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Board of Directors Meeting Agenda

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Board of Directors Meeting Agenda Board of Directors Meeting Responsibilities Thursday, December 10, 2015, 4:00pm of the Board UWDC, 1314 Teasley Lane, Denton (from BoardSource) Agenda 1. Call to order ..............................................................................................................Greg Sawko Determine Mission & Purpose 2. Project Blueprint Graduation .............................................. Janie McLeod & Dr. Ling Hwey Jeng 3. Consent Agenda Action .............................................................................................Greg Sawko Hire, Support 3.1 Approval of November 19, 2015 Board Meeting Minutes (pages 1-4) & Evaluate the CEO 3.2 Marketing Committee Report for November 2015 (pages 5-8) 3.3 Community Investments Report for November 2015 (pages 9-12) 3.4 Finance & Administration Report for November 2015 (pages 13-14) Ensure Effective Planning 4. Treasurer’s Report and Approval of October 2015 Financials (pages 15-20) ........... Mark Merki 5. Recommendation to Extend UWDC Lease to December 31, 2019 (page 21) .......... Mark Merki Monitor & Strengthen 6. 2015 Campaign Report (page 22) ........................................... Brandon McCleskey & Carol Kyer Programs 7. United TRIBUTE Committee Update ................................................................. Dr. Sheri Dragoo Ensure 8. Board Development Committee Report (page 23-25) .............................................Greg Sawko Adequate th Financial 8.1 New Board Member & Executive Committee Nominations Form due January 15 (page 26) Resources 9. Board Chair Report ...................................................................................................Greg Sawko 9.1 Habitat for Humanity of Denton County Update from Carol Kyer Protect 9.2 Long Term Facilities Update Assets & Provide 9.3 Announcements Financial Oversight 10. CEO Report ........................................................................................................ Gary Henderson 10.1 Staff Search Community Impact Coordinator – Homeless Initiatives (page 28-29) 10.2 Flow Foundation & Denton Benefit League awards for Case Management System (page 30) Build a 10.3 CEO Report for November 2015 (pages 31-54) Competent Board 11. New Business ............................................................................................................Greg Sawko Ensure 12. Adjourn .....................................................................................................................Greg Sawko Legal & Ethical Upcoming Meetings & Events: Integrity United TRIBUTE: Saturday, January 16, 2016 at 5pm, at The Marriott Hotel, 3300 Championship Pkwy, Ft. Worth Board of Directors Meeting: Thurs, January 21, 2016 at 4pm, at UWDC, 1314 Teasley Lane, Denton Board of Directors Meeting: Thurs, March 17, 2016 at 4pm, at UWDC, 1314 Teasley Lane, Denton Enhance Public Standing Quorum is 20 board members United Way of Denton County Minutes from Board of Directors Meeting – Thursday, November 19, 2015 Call to Order Mr. Gregory Sawko calls the meeting to order at 4:00 P.M. Board Thank-You: Campaign Volunteer Dinora Padilla-Avina Mrs. Jodi Ramón presents Ms. Dinora Padilla-Avina, On-Site Director of Fred Moore Day Nursery School’s program at Gonzalez Elementary School (DISD), to Board for special recognition. At several campaign kick-off meetings this year, Ms. Padilla-Avina has offered a very moving account of her personal experience with the services that UWDC and its partner agencies provide. The Board extends its heartfelt appreciation to Ms. Padilla-Avina as well as its congratulations on her continuing success as On-Site Director with FMDNS. Consent Agenda Action 3.1 Approval of October 15, 2015 Board Meeting Minutes (pages 2-4) 3.2 Treasurer’s Report & Approval of September 2015 Financials (pages 5-10) 3.3 Marketing Committee Report for October 2015 (pages 11-12) 3.4 Partnership Development Committee Report for November 2015 (page 13) 3.5 Community Investments Report for October 2015 (pages 14-17) Mr. Gregory Sawko entertains motion to approve consent agenda. Ms. Kit King moves to approve the consent agenda, Mr. Andre “Frenchy” Rheault seconds. The motion is approved. Mr. Sawko then lists three items which the Executive Committee requests be added as New Business to today’s meeting agenda: 1) Approval of grant to the Denton County Veterans Coalition for $10,000 2) Approval of a grant for new Behavioral Health Peer Support Groups to NAMI for $2,000 3) Approval of a new UWDC Housing Coordinator position for $20,000 to match with a City of Denton $40,000 match Mr. Sawko entertains a motion for these items to be added to the consent agenda. Dr. Bettye Myers so moves, Ms. Nancie Rodems seconds. The motion is unanimously approved meeting 2/3’s approval required for New Business items. The items will be discussed later in meeting as “New Business.” Finance & Administration Report 4.1 Approval of recommended bylaw changes (pages 18-25) Finance and Administration report offered by Mr. Lyle Dresher. Mr. Dresher reports having received no suggestions since October Board meeting regarding modified or additional changes to bylaws. Mr. Dresher then moves to approve the changes to the bylaws outlined in October Board meeting (included in that meeting’s Board packet). Mr. Andre “Frenchy” Rheault seconds the motion. The motion is approved with Mr. Gregory Sawko abstaining from the vote. 2015 Campaign Report Campaign Report offered by Mr. Brandon McCleskey. Mr. McCleskey reports that the campaign is down slightly compared to this time last year. Mr. McCleskey solicits help from Board to approach potential partners, specifically corporate donors, and ask them for their support with this year’s campaign. Mr. Board Packet Page 2 Gregory Sawko asks Board to consider whether more attention ought to be paid to campaign during Board meetings. United TRIBUTE Committee Update United TRIBUTE Committee update offered by Mr. Gregory Sawko and Mrs. Jodi Ramón in lieu of Dr. Sheri Dragoo, who regretted her inability to attend this month’s Board meeting. Mr. Sawko solicits nominations for the 2015 Bettye Myers Humanitarian Award from Board. Mrs. Ramón reiterates the need for event sponsorships which Dr. Dragoo emphasized in October Board meeting. Board Development Committee Update 7.1 Board Involvement: Strategic Planning Committee, Lee Howell. This item is tabled to a future meeting 7.2 Board Involvement: Board Development Committee, Mr. Gregory Sawko 7.3 Overview of UWDC Committees and Opportunities to Serve, Mr. Gary Henderson Board Development Committee update offered by Mr. Sawko and Mr. Henderson. Both explain the purpose of the Board Development Committee and encourage Board members to serve on Committee. Mr. Mark Merki asks if chairs of committees must be Board members. Mr. Henderson answers that committee chairs need not necessarily serve of Board of Directors unless stipulated by UWDC bylaws. Board Chair Report 8.1 Long Term Facilities Update 8.2 Announcements Board Chair Report offered by Mr. Gregory Sawko. Mr. Sawko reports good progress on agreement with Denton Housing Authority regarding acquisition of land for new UWDC facility to be shared with the Denton Housing Authority. We anticipate signing the Purchase/Sale Agreement in December. Ms. Robin Fox announces that Mount Pilgrim CME Church has created a Community Relations Committee, of which she is chair, and that the Committee has adopted UWDC partner agency Fred Moore Day Nursery School. To date, the Committee has donated over 2,500 diapers to FMDNS. The board applauded this outstanding partnership. Mr. Gregory Sawko announces that the Coast for Kids motorcycle ride is November 29th and begins at Cycle Center of Denton for those interested in volunteering. CEO Report CEO Report offered by Mr. Gary Henderson. Mr. Henderson reports that the Denton Benefit League will be awarding UWDC an $8,000 grant to purchase a client management system. The system will be used not only for UWDC client services, but also in a pilot with the Denton County Behavioral Health Leadership Team to bridge gaps between behavioral health services providers. Mr. Henderson then reports pledge fulfillment from 2014 campaign tracking within 1% of the previous year’s pledge fulfillment, meaning that no significant allowance for pledge fulfillment change will need to be factored into planning assumptions for the 2016-17 budget that the Finance & Administration Committee has begun work on. New Business New business added to agenda from above: 1) A grant request from Denton County Veterans Coalition for $10,000 Board Packet Page 3 Mrs. Laura Behrens reports that the DCVC’s request for $10,000 from UWDC will fund counseling and support services for Denton County’s 40,000+ veterans, specifically transportation to and from appointments and medication in addition to the counseling services themselves, primarily related to PTSd. DCVC’s goal is to provide 120 counseling sessions with this amount. Mr. Gregory Sawko asks Treasurer Mr. Mark Merki if the budget allows for the full grant amount; Mr. Merki confirms. Motion to approve grant made by Dr. Bettye Myers, seconded by Ms. Nancy Rodems. The motion is approved with Ms. Carol Kyer and Mr. Andre “Frenchy” Rheault abstaining from the vote. 2) Behavioral Health Peer Support Group recommendation for $2,000 Mrs. Behrens reports that the Denton County Behavioral Health Leadership Team (DCBHLT) has recommended $2,000 be allocated for expansion of Peer Support Groups across Denton County. The recommendation was a request
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