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Board of Directors Regular Meeting March 23, 2017 3:00

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Board of Directors Regular Meeting March 23, 2017 3:00 1955 Lakeway Dr., # 260, Lewisville, Texas 75057 972.221.4600 │ RideDCTA.net Board of Directors Regular Meeting March 23, 2017 │ 3:00 p.m.* *or immediately following Board Work Session scheduled at 1:30 p.m. on March 23, 2017 CALL TO ORDER PLEDGE OF ALLEGIANCE TO US AND TEXAS FLAGS INVOCATION WELCOME AND INTRODUCTION OF VISITORS AGENCY AWARDS AND RECOGNITIONS 1. CONSENT AGENDA a. Approval of Minutes for the Board Work Session and Regular Meeting on February 14, 2017 and approval of minutes from Special Called Board of Directors Work Session / Strategic Planning Retreat held on February 23, 2017 b. Acceptance of Financial Statements – January and February 2017 c. Approval of Award and Contract for Security Guard Services d. Approve Operating Budget Amendment for transfer from Capital Projects Funds for excess rail liability coverage, delayed single car operations and fare collection system 2. REGULAR AGENDA a. Discussion and Approval of Proposed Denton Connect Service Changes b. Authorize President to Execute Contract(s) for On-Demand Ride Share Services c. Board Approval of Resolution 17-01 Providing for the Adoption of the Strategic Planning Guidance Report 3. Convene Executive Session. The Board may convene the Regular Board Meeting into Closed Executive Session for the following: a. As Authorized by Section 551.071(2) of the Texas Government Code, the Work Session or the Regular Board Meeting may be Convened into Closed Executive Session for the Purpose of Seeking Confidential Legal Advice from the General Counsel on any Agenda Item Listed Herein. b. As Authorized by Texas Government Code Section 551.072 Deliberation regarding Real Property: Discuss acquisition, sale or lease of real property related to long-range service plan within the cities of Denton, Lewisville, or Highland Village. 4. Reconvene Open Session a. Reconvene and Take Necessary Action on Items Discussed during Executive Session. 5. CHAIR REPORT a. Discussion of Regional Transportation Issues b. Discussion Legislative Issues i. Regional ii. State iii. Federal 6. PRESIDENT’S REPORT a. Budget Transfers b. Regional Transportation Issues 7. REPORT ON ITEMS OF COMMUNITY INTEREST a. Pursuant to Texas Government Section 551.0415 the Board of Directors may report on following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming DCTA and Member City events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. 8. ADJOURN Chair – Charles Emery Secretary – Richard Huckaby Vice Chair – Paul Pomeroy Treasurer – Dave Kovatch Members – Skip Kalb, Doug Peach, Jim Robertson, Tom Winterburn, Don Hartman, George A. Campbell, Allen Harris, Carter Wilson, Connie White, Eric Jensen President – Jim Cline The Denton County Transportation Authority meeting rooms are wheelchair accessible. Access to the building and special parking are available at the main entrance. Requests for sign interpreters or special services must be received forty-eight (48) hours prior to the meeting time by emailing [email protected] or calling Rusty Comer at 972-221-4600. This notice was posted on 3/17/2017 at 10:17 AM. _______________________________________________ Rusty Comer, Senior Public Information Specialist Board of Directors Executive Committee Minutes The Board of Directors of the Denton County Transportation Authority convened the Executive Committee / work session of the Board of Directors with Charles Emery, Chairman presiding at 2:01 p.m. on February 14, 2017 at 1955 Lakeway Drive, Suite 260, Lewisville, Texas 75057. A quorum was present. Attendance Small Cities Connie White Legal Counsel Skip Kalb Pete Smith, General Counsel Eric Jensen (arrived at 2:06) DCTA Staff Large Cities Jim Cline, President Charles Emery, Lewisville, Chairman Raymond Suarez, Chief Operating Paul Pomeroy, Highland Village, Officer Vice-Chair Kristina Brevard, Vice President Richard Huckaby, Denton, Secretary Planning and Development Carter Wilson, Frisco Anna Mosqueda, Chief Financial Officer Tom Winterburn, Corinth Nicole Recker, Vice President, Marketing and Communications Denton County Unincorporated Don Hartman Other Attendees George A. Campbell Marisa Perry, Controller Amanda Riddle, Budget Manager Denton County at Large David Smith, Citizen Dave Kovatch, Treasurer Board Members Absent Allen Harris, The Colony Doug Peach, Little Elm Jim Robertson, Flower Mound Chairman Charles Emery called the meeting to order and announced the presence of a quorum. 1 1. Routine Briefing Items a. Staff Briefing on Monthly Financial Reports – Anna Mosqueda, Chief Financial Officer reported on the following i. Financial Statements for January 2017 (to be provided in March 2017) ii. Capital Projects Budget Report for January 2017 (to be provided in March 2017) iii. Monthly Sales Tax Receipts iv. Current Procurement Activities b. Marketing and Communications – Nicole Recker, Vice President Marketing & Communications, reported on the following i. Special Public Meeting Update ii. FY ’17 Go Guide Update iii. Marketing & Communications Awards c. Strategic Planning and Development – Kristina Brevard, Vice President Planning & Development, reported briefly on the following i. Development Projects Update ii. Regional Planning Initiatives Update d. Capital Projects – Raymond Suarez, Chief Operating Officer, gave an update on the following projects i. Flood Damage Repairs Update ii. Positive Train Control & Signal System Enhancements e. Staff Briefing on Transit Operations Reports – Raymond Suarez, Chief Operating Officer, let the board know that the following information will be provided at the March board meeting i. Bus and Rail Operations (to be provided in March 2017) 2. Items for Discussion a. February Board Retreat Discussion - Jim Cline reviewed the logistical information as well as the overview handout that was provided to the board during the Program Services Committee meeting. 3. Discussion of Regular Board Meeting Agenda Items (February 2017) - There was a question on the board item regarding the bus fueling and parking facility at the rail operations and maintenance facility. This facility is thought to reduce the deadhead miles for the buses running in Lewisville and Frisco. 4. Convene Executive Session – the board did not meet in executive session 5. Discussion of Future Agenda Items – There was no discussion on this item 2 a. Board Member Requests 6. ADJOURN at 2:36 p.m. The minutes of the February 14, 2017 Executive Committee / Work Session of the Board of Directors were passed, and approved by a vote on this 23rd day of March, 2017. ___________________________________ Charles Emery, Chairman ATTEST _____________________________________ Richard Huckaby, Secretary 3 Board of Directors Board Meeting Minutes The regular meeting of the Board of Directors of the Denton County Transportation at 2:44 p.m., February 14, 2017 at 1955 Lakeway Drive, Suite 260, Lewisville, Texas 75057. A quorum was present. Attendance Small Cities Connie White Legal Counsel Skip Kalb Pete Smith, General Counsel Eric Jensen DCTA Staff Large Cities Jim Cline, President Charles Emery, Lewisville, Chairman Raymond Suarez, Chief Operating Paul Pomeroy, Highland Village, Officer Vice-Chair Kristina Brevard, Vice President Richard Huckaby, Denton, Secretary Planning and Development Carter Wilson, Frisco Anna Mosqueda, Chief Financial Officer Tom Winterburn, Corinth Nicole Recker, Vice President, Marketing and Communications Denton County Unincorporated Don Hartman Other Attendees George A. Campbell Marisa Perry, Controller Amanda Riddle, Budget Manager Denton County at Large David Smith, Citizen Dave Kovatch, Treasurer Jerry Gaither, Weaver Jennifer Ripka, Weaver Board Members Absent Allen Harris, The Colony Doug Peach, Little Elm Jim Robertson, Flower Mound CALL TO ORDER –Chairman Charles Emery called the meeting to order and announced the presence of a quorum. PLEDGE OF ALLEGIANCE TO US AND TEXAS FLAGS – led by Charles Emery 1 INVOCATION – led by Skip Kalb WELCOME AND INTRODUCTION OF VISITORS AGENCY AWARDS AND RECOGNITIONS 1. CONSENT AGENDA a. Approval of Minutes for the Board Work Session and Regular Meeting on January 26, 2017 b. Approval of Award of Transit Map and Timetable Creation Contract with Smartmaps, Inc. (RFP 17-10) c. Approval of Task Order with Jacobs Engineering for Design of a Bus Fueling and Parking Facility at Rail O&M. d. Approval of Capital Project Budget Amendment – Denton Transit Enhancements - Motion to approve Consent Agenda Items a-d was made by Richard Huckaby. 2nd by Paul Pomeroy. Motion passed unanimously. 2. REGULAR AGENDA a. Presentation of Audit Report for Fiscal Year End 9/30/2016 by Weaver b. Discussion and Approval of the FY2016 Financial Statements and Supplementary Information - Jerry Gaither and Jennifer Ripka with Weaver presented the findings from the fiscal year 2016 audit and answered board member questions regarding the same. - Motion to approve the FY2016 Financial Statements and Supplementary Information was made by Paul Pomeroy. 2nd by Connie White. Motion passed unanimously. c. Authorize the President to Execute a Renewal of the Lease for the 1955 Lakeway Drive Property - Jim Cline, President presented the options on the lease agreement for current administrative office space, and answered board member questions regarding the same. - Motion to Authorize the President to Execute a Renewal of the Lease for the 1955 Lakeway Drive Property
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