordinance ordering election - 18-795 Ordinance canvassing election - 18-993 Early Voting Locations: 13 Election Day Locations: 10 No. of Participating Entities: 5
May 2019 General Election: Districts 1, 2, 3, and 4 (No Runoff) Ordinance ordering election - 19-745 Ordinance canvassing election - 19-1008 Early Voting Locations: 26 Election Day Locations: 12 No. of Participating Entities: 28
November 2019 Special Election: Bond (State Constitutional) Ordinance ordering election - 19-1831 Ordinance canvassing election - 19-2709 Early Voting Locations: 23 Election Day Locations: 16 No. of Participating Entities: 8
45 MAY 2018 - GENERAL: Places 5, 6, and Mayor
Early Voting Locations (23) Election Day Locations (11) Participating Entities (36) Braswell High School - 26750 E. University Dr., Aubrey Argyle Town Hall - 308 Denton St. E., Argyle ARGYLE Carrollton Public Library - 4220 N Josey Ln., Carrollton Billy Ryan High School - 5101 E McKinney St., Denton ARGYLE ISD Corinth City Hall - 3300 Corinth Pkwy., Corinth Denia Recreation Center - 1001 Parvin St., Denton CELINA Denton Civic Center - 321 E. McKinney St., Denton Denton Fire Station #7 - 4201 Vintage Blvd., Denton CORINTH Denton County Elections Administration - 701 Kimberly Dr., Denton Krum ISD Administration Building - 1200 Bobcat Blvd., Krum CROSS ROADS Denton County Southwest Courthouse - 6200 Canyon Falls Dr., Flower Mound L.A. Nelson Elementary - 3909 Teasley Ln., Denton DENTON Flower Mound Court and Police Building - 4150 Kirkpatrick, Flower Mound MLK Recreation Center - 1300 Wilson St., Denton DENTON COUNTY FRESH WATER SUPPLY DISTRICT NO 1-B AND 1F Frisco Fire Station #4 - 4485 Cotton Gin, Frisco North Branch Library - 3020 N Locust St., Denton DENTON ISD Frisco Fire Station #7 - 330 W Stonebrook Pkwy., Frisco North Lakes Recreation Center - 2001 W Windsor Dr., Denton DRAPER Griffin Middle School - 3703 Eldorado Pkwy., Frisco Pecan Creek Elementary - 4400 Lakeview Blvd., Denton FLOWER MOUND Griffin Middle School - 5105 N. Colony Blvd., The Colony Ponder Town Hall - 102 W Bailey St., Ponder FORT WORTH Highland Village Municipal Complex - 1000 Highland Village Rd., Highland Village FRISCO Justin Municipal Complex - 415 N College, Justin FRISCO ISD Krum ISD Administration Building - 1200 Bobcat Blvd., Krum HICKORY CREEK Lake Dallas City Hall - 212 Main Street, Lake Dallas HIGHLAND VILLAGE Lakeview Middle School - 4300 Keys Dr., The Colony JUSTIN Lakewood Village Town Hall - 100 Highridge Dr., Lakewood Village KRUGERVILLE Lewisville Municipal Annex - 1197 W. Main Street, Lewisville KRUM ISD Little Elm Public Library - 100 W Eldorado Pkwy., Little Elm LAKE DALLAS Pilot Point Senior Citizen Center - 310 S Washington St., Pilot Point LAKEWOOD VILLAGE Sanger Church of Christ - 400 Locust St., Sanger LEWISVILLE Steven E Copeland Government Center - 1400 FM 424, Cross Roads LEWISVILLE ISD Trophy Club Town Hall - 1 Trophy Wood Dr., Trophy Club LITTLE ELM LITTLE ELM ISD May 2018 General Election Places 5, 6, and Mayor NORTHLAKE Ordinance ordering election - 18-164 NORTHWEST ISD Ordinance canvassing election - 18-795 OAK POINT PILOT POINT PILOT POINT ISD Also used in the Runoff Election PONDER PONDER ISD PROSPER PROSPER ISD SANGER SANGER ISD TROPHY CLUB
46 JUNE 2018 - RUNOFF: Place 5
Early Voting Locations (13) Election Day Locations (10) Participating Entities (5) Braswell High School - 26750 E. University Dr., Aubrey Billy Ryan High School - 5101 E McKinney St., Denton ARGYLE Carrollton Public Library - 4220 N Josey Ln., Carrollton Denia Recreation Center - 1001 Parvin Street, Denton DENTON Corinth City Hall - 3300 Corinth Pkwy., Corinth Flower Mound Police and Muni CT - 4150 Kirkpatrick, Flower Mound FLOWER MOUND Denton Civic Center - 321 E. McKinney St., Denton Flower Mound Public Library - 3030 Broadmoor, Flower Mound LEWISVILLE Denton County Elections Administration - 701 Kimberly Dr., Denton L.A. Nelson Elementary - 3909 Teasley Ln., Denton PROSPER Denton County Southwest Courthouse - 6200 Canyon Falls Dr., Flower Mound Lewisville Municipal Annex - 1197 W. Main Street, Lewisville Flower Mound Court and Police Building - 4150 Kirkpatrick, Flower Mound MLK Recreation Center - 1300 Wilson St., Denton Frisco Fire Station #4 - 4485 Cotton Gin, Frisco North Branch Library - 3020 N Locust St., Denton Frisco Fire Station #7 - 330 W Stonebrook Pkwy., Frisco Pecan Creek Elementary - 4400 Lakeview Blvd., Denton Griffin Middle School - 3703 Eldorado Pkwy., Frisco Prosper Fire Station No. 2 - 1140 S. Teel Parkway, Prosper Griffin Middle School - 5105 N. Colony Blvd., The Colony Highland Village Municipal Complex - 1000 Highland Village Rd., Highland Village Justin Municipal Complex - 415 N College, Justin Krum ISD Administration Building - 1200 Bobcat Blvd., Krum Lake Dallas City Hall - 212 Main Street, Lake Dallas Lakeview Middle School - 4300 Keys Dr., The Colony Lakewood Village Town Hall - 100 Highridge Dr., Lakewood Village Lewisville Municipal Annex - 1197 W. Main Street, Lewisville Little Elm Public Library - 100 W Eldorado Pkwy., Little Elm Pilot Point Senior Citizen Center - 310 S Washington St., Pilot Point Sanger Church of Christ - 400 Locust St., Sanger Steven E Copeland Government Center - 1400 FM 424, Cross Roads Trophy Club Town Hall - 1 Trophy Wood Dr., Trophy Club
June 2018 Runoff Election for Place 5 Ordinance ordering election 18-795 Ordinance canvassing election - 18-993
Also used in the General Election
47 MAY 2019 - GENERAL: Districts 1, 2, 3, and 4
Early Voting Locations (26) Election Day Locations (12) Participating Entities (28) Bartonville Town Hall - 1941 E. Jeter Rd., Bartonville Argyle Town Hall - 308 Denton St. E., Argyle ARGYLE Carrollton Public Library - 4220 N Josey Ln., Carrollton Denia Recreation Center - 1001 Parvin St., Denton ARGYLE ISD Corinth City Hall - 3300 Corinth Pkwy., Corinth Denton Fire Station #7 - 4201 Vintage Blvd., Denton BARTONVILLE Denton Civic Center - 321 E. McKinney, Denton Denton ISD Sisk Service Center Annex - 230 N Mayhill Rd., Denton COPPER CANYON Denton County Elections Administration - 701 Kimberly Dr., Denton Krum ISD Administration Building - 1200 Bobcat Blvd., Krum CORINTH Denton County Southwest Courthouse - 6200 Canyon Falls Dr., Flower Mound L.A. Nelson Elementary - 3909 Teasley Ln., Denton CROSS ROADS Flower Mound Court and Police Building - 4150 Kirkpatrick, Flower Mound MLK Recreation Center - 1300 Wilson St., Denton DENTON Frisco Fire Station #4 - 4485 Cotton Gin, Frisco North Branch Library - 3020 N Locust St., Denton FLOWER MOUND Frisco Fire Station #7 - 330 W Stonebrook Pkwy., Frisco North Lakes Recreation Center - 2001 W Windsor Dr., Denton FORT WORTH Greek Life Center - 621 S. Welch St., Denton Pecan Creek Elementary - 4400 Lakeview Blvd., Denton FRISCO Griffin Middle School - 3703 Eldorado Pkwy., Frisco Robson Ranch Clubhouse - 9428 Ed Robson Blvd., Denton FRISCO ISD Griffin Middle School - 5105 N. Colony Blvd., The Colony UNT Greek Life Center - 621 S Welch St., Denton JUSTIN Highland Village Municipal Complex - 1000 Highland Village Rd., Highland Village KRUGERVILLE Justin Municipal Complex - 415 N College, Justin KRUM ISD Krum ISD Administration Building - 1200 Bobcat Blvd., Krum LAKE DALLAS ISD Lake Dallas City Hall - 212 Main Street, Lake Dallas LEWISVILLE Lakeview Middle School - 4300 Keys Dr., The Colony LEWISVILLE Lewisville Municipal Annex - 1197 W. Main Street, Lewisville LITTLE ELM Little Elm Recreation Center - 303 Main St., Little Elm LITTLE ELM ISD Parr Library - Windhaven Pkwy., Plano NORTHWEST ISD Pilot Point Senior Citizen Center - 310 S Washington St., Pilot Point PILOT POINT Prosper Fire Station #2 - 1140 S. Teel Pkwy., Prosper PILOT POINT ISD Robson Ranch Clubhouse - 9428 Ed Robson Cir., Denton PLANO Sanger Church of Christ - 400 Locust St., Sanger PROSPER Steven E Copeland Government Center - 1400 FM 424, Cross Roads PROSPER ISD Trophy Club Town Hall - 1 Trophy Wood Dr., Trophy Club SANGER ISD SOUTHLAKE May 2019 General Election Districts 1, 2, 3, and 4 TROPHY CLUB Ordinance ordering election - 19-745 Ordinance canvassing election - 19-1008
48 NOVEMBER 2019 - BOND
Early Voting Locations (23) Election Day Locations (16) Participating Entities (8) Carrollton Public Library - 4220 N. Josey Ln., Carrollton Argyle Town Hall - 308 Denton St., Argyle COPPELL Corinth City Hall -3300 Corinth Pkwy., Corinth Aubrey City Hall - 107 S. Main St., Aubrey DENTON Denton Civic Center - 321 E. McKinney St., Denton Bartonville Town Hall - 1941 Jeter Rd. E., Bartonville DENTON COUNTY MUNICIPAL UTILITY DISTRICT NO. 6 Denton County Elections Administration - 701 Kimberly Dr., Denton Corinth City Hall - 3300 Corinth Pkwy, Corinth NORTHLAKE MUNICIPAL MANAGEMENT DISTRICT NO. 2 Denton County Southwest Courthouse - 6200 Canyon Falls Dr., Flower Mound Denia Recreation Center - 1001 Parvin, Denton SMILEY ROAD WATER CONTROL AND IMPROVEMENT DISTRICT NO. 1 Flower Mound Community Activity Center - 1200 Gerault Rd., Flower Mound Krum ISD Admin Building - 1200 Bobcat Blvd., Krum STATE OF TEXAS Frisco Fire Station #4 - 4485 Cotton Gin Rd. Frisco Lifeline Church - 2800 Pennsylvania Dr., Denton THE LAKES FRESH WATER SUPPLY DISTRICT OF DENTON COUNTY Frisco Fire Station #7 - 330 W. Stonebrook Pkwy., Frisco MLK Jr Recreation Center - 1300 Wilson, Denton FLOWER MOUND Highland Village Municipal Complex - 1000 Highland Village Rd., Highland Village North Branch Library - 3020 N Locust St., Denton Justin Municipal Complex - 415 N. College Ave., Justin North Lakes Recreation Center - 2001 W Windsor Dr., Denton Krum ISD Administration Building - 1200 Bobcat Blvd., Krum Lake Dallas Ponder Town Hall - 405 Shaffner, Ponder Lake Dallas City Hall - 212 Main St., Robson Ranch Clubhouse - 9428 Ed Robson Cr., Denton Lewisville Municipal Annex - 1197 W. Main St., Lewisville South Branch Library - 3228 Teasley Lan., Denton Little Elm Recreation Center - 303 Main St., Little Elm Steven E. Copeland Gov't Center - 1400 FM 424, Cross Roads Pilot Point Senior Center - 310 S. Washington St., Pilot Point Towne North Baptist Church - 526 Hercules Ln., Denton Prosper Fire Station #2 - 1140 S. Teel Pkwy., Prosper UNT Gateway Center - 801 North Texas Blvd., Denton Robson Ranch Clubhouse - 9428 Ed Robson Cir., Denton Steven E. Copeland Government Center - 1400 FM 424, Cross Roads Texas Woman’s University – Student Union - 420 Administration Dr., Denton The Colony Annex Building - 6804 Main St., The Colony Timberglen Recreation Center - 3810 Timberglen Rd., Dallas Trophy Club Municipal Utility District No. 1 Building - 100 Municipal Dr., Trophy Club University of North Texas – Gateway Center - 801 North Texas Blvd., Denton
November 2019 Bond Election Ordinance ordering election - 19-1831 Ordinance canvassing election - 19-2709
49 City of Denton Elections Polling Location Comparison Chart 2018-2019
May 2018 May 2019 General November 2019 EARLY General Pl. 5, 6, & Mayor Bond Dist. 1, 2, 3, & 4 [*June Runoff Pl. 5] (State Constitutional) [No Runoff] Participants: 36/Gen. Participants: 28 Participants: 28 VOTING Participants: 5/Runoff Bartonville Town Hall - 1941 E. Jeter Rd., Bartonville Braswell High School - 26750 E. University Dr., Aubrey * Carrollton Public Library - 4220 N. Josey Ln., Carrollton * Corinth City Hall - 3300 Corinth Pkwy., Corinth * Denton Civic Center - 321 E. McKinney St., Denton * Denton County Elections Administration - 701 Kimberly Dr., Denton * Denton County Southwest Courthouse - 6200 Canyon Falls Dr., Flower Mound * Flower Mound Community Center - 1200 Gerault Road, Flower Mound Flower Mound Court and Police Building - 4150 Kirkpatrick, Flower Mound * Frisco Fire Station #4 - 4485 Cotton Gin, Frisco * Frisco Fire Station #7 - 330 W Stonebrook Pkwy., Frisco * Greek Life Center - 621 S. Welch St., Denton Griffin Middle School - 3703 Eldorado Pkwy., Frisco * Griffin Middle School - 5105 N. Colony Blvd., The Colony * Highland Village Municipal Complex - 1000 Highland Village Rd., Highland Village * Justin Municipal Complex - 415 N College, Justin * Krum ISD Administration Building - 1200 Bobcat Blvd., Krum * Lake Dallas City Hall - 212 Main Street, Lake Dallas * Lakeview Middle School - 4300 Keys Dr., The Colony * Lakewood Village Town Hall - 100 Highridge Dr., Lakewood Village * Lewisville Municipal Annex - 1197 W. Main Street, Lewisville * Little Elm Public Library - 100 W. Eldorado Pkwy., Little Elm * Little Elm Recreation Center - 303 Main St., Little Elm Parr Library - 6200 Windhaven Pkwy., Plano Pilot Point Senior Citizen Center - 310 S Washington St., Pilot Point * Prosper Fire Station #2 - 1140 S. Teel Pkwy., Prosper Robson Ranch Clubhouse - 9428 Ed Robson Cir., Denton Sanger Church of Christ - 400 Locust St., Sanger * Steven E Copeland Government Center - 1400 FM 424, Cross Roads * Texas Women's University - 420 Administration Drive, Denton The Colony Annex Building - 6804 Main Street, The Colony The Colony Government Center - 6301 Main, The Colony Timberglen Library - 18505 Midway Rd., Dallas Timberglen Recreation Center - 3810 Timberglen Road, Dallas Trophy Club Municipal Utility District #1 Building - 100 Municipal Drive, Trophy Club Trophy Club Town Hall - 1 Trophy Wood Dr., Trophy Club * University of North Texas - Gateway Center - 801 N. Texas Blvd., Denton
No precnct assignment to location applies ● The * indicates the location was also used for the runoff election, if applicable during early voting. ● The sections in black indicate site not used for the corresponding election.
50 City of Denton Elections Polling Location Comparison Chart 2018-2019
May 2018 May 2019 General November 2019 Precinct General ELECTION Pl. 5, 6, & Mayor Bond Dist. 1, 2, 3, & 4 Assignments [*June Runoff Pl. 5] (State Constitutional) [No Runoff] Participants: 36/Gen. Participants: 28 Participants: 28 2018 2019 2019 Participants: 5/Runoff Gen Gen Spcl DAY Argyle Town Hall - 308 Denton St., 4017 4017 4017 Argyle Aubrey City Hall - 107 S. Main St., 1005 Aubrey Bartonville Town Hall - 1941 Jeter Rd. E., 4016 Bartonville 1010, 1013, 1039, Billy Ryan High School - 5101 E McKinney St., 4012 Denton * Corinth City Hall - 3300 Corinth Pkwy., 1038, 1039 Corinth 4004, 4015, Denia Recreation Center - 1001 Parvin, 1015, 4015, 4037 1015, 4015, 4037 4037, 4044 Denton * 4003, 4004, 4002, 4004, Denton Fire Station #7 - 4201 Vintage Blvd., 4044 4044 Denton 1010, 1013, 1039, Denton ISD Sisk Service Center Annex - 230 N Mayhill Rd., 4012 Denton 4000, 4001, Krum ISD Admin Building - 1200 Bobcat Blvd., 4000 4000, 4001 4042 Krum 1016, 1017, 1018, 1016, 1017, 1018, L.A. Nelson Elementary - 3909 Teasley Ln., 1019, 1046, 4016 1019, 1046, 4016 Denton * Lifeline Church - 2800 Pennsylvania Dr., 1016, 1017, 1046 Denton
1014, 4009, 4010, 1014, 4009, 4010, MLK Jr Recreation Center - 1300 Wilson, 4011, 4012, 4041 4011, 4013, 4014 4011, 4013, 4014 Denton *
1005, 1007, 1008, 1005, 1007, 1008, 1009, 1011, 1012, 1009, 1011, 1012, 4006, 4009, North Branch Library - 3020 N Locust St., 4006, 4008, 4006, 4008, 4010 Denton * 4040, 4042 4040, 4042
4001, 4005, 4005, 4007, 4005, 4007, North Lakes Recreation Center - 2001 W Windsor Dr., 4007, 4038, 4008, 4038, 4038 Denton 4039, 4045 4040 Pecan Creek Elementary - 4400 Lakeview Blvd., 1038, 4041 1038, 4041 Denton * Ponder Town Hall - 405 Shaffner, 4002 4002 Ponder Robson Ranch (Clubhouse) - 9400 Ed Robson Blvd., 4003 4003 Denton 1014, 1015, 1018, South Branch Library - 3228 Teasley Lan., 1019 Denton Steven E Copeland Government Center - 1400 FM 424, 1007 Cross Roads 1008, 1009, 1010, Towne North Baptist Church - 526 Hercules Ln., 1011, 1012, 1013 Denton 4013, 4014, UNT Gateway Center - 801 North Texas Blvd., 4039, 4045 Denton UNT Greek Life Center - 621 S Welch St., 4039, 4045 Denton
Precincts in blue indicate continuous use in general ● The * indicates the location was also used for the runoff election, if applicable election from year-to-year. Precinct use ● The sections in black indicate site not used for the corresponding election. not compared to general election use.
51 City of Denton Elections Available Polling Locations 2020
May 2018 May 2019 General EARLY General Pl. 5, 6, & Mayor Dist. 1, 2, 3, & 4 [*June Runoff Pl. 5] [No Runoff] Participants: 36/Gen. Participants: 28 VOTING Participants: 5/Runoff Denton Civic Center - 321 E. McKinney St., Denton * Denton County Elections Administration - 701 Kimberly Dr., Denton * Greek Life Center - 621 S. Welch St., Denton Robson Ranch Clubhouse - 9428 Ed Robson Cir., Denton Texas Women's University - 420 Administration Drive, Denton University of North Texas - Gateway Center - 801 N. Texas Blvd., Denton
● The * indicates the location was also used for the runoff election, if applicable ● The sections in black indicate site not used for the corresponding election.
D May 2018 May 2019 I General C General S ELECTION Pl. 5, 6, & Mayor I Dist. 1, 2, 3, & 4 T T [*June Runoff Pl. 5] T [No Runoff] R Participants: 36/Gen. Y Participants: 28 I Participants: 5/Runoff C DAY MLK Jr Recreation Center - 1300 Wilson, 1 Denton * Pecan Creek Elementary - 4400 Lakeview Blvd., 1 Denton * Billy Ryan High School - 5101 E McKinney St., * 2 Denton Used as Denton ISD on Ballot North Branch Library - 3020 N Locust St., 2 Denton * Denia Recreation Center - 1001 Parvin, 3, 4 Denton * Denton Fire Station #7 - 4201 Vintage Blvd., 3 Denton North Lakes Recreation Center - 2001 W Windsor Dr., 3 Denton Robson Ranch (Clubhouse) - 9400 Ed Robson Blvd., 3 Denton UNT Greek Life Center - 621 S Welch St., 3 Denton L.A. Nelson Elementary - 3909 Teasley Ln., 4 Denton *
● The * indicates the location was also used for the runoff election, if applicable ● The sections in black indicate site not used for the corresponding election. May 2018 D May 2019 General I General C S Pl. 5, 6, & Mayor I T Dist. 1, 2, 3, & 4 [*June Runoff Pl. 5] T R OTHER LOCATIONS [No Runoff] Y I Participants: 36/Gen. Participants: 28 C Participants: 5/Runoff T
Denton ISD Sisk Service Center Annex - 230 N Mayhill Rd., Not used as Billy Ryan Elem. School 2 Denton was used. Lifeline Church - 2800 Pennsylvania Dr., 4 Denton Only used for November 2019 Special Election by County South Branch Library - 3228 Teasley Lan., 4 Denton Only used for November 2019 Special Election by County Towne North Baptist Church - 526 Hercules Ln., 2 Denton Only used for November 2019 Special Election by County UNT Gateway Center - 801 North Texas Blvd., Only used for November 2019 Special Election by County as UNT 3 Denton Greek Life will never be available in November
52 Council Requests for Information
Preferred format for Council Member Requestor Date Service Request Summary of Request response Staff Assigned Department Comments Council Member Meltzer 08/01/19 Policy Review the use of the Historic Tax Abatement Incentives to encourage Informal Staff Report Rogers Economic Development Staff is collecting data and finalizing report; pending 1 redevelopment in the area. other departmental priorities Council Member Davis 10/25/19 Clarification Does staff have any information about a crossing on Oak at Welch near Friday Report Jahn Capital Projects Information will be included the December 13 Friday 2 the Village Church? Report Council Member Davis 10/25/19 Clarification Can staff look into the traffic patterns on McKinney St. near the Friday Report Jahn Capital Projects Information will be included the December 13 Friday 3 Courthouse to improve pedestrian safety? Report Council Member Briggs 10/27/19 Policy Work session on smart city led applications discussion on what we need Work Session Lutrick DME Information will be included in a future Friday Report 4 to do next steps Council Member Davis 11/05/19 Policy Large-Scale Mural on Post Office Building. This is a left-field request, so Informal Staff Report Rogers Economic Development Information will be included in a future Friday Report and ISR or even a polite email to tell me it’s impossible is just fine. I’d like to work with the Postal Service or the GSA or whatever the 5 appropriate federal agency is to use City public art funds (and perhaps community raised fund) to paint a large-scale mural on the East wall of the post office (the one that faces the City Hall parking lot) Council Member Briggs 11/21/19 Service Request Resident Concern: Are there any permanent solutions for the speeding Email Information will be included the December 20 Friday 6 around Wilson Elementary? Report Mayor Watts 11/27/19 Service Request Can staff work with the contractor for the PEC 4 project to ensure that Email Estes Capital Projects Information will be included in a future Friday Report 7 fiber lines are not being cut? Council Member Briggs 12/04/19 Policy Resolution in support of the north Texas businesses being taken by unt Work Session Birdseye City Manager's Office Council Member Briggs will present during the Pending 8 items work session on December 17. Council Member Briggs 12/04/19 Service Request Can staff address the concerns of a resident regarding dangerous traffic Friday Report Jahn Capital Projects Information will be included in a future Friday Report 9 on Vine St., Texas St., and Schmidt near TWU Council Member Meltzer 12/05/19 Service Request Can staff look at the intersection of W. Hickory and Miller to see if Email Jahn Capital Projects Information will be included the December 13 Friday 10 anything can be done about line of sight issues? Report Council Member Davis 12/06/19 Clarification Todd E. is all over this, and is already pulling some info together for me. Informal Staff Report Estes Capital Projects Information will be included in a future Friday Report But it'd be a good ISR for the whole council to have. I'd like to see a summary of the mobility improvements (streets and sidewalks) that we 11 are making in connection with construction of the new Denton High School. I'm especially interested in pedestrian and bike connectivity with nearby neighborhoods, and on the Western side of the campus. Thanks! 12 Council Member Armintor 12/08/19 Clarification Can you please let me know what all the permits are for by category? Email Rosendahl Development Services Information will be included in a future Friday Report Council Member Armintor 12/09/19 Clarification Please clarify the extra charge for cremains and baby burials on Friday Report Packan Parks and Recreation Information will be included the December 13 Friday 13 Sundays. Report Council Member Davis 12/10/19 Clarification Is Yarbrough Way half county/half city? Are there load restrictions on Email Jahn Capital Projects Information will be included the December 13 Friday 14 that road, and should we already have signs out there? Report Council Member Briggs 12/11/19 Service Request Can staff look at the turn indication signs at the intersection of I-35E and Email Estes Capital Projects Information will be included in a future Friday Report 15 Brinker? Council Member Armintor 12/12/19 Service Request Can staff check on the new sidewalk that was constructed on Bonnie Email Jahn Capital Projects Information will be included in a future Friday Report 16 Brae near US 77 intersection for ADA accessibility? Council Member Briggs 12/13/19 Policy Need to revise our tree ordinance Work Session McDonald Development Services Council Member Briggs will present during th pending 17 items work session on January 7.
53
December 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 11:30 am Joint CC/DISD 10:30 Committee on Citizen 2:30pm Agenda Committee 4:00pm Public Art Committee - Luncheon Engagement Cancelled 1:30pm Committee on the 12:00 pm CC Work Environment Session 5:30 pm Traffic Safety 6:30 pm CC Regular Commission Session 8 9 10 11 12 13 14 9:00am Public Utilities 9:00 am Mobility 11:00am EDP - Cancelled Board Committee 5:00pm P&Z Work Session 2:00 pm 2nd Tuesday 6:30pm P&Z Regular Session 5:30pm HLC Session
15 16 17 18 19 20 21 5:30pm ZBA 12:00 pm CC Work 4:00pm HaBSCo Meeting- Session CANCELLED
6:30 pm CC Regular 6:00pm Committee on Session Persons with Disabilities
22 23 24 25 26 27 28 No Council Meeting
29 30 31 No Council Meeting
54 January 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 New Year’s Day Holiday
5 6 7 8 9 10 11 11:30 am Council 2:00 pm CC Work 2:30pm Agenda 8:30 DEDC Special Called Luncheon Session Committee 11:00 EDPB Special Called 6:30 pm CC Regular 5:00pm P&Z Work Session COE 1:30 Session 5:30 Airport Advisory Board Traffic Safety 4:00pm Public Art Committee 6:30pm P&Z Regular Session Commission 5:30 pm Special Called 12 13 14 15 16 17 18 PUB 9am 10:30am Audit/Finance 2:30pm Agenda 6:00pm Committee on 2:00 pm 2nd Tuesday Committee Persons with Disabilities Session Mobility Committee HABSCO 4pm Meeting 9:00 am
19 20 21 22 23 24 25 MLK Day No Council Meeting 12:00 TIF Board (TIRZ) 2:30pm Agenda Holiday Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 26 27 28 29 30 31 PUB 9am 10am Council Airport 2:30pm Agenda 5:30PM Board of ZBA 5:30pm Committee Committee Ethics
2:00 pm 4th Tuesday Session
55 February 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1
2 3 4 5 6 7 8 11:30 am Council 2:00 pm CC Work 2:30pm Agenda 8:30 DEDC Luncheon Session Committee 4:00 Public Art Committee 6:30 pm CC Regular COE 1:30 5:00pm P&Z Work Session Session Traffic Safety 6:30pm P&Z Regular Session Commission 5:30 pm 9 10 11 12 13 14 15 PUB 9am 2:00 pm 2nd Tuesday 11:00 EDPB Session 2:30pm Agenda HOT & Sponsorship
Committee Tentative 10:00 Mobility Committee Meeting 9:00 am 5:30 Airport Advisory Board
16 17 18 19 20 21 22 2:00 pm CC Work 2:30pm Agenda 6:00pm Committee on Session Committee Persons with Disabilities 6:30 pm CC Regular 5:00pm P&Z Work Session HABSCO 4pm Session 6:30pm P&Z Regular Session
23 24 25 26 27 28 29 PUB 9am 10am Council Airport 5:30PM Board of ZBA 5:30pm Committee Ethics 2:00 pm 4th Tuesday Session
56 City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council
Tuesday, January 7, 2020 12:00 PM Work Session Room & Council Chambers
WORK SESSION BEGINS AT 12:00 P.M. IN THE WORK SESSION ROOM
REGULAR MEETING BEGINS AT 6:30 P.M. IN THE COUNCIL CHAMBERS After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, January 7, 2020, at 12:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered:
WORK SESSION
1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item.
2. Requests for clarification of agenda items listed on this agenda.
3. Work Session Reports A. ID 19-2840 Receive a report, hold a discussion, and give staff direction regarding City Hall West.
B. ID 19-2959 Receive a report, hold a discussion, and give staff direction regarding doorbell cameras and the availability of a law enforcement portal that would allow the Denton Police Department to gain access to resident’s video with their consent. C. ID 19-2764 Receive a report, hold a discussion, and give staff direction regarding roles and responsibilities of the City's Economic Development department, including the staff and support provided to the Denton Main Street Association. D. ID 19-2739 Receive a report, hold a discussion, and give staff direction regarding the Fine Arts Theater renovation and rehabilitation project and possible financial or other incentives related to the project. E. ID 19-2883 Receive a report, hold a discussion, and give staff direction regarding the 2020 Denton Mobility Plan Update. F. ID 19-2369 Receive a report, hold a discussion and give staff direction regarding procedures for a proposed development for property located in the City’s ETJ at the intersection of South Bonnie Brae and Allred Road. G. ID 20-001 Receive a report, hold a discussion, and give staff direction on pending City Council
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requests for information. Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law.
1. Closed Meeting: A. ID 19-2891 Consultation with Attorneys - Under Texas Government Code Section 551.071.
Consult with the City’s attorneys and discuss legal status, expenses and strategy in Cause No. 19-10653-442, styled “Stonetown Country View, LLC v. City of Denton, Texas and Board of Adjustment for City of Denton, Texas” pending in the 442nd Judicial District Court, Denton County, Texas; where discussion of these legal matters in an open meeting would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or otherwise compromise the City’s legal position in pending litigation. Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (the ‘Public Power Exception’). The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. NOTE: Any item scheduled for formal action at the Regular Meeting may be subject to a motion for reconsideration at any time during the meeting or after the meeting, up until the next succeeding official meeting of the Council. ______
REGULAR MEETING OF THE CITY OF DENTON CITY COUNCIL AT 6:30 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, 215 E. MCKINNEY STREET, DENTON, TEXAS AT WHICH THE FOLLOWING ITEMS WILL BE CONSIDERED:
1. PLEDGE OF ALLEGIANCE A. U.S. Flag B. Texas Flag “Honor the Texas Flag – I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
2. PROCLAMATIONS/PRESENTATIONS A. ID 19-2963 Millie Giles - in recognition of her many contributions to the City of Denton
3. PRESENTATION FROM MEMBERS OF THE PUBLIC A. Review of procedures for addressing the City Council.
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B. Receive Scheduled Citizen Reports from Members of the Public. This section of the agenda permits any person who has registered in advance to make a citizen report regarding a public business item he or she wishes to be considered by the City Council. This is limited to no more than four (4) speakers per meeting with each speaker allowed a maximum of four (4) minutes to present their report. At the conclusion of each report, the City Council may pose questions to the speaker or may engage in discussion. If the City Council believes that a speaker's report requires a more detailed review, the City Council will give the City Manager or City Staff direction to place the item on a future work session or regular meeting agenda and advise staff as to the background materials to be desired at such meeting. C. Additional Citizen Reports - This section of the agenda, which is also known as the "open microphone" section, permits any person who is not registered for a citizen report to make comments about public business items not listed on the agenda. This section is limited to two open microphone speakers per meeting with each speaker allowed a maximum of four (4) minutes. Such person(s) must file a "Blue Card" requesting to speak during this period, prior to the calling of this agenda item.
During open microphone reports under this section of the agenda, the Council may listen to citizens speak. However, because notice of the subject of the open microphone report has not been provided to the public in advance, the Texas Open Meetings Act limits any deliberation or decision by the Council to: a proposal to place the item on a future agenda; a statement of factual policy; or a recitation of existing policy. Council Members may not ask the open microphone speakers questions or discuss the items presented during open microphone reports. NOTE: If audio/visual aids during presentations to Council are needed, they must be submitted to the City Secretary 24 hours prior to the meeting.
4. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – H). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 19-2872 Consider adoption of an ordinance of the City Council of the City of Denton, Texas, approving a grant application from Norman Roscoe LLC, from the Downtown Reinvestment Grant Program not to exceed $7,188.59; and providing for an effective date. The Downtown Denton Tax Increment Financing Zone No. 1 Board recommends approval (4-1). B. ID 19-2874 Consider adoption of an ordinance of the City Council of the City of Denton, Texas, approving a grant application from Gonzo Athletics LLC dba The MVMT Lab, from the Downtown Reinvestment Grant Program not to exceed $25,000; and providing for an effective date. The Downtown Denton Tax Increment Financing Zone No. One Board recommends approval (5-0).
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C. ID 19-2875 Consider adoption of an ordinance of the City Council of the City of Denton, Texas, approving a grant application from Scott Brown Commercial, for 216 W. Oak St., from the Downtown Reinvestment Grant Program not to exceed $12,500; and providing for an effective date. The Downtown Denton Tax Increment Financing Zone No. One Board recommends approval (5-0). D. ID 19-2876 Consider adoption of an ordinance of the City Council of the City of Denton, Texas, approving a grant application from Scott Brown Commercial, for 211 N. Cedar St., from the Downtown Reinvestment Grant Program not to exceed $12,500; and providing for an effective date. The Downtown Denton Tax Increment Financing Zone No. One Board recommends approval (5-0). E. ID 19-2877 Consider adoption of an ordinance of the City Council of the City of Denton, Texas, approving a grant application from Chi Dao, from the Downtown Reinvestment Grant Program not to exceed $25,000; and providing for an effective date. The Downtown Denton Tax Increment Financing Zone No. One Board recommends approval (5-0). F. ID 19-2968 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Associated Supply Company, Inc., through the Buy Board Cooperative Purchasing Network Contract # 597-19, for the acquisition of six (6) new Case excavators for the Water Distribution and Wastewater Collections Departments; providing for the expenditure of funds therefor; and providing an effective date (File 7211 - awarded to Associated Supply Company, Inc., in the amount of $737,400). The Public Utilities Board recommends approval (7 - 0). G. ID 19-2969 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to purchase items with Caterpillar Inc. through the Sourcewell Cooperative Purchasing Network Contract Number 032119, for the purchase of three (3) new backhoes for the Public Works (Drainage and Streets) and Denton Municipal Electric Departments and two (2) new compact excavators for the Streets and Electric Departments; authorizing the expenditure of funds therefor; and declaring an effective date (File 7233 - awarded to Caterpillar Inc., in the not-to-exceed amount of $422,284.32). The Public Utilities Board recommends approval (7 - 0). H. ID 19-2970 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Lessek Enterprises, LLC dba Impress Graphics, for large volume mailing services; providing for the expenditure of funds therefor; and providing an effective date (RFP 7201 - awarded to Lessek Enterprises, LLC dba Impress Graphics, for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $650,000).
4. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 19-2938 Receive a presentation of an ordinance of the City of Denton, amending the City of Denton Code of Ordinances (Code) Section 2-29 (City Council Rules of Procedure)
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Subsection (g)(5) (Majority Vote Required) establishing rules for items resulting in a tie-vote; providing for a severability clause; and providing for an effective date. B. ID 19-2939 Receive a presentation of an ordinance of the City of Denton to amend the City of Denton Code of Ordinances (Code) Section 2-29(f)(4)(d) (City Council Rules of Procedure) related to public hearings by allowing speakers who have previously provided input the opportunity to provide a rebuttal after hearing the applicant’s rebuttal; providing for a severability clause; and providing for an effective date. C. ID 19-2981 Receive a presentation of an ordinance of the City of Denton amending the City of Denton Code of Ordinances (Code) Section 2-29 (City Council Rules of Procedure) Subsection (d) (Types of Meetings) outlining standing practices for scheduling regular meetings of the City Council and prescribing the standing practice for addressing City of Denton recognized holidays; providing for a severability clause; and providing for an effective date. D. ID 19-2456 Consider approval of a resolution establishing Naming Policy Guidelines for City buildings, facilities, land or any portion thereof; repealing Resolution No. R2012-007; and declaring an effective date. E. ID 19-2917 Consider adoption of an ordinance approving an agreement between the City of Denton, Texas and the Denton Chamber of Commerce regarding an Economic Development Partnership; and declaring an effective date. F. ID 19-2980 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Lessek Enterprises, LLC dba Impress Graphics, for printing services for the City of Denton City Manager’s Office; providing for the expenditure of funds therefor; and providing an effective date (RFP 6977 - awarded to Lessek Enterprises, LLC dba Impress Graphics, for one (1) year, with the option for three (3) additional one (1) year extensions, in the total four (4) year not-to-exceed amount of $2,900,000). G. ID 19-2618 Consider nominations/appointments to the City’s Boards, Commissions, and Committees: Airport Advisory Board, Animal Shelter Advisory Committee, Board of Ethics, Committee on Persons with Disabilities, Community Development Advisory Committee, Health & Building Standards Commission, Historic Landmark Commission, Human Services Advisory Committee, Library Board, Parks, Recreation & Beautification Board, Planning & Zoning Commission, Public Art Committee, Public Utilities Board, Traffic Safety Commission, and Zoning Board of Adjustment.
5. PUBLIC HEARINGS A. Z19-0012a Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, regarding a change in the zoning district and use classification from R2 District to R4 District on approximately 2.61 acres of land generally located east of Mockingbird Lane, approximately 133 feet south of Audra Lane in the City of Denton, Denton County, Texas; adopting an amendment to the City’s official zoning map; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; providing a severability clause and an effective date The Planning and Zoning Commission voted 4-2 to approve the
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request. (Z19-0012 Mockingbird Single Family Residential)
6. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting topics, above posted. C E R T I F I C A T E
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 3rd day of January, 2020 at ______
______CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED.
Page 6 Printed on 12/13/2019 62 FUTURE WORK SESSION ITEMS MATRIX As of December 13, 2019
Currently Slated Work Session Items Meeting Date
2020 Mobility Plan Review of Council 12/17/2019 Audit Workplan Update1 Cole Hunter Ranch2 Employee Ethics Policy Requests Start at 12p 19-2783 19-2485 19-2802 19-018 19-2258
CANCELLED CANCELLED 6-Jan Lunch
Doorbell Monitoring 2020 Mobility Plan Main Street Association Sagebrook Annexation Review of Council 1/7/2019 Technology Update2 Partnership Development (TBD) City Hall West Fine Arts Theatre Requests Start @ 12p 19-2959 19-2883 19-2764 19-2369 19-2840 19-2739 20-001
2020 Mobility Plan Review of Council Construction Code Update3 Polling Locations Requests 14-Jan Cole Hunter Ranch3 Hickory Creek Alignment Review Delegated Authority 19-2884 19-2914 20-002
21-Jan No meeting; MLK Holiday on 1/20 19-2914
2020 Mobility Plan Annual Gas well Economic Development Review of Council Update4 Summary Audit DME Risk Management Requests 28-Jan KDB Annual Report 19-2885 19-2843 19-2723 & Hedge Plan 20-003
Fire Standards of 3-Feb Lunch Coverage Accessory Dwelling Units, Pay-As-You-Go Program Walls, Fences, and Review of Council Overview Screening Requests 4-Feb Green Tree Estates Triving Earth Exchange DCA19-0011 20-004 Denton County Behavioral Health Review of Council Leadership Team Requests 11-Feb 19-2338 20-005
Review of Council Requests 18-Feb Credit and Collections 20-006 Review of Council Requests 25-Feb 20-007
Review of Council Right of Way Ordinance Purchasing Manual Sustainability Plan Affordable Housing/ Requests Mar 03 Outdoor Noise Follow-up Update DME GreenSense Update Housing Assistance 20-008
Gas Well Update Development Review Review of Council Group Home Code & Closed Session Item Utilities Management Process Improvements City Criteria Manuals Requests Mar 17 Amendment (pulled from 10/8/19 WS) Study Public Art 19-2686 DCA19-0008 20-009
Review of Council
Date TBD Airport Guiding Electric Vehicle Charging Requests Mar 24 Documents Stations 20-010
Review of Council Requests Apr 07 Work Sessions Planned - 20-011
Work Session Veteran Source of Requests Determined Community Public Art Integrated Pest Income Housing by Council - and Community Tree TIF Grants for Management Plan Discrimination Quakertown Park Anti-Discrimination Date TBD Grants Accessibility Review Ordinance Drainage Channel Ordinance Plugged Gas Wells
63 Street Closure Report Upcoming Closures Week of December 16, 2019 - December 22, 2019 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Concrete Street panel and Sidewalk repair. The process starts with barricading the failed Spring Bent Creek Kappwood 01/06/20 03/13/20 sections of concrete pavement, Streets N/A (940) 349-7146 Creek remove the pavement and subgrade, and install new concrete pavement. Street Repairs Crosstimber Mill Wye 12/20/19 12/27/19 Streets (940) 349-7146 (Road Closure) Franchise utility relocations have progressed to the point where Jagoe can deploy to the site soon and begin work on at least a portion of the site (the portion west of the Montecito intersection). We are awaiting an Street Widening updated schedule of Hickory Creek Rd. Teasley Riverpass TBD TBD Engineering (940) 349-8910 (Temporary Lane Closures) completion from CoServ Gas and Atmos, which we will provide Jagoe so that they in turn can update their mobilization and construction schedule. At this point it looks like the lane closures along Hickory Creek Rd. will not start until at least late I35E northbound service 500 ft west Wastewater Improvements located TBD TBD Wastewater (940) 349-7128 road of Bonnie (Temporary Lane Closures) Atmos Energy temporarily Atmos Energy to notify closing IOOF and Highland Atmos, Public apartment complex's in Sycamore Street to through traffic for IOOF Street Eagle Drive 01/06/20 03/27/20 Works area at least three (940) 205-8278 Street replacement/ upgrade of Inspections business days in existing gas main and services advance. along IOOF Street, north of Install approximately water main Southwest John Paine along Old John Paine and Allred John Paine Road Pump at John 01/06/20 05/31/20 Water NextDoor (940) 349-8925 between the Southwest Pump Station Paine Station and South Bonnie Brae.
Upcoming Closures 64 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Install approximately water main Just west of John Paine along Old John Paine and Allred Johnson Lane first 01/06/20 05/31/20 Water NextDoor (940) 349-8925 Road between the Southwest Pump driveway Station and South Bonnie Brae. East Side of Wastewater Main Install Robson 35W TBD TBD Wastewater (940) 349-7128 RR (Temporary Lane Closure) Rockwood Ln. Royal Mistywood TBD TBD bundle Engineering this will be part of bundle Door Hangers Drainage and Roadway Kansas City Construction Part of Bonnie Brae Ph. I Roselawn Dr. Bonnie Brae TBD TBD Engineering (940) 349-8910 Southern RR Bonnie Brae Phase 1 Capital Project (One Lane traffic control) Royal Ln. Royal Rockwood TBD TBD bundle Engineering this will be part of bundle Crews will move here Base Repairs Meet with Business Shady Oaks Dr. Teasley Woodrow TBD TBD Streets after work on Kerley St. (940) 349-7146 (Temporary Lane Closure) Owners is complete Part of 2019 Street Thomas St. Panhandle Oak TBD TBD Streets Construction Capital Projects (940) 349-7104 Bundle Installation of new storm drainage line, sanitary sewer Streets, Parkside Mesquite NextDoor, Email West Windsor Drive 11/11/19 02/08/20 line, and pavement replacement Drainage, Water, (940) 349-8425 Drive Street Notification along Windsor as part of the Waste Water Magnolia PH II Project. Total 12
Upcoming Closures 65 Street Closure Report Current Closures Week of December 16, 2019 - December 22, 2019 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Concrete Street Panel Repair . The process starts with barricading the failed sections of 7704 Mirror Rock White Dove Montecito 12/16/19 01/10/20 Streets Door Hangers (940) 349-7146 concrete pavement, remove the pavement and subgrade, and install new concrete pavement. We are replacing the water We will be distributing main, all fire hydrants, and all Ave B Underwood Eagle 12/16/19 01/29/20 Water flyers to affected (940) 349-7332 water services on Ave B from customers. Underwood to Eagle Concrete Street panel and Sidewalk repair. The process starts with barricading the failed County Club Beechwood Wintercreek 12/09/19 02/14/20 sections of concrete pavement, Streets Door Hangers (940) 349-7146 Rd. remove the pavement and subgrade, and install new concrete pavement Mayhill Project Bridge Part of Mayhill Rd. Website & Nextdoor Blagg Rd. Mayhill Geesling 03/18/19 12/31/19 Engineering (940) 349-8925 (Temporary Street Closure) Widening Capital Project Notification Part of North South Water Main Replacement Water Main Ph. II Bonnie Brae St. Roselawn Corbin 10/21/19 12/20/19 Engineering (940) 349-8910 (closed to thru traffic) Capital Project (Bonnie Brae from Roselawn to No additional closures planned Intersection Brinker Rd. IH 35E 09/25/19 11/29/19 for this construction, potentially Traffic (940) 349-7486 of only lane closures. Winthrop Hill Chipping Campden Argyle Lane 12/02/19 12/16/19 Base Failure Repairs Streets door hangers (940) 349-7146 Road Wheeler Concrete Panel & Sidewalk delayed completion date Clydesdale Dr. Spanish 10/07/19 12/20/19 Streets (940) 349-7160 Ridge Repair due to weather Carriage Square N. Interstate Public Works Collier St Eagle Dr 12/14/19 12/31/19 Public Utility Improvement: Door Fliers (940) 205-9230 35 Inspections Water, Wastewater, Drainage, and Paving Storm Drain Installation and Part of McKinney Rd. E. McKinney St. Grissom S. Fork 03/11/19 12/01/19 Street Widening Engineering (940) 349-8910 Widening Capital Project (Temporary, Intermittent Northwood Edgewood Crestwood 11/11/19 12/13/19 Curb and Gutter Repair Streets Door Hangers (940) 349-7160 Terrace Camino Real Edwards Road S. Mayhill 11/11/19 11/25/19 Base Failure Repairs Streets door hangers (940) 349-7146 Trail
Upcoming Closures 66 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Part of Downtown TIF Sidewalk & Lighting CIP - Elm St. Oak Parkway 09/23/19 01/18/20 Sidewalk Improvements Engineering Temporary lane and (940) 349-8425 shoulder closures due to sidewalk reconstruction. Atmos Energy replacing 150ft of gas main (maintenance). Bolivar First Street Elm Street 11/18/19 12/20/19 Intermittent closures required to Atmos Direct business contact (940) 205-8278 Street complete repairs and paving restoration. TxDOT Project - New City of contractor selected and Denton/Cori FM 2181 Lillian Miller 11/18/19 TBD Street Widening TxDOT starting to mobilize. (940) 349-8425 nth City Various lane closures limits possible starting
Fry Scripture Oak 11/04/19 12/13/19 Traffic Signal Improvements Traffic Direct business contact (940) 349-7486
Fry Oak Hickory 12/16/19 01/03/20 Signal reconstruction Traffic Direct business contact (940) 349-7486
0.26 mi Street Widening Ft. Worth Dr. (US 377) IH 35E south of FM 12/03/18 12/12/20 (Temporary Lane Closures TxDOT 10/08/19 (940) 387-1414 1830 during non-peak traffic) Infrastructure Safety Upgrades Ft. Worth Dr. (US 377) IH 35E Mission St 10/17/19 10/23/19 TxDOT (940) 387-1414 (temporary closures) Part of Magnolia Ongoing temporary Street and Drainage Drainage Capital Project construction closures. Improvements Magnolia Hinkle Dr. US 380 Headlee 05/23/19 11/30/19 Engineering (Hinkle from University No full road closures (940) 349-8910 Drainage Ph. II to Windsor and Windsor planned for this section. (Temporary Lane Closures) from Hinkle to Elm) Most access currently Street and Drainage Road open to local Hinkle/Windsor closed Hinkle Rd. Headlee Windsor 07/03/19 01/18/20 Improvements Magnolia Engineering (940) 349-8910 traffic only. starting 11/11/19. Drainage Ph. II
Public Works Western Inspections, Melvin.evans@cityofden Jim Christal Jim Christial 12/16/19 12/21/19 U.S Cold storage drainage (940) 218-3562 blvd. Private ton.com Development
Concrete Sidewalk repair. The process starts with barricading Lantana Drive Plumbago Cul v Sac 01/06/20 01/27/20 Streets Door Hangers (940) 349-7146 the failed sections of Sidewalk, remove and install new Drainage Improvements (Partial Part of PEC-4 Ph. 1 & 2 Locust St. Walnut Highland 11/04/19 12/31/19 Engineering (940) 349-8910 Lane Closures) Drainage Capital Project
Upcoming Closures 67 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Part of Downtown TIF Locust St. Oak McKinney 12/14/19 01/31/20 Sidewalk Improvements Engineering (940) 349-8910 Sidewalk & Lighting CIP Atmos Energy/ Driver Pipeline relocating gas main and Atmos, Public Locust Maple Street Elm Street 12/09/19 02/28/20 services in preparation for Works Direct business contact (940) 349-8910 Street PEC4 drainage capital project. Inspections ROW Permit. Part of Mayhill Rd. Widening Capital Street Widening (Temporary Mayhill Rd. US 380 Edwards 09/01/17 02/01/20 Engineering Project. Door Hangers (940) 349-8925 Lane Closures) Future Traffic Switch anticipated after Water Main, Services, and Fire Hydrant Replacements Part of Mistywood Water Mistywood Ln. Woodhaven Jamestown 10/07/19 02/06/20 Water (940) 349-7181 (Temporary Lane Closure, Project Reopen at 6 pm daily) Intersection Traffic Signal Install (Temporary Morse St. Mayhill 09/01/17 02/01/20 Engineering (940) 349-8925 of Street Closure) Northwood Terrace Edgewood Cul v Sac 11/11/19 12/13/19 Curb and Gutter Repair Streets Door Hanger (940) 349-7160 Intersection Signal Construction (Intermittent Oak at Jagoe St. Signal Jagoe 09/09/19 12/28/19 Traffic (940) 949-7486 of Lane Closures) Intersection Signal Construction (Intermittent Oak St. at Fry St. Signal Fry 11/04/19 12/28/19 Traffic (940) 349-7486 of Lane Closures) Striping on street parking stalls Oakland St Locust St Austin 12/17/19 12/18/19 we will not close the road but Traffic N/A (940) 349-7156 will not allow parking. Jacqueline Westwood Denia Parking Lot will be Parvin 11/06/19 11/27/19 Streets Direct business contact (940) 349-7146 Drive Drive reconstructed. Drainage Improvements (street Part of Pec 4 Ph. I & II Prairie St. Elm Pierce 11/04/19 12/20/19 Engineering (940) 349-8910 closed to thru traffic) Drainage Capital Project Water Main and Service Cooper Quail Ridge La Paloma 10/14/19 12/20/19 Replacements, Water (940) 349-7181 Branch (Temporary Lane Closure) Water Main, Services, and Fire Hydrant Replacements Part of Mistywood Water Rockwood Ln. Royal Mistywood 10/07/19 02/06/20 Water (940) 349-7181 (Temporary Lane Closure, Project Reopen at 6 pm daily) Water Main, Services, and Fire Hydrant Replacements Part of Mistywood Water Royal Ln. Mistywood Rockwood 10/07/19 02/06/20 Water (940) 349-7181 (Temporary Lane Closure, Project Reopen at 6 pm daily) Sagewood St. Meadow Peartree 10/01/19 01/31/20 Streets Reconstruction Streets (940) 349-7160 Wastewater Main Install Construction date Smith St. Johnson Dallas 11/18/19 12/17/19 (Temporary Lane Closure; Will Wastewater delayed from (940) 349-7128 reopen at 6 pm daily) 09/30/2019.
Upcoming Closures 68 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact
SS Manhole, SS pipe Public Works Texas Bell Ave. Oakland 12/05/19 12/13/19 installation, water tap, and Email Notification (940) 205-9230 Inspection hydrant
Outside lanes of US 380 Engineering, will be closed at the 1200' East 1200' West Additional outreach not University/US 380 11/01/19 02/01/20 Signal Upgrade and Installation Traffic, TxDOT, intersection of Mayhill (940) 349-8925 of Mayhill of Mayhill needed CIP Rd. for intermittent work and signal upgrades. Closure has been 300' W of Street and Drainage temporarily delayed due W Windsor Mesquite 10/24/19 11/25/19 Engineering (940) 349-8910 Hinkle Improvements to inclement weather conditions. Atmos relocated gas main and services (in Atmos Energy making in Atmos Utility Relocation preparation for Pec 4 person/ verbal contact Walnut St. Elm Austin 09/30/19 12/20/19 Engineering (940) 349-8910 (Street Closure) Drainage Capital with businesses on Project), and is now square restoring paving.
Street reconstruction with Welch Street Oak St. Hickory St. 12/09/19 02/21/20 Streets door hangers (940) 349-7146 sidewalk improvement.
Concrete Sidewalk repair at intersection of Wind River at Teasley Ln. The process starts Wind River Lillian Miller Teasley Ln. 12/09/19 12/27/19 Streets Door Hangers (940) 349-7146 with barricading the failed sections of Sidewalk, remove and install new concrete. Signal Reinstallations (Street Wood W Oak W Hickory 11/07/19 11/29/19 Traffic Weather delay (940) 349-7486 Closure) Total 47
Upcoming Closures 69 Street Closure Report Completed Closures Week of December 16, 2019 - December 22, 2019 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact
Public Works Bell Ave Texas Schmitz 12/02/19 12/05/19 Asphalt trench on Bell NextDoor (940) 205-9230 Inspector
North of Street Widening Part of Bonnie Brae Ph. I Bonnie Brae St. Roselawn 07/01/17 10/01/19 Engineering (940) 349-8910 Vintage (No Street Closures) Capital Project Roundabout Intersection The closure was re- Website, Nextdoor Bonnie Brae St. Scripture 06/13/19 11/05/19 Bonnie Brae Ph. IV Engineering (940) 349-8910 of opened on 11/5/19. Notification (Intermittent Closures) Part of North South Water Main Replacement Highland Water Main Ph. II Website, Nextdoor Bonnie Brae St. Willowwood 05/13/19 11/14/19 North South Water Main Ph. II Engineering (940) 349-8910 Park Capital Project (Bonnie Notification ( Temporary Street Closure) Brae from Roselawn to Storm Drain Demolition Website, Nextdoor Brinker Rd. Loop 288 Quail Creek 07/08/19 11/22/19 Drainage (940) 391-6299 (Temporary Lane Closure) Notification Concrete Panel & Sidewalk Canoe Ridge Ln. Silent Star Sweet Cloud 09/30/19 11/01/19 Streets (940) 349-7160 Repair Need to close Crest Wood St. from Linwood to Greenwood to put in a Concrete Valley Gutter across the Street. This was originally going to only be a lane closure because they were going to do half of the Crestwood Linwood Greenwood 11/18/19 11/21/19 Curb and Gutter Repair Streets door hangers (940) 349-7160 valley gutter at a time. Due to the elevation and angle this one needs to be poured all at once so it will have to be a full closure. Weather permitting we’ll be Closing it on Monday 11-18-19 and opening it Sewer Main Replacement Direct business contact, Elm St. Stroud Prairie 11/13/19 11/22/19 Engineering (940) 349-7112 (partial lane closure; western Other Concrete Replacement/Mill and Completion delayed Forrestridge Dr. Hobson Timbergreen 08/19/19 11/21/19 Overlay Streets (940) 349-7160 from 11/01/2019. (Temporary Lane Closure) Street Repairs Greenwood Sherman Cherrywood 10/21/19 11/04/19 Streets (940) 349-7160 (Road Closure)
Upcoming Closures 70 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Crestwood Curb and Gutter improvements Greenwood intersection 11/11/19 12/06/19 Streets delayed due to weather (940) 349-7146 Pl (temporary closures) Street repairs to follow on Hickory from Welch Street Reconstruction (Street to Carroll Hickory St. Fry Welch 08/16/19 10/22/19 Streets (940) 349-7160 Closure) this portion can be moved to completed Drainage department will be repairing the storm drain in front Ticonderoga of 2245 Hollyhill Ln. the work is Door hangers t affected Hollyhill Ln. Lafayett Ln. 12/09/19 12/11/19 Drainage (940) 349-7197 Dr. expected to last no longer than residents two days. Traffic will be detoured to Lynhurst Ln. Signal Reinstallations (Street Jagoe St. Scripture W Oak 10/03/19 11/07/19 Traffic Weather delay (940) 349-7486 Closure) Western Base Repairs delayed completion date Jim Crystal IH 35 10/22/19 11/26/19 Streets (940) 349-7160 Blvd (Temporary Lane Closure) due to weather Wastewater Main Replacement Completion date delayed Website, Nextdoor Kerley St. Duncan Shady Oaks 04/25/19 10/11/19 Wastewater (940) 349-7128 (Temporary Lane Closures) from 09/27/2019. Notification Concrete Panel Repair Lakeview Blvd. Blagg Stallion 08/19/19 09/20/19 Streets (940) 349-7160 (Temporary Lane Closure) Crestwood Curb and Gutter improvements Linwood intersection 11/11/19 12/06/19 Streets delayed due to weather (940) 349-7146 Pl (temporary closures) Drainage Improvements Pec 4 Locust St. Eagle Highland 08/12/19 11/07/19 Engineering (940) 349-8910 Ph. I & II (Temporary Lane Edgewood intersection Curb and Gutter improvements Oakridge St 11/11/19 12/06/19 Streets delayed due to weather (940) 349-7146 Pl of (temporary closures) Wastewater Main Replacement Completion date delayed Orr Elm Locust 09/04/19 11/15/19 Wastewater (940) 349-7128 (Street Closure) from 10/01/2019 Street reconstruction (Street can be moved to Panhandle Bolivar Carroll 09/30/19 10/14/19 Closure; Will reopen at 7 pm Streets (940) 349-7160 completed daily.) Concrete Sidewalk Repair Poinsettia Blvd. Manten Harvest 10/07/19 12/20/19 (Temporary Lane Closure; Will Streets (940) 349-7160 reopen at 5 pm daily) Replace damaged storm drain pipe and inlets. The process starts with barricading the Emerson section of street to be removed, Rockwood Lane Royal Lane 12/02/19 12/20/19 Drainage Other (940) 349-7197 Lane remove and replace the damaged storm drain pipe and inlets and repair the street cut with new asphalt pavement. Street Repairs S. Mayhill Rd. Colorado I-35 09/23/19 09/25/19 Streets New Completion (940) 349-7160 (Temporary Lane Closures) Part of Bonnie Brae Completion delayed Scripture St. Bonnie Brae 1000' ft west 08/14/19 10/05/19 Roundabout Project Water from 10/02/2019. Part of (940) 349-7181 (Temporary Street Closure) Bonnie Brae
Upcoming Closures 71 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Sheraton Rd. Hercules north 10/01/19 12/18/19 Streets Reconstruction Streets (940) 349-7160 Winter Concrete Panel & Sidewalk Spring Creek Creek Bend 09/09/19 10/25/19 Streets (940) 349-7160 Creek Repair Winter Concrete Panel & Sidewalk Spring Creek Bent Creek 10/25/19 12/13/19 Streets (940) 349-7160 Creek Repair Concrete Panel & Sidewalk delayed completion date Tahoe Ln. Ottawa Saranac 09/30/19 12/13/19 Streets (940) 349-7160 Repair due to weather Atmos Utility Relocation Wainwright St. Sycamore Bell 06/24/19 09/27/19 (Temporary, Intermittent Street Atmos New Completion Closure) Water Improvements Completion date Wayne St. Boyd Mozingo 09/17/19 10/11/19 (Temporary Lane Closure; Will Water accelerated from (940) 349-7181 reopen at end of each day) 10/21/2019. Country Concrete Street Panel Repair Wintercreek Dr. Kappwood 08/05/19 09/20/19 Streets (940) 349-7146 Club (Temporary Lane Closures) Concrete Panel & Sidewalk Wintercreek Dr. Kappwood Greenbend 10/07/19 12/20/19 Repair (Temporary Lane Streets (940) 349-7160 Closure; Will reopen at 5 pm Total 33
Upcoming Closures 72