Board of Directors Meeting Responsibilities Thursday, October 20, 2016, 4:00pm of the Board UWDC, 1314 Teasley Lane, Denton (from BoardSource) Agenda 1. Call to order ..............................................................................................................Greg Sawko Determine Mission & Purpose 2. 2016 Leaders On Loan Presentation ............................................... 2016 Leaders On Loan Class 3. Consent Agenda Action .............................................................................................Greg Sawko 3.1 Approval of September 15, 2016 Board Meeting Minutes (pages 2-4) Hire, Support & Evaluate 3.2 Treasurer’s Report and Approval of August 2016 Financials (pages 5-10) the CEO 3.3 Marketing Committee Report for September 2016 (pages 11-14) 3.4 Community Investments & Impact Report for September 2016 (pages 15-19) Ensure 4. Finance & Administration Committee Report (page 20) ......................................... Lyle Dresher Effective 4.1 Policy Recommendation – HR Guidelines (pages 21-29) Planning 4.2 NEW Policy Recommendation – Abuse, Neglect & Exploitation policy (pages 30-31) 4.3 UWDC Bylaws Recommendations (pages 32-39) Monitor & 5. Advocacy Committee Report ............................................ John Cabrales & Brandon McCleskey Strengthen Programs 5.1 2017 Legislative Agenda Recommendation (page 40) 6. 2016 Campaign Report (pages 41-42) ......................................... Jo Ann Ballantine & Ray Croff Ensure Adequate 7. Board Chair Report ...................................................................................................Greg Sawko Financial Resources 8. Programs & Initiatives Update .................................................................................. UWDC Staff 9. CEO Report for September 2016 (pages 43-69) ............................................... Gary Henderson Protect Assets & Provide 10. New Business ............................................................................................................Greg Sawko Financial Oversight 11. Long Term Facilities Report .................................................................................... Ellen Painter 11.1 Mission Advancement Board Training – Ellen Painter & Lacey Young Build a Competent Board 12. Adjourn .....................................................................................................................Greg Sawko Ensure Upcoming Meetings & Events: Legal & Board of Directors Meeting: Thurs, November 17, 2016 at 4pm, at UWDC, 1314 Teasley Lane, Denton Ethical Integrity Enhance Public Standing Quorum is 20 board members UWDC Board Packet Page 1 United Way of Denton County Minutes from Board of Directors Meeting – Thursday, September 11, 2016 Call to Order Mr. Gregory Sawko calls the meeting to order at 4:04 P.M. Consent Agenda Action 3.1 Approval of August 18, 2016 Board Meeting Minutes (pages 2-5) 3.2 Treasurer’s Report and Approval of July 2016 Financials (pages 6-11) 3.3 Marketing Committee Report for August 2016 (page 12) 3.4 Community Investments & Impact Report for August 2016 (pages 13-17) Consent agenda presented to Board by Mr. Greg Sawko. Ms. Patrice Frisby moves to accept the consent agenda; Mr. Andre “Frenchy” Rheault seconds. The motion is approved. Introduction of New Board Members Mr. Greg Sawko introduces two new Board members, Dr. Rob Placido of Texas Woman’s University and Mr. Randy Robinson of PointBank. Day of Action Report Report on UWDC’s annual Day of Action (Sept. 11) offered by Mr. Ernie McCraw. Mr. McCraw reports that the event was a great success; UWDC was able to connect over 200 volunteers with projects in Denton and Lewisville. Mr. McCraw thanks the volunteers for their service and Bill Utter Ford and James Wood Autopark for their support of the event. Mr. McCraw then encourages Board members to be involved with upcoming special events. Finance & Administration Committee Report 4.1 Policy Recommendations (pages 20-60) Finance and Administration Committee Report offered by Mr. Lyle Dresher. Mr. Dresher reviews proposed changes to the schedule of UWDC Policies. Proposed changes may be found on pages 20 through 60 of September’s Board Meeting packet; UWDC CEO Gary Henderson is available to discuss any questions Board members might have. Mr. Greg Sawko moves to consider the changes to Policies minus the Confidentiality provision in the HR Guidelines policy and the provision regarding involuntary staff termination in the HR Guideline policy, as he believes the Executive Committee has more to discuss regarding this policy. Mr. Andre “Frenchy” Rheault seconds. The provisional motion is approved. Lyle will present recommended changes to the HR Guidelines at the October board meeting. 2016 Campaign Report Campaign Report offered by Mr. Ray Croff. Mr. Croff announces a very generous one-time gift of $250,000 from the PACCAR Foundation. Mr. Croff yields the floor to Mr. Gary Henderson, who explains that the gift is the result of favorable returns on investments on the part of PACCAR. Ms. Janie McCloud inquires as to how the funds will be used; Mr. Henderson responds that, per the wishes of PACCAR, the funds will be counted as general campaign revenue to be used to fund UWDC’s partner agencies and collective impact initiatives. Finally, Mr. Henderson assures Board that the Executive Committee is planning an appropriate “thank-you” to recognize the generosity of the PACCAR Foundation. UWDC Board Packet Page 2 Mr. Croff reports that most Pacesetter campaigns have concluded and that results will be reported in October. Mr. Croff then reminds Board of upcoming special events, including North Texas Giving Day on September 22nd, Taste of Industrial Street on September 29th, the Pacesetter Reception on October 11th, and Peterbilt’s “Pride and Class” Parade benefiting UWDC on October 14th. Mr. Croff next asks for volunteers from Board to help with Denton ISD and Lewisville ISD campaign kick- off meetings. Interested Board members may contact Ms. Jodi Ramón. Mr. Mark Merki reports his office’s success with UWDC’s new online giving platform e-Pledge. Mr. Ernie McCraw recognizes UWDC staff for their work on implementing the software module. Finally, Mr. Croff thanks Ms. Teresa Sato and Mr. John Cabrales for their work with the Board Relationship Management initiative. Mr. Croff encourages Board to help with this initiative as it helps to ensure mutual communication with UWDC Campaign partners. Long-Term Facilities Report Long-Term Facilities Report offered by Capital Campaign Executive Committee Chair Ms. Ellen Painter. Ms. Painter introduces Mr. Bill Patterson as Co-Chair, Dr. Bettye Myers as Honorary Chair, and Mr. Ernie McCraw as Committee Member. Ms. Painter thanks Board for its support of the Capital Campaign and UWDC staff for their work to provide the Committee with the relevant and necessary information. Mr. Greg Sawko thanks Dr. Jeff Williams for his guidance in the initial stages of the Capital Campaign. Mr. Lyle Dresher reports a successful SEDNA meeting at the MLK Recreation center and that all “nuts and bolts” aspects of the Capital Campaign—city permits, site engineering meetings, etc.—have gone smoothly. CEO Report CEO Report for August 2016 (pages 63-97) CEO Report offered by Mr. Gary Henderson. Mr. Henderson introduces Ms. Alex Reed, UWDC Community Impact Director for Mental Health Initiatives, who in turn introduces UWDC’s new Veterans Community Navigators Ashley Beverly and Liz Emerson. Ms. Reed reports that Ms. Beverly and Ms. Emerson have already helped five veterans and their families evade homelessness and are on track to exceed their projected annual number of cases. Mr. Andre “Frenchy” Rheault thanks Ms. Reed for her informative presentation at the Denton County Veterans Coalition meeting the previous week and reiterates the need for services among the veterans population in Denton County. Mr. Henderson next asks Mr. John Cabrales to provide an update from the Advocacy Committee. Mr. Cabrales reports that the Advocacy Committee is preparing its legislative advocacy agenda to present to the Denton Chamber of Commerce and should have the agenda ready for Board to review by October’s Board meeting. Finally, Mr. Henderson introduces Ms. Kayla Stewart to announce and explain the Early Childhood Summit on October 8th at Texas Woman’s University. Ms. Stewart reports that the Summit is intended as a collaborative space for different stakeholders in early childhood education to meet and discuss ways to coordinate efforts and maximize scarce resources. Low Income Taxpayer Clinic UWDC Board Packet Page 3 Low Income Taxpayer Clinic presentation offered by Mr. Bob Widmer. The LITC is open now and has a Memorandum of Understanding with UWDC. The LITC will work independently from yet cooperatively with UWDC’s VITA program to serve low income taxpayers throughout Denton County. The LITC will employ graduate-level accounting students from UNT and TWU as well as students in Foreign Language (especially Spanish) from both institutions. New Business Ms. Carrell Ann Simmons reports a date set for the Denton Business Community Prayer Breakfast: Nov. 10, 6:45AM at the UNT Gateway Center. Adjournment Meeting adjourned by Mr. Greg Sawko at 5:11 P.M. Signed by: __________________________ _____________________________ Dr. Bettye Myers, Secretary Gregory J. Sawko, Board Chair UWDC Board Packet Page 4 Treasurer’s Report August 2016 Financials • For the month ended August 31 ,2016 total assets are $2,164,286 • Cash balances $967,291