City Manager’s Office 215 E. McKinney St., Denton, TX 76201 (940) 349-8307
MEMORANDUM
DATE: November 2, 2018 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report
I. Council Schedule
A. Meetings
1. City Council Luncheon Meeting on Monday, November 5, 2018 at 11:00 a.m. in the Airport Meeting Room at Denton Enterprise Airport, 5000 Airport Road, Denton, Texas.
2. Committee on the Environment Meeting on Monday, November 5, 2018 at 2:00 p.m. in the City Council Work Session Room.
3. Traffic Safety Commission Meeting on, Monday, November 5, 2018 at 5:30 p.m. in the City Council Work Session Room.
4. Audit/Finance Committee Meeting on Tuesday, November 6, 2018 at 11:00 a.m. in the City Hall Conference Room.
5. Work Session of the City Council on Tuesday, November 6, 2018 at 2:00 p.m. in the City Council Work Session Room followed by a Regular Meeting in the Council Chambers at 6:30 p.m.
6. No Agenda Committee Meeting on Wednesday, November 7, 2018.
7. Development Code Review Committee Meeting on Friday, November 9, 2018 at 11:00 a.m. in the City Council Work Session Room.
B. Upcoming Events
1. NLC City Summit, November 7-10, 2018 in Los Angeles, CA.
2. Denton County Days, February 18-20, 2019 in Austin, TX.
OUR CORE VALUES Integrity Fiscal Responsibility Transparency Outstanding Customer Service II. General Information & Status Update A. Zero Energy Housing - At the Oct. 16 City Council meeting, Council Member Hudspeth requested information about the new zero energy housing development in Frisco that has recently been publicized through various media outlets.
Staff contacted the City of Frisco as well as the developer, Symbiosis Homes, to obtain additional information about the project. The development broke ground in September of 2018 and, once finished, will include 22 single-family homes. The City of Frisco indicated that this project did not receive an incentive and had the same level of review as other, more traditional single-family developments.
The development in Frisco offers a variety of floorplans ranging from a two-story 1,859 square foot home priced at $449,200 to a larger 4,380 square foot unit priced at $926,500. These energy efficient homes boast many sustainable design features including LED lighting, above standard amounts of foam insulation, steel roofs, efficient heating and cooling systems, and both solar panel and battery wall options. The homes also offer instant hot water heaters, non-volatile organic compound paint, and a ventilator to improve indoor air quality.
The developer indicated an interest in building other zero energy/sustainable housing projects throughout the Metroplex and said that home prices are scalable based on factors such as the cost per lot and the style of house. Staff contact: Stuart Birdseye, Public Affairs
B. Project Submission List – In an effort to provide greater transparency and information to the public, Development Services has revamped its weekly project submission list. The project submission list provides a weekly overview of all applications that have gone through a completeness check and subsequently sent on for review. Previous project submission lists were static tables. The new list is an interactive GIS map that will be updated each Friday with all applications that have been sent for review throughout the week. The Nov. 2 project submission list can be found online at: http://dentontxgis.maps.arcgis.com/apps/webappviewer/index.html?id=d96d1227 948a4c2fa9d749cd110fbd09 Staff contact: Richard Cannone, Development Services
C. Construction at the Dallas Drive/Teasley Lane Intersection - The City of Denton will begin making improvements to the intersection of Dallas Drive and Teasley Lane on Nov. 12. The project, which includes adding turn lane storage capacity, increasing turn lane maneuverability, improving sidewalks, and upgrading traffic signals in all directions, is needed to alleviate congestion and improve safety. The project is scheduled for completion in early spring 2019. During the project, lane closures will impact travel lanes. However, some of the work will be completed at night to lessen the impact.
Specific improvements include: Eastbound Dallas Drive: One additional left turn lane will be added; left turn bays will be extended to provide 300 feet of storage; the right curb return will be modified to decrease the angle of entry; and the right turn bay will be extended to provide 300 feet of storage. Westbound Dallas Drive: The left turn bay will be extended to provide 300 feet of storage. Northbound Teasley Lane: The left turn bays will be extended to provide 300 feet of storage and the width will be increased; a left turn will be provided at Duncan Street. Sidewalks along Teasley Lane: Sidewalks will be improved and directional pedestrian ramps will be provided. Traffic Signals: Traffic signals for all four directions will be upgraded and additional signage will be added.
Residents are encouraged to visit www.improvingdenton.com for more information and to sign up for email updates about City of Denton construction projects. Additional information can be found in the attached press release. Staff contact: Jessica Rogers, Public Affairs
D. Roundabout Education and Outreach – As a part of the Bonnie Brae Street Widening Project from I-35E to US 380, City Council approved the implementation of a roundabout at the intersection of Bonnie Brae and Scripture Streets. Roundabouts are an innovative intersection treatment, intended to improve traffic flow through the intersection in a safe manner. Given that the proposed roundabout at Bonnie Brae and Scripture is the first roundabout along a major corridor in Denton, it is imperative that the residents are educated about the overall operation and how to drive through the roundabout. For the first phase of outreach, Capital Projects staff held an information session with staff members from different City departments to discuss their concerns and learn how to safely navigate roundabouts. Additionally, Capital Projects staff has installed a temporary roundabout at the Service Center (901 Texas Street) for internal crews and vehicle operators, as well as members of the public, to drive through and experience this intersection treatment. Capital Projects staff will conduct several public outreach campaigns over the next few months to educate and inform residents on how to safely navigate roundabouts. Staff contact: Pritam Deshmukh, Capital Projects
E. Railroad Quiet Zone Update – City staff have been working on implementing quiet zones along the Union Pacific (UP) Railroad right-of-way in the downtown area for the last 11 months. As a part of this project, the at-grade railroad crossing along four City streets (Sycamore, Prairie, Hickory, and McKinney) will be enhanced to allow trains to pass through this area without blowing their horn. City staff have coordinated closely with UP staff to develop the appropriate design for upgrading the railroad crossings. Based on the current plan, the implementation of the quiet zone was scheduled to be complete by July 2019. Earlier this week, City staff was informed that UP had undergone organizational changes that resulted in a reduction in work force which may considerably impact the current schedule for the quiet zone project. UP has not published any official announcement in this regard and staff is trying to gather more information to better understand the overall impact on City projects. As additional information becomes available, staff will provide updates to Council. Staff contact: Pritam Deshmukh, Capital Projects
F. Wildflower Trail at North Lakes Park – Parks and Recreation staff inspected the Wildflower Trail at North Lakes Park last week following several days with extensive rainfall. Due to the amount of rain we experienced in October, the trail is very wet and there are currently a number of areas that have standing water. Standing water is a recurring issue on the trail because it is located in the flood plain with little grade and very flat topography. Staff previously installed drainage tile under the trail in a number of areas to help move water.
During their inspection last week, Parks and Recreation staff marked specific segments that are in need of repair. Below is a picture showing some of the damage caused by water retention issues. Once the trail is dry, staff will begin to address to areas that can be repaired in-house. It is anticipated that some of the water retention issues can be addressed with additional crushed granite and drainage tile while other portions will need more extensive water remediation. Once the areas requiring outside engineering and/or contracting work have been identified, bids for the outside work will be collected. Parks and Recreation will try to absorb the cost to address water retention and flooding on the trail with its current year budget. Any expenses that cannot be addressed with the FY 2018-2019 Parks and Recreation budget will be included as a supplemental request with the FY 2019-2020 budget. Staff contact: Gary Packan, Parks and Recreation
G. DCTA Stop at Buc-ee’s – During the Oct. 23 City Council meeting, Council Member Meltzer asked staff to contact the Denton Council Transit Authority (DCTA) about adding a bus stop at the new Denton Buc-ee’s. Michelle Bloomer, Vice President of DCTA Operations provided the following response:
“DCTA currently serves this location on both the Denton Connect Route 1 and Route 4. Below is additional information on the location of these stops and distance to the main building:
EB Wind River Lane @ IH-35 (Stop ID 770404): This stop is served by Route 4 and is approximately 2,750 feet (1/2 mile) to the main building. There is a section of the frontage road that does not currently have a sidewalk. However, there is a hotel (Holiday Inn) being built in that section and the hope is that construction of the sidewalk would be included as part of this project.
EB Wind River Lane @ Unicorn Lake Boulevard (Stop ID 770403): This stop is served by Routes 1 & 4 and is approximately 2,269 feet (0.43 mile) to the main building.
EB Wind River Lane @ Shoreline Drive (Stop ID 770402): This stop is served by Routes 1 & 4 and is approximately 2,050 feet (0.49 miles) to the main building.
WB Wind River Lane @ Shoreline Drive (Stop ID 770410): This stop is served by Route 1 and is approximately 1,850 feet (0.35 miles) to the main building.
Due to the ongoing construction in this area, it is not recommended placing a stop on the frontage road at this time due to safety concerns and construction related traffic/congestion that would impact service reliability and on-time performance. Also, given the amount of parking and internal vehicular circulation between the frontage road and the main building, it might be a shorter and safer path for passengers to utilize one of the existing stops to access the store. Once construction is completed, DCTA will re-examine the traffic flow and determine if we can safely place a stop along the frontage road. In the meantime, DCTA staff will be reaching out to Buc-ee’s to provide them with information on how their employees/customers can access their location using DCTA. If you have a contact that we could reach out to at Buc-ee’s that would be greatly appreciated.”
Please note: TxDOT has indicated that the southbound service road is scheduled for completion in January 2019. City staff has also provided DCTA with direct contact information for Buc-ee’s. Staff contact: Mario Canizares, CMO
H. FeLV/FIV Testing – On Thursday, Nov. 1 the Denton Animal Shelter began testing all cats for the Feline Leukemia Virus (FeLV) and Feline Immunodeficiency Virus (FIV) upon sterilization. FeLV and FIV are highly contagious feline diseases, the tests will help ensure the health of other cats at the shelter and the health of cats who come into contact with animals who have been adopted from our shelter. Five cats were tested on Nov. 1. Animal Services Staff estimates that approximately 1,400 cats will be tested for FeLV/FIV per year. Staff contact: Tiffany Thomson, Customer Service
I. Shift Your Shopping to Local – The Shop Here On Purpose (SHOP) Denton campaign is managed by the Economic Development Department. The 2018 campaign will take place from Nov. 1 to Dec. 31, with a focus on why shopping local is important. Using social media, staff will share information about local- small businesses, share fun shopping opportunities, and promote positive messaging about the importance of shopping locally. City staff has provided marketing tools on the SHOP Denton website for small businesses to use. By extending the campaign to a two month time period instead of focusing on one shopping day, such as black Friday or Shop Small Saturday, we hope to make a larger impact. SHOP Denton campaign information is available online at: www.ShopDentonTexas.com, Facebook @ShopDentonTexas, and Instagram #ShopDentonTexas. Staff contact: Christina Davis, Economic Development
J. Train Delays – On Oct. 16, Council Member Hudspeth requested information on how often Police responses are delayed by trains and the process for addressing potential delays. Table 1 below shows that between Jan. 1, 2018 and Oct. 31, 2018, there have been 72 instances where an officer has reported a delay due to a train. When a train delay occurs, officers typically call Dispatch to notify them of the delay. Depending on the type of call, another officer may be dispatched to respond to the issue. When a train delay is reported, a second officer or team is most frequently dispatched for priority one and priority two calls. Table 2 below lists the priority level identified for each of the 72 recorded train delays in 2018. Call priorities are designated based on the urgency of a reported situation. Priority one calls include reports of a reckless driver, a person with a gun, or an injured person. Examples of priority two calls include suspicious activity, report of theft, or a controlled substance. Police and Dispatch staff are trained to minimize the potential impact of delays caused by trains and other external factors. Staff contact: Frank Dixon, Police
Table 1 Call Narrative Jan Feb Mar Apr May Jun Jul Aug Sep Oct TOTAL Delayed by Train 3 6 5 6 10 7 6 12 8 7 70 Train 1 1 2 TOTAL 3 6 5 7 10 7 6 12 8 8 72
Table 2 Call Priority Jan Feb Mar Apr May Jun Jul Aug Sep Oct TOTAL 1 1 4 1 2 2 4 2 5 4 5 30 2 1 2 4 5 7 3 4 7 3 2 38 3 1 1 1 1 4 TOTAL 3 6 5 7 10 7 6 12 8 8 72
K. Mainstream Vouchers – The Denton Housing Authority (DHA) was recently awarded 40 Mainstream Vouchers to provide permanent housing for low income, non-elderly persons with disabilities. The U.S. Department of Housing and Urban Development provided points in this competitive process for applications that included partnerships between housing and service agencies, especially those that targeted housing assistance to persons with disabilities who are transitioning out of institutional or other segregated settings, are at risk of institutionalization, and are homeless or at risk of becoming homeless.
DHA opened its waiting list for the Mainstream Voucher Program on Thursday, Nov. 1. These vouchers are for non-elderly persons with disabilities who are transitioning out of institutional or other segregated settings, at serious risk of institutionalization, homeless, or at risk of becoming homeless. Once the list contains enough applicants to fill the 40 special purpose vouchers, the list will close.
Interested applicants are encouraged to visit the DHA website www.dentonhousingauthority.com and click the “Apply for Housing” button at the top of the page. Questions about the program should be directed to the Mainstream Voucher Program Administrator, Kristin English at [email protected] or Mainstream Voucher Program Manager, Na’Stasha Stribling at [email protected]. Staff contact: Barbara Ross, Community Development
L. Risk Level 4 Mosquito Surveillance Response Plan – On Nov. 1, the City of Denton entered Risk Level 4 – Public Health Warning of the Mosquito Surveillance and Response Plan. Risk Level 4 was triggered because a sample of mosquitoes collected on Oct. 29 from a trap located at North Lakes Park, on Windsor Road, tested positive for West Nile virus. This is the second positive sample this season. At Risk Level 4, the City will continue to conduct routine surveys of adult mosquitoes, which will be identified to species level and screened for the presence of viruses. The locations where disease-carrying mosquitoes were captured will be indicated on a map that is available on the City of Denton’s website at www.cityofdenton.com. The amount of biological agents (Bti) applied to kill mosquito larva will be increased over previous Risk Level amounts. The City will also increase public education emphasizing source reduction, personal protection, and disease symptoms. Additional information can be found in the attached press release. Staff contact: Deborah Viera, Environmental Services
M. Denton County Homelessness Data Dashboard – The Denton County Homelessness Data Dashboard (https://www.cityofdenton.com/en- us/government/strategic-initiatives/ending-homelessness/data) is now live and is being shared with the public. To maximize its reach, the public-facing dashboard is also available on the United Way of Denton County’s website (https://www.unitedwaydenton.org/homelessness-data-denton-county) and a downloadable PDF of the report is provided online through the Denton County Homeless Coalition and the City’s website. The dashboard will be updated and published each month.
This dashboard would not be possible without the partnership of several organizations who helped implement Coordinated Entry and improve the local Housing Crisis Response System. Special thanks to Katherine Gonzales, UWDC Homelessness Initiatives Coordinator and Keith Henderson, Data Volunteer for working pulling this effort together! Thanks also to the United Way of Denton County’s Marketing Director, Janel Eichhorn, for assisting the Data Workgroup with Google Data Studio.
The Data Dashboard is a work-in-progress. The dashboard will continue to be improved over time, please provide any comments or suggestions you have to help improve the usefulness of this new tool. Staff contact: Danielle Shaw, Community Development
N. Fire Hose Emergency Door Locks - The Denton Fire Department (DFD) has recently started making old sections of fire hose available to Denton ISD (DISD) schools to be used as emergency door locks. These sections of hose can be easily slipped over automatic door closing devices to keep the door from opening even when the door is unlocked. The old sections of hose being used to create the emergency door locks have been taken out of service due to age or their other condition but can be repurposed to improve school safety. DFD notified DISD about the availability of the emergency door locks at the beginning of the 2018- 2019 school year. Strickland Middle School was the first school to request emergency door locks. Below is a picture of DFD leadership presenting the emergency door locks to Strickland Middle School personnel and an image of an emergency door lock in use. Staff contact: Brad Lahart, Fire
O. Free DCTA Rides to on Election Day - On Election Day, Tuesday, Nov.6, the Denton County Transportation Authority (DCTA) will provide free rides to help make the polls more accessible to all residents. Polls are open from 7 a.m. to 7 p.m. and select DCTA services will be free all day. No proof of voter registration or destination is required to ride DCTA free. Additional information about DCTA’s Election Day promotion can be found in the attached flyer and by visiting RideDCTA.net. Staff Contact: Jessica Rogers, Public Affairs
P. Committee on Persons with Disabilities - The City Secretary’s Office has amended the Boards and Commissions application form to include the Committee on Persons with Disabilities. Staff will work with Public Communications to market the application for this new 11-person committee through social media and other channels. Staff anticipates applications will be received through November and appointments will be made in December.
Staff requests that City Council encourage interested residents to visit the City’s website at: https://www.cityofdenton.com/en-us/government/boards- commissions-committees to submit their application for this new committee. Staff contact: Mario Canizares, CMO
Q. Fall Back Reminder – Daylight saving time will end at 2:00 a.m. on Sunday, Nov. 4. Residents are encouraged to set their clocks back one hour on Saturday evening and enjoy the extra hour of sleep on Sunday morning. Staff contact: Rachel Wood, CMO
III. Community Events
A. Denton Enterprise Airport Runway Groundbreaking – A groundbreaking ceremony for the second runway at Denton Enterprise Airport is scheduled for 10:30 a.m., Monday, Nov. 5 at the airport (5000 Airport Rd.). The groundbreaking will be held prior to the City Council Luncheon which will also be held at the airport. The invitation to the event is attached. Staff contact: Scott Gray, Airport
B. Oak Gateway Area Plan Public Open House – On Thursday, Nov. 15 the City of Denton will host a Public Open House on the Oak Gateway Area Plan in the Calhoun Middle School Cafeteria (709 Congress St.) starting at 6:00 p.m. The purpose of this meeting is to provide the public with a status update on the development of the Oak Gateway Area Plan along with draft visions, goals, and recommendations for each of the sub-areas. Attached is an event flyer with additional details. Staff contact: Ron Menguita, Development Services
IV. Attachments
A. Press Release – Dallas Drive at Teasley Lane Construction B. Press Release – Risk Level 4 Mosquito Plan C. DCTA Ride Free on Election Day Flyer D. Airport Groundbreaking Ceremony Invitation E. Oak Gateway Area Plan Public Open House Flyer
V. Informal Staff Reports
A. 2018-157 Electronic Cigarette Restrictions B. 2018-158 Frederick Douglas Moore Historical Marker C. 2018-159 City Hall West Steering Committee Recommendation
VI. Council Information
A. Council Requests for Information B. Draft Agenda for November 13 C. Council Calendar D. Future Work Session Items E. Street Construction Report
FOR IMMEDIATE RELEASE Jessica Rogers (940) 349-7531 [email protected]
Notice of Road Construction: Dallas Drive and Teasley Lane
DENTON, TX, Nov. 2, 2018 – The City of Denton will begin making improvements to the intersection of Dallas Drive and Teasley Lane on Nov. 12. The project, which includes adding turn lane storage capacity, increasing turn lane maneuverability, improving sidewalks, and upgrading traffic signals in all directions, is needed to alleviate congestion and improve safety. The project is scheduled for completion in early spring 2019.
“This is one of the busiest intersections in Denton during peak hours,” said Director of Capital Projects/City Engineer Todd Estes. “These improvements will increase mobility in the area and help drivers navigate the intersection with increased safety.”
This project has been scheduled for immediate construction in anticipation of TxDOT beginning the U.S. 377 expansion in the near future. Because this intersection will likely see more traffic once that project begins, the City is proactively working to complete this project to address future congestion.
During the project, lane closures will impact travel lanes. However, some of the work will be completed at night to lessen the impact.
Specific improvements include: • Eastbound Dallas Drive: One additional left turn lane will be added; left turn bays will be extended to provide 300 feet of storage; the right curb return will be modified to decrease the angle of entry; and the right turn bay will be extended to provide 300 feet of storage. • Westbound Dallas Drive: The left turn bay will be extended to provide 300 feet of storage. • Northbound Teasley Lane: The left turn bays will be extended to provide 300 feet of storage and the width will be increased; a left turn will be provided at Duncan Street. • Sidewalks along Teasley Lane: Sidewalks will be improved and directional pedestrian ramps will be provided. • Traffic Signals: Traffic signals for all four directions will be upgraded and additional signage will be added.
Residents are encouraged to visit www.improvingdenton.com for more information and to sign up for email updates, or contact the Streets Department at (940) 349-7146 with any questions.
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Visit www.cityofdenton.com for more news and to stay updated.
OUR CORE VALUES Integrity Fiscal Responsibility Transparency Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989
FOR IMMEDIATE RELEASE Jessica Rogers (940) 349-7531 [email protected]
City Entered Risk Level 4 of Mosquito Surveillance and Response Plan Denton under Public Health Warning due to Positive West Nile Virus Samples
DENTON, TX, Nov. 1, 2018 – On Nov. 1, the City of Denton entered Risk Level 4 – Public Health Warning of the Mosquito Surveillance and Response Plan. Risk Level 4 was triggered because a sample of mosquitoes collected on Oct. 29 from a trap located at North Lakes Park, on Windsor Road, tested positive for West Nile virus. This is the second positive sample this season.
At Risk Level 4, the City will continue to conduct routine surveys of adult mosquitoes, which will be identified to species level and screened for the presence of viruses. The locations where disease-carrying mosquitoes were captured will be indicated on a map that is available on the City of Denton’s website at www.cityofdenton.com. The amount of biological agents (Bti) applied to kill mosquito larva will be increased over previous Risk Level amounts. The City will also increase public education emphasizing source reduction, personal protection, and disease symptoms.
While the City is working proactively to control mosquito populations and lower the threat of West Nile virus, citizen involvement is essential. "Mosquito control efforts in past seasons have been successful, which would not have been possible without the source reduction and larviciding efforts of Denton citizens," said Deborah Viera, Assistant Director of Environmental Services.
Eliminating breeding grounds is the most important and effective mosquito prevention measure. Help the City control Denton’s mosquito population by eliminating standing water from these and other areas and your property.
• Open trash/recycling carts • Flower pots and saucers • Boats and pool covers • Leaky hoses • Fountains and bird baths • Wagons and other toys • Clogged rain gutters • Ponds • Low areas • Neglected pools • Water bowls for pets • Tires • Buckets and barrels • Piles of trash or debris
OUR CORE VALUES Integrity Fiscal Responsibility Transparency Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989
The City of Denton Water Utilities Department has a limited supply of Bti briquettes that residents can pick up in limited quantities (two per resident) while the supply lasts. Residents will be required to show their driver’s license or a current City of Denton utility bill to prove Denton residency.
City Bti distribution locations: • Water Administration located at 901 A Texas St. in the Utility Service Center Monday through Friday from 8 a.m. to 5 p.m. • City of Denton Composting located at 1100 S. Mayhill Rd. in the Pecan Creek Water Reclamation Facility; Tuesday through Saturday from 7 a.m. to 3 p.m.
Detailed information about the steps residents can take to reduce the mosquito population and increase their protection against West Nile virus can be found at www.cityofdenton.com. Other resources include the Texas Department of Health Services website at www.dshs.state.tx.us and the Denton County Health Department website at www.dentoncounty.com/wnv.
Contact: Deborah Viera, (940) 349-7162, [email protected]
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Visit www.cityofdenton.com for more news and to stay updated.
Denton Enterprise Airport Runway Groundbreaking Ceremony
You are invited to a end the groundbreaking ceremony for Denton Enterprise Airport’s second runway.
Denton Enterprise Airport was ranked as the 7th busiest airport in Texas, and the 89th in the country in 2016. By adding a second runway, the Airport will be able to separate larger business jets from smaller planes and safely manage traffic into the foreseeable future.
Monday, November 5 10:30 a.m.
5000 Airport Rd, Denton, TX 76207
Please RSVP to: Pa [email protected]
Produced by the City of Denton Communications O ce, 10/2018 • ADA/EOE/ADEA • TDD: (800) 735-2989 • www.cityofdenton.com You are invited! BRING YOUR IDEAS to a PUBLIC OPEN HOUSE
Thursday, November 15th
Location - Calhoun Middle School Cafeteria 709 Congress Street Time - 6:00pm
Your Voice Matters. The Study Area Since the Community Workshop held on February 22, the Oak Gateway Area Plan Steering Committee has been working hard to draft a Plan that reflects the community’s input regarding the area’s concerns. At the Public Open House, draft visions, goals, and recommendations for each of the Sub-areas, as well as for the overall area, will be presented.
Your feedback on the draft Oak Gateway Area Plan is a critical part of the process and we encourage you to attend the Public Open House. The Steering Committee and staff want to hear from you - we want to make sure we got it right. Together, we can improve the Oak Gateway area through safer multi-mobility options, more open space, diversity in residential opportunities, neighborhood preservation, and more.
All are welcome to attend - Light refreshments will be served
www.cityofdenton.com/longrangeplanning ¡Estas invitado! TRAIGA SUS IDEAS a una REUNIÓN PÚBLICA
Jueves, 15 de noviembre
Ubicación - Calhoun Middle School Cafeteria 709 Congress Street Hora - 6:00 p.m.
Tu voz es importante Área de studio Desde la reunión pública realizada el 22 de febrero, el Comité Directivo del Plan del Área de Oak Gateway ha estado trabajando arduamente para creat un Plan que refleje las opiniones de la comunidad con respecto a las preocupaciones del área. En la reunión publica, se presentarán visiones de proyectos, objetivos y recomendaciones para cada una de las Sub-áreas, así como para el área en general.
Su opinión sobre el Plan del Área de Oak Gateway es una parte importante del proceso y por eso lo invitamos a asistir a la reunión pública. El Comité Directivo y el personal de la ciudad quieren saber su opinión, para asegurarnos de que el plan esté bien hecho. Juntos, podemos mejorar el área de Oak Gateway a través de múltiples opciones de movilidad seguras, más espacios abiertos, diversidad de viviendas, preservación de vecindarios y más.
Todos están invitados a asistir. Se servirán refrescos.
www.cityofdenton.com/longrangeplanning Date: November 2, 2018 Report No. 2018-157
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT: Information on current laws and policies in the City of Denton which regulate the sale and usage of electronic cigarettes by individuals.
EXECUTIVE SUMMARY: On October 16, 2018, the City Council requested information on the City’s Smoking Ordinance as it relates to electronic cigarettes, also known as “e-cigarettes.” The Denton City Code prohibits the selling or giving of e-cigarettes to minors and also prohibits the smoking of e- cigarettes in multiple locations including, but not limited to, any facility of a primary or secondary school. In addition to the City Code, Denton ISD’s Student Code of Conduct and Student & Parent Handbook both prohibit the possession of electronic cigarettes or any tobacco product, by anyone while on school property at any time, or at any location while attending an off-campus school-related activity.
BACKGROUND:
City’s Smoking Ordinance Smoking, including e-cigarettes, is addressed in Chapter 14, Article IV of Denton’s City Code of Ordinances. Section 14-87(a) states “It is unlawful for any person to smoke or possess a lit tobacco, weed or other plant product or to smoke an electronic cigarette (e-cigarette) in … (7) any facility of a primary or secondary school.” Section 14-86 defines “facility” as “… improvements of a vertical nature, including, but not limited to, buildings, sheds, garages, and stadium structures and excluding horizontal improvements such as sidewalks, streets and parking lots.” Section 14-86 defines “smoking” as “… to inhale, exhale, burn, or carry a lighted cigar, cigarette, pipe, or other smoking equipment, containing tobacco, weed, or other plant product or the use of an electronic cigarette or similar device.” Additionally, Section 14-90.1 makes it unlawful to sell or give e-cigarettes or paraphernalia to anyone under 18 years of age.
State Statute for School Districts: The Texas Education Code1 requires school districts to enact at a minimum, the following prohibitions: (1) Prohibit smoking or using e-cigarettes or tobacco products at a school- related or school-sanctioned activity on or off school property; (2) Prohibit students from possessing e-cigarettes or tobacco products at a school-related or school-sanctioned activity on or off school property; and (3) Ensure that school personnel enforce the policies on school property.
1 Texas Education Code Section 38.006
Date: November 2, 2018 Report No. 2018-157
Denton ISD Policy: In compliance with the state statute setting minimum regulations and in addition to City Code, Denton ISD also has a policy prohibiting the use or possession of e-cigarettes or tobacco products which is stated in the Student & Parent Handbook2 which is signed at the beginning of the school year by both the parent and student. The Student & Parent Handbook states that the school district and staff will strictly enforce the prohibition. The e-cigarette prohibition is also include in the Denton ISD Student Code of Conduct.
Denton Police Department’s School Resource Officers notify campus administration when a student is found using or possessing e-cigarettes. Enforcement action for policy violations are handled by Denton ISD.
DISCUSSION: This ISR provides a basic background on current regulations and policies of the City of Denton and Denton ISD regarding the sale, possession, and usage of e-cigarettes by individuals. This topic will be included in the November Work Session strategy session with City Council if further policy discussion or research is requested.
ATTACHMENT(S): Smoking Ordinance No. 2015-121
STAFF CONTACT: Sarah Kuechler Director of Public Affairs (940) 349-8356 [email protected]
2 For the specific provisions see the DISD Student & Parent Handbook section titled “Miscellaneous Student and Parent Information.”
Date: November 2, 2018 Report No. 2018-158
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT: Frederick Douglas Moore Denton County Historical Marker
EXECUTIVE SUMMARY: A Denton County Historical Marker honoring Frederick Douglas Moore is planned for installation in Fred Moore Park. The project was initiated by Elise Clements to achieve her Girl Scout Gold Award. The Denton County Historical Commission is sponsoring the project by approving and funding the marker. Installation will be performed by the Parks and Recreation Department’s (PARD) Park Maintenance Division. The project is expected to be completed by the end of the year.
BACKGROUND: In April 2018, Elise Clements contacted PARD and proposed the installation of a historical marker in Fred Moore Park to honor the park’s namesake, Frederick Douglas Moore. Miss Clements is a resident of Denton and student at Denton High School. She has led previous projects on the installation of historical markers including the Beulah Harriss Texas Historical Marker located in Quakertown Park. There is currently no interpretive or educational signage at Fred Moore Park regarding the park’s name. Her proposal is part of a project to achieve the Girl Scout Gold Award.
Miss Clements provided PARD the documentation submitted to the Denton County Historical Commission for the marker which included the application for consideration, a formal historical narrative on Frederick Douglas Moore, and the marker inscription. The information was reviewed with the Mayor, District 1 Council Member Gerard Hudspeth, and the South East Denton Neighborhood Association (SEDNA). The Denton County Historical Commission approved the project on September 20, 2018 and is sponsoring the marker by providing funding for its purchase.
Staff from PARD’s Park Maintenance will select a site that takes full advantage of visibility, stability, and preservation of the marker. The marker is expected to be installed by the end of the year and will compliment a Frederick Douglas Moore Texas Historical Commission marker approved for placement at Fred Moore High School.by the State and the Denton Independent School District
CONCLUSION: PARD will organize a public unveiling of the marker once the project is complete.
ATTACHMENT(S): Exhibit 1 Denton County Historical Commission Project Application and Historical Narrative Exhibit 2 Marker Proof
STAFF CONTACT: Laura Behrens Assistant Director of Parks and Recreation [email protected]
Frederick Douglas Moore
1875-1953
Historical Narrative written By Girl Scout Senior Elise Clements For a Denton County Historical Commission Marker
I. CONTEXT
African Americans faced numerous challenges after emancipation. The first U.S. Census including population figures for the City of Denton, occurred in 1870, recording 361 residents
(329 white and 32 African American).1
Despite obstacles, African Americans began to establish communities in the City of
Denton. One of these communities that emerged near the Denton square would be called
Quakertown in honor of the northern abolitionist Quakers. The small community built churches, restaurants, lodges, a physician’s office, and other small businesses. The first recorded public building was the Fred Douglass School in 1878. It became the main incentive to bring people to the neighborhood by offering their children a free education. The school opened with 25 enrolled students, and by 1895, the school had 162 students.2
Around 1910, a vacancy became available at the school. With encouragement from his wife, Frederick Douglas Moore began studying and earned a teacher’s certificate.3 The Fred
Douglass School was located in the center of the Quakertown community, near the current
Woman’s Club Building. H.C. Bell served as the school's first principal and held the position until his death in 1913. J.T. McDonald replaced him, followed by Fred Moore accepting the position in 1915.4
In September 1913, a fire destroyed the building and forced the community to relocate the school.5 Classes were held in the basement of St. James African Methodist Episcopal Church until a new building was complete in June of 1916.6 The new school was located in the southeast part of Denton near the current Fred Moore School.7
With Moore’s guidance, the school continued to grow. In October 1949, a new school renamed for Fred Moore opened.8 Fred Moore School was opened to all grade levels with elementary through high school. Intergration of the school started with the high school students in 66-67 and then junior high in 67-68, elementary school in 68-69.9 Twenty-four years later, in
1992, the school reopened as the alternative school that could offer students flexibility in their education.10
Moore was honored in May 1948 with the dedication of the Fred Moore Park. He quoted a line from President Lincoln’s Gettysburg Address during his acceptance speech, “Few of us will remember what was said here, but most of us will never forget what has been done here.”11
Frederick Douglas Moore, (1875-1953) a grandson of slaves, whose parents were illiterate, became one of the most well respected citizens in the city of Denton, Texas. His hard work and leadership helped to set many of Denton’s African American youth on the path to self- improvement and successful careers.12 Moore's career in education spanned nearly 40 years until his death in 1953.13
II. OVERVIEW
It was a cold and snowy day on January 1, 1875, when local physician Dr. Louisa
Mansfield Owsley delivered Fredrick Douglas.14 Mrs. Owsley arrived in Denton in 1872 with her husband Dr. Henry Owsley.15
She was credited for being the first female homeopathic medicine doctor in Denton, delivering over 4,000 babies in the span of 34 years.16 It was at the suggestion of Dr. Owsley that the baby be named after the famous African American civil rights leader Frederick Douglass.
Fred’s mother was Mary Jane "Janie" Goodall, an African American whose parents had been slaves. When Fred was first born, she worked for a family in west Denton that allowed her to carry the baby to work with her. The job didn’t pay much money, but occasionally she was paid in food and clothes for young Fred.17
Fred’s father, a Native American man, disappeared six months before Fred was born.
This left Janie, to raise the young child alone until she met and married Henry Lucien Moore when Fred was one year old. Henry adopted the young boy, and his name was changed to
Frederick Douglas Moore.18
Before his second marriage to Janie, Henry Lucian Moore was once a servant to Sam
Bass, an infamous Texas outlaw.19 Once married, Henry’s traveling adventures ended and the family settled two miles south of the Owsley home, and Janie went to work for them. Henry worked various jobs that included the Davenport Mill, the brick plant, and as the first African
American janitor at the North Texas State College, now known as University of North Texas.20
The Moore family lived in a one-room log house with two windows. Outside the home, ducks, geese, chickens, and pigs would roam the swept yard, a landscape tradition once common in the Deep South. The grass was scraped away with a hoe, leaving the ground to be swept regularly to keep it free of grass and weeds. The hard soil would eventually become stone-like.
Pear, plum, and peach trees grew in an orchard behind the house.21
As a child, Fred used clay to make figures of people and animals, and he mixed mud with sticks to make tiny houses. He loved to play in the yard with the neighbors. As members of the
Methodist Church, the Moore home was also a stop for circuit preachers. Fred started school when he was seven years old. By the time he was ten, he had learned to write so well he was appointed secretary of the Sunday School at his church. He was a good student and learned to play many musical instruments. School ended for him in ninth grade.
His first job was at a bank. He later estabilished a barbershop located under the Denton
County National Bank on the southeast corner of the square. Later, he moved his shop to Oak
Street, just off the square. Moore remained a barber for nine years.
He continued his musical talents by organizing a 14-piece band that played for events all over the county. He also organized a string band that would play at dances. Through time, his bands became popular, and he became known as “The Professor.”
While his band was playing at a Juneteenth picnic in Lewisville, he met Sadie
La’Frances who became his bride in 1902. Sadie, a seamstress who tailored suits, dresses, and uniforms for both local colleges in Denton along with doing sewing jobs for the local dry goods stores. When she and Fred married, Sadie made her own wedding dress for their big church wedding.
Sadie convinced Fred he should turn to education after hearing there was a vacancy at the
African-American school in Denton. After passing his examination, he earned his teaching certificate.22 In 1915, he became the principal of what was then the Fred Douglass School, a four room school with only one assistant, Miss Ella Hampton.23
He continued his education by attending Prairie View State Normal and Industrial
College from 1917 to 1921. He later attended Fisk University in Tennessee and did graduate work at Columbia University in New York.24
Fred Moore became a highly respected member of the Denton community. The Fred
Moore School was dedicated in 1949, named after the man who had been a mentor for Denton’s students for many years. A city park was also named in his honor in 1948.25
Moore’s daughter, Alice Alexander, was recognized as an outstanding educator like her father. She retired from teaching after 45 years. Forty-one of those years were spent at the Fred
Moore School.26 Following her death, Mrs. Alexander received the same recognition as her father. In 1909, the Daughters of the Confederacy petitioned the school board to rename the central school as the Robert E. Lee School.27 The name continued until 2017 when the Denton
ISD school board voted unanimously to rename the school after Alice Alexander beginning with the 2018-2019 school year.28 Moore had three other daughters who went on to have long careers in education, nursing, and service. Hazel Moore Young taught school in Gainesville for 19 years and another 12 years in Denton. She became the assistant director of the Fred Moore Day
Nursery. Daisy Moore Punch worked for 25 years as a maid at North Texas State University’s
Bruce Hall. Lela Moore LaBlondell worked at the hospital for 37 years. The Moore family also had two sons and a daughter who died as children: Charles Wilburn Moore (1913-1920), Fred D.
Moore Jr. (1906-1907), and Nina V. Moore (1904-1904).29
III. SIGNIFICANCE
Not many men dedicate their entire life to making a difference to the lives of African-
Americans in their community as Frederick Douglas Moore did. He was known for his character, integrity, and perseverance to help African-American students obtain a better education. He served his community well and is remembered for his contribution to Denton and its citizens.
On August 20, 1876, “Colored School #17 ” was established. There were 25 students.
The first teacher was J.A. Blackburn. The name was later changed to Frederick Douglass. It was successful for many years until September 1913, when a mysterious fire burned the school.30 Classes were held at the St. James African Methodist Episcopal Church until the new school building was completed in June of 1916 in southeast Denton. The school retained the name Fred
Douglass School until the late 1940’s.31 Moore served as principal of Denton’s only school for
African Americans from 1915 to 1953.32
Moore influenced generations of students with his philosophy based on the following rules of conduct:
"Exercise self-control; control tongues, thoughts, temper, and actions.
Be thrifty.
Never ridicule or defile the character of another.
Keep your self-respect, and help others to keep theirs.
Kindness; be kind in thoughts and never despise anyone.
Be kind in speech, never gossip or speak unkindly of others.
Good health is important. Keep yourself clean in body and mind.
Be self-reliant, but listen to the advice of wiser and older people.
Develop independence and wisdom.
Act according to what seems right and fair.
Never fear being laughed at for doing what is right.
Be brave. A coward does not make a good citizen.
Always play fair. Never cheat.
Always treat your opponents with courtesy."33
On October 8, 1947, Denton voted to build the Fred Moore Negro School.34 Two years later, the new school, located at the intersection of Mill and Hill Street in Denton was officially dedicated on October 2, 1949. The new school contained a library, combination gym, auditorium, manual training shop, and a large homemaking department. The school’s enrollment that year was 366 students. All but the first three grades were housed in the new building. Those three grades were located in a building beside the new school. Moore explained, “the building was far superior in quality to any Negro school in Dallas.”35 At the dedication, Moore received the Man of the Year Award from the Applause Magazine. He said, “I’m happier than the
President of the United States.”36
In the late 1940’s, Moore, along with his daughter Alice Moore Alexander, were instrumental in starting the first Negro scouting troops for the youth in Denton. Fred served as committee chairman of Denton’s first “colored” Boy Scout troop, while Alice, the first grade teacher at Fred Moore School, became a troop leader.37, 38
In 1947, the citizens had the privilege of selecting the name of a new park.39 When the results were tallied, Fred Moore had received the largest number of votes. The new park was named “Fred Moore Park.” At the dedication, Moore used the words of President Lincoln in his
Gettysburg Address, “Few of us will remember what was said here, but most of us will never forget what was done here.” This dedication was an act of benevolence and friendly relationship between the white and black citizens of Denton.40
Moore also worked to get the cemetery space in southeast Denton known as the Oakwood
Cemetery. With the help of Luther Lambert, Arthur Cockran, Jack Allen, and George Whitten,
Moore raised $70.00. He carried the money to the City Council and requested the land for the Negro Cemetery be located on East Prairie Street. The council accepted the money, and donated the land for Moore's efforts.41
A campaign launched by Fred Moore in July 1953, helped raise funds to pave the section of Prairie Street located in Denton’s black district. According to Moore, “if the colored districts have paved streets it will benefit everyone in Denton.”42
The Soroptimist Club and the Business and Professional Women’s Club took the lead by starting a day nursery for African American children of working mothers. The nursery opened on
July 19, 1955, in the Community Building of Fred Moore Park. These organizations saw the need for a nursery after three young children burned to death while their parents were at work.43
The center began with one volunteer, Fred Moore’s daughter Hazel Moore Young, who cared for ten children the first year. The nursery was eventually given the name Fred Moore Day Nursery
School.44
On September 30, 1953, Denton Record Chronicle reported the death of Fred Moore on the front page of the paper. The article stated "Denton had lost one of its most valuable assets, as he was one of the most influential citizens Denton boasted. He was a real gentleman of the Old
South, and his influence with his people as well as his white friends was great. He was listened to by the people of Denton and his advice was often sought by his friends of both races."45
Before the integration of all high school students into Denton High School in the late
1960’s, the measure of inequality between the two high school principals was seen in the 1940
Denton County census. The census that year recorded the amount of wages or salary earned for each person. Wages for Fred Moore, principle of Fred Moore High School since 1915, were listed as $950.00.46 Wages for Amos O. Calhoun, principal of Denton High School since 1919,47 were listed as $3,000.00.48 Both men had attended Columbia University, so the amount of education should not have been a determining factor in their salaries.49, 50
Fred Moore did not live long enough to see the integration in schools. The Denton School
Board decided on June 29, 1967, to close the Fred Moore High School in September of that year and to phase out the Fred Moore Junior High in 1968. Their reasoning was it was not economical to try and build a good high school for only 112 students. The action also was taken in compliance with the Civil Rights Act.51
Bill Rives wrote an article in the Denton Record Chronicle about Fred Moore in 1968, the same year the Fred Moore School closed. Although Rives had never met Fred Moore, he wished he had. He said "I wished there were more Fred Moores in the world. If there were, it would be a better place." Fred Moore was a modest African-American citizen of Denton. In his later years, his family and friends urged him to write a book. Moore said he would like to, but the trouble was he hadn’t done enough. That’s what he thought, but others didn’t agree. Fred Moore had some marvelous rules for building character. He said, for example, “Good Americans control themselves. [those] who best control themselves can best serve their country.” Keep your self- respect, and help others to keep theirs. Sadie Moore, Fred’s wife, said, “he had said so many times that Denton was the finest city for getting along well in the United States,” that the close relationship between the races would be enjoyed and appreciated, and that “there can’t be a better place in which to live and grow than Denton.”52
IV. DOCUMENTATION
1 U.S. Census (1870), Denton County Texas.
2 "Quakertown" by Laura Douglas, Texas Historical Commission Historical Subject Marker Historical Narrative, 2010, p.2. # 5507016681, Denton County Historical Commission.
3 Moore, Sadie, Fred Moore, Denton TX: Terrill Wheeler Printing, (N.D.) pp. 21-22.
4 Bridges, C. A., History of Denton, Texas From Its Beginning (Waco, Texas, Texian Press) 1978, p.293.
5 "Negro Schoolhouse Burns." Denton Record Chronicle, 8 September 1913, p.3.
6 "Quakertown" Narrative, p.2.
7 "Names of schools honor men of the South." Denton Record Chronicle, 4 July 1976, p.97. Web. 27 March 2018.
8 "Open House This Afternoon To Dedicate Fred Moore School." Denton Record Chronicle, 02 October 1949, p.17A. Web. 27 March 2018.
9 "Plan for Desegregation Outlined." Denton Record Chronicle, 23 April 1969.
10 Fred Moore High School, About Our School, http://www.dentonisd.org/domain/5864
11 "Fred D. Moore Park Dedicated." Denton Record Chronicle, 2 May 1948, p.7. Web. 27 March 2018.
12 "Black History: Its focus centers on three things, the school, churches and Fred Moore." Denton Record Chronicle, 04 July 1976, p.46. Web. 11 January 2018.
13 "Texas Deaths, 1890-1976," database with images, FamilySearch (https://familysearch.org/ark:/61903/1:1:K39W-SV8 : 13 March 2018), Fred Douglas Moore, 28 Sep 1953; citing certificate number 45505, State Registrar Office, Austin; FHL microfilm 2,113,982
14 Moore, p.19.
15 "Woman Doctor Arrived In 1872." Denton Record Chronicle, 03 February 1957, p.51. Web. 20 March 2018.
16 Veeder Ph.D., Gerry, Louisa Mansfield Owsley, Denton’s First Homeopathic Doctor, Web. 27 March 2018. http://www.dentonhistory.net/page21/
17 Cochran, Mike, Fred Moore: An African-American Leader in Denton, Web. 27 March 2018 http://www.dentonhistory.net/page32/page1/
18 Handbook of Texas Online, Randolph B. Campbell, "Moore, Frederick Douglas," Web. 24 March 2018 https://tshaonline.org/handbook/online/articles/fmoor
19 Moore, p.13.
20 Moore, p.15.
21 Moore, p.19.
22 Keith Shelton, "Yesteryear: Denton’s African-American community owes much to Fred Moore." Denton Record Chronicle, 17 February 2018, Web. 20 March 2018. http://www.dentonrc.com/news/news/2018/02/17/yesteryear-dentons-african-american- community-owes-much-fred-moore
23 Moore, p.24.
24 Moore, p.22.
25Denton Record Chronicle, 1948, p.7.
26Denton Record Chronicle, 1976, p.46.
27 Bridges, 1978, p.265.
28 Trustees Approve the Names for Two Elementary Schools, Web. Accessed 28 March 2018 http://www.dentonisd.org/site/default.aspx?PageType=3&DomainID=1&ModuleInstanceID=15 910&ViewID=6446EE88-D30C-497E-9316- 3F8874B3E108&RenderLoc=0&FlexDataID=140976&PageID=1
29 Denton Record Chronicle, 1976, p.46.
30 Quakertown, City of Denton, Denton County, Texas, Colored Public Free School. p.72. Records on file at Denton County History and Culture Reference Room Courthouse on the Square
31 "Quakertown" Narrative, p.2.
32 "Fred Moore Happy As If He Were U.S. President." Denton Record Chronicle, 02 October 1949, p.17B. Web. 16 March 2018.
33 Cochran, p.1. 34 "Public Schools Established In 1882." Denton Record Chronicle, 02 August 1953, p.63. Web. 15 March 2018.
35 Denton Record Chronicle, 1949, p.17A.
36Denton Record Chronicle, 1949, p.17B.
37 "Troop 220 For Negro Boy Scouts Is Organized." Denton Record Chronicle, 07 February 1947, p. 9. Web. 16 March 2018.
38 "Negro Girl Scouts Plan Hike, Supper." Denton Record Chronicle, 28 October 1946, p. 5. Web. 16 March 2018.
39 "Negroes May Suggest Names For New Park." Denton Record Chronicle, 10 October 1947 p.4. Web. 16 March 2018.
40 Denton Record Chronicle, 1948, p.7.
41 Moore p.31.
42 "Funds Sought By Fred Moore To Pave Negro Section Street." Denton Record Chronicle, 16 June 1953, p.6. Web. 02 March 2018.
43 "Nursery For Working Mothers To Open In Fred Moore Park." Denton Record Chronicle, 17 July 1955, p.12. Web. 29 March 2018.
44 Fred Moore Day Nursery, About Our Nursery. Web. 29 March 2018 http://www.fmdns.org/about/
45 R.J. Edwards, "Round About Town." Denton Record Chronicle, 30 September 1953, p.1. Web. 18 March 2018.
46 "United States Census, 1940," database with images, FamilySearch (https://familysearch.org/ark:/61903/1:1:KWJY-MWD : accessed 1 April 2018), Fred Moore, Denton, Justice Precinct 1, Denton, Texas, United States; citing enumeration district (ED) 61-5, sheet 63A, line 30, family 484, Sixteenth Census of the United States, 1940, NARA digital publication T627. Records of the Bureau of the Census, 1790 - 2007, RG 29. Washington, D.C.: National Archives and Records Administration, 2012, roll 4020.
47 Denton High School, The Bronco, Yearbook of Denton High School, 1940, yearbook, 1940; Denton, Texas. (texashistory.unt.edu/ark:/67531/metapth743021/m1/9/?q=1940%20denton%20bronco: accessed April 1, 2018), University of North Texas Libraries, The Portal to Texas History, texashistory.unt.edu; crediting Denton Public Library.
48 "United States Census, 1940," database with images, FamilySearch (https://familysearch.org/ark:/61903/1:1:KWJT-V9B : accessed 1 April 2018), Amon O Calhoun, Denton, Justice Precinct 1, Denton, Texas, United States; citing enumeration district (ED) 61-5, sheet 61B, line 41, family 434, Sixteenth Census of the United States, 1940, NARA digital publication T627. Records of the Bureau of the Census, 1790 - 2007, RG 29. Washington, D.C.: National Archives and Records Administration, 2012, roll 4020.
49 "Denton Senior High School" by Nita Thurman, Historical Narrative written in 1980, p.4. Texas Historical Commission Recorded Texas Historic Landmark, #5507015689
50 Moore, p.24.
51 "Denton Area News Of The Week In Review." Denton Record Chronicle, 02 July 1967, p.5. Web. 15 March 2018.
52 "Views by Bill Rives," Denton Record Chronicle, 5 January 1968, p.1-2
Date: November 2, 2018 Report No. 2018-159
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT: City Hall West Steering Committee Recommendation
EXECUTIVE SUMMARY: The City Hall West (CHW) Steering Committee held seven meetings from December 2017 to October 2018. The Steering Committee recommended an adaptive restoration of the building with non-profit management. Estimated restoration costs are $6.63 million, and no funding has been identified at this point. This information is being provided in advance of a Work Session scheduled on November 13, 2018 to provide City Council additional time for review.
BACKGROUND: In July 2017, the City of Denton engaged Architexas, with offices in Dallas and Austin, to assist with the proposed renovation of the 1927 City Hall now known as City Hall West. Architexas is a premier historic preservation firm in the State of Texas with over 39 years of experience specializing in historic preservation, rehabilitation and adaptive reuse of historic structures. This firm worked on the renovation of the 1896 Denton County Courthouse and provided full architectural services for the exterior and adaptive use of the 1927 Collin County Courthouse in McKinney.
Architexas was charged with completing an assessment of the facility and to develop three preliminary conceptual designs with a cost analysis of each concept. The Old Denton City Hall (City Hall West) Preliminary Rehabilitation Assessment Report, included as Attachment 1, and the concepts it outlined was presented in a Work Session on August 15, 2017. A high, medium and low proposal with cost estimates ranging from $3.8 to $5.7 million was presented. The low option was an exterior renovation with minor interior improvements and City Council provided direction that this option was not a consideration. At that time, there was no funding identified for the project.
Council also directed staff establish a CHW Steering Committee to be charged with identifying current City of Denton and community needs that could be matched with the space created as part of any renovation of the facility. Additional duties of the 24-member Committee included the review of financial options to fund the renovation, long-term financial considerations for operation and maintenance of the facility, whether to lease the renovated facility, and consideration grant opportunities. The CHW Steering Committee was formally established by Resolution R2017-040 on November 7, 2017 and amended by Resolution R2017-049 on November 14, 2017. The Committee was comprised of Council Member Duff, Council Member Hudspeth, and Council Member Ryan, and a total of 21 citizens. The resolution originally had the Committee’s sunset date on August 1, 2018, but the date was extended to October 31, 2018 following a Work Session held on June 26, 2018.
Date: November 2, 2018 Report No. 2018-159
The first meeting of the CHW Steering Committee was held on December 18, 2017. This was an introductory meeting where information was provided by staff on the purpose and charge of the committee, background on the project, and a chair and vice chair were selected.
A second meeting was held on January 22, 2018. Craig Melde, principal architect for Architexas, presented historical information on the building and facilitated a discussion of the goals and possible future uses for the building to be studied. The Committee discussed overarching goals for the rehabilitation of the building, including: • Preserve/restore the exterior • Adapt for community/public use • Achieve State and Federal standards • Rehabilitate significant character defining spaces • Meet or exceed high environmental and energy efficiency • Integrate/connect to downtown district • Youth friendly • Civic pride • Income producing to offset costs
The Committee also discussed holding a minimum of one public forum to present information to citizens about the building and receive input.
The Steering Committee held their third meeting on March 5, 2018. Craig Melde presented information on different projects that he has been involved with including different financing models and whether those projects were a public-private partnership or publicly funded. Mr. Melde also presented information on the Secretary of the Interior’s Guidelines for Rehabilitation which have been identified by the Committee as a goal to follow as part of any rehabilitation of the building. The Committee gave direction for Architexas to further refine two of the floor plans presented and develop economic models of the building based on those plans. The plan was a mixed-use type facility focused on restoring the character defining spaces (Fire Truck Room, Auditorium, and East Entryway) with lease space for offices or art studios on the upper levels. The larger fire truck room could be used as an event facility, possibly with an outdoor courtyard to the north, and the auditorium could be used as a performance hall or theater.
At the April 2, 2018 Committee Meeting, Craig Melde presented two conceptual options. A discussion was held on the McKinney Performing Arts Center as a small contingent of the CHW Committee toured that facility. Craig Melde outlined estimated operating financials for the facility to include revenue streams and operating expenses. There was discussion on the financial solvency of the facility serving as an arts venue. Craig Melde indicated it may be helpful for Joanna St. Angelo, Director of the Sammons Art Center in Dallas to assist with analyzing the preliminary proforma developed by Architexas. The Committee further indicated that a more detailed business plan should be created prior to holding a public forum.
Date: November 2, 2018 Report No. 2018-159
Based on the Committee’s comments regarding a financial assessment, the City hired Joanna St. Angelo to assist in developing a business plan, programming options and refining the preliminary proforma for repurposing CHW as a multipurpose arts facility. In early May, Joanna St. Angelo met with the architect, toured CHW and made recommendations to revise the concepts based on what she understood to be the direction of the Committee to repurpose the facility to maximum potential as a multipurpose arts facility.
As part of the May 21, 2018 CHW Steering Committee meeting, the revised conceptual options were presented for discussion and Ms. St Angelo provided a general overview of the work plan she would implement to develop the business plan. These conceptual plans did not show the outline of the fire truck in the former truck bay which had been present in past conceptual plans presented by Architexas. Discussion was held by the Committee about the fire truck and a majority of the Committee members present indicated they did not believe housing the fire truck should be a priority for the facility, rather they supported including the truck if there was no impact to the functionality of CHW as a multipurpose arts center.
On July 30, 2018, the Committee voted to finalize the City Hall West floor plan that was presented and included as Attachment 2. Ms. St. Angelo developed a business plan, included as Attachment 3, based on the approved floor plan, including information gathered from a survey that was conducted, and input from the CHW Steering Committee. The Committee gave direction to generalize the possible uses included in the business plan and change the nomenclature used in the plan for the building to be a multipurpose community cultural center since potential uses included more than only arts uses.
A public meeting was held on Monday, September 10 to provide a presentation to the public on the conceptual design and conceptual business plan approved by the CHW Steering Committee. Comment cards were made available to allow citizens to provide their feedback on the proposal including a level of support and open-ended questions for additional comments. A webpage was created on the City’s website to include information on the project and provide the link for online submittal of comment cards. At the request of multiple individuals, the online comment card was available Tuesday, September 11 through midnight on Sunday, September 16. A total of 73 responses were received with 88-percent of respondents very or extremely supportive of the proposal. Included as Attachment 4 is a summary of the public feedback including the actual responses both online and physical cards.
The final City Hall West Steering Committee Meeting was held on October 15, 2018. The purpose was to vote on a final recommendation regarding CHW. Staff compiled and presented a proposed recommendation based on the prior meetings of the committee and options to amend as directed. The CHW Steering Committee voted to recommend the conceptual design and conceptual business plan as presented at the September 10, 2018 public meeting with 17 votes in favor, none against, and one abstention.
Date: November 2, 2018 Report No. 2018-159
COMMITTEE RECOMMENDATION: The final recommendation from the Committee is for an adaptive restoration of the building as a multipurpose community cultural center with space available for rentals to provide partial cost recovery. The construction would include restoration of significant character defining spaces including the original truck room, the auditorium originally used as the Council Chambers, and the east entryway and staircase. The Committee direction was not to define specific uses for the building at this point, but generally the auditorium could be used for performing arts, weddings, City and community meetings, and corporate rentals. The original truck room could be used for receptions, events, gallery space, museum displays, and meeting space. The upper floors could include rentable office or artist studio space, or used for other City departments. The Committee is recommending non-profit management of the facility which allows for decreased personnel expenses and increased revenue opportunities from private contributions and grant opportunities over the public management model. The business plan assumes ongoing City contributions to the facility of approximately $260,000 annually to subsidize building activities.
The estimated renovation cost based on the Committee’s recommendation is $6.63 million, and design and construction would take approximately two years. Major components of the renovation would include replacement of all windows, restoration of the interior based on the floor plan, upgrades to the building’s mechanical systems, and improving ADA compliance. Currently, funding for the design and construction has not been identified.
CONCLUSION: Staff recommends replacement of the CHW windows at an estimated cost of $320,000 to prevent the further degradation of the interior until the facility is renovated. This includes $290,000 for window replacement and $30,000 for demolition and removal of the existing windows. The replacements would be modern versions of the original design with insulated glazing and a wood interior for lower maintenance and better efficiency. Since the building is a Registered Texas Historic Landmark and Local Historic Landmark, the replacement would be reviewed by the Historic Landmark Commission. If directed by City Council, this cost could be included in the FY 2019-2020 budget.
ATTACHMENT(S): 1. The Old Denton City Hall (City Hall West) Preliminary Rehabilitation Assessment Report 2. Conceptual Design as approved by the CHW Steering Committee 3. Conceptual Business Plan as approved by the CHW Steering Committee 4. CHW Public Feedback Summary
STAFF CONTACT: Charlie Rosendahl Business Services Manager (940)349-8452 [email protected]
Dallas
I. Historical Overview and Project Purpose ...... 3 1907 Marilla St. Second Floor II. Building Conditions ...... 5 Dallas, Texas 75201 Architectural p 214.748.4561 Mechanical, Electrical and Plumbing Life Safety/Building Code Austin 2900 S. Congress Ave. Accessibility Suite 200 Austin, Texas 78704
III. Building Rehabilitation Options ...... 15 p 512.444.4220
IV. Historic Preservation Incentives ...... 19
V. Appendix ...... 20
Dallas | Austin www.architexas.com 2 Historical Overview and Project Purpose
The City of Denton experienced rapid growth in the fi rst two decades of the 20th-century. In 1927, the city accepted plans for a new city hall to replace the previous building, constructed in 1894. Designed by the Fort Worth fi rm of Van Slyke and Woodruff, the building is in the Spanish Renaissance style and is two stories with a basement. The building faces east and is in a “T”-plan. Historically the east block of the building housed the administrative offi ces of the city while the rear el contained the municipal auditorium on the upper fl oors with the fi rehouse below. The east section is arranged as a piano nobile, with the fi rst fl oor raised slightly above a half basement. The rear el is more-conventionally arranged, with the fi rst fl oor at grade and lacking a basement. The auditorium is 1 ½ stories in volume. This arrangement creates a variety of disparate fl oor levels inside.
The primary exterior materials are scratch-faced buff brick with limestone trim and embellishments. Hipped roofs are the primary form, but the building features two east-facing gables adding weight and in- terest to the primary façade. Roofs are of red clay tile with accent colors. At the center of the east façade, the entry bay is topped by a belfry which historically housed the fi re-bell. Fenestration on the building is regular and was originally 9/9, wood double-hung sash in the east section, with larger 15/15 windows in the rear el. Large, multi-light bay doors once served the fi re department at the rear el.
Historic postcard image of the Old Denton City Hall.
Dallas | Austin www.architexas.com 3 A view inside the balcony area of the auditorium prior to major renovations.
Inside, the building has concrete fl oors of reddish-brown with black perimeter bands and base. Walls and ceilings are sand-fi nished hard cement plaster. The formal entry retains two original decorative pendant lights with stenciled globes providing insight as to the original lighting scheme. The main staircase that once led from this entry to the auditorium has been removed, but the dramatic arched rotunda ceiling above remains intact, though concealed. The once-spacious auditorium has an arched, beamed-ceiling with scrolled brackets at the terminal ends of the beams. The balcony and stage areas are partially intact but obscured by original materials.
The old Denton City Hall has undergone several major renovations in an effort to keep it in a state of utility for the city. The most extensive of these and the most destructive to the original design was that conduct- ed in the 1980s to provide space for the Denton Police Department. The project resulted in the removal of most of the balcony and stage areas of the auditorium, the subdivision of the original fi re department, the removal of the primary grand stair, the general reorganization of spaces, and the construction of additions on both the north and south elevations. The additions house elevators to serve the various fl oors of the building, with the south addition also housing additional offi ce space. Additional but less destructive mod- ifi cations were made in 1995 and 2001.
Currently vacant, the old Denton City Hall remains in good condition overall, although most of the original fi nishes are hidden behind modern construction. The building is a Recorded Texas Historic Landmark (RTHL, 2015). As such, any work performed on the exterior is subject to review and permitting through the Texas Historical Commission (THC). The purpose of this report is to provide general information re- garding the condition of the building and its suitability for rehabilitation.
Its status as an RTHL makes the building eligible for the State Historic Preservation Tax Credit Program. This program provides assistance to building owners in the rehabilitation of historic structures in the form of franchise tax or insurance tax credits. Non-profi ts and other owners not subject to these taxes may sell the credits to those who do. The credits can be applied to most hard and soft costs with the exception of site work and FF&E. These credits can be used to recapture up to 25% of qualifi ed expenditures.
Dallas | Austin www.architexas.com 4 Building Conditions Architectural
Exterior
Brick- The primary exterior material is scratch-faced buff brick.
The brick was found to be in good condition with some general biological staining. Brick used at the north and south additions and as infi ll where doors and windows have been infi lled is a close match, but slightly lighter than the original.
It is recommended that the brick be cleaned with a restoration cleaner designed for that purpose. The use of abrasive or high-pressure water blasting should be avoided.
Limestone – Cream-colored limestone is used for trim and decorative elements.
Southeast oblique (Architexas, 2017)
Dallas | Austin www.architexas.com 5 Typical masonry conditions at north elevation. Masonry needs cleaning. Brick infi ll at bay door location is evident. (Architexas 2017)
The limestone was found to be in good condition with minor biological staining. Limestone installed as part of past modifi cations closely matches the original.
It is recommended that the stone be carefully cleaned with a limestone restoration cleaner designed for that purpose. The use of abrasive or high-pressure water blasting should be avoided.
Mortar – The building has light-colored mortar. The mortar was not tested as part of this evaluation.
Mortar on the building was found to be in good condition.
Upon cleaning, the mortar should be spot checked for areas of loss or erosion. In these areas, repoint mortar joints as necessary with a mortar matching the original in composition, color, tooling and texture.
Roof – The building has a blended red clay, barrel-tile roof with blue accents.
The roof was found to be in good condition. According to city staff, the roof was repaired relatively recently with new underlayment and the original roof tiles reinstalled. Tile used at additions in a good match and largely indistinguishable from the original.
The roof should be thoroughly inspected as part of any rehabilitation project and on a semi-annual basis.
Doors – Historically the building featured a variety of door types of wood or steel with multi-light glazing. Only the ¾ single-light glazed doors at the primary entry remain. The remainder of the doors is contempo- rary aluminum storefront.
Doors are in good condition.
It is recommended that the original doors at the east entry and the associated frame and transom be restored. At all other entries, new doors that are compatible with the historic design are recommended. Bay-doors – The fi re-truck bays were originally wood paneled, articulated overhead doors. The upper three rows of panels were glazed with six lights per row. The doors featured a limestone header detail. The bay doors have been removed and the opening infi lled with brick.
Dallas | Austin www.architexas.com 6 Left: Typical exterior door at the northwest facade. Right: Typical replacement windows at the auditorium level. (Architexas 2017)
The preferred approach would be the re-opening of the bay-door locations and the installation of com- patible infi ll resembling the original door units. The openings may also be used for compatibly-designed entry/storefront locations.
Windows – The windows were originally wood-double-hung windows with multi-light sashes. The win- dows on the east block of the building were originally 9/9, while at the rear el they were typically 15/15. Arched windows at the auditorium also included multi-light transoms. All of the windows have been replaced with 1/1 wood units with insulated glass or infi lled entirely.
The windows are of inferior quality and are in fair to poor condition. Most of the windows on the rear el have been removed and the openings infi lled.
It is recommended that the windows be replaced with new units that match the original in profi le, sight lines, and number of lights. Metal-clad windows may be appropriate if the appearance can be made to closely-match the original. Where additions are retained, their windows should be of compatible design but vary slightly from the original building.
Additions – The building has additions on the north and south. The smaller north addition houses an elevator. The larger south addition also houses offi ces. The entrances to the additions feature enframed decorative plaster accents with arched tops, mimicking the original architecture. Wall brick, limestone and clay-tile roofi ng closely matches the original construction.
The additions are in fair condition but the plaster ornamentation is failing. These plaster elements are also not architecturally-compatible. Inside, the walls of the additions are generally CMU block.
Further study of the additions is recommended to determine if their retention is necessary to accom- modate elevators and other upgrades. If retained, they should be improved to be more compatible with the original building. If removed, windows and other openings that were infi lled in the 1980s should be
Dallas | Austin www.architexas.com 7 reopened and new doors and windows installed that match the original design.
Site and Landscaping – The paving and landscaping around the building appear to be contemporary overall but are of a compatible design and well maintained.
Site conditions were found to be good overall. The north side of the building lacks a sidewalk.
Site upgrades will be necessary when rehabilitation occurs to ensure the design is cohesive and proper- ly serves the building and meets accessibility codes. However, these modifi cations should be relatively limited.
View of the south facade showing the original building at right and the addition at left. If the addition is retained, the architectural details should be improved. (Architexas 2017)
View of typical site conditions on the east side of the building. Site conditions are generally good. (Architexas 2017)
Dallas | Austin www.architexas.com 8 Interior
Walls – Original walls are 2 to 2.5-inches thick and are of hard plaster, presumably over metal studs and lath. In almost all cases, original walls have been furred out with conventional framing and drywall to allow for the integration of infrastructure. New partition walls are of conventional framing with drywall.
Original walls could not be fully assessed due to overlying materials. It appears that the majority of original walls remain in place, though covered. Some damage to the walls can be expected
It is recommended that all existing contemporary walls be removed for examination of the underlying original walls for restoration. Where walls must be furred for the integration of infrastructure, it should occur on the offi ce side of the wall, leaving the original corridor side of the wall exposed. In subdivided areas such as the fi re station, removal of the existing non-historic walls will allow for reprogramming and compatible fi nish-out of these spaces. Rehabilitated walls should have the original sand fi nish and paint color restored. New walls should have a compatible new fi nish to differentiate them from original walls.
Floors – Floors in the main building were of tinted concrete with a main body color of reddish-brown and border and base of black. The original fl ooring material of the auditorium is not known but may have been of wood or concrete. Flooring in the fi re station is presumed to have been concrete. All fl oors are covered with contemporary materials of VCT or carpet.
Floors appear to be in fair condition though a full assessment was diffi cult.
Future rehabilitation work should include the removal of contemporary fl oor coverings and the restoration of the original fl oor materials. In secondary spaces, the use of carpet or other fl ooring materials is appro- priate. The use of area rugs in offi ces is encouraged.
Ceilings – Original ceilings are of hard, sand-fi nished plaster on lath but offi ce ceilings at the second fl oor have been removed entirely. The arched auditorium ceiling remains intact. Most of the building now has suspended acoustical tile ceilings obscuring the conditions above. In the fi re station section of the build-
Left: Typical original interior wall with steel studs, plaster and lath. Right: The original concrete fl oor colors are visible under a layer of mastic: black at the center of the photo and reddish-brown at the bottom. (Architexas 2017)
Dallas | Austin www.architexas.com 9 View of the primary lobby at the main entrance. (Architexas 2017)
ing the concrete painted concrete structure that was the original ceiling is now covered with suspended acoustical ceilings.
Ceilings that remain are in fair to poor condition with damage from the installation of utilities and sus- pended ceilings. Offi ce ceilings on the second fl oor have been removed entirely.
Remove all contemporary ceilings to expose underlying conditions. Restore historic ceilings to original fi nish and color. Install new ceilings at the second fl oor to match the original ceilings. In corridors and the auditorium, investigate to determine if special fi nishes are present. Where it is necessary to provide chases and fur-downs for infrastructure, this should be done on the offi ce side of walls and in secondary spaces with the original ceilings in corridors and other primary spaces preserved wherever possible. In the fi re station area, the most appropriate ceiling fi nish will depend on the chosen program. However, the exposed structure of the original station is preferred.
Main stair – The building originally featured a wide main stair leading from the primary entry lobby to the auditorium. The stair passes under the building’s double height arched rotunda, now concealed behind suspended ceilings.
The concrete stair was removed in the 1980s renovations.
The original stair should be reconstructed as part of rehabilitation work and the lobby/rotunda restored.
Auditorium – The original auditorium was a double-height space with an arched, beamed ceiling, a large balcony, and a theatrical stage.
Modifi cations to the building in the 1980s included the removal of much of the balcony and the stage area. A fl oor was added within the space to create additional offi ces for the police department. The walls, ceiling and beams of the auditorium remain largely intact. It is presumed that the fl oor of the auditori- um was fully or partially raked but this could not be confi rmed. The fl oor is covered with contemporary materials and could not be evaluated. An important consideration in this area is that the fl oor levels in the auditorium wing of the building do not align with the offi ce wing. This creates accessibility issues that are challenging , particularly in the area of the auditorium where the second fl oor was added. This fl oor is not accessible, rendering it unusable for most functions.
Dallas | Austin www.architexas.com 10 Partial view of the beamed ceiling at the auditorium. The fl oor in this image was added in the 1980s. (Architexas 2017)
It is recommended that the modifi cations to the auditorium be reversed and the space restored to its orig- inal confi guration and fi nish. Accessibility can be achieved to the main fl oor of the auditorium with a new elevator connecting the primary entry lobby to the auditorium.
Paint and ornamentation – While the original paint and other fi nishes could not be observed, it is likely the building had a decorative paint scheme, particularly in the auditorium and primary corridors. It is rec- ommended that a fi nish analysis be conducted by a qualifi ed conservator to establish the characteristics of the building’s ornamentation. These fi nishes should be restored wherever possible, with special emphasis on public spaces.
Vaults – The building originally had several concrete vaults with heavy steel doors.
All but one of the vaults has been removed. Where vaults were removed, sections of the upper walls remain and are now hidden behind suspended ceilings. The single remaining vault is in good condition, but the vault door has been over-painted, obscuring the original decorative fi nish.
The single remaining vault should be retained and the original vault door restored by a qualifi ed conservator. Where vaults have been removed, it is recommended that the original fl oor-plan be restored. This can be accom- plished with contemporary framing and drywall and will There is one original be more cost effective that attempting to remove the vault door in the building. fragments of heavy concrete walls that remains. (Architexas 2017)
Dallas | Austin www.architexas.com 11 Mechanical, Electrical and Plumbing Systems
The Mechanical, Electrical and Plumbing systems at the Old Denton City Hall include some modern infrastructure that may be reused in a future building rehabilitation. The systems were inspected with this in mind. It should be assumed that all of these systems will require considerable reconfi guration and modifi cation to conform with the requirements of a building rehabilitation, but that many primary compo- nents may be retained and reused. These systems were inspected by ARJO Engineers, Inc. of Dallas and their comments adapted for this section. The offi cial engineering report is contained in the appendix of this document.
Mechanical Systems - The HVAC hydronic system is for VAV cooling only with electrical perimeter heating zones. A 60 ton, R-22, air cooled chiller supplies chilled water to air handler on the top fl oor. The chiller was salvaged from another building several years ago. It appears to be operating acceptably but is approximately 15 years old and, in our opinion, is not of adequate capacity to service a fully occupied building. Any renovation should plan on replacing the machine with a new 90 ton machine.
The air handler on the top fl oor was installed in approximately 1980 and is beyond its normally expected life. It is currently leaking and, with any renovation, should be replaced with a new 36,000 CFM air handler.
The return air system is somewhat suspect. There is no obvious return air chase and it was reported that some of the walls were used for return air. A renovation would require the system be addressed. The VAV terminal boxes on the exterior were reported and appeared to be in good condition.
Two chilled water pumps circulate HVAC cooling water between the air handler and the chiller. The pumps appear to be in good condition.
There is an energy management system to turn equipment on/off. Controls are pneumatic and electric.
Existing mechanical unit at the southwest corner of the building. If feasible, the mechanical equipment should be placed remotely or screened. (Architexas 2017)
Dallas | Austin www.architexas.com 12 Recommendations for the mechanical systems include: 1. Replace the 60 Ton Chiller with a 90 Ton Chiller. 2. Replace the Air Handler on the top fl oor. 3. Develop the Return Air System for the building.
Electrical Systems - The building is fed by one 300 KVA pad mounted electric utility company transform- er. There is an 18 KW back-up generator that supplies required emergency power. The electrical feed from the utility company transformer serves a distribution panel in the basement. The distribution panel feeds panels in the basement and two levels above.
The distribution panel is labeled ‘MAINS’. It is 277/480 volt, 600 amps. This panel has six fused switch- es, each is a service disconnect. ‘MAINS’ service panels ‘HEB’, ‘HCD’ and ‘HCF’. The distribution panel also serves two elevators and a chiller.
Panel ‘HAB’ located adjacent the distribution panel is 277/480 volts, 100 amps, main lugs only with 42 total spaces. This panel feeds a 30 KVA transformer with serves panel ‘LAB’. Panel ‘LAB’ is 120/208 volts with a 100 amp main breaker and 24 spaces. Panel ‘LAB’ sub-feeds adjacent panel. Label was not legible. This panel was 120/208 volts with a 100 amp main breaker and has 20 spaces.
Panel ‘EH’ located in the basement and is 277/480 volts, 225 amp main lugs only with 20 space and feeds transformer ‘EL’. The transformer is 15 KVA and serves panel ‘EL’. Panel ‘EL’ is 120/208 volts with a 60 amp main circuit breaker and has 27 spaces. Panel ‘EH’ is fed from normal power and emergency power via an 18 KW generator located in the basement and an automatic transfer switch.
Panel ‘HCD’ is located on the fi rst level and is 277/480 volts, 225 amps main lugs only. This panel has 38 spaces and feeds transformer ‘LCD’. The transformer is 15 KVA and serves panel ‘LCD’. Panel ‘LCD’ is 120/208 volts with a 60 amp main circuit breaker.
Panel ‘HEF’ is located on the second level and is 277/480 volts, 225 amps main lugs only. This panel has 42 spaces and feeds transformer ‘LEF’. The transformer is 15 KVA and serves panel ‘LEF’. Panel ‘LEF’ is 120/208 volts with a 60 amp main circuit breaker.
Lighting throughout the building is mostly fl uorescent with some incandescent mixed in. The incandes- cent lights selected to remain could be retrofi tted with LED replacement lamps. The fl uorescent lights will need to be replaced with LED fi xtures.
The fi re alarm system is an addressable Silent Knight system that will be adequate to serve the new de- sign.
Recommendations for the electrical system include: 1. The electric service and distribution may be adequate. However, if the heating is converted to gas the electric service would be adequate. There is currently gas service to the building 2. The building is using fl uorescent and incandescent lighting fi xtures. The fl uorescent fi xtures should be replaced with LED and the incandescent fi xtures should be reused. Retrofi t the incan- descent fi xtures with LED replacement lamps.
Plumbing - The domestic water piping appears to be copper. Sewer piping appears to be cast iron. Storm piping is accomplished by exterior downspouts that are discharged at grade. Natural gas is supplied in steel piping to the emergency generator.
Water closets are tank type Lavatories are both countertop and wall mounted. A renovation would require restrooms to be modifi ed for handicap accessibility a 50 gallon9KW electric water heater is located in the 2nd fl oor.
Dallas | Austin www.architexas.com 13 There appears to be some ground water under the building as water was seen going into a sump in the basement.
Life Safety and Code Compliance
The building’s inherent historic design will not allow full compliance with current contemporary life safety/ building codes. The renovations that have taken place over time have improved the life safety but the current design does not meet life safety/building codes. Local building code offi cials and the fi re marshal will need to be involved in any planned rehabilitation to signifi cantly improve the life safety condition of the building. There are means to improve the life safety of the building while preserving the historical integrity of the building through clarity in the egress paths, installation of an upgraded early detection and alarm system and maintaining the fi re suppression (sprinkler) system. The buildings status as a RTHL allows some fl exibility in the interpretation of the building codes to meet life safety and accessibility compliance.
The building is currently-equipped with a fi re sprinkler system and fi re alarm. The fi re water riser enters the building in the basement where the fi re water riser is located.
The system had an inspection tag dated December, 2016.
Recommendations for the life safety systems include: 1. The emergency generator appears to be adequate to serve the buildings’ egress and exiting lights. 2. The fi re alarm control panel appears to be adequate to serve the re-design for this building.
Accessibility
The original multi-level arrangement of the building creates a challenge for full accessibility to each space. Currently this is partially achieved with the addition of two elevators in the 1980’s renovation. Even with these additions, total accessibility was not achieved to each fl oor. The elevators do not meet the current size requirements as well.
A complete rehabilitation project should improve the compliance to meet the accessibility requirements and upgrade the men and women’s toilets to provide compliance. New elevators should be installed to meet the space requirements and in locations that maximize the accessibility to the primary spaces in the building.
Hazardous Materials
A full hazardous materials survey was not available at the time of the building inspection. Prior to any workbeing performed on the building, The City of Denton should commission a full environmental assess- ment to identify the presence of hazardous materials.
Dallas | Austin www.architexas.com 14 Building Rehabilitation Options
Three options have been initially-identi- fi ed for rehabilitation of the Old Denton City Hall. All three options would include restoration of the building exterior, up- grades to building systems, and improve- ments to meet safety and accessibility codes.
Option 1 would include an exterior restoration and reversal of most past changes to the building. Primary inte- rior spaces would be restored with the exception of the fi re station area on the fi rst fl oor which would be converted to offi ce space.
Option 2 is similar to Option 1, but would further enhance the auditorium and adjoining spaces for multi-purpose and event use. This would include adapting the fi re station area to prefunction or banquet facilities.
Option 3 would retain and improve modifi cations made to the building in the 1980s while improving the function of the building for city use.
Dallas | Austin www.architexas.com 15 Option #1 Complete restoration of the exterior and interior to the original design as close as possible that will meet all local building codes and accessibility requirements.
This option removes the renovation work of the 1980 conversion to a Police Station reversing the use to city hall or related city offi ces. The original area for the fi re department will be available for additional city offi ces. To meet accessibility standards and building codes, a complete and accurate restoration is not possible.
The scope includes: 1. Demolish north elevator addition 2. Restore exterior masonry, new windows and bell in the tower 3. Restore the original ground level truck room -provide ramped connection to the south elevator/ bathroom addition. New exterior doors and windows to match original design. Optional recon- struction of the original Dormitory wall. 4. Rehabilitate the south elevator addition. Add new elevator (multiple stops to provide accessibility standards) 5. Add new multiple stop elevator to allow accessibility to the auditorium and old fi re truck area and basement level 6. Modify the existing egress stair in the southwest corner of the Auditorium to the exterior for added emergency 7. Rehabilitate offi ces on each fl oor 8. Restore the original Auditorium Demolish added fl oors/infi ll Reconstruct missing balcony extension to match original design Reconstruct stage area to match original design Reconstruct the grand stairs from the entry with arched ceiling above New windows on the north to match original design Concrete fl oor with pattern to match original design New auditorium seating Install replicated historic pendant lights New supplemental lighting/sound system Restore original fi nishes 9. New HVAC system (per narrative) 10. New lighting throughout 11. New exterior lighting for building and site 12. Rework the fi re suppression system with new alarm system
Option #1 Estimated Project Budget $5,352,430.00
Construction Cost Estimate $4,622,430.00 Site work Exterior Restoration Interior Adaptive Construction FF& E $ 250,000.00 Soft Costs A/E Fees and Expenses $ 480,000.00
Dallas | Austin www.architexas.com 16 NEW SIDEWALK
EXIST. STOP SIGN
EXISTING FIRE HYDRANT
CONC. SIDEWALK OVERLAID EXIST. CONCRETE APRON EXISTING LIGHT POLE
EXISTING SIGN
OLD DENTON CITY HALL UP 7505 SF N ELM STREET N ELM N CEDAR STREET N CEDAR
RESTORED FLAGPOLE
EXIST'G CONC. MECH YARD
FENCE FOR THE MECH. PAD
EXISTING SIDEWALK
EXISTING P.P
N PECAN STREET
N Site Plan 1 1/16" = 1'-0"
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #1 Date: 8/8/2017 MECHANICAL A102 342 SF MECHANICAL A103
UP 397 SF
CORR. UP A104 142 SF DN
OVERHEAD DOOR
OFFICE A105 127 SF
ELEV. 2 36 SF
SHARED OFFICE B101 2646 SF MEN'S A106 CORR. 172 SF A107 OFFICE 483 SF A108 527 SF N ELM STREET
WORK ROOM/ WOMEN'S BREAKROOM A109 B118 211 SF 775 SF DN DN DN UP CORR. A110 UP CORR. 98 SF B114 264 SF ELEC/DATA WOMEN'S MEN'S ELEV. 1 A111 B116 B115 58 SF STORAGE 395 SF 154 SF 158 SF A112 374 SF STORAGE B113 UP UP 42 SF
Proposed Level A/B - Total Floor Area 8426 SF
Level A/B Total Useable Area - 6000 SF 1 1/8" = 1'-0" CORRIDORS - 1210 SF N RESTROOMS - 695 SF STORAGE - 570 SF ELEC/DATA - 395 SF OFFICE - 3320 SF TRUE NORTH WORK/BREAK ROOM- 775 SF
N PECAN STREET
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #1 Date: 8/8/2017 OFFICE OFFICE C202 C201 91 SF OFFICE 219 SF C203 248 SF
CORR. D221 DN 41 SF STAIR 3 C204
129 SF UP 3' - 0"
MEN'S C206 CORR. OFFICE DN 138 SF C207 C208 213 SF 369 SF
ELEV. 2 C209 36 SF
CORR. STAGE AUDITORIUM STAIR 2 UP LOBBY UP UP D222 D223 D224
6' - 0" C210 C211 459 SF 545 SF 2377 SF 185 SF 276 SF
WOMEN'S C219 210 SF
CORR. OFFICE
DN C212 C213 316 SF 369 SF
UP
3' - 0" STAIR 1 DN C218 DN 144 SF
ELEV. 1 C217 50 SF OFFICE Proposed Level C - Total Floor Area 3922 SF C215 CONFERENCE 240 SF Total Useable Area - 3440 SF C216 212 SF CORRIDORS - 1073 SF OFFICES - 1525 SF CONFERENCE - 212 SF RESTROOMS - 335 SF
Proposed Level D - Total Floor Area 3584 SF Total Useable Area - 3405 SF
CORRIDORS - 595 SF AUDITORIUM - 2377 SF N Floor Levels C/D STAGE - 545 SF 1 1/8" = 1'-0"
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #1 Date: 8/8/2017 OFFICE OFFICE OFFICE E301 E302 E303 225 SF 207 SF 173 SF
STAIR 3 DN E319 60 SF OFFICE ? UP E304 ? 214 SF ?
WOMEN'S E317 OFFICE 255 SF E305 186 SF
CONFERENCE UPPER PART OF STAGE AUDITORIUM BELOW BALCONY ABOVE E315 OFFICE 144 SF CORR. E306 E316 167 SF 581 SF
MEN'S E314 241 SF
OFFICE E307 CORR. 265 SF E313 UP 68 SF STAIR 1 E312 DN 77 SF OFFICE E308 ELEV. 1 MEN'S WOMEN'S 225 SF 50 SF E320 E321
OFFICE OFFICE E310 E309 UP 93 SF 87 SF
Proposed Level E - Total Floor Area 3922 SF
Total Useable Area - 3536 SF
CORRIDORS - 670 SF N OFFICES - 2222 SF Floor Level E RESTROOMS - 500 SF 1 1/8" = 1'-0" CONFERENCE - 145 SF
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #1 Date: UP
UPPER PART OF STAGE AUDITORIUM BELOW BALCONY PROJECTOR ROOM 1395 SF 196 SF
UP
Proposed Level F - 1680 SF
Total Useable Area - 1590 SF N BALCONY - 1395 SF Level F PROJECTOR ROOM - 196 SF 1 1/8" = 1'-0" TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #1 Date: 8/8/2017 Option #2 Rehabilitation of the building with the restoration of the exterior and an adaptive use strategy for the interior to accommodate complimentary new use.
The potential use can be an adaption to a multi-purpose use that can be for a community meeting facility, event space and small theater uses. The scope of work is similar to Option #1. The offi ces can be for city and/ or nonprofi t users. The auditorium can be a small performance hall and the original fi re station area can be an event /reception space seating approximately 150 for banquets or a small theater. The event space can open to a garden area on the north side.
Option #2 Estimated Project Budget $5,698,956.00
Construction Cost Estimate $ 4,868,956.00 Site work Exterior Restoration Interior Adaptive Construction FF&E $ 350,000.00 Soft Costs A/E Fees and Expenses $ 480,000.00
Dallas | Austin www.architexas.com 17 NEW SIDEWALK 8' - 0"
EXIST. STOP SIGN 10' - 0"
EXISTING FIRE HYDRANT
CONC. SIDEWALK OVERLAID COURTYARD EXIST. CONCRETE APRON EXISTING LIGHT POLE
EXISTING SIGN
OLD DENTON CITY HALL UP 7505 SF N ELM STREET N ELM N CEDAR STREET N CEDAR
EXIST'G CONC. MECH YARD
FENCE FOR THE MECH. PAD
RESTORED FLAGPOLE
EXISTING SIDEWALK
EXISTING P.P
N PECAN STREET
N Site Plan 1 1/16" = 1'-0"
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #2 Date: 8/8/2017 COURTYARD 1676 SF MECHANICAL A102 342 SF MECHANICAL A103
UP 397 SF
CORR. UP A104
142 SFDN
OVERHEAD DOOR
OFFICE A105 127 SF
ELEV. 2 36 SF
EVENT SPACE B101 2646 SF MEN'S A106 CORR. OFFICE 172 SF A107 483 SF A108 527 SF N ELM STREET
CATERING KITCHEN WOMEN'S B118 A109 775 SF 211 SF DN DN DN UP CORR. A110 UP CORR. 98 SF B114 264 SF ELEC/DATA WOMEN'S MEN'S ELEV. 1 A111 B116 B115 58 SF STORAGE 395 SF 154 SF 158 SF A112 374 SF STORAGE B113 UP 42 SF
Level A/B Proposed Level A/B - Total Floor Area 8426 SF 1 1/8" = 1'-0" Total Useable Area - 6600 SF
N CORRIDORS - 1035 SF RESTROOMS - 695 SF STORAGE - 570 SF ELEC/DATA - 395 SF TRUE NORTH OFFICE - 655 SF EVENT SPACE - 2646 SF CATERING KITCHEN- 775 SF COURTYARD- 1676 SF
N PECAN STREET
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #2 Date: 8/8/2017 OFFICE OFFICE C202 OFFICE C201 91 SF C203 219 SF 248 SF
CORR. D221 DN 41 SF STAIR 3 C204
129 SF UP 3' - 0"
MEN'S C206 CORR. OFFICE DN 138 SF C207 C208 213 SF 369 SF
ELEV. 2 C209 36 SF
CORR. STAGE STAIR 2 AUDITORIUM UP LOBBY UP UP D222 D223
6' - 0" C210 D224 C211 459 SF 545 SF 184 SF 2377 SF 276 SF
WOMEN'S C219 210 SF CORR. OFFICE
DN C212 C213 316 SF 369 SF
UP 3' - 0"
DN STAIR 1 C218
144 SF DN
ELEV. 1 C217 50 SF OFFICE Proposed Level C - Total Floor Area 3922 SF C215 CONFERENCE 240 SF Total Useable Area - 3440 SF C216 212 SF CORRIDORS - 1073 SF OFFICES - 1425 SF CONFERENCE - 212 SF RESTROOMS - 340 SF
Proposed Level D - Total Floor Area 3584 SF Total Useable Area - 3405 SF
CORRIDORS - 595 SF AUDITORIUM - 2377 SF N Floor Levels C/D STAGE - 545 SF 1 1/8" = 1'-0"
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #2 Date: 8/8/2017 OFFICE OFFICE OFFICE E301 E302 E303 225 SF 207 SF 173 SF
STAIR 3 DN E319 60 SF OFFICE ? UP E304 ? 214 SF ?
WOMEN'S E317 OFFICE 246 SF E305 186 SF
CONFERENCE UPPER PART OF STAGE AUDITORIUM BELOW BALCONY ABOVE E315 OFFICE 144 SF CORR. E306 E316 167 SF 581 SF
MEN'S E314 241 SF
OFFICE E307 CORR. 265 SF E313 UP 68 SF STAIR 1 E312 DN 77 SF OFFICE E308 ELEV. 1 MEN'S WOMEN'S 225 SF 50 SF E320 E321
OFFICE OFFICE E310 E309 UP 93 SF 87 SF
Proposed Level E - Total Floor Area 3922 SF
Total Useable Area - 3536 SF
CORRIDORS - 670 SF N OFFICES - 2222 SF Floor Level E RESTROOMS - 500 SF 1 1/8" = 1'-0" CONFERENCE - 145 SF
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #2 Date: UP
UPPER PART OF STAGE AUDITORIUM BELOW BALCONY PROJECTOR ROOM 1395 SF 196 SF
UP
Proposed Level F - 1680 SF
Total Useable Area - 1590 SF N BALCONY - 1395 SF Level F PROJECTOR ROOM - 196 SF 1 1/8" = 1'-0" TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #2 Date: 8/8/2017 Option#3 Restoration of the exterior and renovation of the interior to meet the minimum requirements of life safety and accessibility.
This option is a minimal approach to restore the exterior to the greatest extent possible while leaving the 1980’s interior and exterior renovations.
This scope of work includes:
1. Restore exterior masonry and new windows 2. Rehabilitate the south and north elevator additions. Add new elevators(multiple stops to provide accessibility standards) 3. Modify the existing egress stair in the southwest corner of the Auditorium to the exterior for add- ed emergency 4. Rehabilitate construct offi ces on each fl oor for new programed use 5. New HVAC system (per narrative) 6. New lighting (LED) throughout 7. Rework the fi re suppression system and add emergency egress (exit) lights 8. Rehabilitate interior fi nishes 9. Upgrade all bathrooms and other plumbing systems to meet local codes
Option #3 Estimated Project Budget $ 3,775,176.00
Construction Cost Estimate $ 3,315,176.00 Site work Exterior Restoration Interior Renovation Construction FF& E $ 120,000.00 Soft Costs A/E Fees and Expenses $ 340,000.00
Dallas | Austin www.architexas.com 18 EXISTING SIDEWALK
EXIST. STOP SIGN
EXIST. CONC. APRON PATCHED EXISTING FIRE HYDRANT
CONC. SIDEWALK OVERLAID EXIST. CONCRETE APRON EXISTING LIGHT POLE
EXISTING SIGN
OLD DENTON CITY HALL
7505 SF N ELM STREET N ELM N CEDAR STREET N CEDAR
EXIST'G CONC. MECH YARD
RESTORED FLAGPOLE
EXISTING SIDEWALK
EXISTING P.P
N PECAN STREET
N Site Plan 1 1/16" = 1'-0"
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #3 Date: 8/8/2017 MECHANICAL MECHANICAL
ELEV. 2 50 SF
UP
UP
UP
BUILDING OFFICIAL STORAGE SECRETARY/ RECEPTION
TOILET SECRETARY
PLANS EXAMINER
OFFICER STORAGE
DEPUTY BUILDING INSPECTION COMPUTER OFFICIAL DIAGNOSTIC N ELM STREET OFFICER
ADMIN HVAC/ ASST. STORAGE UP
UP OFFICER
STORAGE UP UP
UP ELEVATOR EQUIP. ROOM TELEPHONE/ ELEV. 1 COMPUTER 50 SF
RESTROOM RESTROOM STORAGE STORAGE UP
Level A/B 1 1/8" = 1'-0"
N
TRUE NORTH
N PECAN STREET
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #3 Date: 8/8/2017 PLANNER SECRETARY DIRECTOR
ELEV. 2 50 SF CORRIDOR
DN TOILET
UP UP CORRIDOR COMMUNITY G.I.S IMPROVEMENT
COMMUNITY IMPROVEMENT CORR. CORR. WAR ROOM SHARED LIBRARY CONFERENCE VIDEO BREAK TESTING ROOM
RAISED FLOOR COMMUNITY COMMUNITY CORR. THIS AREA IMPROVEMENT IMPROVEMENT RECEPTION LOBBY UP UP
MEN'S
PLAN TECH. BREAK ROOM JAN. PLANNER
WOMEN'S PLAN TECH.
CORR.
UTILITY OFFICE UP CORRIDOR UP PLANNER
DN
ELECTRICAL STORAGE
ELEV. 1 CORRIDOR 50 SF SECRETARY
PLANNER PLANNER UP
N Level C/D 1 1/8" = 1'-0"
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #3 Date: 8/8/2017 OFFICE ADMIN CONFERENCE ROOM
ELEV. 2 50 SF CORRIDOR
DN
UP OFFICE
OFFICE PHONE EQUIP.
PLANNER
PLANNER
CONFERENCE PLANNER ROOM
UP PLANNER
DN
CORRIDOR ELEV. 1 50 SF
WORK ROOM SECRETARY OFFICE
N Level E 1 1/8" = 1'-0"
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #3 Date: 8/8/2017 ELEV. 2 50 SF
UP
PLAN STORAGE/FILES
OFFICES
MECH. ROOM COMMON AREA
OFFICES UP
OFFICE UPUP UP
ELEV. 1 50 SF
MEN'S WOMEN'S
N Level F 1 1/8" = 1'-0"
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #3 Date: 8/8/2017 State Historic Preservation Tax credits The state tax credit program provides a 25% historic franchise or insurance tax credit based on the qual- ifi ed rehabilitation expenditures. To qualify for the 25% tax credit for historic buildings, the rehabilitation must be approved as meeting The Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings.
Benefi t and Financial Requirements The owner is eligible to recapture 25% of the total qualifying rehabilitation costs in the form of franchise tax credits. There is a fi ve year recapture period and the credits may be sold or transferred.
Qualifying rehabilitation expenditures must exceed $5,000.00. Qualifying expenditures generally include all hard and soft costs associated with the rehabilitation with the exception of building acquisition, addi- tions, FF&E and site work.
An owner may receive the state tax credits in successive applications for any fi scal year after 2014 if the cost threshold and other program requirements are met. As such, a large project may be broken into phases, effectively extending the recapture period.
Upon completion of a certifi ed rehabilitation under the state program there are no additional regulatory or review requirements.
Eligibility For participation in the program, the subject building must be listed as a state landmark or national land- mark or be determined eligible to be listed.
Process The state tax credit process is handled in three parts. The Part A: Evaluation of Signifi cance application establishes whether the building currently is listed on the National Register of Historic Places, is designat- ed a Recorded Texas Historic Landmark or State Archaeological Landmark, or if it is eligible for listing. If the building is not yet listed but is found to be eligible, the tax credit project may be undertaken while the designation process is pursued.
The Part B: Description of Rehabilitation describes the existing conditions of the property and the pro- posed scope of work. Photographs must be provided, which fully describe the building and clearly show the condition of all major character-defi ning features of the building prior to the start of work. The pro- posed work is evaluated by THC staff for its conformance to the Standards.
The Part C: Request for Certifi cation of Completed Work is submitted upon completion of the project and documents that the work was completed as proposed and in accordance with the Standards. Once the THC determines that the completed work meets the Standards, a Certifi cate of Eligibility for the state historic tax credit is provided to the owner. This certifi cate must be presented to the Texas Offi ce of the Comptroller to receive the state tax credits.
Dallas | Austin www.architexas.com 19 Appendix
Dallas | Austin www.architexas.com 20
OLD CITY HALL - DENTON
DENTON, TEXAS
MECHANICAL, ELECTRICAL, PLUMBING AND FIRE/LIFE SAFETY SURVEY REPORT
ARJO PROJECT NO. 5751
AUGUST 2017
THE SEAL APPEARING ON THIS THE SEAL APPEARING ON THIS DOCUMENT WAS AUTHORIZED DOCUMENT WAS AUTHORIZED BY BILL HOWSE, P.E. #27230 BY JAMES H. BAILEY, JR., P.E. AUGUST 3, 2017 #62360 AUGUST 3, 2017
SUBMITTED TO: SUBMITTED BY:
ARCHITEXAS ARJO ENGINEERS, INC. 1907 MARILLA. 5501 LBJ FREEWAY SECOND FLOOR SUITE 435 HOUSTON, TEXAS 77095 DALLAS, TEXAS 75240 PROPERTY CONDITION ASSESSMENT OLD CITY HALL - DENTON DENTON, TEXAS
MECHANICAL, ELECTRICAL, PLUMBING AND FIRE/LIFE SAFETY SYSTEMS
Mechanical Systems
The HVAC hydronic system is for VAV cooling only with electrical perimeter heating zones. A 60 ton, R-22, air cooled chiller supplies chilled water to air handler on the top floor. The chiller was salvaged from another building several years ago. It appears to be operating acceptably but is approximately 15 years old and, in our opinion, is not of adequate capacity to service a fully occupied building. Any renovation should plan on replacing the machine with a new 90 ton machine.
The air handler on the top floor was installed in approximately 1980 and is beyond its normally expected life. It is currently leaking and, with any renovation, should be replaced with a new 36,000 CFM air handler. The return air system is somewhat suspect. There is no obvious return air chase and it was reported that some of the walls were used for return air. A renovation would require the system be addressed. The VAV terminal boxes on the exterior were reported and appeared to be in good condition.
Two chilled water pumps circulate HVAC cooling water between the air handler and the chiller. The pumps appear to be in good condition.
There is an energy management system to turn equipment on/off. Controls are pneumatic and electric.
Electrical Systems
The building is fed by one 300 KVA pad mounted electric utility company transformer. There is an 18 KW back-up generator that supplies required emergency power. The electrical feed from the utility company transformer serves a distribution panel in the basement. The distribution panel feeds panels in the basement and two levels above.
PROPERTY CONDITION ASSESSMENT OLD CITY HALL - DENTON DENTON, TEXAS
The distribution panel is labeled ‘MAINS’. It is 277/480 volt, 600 amps. This panel has six fused switches, each is a service disconnect. ‘MAINS’ service panels ‘HEB’, ‘HCD’ and ‘HCF’. The distribution panel also serves two elevators and a chiller.
Panel ‘HAB’ located adjacent the distribution panel is 277/480 volts, 100 amps, main lugs only with 42 total spaces. This panel feeds a 30 KVA transformer with serves panel ‘LAB’. Panel ‘LAB’ is 120/208 volts with a 100 amp main breaker and 24 spaces. Panel ‘LAB’ sub-feeds adjacent panel. Label was not legible. This panel was 120/208 volts with a 100 amp main breaker and has 20 spaces.
Panel ‘EH’ located in the basement and is 277/480 volts, 225 amp main lugs only with 20 space and feeds transformer ‘EL’. The transformer is 15 KVA and serves panel ‘EL’. Panel ‘EL’ is 120/208 volts with a 60 amp main circuit breaker and has 27 spaces. Panel ‘EH’ is fed from normal power and emergency power via an 18 KW generator located in the basement and an automatic transfer switch.
Panel ‘HCD’ is located on the first level and is 277/480 volts, 225 amps main lugs only. This panel has 38 spaces and feeds transformer ‘LCD’. The transformer is 15 KVA and serves panel ‘LCD’. Panel ‘LCD’ is 120/208 volts with a 60 amp main circuit breaker.
Panel ‘HEF’ is located on the second level and is 277/480 volts, 225 amps main lugs only. This panel has 42 spaces and feeds transformer ‘LEF’. The transformer is 15 KVA and serves panel ‘LEF’. Panel ‘LEF’ is 120/208 volts with a 60 amp main circuit breaker.
PROPERTY CONDITION ASSESSMENT OLD CITY HALL - DENTON DENTON, TEXAS
Electrical Systems Continued
Lighting throughout the building is mostly fluorescent with some incandescent mixed in. The incandescent lights selected to remain could be retrofitted with LED replacement lamps. The fluorescent lights will need to be replaced with LED fixtures.
The fire alarm system is an addressable Silent Knight system that will be adequate to serve the new design. Plumbing Systems
The domestic water piping appears to be copper. Sewer piping appears to be cast iron. Storm piping is accomplished by exterior downspouts that are discharged at grade. Natural gas is supplied in steel piping to the emergency generator.
Water closets are tank type Lavatories are both countertop and wall mounted. A renovation would require restrooms to be modified for handicap accessibility a 50 gallon9KW electric water heater is located in the 2nd floor. There appears to be some ground water under the building as water was seen going into a sump in the basement Life Safety
The building is equipped with a fire sprinkler system and fire alarm. The fire water riser enters the building in the basement where the fire water riser is located. The system had an inspection tag dated December, 2016.
PROPERTY CONDITION ASSESSMENT OLD CITY HALL - DENTON DENTON, TEXAS
Opinions of Repairs and Recommendations
1. Replace the 60 Ton Chiller with a 90 Ton Chiller.
2. Replace the Air Handler on the top floor.
3. Develop the Return Air System for the building.
4. The electric service and distribution may be adequate. However, if the heating is converted to gas the electric service would be adequate. There is currently gas service to the building
5. The building is using fluorescent and incandescent lighting fixtures. The fluorescent fixtures should be replaced with LED and the incandescent fixtures should be reused. Retrofit the incandescent fixtures with LED replacement lamps.
6. The emergency generator appears to be adequate to serve the buildings’ egress and exiting lights.
7. The fire alarm control panel appears to be adequate to serve the re-design for this building.
ARCHITEXAS OLD CITY HALL DENTON, TEXAS
1. 60 Ton Trane Air Cooled Chiller.
2. Chilled Water Piping. ARCHITEXAS OLD CITY HALL DENTON, TEXAS
3. York Air Handling Unit on Top Floor.
4. Return Air Opening in Floor. ARCHITEXAS OLD CITY HALL DENTON, TEXAS
5. Chilled Water Pumps in Mechanical Room.
6. Air Compressor for Pneumatic Controls. ARCHITEXAS OLD CITY HALL DENTON, TEXAS
7. Controls for Air Handler.
8. Typical Ceiling Fixtures. ARCHITEXAS OLD CITY HALL DENTON, TEXAS
9. Utility Company Switch and Transformer for Building.
10. Main Switchgear in Basement. ARCHITEXAS OLD CITY HALL DENTON, TEXAS
11. Typical Electrical Panel in Basement.
12. Telephone Panel in Basement. ARCHITEXAS OLD CITY HALL DENTON, TEXAS
13. Restroom Fixtures on 2nd Floor.
14. Typical Tank Water Closet. ARCHITEXAS OLD CITY HALL DENTON, TEXAS
15. 50 Gallon Electric Water Heater on 1st Floor.
16. Gas Fired Emergency Generator in Basement.
ARCHITEXAS OLD CITY HALL DENTON, TEXAS
17. Fire Alarm Panel in Basement.
18. Fire Sprinkler Riser in Basement.
Spreadsheet Report Page 1 Denton City Hall - Option 1 8/6/2017 12:40 PM
Takeoff Labor Material Material Sub Other Group Phase Item Description Labor Cost/Unit Sub Cost/Unit Other Cost/Unit Total Amount Quantity Amount Cost/Unit Amount Amount Amount GENERAL REQUIREMENTS 01.000 PROJECT MANAGEMENT 01.310 2000 Project manager (50%) 9.00 mo 9,500.00 /mo 85,500 ------85,500 2005 Project superintendent 18.00 mo 7,500.00 /mo 135,000 ------135,000 CONSTRUCTION FACILITIES 01.520 1005 Project office 18.00 mo ------350.00 /mo 6,300 6,300 1050 Storage trailers 18.00 mo ------280.00 /mo 5,040 5,040 1060 Portable toilets 18.00 mo ------240.00 /mo 4,320 4,320 CONSTRUCTION AIDS 01.540 1017 Phone/fax/internet 18.00 mo ------350.00 /mo 6,300 6,300 1025 Copies/blue prints 1.00 ls ------825.00 /ls 825 825 1050 Dumpsters 12.00 ea ------500.00 /ea 6,000 6,000 9010 Equipment rental (lifts/scaffolding) 1.00 ls - - - - 7,200.00 /ls 7,200 - - 7,200 TEMP BARRIERS & ENCLOSURE 01.560 9000 Construction fencing 1.00 ls - - - - 1,760.00 /ls 1,760 - - 1,760 PROJECT IDENTIFICATION 01.580 1000 Project sign 1.00 ea - - - - 750.00 /ea 750 - - 750 CLEANING 01.740 2010 Final cleaning 1.00 ls 4,800.00 /ls 4,800 ------4,800 SITE CONSTRUCTION 02.000 DEMOLITION 02.220 9040 Demolition 1.00 ls - - - - 215,000.00 /ls 215,000 - - 215,000 EXTERIOR PLANTS 02.930 9001 Restore landscaping 1.00 ls - - - - 6,500.00 /ls 6,500 - - 6,500 CONCRETE WORK 03.000 CAST-IN-PLACE CONCRETE 03.300 9000 Exterior concrete (ramps/stair repairs) 1.00 ls - - - - 26,200.00 /ls 26,200 - - 26,200 9001 Interior concrete stairs/ramps/trenches 1.00 ls - - - - 92,800.00 /ls 92,800 - - 92,800 MASONRY 04.000 CONCRETE MASONRY UNITS 04.220 9000 New elevator shafts 1.00 ls - - - - 75,000.00 /ls 75,000 - - 75,000 MASONRY RESTORATION 04.900 9000 Exterior masonry cleaning/restoration 1.00 ls - - - - 28,250.00 /ls 28,250 - - 28,250 9005 Masonry openings for overhead doors 1.00 ls - - - - 27,500.00 /ls 27,500 - - 27,500 METALS 05.000 STRUCTURAL STEEL 05.120 9000 Structural steel 1.00 ls - - - - 158,000.00 /ls 158,000 - - 158,000 HANDRAILS & RAILINGS 05.520 4010 Exterior metal railings 1.00 ls - - 6,200.00 /ls 6,200 - - 6,200 9000 Interior metal railings 1.00 ls - - - - 19,600.00 /ls 19,600 - - 19,600 Spreadsheet Report Page 2 Denton City Hall - Option 1 8/6/2017 12:40 PM
Takeoff Labor Material Material Sub Other Group Phase Item Description Labor Cost/Unit Sub Cost/Unit Other Cost/Unit Total Amount Quantity Amount Cost/Unit Amount Amount Amount STAIR TREADS AND NOSING 05.550 4000 Stair nosings 1.00 ls - - 12,700.00 /ls 12,700 - - 12,700 WOOD AND PLASTICS 06.000 ROUGH CARPENTRY 06.100 9000 Rough carpentry (framing at stage/balcony) 1.00 ls - - - - 64,600.00 /ls 64,600 - - 64,600 FINISH CARPENTRY 06.200 9000 Finish carpentry (trim/millwork/railings/etc.) 1.00 ls - - - - 71,000.00 /ls 71,000 - - 71,000 WOOD RESTORATION-CLEANING 06.910 9000 Misc. repairs/new bell at Bell Tower 1.00 ls - - - - 13,600.00 /ls 13,600 - - 13,600 THERMAL/MOISTURE PROTECT 07.000 ROOFING 07.490 9000 Roof/gutter/downspout repairs 1.00 ls - - - - 27,500.00 /ls 27,500 - - 27,500 DOORS & WINDOWS 08.000 DOORS 08.050 9000 New doors/hardware 1.00 ls - - - - 112,400.00 /ls 112,400 - - 112,400 METAL DOOR RESTORATION 08.190 9000 Restoration/repair of existing entry doors 1.00 ls - - - - 8,500.00 /ls 8,500 - - 8,500 OVERHEAD DOORS 08.360 9000 OH doors 1.00 ls - - - - 23,300.00 /ls 23,300 - - 23,300 WINDOWS 08.500 9000 New wood windows 1.00 ls - - - - 188,000.00 /ls 188,000 - - 188,000 FINISHES 09.000 GYPSUM BOARD ASSEMBLIES 09.260 9000 Drywall/framing/ceilings 1.00 ls - - - - 187,000.00 /ls 187,000 - - 187,000 PLASTER RESTORATION 09.280 9000 Plaster restoration 1.00 ls - - - - 32,000.00 /ls 32,000 - - 32,000 TILE 09.300 9000 Tile (restroom floors/walls and main entry) 1.00 ls - - - - 45,700.00 /ls 45,700 - - 45,700 SPECIALTY CEILINGS 09.545 9000 Vaulted ceiling 1.00 ls - - - - 17,200.00 /ls 17,200 - - 17,200 SPECIALTY FLOORING 09.620 9000 Decorative concrete overlay in Auditorium 1.00 ls - - - - 42,300.00 /ls 42,300 - - 42,300 WOOD FLOORING 09.640 9005 New wood flooring (balcony and stage) 1.00 ls - - - - 33,200.00 /ls 33,200 - - 33,200 CARPET 09.680 9010 Carpet/VCT (offices/event space/etc.) 1.00 ls - - - - 68,900.00 /ls 68,900 - - 68,900 Spreadsheet Report Page 3 Denton City Hall - Option 1 8/6/2017 12:40 PM
Takeoff Labor Material Material Sub Other Group Phase Item Description Labor Cost/Unit Sub Cost/Unit Other Cost/Unit Total Amount Quantity Amount Cost/Unit Amount Amount Amount PAINTS AND COATINGS 09.900 9000 Paint/finishes 1.00 ls - - - - 148,200.00 /ls 148,200 - - 148,200 SPECIALTIES 10.000 SPECIALTIES 10.050 9020 Acoustical upgrades for Auditorium 1.00 ls - - - - 36,200.00 /ls 36,200 - - 36,200 INDENTIFICATION DEVICES 10.400 9001 Signage 1.00 ls - - - - 3,600.00 /ls 3,600 - - 3,600 FIRE PROTECTION 10.520 9000 Fire extinguisher/cabinets 1.00 ls - - - - 2,800.00 /ls 2,800 - - 2,800 TOILET ACCESSORIES 10.810 9000 Toilet partitions/accessories 1.00 ls - - - - 7,500.00 /ls 7,500 - - 7,500 EQUIPMENT 11.000 AUDIO-VISUAL EQUIPMENT 11.130 9000 Audio-visual system 1.00 ls - - - - 27,700.00 /ls 27,700 - - 27,700 FURNISHINGS 12.000 FIXED AUDIENCE SEATING 12.610 9005 Fixed seating 1.00 ls - - - - 150,000.00 /ls 150,000 - - 150,000 SPECIAL CONSTRUCTION 13.000 DETECTION AND ALARM 13.850 9000 Fire alarm 1.00 ls - - - - 18,500.00 /ls 18,500 - - 18,500 FIRE SUPPRESSION 13.900 9000 Fire sprinkler 1.00 ls - - - - 31,200.00 /ls 31,200 - - 31,200 CONVEYING SYSTEMS 14.000 ELEVATORS 14.200 9000 Elevators (2 each) 1.00 ls - - - - 193,000.00 /ls 193,000 - - 193,000 MECHANICAL 15.000 PLUMBING 15.350 9000 Plumbing 1.00 ls - - - - 122,000.00 /ls 122,000 - - 122,000 HVAC 15.700 9000 HVAC 1.00 ls - - - - 582,000.00 /ls 582,000 - - 582,000 ELECTRICAL 16.000 ELECTRICAL POWER 16.200 9000 Electrical 1.00 ls - - - - 386,000.00 /ls 386,000 - - 386,000 Spreadsheet Report Page 4 Denton City Hall - Option 1 8/6/2017 12:40 PM
Estimate Totals
Description Amount Totals Hours Rate Cost Basis Cost per Unit Percent of Total Labor 225,300 4.83% Material Subcontract 3,321,360 71.24% Equipment Other 28,785 0.62% 3,575,445 3,575,445 76.69 76.69%
Permits 34,968 0.750 % T 0.75% General Liability 54,156 1.500 % T 1.16% GC Contingency 366,457 10.000 % T 7.86% O&P 604,654 15.000 % T 12.97% P & P Bond - GC 26,750 B 0.57% Total 4,662,430 Spreadsheet Report Page 1 Denton City Hall - Option 2 8/6/2017 12:43 PM
Takeoff Labor Material Material Sub Other Group Phase Item Description Labor Cost/Unit Sub Cost/Unit Other Cost/Unit Total Amount Quantity Amount Cost/Unit Amount Amount Amount GENERAL REQUIREMENTS 01.000 PROJECT MANAGEMENT 01.310 2000 Project manager (50%) 9.00 mo 9,500.00 /mo 85,500 ------85,500 2005 Project superintendent 18.00 mo 7,500.00 /mo 135,000 ------135,000 CONSTRUCTION FACILITIES 01.520 1005 Project office 18.00 mo ------350.00 /mo 6,300 6,300 1050 Storage trailers 18.00 mo ------280.00 /mo 5,040 5,040 1060 Portable toilets 18.00 mo ------240.00 /mo 4,320 4,320 CONSTRUCTION AIDS 01.540 1017 Phone/fax/internet 18.00 mo ------350.00 /mo 6,300 6,300 1025 Copies/blue prints 1.00 ls ------825.00 /ls 825 825 1050 Dumpsters 12.00 ea ------500.00 /ea 6,000 6,000 9010 Equipment rental (lifts/scaffolding) 1.00 ls - - - - 7,200.00 /ls 7,200 - - 7,200 TEMP BARRIERS & ENCLOSURE 01.560 9000 Construction fencing 1.00 ls - - - - 1,760.00 /ls 1,760 - - 1,760 PROJECT IDENTIFICATION 01.580 1000 Project sign 1.00 ea - - - - 750.00 /ea 750 - - 750 CLEANING 01.740 2010 Final cleaning 1.00 ls 4,800.00 /ls 4,800 ------4,800 SITE CONSTRUCTION 02.000 DEMOLITION 02.220 9040 Demolition 1.00 ls - - - - 225,000.00 /ls 225,000 - - 225,000 EXTERIOR PLANTS 02.930 9001 Landscaping 1.00 ls - - - - 19,500.00 /ls 19,500 - - 19,500 CONCRETE WORK 03.000 CAST-IN-PLACE CONCRETE 03.300 9000 Exterior concrete (ramps/stair repairs/courtyard area) 1.00 ls - - - - 49,200.00 /ls 49,200 - - 49,200 9001 Interior concrete stairs/ramps/trenches 1.00 ls - - - - 92,800.00 /ls 92,800 - - 92,800 MASONRY 04.000 CONCRETE MASONRY UNITS 04.220 9000 New elevator shafts 1.00 ls - - - - 75,000.00 /ls 75,000 - - 75,000 MASONRY RESTORATION 04.900 9000 Exterior masonry cleaning/restoration 1.00 ls - - - - 28,250.00 /ls 28,250 - - 28,250 9005 Masonry openings for overhead doors 1.00 ls - - - - 27,500.00 /ls 27,500 - - 27,500 METALS 05.000 STRUCTURAL STEEL 05.120 9000 Structural steel 1.00 ls - - - - 158,000.00 /ls 158,000 - - 158,000 HANDRAILS & RAILINGS 05.520 4010 Exterior metal railings 1.00 ls - - 6,200.00 /ls 6,200 - - 6,200 9000 Interior metal railings 1.00 ls - - - - 19,600.00 /ls 19,600 - - 19,600 Spreadsheet Report Page 2 Denton City Hall - Option 2 8/6/2017 12:43 PM
Takeoff Labor Material Material Sub Other Group Phase Item Description Labor Cost/Unit Sub Cost/Unit Other Cost/Unit Total Amount Quantity Amount Cost/Unit Amount Amount Amount STAIR TREADS AND NOSING 05.550 4000 Stair nosings 1.00 ls - - 12,700.00 /ls 12,700 - - 12,700 WOOD AND PLASTICS 06.000 ROUGH CARPENTRY 06.100 9000 Rough carpentry (framing at stage/balcony) 1.00 ls - - - - 64,600.00 /ls 64,600 - - 64,600 FINISH CARPENTRY 06.200 9000 Finish carpentry (trim/millwork/railings/etc.) 1.00 ls - - - - 71,000.00 /ls 71,000 - - 71,000 WOOD RESTORATION-CLEANING 06.910 9000 Misc. repairs/new bell at Bell Tower 1.00 ls - - - - 13,600.00 /ls 13,600 - - 13,600 THERMAL/MOISTURE PROTECT 07.000 ROOFING 07.490 9000 Roof/gutter/downspout repairs 1.00 ls - - - - 27,500.00 /ls 27,500 - - 27,500 DOORS & WINDOWS 08.000 DOORS 08.050 9000 New doors/hardware 1.00 ls - - - - 112,400.00 /ls 112,400 - - 112,400 METAL DOOR RESTORATION 08.190 9000 Restoration/repair of existing entry doors 1.00 ls - - - - 8,500.00 /ls 8,500 - - 8,500 OVERHEAD DOORS 08.360 9000 OH doors 1.00 ls - - - - 23,300.00 /ls 23,300 - - 23,300 WINDOWS 08.500 9000 New wood windows 1.00 ls - - - - 188,000.00 /ls 188,000 - - 188,000 FINISHES 09.000 GYPSUM BOARD ASSEMBLIES 09.260 9000 Drywall/framing/ceilings 1.00 ls - - - - 193,000.00 /ls 193,000 - - 193,000 PLASTER RESTORATION 09.280 9000 Plaster restoration 1.00 ls - - - - 32,000.00 /ls 32,000 - - 32,000 TILE 09.300 9000 Tile (restroom floors/walls and main entry) 1.00 ls - - - - 45,700.00 /ls 45,700 - - 45,700 SPECIALTY CEILINGS 09.545 9000 Vaulted ceiling 1.00 ls - - - - 17,200.00 /ls 17,200 - - 17,200 SPECIALTY FLOORING 09.620 9000 Decorative concrete overlay in Auditorium 1.00 ls - - - - 42,300.00 /ls 42,300 - - 42,300 WOOD FLOORING 09.640 9005 New wood flooring (balcony and stage) 1.00 ls - - - - 33,200.00 /ls 33,200 - - 33,200 CARPET 09.680 9010 Carpet/VCT (offices/event space/etc.) 1.00 ls - - - - 68,900.00 /ls 68,900 - - 68,900 Spreadsheet Report Page 3 Denton City Hall - Option 2 8/6/2017 12:43 PM
Takeoff Labor Material Material Sub Other Group Phase Item Description Labor Cost/Unit Sub Cost/Unit Other Cost/Unit Total Amount Quantity Amount Cost/Unit Amount Amount Amount PAINTS AND COATINGS 09.900 9000 Paint/finishes 1.00 ls - - - - 148,200.00 /ls 148,200 - - 148,200 SPECIALTIES 10.000 SPECIALTIES 10.050 9020 Acoustical upgrades for Auditorium 1.00 ls - - - - 36,200.00 /ls 36,200 - - 36,200 INDENTIFICATION DEVICES 10.400 9001 Signage 1.00 ls - - - - 3,600.00 /ls 3,600 - - 3,600 FIRE PROTECTION 10.520 9000 Fire extinguisher/cabinets 1.00 ls - - - - 2,800.00 /ls 2,800 - - 2,800 TOILET ACCESSORIES 10.810 9000 Toilet partitions/accessories 1.00 ls - - - - 7,500.00 /ls 7,500 - - 7,500 EQUIPMENT 11.000 AUDIO-VISUAL EQUIPMENT 11.130 9000 Audio-visual system 1.00 ls - - - - 27,700.00 /ls 27,700 - - 27,700 KITCHEN EQUIPMENT 11.450 9000 Catering kitchen 1.00 ls - - - - 87,300.00 /ls 87,300 - - 87,300 FURNISHINGS 12.000 FIXED AUDIENCE SEATING 12.610 9005 Fixed seating 1.00 ls - - - - 150,000.00 /ls 150,000 - - 150,000 SPECIAL CONSTRUCTION 13.000 DETECTION AND ALARM 13.850 9000 Fire alarm 1.00 ls - - - - 18,500.00 /ls 18,500 - - 18,500 FIRE SUPPRESSION 13.900 9000 Fire sprinkler 1.00 ls - - - - 31,200.00 /ls 31,200 - - 31,200 CONVEYING SYSTEMS 14.000 ELEVATORS 14.200 9000 Elevators (2 each) 1.00 ls - - - - 193,000.00 /ls 193,000 - - 193,000 MECHANICAL 15.000 PLUMBING 15.350 9000 Plumbing 1.00 ls - - - - 142,000.00 /ls 142,000 - - 142,000 HVAC 15.700 9000 HVAC 1.00 ls - - - - 582,000.00 /ls 582,000 - - 582,000 ELECTRICAL 16.000 ELECTRICAL POWER 16.200 9000 Electrical 1.00 ls - - - - 386,000.00 /ls 386,000 - - 386,000 Spreadsheet Report Page 4 Denton City Hall - Option 2 8/6/2017 12:43 PM
Estimate Totals
Description Amount Totals Hours Rate Cost Basis Cost per Unit Percent of Total Labor 225,300 4.63% Material Subcontract 3,480,660 71.49% Equipment Other 28,785 0.59% 3,734,745 3,734,745 76.71 76.71%
Permits 36,517 0.750 % T 0.75% General Liability 56,569 1.500 % T 1.16% GC Contingency 382,783 10.000 % T 7.86% O&P 631,592 15.000 % T 12.97% P & P Bond - GC 26,750 B 0.55% Total 4,868,956 Spreadsheet Report Page 1 Denton City Hall - Option 3 8/6/2017 12:48 PM
Takeoff Labor Material Material Sub Other Group Phase Item Description Labor Cost/Unit Sub Cost/Unit Other Cost/Unit Total Amount Quantity Amount Cost/Unit Amount Amount Amount GENERAL REQUIREMENTS 01.000 PROJECT MANAGEMENT 01.310 2000 Project manager (50%) 7.00 mo 9,500.00 /mo 66,500 ------66,500 2005 Project superintendent 14.00 mo 7,500.00 /mo 105,000 ------105,000 CONSTRUCTION FACILITIES 01.520 1005 Project office 14.00 mo ------350.00 /mo 4,900 4,900 1050 Storage trailers 14.00 mo ------280.00 /mo 3,920 3,920 1060 Portable toilets 14.00 mo ------240.00 /mo 3,360 3,360 CONSTRUCTION AIDS 01.540 1017 Phone/fax/internet 14.00 mo ------350.00 /mo 4,900 4,900 1025 Copies/blue prints 1.00 ls ------825.00 /ls 825 825 1050 Dumpsters 10.00 ea ------500.00 /ea 5,000 5,000 9010 Equipment rental (lifts/scaffolding) 1.00 ls - - - - 7,200.00 /ls 7,200 - - 7,200 TEMP BARRIERS & ENCLOSURE 01.560 9000 Construction fencing 1.00 ls - - - - 1,760.00 /ls 1,760 - - 1,760 PROJECT IDENTIFICATION 01.580 1000 Project sign 1.00 ea - - - - 750.00 /ea 750 - - 750 CLEANING 01.740 2010 Final cleaning 1.00 ls 4,800.00 /ls 4,800 ------4,800 SITE CONSTRUCTION 02.000 DEMOLITION 02.220 9040 Demolition 1.00 ls - - - - 142,000.00 /ls 142,000 - - 142,000 EXTERIOR PLANTS 02.930 9001 Restore landscaping 1.00 ls - - - - 6,500.00 /ls 6,500 - - 6,500 CONCRETE WORK 03.000 CAST-IN-PLACE CONCRETE 03.300 9000 Exterior concrete (ramps/stair repairs) 1.00 ls - - - - 26,200.00 /ls 26,200 - - 26,200 9001 Interior concrete stairs/ramps/trenches 1.00 ls - - - - 44,800.00 /ls 44,800 - - 44,800 MASONRY 04.000 CONCRETE MASONRY UNITS 04.220 9000 New elevator shaft 1.00 ls - - - - 44,600.00 /ls 44,600 - - 44,600 MASONRY RESTORATION 04.900 9000 Exterior masonry cleaning/restoration 1.00 ls - - - - 28,250.00 /ls 28,250 - - 28,250 METALS 05.000 HANDRAILS & RAILINGS 05.520 4010 Exterior metal railings 1.00 ls - - 6,200.00 /ls 6,200 - - 6,200 9000 Handrails/guardrails - sub 1.00 ls - - - - 9,600.00 /ls 9,600 - - 9,600 STAIR TREADS AND NOSING 05.550 4000 Stair nosings 1.00 ls - - 7,700.00 /ls 7,700 - - 7,700 Spreadsheet Report Page 2 Denton City Hall - Option 3 8/6/2017 12:48 PM
Takeoff Labor Material Material Sub Other Group Phase Item Description Labor Cost/Unit Sub Cost/Unit Other Cost/Unit Total Amount Quantity Amount Cost/Unit Amount Amount Amount WOOD AND PLASTICS 06.000 FINISH CARPENTRY 06.200 9000 Finish carpentry (trim/millwork/railings/etc.) 1.00 ls - - - - 71,000.00 /ls 71,000 - - 71,000 WOOD RESTORATION-CLEANING 06.910 9000 Misc. repairs/new bell at Bell Tower 1.00 ls - - - - 13,600.00 /ls 13,600 - - 13,600 THERMAL/MOISTURE PROTECT 07.000 ROOFING 07.490 9000 Roof/gutter/downspout repairs 1.00 ls - - - - 27,500.00 /ls 27,500 - - 27,500 DOORS & WINDOWS 08.000 DOORS 08.050 9000 New doors/hardware 1.00 ls - - - - 112,400.00 /ls 112,400 - - 112,400 METAL DOOR RESTORATION 08.190 9000 Restoration/repair of existing entry doors 1.00 ls - - - - 8,500.00 /ls 8,500 - - 8,500 WINDOWS 08.500 9000 New wood windows 1.00 ls - - - - 188,000.00 /ls 188,000 - - 188,000 FINISHES 09.000 GYPSUM BOARD ASSEMBLIES 09.260 9000 Drywall/framing/ceilings 1.00 ls - - - - 56,000.00 /ls 56,000 - - 56,000 TILE 09.300 9000 Tile (restroom floors/walls and main entry) 1.00 ls - - - - 45,700.00 /ls 45,700 - - 45,700 WOOD FLOORING 09.640 9005 New wood flooring (balcony and stage) 1.00 ls - - - - 33,200.00 /ls 33,200 - - 33,200 CARPET 09.680 9010 Carpet/VCT (offices/event space/etc.) 1.00 ls - - - - 79,600.00 /ls 79,600 - - 79,600 PAINTS AND COATINGS 09.900 9000 Paint/finishes 1.00 ls - - - - 148,200.00 /ls 148,200 - - 148,200 SPECIALTIES 10.000 INDENTIFICATION DEVICES 10.400 9001 Signage 1.00 ls - - - - 3,600.00 /ls 3,600 - - 3,600 FIRE PROTECTION 10.520 9000 Fire extinguisher/cabinets 1.00 ls - - - - 2,800.00 /ls 2,800 - - 2,800 TOILET ACCESSORIES 10.810 9000 Toilet partitions/accessories 1.00 ls - - - - 7,500.00 /ls 7,500 - - 7,500 SPECIAL CONSTRUCTION 13.000 DETECTION AND ALARM 13.850 Spreadsheet Report Page 3 Denton City Hall - Option 3 8/6/2017 12:48 PM
Takeoff Labor Material Material Sub Other Group Phase Item Description Labor Cost/Unit Sub Cost/Unit Other Cost/Unit Total Amount Quantity Amount Cost/Unit Amount Amount Amount DETECTION AND ALARM 13.850 9000 Fire alarm 1.00 ls - - - - 18,500.00 /ls 18,500 - - 18,500 FIRE SUPPRESSION 13.900 9000 Fire sprinkler 1.00 ls - - - - 31,200.00 /ls 31,200 - - 31,200 CONVEYING SYSTEMS 14.000 ELEVATORS 14.200 9000 Elevators (1 each) 1.00 ls - - - - 98,200.00 /ls 98,200 - - 98,200 MECHANICAL 15.000 PLUMBING 15.350 9000 Plumbing 1.00 ls - - - - 122,000.00 /ls 122,000 - - 122,000 HVAC 15.700 9000 HVAC 1.00 ls - - - - 582,000.00 /ls 582,000 - - 582,000 ELECTRICAL 16.000 ELECTRICAL POWER 16.200 9000 Electrical 1.00 ls - - - - 362,000.00 /ls 362,000 - - 362,000
Estimate Totals
Description Amount Totals Hours Rate Cost Basis Cost per Unit Percent of Total Labor 176,300 5.32% Material Subcontract 2,337,060 70.50% Equipment Other 22,905 0.69% 2,536,265 2,536,265 76.50 76.50%
Permits 24,864 0.750 % T 0.75% General Liability 38,417 1.500 % T 1.16% GC Contingency 259,955 10.000 % T 7.84% O&P 428,925 15.000 % T 12.94% P & P Bond - GC 26,750 B 0.81% Total 3,315,176 NEW SIDEWALK
EXISTING FIRE HYDRANT W. MCKINNEY STREET
EXIST. STOP SIGN
CONC. SIDEWALK OVERLAID EXIST. CONCRETE APRON PARKING/EVENT COURTYARD
EXISTING LIGHT POLE
EXISTING SIGN
LOADING AREA UP N ELM STREET ELM N N CEDAR STREET CEDAR N
RESTORED FLAGPOLE EXIST'G CONC. MECH YARD CHILLER
FENCE FOR THE MECH. PAD
TRASH ELEC. TRANSFORMERS EXISTING P.P LOADING AREA
EXISTING SIDEWALK
N PECAN STREET
N 1 Site Plan 1/16" = 1'-0"
TRUE NORTH
Project: OLD DENTON CITY HALL Location: 221 N Elm St, Denton, TX Phase: Schematic Design - Opt #3 Date: 03/30/2018
DENTON CITY HALL WEST PROJECT CONCEPTUAL BUSINESS PLAN
PREPARED BY JOANNA ST. ANGELO ARTS CONSULTANT
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CITY OF DENTON – CITY HALL WEST PROJECT CONCEPTUAL BUSINESS PLAN
CITY HALL WEST – ADAPTIVE USE PROJECT • RE DEVELOP AS A MULTIPURPOSE COMMUNITY CULTURAL CENTER • 25,635 SQUARE FEET • BUILT IN 1927 • ORIGINALLY SERVED AS CITY HALL, MUNICIPAL AUDITORIUM and FIREHOUSE • SIGNIFICTLY MODIFIED MULTIPLE TIMES FOR OTHER CITY USES - 1948, 1959, 1989, 1998 and 2001 • CURRENTLY UNOCCUPIED – VACATED NOVEMBER 2016
City Hall West is a City of Denton building, no longer in use, that formerly housed various City Department offices and has been used as a Fire Station, Police Station, home of the Planning and Development Department in addition to its original purpose as the official Denton City Hall. While in relatively good structural condition, it has had significant design modifications from the original design, deferred maintenance issues, accessibility compliance issues, building code issues and outdated mechanical systems. While many modifications were made, most of these can be reversed to allow the building to be rehabilitated to regain its essential historical character. It is designated as a Texas Historic Landmark but is not on the National Register of Historic Places. There are fewer limitations on design changes with the current designation versus having both designations.
The facility includes two large, significant spaces that are well configured to support community and cultural uses. These include a large 4,512 square foot auditorium with a balcony and small stage, and large 3,420 square foot open space on the lower rear level that is easily adapted to multipurpose uses for community meetings, exhibits, conferences, training sessions, rehearsals, performances, and private rentals, such as wedding receptions. This would include installing a catering kitchen and appropriate support spaces.
The building also includes two floors at the front, configured as office and meeting space. The main entrance to the building is on the first floor of this portion. These two floors encompass approximately
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4,000 square feet of office space that could be redesigned as rentable office and/or studio space and would support a large conference room for use by a variety of community and civic groups.
The basement area includes approximately 2,000 square feet of utility and storage space, in addition to restrooms and hallways. This space is not suitable for office uses other than janitorial and maintenance personnel and may have limited use for visual arts workshop areas. There will be a need for storage space for chairs, tables, and other equipment to support community uses in the multipurpose room and the auditorium, and these areas could be designated for storage and would also include the mechanical and equipment rooms.
The building lends itself well to adaptation as a multipurpose community cultural center and contains existing assets that would provide substantial benefit to the community as well as artists and arts groups. A public survey, which garnered 367 responses, indicates a strong preference for this type of use and supports the concept of multipurpose use. There is an unusually high percentage of “creatives” in the community and a documented lack of affordable facilities to support them according to comments from many of the people who completed the survey.
There are multiple examples of successful multipurpose cultural facilities in Texas and several in the North Texas region that show the value and benefit to the community for these types of projects. These include: • McKinney Performing Arts Center located in the Historic Collin County Courthouse • Sammons Center for the Arts located in the Historic Dallas Turtle Creek Pump Station • The Kemp Center for the Arts located in a historic library in Wichita Falls, Texas • The Louise Hopkins Underwood Center for the Arts in Lubbock, Texas All are similar in size and scope of operations. Some are privately managed, and some are city-managed. There are pros and cons to each of these management options, but both can work. The private management model allows for public/private partnerships and access to private philanthropy. This option is generally more cost-effective due to more flexibility in procurement and staffing, and access to volunteers. The city-managed model is more stable and less prone to recessionary program reductions. This business plan will outline both options. Neither option provides a “break-even” model and both will require some City support for facility operations. In either case, the facility should be considered an amenity like a park, library or recreation center, none of which operate as positive cash flow facilities. It
3 is unrealistic to expect that the facility will ever cover its costs through rents and service fees. City facilities simply aren’t designed to pay for themselves. From City Halls to fire stations, these facilities are all tax supported, so the best that can be expected is to find a way to enable some cost-recovery.
The development of multipurpose community cultural center will enhance the ability of the City of Denton to achieve an official Cultural District designation by the Texas Commission on the Arts that can provide significant annual funding for cultural activities across the City, including this facility.
MANAGEMENT MODELS:
PRIVATE 501(C)(3) MANAGEMENT MODEL - PUBLIC/PRIVATE PARTNERSHIP
The private operator model utilizing either an existing local nonprofit organization or creating one specifically for the purpose of operating the facility as a Multipurpose Community Cultural Center, is a proven method for efficient, responsive management that also harnesses local philanthropy to cover a portion of the costs. The Sammons Center for the Arts in Dallas, and the Louise Hopkins Underwood Center for the Arts in Lubbock, both utilize this management model with much success.
There are two methods for utilizing this management model. The first is a long-term lease that spells out the obligations of both parties for managing and financing operations. The second is a Management Agreement, usually contracted in ten-year renewable terms. Either will work, but the long-term lease method is more agreeable to outside funders, such as foundations and corporate sponsors, which can be helpful in obtaining capital and program funding for the project. The private management model will allow additional investment from the private sector through grants, contributions and naming rights opportunities. It also allows for ongoing philanthropy to support the operations and programs through annual campaigns, state and federal grants, corporate sponsorships, endowments, and foundation grants for programs. Funders, whether foundations or individuals are reluctant to provide contributions and grants to municipalities or other government entities.
This private management model would require the investment by the City of Denton for capital renovation costs through a bond program, but would enable the nonprofit partner to access additional funding from philanthropic support for specialized equipment and furnishings to outfit the theater and
4 multipurpose room, and purchase office equipment such as copiers, conference room fixtures, chairs and tables, and other items that would be necessary for public uses such as performances, conferences, trainings, and outside rentals. A nonprofit partner could also initiate an endowment campaign to help offset operating costs through investment returns and would be in a position to do future capital campaigns to provide funding for future repairs and replacements that would be needed as the facility ages and mechanical systems need replacement.
There are several ways to approach the public/private relationship: 1.) Provide a capped annual reimbursement to be negotiated within the lease or management agreement for a percentage of the total operating costs. For example, 60% City-40% Private Nonprofit Partner. This percentage could be renegotiated in ten-year increments as the nonprofit partner is able to grow an endowment and annual campaign to provide more of the funding. The nonprofit partner agency would retain all rental and service fees, develop original programming, and engage in fundraising campaigns to support operations and create endowments. 2.) City of Denton pays direct the costs for all utilities, repairs, insurance and provides janitorial and grounds maintenance through existing City departments. This would still require a direct subsidy, but significantly less than option One. However, the City would also be paying for any health insurance and pension requirements for janitorial and grounds maintenance staff along with the ancillary expenses of human resources, workers compensation, etc. related to those City staff, so would likely be more costly in the long run. The private nonprofit partner would retain the rental and service fees, manage fundraising, etc. as in option One. 3.) Utilize a hybrid of the first two where the City provides direct-pay of utilities and provides the maintenance personnel for the first year or two and gradually moves towards the capped annual reimbursement to reduce the costs associated with the direct-pay model. The nonprofit partners would retain rents and fees, do the fundraising, etc. as in option One. All terms would be negotiated in advance between the City and the nonprofit agency.
PUBLIC MANAGEMENT MODEL
The City of Denton could undertake the management and operations of the facility and hire the personnel as City of Denton employees. The City would pay for all utilities, repairs, insurance, and maintenance, as well as the full cost of renovations, furnishings and equipment, technology, supplies,
5 future capital needs, and any other costs associated with managing the facility. This is the model used by the City of McKinney for the McKinney Performing Arts Center and the City of Wichita Falls for the Kemp Center for the Arts. This model is less financially efficient than the Public/Private model and limits the opportunity to access private philanthropy for both capital and program costs, but it does guarantee stability, especially in economic downturns. With a private nonprofit operator, there is always a chance that they will fail, although with sufficient annual support this is less likely. In the case that the nonprofit partner would fail, another nonprofit agency could be tapped to step in. Again, the terms of the agreement should specify the options for the City of Denton in this case.
RECOMMENDATION FOR CITY HALL WEST
Based on thirty years of experience managing a multiuse cultural facility and my work with many other similar facilities, I believe that the Public/Private Management Model provides a better opportunity to share costs for both the capital investment and the ongoing operating costs for the facility. It also provides more flexibility in facility operations for salary and wage levels, reduces the burden of covering health insurance and pension costs, provides a more competitive bid process for any major repairs or future renovations by utilizing the private partner to manage that process, and allows for substantial ongoing private philanthropy. Option #3, the hybrid method for the partnership, would guarantee that the project gets off the ground in the first year to 18 months and provide sufficient oversight to ensure that the private nonprofit can navigate the first year or so before the facility gets to full capacity of operations. Once there is sufficient rental activity in place, and an annual campaign has been launched, the City can begin to remove some of the support and move toward a capped annual subsidy, leaving the nonprofit partner to manage costs to stay within its budget and limit the financial impact on the City of Denton. This plan should be laid out in a negotiated agreement.
FACILITY CONFIGURATION
The best and highest use for the City Hall West building is the renovation and development of a Multipurpose Community Cultural Center that can support both arts and cultural uses along with community access for public meetings, conferences, training sessions and workshops, and outside rentals for events such as weddings, retirement parties, and corporate events. The current configuration
6 of the building includes the original auditorium with balcony, a large open space at the rear of the building, basement storage and mechanical rooms, and office space in the front portion of the building.
THEATER/AUDITORIUM: The auditorium space is a straightforward rehabilitation back to its essential original design. Since it was already structured as a theater/auditorium, it could be used for performances by theater and performing arts groups, conferences and training sessions for corporate, educational groups, nonprofit groups and City of Denton uses. To maximize flexibility, a larger stage than the original design with a backstage passageway will be needed to allow entrance to the stage from either stage left or stage right. There is not enough room for a formal fly space or wing space, but some very basic elements of these could be incorporated into the renovation. The main floor should accommodate flexible seating, rather than fixed seating, so that it can be configured for performances, or with tables and chairs for conferences, training sessions, corporate events, and private rentals such as weddings, etc. The balcony would have fixed seating and the projection room would be outfitted to allow movie projectors for film festivals and educational training sessions.
The theater would allow flexible seating capacity for as few as 100 and as many as 237 people to enable events of all types and sizes as well as theater in the round. This would include both the balcony and main floor and assumes the balcony would be raked but the main floor would not be raked. The balcony could be closed off when smaller groups are using the theater space. A basic lighting grid and sound system would be required for all users that could be augmented with rental equipment. Comfortable permanent seats would be necessary in the balcony, but for the main level, 130 comfortable chairs (8 extra chairs as replacements) that can be stacked and removed as needed, would be ideal along with a selection of round and rectangular tables so the room can be set up for any kind of event. This will also allow wheel chair/accessibility for all events. This flexibility would allow the most rental options for this space and rental fees would be set on sliding scales for nonprofit, commercial and private rentals.
BALCONY, PROJECTOR ROOM: The balcony would require very little change to restore it for seating. Installing comfortable fixed seats with folding seat bottoms, along with some speakers and a sound booth at the front, is all that is needed. Spotlights can be mounted on the front of the balcony to augment the lighting in the overhead grid. The
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Projector Room could be re-equipped with the proper equipment, sound proofing and ventilation, and it would be ready to support film festivals and other types of film events.
MULTIPURPOSE ROOM, KITCHEN, PATIO & STORAGE: The large 3400 sq. foot space on the lower level at the rear of the building has potential for a myriad of uses. When rehabilitated, it will be able to support rehearsals, performances, meetings, educational and training events, exhibits, special events such as fundraisers, conferences, commercial/corporate events, and private rentals such as weddings and parties. This would require taking a portion of the square footage from one side of the room for a kitchen and for a storage area. This would leave about 2,800 square feet of usable open space and provide maximum flexibility to serve the widest possible spectrum of uses for the community. This size space would support banquet space for about 200 people, reception space for about 300, and allow configuration for all types of educational, community and special event uses. A large load-in area at the rear facing Cedar Street, with garage-style door, is essential to allow artworks, catering, equipment, and other deliveries to be easily and safely brought in. Large garage-style doors, simulating the original historic firehouse design, would be an advantage on the north facade facing McKinney Street This would allow for free flow of patrons and guests to the outside landscaped patio area during events when it is used as an ancillary space and additional load in options.
PATIO/PARKING COURT: The outdoor space on the north side of the building would be a valuable ancillary space that would allow additional parking. Additional load-in areas, and a space that could be cordoned off as a landscaped patio for special event use, would provide additional flexibility for a variety of rentals and increase financial yield on some event rentals. The area could be defined with a low cast iron fence and gate, so it could be used for either parking or event space. This would allow for the area to be opened when needed for parking and secured when set up as event space and would maximize the flexibility of the facility.
KITCHEN: The kitchen would be set up as a catering kitchen and not suitable for food preparation, which would require extra venting and installation of a grease trap, both expensive, and not needed by caterers. A catering kitchen is more than sufficient for most uses and would require a large double-wide commercial refrigerator, a large commercial convection oven, a commercial dishwasher, a large capacity ice machine, several microwaves, a deep commercial sink, lockable storage cabinets, a separate hand
8 washing sink, and large stainless-steel prep tables. The option of a large pass-through counter with pull- down shutter should be considered.
STORAGE: A large storage space with oversized doors to store tables, chairs, and equipment for the multipurpose room is essential to efficient management of that room. Portable exhibit panels could also be stored there when not in use.
OFFICE, STUDIO, & CONFERENCE SPACE: The two floors at the front of the facility facing Elm Street are already configured for office uses and have potential to support 10 to 12 rentable studio and/or office spaces that would provide regular income. The first floor would be designed to allow for a large main entrance lobby to support the theater space. Men and women’s restrooms and an accessibility elevator to the raised existing auditorium space will be provided. Offices for building management would be located on either side of the expanded lobby and would include a box office window to support the theater. These two office locations would allow for building personnel to be accessible to visitors and patrons and let them keep an eye on building activity for more security. One of these management offices would also contain the original vault that could allow temporary storage of any valuable items such as artworks, or overnight box office receipts from events. The other spaces on the first floor could be configured as needed for rentable studio or office space. A large co-working space might also be a consideration for this first-floor office area.
The second floor has more square footage to be utilized for office or studio space and has a suitable option to create a large, well-appointed conference room of around 450 square feet in the center front of the building. This conference room would have capacity for 15 to 20 around the table and additional seating for 8 to 10 around the perimeter of the room. The other spaces are available to be used as rentable office or studio spaces, sized from 150 to 600 square feet. Additional restrooms would be needed to serve both the office/studio spaces as well as the theater balcony. A small kitchen/break-room would fit well between the two restrooms and would help support the conference space for meetings where food or refreshments are served.
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The Management office would also house a copy center for tenant use and would generate income from fees billed for copies made by tenants. An additional copier would be installed in the second-floor kitchen/break room area to support the office/studio tenants on that floor. Office and studio tenants would not be allowed to install separate copiers because they use a lot of electricity and would reduce the amount of revenue available as a cost offset for building management.
CONFERENCE ROOM: A large conference room located on the second floor would allow many uses for cultural and nonprofit groups for meetings and trainings, City of Denton meeting uses, tenant organization meetings, and corporate and commercial meetings. A large conference table with comfortable chairs and extra seating along the walls will support a variety of meeting activities. Having a projector and screen available, along with a white board and conference phone capabilities, would provide ample options for many groups to utilize the meeting space.
BASEMENT - MECHANICALS, SERVICE ELEVATOR: The building is constructed with mismatched levels between the front and rear portions of the building. This arrangement necessitates some stairways and elevators to bridge the up and down from front to back. There are two existing elevators for this purpose and one of those would be retained and modernized with the other removed and a small elevator installed near the main entrance to the theater. Currently, there is no service elevator in the building which is an essential element for a workable facility, regardless of its use. A service elevator should be installed close to the entrance from Pecan Street on the South side of the building.
The basement level has five spaces that will serve well for storage and mechanical rooms, and one space that would be configured for management offices for janitorial, security and event personnel. Several of these spaces might be usable for certain types of visual arts workshop areas, or with lockable storage for equipment and supplies used by visual artists or performing artists that are needed for their activities. This would provide another opportunity to recover revenue through minimal rental fees or use fees.
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RESTROOMS: There is a requirement for Americans with Disabilities Act (ADA)-compliant, accessible restrooms, one on each of the three main levels, to be installed adjacent to the service elevator on the south side of the building. These would be unisex and could also serve as family restrooms, with pull-down changing tables. The second floor, on the front of the building, would incorporate designated handicapped stalls in the two restrooms on that floor to ensure that the entire building is compliant. There is need for a total of nine restrooms in the facility with three on each floor. This will provide adequate facilities for any type of event within the facility and comply with ADA guidelines.
SECURITY: The building poses some significant security issues, particularly with the south entrance on Pecan Street, which is the handicapped entrance. This entrance is out of direct sight of management and does not have a direct connection with the management offices at the front entrance or in the basement. To address this issue, a robust security system, with cameras and monitored entrances, is essential. The systems available today are very effective and affordable, and most can operate with wireless cameras and motion detectors. This facility would require cameras at all entrances, common areas and within the two main public event spaces and would include a sophisticated monitor system with live feed as well as minimum 72-hour recording capacity. Additionally, motion detectors, door and window alarms, and fire panel would be part of the system with 24-hour security monitoring through one of the commercial companies that has capacity to monitor both the alarm system and the fire panel. Additionally, the entrances should have the option for card key access, two-way video, and remote door locks that can be monitored by management personnel and can allow for entrances to be locked down in emergencies or unlocked remotely to admit deliveries or visitors.
It is assumed that security guards would be required onsite at most events involving large numbers of people and/or included alcohol.
TELEPHONY AND WiFi:
Robust Wi-Fi capacity is essential to office tenants as well as visitors and event participants. A single provider can set up both Wi-Fi and telephone systems and there are several options to manage both. Fiberoptic cable would be installed by the provider and then either a wired VoIP (preferred) or wireless
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VoIP phone system can be installed to provide phone systems to the offices and studios, and a main router would power the Wi-Fi system, with firewall, for the secure Wi-Fi system. The Management would bill out for phone service provided to tenants to recover the costs. Secure Wi-Fi is recommended over public Wi-Fi.
PARKING: Adequate parking is essential to the success of this project. Fortunately, the City of Denton recently developed a large parking lot directly behind the building (west) and street parking is available on some side streets. There are six parking spaces in front of the building and three designated handicapped parking spaces on the south side of the building off Pecan Street. There is also a good option to create six more parking spaces in a parking court on the north side of the building off West McKinney Street This area could also be dual-purpose and could be gated so it could be closed off and used as a patio for some events. This would also allow very good handicapped access into the multipurpose room for events of all kinds.
STAFFING NEEDS: The minimum staffing needs for operations are three fulltime (FTE) and 1 part time (PTE) position, with an additional part time janitorial position to be added in the second or third year of operations, as the facility is booked for more hours and events. Other needs can be handled with contract personnel for bookkeeping, IT, Sound/Lighting Tech, Special Event help, and Fundraising expertise could be either contract or part time initially. As the building progresses towards full capacity, and fundraising begins to increase, additional fulltime and part time personnel will be necessary, and a fulltime Development Director would be warranted.
Minimum Staffing includes Manager/Executive Director (FTE), Assistant Manager/Administrative Coordinator (FTE), Building Supervisor/Building Custodian (FTE) and Assistant Custodian/Special Event Help (PTE).
3 Fulltime Positions: Manager or Executive Director (ED): The requirements for the position will include experience in fundraising and grant writing, prior management level experience, preferably in the nonprofit field, knowledge of financial management, marketing/public relations, and program development. The ED
12 will be responsible for hiring all personnel, office leasing, engaging contract personnel, financial management, grant writing, developing the annual campaign, organizing and managing programs, seeking bids and approving contracts, marketing and publicity, tenant relations, oversight of all personnel and volunteers, managing personnel records, and ensuring compliance with all federal, state and local guidelines for nonprofit corporations.
Assistant Director or Administrative Coordinator: The requirements for the position are clerical and administrative experience, technical expertise with computer systems, proficiency with software: Microsoft Word, PowerPoint, Excel, and good communication skills. This employee would be responsible for all scheduling of the theater, multipurpose room and conference room, preparing facility rental contracts, meeting with prospective facility users, office administration, managing office equipment, ordering supplies, and supporting the Manager/Executive Director, as needed.
Building Manager or Building Custodian: The Building Maintenance Supervisor will be required to manage the building operations, including doing janitorial work, event set-ups and break-downs, minor repairs and maintenance such as changing HVAC filters, light bulbs, basic plumbing repairs such as unclogging drains, etc. This position is also responsible for maintaining inventory of janitorial supplies, supervising contract maintenance workers, such as grounds maintenance and pest control, building lock- up, monthly roof and mechanical inspections, and other maintenance-related tasks. This position would also require basic knowledge of sound and lighting systems for the theater and multipurpose room. The ideal candidate will have prior experience in a similar position and appropriate vocational training in building systems maintenance. This position is critical whether the facility is run by a private nonprofit or the City of Denton due to the unique equipment in the theater, and the unique needs of the users. It is vital that there be a permanent staff member with comprehensive knowledge of the building systems, use guidelines, and specialized equipment.
1 Part time Position: Assistant Custodian/Special Event Help: This position would support the Building Manager/Building Custodian with janitorial and maintenance work, setting up and breaking down for events, assisting with lighting and sound in theater as needed, supervising evening and weekend activities, ensuring building is secured and locked after events.
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OTHER POSITIONS: Depending on whether the facility is managed by the City of Denton or by a private nonprofit partner, additional part time or fulltime positions may be needed. If managed by a nonprofit, a full or part time development director would be needed within a year or two to manage fundraising and the annual campaign. This might also be a contract position. Additional part time Janitorial/Maintenance Help would be needed once the facility is running at maximum capacity to help cover special event set-ups and break downs, hang exhibits, etc.
CONTRACT POSITIONS:
• Bookkeeper • Sound and Lighting Technicians • IT Technician • Fundraising/Development (if not a direct hire position) • Artistic Director(s)/Curator(s) once programs are established
FEE AND RENTAL SCHEDULE:
Office/Studio Rentals are assumed at $12.00 per square foot as an average. An option to consider is to create a co-working space in one of the large corner offices where desk space is rented by the month similar to a membership. Undesignated desk space would be priced less than designated desk space. For example, a base level member would pay $150 per month and would use whatever desk is available. A higher- level member would pay $250 per month and would have a reserved spot. This could be configured for either office or artists studio uses. Visual artists are especially in need of workspace, so this would be a good option to serve a number of artists simultaneously. For the theater and Multipurpose Room, an hourly or by-use fee schedule is appropriate. A suggested fee schedule is included in the next section.
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FACILITY RENTAL SCHEDULE
RESIDENT NON-RESIDENT SPACE NONPROFIT NONPROFIT COMMERCIAL PRIVATE RENTAL
ALL PURPOSE ROOM
REHEARSAL / AUDITION $30/HR $50/ HR N/A N/A PERFORMANCE $250 $500 $1,000 N/A PARTY / RECEPTION $350 $1,000 $1,500 $1,500 MTG. / WKSHOP / CONF. $30/HR $50/ HR $150 / HR N/A EXHIBITS $150/DAY $200/DAY $500/DAY N/A
CONFERENCE ROOM/ CLASSROOM
MEETING $25/HR $35/HR $50/HR N/A CLASS/WORKSHOP $25/HR $35/HR $50/HR N/A
THEATER PERFORMANCE $300/PER PERF* $500 PER/PERF* $1000/PER PERF* $1,500 TECH/REHEARSAL $150/PER DAY* $200/PER DAY* $500/PER DAY* N/A MEETING/WORKSHOP $250/1/2 DAY $350/1/2 DAY $800/1/2 DAY N/A RECORDING SESSION $250/DAY $350/DAY $1000/DAY N/A
SPECIAL PHOTOGRAPHY/VIDEO $50/HR $75/HR $100 / HR, $500/DAY TBD YOGA $200 N/A N/A MULTI-ROOM RENTAL** TBD TBD TBD TBD
*Multiple Rental Days - Volume Discount Applies TBD **Second Room at half price
POTENTIAL BUILDING USERS:
MUSEUMS CHORAL GROUPS MUSIC ACADEMIES AND MUSIC GROUPS DANCE ACADEMIES AND COMPANIES FILM FESTIVALS THEATER/DRAMA GROUPS VISUAL ARTS GROUPS/CLASSES EXHIBITS PRIVATE AND CORPORATE RENTALS 15
SOURCES OF OPERATING REVENUE:
• THEATER RENTALS TO ARTS GROUPS AND COMMUNITY GROUPS • MULTIPURPOSE ROOM RENTAL TO COMMUNITY AND CULTURAL GROUPS • FACILITY RENTALS FOR CORPORATE AND PRIVATE EVENTS • NONPROFIT PROGRAMS/TICKET SALES • SPECIAL EVENTS • FOUNDATION GRANTS (for example - Meadows Foundation, Moody Foundation) • ANNUAL CAMPAIGN • MEMBERSHIPS • CONCESSIONS • SPONSORSHIPS • ENDOWMENT • CITY OF DENTON OPERATIONS SUBSIDY
CAPITAL FUND – SOURCES: City of Denton Bond Program (for A&E and Renovations) Foundation Grants (for Equipment and Furnishings) Naming Rights (for Operating Endowment and Equipment and Furnishings) Individuals and Business/Corporate (for Equipment and Furnishings and Grand Opening)
OPERATING BUDGET: (first full twelve months and years 2 and 3): The projected budgets assume the public/private partnership model, with a nonprofit 501(c)(3) organization managing the facility and raising some of the funds needed to support operations. If the City of Denton assumes management of the facility, Program Revenue, Fundraising Revenues and Endowment Revenues would be replaced with City Funding and the related expenses for those same categories would be deleted. Costs for the City of Denton, as the facility manager, would likely be 15% to 20% more than projected expenses for a public/private partnership, due to higher personnel costs for benefits and pension requirements.
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ATTACHMENTS
• Needs Assessment Survey Results
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City Hall West Proposal Feedback Summary
How Supportive Are You? Count Percent Comment Summary Count Extremely 43 59% Include Veterans Museum 7 Very 21 29% Proposed Fee Schedule is too Expensive 7 Moderately 6 8% Consider Acoustics/Soundproofing 4 Slightly 3 4% Consider Possible Duplication with Current Denton Facilities 4 Not at all 0 0% Parking Concerns 4 Total 73 100% Include Film Screenings 3 Backstage is too Small 2 Clarify Funding Sources 2 Clarify Vision For Use 2 Clarify Where Dressing Rooms are Located 2 How Supportive Are You of the Proposal? Create a Dance Friendly Space 2 Incorporate Cultural District Work 2 70% Space for Artists to Work in the Building 2 59% 60% Add Comfortable Auditorium Seats 1 Concern for Restoring Building Exterior 1 50% Consider Sustainability and Energy Usage 1 40% Consider Tax Credits for Renovation 1 29% Create Partnerships with Universities for Performing Arts 1 30% Dedicate Space for Fine Arts 1 20% Denton Based Management 1 8% Ensure Quality Facility Maintenance 1 10% 4% Expedite Construction Time 1 0% Get Quotes from Multiple Architects 1 Extremely Very Moderately Slightly Not at all Include a Social Space (Café) 1 Include Art Classes 1 Include Art Gallery/ Two-Dimensional Work 1 Include Organizations Expressing Interest in the Proposal 1 Include Outdoor Lighting 1 Include Space for Artist Sales 1 Include Toy Museum 1 Income Projects are High 1 More Public Meeting Space 1 Strengthen Connection to Square in Design 1 Date Name (optional) Email(optional) Level of Support What elements could be included to improve the plan? Please provide any additional comments below: Open-Ended Response Open-Ended Response Open-Ended Response Open-Ended Response Historical perspective of those that served from Denton, by sharing personal information, would make the display more of an emotional tie If there was ever a need for a space like this that can bring people together, the times today are 9/16 Stuart Moorhead [email protected] Extremely for visitors. crying out for it. Recommend that no existing arts nonprofit such as GDAC be given the responsibility or oversight of Revisit the fee schedule for use of the building. It is steep now and would this space. The Patterson-Appleton Arts Center can be the best place for GDAC to continue its not be helpful in facilitating growth in the arts from a grassroots level. important work. This new space needs the investment of local artists with background in The management or director and support staff for this space need to entrepreneurial startups and businesses. I like the addition of performance space and screening come from the "guts" of Denton, from the talent base here which has not space for film, whether festivals or independent filmmakers. This is greatly, greatly needed in town. I only still but also networking abilities which in turn furthers fundraising. hope that this building represents an increasing interest in a Cultural Arts district stretching north 9/16 Susan Carol Davis [email protected] Moderately Please do not hire in a "nationwide" search. towards Bolivar, Elm, North Locust, etc. Excited about the possibility of the Veterans Hall of Fame and Museum to be included in this concept. My father was Denton Mayor from 1950-54 and I have had many many visits in my younger years to this building i.e. Mayor's office, jail, fire station and as I remember the auditorium was the City Court. I still remember the City attorney, secretary, treasurer, solid waste director, transportation director etc. As you may tell I am a life long Denton resident and it is very important to keep this 9/16 Mark Hannah [email protected] Extremely Appears to be on track building in tact as part of our history. 9/16 Extremely Have no particular suggestions; would rely on more informed participants I hope that the Texas Historical Commission is adequately represented with regard to the decision 9/16 Robyn Lee [email protected] Extremely with regard to the inclusion. process so important to record the history of Denton. 9/16 Kenneth Harris U.S. NAVY RETIRED [email protected] Extremely Make sure to include space for aTexas Veterans museum. I feel the Veterans deserve and would greatly appreciate it.
I would like to see at least part of this building used as a Texas Veterans I don't think we need to duplicate facilities at Visual Art Center. And the theatre on the square is 9/16 Pat Langa [email protected] Slightly Museum, maybe small theater to show related movie re Vets. being renovated for another theater. 9/16 Extremely Need to include a Veterans Project in the facility. This is the best thing to happen in Denton for visual and performing artists in over 20 years. Providing The plan looks great - very well thought out. I have no other suggestions. anther venue for exhibits and adequate space for creating the art that goes into gallery shows will 9/15 Sam Ivie [email protected] Extremely Really excited about this becoming a reality. enrich the city of Denton in a way it has never seen.
Just a simple statement here. Call it what it is. Don't try to spruce up the idea by calling it something it is not. I know I have heard differing options on what to call the building, whether it be a multi-use arts facility, a First off, I am in full support of renovation of this building. I am guessing the Sammons Center worked community center, or a flex-use building. My comment would be please with and most likely recommended Architexas as the architects to go with. I have nothing against the use a term that is appropriate to who uses it. If you are going to call it an organization but I would highly suggest getting multiple quotes from different architects. I have been arts facility, all uses should be in the arts. If a community center, it should privy to other historic projects that talked to several architects and the quotes for renovation were have all community based groups and events, etc. If commercial uses are varied with a range of over 1 million dollars. That's a lot of money and if saved could be put towards 9/15 Peter Salisbury [email protected] Very involved it should be a flex-use building. other important projects for Denton. 9/15 Stephanie Holloway [email protected] Extremely 9/15 Catherine M. Williams [email protected] Very Income projections may be high. Plan should continue to stress the need 9/14 Linda Creagh [email protected] Extremely for tax payer support. Is there active resistance to the proposal? This project is an outstanding opportunity for Denton to demonstrate the true civic and community 9/14 Don Windle [email protected] Extremely Dedicated space for fine arts use through organized groups spirit that characterized our city. 9/14 Very
As a daughter of a Medal of Honor recipient from Texas (Capt. Steven L. Bennett), I would greatly approve of giving space to the Texas Veterans If I can be of any assistance with the communication with the Texas Veterans Hall of Fame Hall of Fame Foundation project. Texas needs such a mission, and Denton Foundation, and the initiatives they have, please do not hesitate to contact me. Angela Bennett- 9/14 Angela Bennett-Engele [email protected] Moderately has a high population of veterans who deserve such an honor. Engele 214-601-8055 [email protected] I can't tell if there is space that would serve for exhibition of two- 9/14 Very dimensional work. 9/14 Very Not forgoing quality maintenance work just to save the City money. With so much emphasis of having the private investment involved to save money, something gives. often those third party maintenance and cleaning contracts hire poor workers without papers, pay them poorly, and make them work long hours. Denton ISD does this with outsourcing 9/13 Very janitorial services. 9/13 Very 9/13 Grace Chalon [email protected] Very Perhaps more public meeting space Art venues are so important in Denton. This plan helps to promote that 9/13 Extremely goal. 9/13 Extremely Date Name (optional) Email(optional) Level of Support What elements could be included to improve the plan? Please provide any additional comments below: Open-Ended Response Open-Ended Response Open-Ended Response Open-Ended Response More space or a protocol whereby practicing artists can actually display, and/or sell work. As it is, it seems like there is much overlap with GDAC and the PAC. Make it a place where all the arts can exist, on a regular My fear is that this will turn into just another extension of GDAC, which does a fairly poor job of basis. Daily. Actual creative people being there, doing things, working and including actual Denton artists. It (GDAC and the PAC) seems to be a playground for a limited, showing, playing music, rehearsing etc. will give it an energy that will draw connected, and privileged few ( UNT and TWU faculty, actors and prepackaged traveling shows). people into the space. It seems that so many new arts facilities are There is a lot of talent in Denton, give it all a venue. Oh, and get somebody to run it that actually has rendered cold and sterile because they simply wait for a show to trundle a feel for Denton and its needs. Don't just run out and get a "resume" that simply wants to use in, then they get a little bump by the opening. Then it goes quiet again in Denton as a stepping stone to get to California or New York. Consider Susan Carol Davis or Susan the hope that some rich person's daughter needs a big wedding venue. Thornton from the Black Box Theater - lesser known - but truly invested in the cultural health of the 9/13 Slightly Then quiet again. city. 9/13 Extremely Comfortable seats in auditorium
In some respects, the proposed uses seem to duplicate facilities currently available at the Campus Theatre and the Patterson-Appleton Center for the Arts. Also, there are numerous venues for weddings and other social events. If those facilities are insufficient, then plan should be more 9/13 Moderately specific in justifying the need for additional performance and event space. 9/13 Barbara Lindley [email protected] Extremely Art classes 9/13 Very The building has been gutted many times, but still has some elements that should be saved such as the original safe, the molding, and some of the light fixtures. There may some also be other Have something that shows how much parking is available. It is difficult to components that only members of Facilities Management Staff or other City departments may know visualize how this will work as parking is already difficult to come by. How that are hidden by other renovations and should be asked about. I believe one of the dogs that can this area support large venues with so few handicapped spaces? I can belonged to the fire department is buried in one of the walls. These stories should be used as part of 9/13 Leslie Couture [email protected] Very see having something there, but not sure the parking will work. the provenance of the building. 9/13 [email protected] Very Greetings. My name is Chuck Voellinger and wrote the historic narrative and text for the Texas Historic Commission Registered Texas Historic Landmark plaque in the front of the building when I was a member of the Denton County Historic Commission. I'm happy to see that the City will be restoring the building and making it a center for community activities. In the conceptual plan attached to this comment request, I see no drawings or indications of what if anything will be done to the facade, roof, bell tower, etc. I'm very concerned about those being kept at close to their current appearance at least. Please review the requirements posted by THC for historic status when remodeling an historic building: https://statutes.capitol.texas.gov/Docs/GV/htm/GV.442.htm#442.006 For more information, please contact DCHC, as they are the designated State entity that handles RTHL applications. Thank you for 9/13 Chuck Voellinger [email protected] Very your time! Is there a way to partner with TWU and their community arts programs 9/13 Extremely for community in dance and music? Backstage area's too small. Will the restrooms have to double as dressing 9/13 Sharon Barnhill [email protected] Very rooms? I started on this stage in 7th grade! This is a great idea! I think this committee did a great job of anticipating all possible uses for this facility, as well as 9/13 Sharon Spiess Extremely I don’t see any at this time. creating a good multi functional design. 9/13 Extremely Not sure Hope you include old movies especially silent film era with possible live 9/13 Extremely bands and discussion Many open discussions on visual and theatrical arts 9/13 Kyla Welch [email protected] Very The plan looks quite comprehensive.
I believe that this should not be an extension of another non profit that already has a building such as GDAC. Artist Enclave of Denton County non-profit would do a great job running this facility and be 9/13 Extremely I believe an art gallery for local artists would be a nice addition. open to many other groups such as veterans. Susan Davis would be great to run it. Seems very good as is (I did not see the projected cost of studio/office 9/13 Very rentals)
Need to fine tune the direction of entertainment/wedding venue or practice space for musicians. You could do both but would need to halt practicing during actual events to reduce bleed over. Also, consider retro movie nights (Rocky Horror Picture Show would generate some funds for $5/head) in the auditorium. Courtyard sounds cool - is there a landscaping 9/13 Eric Hutmacher [email protected] Extremely plan? Maybe a small fountain or fish pond? See above. I believe it is very important for the city of Denton to have a performance and arts center to attract 9/13 Harry Eaddy [email protected] Extremely The plan is fine a performance and arts center companies to the city for quality of life issues. Date Name (optional) Email(optional) Level of Support What elements could be included to improve the plan? Please provide any additional comments below: Open-Ended Response Open-Ended Response Open-Ended Response Open-Ended Response 9/13 Very Space for creative arts 9/13 Extremely 9/13 Extremely
Not sure if this is in the plan, but thinking it would be nice if the facility 9/13 Pat Reinke [email protected] Extremely could be used by a variety of groups, and not too narrowly focused. This would be a wonderful and needed asset to the Denton community. 9/13 Very Speed up the timing and funding Great to see emphasis on supporting creative Denton citizens and taxpayers 9/13 Kimberley Dietrich [email protected] Extremely Parking I am concerned that high operational charges will eliminate many art and cultural groups from 9/13 Carol Rowley [email protected] Extremely More visibility for handicapped entrances. participating in using the space. 9/13 Very Minimize the burden on tax payers. In other words, get as much revenue from it as possible! More realistic rental and scheduling fees for gallery/exhibition space. Cost per day is prohibitive. Usually exhibitions run for a month. Will exhibition space have lighting? The presentation of spaces as artists studios is misleading and there are very few marked, those that are seem to serve as Not sure if everyday folks can afford these prices. what are facilities/resources for exhibitions? Is 9/13 Julie Libersat [email protected] Moderately double purposes. there a system for marketing events? Can programming be used for fundraising? Keep culture in sight with this project. Don't turn it into some dusty museum for elderly people. Minor things. The focus as an event space is key to everything! When Denton thrives because of the arts and events that happen all the time here. That attracts other compared to the bourgeois PAAC, this City Hall West facility could actually artists to visit and more business to occur. The town feels like it is ramping up again. Make this 9/13 Concerned 30 year old Artist Very be a staple in the COMMUNITY. something interesting and forward thinking. 9/12 Terri Guthrie [email protected] Extremely Outdoor lights to illuminate it at night We need to update and maintain all Denton historical buildings - they are a treasure! 9/12 Very The plan looks detailed. No more elements needed. Denton's artist and citizen community will make good use of this facility. Denton will reap rich cultural 9/12 Rachel Yeatts [email protected] Extremely It looks good so far. rewards at all levels through this kind of support. Thank you for helping this happen. Provide a list and proposals of groups that have expressed an interest in A Veterans program or project like the Texas Veterans Hall of Fame would be an anchor for preserving 9/12 Extremely the possible use of the facility history and brining bringing visitors to the City
The business models do not discuss the state of Texas historic tax credit program. Their will need to be a non-profit involved in order to take advantage of the tax credits. We need to consider the options for this so that the financial incentive can be considered in the overall rehabilitation cost. I think the City may want to consider having some city offices in this facility, such as economic development, the main street program or historic preservation. This would provide some relief for office space and provide those employees with an interesting and dynamic work involvement; both are good for productivity. The overall design is of course very good. I think that we should consider the southeast corner of the site further. Can anything be done to strengthen the connection to the square, such as enhancing the size and form of the island at that The highest and best use of this building includes the rehabilitation of the interior auditorium space. corner? Along those lines, I recall someone talking about making cedar If the exterior is rehabilitated alone, then strong consideration should be given to gutting the interior pedestrian only. Such a consideration should be made now so that the space out to the extent necessary to open the space, even if that means the upper floors will not be 9/12 Roman McAllen [email protected] Extremely design of building access can consider it. useful until completion.
A little more detail on the parking which is available. How far away is the City parking to the west of the building? Is that slated to remain free 9/11 Beth [email protected] Very parking? Handicap accessible? Parking is always a premium selling point. 9/11 Moderately Include Caroline Booth, Director of Economic Development, in the final report so that awareness of 9/11 Extremely Focus on the Arts and Culture events at CHW. the Cultural District is established. As someone who books performance groups and events, I know that the rate for theatre rental will make it (still) impossible for those groups to use the facilities. Groups usually can pay only around $30 an hour, and that's for both rehearsal and performance time. There's no sense in charging different rates for rehearsals and performances. There is a dire need for 9/11 Susan Thornton [email protected] Moderately performance space! 9/11 Extremely Affordable Art space How it happens I am interested in knowing about accoustic ability/elements for the auditorium area. This would be needed for music artists. Also more information regarding the studio rates/rentals/leases. The challenge will be to keep this projected income affordable within a resonable as projected for rental Physical Card Dianne Erandoph [email protected] Extremely spaces. Physical Card Ron Fink [email protected] I proposed the toy museum and I think it could be an asset. Date Name (optional) Email(optional) Level of Support What elements could be included to improve the plan? Please provide any additional comments below: Open-Ended Response Open-Ended Response Open-Ended Response Open-Ended Response Dance compatible florr, affordable studio space for starving artists, make Please keep comments open through the weekend. Thank you so much for all your hard work on this. Physical Card Deb Armintor [email protected] Extremely sure all the arts can use this space. I'm so excited. Clear vision for funding (community buy-in), narrative, structure for I'm all on-board. The plan as proposed fills a particular need in the arts community that no existing Physical Card Christopher Walker [email protected] Extremely private non-profit on management, etc. facility, organization, university, et al. currently provides.
You need dance-friendly space. Floor Level E featuring studio/office space is big enough to be used as dance studio space. It should be on the ground floor where jumping and floor sounds would not disturb folks below. All potential studio spaces that are big enough for yoga or dance should have wood floors. All wood floors for moving (dance, theater, yoga) should be spruce. Needs a social space like a cafe. Yoga, dance, theater use should Need a vision and a passion. Seems kind of dry right now. I imagine this as a home for KUZU- a home Physical Card Sarah Gamblin [email protected] Extremely include outreach programs to promote including all of the community. would make it a "place" and a central soul.
Waivers for artist fees under certain conditions. A dedicated grants office. No green room and backstage area is very limited; also, needs artist I love that the theater was floored over to create a police station- crazy! Glad it's returning to its Physical Card Jennifer Lane [email protected] Extremely dressing room (even if not single purpose and perhaps the bathroom). original theater/musical purpose. Plesase give lots of thought to chamber music acoustics.
Physical Card Monique McIntyre [email protected] Extremely Extend working studio spaces. Shorterm & longterm, leases or rentals. Sound proof rooms for practice rooms for bands or recording studios. We would like the option to have rentable studio spaces for artists (monthly). The millenials in Denton need access to rentable space for creative arts and business. We need an event center for I would like a mix between rental studio spaces (more permanent) vs. conferences. If we could have access to a room with machinery that could be rented such as printers, Physical Card Kate Montgomery [email protected] Extremely rentable spaces by hour for things like teaching, workshops, etc. large printers, 3D printer, laster etcher, etc. Provide alternative interests other than an arts space and rental areas for Space should be made available to the veterans to house a museum. More details should be Physical Card Slightly artists. Have more specific ideas for the space. presented such as museum space to the public.
Physical Card Extremely Sustainability and efficiency for energy use and environmental impact. Much needed. Congratulations on what has been accomplished so far.
When the plan moves forward, concerns for the accoustics of the auditorium is vital. All of the wall, floor, and ceiling material needs to be Physical Card Extremely determined with this in mind. This is not the area to try to save money. Extremely well researched and presented. Parking considerations on Elm and Pecan. Add two on Elm as taking away Financing through including in downtown TIRZ considered? Who recommended $1 million Physical Card Kate Lynass [email protected] Extremely from nonhandicapped on Pecan. endowment and how likely is that to come to fruition? Elements are basically good service this is a concept that can be fleshed Will need to find a way to better communicate to the citizens that decisions about use are basically Physical Card Val Morgan [email protected] out through Council. general/not determined at this time. 1) Please have an acoustician, 2) Reachout through the Dentonite! Grand piano plus secure storage for a piano and stage microphones which need to be budgeted as well. Modify for the addition of fly space and lighting. Increased attention to performer needs such as dressing room and green room. Impreved access to stage level from the service elevator. Larger A building that originated as a theater does well to be restored as such. Some of the other puposes Physical Card James Carr [email protected] Extremely projection and sound booth. raised might be accomodated better elsewhere as a permanent home anyway.
Council Requests for Information Revision Date 11/2/2018
Request Request Date Staff Responsible Status Requested By Work session on permitting options to incentivize affordable housing including a survey of practices from A progress update will be provided during the December 18 1 other municipalities. 6/26/2018 Kuechler work session. Armintor
Develop a strategic plan for homeless shelters in Denton (current environment, capacity, need, emergency 2 circumstances, best practices, family shelter options). 7/17/2018 Kuechler A work session is planned for December 11. Armintor/Briggs/Meltzer
3 Overview of the Homestead Exemption process. 7/17/2018 Puente/Langley A work session is scheduled for December 4. Armintor
Work Session on DCTA, including the City’s role in the 4 current agreement and the services received. 7/24/2018 Canizares A work session is planned for November 27. Watts Update on marketing/advertising policy and naming 5 opportunities at City facilities. 8/2/2018 Langley/Packan A work session is planned for November 27. Hudspeth Information from Police on drug use trends across the Information will be provided in the November 9 Friday 6 community. 8/21/2018 Smith/Mayo/Birdseye report. Briggs ISR on enhancing planned fence, monument and other 7 facility upgrades at the IOOF cemetery. 9/18/2018 Packan ISR will be provided in the November 9 Friday report. Watts
ISR on options to repurpose the structure on the 0.8 acre tract that was purchased for Bonnie Brae widening project and the potential incorporation of property into 8 McKenna Park upon project completion. 9/25/2018 Estes/Packan ISR will be provided in the November 9 Friday report. Meltzer
ISR on what other municipalities do to require City 9 contractors to pay their employees a living wage. 9/25/2018 Ogden/Rosendahl ISR will be provided in the November 9 Friday report. Armintor ISR on permitting requirements to prohibit service vehicles and large equipment from blocking roadways 10 and major intersections. 9/25/2018 McDonald ISR will be provided in the November 9 Friday report. Briggs Information on providing additional options for 11 broadband service aside from current service providers. 9/25/2018 Rosendahl/Kuechler/Collister ISR will be provided in the November 9 Friday report. Briggs
Information on potential ways to use Tree Mitigation Funds to purchase small, wooded parcels to preserve the Information will be provided with the November 13 Tree 12 current tree canopy. 9/25/2018 McDonald/Packan Code work session presentation. Briggs
Develop recommended Code of Conduct for Council Work session was presented on October 23. Council will 13 Members to use when engaging with developers 10/9/2018 Wood/Langley consider adoption of a policy on November 13. Meltzer/Watts Information and recommendations on Denton's Smart 14 City initiatives. 10/9/2018 Kraft/Wood Information will be provided in a future Friday report. Briggs/Meltzer Provide a report to the Committee on the Environment (COE) regarding future impact of recycling nuclear Information will be presented at the November 5 COE 15 waste. 10/9/2018 Banks meeting. Ryan Council Requests for Information Revision Date 11/2/2018
Request Request Date Staff Responsible Status Requested By
Information comparing Single Room Occupancy code designation to Multi-Family developments, discussing potential code requirements for visitor parking, and ISR is included in the October 12 Friday report. A work 16 overview of potential impact to historic districts. 10/9/2018 McDonald/Cannone session is currently scheduled for December 4. Duff/Armintor Strategy for addressing power lines along Dallas Drive 17 including pricing and timing. 10/16/2018 Canizares/Morrow/Estes ISR will be provided in the November 9 Friday report. Briggs Map showing the location of planned Parks and Recreation capital investments and the funding source(s) Information will be provided with the November 13 Tree 18 for each project. 10/16/2018 Packan/Langley/Puente/Estes Code work session presentation. Armintor
Review of the City's 1970 agreement with the Denton 19 Housing Authority. 10/16/2018 Kuechler/Reinwand/Leal Information will be provided in a future Friday report. Briggs
Provide information on how the smoking ordinance 20 could be used to counter teen use of electronic cigarettes. 10/16/2018 Rosendahl/Kuechler/Collister ISR is included in the November 2 Friday Report. Briggs Staff report comparing the City of Denton's support of the Community Market to support provided in Farmers 21 Branch and other communities with successful markets. 10/16/2018 Birdseye ISR will be provided in the November 9 Friday report. Armintor
Information on how often Police calls are delayed by 22 trains and the process for reporting those delays. 10/16/2018 Smith/Dixon/Wood Information is provided in the November 2 Friday report. Hudspeth
23 Information on the zero energy development in Frisco 10/16/2018 Birdseye Information is provided in the November 2 Friday report. Hudspeth
Information on altering back-in parking restrictions on 24 Hickory Street. 10/18/2018 Deshmukh/Dixon/Booth/Wood ISR will be provided in the November 9 Friday report. Meltzer Information on the traffic plan for the Dallas Drive/Teasley Small Construction Project to ensure accessibility with multiple construction projects in the 25 area. 10/23/2018 Deshmukh/Estes/Rogers Information is provided in the November 2 Friday report. Ryan
Consider adding a Library representative, a public safety representative, and an individual currently experiencing 26 homelessness to the Denton Housing Workgroup. 10/23/2018 Kuechler Information will be provided in a future Friday report. Armintor
Staff report on Cumberland Children's Home funding 27 needs and potential partnership opportunities. 10/23/2018 Kuechler Information will be provided in a future Friday report. Armintor
Contact DCTA regarding the addition of service to Buc- 28 ee's during shift changes. 10/23/2018 Canizares Information is provided in the November 2 Friday report. Meltzer Information on what the City can do to address asphalt Information will be provided in the November 9 Friday 29 truck traffic on Vintage Road. 10/26/2018 Estes/Dixon/Deshmukh report. Duff City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council
Tuesday, November 13, 2018 12:00 PM Work Session Room
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, November 13, 2018 at 12:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered:
1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item.
2. Requests for clarification of agenda items listed on the agenda for November 13, 2018.
3. Work Session Reports A. ID 18-1738 Receive a report, hold a discussion and give staff direction regarding a recommendation by the City Hall West Steering Committee on the rehabilitation and future use of the building. B. ID 18-1876 Receive a report, hold discussion, and provide direction on the Land Use Assumptions, Impact Fee Capital Improvements Plan and the Impact Fees for the 5-year update of the Water and Wastewater Impact Fee study. C. ID 18-1910 Provide an overview and seek City Council support of the Draft Conservation and Landscape Code and schedule for adoption. D. ID 18-1911 Receive a report and hold a discussion regarding the history and overview of the proposed Park 7 project located on the south side of Scripture Street, between Normal Street and Bryan Street. Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law.
1. Closed Meeting: A. ID 18-1857 Deliberations Regarding Certain Public Power Utilities: Competitive Matters - Under Texas Government Code Section 551.086; Consultation with Attorneys - Under Texas Government Code Section 551.071.
Discuss and deliberate strategies and opportunities for the City to acquire solar energy and enter into agreements regarding the same including a Power Purchase Agreement with
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Samson Solar Energy, LLC., and ENGIE Long Draw Solar, LLC.; receive a presentation from staff regarding public power competitive and financial matters pertaining to the purchase of solar energy; consultation with the City’s attorneys regarding legal issues associated with the agreement described above where discussion of these legal matters in an open meeting would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. B. ID 18-1886 Deliberate regarding Real Property - Under Texas Government Code 551.072; Consultation with Attorneys - Under Texas Government Code Section 551.071
Discuss, deliberate, and receive information from staff and provide staff with direction pertaining to the potential purchase of certain real property interests out of the E. Puchalski Survey, Abstract No. 996, Denton County, Texas, in regard to a 0.472 acre tract generally located at 2293 Scripture Street, Denton, Texas. Consultation with the City’s attorneys regarding legal issues associated with the potential acquisition or condemnation of the real property interests described above where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in any administrative proceeding or potential litigation. (Bonnie Brae Street - Phase 4 - Parcel 29 (Hudnall) ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER EXCEPTION’). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting to consider the following items:
1. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – N). This listing is provided on the Consent Agenda to allow Council Members
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to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – N below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 18-1798 Consider approval of a resolution by the City of Denton authorizing the City Manager, or his designee, to accept the 2018 State Homeland Security Program (SHSP), (Grant No. 3692101) in the amount of $24,000 from the State of Texas, Office of the Governor, through the US Department of Homeland Security; for the period of October 1, 2018 through September 30, 2019; providing an effective date. B. ID 18-1850 Consider adoption of an ordinance of the City of Denton authorizing an agreement between the City of Denton, Texas, and Denton Holiday Festival Association, Inc. for the purpose of 2018 Denton Holiday Lighting Festival sponsorship; providing for the expenditure of funds; and providing for an effective date. ($2,000) The Hotel Occupancy Tax Committee recommends approval (3-0). C. ID 18-1873 Consider adoption of an ordinance of the City of Denton, approving a City sponsorship in an amount not to exceed $3,650 of in-kind services and resources for the Bridging Hope Ministries Sleep Out America event, starting at 6:00 p.m. on Friday, November 16, 2018, and ending on Saturday, November 17, 2018, at 8:00 a.m., to be held at Quakertown Park on the north side of said park; and providing an effective date. D. ID 18-1874 Consider adoption of an ordinance of the City of Denton, granting the Bridging Hope Ministries, pursuant to section 22-31 of the Code of Ordinances, an exception to have its Sleep Out America event in the Quakertown Park, starting on Friday, November 16, 2018, from 6:00 p.m. and ending on Saturday, November 17, 2018, at 8:00 a.m.; granting permission to camp on the North side of Quakertown Park, in a location at said park other than the area designated for overnight camping; and providing an effective date. E. ID 18-1875 Consider adoption of an ordinance by the City of Denton, authorizing the City Manager, or his designee, to accept grant funds for the Victim Assistance Coordinator Grant (Grant No. 3632901), from the State of Texas, Office of the Governor - Criminal Justice Division (CJD) through the U.S. Department of Justice, in the amount of $89,040.00 and to authorize a cash match in the amount of $25,733.75 from the City of Denton’s general fund for the period of October 1, 2018 through September 30, 2019; authorizing the expenditure of funds thereof; and providing an effective date. F. ID 18-1877 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the approval of a first Amendment to the contract between the City of Denton and Globus Management Group, LLC, to reduce the roofing services provided by Globus Management Group, LLC to the City in order to remove the remaining roof work to be done at City Hall and the associated reduction of required services; and providing an effective date (RFP 6683 - First Amendment reduces the contract by $342,280.01 for a total contract award aggregating to $1,012,492.12). G. ID 18-1878 Consider adoption of an ordinance of the City Council of the City of Denton, Texas, approving guidelines for operation of the City of Denton home improvement program and
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eligibility criteria; authorizing expenditures up to and in excess of $100,000 for projects meeting program guidelines and criteria; and providing for an effective date. H. ID 18-1880 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract through the Department of Information Resources (DIR) Cooperative Purchasing Network Contract Number DIR-TSO-3763 for the supply of desktop Personal Computers (PCs), notebook PCs, peripherals, and services; providing for the expenditure of funds therefor; and providing an effective date (File 6931 - awarded to Dell Marketing, L.P., in the not-to-exceed amount of $2,212,527). I. ID 18-1881 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 524-17 for the acquisition of one hundred sixty two (162) rifle resistant plate carriers consisting of two (2) Protech 2014G multi-curve rifle plates for the Police Department from funds provided by the Office of the Governor through the Rifle-Resistant Body Armor Grant Program; providing for the expenditure of funds therefor; and providing an effective date (File 6932 - awarded to GT Distributors, Inc. in the not-to-exceed amount of $82,539). J. ID 18-1889 Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager, or his designee, to execute and administer a railroad crossing permit with Union Pacific Railroad for an overhead power line that will enable the new Locust Substation to be energized and placed in service; and providing an effective date. K. ID 18-1895 Consider approval of the minutes of October 16 and 23, 2018.
L. ID 18-1900 Consider adoption of an ordinance of the City Council of the City of Denton, Texas calling a public hearing of the Denton City Council on Land Use Assumptions, Capital Improvement Plans, and a proposed amendment to Impact Fees, related to the possible adoption of amended Water and Wastewater impact fees in accordance with Chapter 395 of the Texas Local Government Code; requiring the City Secretary to post notice of the public hearing and to provide additional notice of the public hearing as set forth in the body of this ordinance; and providing an effective date. M. ID 18-1912 Consider adoption of an ordinance of the City of Denton, approving a City sponsorship in an amount not to exceed $5,660 of in-kind services and resources for the Downtown Denton Turkey Trot and Kids’ Gobble Wobble on Thursday, November 22, 2018, at 9:00 a.m., to be held in the McKinney Street Parking Lot; and providing an effective date. N. ID 18-1929 Consider approval of a resolution of the City of Denton, Texas, adopting a policy that governs City Council interactions with developers or persons/entities requesting any type of an incentive or special consideration while a matter is on the City Council agenda due to a tie-vote or where a request is subject to reconsideration; and providing an effective date.
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2. ITEMS FOR INDIVIDUAL CONSIDERATION – CONSIDERATION OF THE USE OF EMINENT DOMAIN TO CONDEMN REAL PROPERTY INTERESTS A. ID 18-1793 Consider adoption of an ordinance of the City of Denton determining the public use, need and necessity for the acquisition of various permanent easements and temporary construction easements generally located along John Paine Road, north of Park Place Drive, and Allred Road, from John Paine to South Bonne Brae Street, and being situated in the B.B.B & C.R.R. Survey, Abstract No. 158, the B.B.B & C.R.R. Survey, Abstract No. 159, City and County of Denton, Texas, and with the use, purpose and legal descriptions of each easement being more particularly described in the attached Exhibit “A” (The Property Interests”); authorizing the City Manager and the City Attorney, or their respective designees, to acquire the property interests by agreement including making all offers required by law; and authorizing the City attorney or his designee, to file Eminent Domain Proceedings if necessary; authorizing the expenditure of funding; makings findings; providing a savings clause; and providing an effective date. (Allred and John Paine Road Water Transmission Project) B. ID 18-1794 Consider adoption of an ordinance of the City of Denton determining the public use, need and necessity for the acquisition of various permanent easements and temporary construction easements generally located along the southbound I-35 Service Road, from US 380 (University Drive) south to the south lot line of Lot 1, Block 2 of the Caliber Collision Addition, running due east to the northbound I-35 Service Road along the western and northern boundaries of Lot 10R-2, Block A, Rayzor Ranch Town Center Addition, with US 380 being the north boundary line, and being situated in the B.B.B & C.R.R. Survey, Abstract No. 192, City and County of Denton, Texas, and with the use, purpose and legal descriptions of each easement being more particularly described in the attached Exhibit “A” (The Property Interests”); authorizing the City Manager and the City Attorney, or their respective designees, to acquire the property interests by agreement including making all offers required by law; and authorizing the City attorney or his designee, to file Eminent Domain Proceedings if necessary; authorizing the expenditure of funding; makings findings; providing a savings clause; and providing an effective date. (HWY 380- I-35 Water Transmission Project) C. ID 18-1795 Consider adoption of an ordinance of the City of Denton determining the public use, need and necessity for the acquisition of various permanent easements and temporary construction easements generally located along the southbound I-35 Service Road, north of the old right-of-way line of Jim Christal Road running north approximately 300’ then east under I-35 to the northbound I-35 Service Road to the northwest corner of Lot 1, Block 4 of the Rayzor Ranch South Addition and being situated in the B.B.B & C.R.R. Survey, Abstract No. 192, City and County of Denton, Texas, and with the use, purpose and legal descriptions of each easement being more particularly described in the attached Exhibit “A” (The Property Interests”); authorizing the City Manager and the City Attorney, or their respective designees, to acquire the property interests by agreement including making all offers required by law; and authorizing the City attorney or his designee, to file Eminent Domain Proceedings if necessary; authorizing the expenditure of funding; makings findings; providing a savings clause; and providing an effective date.
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(Scripture to I-35 Water Transmission Project)
3. ITEMS FOR INDIVIDUAL CONSIDERATION A. COA17-0010 Consider an appeal of a denial, by the Historic Landmark Commission, to amend to a Certificate of Appropriateness allowing for the continuance of an existing mural around to the front of the building located at 122 North Locust (COA17-0010). B. ID 18-1846 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the approval of an extension and amendment to a contract for the management of the City’s Stoke Denton Entrepreneur Center (RFP 6571) between the City of Denton and Hickory & Rail Ventures, LLC, until February 28, 2021; authorizing an extension and amendment to the sublease of Stoke Denton between the City of Denton and Hickory & Rail Ventures, LLC, until February 28, 2021; authorizing the City Manager or designee to execute this contract extension and amendment; and providing an effective date. C. ID 18-1858 Consider adoption of an ordinance of the City Council of the City of Denton, a Texas home-rule municipal corporation, providing for, authorizing, and approving the execution by the Mayor of a Power Purchase Agreement (“PPA”) between the City of Denton, a Texas home-rule municipal corporation (“Denton”), and Samson Solar Energy LLC, a Delaware limited liability company (“Samson Solar”); approving and authorizing the acceptance and approval by the City Manager, or his respective designee, of guaranties and letters of credit issued by Samson Solar Energy LLC, a Delaware limited liability company and Invenergy, Inc., a Delaware corporation (“ Invenergy”), further securing the obligations of Samson to the City for the benefit of the City; approving the execution of such other and further related documents deemed necessary to effectuate this transaction by the City Manager, or his designee, which are incident or related to the PPA; finding that the PPA, as redacted, pertains to a “competitive electric matter” as set forth under the provisions of §§551.086 and 552.133 of the Texas Government Code, as amended; finding and determining that the Texas Government Code §252.022(a)(15) applies to said Purchase Power Agreement, exempting the procurement of electricity from the requirements of competitive bidding; finding that the purchase of capacity and energy made by Denton under the terms of the PPA are in the public welfare; authorizing the expenditure of funds; providing an effective date. D. ID 18-1859 Consider adoption of an ordinance of the City Council of the City of Denton, a Texas home-rule municipal corporation, providing for, authorizing, and approving the execution by the Mayor of a Power Purchase Agreement (“PPA”) between the City of Denton, a Texas home-rule municipal corporation (“Denton”), and ENGIE Long Draw Solar, LLC., a Delaware limited liability company (“Long Draw Solar”); approving and authorizing the acceptance and approval by the City Manager, or his respective designee, of guaranties and letters of credit issued by ENGIE Long Draw Solar, LLC., a Delaware limited liability company and ENGIE, Inc., a Delaware corporation (“ENGIE”), further securing the obligations of Samson to the City for the benefit of the City; approving the execution of such other and further related documents deemed necessary to effectuate this transaction by the City Manager, or his designee, which are incident or related to the
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PPA; finding that the PPA, as redacted, pertains to a “competitive electric matter” as set forth under the provisions of §§551.086 and 552.133 of the Texas Government Code, as amended; finding and determining that the Texas Government Code §252.022(a)(15) applies to said Purchase Power Agreement, exempting the procurement of electricity from the requirements of competitive bidding; finding that the purchase of capacity and energy made by Denton under the terms of the PPA are in the public welfare; authorizing the expenditure of funds; providing an effective date.
4. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting topics, above posted. C E R T I F I C A T E
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ______day of ______, 2018 at ______o'clock (a.m.) (p.m.)
______CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE.
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Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 p.m. Public Art Committee 11:00 Development Code Review
4 5 6 7 8 9 10 11:00 am Council 11:00am Audit/Finance Luncheon Committee 11:00 Development 2:00pm Committee on Code Review the Environment 2:00 pm CC Work 5:30pm Traffic Safety Session Commission 6:30 pm CC Regular Park Board 6 pm Session
11 12 13 14 15 16 17 9:00am Public Utilities 10:00am Mobility 11:00am EDP Board HaBSCo Meeting Board Committee 12:00 pm 2nd Tuesday 5:00pm P&Z Work 5:30pm HLC Session Session 6:30pm P&Z Regular Session 18 19 20 21 22 23 24 No Council Meeting Thanksgiving Day After Day - Thanksgiving - City Holiday City Holiday
25 26 27 28 12:00 DT TIF 29 30 2:00 pm 4th Tuesday 5:00pm P&Z Work 6:00pm Public Utilities Session Session Board-tentative 6:30pm P&Z Regular Session 4:00 pm ZBA
11/2/2018 1:43 PM
December 2018
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1
2 3 4 5 6 7 8 9:00am Committee on 2:00 pm CC Work 4 p.m. Public Art the Environment Session Committee 11:30 am Council 6:30 pm CC Regular Luncheon Session 5:30pm Traffic Safety Commission 6 pm Park Board
9 10 11 12 13 14 15 9:00am Public Utilities 11:00am Mobility 11:00am EDP Board Board Committee 5:30pm HLC 2:00 pm 2nd Tuesday 5:00pm P&Z Work Session Session 6:30pm P&Z Regular Session
16 17 18 19 20 21 22 4:00 pm ZBA 2:00 pm CC Work HaBSCo Meeting Session 6:30 pm CC Regular Session
23 24 25 26 27 29 29 Christmas Eve - No Council Meeting City Holiday Christmas Day - City Holiday
30 31
11/2/2018 1:43 PM
11/2/2018 Future Work Session Items
Currently Slated Work Session Items Meeting Date Notes 5‐Nov Lunch Future Process for Council Appointee Airport Strategic State Legislative Census Complete 11am Start Time Reviews Plan Update Update Count Committee
Community Development and Public November 6 is NLC, Human Advisory Meeting/Citizen Briggs and Committee Participation Text Hudspeth will be 6‐Nov Application Process Amendment out Tree Code Amendments/Tree Fund Eligible 13‐Nov Uses/Tree CIP and *ISR will be Proposed Funding provided for Employ Noon Start Time Sources Impact Fees City Hall West Park 7 Process to Empower Construction Projects Downtown Design Communications Work Session 27‐Nov Standards Plan Strategy Session DCTA Overview Tyson Development Strategic Plan North Lakes Dog 3‐Dec Lunch Audit Governance Update Park
Update on Moved UNT Athletic Homestead Marketing/ Naming UNT Athletic Facility Facility Master Plan 4‐Dec Exemption Options Policy SRO/Multi‐Family Master Plan from 11/6 to 12/4
BMR/Rubble Processing Business Strategic Plan for Historic Preservation Special Event 11‐Dec Case Analysis Homeless Shelters Master Plan Ordinance Update
Denton Recycling Business Work Session Affordable housing 18‐Dec Development Code Case Analysis Strategy Session incentives Location: Central Library Annual Employee Ethics Fire Station Training 7‐Jan Lunch Fire Diversity Report Policy Update Room
DME Risk Tennis Center 8‐Jan Management Policy Floodplain CRS Update Patrick Park
1001 Mayhill Facility Work Session 380 Lighting 15‐Jan Improvements Strategy Session Recommendations
City Hall East Facility Location will be City 4‐Feb Lunch Animal Shelter Plan for PD Hall East/Police HQ
Solid Waste Mid‐ Housing Tax Credit South Lakes Park 5‐Feb Year Budget Review Applications Mews Streets Parking Lot
Yard Waste Home Chemical Collection Business Collection Business 12‐Feb Case Analysis Case Analysis
Enhanced Leachate Recirculation Median Design Business Case Solid Waste Rate Work Session 19‐Feb Standards Analysis Discussion Strategy Session
Purchasing Manual Date TBD Update (March) Construction Projects Report
Week of November 5‐11, 2018
For general inquiries and questions, please contact the Project Management Office at (940) 349‐7227
Proposed Date Proposed Date Other Department Updated Information / Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes CURRENT PROJECTS See Yellow Highlighted for Major Closures UNT 2018 Residence Hall Project Coordinate with Ave. A Maple Eagle 3/19/18 2/28/19 Engineering N/A (940) 349‐8910 (Both SB Lanes Closed) UNT UNT Monument Wall Public Works Ave. C Hickory Mulberry 9/24/18 1/2/19 UNT Project (940) 349‐8905 (Road Closure) Inspections Contacted Panel Replacement Bell Ave. Roberston Sycamore 10/10/18 11/16/18 Streets 9/26/18 Surrounding (940) 349‐7160 (Temporary Lane Closures) Businesses Contacted Panel Replacement Bell Ave. Sycamore Hickory 10/10/18 11/16/18 Streets 9/26/18 Surrounding (940) 349‐7160 (Temporary Lane Closures) Businesses North of Street Widening Bonnie Brae St. Roselawn 7/1/2017 7/1/2019 Engineering 6/14/18 (940) 349‐8910 Vintage (Phase 1) Londonderry Street Improvements Camden Ct. Londonderry Dead End 10/1/18 1/18/19 Phase II of III Streets 9/24/18 (940) 349‐7160 (Street Closure) Panel Replacement Contacted Dakota Ln. Airport Shelby 10/8/18 11/9/18 Streets N/A (940) 349‐7160 (Temporary Lane Closures) Businesses affected
Box Culvert Installation Part of Eagle Elm St. Eagle Maple 10/22/18 12/11/18 Engineering 10/11/18 Communications, visited (940) 349‐8910 (Temporary Lane Closures) businesses on 10/11
City of FM 2181 Denton/Corinth Lillian Miller 7/11/17 2/1/20 Street Widening TxDOT TxDOT (940)‐387‐1414 City limits
Water Main Construction Fulton St. Oak Broadway 6/7/18 11/16/18 Water 6/5/18 (940) 349‐7167 (Street Closure) Proposed Date Proposed Date Other Department Updated Information / Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes Phase III Street Reconstruction Hickory St. Ave CAve B 9/24/18 1/2/19 Streets 9/12/18 (940) 349‐7160 (Street Closure) Utility Line Construction Contacted Jim Christal Rd. Western Blvd Scripture 7/3/18 11/26/18 Water/WW N/A (940) 349‐8463 (Road Closure) Businesses affected Wastewater Improvements Nextdoor Kendoph Ln. Underwood Willowwood 10/5/18 1/17/19 (Daily Street Closure will re‐open end Wastewater N/A Notification, (940) 349‐7300 of each day) Door Hanger Londonderry Street Improvements Kingswood Ct. Londonderry Dead End 10/1/18 1/18/19 Phase II of III Streets 9/24/18 (940) 349‐7160 (Street Closure) Water/Wastewater Improvements Londonderry Ln. Westminster Hollyhill 11/5/18 12/6/18 Water 9/25/18 (940) 349‐7167 New Project (Street Closure) Street Widening Mayhill Rd. US 380 Edwards 9/1/17 2/1/20 Engineering 1/3/18, 1/24/18 Door Hangers (940) 349‐8910 (Temporary Lane Closures) Parking Garage Construction Building Mulberry St. Bell Industrial 10/15/18 11/23/18 Contractor (940) 349‐8360 Inspections (Street Closure) Eagle Drainage Improvements Myrtle St. Eagle 200' North 9/4/18 5/1/19 Engineering 8/21/18 Contacted DCTA (940) 349‐8910 (Street Closure)
Street Reconstruction Paisley St. Frame Ruddell 10/15/18 1/25/19 Streets 10/3/18 (940) 349‐7160 (Temporary Lane Closures)
Water and Wastewater Crossing Prominence Pkwy. Mayhill Atlanta 1/31/18 11/14/18 Engineering 1/24/18 Door Hangers (940) 349‐8910 (Road Closure) Road Removal and Replacement Extended Completion from Riney Rd. N. Elm Solana 9/29/17 11/30/18 Engineering Yes Electronic Signs (940) 349‐8910 (Road Closure) 11/2/17 Street Panel Replacement/ Sidewalk Saint Clair Dr. Loon Lake Lamprey 10/1/18 11/16/18 Repair Streets Door Hangers (940) 349‐7160 (Temporary Lane Closures)
Lowe's Water, Drainage, Road Construction Contacted Spencer Rd. Mayhill 4/2/18 11/28/18 Water 3/16/2018, 9/14 (940) 349‐8910 Driveway (Road Closure) departments affected
Sidewalk Repair Swan Park Dr. Montecito Glen Falls 10/1/18 11/9/18 Streets Door Hangers (940) 349‐7160 (Temporary Lane Closures) Proposed Date Proposed Date Other Department Updated Information / Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes
N.E. Corner Wastewater Reconstruction Construction Teasley Ln. Robinson 10/31/18 11/9/18 Water N/A (940) 349‐7300 Teasley (Temporary Lane Closures) outside of roadway
Atmos Service Connection Walnut St. Locust Austin 10/29/18 12/30/18 Engineering (940) 349‐8914 (Street Closure) Wastewater Reconstruction Extended Completion from Wayne St. Boyd Mozingo 8/29/18 11/7/18 Wastewater 8/20/18 (940) 349‐7300 (Temporary Lane Closures) 11/2/17 COMPLETED PROJECTS East of Sanitary Sewer Construction Eagle Dr. Elm 9/17/18 10/16/18 Engineering 9/10/18 (940) 349‐8910 Carroll (Street Closure) Street Resurfacing Emery St. Alice Coit 6/25/18 10/12/18 Streets 6/11/2018, 9/10 Door Hangers (940) 349‐7160 (Temporary Lane Closures) Curb and Gutter Replacement, Contacted Coronado Dr. Locust Bell 10/1/18 10/26/18 Basefailure Repair Streets property (940) 349‐7160 (Temporary Lane Closures) managers Street Reconstruction Joyce Ln. N. Elm Gardenview 9/5/18 10/26/18 Streets 8/21/18 (940) 349‐7160 (Temporary Lane Closures) Street Reconstruction Shadow Trl. Plum Hollow Windbrook 8/6/18 10/19/18 Streets 8/2/18 (940) 349‐7160 (Street Closure) Street Resurfacing, Curb and Gutter Sun Valley Dr. Stuart Dead End West 5/14/18 10/12/18 Streets 5/1/2018, 9/10 Door Hangers (940) 349‐7160 (Temporary Lane Closures) Storm Sewer Installation Public Works Sycamore St. Bell Industrial 10/1/18 10/26/18 9/24/18 (940) 349 8908 (Street Closure) Inspection Water Main Construction Thomas St. Scripture Oak 9/3/18 11/2/18 Water 8/1/18 (940) 349‐7167 New Completion (Temporary Lane Closure) Street Panel Replacement/ Sidewalk Thoroughbred Tr. Salon Butler 10/1/18 11/2/18 Repair Streets Door Hangers (940) 349‐7160 (Temporary Lane Closures) UNT 2018 CVAD Project Welch St. Mulberry Chestnut 4/11/18 10/24/18 Drive approach/Sidewalk Engineering 3/19/18 3/30/2018, 9/12 (940) 349‐8910 (Southbound Temporary Lane Closures) Proposed Date Proposed Date Other Department Updated Information / Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes Inlet Improvements, ADA Ramp Communicated Welch St. Mulberry Chestnut 10/8/18 11/11/18 Installation, Box Culvert Replacement Drainage 10/4/18 (940) 349‐8488 New Completion with UNT, DCTA (Road Closure)
Streets Construction Wellington Dr. Heather Stratford 9/26/18 11/1/18 Streets 9/20/18 (940) 349‐7160 New Completion (Temporary Street Closure) UPCOMING PROJECTS
Wastewater Main Reconstruction Atlas Dr. Redstone Hercules 1/18/19 3/16/19 Wastewater (940) 349‐7300 (Temporary Lane Closures) North South Water Main Phase 2 Bonnie Brae St. Roselawn I35E 1/15/19 1/15/20 Water (940) 349‐8910 (Temporary Lane Closures) Water Improvements Bowling Green St. Georgetown Auburn 11/19/18 12/31/18 (Daily Street Closure will re‐open end Water (940) 349‐7167 of each day) Street Panel Repair Fairway Dr. ft. Worth Club View 11/12/18 11/21/18 Streets (940) 349‐7160 New Project (Temporary Lan Closure) Wastewater Main Reconstruction Fulton St. Congress Gregg 1/18/19 3/4/19 Pase I of II Wastewater (940) 349‐7300 (Temporary Lane Closures)
Fulton St. Summer 2019 TBD Streets Streets (940) 349‐7160
Hettie St. Paisley Davis 5/1/19 TBD Water, Wastewater, and Streets Multiple
Street Widening Hickory Creek Rd. Teasley Riverpass 1/1/19 6/1/20 Engineering (940) 349‐8910 (Temporary Lane Closures)
Phase I‐ Storm Water Improvements Hinkle Dr. University Windsor 1/1/19 1/1/20 (Magnolia Drainage Ph II Engineering (940) 349‐8910 Temporary Lane Closures)
Water Improvements Kerley St. Shady Oaks Duncan 12/13/18 3/11/19 (Daily Street Closure will re‐open end Water (940) 349‐7167 of each day) Proposed Date Proposed Date Other Department Updated Information / Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes Street Panel Repair Lakeview Blvd. Draught Horse 901 Lakeview 11/26/18 12/21/18 Streets (940) 349‐7160 New Project (Temporary Lan Closure) Londonderry Street Improvements Londonderry Ln. Teasley Hollyhill 11/12/18 1/18/19 Phase III of III Streets (940) 349‐7160 (Street Closure) Wastewater Main Reconstruction Mistywood Ln. Woodhaven Jamestown 11/12/19 12/21/18 Wastewater 8/23/18 (940) 349‐7300 (Temporary Lane Closures) Street Resurfacing, Curb and Gutter Panhandle St. Carroll Bolivar TBD TBD Streets 4/9/18 Door Hangers (940) 349‐7160 (Temporary Lane Closures)
PEC 4 ‐ Engineering In Design Installing Underground Box Culvert Engineering (940) 349‐8910
Drainage and Roadway Construction Kansas City Roselawn Dr. Bonnie Brae TBD TBD (Bonnie Brae Phase 1 Engineering N/A (940) 349‐8910 Southern RR One Lane traffic control)
Concrete Curb and Gutter Repair Stuart Rd. Windsor Kings Row TBD TBD Streets (940) 349‐7160 (Temporary Lane Closures)
Thomas St. Panhandle Oak 2/1/19 TBD Streets Construction Streets (940) 349‐7160
0.26 mi south of Public Meeting US 377 (Ft. Worth Dr.) IH 35E 11/15/18 TBD Street Widening TxDOT 9/25/18 (940) 387‐1414 FM 1830 10/8 Street Widening Vintage Blvd. US 377 I35W 3/1/2019 2021 Engineering (940) 349‐8910 (Bonnie Brae Phase 2)