City Manager’s Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8307

MEMORANDUM

DATE: May 4, 2018 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report

I. Council Schedule

A. Meetings

1. Public Utilities Board Meeting on Monday, May 7, 2018 at 8:30 a.m. in the City Council Chambers.

2. Joint City Council/DISD Meeting on Monday, May 7, 2018 at 11:00 a.m. in the City Council Work Session Room.

3. Traffic Safety Commission Meeting on Monday, May 7, 2018 at 5:30 p.m. in the City Council Work Session Room.

4. Work Session of the City Council on Tuesday, May 8, 2018 at 12:00 p.m. in the City Council Work Session Room.

5. Economic Development Partnership Board on Wednesday, May 9, 2018 at 11:00 a.m. in the City Council Work Session Room.

6. No Agenda Committee Meeting on Wednesday, May 9, 2018.

7. Work Session of the Planning and Zoning Commission on Wednesday, May 9, 2018 at 5:00 p.m. in the City Council Work Session Room, followed by a Regular Meeting at 6:30 p.m. in the City Council Chambers.

8. Committee on the Environment meeting on Friday, May 11, 2018 at 9:00 a.m. in the City Council Work Session Room.

B. Upcoming Events

1. Reception honoring City Council on Tuesday, May 15, 2018 at 5:30 p.m. in the Work Session Room, followed by a Regular Meeting at 6:30 p.m. in the City Council Chambers.

OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service 2. Police Awards & Appreciation Banquet Thursday, May 17, 2018 at 6:30 p.m. at The Clubhouse at Robson Ranch.

II. General Information & Status Update

A. Carl Gene Young Sr. Park Sprayground Opening – The City of Denton Parks and Recreation Department and volunteers are excited to announce the sprayground is ready for play and invites residents to join in a family-friendly celebration on Saturday, May 12 from noon to 1 p.m. at Carl Gene Young Sr. Park. Attached is a press release with more details. Staff contact: Maria Dension

B. Disaster Drill – The 2018 full-scale mock disaster drill took place on Friday, May 4. First responders were tasked with responded to a simulated hazmat and mass casualty incident near the Downtown Denton Transit Center. This drill was designed to test the response capabilities of first responders, hospitals, and other agencies. The City would like to thank our partners who helped make this drill possible: DCTA, First Transit, Union Pacific Railroad, Transportation Community Awareness and Emergency Response (TRANSCAER®), Denton Fire department, Denton Police department, Atrium Medical Center, Texas Health Presbyterian Denton, Medical City Denton, the Heart Hospital Baylor Denton, North Central Texas Council of Governments (NCTCOG), UNT, TWU, and mutual aid partners. Staff contact: Michael Penaluna

C. Main Page of Website – The Communications team has launched a new section of the City’s homepage: Quick Links. This component allows the City to feature additional information on the homepage, or link to relevant or frequently visited pages. The City can feature up to eight items through this function. In addition, the social media widget of the City’s homepage is not currently active. Some social media platforms, such as Facebook, have recently changed their terms of service which requires some changes be made on the development side of the City’s website. Our website developer is currently working through these issues with social media platforms and the widget will be added back to the homepage as soon as possible. Staff contact: Jessica Rogers

D. Election Day – Saturday, May 5 is Election Day. Unlike early voting, eligible voters casting a ballot on Election Day must vote at their pre-determined precinct voting location. A list of the polling locations by precinct is attached. For more information about the election (including polling locations), residents can either go to the County’s elections page (www.votedenton.com) or go to the City’s “Vote” page by going to the City’s homepage (www.cityofdenton.com) and searching “vote” in the upper right hand corner. This week, staff also added a Quick Link to elections information on the homepage. Staff contact: Jennifer Walters.

E. Traffic Safety Fund/General Fund Overtime Charges – In Summer 2016, Denton PD began using an automated timekeeping system. This system is an electronic system that automates many of the timekeeping functions, including assigning time worked as either “overtime” or “straight time.” Based on the City’s policy, only hours recorded in excess of an employee’s assigned hours (e.g. in excess of 40 hours per week) are recorded as overtime. Additionally, Denton PD were operating with the direction to charge hours worked reviewing red light camera citations as overtime, so not to interfere with the officers’ primary patrol duties/responsibilities, regardless of when those hours fell in a pay period.

Last week, staff became aware that the timekeeping system’s automation had created instances where overtime that should have been charged to the Traffic Safety Fund was charged as straight time. Conversely, time that should have been recorded as straight time in the General Fund was recorded as overtime. Officers were coding hours worked to the correct fund and the proper amounts were paid to officers, but the payroll system was not recognizing Traffic Safety Fund overtime hours as “overtime” unless the employee had already exceeded their 40 hours. Instead, it would record hours worked later in the pay period (regular General Fund hours) as overtime.

The Denton Police Department and Finance staff are in the process of reviewing payroll and overtime records to ensure that the straight time and overtime rates are applied to the proper fund and will make an adjusting entry to correct any instances where the system charged the wrong fund. Staff anticipates this being complete by mid-May and will provide that information when it is available. Staff contact: Antonio Puente/Lee Howell

F. DCTA Denton Update – Please see attached a monthly update report from DCTA with information on the special event service for the Arts & Jazz festival, information on the vanpool program, passenger amenities, and announcement that the non-profit pass discount will be increased from 25% to 50% as of June 1, 2018. Staff contact: Mark Nelson

G. ADA Transition Plan – To comply with federal law, cities are required to develop an American with Disabilities Act (ADA) Transition Plan. An ADA Transition Plan provides a schedule and plan for the removal of communication, physical barriers, and architectural barriers. Developing an ADA Transition Plan is a very involved process. In developing the plan, citizen input is necessary to understand the barriers that people with disabilities encounter in their everyday lives in their interaction with the city. Second, completing an assessment on the condition of city infrastructure (i.e. sidewalks and ramps) and areas where these components of infrastructure are missing and needed to allow those with disabilities to traverse.

The City of Denton has recently begun the early stages of implementing the ADA Transition Plan process by assigning the project to the Bike/Pedestrian Office, which is located in the Capital Projects Department. The Bike/Ped Office has engaged the services of the engineering firm Kimley Horn to develop ADA related documents and draft an ADA Transition Plan template. This template includes primary components of the ADA Transition such as “Notice to Citizens” document, a grievance procedure, a grievance form, and a sidewalk evaluation checklist. The work on the template forms has been completed and will be posting these documents on the City’s website within the next two weeks. Once these items are posted, staff will inform City Council as to their location on the City’s website.

The second phase of the ADA Transition Plan is to develop a Request for Proposals (RFP) to conduct an inventory of city sidewalks and ramps. The Bike/Ped Office is currently working with Purchasing to advertise the RFP at the end of May 2018 for the data collection study which will be conducted by an outside vendor. Once a vendor is selected this summer, the data collection effort will begin and should be completed by the end of summer. After the sidewalk data is collected, City staff will be able to more pro-actively create a work plan for bringing non-compliant sidewalks into compliance instead of the current repair method which is managed on a reactive (complaint) basis. Staff contact: Pritam Deshmukh

H. Sherman Drive – A recent issue was raised regarding a person who witnessed an individual in a wheelchair riding in a lane of traffic along Sherman Drive between Locust and Bell. Recently, city staff drove this segment of Sherman Drive looking for missing sidewalks. Based on staff’s observation there is a continuous sidewalk along the north side of Sherman Drive within this segment. There are no gaps in sidewalk on the north side but there are locations where the sidewalk crosses residential driveways which may not be ADA compliant. There is no sidewalk that exists on the south side along Sherman Drive between Locust and Bell.

Based on the original concern it is not clear if the individual in the wheelchair was on the north or south side of Sherman Drive when they decided to use the travel lanes. Given the concern and a review of existing conditions, staff is seeking additional clarification from the resident that forwarded the concern. Once this information is received, staff recommends meeting with the wheelchair bound resident to better understand the circumstances for using the street rather than using the existing sidewalk. This will help identify and isolate the problem so that a plan can be developed to resolve the issue. Staff contact: Pritam Deshmukh

I. Citizen Service Request Application – The City has contracted with CitySourced to develop a citizen request application and a soft launch of the application is targeted for the end of June. The application is currently in development and an internal staff training is scheduled for this month. A mockup of the home screen for the mobile application is shown to the right.

Staff is planning to have a soft launch with a limited number of request types to ensure that citizens have a positive user experience and are more likely to continue to use the application. Features of the application will include the ability to submit requests and add useful information including links to utility bill pay, Parks program registration, and social media, and FAQs.

In addition to the mobile app features, there are system wide features that will benefits to both citizens and staff including:  Tracking of requests and escalations to supervisors if preset deadlines have been exceeded.  Automated routing of request directly to the departments to reduce delay in request routing.  Automatic status updates to citizens to keep them informed of progress on their request.  Reporting capabilities to provide data on request types, counts, response times, and more.  Increased transparency through a map display of all requests, except requests reported anonymously by citizens.

CitySourced was recommended by staff and presented to the Committee on Citizen Engagement in February. CitySourced is used by a number of cities locally including Bedford, Frisco, Prosper, and Weatherford. Staff contact: Sarah Kuechler

J. Libraries ROCK – Many thanks to Denton’s Eric Pulido, from the folk rock band Midlake, for playing the part of a head-banger rocker (red wig) in a new video produced by DTV. The spot, “Libraries ROCK”, was written by librarian Kerol Harrod and raises awareness for the Denton Public Library’s summer reading challenge. https://youtu.be/oCTyfTQqOfA

The Denton Public Library is challenging each person in the community to read a total of 10 hours this summer. The Summer Reading Challenge starts on May 24 at all three Denton Public Library locations and online. This year you can sign up and complete the program online or complete the challenge on paper by picking up reading logs at the Library. Staff contact: Billy Matthews

K. Municipal Code Corporation – At the May 1 Council meeting, Council Member Ryan requested information on updates to the Code of Ordinances through Municipal Code Corporation (Municode). Ordinances amending the Code of Ordinances or the Development Code are sent to Municode to be codified as supplements. The on-line version of the Code of Ordinances is updated quarterly with the Development Code updated semiannually. Paper supplements are printed on an annual basis and distributed to multiple department across the organization. Cost for this service is approximately $5,000-$7,000 for hundreds of updates and appears that this is an economic option to perform this public service.

Regarding the update of the Charter amendments, staff inadvertently missed sending the information to Municode. Municode is currently proofing those changes and will have the information posted on-line within two weeks.

Staff will contact Municipal Code Corporation for other available options for more frequent updates and the associated costs. Staff contact: Jennifer Walters

L. 2018 Mosquito Season – The 2018 Mosquito season officially started on May 1 with the City of Denton entering Risk Level 2 – Enhanced Response of the Mosquito Surveillance and Response Plan. Typically, Risk Level 2 is triggered before the mosquito season is underway and centers on activities citizens can do to help the City control the mosquito population. At this Risk Level, the probability of human outbreak of the West Nile virus is low. Strategies for protecting human health and methods for minimizing mosquito populations are the main control measures emphasized under Risk Level 2.

The City’s 2018 Mosquito Surveillance and Response Plan (“MSRP”) is a comprehensive plan aimed at reducing the risk of illness due to West Nile virus. A copy of the plan in attached and accompanied by a communications plan for public education and notification. Each of the five risk levels and corresponding public education and notification activities are outlined in this plan.

Mosquito monitoring started this week, and will continue on an approximately weekly basis until the end of the season in late fall. Monitoring provides information on mosquito populations and the presence of mosquito-borne viruses. Staff uses this information to establish risk levels in accordance with the protocols in the City of Denton’s Mosquito Surveillance and Response Plan, and each Risk level triggers a specific public communication and mosquito control efforts. Although the program is designed to assess and mitigate the risk from West Nile Virus, staff continues to devote efforts to assessing risks from emerging mosquito borne diseases such as dengue fever, chikungunya virus, and Zika virus.

A press release was distributed on May 3 to inform the public of mosquito season beginning and education on how to prevent mosquito breeding grounds. It also announced that the Utilities Department has a limited supply of Bti briquettes that residents can pickup in limited quantities (two per resident) while the supply lasts. More information and updates will be posted and available on the City’s website. Staff contact: Deborah Viera

M. TxDOT Notice of Public Meeting – TxDOT has provided notification of a public meeting for the purpose of soliciting public comments on the proposed project to widen a 3.6 mile stretch of FM 1173, from FM 156 to I-35. The project would include the expansion of the current 2-lane, rural roadway to a 6-lane, urban roadway. The public meeting will be held on Tuesday, May 8, 6 to 8 p.m. at the Krum High School Cafeteria (700 Bobcat Blvd.). A copy of the notice is attached. Staff contact: Mark Nelson

III. Community Events

A. Mayor’s Day of Concern for the Hungry – Mayor Chris Watts announced the Mayor’s Day of Concern for the Hungry food drive at tonight’s City Council meeting. This is the seventh year of the event encouraging residents and businesses in Denton to help address hunger in the community with a one-week food collection drive from May 7-11. Every resident and business in Denton can help address hunger by dropping food donations from May 7-11 at participating business and non-profit locations throughout the city. This is also the first year that monetary donations will be accepted online. Food pantries are able to make each dollar go further by purchasing in bulk through existing partnerships. Every $1 donated buys 3 pounds of food. More information is found here: www.UnitedWayDenton.org/MDOC. Staff contact: Sarah Kuechler

B. Cycle with the City – The first Cycle with the City event of 2018 will be on Wednesday, May 9, from 6 to 7:30 p.m. in connection with the celebration of May as “Bike Month.” Anyone wishing to participate should meet at North Lakes Park (2001 W. Windsor Dr.) in the parking lot next to the playground (see attached). This year, the ride will feature the expanded Evers Trail and will be led by outgoing City Council Member Dalton Gregory to thank him for his continued support of bike projects in Denton. Don’t forget to bring your bike to participate in this fun event. For more information about bicycle safety and the City’s Bike Plan, go to www.bikewalkdenton.com. Staff contact: Katherine Welch

IV. Attachments

A. Press Release – Carl Gene Young Sr. Park Sprayground Grand Opening B. List of Polling Locations by Precinct C. DCTA Denton Update D. 2018 Mosquito Surveillance and Response Plan (“MSRP”) and Communications Plan E. Press Release – Mayor’s Day of Concern for the Hungry F. TxDOT Notice of Public Meeting

V. Informal Staff Reports

A. 2018-048 Milling Services B. 2018-049 Micro Surfacing Services C. 2018-050 Water Storage Tank Draining D. 2018-051 CDAC and HSAC 2018 Action Plan E. 2018-052 DEC Operational Policy

VI. Council Information

A. Council Requests for Information B. Draft Agenda (May 15) C. Council Calendar D. Future Council Items E. Street Construction Report

FOR IMMEDIATE RELEASE Jessica Rogers  (940) 349-7531  [email protected]

Carl Gene Young Sr. Park Sprayground Grand Opening

DENTON, TX, May 3, 2018 – Come celebrate the grand opening of Denton’s new all-inclusive sprayground! The City of Denton Parks and Recreation Department and volunteers are excited to announce it’s ready for play and residents are invited to join this family-friendly celebration on Saturday, May 12 from noon to 1 p.m. at Carl Gene Young Sr. Park.

The grand opening will begin at noon with a welcome address and brief remarks from City officials, followed by a ribbon cutting ceremony. Families are welcome to pack a picnic and stay all day or enjoy complimentary Chick-fil-A sandwiches while they last.

The new sprayground, designed by Kraftsman, is an all-inclusive aquatic play area thoughtfully designed so children of all abilities can play together. The aquatic play area features a tall water- flower with multi-level spray effects and translucent shadow casting petals. In addition, the core play area offers flush mount ground sprays and essential sprayers that are designed to stimulate the senses and influence multigenerational activity of all abilities to promote inclusive play.

The idea for a free community sprayground was inspired by a group of local parents led by Amber Briggle and gained the support of City Council, the Denton Parks Foundation, and the City of Denton Parks and Recreation Department. The community’s grassroots campaign raised $10,493 that ultimately encouraged voters to approve the sale of $200,000 general obligation bonds followed by the City’s commitment of $41,600 in Park Development Funds.

The new sprayground is the latest of this park’s upgrades that previously included a new swing set and new benches. Construction will begin this summer on a new permanent restroom facility so families can make a day of playground and sprayground fun.

“This truly has been a community effort from the start,” said resident and volunteer Amber Briggle. “Thank you all and see you at the park May 12!”

Carl Gene Young Sr. Park is located at 327 S. Wood St. For more information about Denton’s parks and playgrounds, visit www.dentonparks.com.

Contact: Maria Denison, (940) 349-7463, [email protected]

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Visit www.cityofdenton.com for more news and to stay updated.

OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service

ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 Polling Locations by County Precinct

District Voting Sites and Address Associated County Precincts

District 1 MLK Jr. Rec Center 1300 Wilson St. 1014 Denton, TX 76205 4009 4010 4011 4013 4014 Pecan Creek Elem. School 4400 Lakeview Blvd. 1038 Denton, TX 76208 4041 District 2 North Branch Library 3020 N. Locust St. 1008 Denton, TX 76209 1009 1011 1012 4006 4008 4040 4042 Billy Ryan High School 5101 E McKinney St. 1010 Denton, TX 76208 1013 1039 4012 District 3 North Lakes Rec Center 2001 W. Windsor Dr. 4001 Denton, TX 76209 4005 4007 4038 4039 4045 Fire Station #7 4201 Vintage Blvd. 4003 Denton, TX 76226 4004 4044 District 4 Denia Rec Center 1001 Parvin St. 1015 Denton, TX 76205 4015 4037 LA Nelson Elem. School 3909 Teasley Ln. 1016 Denton, TX 76210 1017 1018 1019 1046 4016

DCTA Update May 3, 2018

DCTA has been provided a copy of Resolution 18-654 outlining a formal request by the City of Denton to establish an annual passenger amenities program and specifying a $250,000 annual investment in the proposed program.

DCTA reported good participation by the community in the special event service for the Arts and Jazz Fest provided on April 27 -29. DCTA stated Bus service was well utilized and no issues were reported with pickup or drop-off. No riders were left standing and no capacity issues with the Med-Park parking lot were experienced. Patrons appeared to be well accepting of remote parking. The additional rail trip was reported as not beneficial, no ridership. Saturday service (with complimentary fare) did show positive support. DCTA summation: sustain bus service and the fare promotion. Do not add more rail trips. DCTA staff and City of Denton staff will be scheduling a meeting with event organizers later this month to review lessons learned and opportunities to improve the service in the future. Following data was provided by DCTA:

Shuttle Bus - Two buses provided 30 minute headways to/from Medpark Friday, April 27, 3:00 PM to 12:30 AM 166 rides Saturday, April 28, 11:00 AM to 12:30 AM 1,036 rides Sunday, April 29, 11:00 AM to 11:30 PM 506 rides

TOTAL RIDES: 1,708

Rail Ridership - One additional trip added for Friday night, normal service Saturday, no service Sunday. Friday, April 27, 2018 1536 (no passengers on added trip) Friday, April 28, 2017 1903 Saturday, April 28, 2018 802 Saturday, April 29, 2017 482

Vanpools Last month Mayor Pro Tem Bagheri requested data regarding the DCTA Vanpool program. Vanpool program is financially supported through the North Central Texas Council of Governments (NCTCG) and is made available to those commuting to or from a Denton County location (DCTA operating area). The program is contracted through Enterprise: Vanpool participants pay 65% of cost of the van and all fuel, NCTCOG grant funds the remaining 35% of the cost. Typical cost is $487/month for 8 passenger and $520/month for 12 passenger. Van is typically issued to one person who is responsible for the van. This person also coordinates maintenance through Enterprise. DCTA currently has 31 vans in service now and two business have a total of 28 vans issued to employees; Peterbilt – 26 vans and Labinal – two vans.

DCTA Denton Update – May 2, 2018

Arts & Jazz Festival The Arts and Jazz Shuttle Service was a big success with an excess of 1,700 riders over the course of the weekend. The buses were well utilized and met the ridership demands. The extra rail service on Friday night did not generate additional riders. DCTA had a booth at the event and the combined effort was a strong presence. DCTA was happy to support this important event, and will work with City staff and event organizers to review results and plan for next year.

Non-Profit Pass Discount DCTA currently offers a 25% discount for the sale of passes directly to non-profit organizations. The intent to help support those members of our community that need the help accessing critical facilities the most. We are pleased to increase this discount to 50% effective June 1, 2018.

Passenger Amenities DCTA is working closely with City staff this year (Thanks to Mark Nelson and Pritam Deshmukh!) to continue our efforts to improve the ridership experience on our buses. Planned improvements for a shelter at the Heritage Oaks location and the bench at the Uptown Student Housing complex are complete. Work continues on the concrete pads.

Mosquito Surveillance and Response Plan City of Denton, Texas

2018 SEASON

prepared by Kenneth E. Banks, Ph.D.

Department of Environmental Services and Sustainability City of Denton TABLE OF CONTENTS:

1.0 Introduction …………..…………………………………………………… 1

2.0 Objectives ….…………….....……………..………………………………. 2

3.0 West Nile Virus Concerns ....……………..………………………………. 2

4.0 The Role of Residents ....……………..…………………………………….. 4

5.0 Denton's Plan for Mosquito Surveillance ………….………………….…... 4

5.1 Adult mosquito collections ....………...……...………….… 6

6.0 Mosquito Control Strategies ...…………………………...... …. 6

6.1 Larviciding vs. adulticiding ..………...……...………….… 8 6.2 Rationale for different treatment methods ...... ………….… 9 6.3 Integrated Pest Management ………………...... …….…. 9

7.0 Denton's Plan for Mosquito Control ...…………………………………...... 10

7.1 Adulticiding ...... 10

7.1.1 Triggers for adulticiding ...... 10 7.1.2 When to use adulticides ...... 11 7.1.3 Where to use adulticides ...... 11 7.1.4 Human Population density considerations ...... 11 7.1.5 Mosquito population considerations ...... 11 7.1.6 Local perspectives on spraying ...... 12 7.1.7 Denton's plan for mosquito adulticiding operations . 12

7.2 Plan for Public Education Concerning Mosquitoes ...... 13

7.3 City of Denton Response Plan ...... 14

7.3.1 Risk Level 1 - Normal Response ...... 15 7.3.2 Risk Level 2 - Enhanced Response ...... 16 7.3.3 Risk Level 3 - Public Health Concern ...... 17 7.3.4 Risk Level 4 - Public Health Warning ...... 18 7.3.5 Risk Level 5 - Public Health Alert ...... 19

8.0 Emerging diseases …………....…………………………………...... 20

References ...... ………………………………………...... 22 1.0 INTRODUCTION

Mosquitoes are insects that belong to the order Diptera, or True Flies. Female mosquitoes have modified mouthparts that form a long piercing-sucking proboscis, while male mosquitoes have mouthparts that are incapable of piercing skin. There are over 2,500 different species of mosquitoes that have been identified throughout the world, with approximately 150 species occurring in the United States. The Texas Department of Health estimates that there are approximately 82-84 mosquito species in the State of Texas, although only about 12 of these mosquito species have been implicated in the transmission of serious diseases.

Mosquitoes typically need still, stagnant water that is isolated from fish or other small predators to complete their metamorphosis from egg to adult. Larval habitats can range from marshes, freshwater wetlands, and tree holes to human-made structures like catchments, drains, gutters, and discarded tires. Not all species feed on humans and other mammals, and many species feed mostly on birds, amphibians, or reptiles. Only a small percentage of the known mosquito species are considered to be diseases vectors.

Although only a small percentage of mosquito species are capable of transmitting diseases, mosquitoes are still considered to be a very important vector for disease transmission. Within the United States, the occurrences of mosquito-borne illnesses have been relatively rare in recent years. However, epidemics of mosquito-borne diseases were once common in the United States. Outbreaks of Yellow Fever have been recorded as far north as Philadelphia during the Colonial Period, and Dengue fever was prevalent along the Gulf Coast until the mid-1940s. At one time, malaria was well established in the continental United States, especially in the south. Other mosquito- borne illnesses like LaCrosse, St. Louis, and Eastern Equine Encephalitis are still threats in certain areas of the country. Although many of these historical mosquito-borne diseases have been eliminated or at least controlled, the introduction and subsequent rapid spread of West Nile Virus within the United States is a topic of current concern.

Mosquitoes may be controlled through a variety of different physical, chemical, and biological methods. Physical methods usually involve source reduction, which is simply the physical removal of mosquito breeding habitats. Biological measures mainly center on the use of bacteria that kill mosquito larvae or the use of natural mosquito predators. Chemical treatment typically involves the application of pesticides to attempt to control larva or adult mosquito populations.

Mosquito control pesticides are applied by various means, depending on the type and size of the area being treated. No matter how pesticides are applied, however, pesticides have the potential to impact non-target species, including humans. Depending on the pesticides used, potential impacts may include acute or chronic toxicity, reproductive and / or developmental effects, and indirect effects through the food chain. The tests required for pesticides registration also may not address non-target impacts. Information regarding the effects of inert ingredients in pesticide formulations, food chain effects, multi-generational effects, and the interaction of specific pesticides with

1 other chemicals in the environment may also be lacking. It is therefore important to realize that there are risks associated with the use of pesticides just as there are risks associated with the potential for human or animal infection by a mosquito-borne illness. The purpose of this response plan is to provide a systematic way to consider and balance the risks associated with mosquito control measures.

2.0 Objectives

The City of Denton Mosquito Surveillance and Response Plan was developed to meet several objectives. Specifically, the Plan:

 Provides guidelines and information on mosquito populations, prevalence of diseases, and control strategies;  Provides a systematic approach for using mosquito sampling and human disease data to establish Risk Levels;  Establishes actions that will be undertaken for each Risk Level;  Provides municipal staff and elected officials with a decision-support system;  Outlines the roles and responsibilities of municipal staff and elected officials.

3.0 West Nile Virus (WNV) Concerns

West Nile Virus was first recorded in North American during August 1999 shortly following the Center for Disease Control and Prevention (CDC) and the New York City Department of Health responses to an unusual outbreak of encephalitis in northern Queens, New York. The cause of the observed illnesses was determined to be West Nile virus. During 1999, approximately sixty people were diagnosed with West Nile virus and seven elderly residents died from the infection. During the summer of 2000, WNV activity was detected again in New York City and appeared to be spreading. Fourteen people in the City of New York were diagnosed with acute WNV infection, six were identified in New Jersey, and 1 was reported from Connecticut. Outside of New York, WNV was detected in 12 states and in the District of Columbia. During 2001, the virus appeared again in New York City, causing seven cases that required hospitalization. In 2001, a total of 66 human cases with nine fatalities were reported throughout the nation, mostly spread throughout the eastern United States. During 2002, there were 4,156 laboratory-positive human cases and 284 deaths. The number of cases increased dramatically in 2003 as the disease spread westward, with 9,862 cases and 264 deaths. After 2003, annual national case counts have ranged from a low of 712 during 2011 to a high of 5,674 in 2012. In 2012, the highest incident rates in the nation were observed in the North Texas region, including Denton County. Fortunately, subsequent seasons have been relatively mild when compared to 2012.

The relatively rapid spread of West Nile virus and the increase in disease incidence indicates that WNV is permanently established in the United States. It is likely that the virus survives the winter either within birds that remain in the area or within mosquitoes that survive the winter. When spring returns, the virus can amplify within birds and is readily passed to early season mosquitoes. As mosquito populations increase,

2 mosquitoes begin to feed more frequently on birds, causing an increasing number of birds and mosquitoes that are infected. If environmental conditions are favorable for transmission, the virus will amplify to a theoretical point of spillover. At spillover, the virus can bridge out of the bird-mosquito cycle through mosquitoes that feed on birds, humans, and other animals. At the point of spillover, transmission to humans becomes more likely. Currently, mosquito bite avoidance and mosquito control are the only practical method of protecting the human population from WNV infection. There are no known specific treatments or cures for the disease, and vaccines are currently not available for public use. The virus also kills a variety of native and non-native birds, and may have impacts on other wildlife.

Weather plays a major role in the prevalence of WNV, and the relatively warm winter and spring experienced in North Texas during 2011 to 2012 may have been a significant factor in the large amount of disease present during the 2012 mosquito season. Understanding the types of mosquitoes in the area that transmit the disease is also a crucial consideration for directing control responses and public education activities. Since not all mosquitoes carry the virus, enacting mosquito control efforts that attempt to non-selectively reduce all mosquito populations will not necessarily reduce the risk of WNV. In fact, based on 15 years of mosquito monitoring and disease analyses in the City of Denton, there appears to be only one mosquito that serves as a vector for this disease. Approximately 94 percent of the WNV infected mosquitoes captured in Denton’s monitoring program over the last 15 years have been Culex quinquefasciatus, commonly known as the southern house mosquito. Approximately 99% of the mosquitoes that have tested positive for WNV during the last 15 years of monitoring have been some type of Culex species. Control efforts enacted by the City are therefore focused on Culex species, and are particularly focused on Culex quinquefasciatus.

The past experience of numerous mosquito control districts suggests that a mosquito control program should be based on the principals of Integrated Pest Management (IPM). The principals of IPM are:

 knowledge of mosquito biology and the epidemiology of the mosquito-borne diseases;  surveillance and monitoring efforts for the detection and status assessment of mosquito populations and / or mosquito-borne diseases;  a multifaceted prevention and control program comprised of a system of control tactics which are compatible with each other and which are proven effective;  continue program evaluations and updates to ensure that the best methods are being used to meet the prevention and control objectives of the program; and  continue education of the public to create awareness, understanding, and support.

These general guidelines have been used to develop the threshold-level responses of this surveillance and response plan.

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4.0 The Role of Residents

Residents can play an important role in reducing the number of adult mosquitoes by eliminating standing water that may support the development of mosquito larva and pupa. For example, residents can properly dispose of discarded tires, cans, buckets, maintain pools correctly, unclog blocked gutters and drains, dump water from bird baths and pet dishes at least every 2-3 days, ensure that air conditioning condensate is not pooling for several days, control irrigation so that standing water is not produced, irrigate so that runoff is not produced, and perform similar activities around homes and businesses. Water that cannot be eliminated should be treated with a biological mosquito larvicide such as Bacillus thuringiensis israelensis (Bti) in accordance with manufacturer’s recommendations.

Residents should be aware that Culex quinquefasciatus, the target mosquito for control, tends to prefer to lay its eggs in “artificial” sources of water such as those listed above, as opposed to laying eggs in wetland areas, streams, and ponds. Generally, this mosquito cannot fly long distances, so emerging adult mosquitoes often remain near the habitat they lived in as larva and pupa. Adults will rest during the daytime in vegetation, particularly in areas where humidity is high. Irrigated urban and suburban landscapes can offer excellent habitat, especially if there is standing water present. Underground storm drains that receive small amounts of runoff from irrigation are also good habitat for these mosquitoes. As a result, Culex quinquefasciatus tends to become more associated with urban and suburban areas during the summer months. Often these same areas will also have birth baths, bird feeders, trees, and other vegetation that serve to attract birds, especially during the drier times of the year when food and water become scarce. As a result, the opportunities for WNV disease amplification in urban and suburban areas can become more pronounced during summer months. The role of residents and business owners in controlling larval habitat is therefore a crucial component of reducing local WNV risk.

5.0 Denton’s Plan for Mosquito Surveillance

The risk of mosquito-borne diseases depends on the size of mosquito populations and the incidence rate of disease, as well as the likelihood of the mosquito population changing in response to climate factors. Although mosquito abundance can be estimated through collection of either immature or adult mosquitoes, adult mosquito abundance is a key factor contributing to the risk of virus transmission. For this reason, the City of Denton monitoring program primarily focuses on collecting adult mosquito populations for targeting control measures and gauging the potential for disease outbreak. The current mosquito surveillance program is a partnership between the City of Denton and the University of North Texas. This surveillance program collects adult mosquitoes through the use of both CDC light traps and gravid traps. Captured mosquitoes are sent to the Texas Department of State Health Services for testing. Each sample (sometime referred to as a “pool”) consists of female mosquitoes that are collected at a specific collection

4 site, in one of the two types of trap. The information obtained from these surveillance efforts is used to map mosquito populations, provide public information, and to determine the incidence of WNV or other arbovirus.

The mosquito surveillance program allows analysts to map potential mosquito breeding grounds and areas of persistent disease. Using this information, more targeted efforts towards habitat disruption, source reduction, larviciding operations, and other control mechanisms are possible. An effective, broadly applied surveillance program can allow analysts to detect the presence of WNV of other mosquito-borne viruses during the amplification phase. If targeted mosquito controls are implemented at the amplification stage, the likelihood of bridging can be minimized, thus reducing the risk of human transmission. Depending on weather patterns and monitoring results, trapping can be expanded or contracted and the trapping season may be lengthened or shortened. If control measures are applied, trapping data may also be of some use for evaluating the effectiveness of control measures.

The overall goal of the mosquito surveillance program is to use data on mosquito populations and mosquito virus infections rates to:

 assess the threat of human disease;  determine the geographical areas of highest risk;  determine the need for intervention events, and the timing of these events;  identify larval habitats that are in need of targeted control;  monitor the effectiveness of control measures; and  develop a better understanding of transmission cycles and potential vector species.

Adult surveillance methods should:

 Use both fixed and flexible trap locations if possible o Fixed positions allow for the development of a database so year to year comparisons are possible; o Flexible sites allow for responses to epidemiological and natural events.  Use more than one trapping method (CDC light traps, gravid traps, etc...) o Testing data collected in the City of Denton’s monitoring program suggests that if resource limitations require a choice between CDC light traps or gravid traps, gravid traps are preferred. These traps have been more effective in collecting Culex quinquefasciatus, and more effective for establishing the prevalence of WNV.  Account for different influencing factors, including: o Habitat size and diversity; o Resource availability; o Proximity to human population centers and / or recreational areas; and o Flight ranges of target mosquito vector(s).

Advantages of using adult mosquito surveys include:

5  The ability to provide early evidence of viral activity in an area;  Helpful for determining if viral activity is local and / or restricted to a few areas;  Providing information on potential mosquito vector species  Providing estimates of vector species abundance and temporal prevalence;  Providing information on virus infection rates for different mosquito species;  Providing information on potential risks to humans and animals;  Providing baseline data that can be used to guide emergency controls.

Disadvantages of using adult mosquito surveys include:

 The amount of labor required, and associated expenses;  The need for substantial expertise to ensure proper collection and handling of mosquitoes;  The delays associated with receiving mosquito arbovirus screening results;  The fact that collectors may be at risk from mosquito bites (although using personal protection methods can minimize risks).

5.1 Adult mosquito collection

The adult mosquito surveys implemented by the City of Denton in conjunction with the University of North Texas are designed to determine the relative abundance of various species present during the sampling period as well as the incidence of arthropod-borne virus/diseases within the captured specimens. Using this information, City of Denton personnel determines the need for various control measures, and can conduct more effective searches for larval breeding places, assess the extent of the problem, and potentially gauge the effectiveness of control measures. Reports concerning the incidence rates of arthropod-borne virus/diseases and the relative risks to citizens are also produced. Currently, collections are made using both CDC light traps and gravid traps deployed simultaneously.

6.0 Mosquito Control Strategies

Human activities can greatly affect the ecology of mosquito populations. Large concentrations of people or animals, for example, can increase exposure rates and the probability of disease outbreak. The use of irrigation, development of drainage networks, elimination of mosquito predators, prevalence of improperly maintained birdbaths and other water holding containers can increase the numbers of certain types of mosquitoes. Expanding international trade and travel has increased the chance of introducing new mosquito species into our areas, as has happened with the Asian tiger mosquito (Aedes albopictus). The introduction of new diseases is also a concern, as has been seen recently with both Chikungunya and Zika viruses.

Mosquito control strategies have changed dramatically over the last few decades. Diesel oil, inorganic poisons, and source reduction using ditching operations were the basic tools of early mosquito control programs. Chlorinated hydrocarbons, organophosphates,

6 pyrethroids, monomolecular oils, bacteria, and natural predators are more recent additions to mosquito control efforts. With the growth of ecological consciousness and environmental science, people began to realize the environmental damage that accompanied the use of broad-spectrum chemical control agents, particularly those that did not readily break down in nature. Concerns were also raised because many mosquito populations also appeared to develop resistance to the more commonly used chemical control agents.

Over the past few years, major advances have been made in the areas of biological mosquito control. Biological control strategies may include using natural predators like Gambusia affinis (Mosquito fish), fungi, protozoans, round worms, flat worms, and bacterial agents such as Bacillus thuringiensis israelensis (Bti). Each biological control agent has certain benefits and restrictions. In order to use a biological control agent successfully, the applicator must have a basic knowledge of biology associated with the control agent. Some biological control mechanisms, for example, are limited by salinity, temperature, or organic pollution and some mosquito species are much more susceptible to specific types of biological control agents. All of these factors must be considered when choosing and applying biological control agents.

The perfect pesticide is one that is easily applied, reasonably inexpensive, not toxic to non-target organisms, and that eliminates the pest quickly before it becomes a threat. Although no single pesticide can combine all of these factors, certain types of Bacillus bacteria have been developed into pesticides that are very close to the perfect pesticide model. Bacillus thuringiensis israelensis (Bti), for example, is a naturally occurring soil bacterium that produces a poison capable of killing mosquito larvae. Bti is considered ideal for mosquito management because of its specificity for mosquito larvae and because of the minimal to no toxicity to non-target organisms. These bacteria form reproductive cells, called endospores, which enable them to survive in adverse conditions. The endospores of Bti also contain crystals of an insecticidal protein toxin called delta endotoxin. Once ingested by a mosquito, the alkaline conditions of the stomach dissolve the crystal and release the delta-endotoxin. The toxin has an affinity for the stomach wall lining causing the cells to first swell then rupture. When enough stomach cells burst, the mosquito larvae is unable to effectively digest food. Once affected, larvae stop eating and rapidly die. Currently, Bti is commercially available in powder, liquid, granular, capsule, and “briquette” formulations.

Agencies applying pesticides directly to waters of the United States, or where deposition may enter waters of the United States, are required to obtain a National Pollutant Discharge Elimination System (NPDES) permit from the Texas Commission on Environmental Quality (TCEQ). This permit is titled “General Permit to Authorize Point Source Discharge of Biological Pesticides and Chemical Pesticides That Leave a Residue in Water”. Agencies must comply with all applicable provisions of this permit (see TCEQ General Permit TXG87000). The City of Denton complies with all requirements necessary to maintain the City’s permit under TXG87000.

7 6.1 Larviciding vs. Adulticiding

In the past, many mosquito control programs have relied heavily upon adult mosquito controls using chemical agents. In certain areas, routine mosquito spraying has been an integral component of control strategies. However, even near-continuous exposures to pesticides may not kill all mosquitoes. Those mosquitoes genetically able to resist higher pesticide concentrations may survive and pass on this resistance to future generations. Eventually, the pesticide becomes less effective as resistance increases in the mosquito populations.

Resistance can be minimized through the "Management by Moderation" approach. Management by moderation is an attempt to prevent the onset of resistance by:

 using doses that are no lower than the lowest recommended application rate to avoid genetic selection of resistance genes;  using less frequent applications;  using chemicals of short environmental persistence;  avoiding the use of slow release formulations;  avoiding using the same class of pesticides to control both adults and immature stages;  applying pesticides to only hot spots. Area-wide treatments should only be considered during imminent public health threats;  leaving certain generations, populations, or population segments untreated; and  establishing action thresholds that accentuate control mechanisms other than chemical control of adult mosquitoes.

Although management by moderation is a viable means of minimizing resistance, there are other environmental and human health concerns associated with the application of pesticides for adult mosquito control. Routine mosquito spraying, for example, has the potential to expose the public to pesticides. Depending upon the pesticide used, effects on humans are possible and may be more likely for people who already suffer from asthma or other respiratory problems. If proper safety precautions are not followed, applicator personnel may also be in danger of overexposure. Managers must therefore decide whether mosquito populations and the related threat of disease transmission or the chemicals used to control mosquitoes represent the bigger threat to humans.

All mosquitoes begin their lives in water. Prime breeding sites include discarded tires left outdoors, poorly maintained bird baths, clogged rain gutters, unused swimming pools and plastic wading pools, pet dishes, or any other container capable of holding water for more than a few days. Mosquito breeding can therefore be prevented by either eliminating the source of water (source reduction) or by killing larvae (larviciding). Larviciding programs use a combination of source reduction, biological, and possibly chemical measures to control mosquito larvae before they develop into biting adults. If properly implemented, this strategy can be the most effective, economical and safest method for mosquito control because mosquito larvae are minimized, thus reducing the need for adult mosquito control and subsequently reducing the impacts of control

8 measures on non-target organisms. Larviciding programs also offer the opportunity to use biological controls, which minimizes the impacts of the control program on non- target organisms and lessens the risk of chemical exposures to the public. Using biological controls also minimizes the chance of pesticide resistance in the mosquito populations. Experience suggests that the most effective and economical way to reduce mosquito populations is by larval source reduction through a locally funded abatement program. The goal of this program should be to monitor mosquito populations and initiate controls before diseases are transmitted to humans or domestic animals (CDC, 2001).

When larval control is not possible or more immediate control measures are needed, adult mosquito control may be required to diminish populations of infected mosquitoes and interrupt viral transmission. Adult mosquito control products may be applied using ground based equipment, fixed wing aircraft, or helicopters. In all cases, products should be applied in ultralow volume (ULV) formulations and doses, and should be comprised of pyrethroids.

6.2 Rationale for different treatment methods

Chemical usage should not be viewed as a long-term control strategy, and should be only implemented when there are occasional episodes of heavy uncontrolled breeding concurrent with a high degree of public health risk. This strategy is most appropriate because prolonged use might lead to the development of resistance in mosquito populations, thereby limiting overall management options (Tabashnik, 1990). The most efficient and effective program is one in which mosquito larvae are prevented from becoming biting adults through the use of biological control agents. The bacterium Bti or the related bacterium Bacillus sphaericus (Bs.) are considered to be the among the most environmentally acceptable commercially available biological control agents because of their relative specificity for mosquitoes and negligible toxicity for vertebrates (Rishikesh et al., 1983). Larvivorous fish can also be a valuable component of an integrated control program, either alone or together with chemical control agents (Walton et al., 1990; Walton and Mulla, 1991; Reed et al., 1995). For these reasons, the City of Denton relies heavily on source reduction and larviciding for mosquito control.

6.3 Integrated Pest Management

Integrated pest management dictates that control efforts should be dependent on threshold levels. This means simply that a certain defined risk needs to exist before particular control measures are recommended. Levels of risk are based on knowledge of mosquito biology, the epidemiology of the mosquito-borne diseases, and monitoring efforts for the status assessment of mosquitoes and / or mosquito-borne diseases. Risks levels are then used to design multi-tactic prevention and control program that are comprised of a system of tactics which are compatible with each other and which are proven for their

9 effectiveness. Continual program evaluations and updates ensure that the best methods are being used to meet the prevention and control objectives of the program, and continued public education is used to create awareness, understanding, and support. Frequent mosquito population assessments allow analysts to map potential mosquito breeding grounds and determine overall disease transmission risks. Using this information, more targeted efforts towards habitat disruption, source reduction, larviciding operations, and other control mechanisms are possible.

7.0 Denton's Plan for Mosquito Control

The primary objective of mosquito control is to decrease the risk of mosquito-borne human diseases. This objective should be accomplished by:

 Stressing source reduction as a viable means of control, both by residents and on municipal properties, including enforcement actions for stagnant water located on private property;  Aggressively larviciding where such activities are feasible, practical, and likely to be effective. This includes providing limited supplies of larvicides to citizens for use on private property.  Promoting the use of personal mosquito protection measures, especially for the elderly and those individuals with compromised immune systems, through public education and outreach.  Providing public information so that citizens are informed about the current Risk Level, areas of the City where WNV has been located, current municipal control measures, and what can be done by the public to help reduce risks.  If warranted, implement adult mosquito control measures through targeted ULV pesticide applications (adulticiding).

7.1 Adulticiding

Adulticiding should and will be considered a supplemental control measure. The decision to spray shall be based on the conditions listed (in no particular order) below.

7.1.1 Triggers for adulticides: Adulticiding shall be considered only when there is evidence of WNV activity at a level suggesting a high probability of human infection. In general, finding an isolated WNV-positive mosquito pool does not by itself constitute evidence of an imminent threat to human health and does not warrant adulticiding.

Physicians and laboratories are required by Title 25 of the Texas Administrative Code (Pt. 1, Ch. 97, Subch A, §97.3) to report cases of WNV infection or positive test results in humans to the State and County Health Departments. Positive human WNV cases are investigated by Health Department officials. During an investigation, the Health Department collects demographic and clinical information from the patient and attempts to determine date of onset, whether the infection was acquired locally or from a region outside of the patient’s residence, and whether the infection may have been acquired by a

10 non-mosquito route of transmission such as a blood transfusion or organ transplant. To help aid control measures, the Health Department provides some of this information to municipal officials within the municipality where the patient resides. Human case information is used by municipal officials as one of the trigger conditions for the risk levels outlined in this plan

7.1.2 When to use adulticides: The goal of spraying is to reduce the risk of human diseases by decreasing the number of target adult mosquitoes as much as possible. However, today’s pesticides tend to only be effective when physically contacting the mosquito, which is most likely to happen when mosquitoes are actively flying. This typically will mean that spraying should be conducted between dusk and dawn. Since the target mosquito, Culex quinquefasciatus, is thought to be most active soon after dusk, spraying should be timed to strike the best balance between impacting the target mosquito during its most active time and minimizing impacts on non-target organisms. It is also important to realize that weather conditions, including air temperature and wind speed, have a large influence on the effectiveness of adulticides. Spray events should be cancelled and rescheduled if conditions are not conducive for effective spraying.

7.1.3 Where to use adulticides: The terrain of the proposed spraying area has a major impact on the pesticide effectiveness. If there is substantial vegetation, dense shrubbery, trees, or hedges, pesticide applications can be rendered ineffective. The density of houses and other physical obstructions can also influence the effectiveness of pesticides. Applications should be made so that the maximum penetration into these types of obstructions is achieved. In some cases, a mild breeze may be able to help distribute the pesticide. Application strategies should consider the meteorological conditions at the time of application, and use these conditions to help improve application effectiveness if possible.

7.1.4 Human population density considerations: The human population density in an area where there is evidence of intense epizootic activity should also be considered. If the area in question is rural and does not contain many people, the cost and potential risk associated with spraying may not justify its use. If the area in question is densely populated, adult mosquito control may be more justified as long as adequate precautionary measures are taken.

7.1.5 Mosquito population considerations: Information from mosquito surveillance can be helpful in determining when to conduct mosquito control and to assess the effectiveness of control measures. It is also important to know the numbers and species of the vector populations in specific localities. The best way to obtain this information is through mosquito trapping efforts. The City of Denton formed a partnership with the University of North Texas to provide the specially trained staff needed for systematic mosquito trapping efforts.

While trapping efforts are crucial for assessing mosquito populations and the prevalence of disease, it is important to realize that surveillance specimens requires some processing time after collection. In the time between the collection date and the date of test results,

11 circumstances may have occurred which would alter a decision to spray. For example, weather conditions may have adversely affected mosquito populations, local mosquito habitats may have been altered, or larviciding efforts may have reduced the number of newly emerged adults. All of these occurrences may result in a reduced need to spray, and should be taken into consideration during control efforts.

Surveillance information should also be evaluated through time to determine the progress of diseases and the relative risk of disease transmission. Surveillance information may also be of some use in gauging the effectiveness of control measures, although establishing control effectiveness is difficult using only surveillance information. In all cases, the available surveillance information should be evaluated as a part of the decision making process for enacting adulticidal activities.

7.1.6 Local perspectives on spraying: Different communities have different perspectives on the benefits and risks associated with adulticiding activities. While these perspectives are valid and should be considered, individuals are likely to have strong opinions on either side of the issue. The City of Denton has incorporated a rationale framework within the mosquito control program that is designed to be protective of both human health and the environment. The decision to spray, however, is a complex issue that will likely be faced without complete information. Thus, there will be citizens that do not believe that the City of Denton has done a good job with regards to reducing public health and environmental risks, regardless of the decision. The mosquito control program should therefore remain flexible and should attempt to address citizen complaints through public education and dialogue.

7.1.7 Denton's plan for mosquito adulticiding operations

Once arbovirus activity is detected and the decision is made to implement mosquito control using adulticides, the size of the area to treat must be determined. Unfortunately, there is no simple formula for determining how large of an area to treat, nor is there adequate information to guide decisions about the degree of vector population suppression that must be attained, or for how long this suppression must be maintained to reduce the risk of disease. The CDC (2001) suggests considering the following factors where deciding the scope of the adulticiding effort:

 the general ecology of the area;  the flight range of vectors that are known or are believed to be of importance in the area;  the population density of the vectors;  the length of time since virus-positive mosquito pools were collected;  the potential risk to the human population (including the age demographics of the area) as well as the community perception of the relative risk of pesticides versus the risk of arbovirus infection; and  the season of the year - how much time the transmission risk can be expected to persist until the vectors enter diapause;

12 It is very likely that some of these factors will be unknown or poorly known, and practical experience in conducting a mosquito control program is needed to refine control recommendations. If adulticiding operations are conducted, the following parameters should be monitored:

 Weather conditions during the application (temperature, wind speed, wind direction, etc...);  Flow rate of Ultra-Low Volume applications; and  Overall amount of pesticide applied.

If the application of adulticides is deemed necessary, the public must be informed. The following actions / activities will take place prior to adulticide applications:

 Information, including a map of the proposed spray area, will be released 24 hours in advance through the media and through the city of Denton web site. Under certain conditions in Public Park areas, applications may take place in less than 24 hours notice. For these cases, the facility will be closed to the public during, and a few hours after, application.  Press releases should be prepared and shared with the appropriate media  CodeRed, the Customer Service automated calling systems, and available forms of social media should be used to inform citizens of spray events. CodeRed will make an automated phone call with a message to all individuals that have signed up for the service. The Customer Service automated calling system will make an automated phone call with a message to all individuals within an area designed by the spray map. For both systems, it is possible that some residents outside of the spray area will receive one of these calls. However, these systems are the most rapid and accurate means of notifying the public of upcoming spray events.  If practical, street signs indicating that spraying will occur in the neighborhood should be placed at major roadways entering and exiting the targeted area.

7.2 Plan for Public Education Concerning Mosquitoes

Public education is a key component of a successful mosquito control program. Since the appearance of the West Nile Virus in the United States, the City of Denton has produced and aired many public service announcements, given numerous presentations, and provides information on the City web page concerning this disease. Depending somewhat on Risk level, the following key information will be conveyed to the public:

 The location of WNV positive mosquito trap locations and current risk level;  Comprehensive prevention strategies and activities used by the City of Denton to address the threat of West Nile Virus;  The public will be advised to eliminate standing water sites by removing all materials that can hold water for longer than 2-3 days; and

13  The public will be informed about the symptoms of West Nile Virus (headache, high fever, muscle pain, weakness, and disorientation).

Techniques used to disseminate information may include any or all of the following:

 Televised public service announcements using Denton's local cable channel;  Radio announcements;  Brochures for public use placed in municipal buildings;  Postings describing the current risk level placed in municipal buildings;  Brochures and / or fact sheets to be distributed to community-based organizations, community boards, elected officials, schools, nursing homes, libraries, outdoor activity sites, etc.;  Presentations to elected officials and / or community groups concerning the current risk level, mosquito population and disease status, and mosquito control activities; and  Press releases describing West Nile virus response activities.

7.3 City of Denton Response Plan

The purpose of this response plan is to:

1. Minimize human illness through public education and targeted vector control. 2. Provide an assessment of virus transmission risk to humans that can be used to plan and adjust control activities. 3. Map the density of mosquitoes and the incidence of the virus within the City of Denton. 4. Identify areas where the incidence of disease is high and provide appropriate warnings to the citizens of Denton. 5. Identify the key vector species that carry diseases within Denton.

The prevention of West Nile virus, as with many diseases, is most efficiently accomplished by ensuring that prompt, accurate information reaches the public. If the appropriate information reaches the public in a timely manner, personal protective measures may be implemented, and control strategies can be enacted efficiently.

The City of Denton will provide continuous information on the city web page concerning West Nile virus, including a frequently asked questions (FAQs) section, disease symptoms, personal preventative measures, and sources of additional information. If a sampled mosquito pool tests positive for arthropod-borne virus/diseases, information describing the location of the sampling event, the date, and other pertinent information will be provided.

14 This response plan is partially based on Texas Department of Health recommendations. The plan is divided into 5 levels based on the risk of human disease. Each risk level is described below, along with specific recommended responses. In accordance with the principals of Integrated Pest Management Control measures are recommended for each level.

Generally, there are 4 surveillance / observational factors that are evaluated to determine if the trigger condition has been met for a particular risk level. These factors are:

1. Environmental / climatic conditions (mainly temperature, rainfall, and season) 2. Adult Culex quinquefasciatus abundance 3. Virus infection rates in Culex quinquefasciatus and other mosquito vectors 4 Confirmed infections in humans, including epidemiological information.

7.3.1 Risk level 1 - Normal Response

Condition: Probability of human outbreak is none or remote Trigger: Normal mosquito activity with no evidence of arthropod-borne virus/disease detected during the past 3 years in vectors, humans, or other hosts.

Recommended Response:

Surveillance: Surveillance is optional. Under the normal response, mosquitoes are considered to be only a nuisance without significant influences on public health. Complaint calls and informal surveys of larva and adults will be used to direct mosquito control efforts.

Public Information / Education: Publicize methods for mosquito reduction and personal protection prior to the main season for mosquito activity and outdoor human activities.

Control Measures Use public information to promote source reduction and personal protection. Conduct standard larviciding approaches using Bacillus thuringiensis israelensis (Bti) .

Rationale: Larviciding and source reduction / elimination are considered to be the most effective long-term solutions for mosquito control. The control measures are designed to accomplish mosquito control by preventing larval mosquitoes from becoming biting adults.

15 7.3.2 Risk Level 2 - Enhanced Response

Condition: Probability of human outbreak is low Trigger: Normal mosquito activity with little or no evidence of arthropod-borne virus/disease. Enhanced response level is due to recent historical presence of arthropod-borne virus/disease in vectors, humans, or other hosts within the vicinity of Denton (approximately 100 miles).

Recommended Response:

Surveillance: Surveillance is optional, but strongly encouraged. If possible, conduct routine surveillance of adult mosquito populations using light traps baited with CO2 and gravid traps (at minimum). Collected mosquito species should be identified to species level and mosquito pools should be screened for the presence of arboviruses. If positive tests are obtained during arthropod-borne virus/disease screening, additional tests should be performed to determine what type of arbovirus is present.

Public Information / Education: Implement all steps for public information established by the Public Communication Office for this Risk Level. Generally, this will reflect routine public information concerning methods for mosquito reduction and the importance of personal protection measures. This information should be disseminated at the beginning of the mosquito season.

Control Measures Use public information to promote source reduction and personal protection. Conduct standard larviciding approaches using Bacillus thuringiensis israelensis (Bti).

Rationale: Larviciding and source reduction / elimination are considered to be the most effective long-term solutions for mosquito control. The control measures are designed to accomplish mosquito control by preventing larval mosquitoes from becoming biting adults.

16 7.3.3 Risk Level 3 - Public Health Concern

Condition: Probability of human outbreak is low to moderate Trigger: Arthropod-borne virus/disease isolated from mosquitoes collected during trapping activities at a single monitoring site.

Recommended Response:

Surveillance: Continue to conduct routine surveillance of mosquito populations. If resources allow, increase surveillance in the area where the positive sample was collected. Use geographic information systems to plot the location of the positive sample and provide this information to the public via the City of Denton web page.

Public Information / Education:

Implement all steps for public information established by the Public Communication Office for this Risk Level, which includes public notification, press releases, and City of Denton web page updates with a map of the positive trap location. Notify medical professionals, veterinarians, and all those registered with the City of Denton’s various public notification options of the presence of the disease.

Control Measures

Use public information to promote source reduction and personal protection. Conduct enhanced larviciding using Bacillus thuringiensis israelensis (Bti). Increase efforts in areas where positive mosquito pools were detected. Control measures will be implemented based on the following IPM criteria: time of year, the extent of previous mosquito control activities, the current level of mosquito activity, weather conditions, and surveillance results.

Prepare for ground level spraying activities using ULV applications of pyrethriods. Ensure adequate funding and personnel are in place for conducting ULV applications.

Rationale: Larviciding and source reduction / elimination are considered to be the most effective long-term solution for mosquito control. Increasing these measures in areas where positive mosquito pools are detected offers an additional degree of risk reduction.

17 7.3.4 Risk Level 4 - Public Health Warning

Condition: Probability of human outbreak is moderate to high Trigger: Multiple mosquito pools collected at different times and locations test positive for arthropod-borne virus/diseases. Single human case confirmed with laboratory testing

Recommended Response:

Surveillance: Continue to conduct routine surveillance of mosquito populations. Increase surveillance in areas where WNV positive samples have been collected if resources are available. Use geographic information systems to plot the location of positive mosquito samples and provide this information to the public via the City of Denton web page.

Public Information / Education:  Implement all steps for public information established by the Public Communication Office for this Risk Level, which includes public notification, press releases, and City of Denton web page updates with a map of the WNV positive trap location(s).  Update web page map for all subsequent WNV positive trap locations  Notify medical professionals, veterinarians, public health officials, and all those registered with the City of Denton’s various public notification options of the presence of the disease.

Control Measures Use public information to promote source reduction and personal protection. Intensify enhanced larviciding efforts using Bti in targeted areas. Consider using Spinosad products in areas where positive mosquito pools were detected, if applicable. Control measures will be implemented based on the following IPM criteria: time of year, the extent of previous mosquito control activities, the current level of mosquito activity, weather conditions, and surveillance results.

Finalize all actions needed for implementing ground level spraying activities using ULV applications of pyrethroids

Rationale: Larviciding and source reduction / elimination are considered to be the most effective long-term solutions for mosquito control. Increasing these measures in areas where positive mosquito pools are detected offers an additional degree of risk reduction.

18 7.3.5 Risk Level 5 - Public Health Alert

Condition: Human outbreak is confirmed Trigger: Multiple human cases. Cases must be confirmed by laboratory testing.

Recommended Response: Surveillance: Continue to conduct routine surveillance of mosquito populations. If resources allow, increase surveillance in areas were arthropod-borne virus/disease positive samples were collected. Use geographic information systems to plot the location of WNV positive mosquito samples, and provide this information to the public.

Public Information/Education:  Implement all steps for public information established by the Public Communication Office for this Risk Level, which includes public notification, press releases, and City of Denton web page updates with a map of the WNV positive trap location(s).  Update web page map for all subsequent WNV positive trap locations  Notify medical professionals, veterinarians, public health officials, and all those registered with the City of Denton’s various public notification options of the presence of the disease.  Increase public education, emphasizing source reduction, personal protection, and disease symptoms.

Control Measures: Use public information to promote source reduction and personal protection. Intensify larviciding efforts using Bti in targeted areas. Additional larvicides containing IGRs or pesticides such as Spinosad may be applied at this time. Intensely treat standing water in City Parks. If the threat to human health is considered imminent, consider targeted adulticide applications using ground-based Ultra-Low Volume (ULV) equipment. The decision to spray will be made by a Resolution of the City Council of Denton prior to the first application, for each mosquito season. Based on information available at the time of the Council decision, the Resolution may include specific requirements in addition those outlined in this plan. ULV applications should be implemented in the vicinity (approximately 1 mile) of areas where positive human cases were detected. When ULV applications are initiated, notification will be provided to the public as outlined in Section 7.1.

During 2012, the City of Denton utilized Duet, a synthetic pyrethroid product with an additional chemical designed to induce “benign agitation” of mosquitoes. The purpose of benign agitation is to increase the likelihood of mosquitoes flying during the application, which increases application effectiveness. The Duet product is also mineral oil based, versus water based, which likely increases the compound’s effectiveness in the

19 higher air temperatures typical during summer applications. Mineral oil based compounds may also be less likely to affect non-target organisms in aquatic environments because of the lack of solubility of the oil based compound in water.

Control measures will be implemented based on the following IPM criteria: time of year, the extent of previous mosquito control activities, the current level of mosquito activity, weather conditions, the species of mosquitoes that test positive for disease, the number of local mosquito pools which test positively for disease, the likely time until a killing frost, the density of roads or other access to mosquito breeding grounds, and the density of human populations. Epidemiological data associated with reported human cases of WNV will also be considered. In general, if an area has been sprayed, that area will not be sprayed again in response to an additional human case unless the date of onset of the new case indicates exposure occurred after the previous spraying event. Areas will also not be sprayed in response to a reported human case if epidemiological information clearly indicates that exposure did not occur in the City of Denton. If public health emergencies are declared at the county or state level, the recommended responses associated with the declaration will take precedence over the control plan of the City of Denton.

Rationale: Larviciding and source reduction/elimination are considered to be the most effective long-term solutions for mosquito control. Increasing these measures in areas where positive mosquito pools are detected offers an additional degree of risk reduction. However, at this Risk Level, applications of adulticides may be needed to rapidly reduce mosquito populations and halt disease transmission. The objective is to kill a high enough proportion of older adult mosquitoes to break the disease transmission cycle. If adult mosquito controls are implemented, the approaches for adulticiding outlined in this plan are effective and are designed to minimize adverse effects to the environment and non- target organisms.

8.0 Emerging Diseases

In recent years, mosquito-borne viruses from other areas of the world have caused outbreaks in the Western Hemisphere. In addition, mosquito-borne viruses that have been restricted to the tropics for the last several decades are beginning to move northwards, and could cause concerns for outbreaks in the southern portions of the United States. Chikungunya virus, for example, has become firmly established in the Caribbean, and two cases of locally-transmitted Chikungunya virus were observed in Florida in 2014. Dengue is a serious arboviral disease of the Americas, Asia and Africa that has become more common in south Texas and the Florida Keys in recent years.

Zika virus has been responsible for outbreaks in tropical areas throughout the world, and was found in 2015 for the first time in the Western Hemisphere. The rapid spread of this disease and the possibility of transmission from human to human without mosquito vectors is particularly troubling. To date, local transmission of Zika virus in Texas has

20 only been documented in Brownsville. However, the City of Denton has experienced human cases of Zika virus, and has developed a response protocol in coordination with the Denton County Public Health Department to ensure that appropriate measures are taken to minimize the likelihood of transmission of the virus from the infected person to local mosquito populations. The City of Denton also documented two cases of California Seropositive viruses (a group of viruses, some of which can cause human disease) in mosquito samples collected in 2016. These samples were later confirmed to be trivittatus virus. While all mammals including humans are capable of contracting trivittatus virus from the bite of an infected mosquito, this disease is predominately found in wildlife, and human cases are extremely rare. It is important to note that both Zika and trivitattus virus are spread by only a few species of mosquito, and control measures must be specifically targeted to these species. In response to these emerging concerns, City of Denton staff continues to work with local and State public health personnel to assess the risk of disease and coordinate responses. Currently, emerging disease responses are documented within Standard Operating Procedures (SOPs) that are reviewed with local health officials and mosquito control experts on a regular basis. Modifications to the SOPs are possible more research is conducted on control strategies and risk minimization measures. As more information is collected and evaluated, it is likely that the City of Denton Mosquito Surveillance and Response Plan will be modified in the future to add information specific to these emerging diseases.

21 References:

Center for disease control (CDC). 2001. Epidemic / Epizootic West Nile Virus in the United States: Revised Guidelines for Surveillance, Prevention, and Control. Proceedings from a Workshop Held in Charlotte, North Carolina. January 31- February 4, 2001.

Reed, S.C., Cites, R.W. and E.J. Middlebrooks. 1995. Natural systems for waste management and treatment. McGraw-Hill, New York, USA.

Rishikesh, N., Burgess, H.D., and Valdekar, M. 1983. Operational use of Bacillus thuringiensis serotype H-14 and environmental safety. WHO/VBC/83.871, World Health Organization, Geneva.

Tabashnik, B.E. 1990. Modeling and evaluation of resistance management tactics. In Roush, R.T., Tabashnik, B.E. (Eds.), Pesticide Resistance in Arthropods. Chapman and Hall, New York, USA.

Walton, W.E., Mulla, M.S., Wargo, M.J., and S.L. Durso. 1990. Efficacy of a microbial insecticide and larvivorous fish against Culex tarsalis in duck club ponds in southern California. Proceedings of the California Mosquito Vector Control Association 58:148-156.

Walton, W.E. and M.S. Mulla, 1991. Integrated control of Culex tarsalis larvae using Bacillus sphaericus and Gambusia affinis: effects on mosquitoes and non-target organisms in field mesocosms. Bulletin of the Society for Vector Ecology 16:203- 221.

22

Public Communications Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8172

MEMORANDUM

DATE: April 2, 2018 TO: Deborah Viera, Assistant Director of Environmental Services Kenneth Banks, General Manager Utilities FROM: Jessica Rogers, Deputy Director of Public Affairs/PIO CC: Sarah Kuechler, Director of Public Affairs/IGR SUBJECT: 2018 Educational Campaign and Notification Plan for Mosquito Control and Surveillance/Response

Plan Subject Public education and notification is a key component of a successful mosquito-control program. This communication plan addresses the need to inform the citizens of Denton about mosquito- control measures and the possibility of a West Nile virus (WNV) outbreak, and to get citizens involved in the solution. This plan correlates with updates from the 2017 City of Denton Mosquito Surveillance and Response Plan prepared by Kenneth Banks, Director of Utilities. Each of the five risk levels and corresponding public education and notification activities are outlined in this plan.

Scope of Plan Since the appearance of WNV in the United States, the City of Denton has produced and distributed various communications assets and resources; released numerous news items and conducted many media interviews; provided detailed information and resources about the disease and mosquito-control activities on the City’s website; and directed traffic to the website using social media, print and digital ads, the utility bill newsletter, and DTV videos. When feasible, because of potential health risks, this information was translated to Spanish.

In the last couple of years, the Public Communications Office (PCO) made updates to all the education materials. The “Fight the Bite” educational campaign centers around three main themes: source reduction, personal protection, and disease symptoms. Materials also emphasize City activities and surveillance findings. The plan is flexible and allows messages and educational outlets to change as the risk level increases or decreases.

During this time, Denton County has been more involved in mosquito control and WNV education and has developed its own campaign for cities in Denton County. PCO staff works with Denton County to ensure City information is consistent and to help avoid message confusion. PCO would take the same approach with Zika and Chickungunya viruses, which may become important mosquito-borne diseases for Denton County in the future.

Public Communications Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8172

Timeline The initial “Fight the Bite” educational campaign begins in April or May, and a baseline campaign will run until the mosquito season has passed, typically in November. Individual notification efforts, corresponding with the five risk levels, will be enacted as needed, as will spraying notification efforts.

Audiences Depending on which risk level Denton is operating under, audiences range from the community at large to specific neighborhoods, contingent on the situation and problems identified. All risk levels have provisions for general public notification efforts. An effort will be made to produce as much of the educational campaign as possible in Spanish. Internal methods of communication, such as the City of Denton employee newsletter and email system, will be utilized to help keep employees knowledgeable concerning the mosquito and WNV situation.

General Educational and Notification Methods and Materials  Website – All information will be placed on the City’s website, www.cityofdenton.com. Email notifications to subscribers will also be utilized.  Media – News releases/media updates will be sent to all local media including newspaper, radio, and television. All news releases are placed on the City’s website at www.cityofdenton.com.  Print and Digital Ads – Ads will be placed in the Denton Record-Chronicle (DRC), as well as on the DRC web and mobile sites.  Social Media – The City’s main Facebook page, Twitter account, and YouTube channel will be used to reach a wide audience.  Displays – Printed assets, such as posters and brochures, will be available at Utilities Customer Service, the libraries and recreation centers, and other public facilities.  Newsletters – The Denton Citizen Connection (the utility bill newsletter) and the internal employee newsletter will be utilized to provide source reduction and protection information.  Public Outreach – Denton environmental clubs, various civic groups, and neighborhood associations will be solicited for speaking engagement opportunities. The City will also work with neighborhood associations to help reach homeowners. Area-specific information may be delivered to specific neighborhoods through brochures, posters, and community newsletters.  Television – A bulletin board system (BBS) message will be placed on DTV. Mosquito- control issues will also be featured on the City’s news program, DTV NewsBreak.  Translated Materials: A portion of the web information, posters, and program informational brochures will be produced in Spanish.

Roles and Responsibilities PCO will produce the communication plan and materials, help facilitate media coverage, place print and digital ads, and coordinate the distribution of assets. The Director of Utilities will

Public Communications Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8172 designate a staff person to help PCO develop the communication plan and educational materials, and participate in media interviews and public-speaking engagements.

Educational “Fight the Bite” Campaign The initial education campaign begins with the enactment of Risk Level 2, typically in April or May, and continues during the mosquito season, which typically ends in November. Efforts increase as higher risk levels are enacted.  Educational information and frequently asked questions on website  Denton Citizen Connection articles  Social media messages  DRC print and digital ads  Posters and brochures at City buildings  Information on DTV bulletin board  NewsBreak stories on DTV and YouTube  City employee newsletter articles  Public outreach opportunities

Risk Levels and Notification Plan

Risk Level 1 - Normal Response (Note: Risk Level 1 indicates no WNV presence in the area over the last three years. Denton usually starts the mosquito season in Risk Level 2.)

Risk Level 2 - Enhanced Response Typically, Risk Level 2 is triggered before the mosquito season is underway and centers on activities citizens can do to help the City control the mosquito population, as part of the “Fight the Bite” educational campaign. At Risk Level 2, the probability of human outbreak of WNV is low.  Launch of “Fight the Bite” educational campaign  Initial press release and interviews  Featured news item on www.cityofdenton.com homepage  Email notification to news subscribers  Notifications to neighborhood groups

Risk Level 3 - Public Health Concern Risk Level 3 is triggered when the first positive mosquito sample is collected in Denton. At Risk Level 3, the probability of human outbreak of WNV is low to moderate.  Update and increase to “Fight the Bite” educational campaign  New press release and interviews  Updated information on City website, including mosquito trapping and featured news item  New email notification to news subscribers  Emails to neighborhood groups  Email to all City employees

Public Communications Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8172

 Alerts to medical professionals and veterinarians of the presence of the disease

Risk Level 4 - Public Health Warning Risk Level 4 is triggered when multiple positive mosquito samples are collected at different times and locations in Denton, or the first single human WNV case is confirmed in Denton. At Risk Level 4, the probability of human outbreak of WNV is moderate to high.  Update and increase to “Fight the Bite” educational campaign  New press release and interviews  Updated information on City website, including mosquito trapping and featured news item  New email notification to news subscribers  Emails to neighborhood groups  Email to all City employees  Alerts to medical professionals, veterinarians, and public health officials of the presence of the disease

Risk Level 5 - Public Health Alert Risk Level 5 is triggered when multiple human WNV cases are confirmed in Denton. At Risk Level 5, human outbreak is confirmed, and mosquito adulticiding (spraying) is considered.  Update and increase to “Fight the Bite” educational campaign  New press release and interviews  Updated information on City website, including mosquito trapping and featured news item  Emergency alert banner on City website  New email notification to news subscribers  Emails to neighborhood groups  Email to all City employees  Advanced alerts to medical professionals, veterinarians, and public health officials of the presence of the disease  Targeted presentations to neighborhood groups and community organizations

Spray Events Decision to spray is determined annually by City Council resolution. Each time a spray event is triggered, information about the location and activities will be provided to residents with a minimum goal of 24-hour notification before the event occurs.  311 (robo) calls (8 a.m.) – targeted utility service addresses  CodeRed information (9 a.m.) – targeted CodeRed subscriber addresses  Media alert and map on website (9 a.m.) – all media and visitors  Social media messages (9 a.m.) – all City channels  Media interviews (if applicable, starting 24 hours prior to event) – all media  Email notifications (starting at 9 a.m.) – all subscribers  Specialty notification to businesses and schools (depending on spray area)  DTV information (9 a.m.)

Public Communications Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8172

 All-employee email (9 a.m.)  Signage for target spray area streets and intersections

End of Campaign Once the Assistant Director of Environmental Services or General Manager of Utilities announces that the 2018 mosquito season has come to an end, the following actions will be taken:  Website will revert back to or remain at Risk Level 2  Higher risk level posters will be removed from City facilities

FOR IMMEDIATE RELEASE Jessica Rogers  (940) 349-7531  [email protected]

Mayor’s Day of Concern for the Hungry Food Drive and Donations Collected May 7-11

DENTON, TX, May 1, 2018 – Mayor Chris Watts announced the Mayor’s Day of Concern for the Hungry food drive at tonight’s City Council meeting. This is the seventh year of the event encouraging residents and businesses in Denton to help address hunger in the community with a one-week food collection drive from May 7-11.

More than 159,257 people in Denton County struggle with food insecurity, which means they do not know where their next meal will come from. In the Denton Independent School District alone, there are 11,362 students who are on free lunches and 1,786 students who are on reduced- priced lunches, which means 44% of the student population is on free or reduced lunches.

Every resident and business in Denton can help address hunger by dropping food donations from May 7-11 at participating business and non-profit locations throughout the city, which are available online at www.UnitedWayDenton.org/MDOC. This is also the first year that monetary donations will be accepted online. Food pantries are able to make each dollar go further by purchasing in bulk through existing partnerships. Every $1 donated buys 3 pounds of food.

The Mayor's Day of Concern is a collaborative effort between City of Denton Mayor Chris Watts and a large team of local organizations including the Denton Hunger Coalition, Denton Community Food Center, Denton Community Market, Denton County Friends of the Family, Denton County MHMR Center, Denton Hunger Coalition, First Refuge Ministries, Health Services of North Texas, Our Daily Bread, NCTC Corinth Campus, The Salvation Army of Denton, Vision Ministries, and United Way of Denton County.

Results from the drive will be announced at the Mayor’s Day of Concern at the Denton Community Market on Saturday, May 19 at 11 a.m.

Contact: Sarah Kuechler, (940) 349-8356, [email protected]

Attachment: MDOC Flyer

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Visit www.cityofdenton.com for more news and to stay updated.

OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service

ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 Did you know?! Food Drive | May 7-11 Food pantries are able to make your dollar go further through purchasing Most Needed Items in bulk and existing partnerships. Consider making a monetary Canned Meats Oatmeal/Cereal donation at www.UnitedWayDenton.org/MDOC Canned Fruits Peanut Butter Chili/Stew/Soups Baby Food You can still donate on behalf of a business or Rice Boxed Meals organization! Beans Mac & Cheese $1 = 3 lbs. of food Please, no water and no green beans! We have plenty! Drop-Off Locations Classic of Denton First United Bank Safran 5000 S I-35 E 1517 Centre Pl Dr, Denton, TX 3790 Russell Newman Blvd Denton, TX 76205 Denton, TX DATCU Independent Bank Sam Houston Elementary 225 W Mulberry St. 400 N Carroll Blvd. 3100 Teasley Ln Denton, TX Denton, TX Denton, TX 906 W University Dr. 3301 Teasley Ln. UMB Bank Denton, TX Denton, TX 1013 W University Dr 3210 Teasley Ln. Juice Lab Denton, TX Denton, TX 508 S Elm St. #104 More Coming Soon! Denton Community Market Denton, TX 317 W Mulberry St North Texas Collegiate Denton, TX Academy 4601 S I-35 E Denton, TX www.UnitedWayDenton.org/MDOC

NOTICE OF PUBLIC MEETING Farm To Market Road 1173 from Farm to Market Road 156 to Interstate Highway 35 Denton County, Texas CSJ No. 1059-01-047

The Texas Department of Transportation (TxDOT) will conduct a Public Meeting for the purpose of soliciting public comments on proposed feasibility study of Farm to Market Road (FM) 1173 from FM 156 (S. 1st Street) to Interstate Highway (IH) 35, a distance of approximately 3.6 miles. The meeting will be held on Tuesday, May 8, 2018 at the Krum High School Cafeteria, located at 700 Bobcat Blvd, Krum, TX 76249.

The Public Meeting will be an Open House format with no formal presentation from 6:00 p.m. to 8:00 p.m. The purpose of the meeting is to present the planned improvements and to receive public comment on the proposed project. Representatives from TxDOT and project consultants will be available to answer questions about the proposed project.

The proposed study consists of the reconstruction and widening of FM 1173 from FM 156 in Krum, to IH 35 in Denton, TX. The improvements would include the expansion of the current 2-lane rural roadway to a 6-lane urban roadway. Expansion would consist of one 12-foot wide travel lane and one 14-foot wide outside shared-use lane in each direction, a proposed median, and sidewalks located along the outside of both the eastbound and westbound lanes. The existing right-of-way (ROW) width is 80 feet and will increase with the proposed project. The proposed ROW is anticipated to acquire approximately 43 acres to expand the roadway, based on this preliminary level of design.

Maps showing the proposed project’s location and geometric design will be available for viewing at the public meeting. This information will also be on file and available for inspection Monday through Friday between the hours of 8:00 a.m. and 5 p.m. at the TxDOT Dallas District Office, 4777 E. Highway 80, Mesquite, TX 75150 and the TxDOT Denton County Area Office located at 2624 W. Prairie Street, Denton, TX 76201. Project information also will be available online at www.keepitmovingdallas.com under Upcoming Public Hearings/Meetings.

All interested persons are invited to attend this Public Meeting. Written comments from the public are requested and will be accepted for a period of 15 calendar days following the meeting. Written comments may be submitted either in person at the public meeting, by mail to the TxDOT Dallas District Office, Attention: Mr. Nelson Underwood, P.E., 4777 E. Highway 80, Mesquite, TX 75150-6643, or by email addressed to [email protected]. Written comments must be postmarked by May 23, 2018, to be included in the Public Meeting Summary.

Persons interested in attending this meeting who have special communication or accommodation needs are encouraged to contact the TxDOT Dallas District Public Information Office at (214) 320‐4480 at least two working days prior to the meeting. Because the Public Meeting will be conducted in English, any requests for language interpreters or other special communication needs should also be made at least two (2) days prior to the Public Meeting. Every reasonable effort will be made to accommodate these needs.

The environmental review, consultation, and other actions required by applicable Federal environmental laws for this project are being, or have been, carried-out by TxDOT pursuant to 23 U.S.C. 327 and a Memorandum of Understanding dated December 16, 2014, and executed by the Federal Highway Administration and TxDOT.

FM 1173 From FM 156 to IH 35 in Denton County Corridor Improvements Public Meeting/Open House Tuesday, May 8, 2018 I 6:00 p.m. – 8 p.m.

STUDY LOCATION MAP

Directions To: OPEN HOUSE LOCATION Krum High School 700 Bobcat Blvd

Krum, TX 76249

From IH 35: Take FM 1173 (E. McCart St.) west for approximately 2.8 miles and turn right onto Bobcat Blvd. High Krum High School School is on the right. Use the cafeteria entrance.

From US 380: Turn right onto FM 156 and continue for 2.1 miles. Turn right onto FM 1173 (E. McCart St.), continue for 0.6 miles. Turn left onto Bobcat Blvd. High School is on the right. Use the cafeteria entrance.

OPEN HOUSE LOCATION

Cafeteria Entrance Krum High School

Parking Cafeteria 700 Bobcat Boulevard Krum, TX 76249 Date: May 4, 2018 Report No. 2018-048

INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL

SUBJECT: To provide background information on the City’s street milling efforts in advance of a milling maintenance contract planned for City Council consideration on May 22, 2018.

BACKGROUND: Milling is an integral part of the construction cycle of any road. It is the controlled removal of asphalt or concrete pavement to a desired depth. Milling can solve road deterioration problems like ruts and unstable asphalt, poor skid resistance, bonding quality, poor pavement profile and over-asphalted streets. Milling can be used to remove maintenance material and surface flaws to prepare the surface for an overlay. It can also roughen or texture concrete pavement to restore or improve friction to the surface that has become smooth over time. The City of Denton maintains a total of 1331 lane miles (949 are made of asphalt and 382 of concrete). DISCUSSION: The milling process is used in both the reconstruction of road CIP projects and preventive maintenance programs here in Denton. During a reconstruction project, the entire road surface will be milled off in one pass leaving the subgrade below. The millings can then be recycled back into the new road that will be reconstructed. With the preventative maintenance program, only the top few inches of the roadway is milled off. This allows crews to replace (overlay) only the worn surface with a new asphalt surface. This increases the Pavement Condition Index and allows the road for it to reach its full life span of 30+ years. If the road is left untreated, the normal life expectancy is roughly 12 years. The City of Denton uses a 100-point scale for their Pavement Condition Index (PCI). The Pavement Condition Index combines surface distress (such as rutting, cracking, potholes, punch outs, and patches) and ride quality into a single index that ranges from 1 (worst condition) to 100 (best condition). The City of Denton’s goal is to raise the average Pavement Condition Index (PCI) from an average of 65 to a 70 by 2025.

The following steps are used on an annual basis to determine which streets receive the milling process: 1. Streets are selected for Mill and Overlay (maintenance) by first using the Pavement Condition Index to identify the streets that are in the 75 - 60 range. 2. Streets scored within the 75-60 range are then visually inspected by City crews to confirm the scoring. 3. The confirmed list is compared to projects planned in CIP, Water, Wastewater, and Drainage. This determines if any of the roads have other planned maintenance and replacement of infrastructure.

Date: May 4, 2018 Report No. 2018-048

4. Roads that are not requiring maintenance or that are already planned for other infrastructure work are removed from consideration and the remaining streets is the final list. To maintain productivity levels in the street preventative maintenance program, the City’s milling program is conducted by City crews and by an outside contractor. City crews are able to handle smaller milling jobs with City-owned equipment and larger milling work is provided by a contractor. Staff believes this is a good complement of resources as it allow more roads to be maintained simultaneously.

On May 22, 2018, staff plans to bring forward a one year (with three (3) additional one (1) year extensions) milling maintenance contract in an amount not to exceed $2,175,166. Currently the City of Denton Streets Department has identified 27 streets, totaling 18 lane miles of roadway, which will be completed for year one of this contract.

CONCLUSION: In summary, it is the opinion of staff that the milling of streets is a beneficial component of the City’s street maintenance program. The City Council will be considering a one year (with three (3) additional one (1) year extensions) milling maintenance contract at its May 22, 2018 meeting for an amount not to exceed $2,175,166. If the City Council approves the contract it allows the City of Denton Streets Department to proactively maintain the City’s streets and work towards raising our overall Pavement Condition Index to better serve our citizens.

ATTACHMENT(S):

Pavement Condition Index Graph Anticipated year one streets mill and overlay list

STAFF CONTACT:

Daniel Kremer Deputy Director of Operations Streets and Storm Water Division Capital Projects Department (940) 349-7193 [email protected]

Date: May 4, 2018 Report No. 2018-048

Date: May 4, 2018 Report No. 2018-048

Street From To Lane Miles Linden Malone Ponder 1.23 Panhandle Carroll Bolivar 0.30 Gober Scripture Panhandle 0.61 Market Loop 288 Blake 0.47 Bonnie Thomas Linden Brae 0.50 Stuart Windsor Kings Row 1.30 Emery Alice Coit 0.33 Westwood Oakwood Willowwood 0.26 Hercules Nicosia Fallmeadow 0.86 Ave C Oak Hickory 0.28 Highland Carroll IOOF 0.41 Nottingham 380 Windsor 3.96 Rockwood Hanover Mistywood 0.87 Texas Bell Oakland 0.44 Oakwood McCormick Dead end east 0.53 Oakwood Willowwood Mercedes 0.26 Coit Congress Panhandle 0.42 Crescent Malone Aileen 0.59

Old North Dead end east Mistywood 0.93 Bryan Scripture Oak 0.56 W. Congress Bryan Malone 0.36 Dead end Stuart Sun Valley west 0.53 Oakridge Edgewood Crestoak 0.28 Valley View Kings Row Sun Valley 0.65 Crestwood Glenwood Kaywood 0.50 Crestoak Live Oak Oakridge 0.23 Crestwood Live Oak Edgewood PL 0.52

Total 18.19

Date: May 4, 2018 Report No. 2018-049

INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL

SUBJECT: To provide background on the City’s Micro Surfacing program for asphalt streets in advance of a micro seal maintenance contract planned for City Council consideration on May 22, 2018.

BACKGROUND: Micro sealing is a type of preventative maintenance that involves applying a thin protective coating of asphalt emulsion blended with finely crushed stone. This application allows for better traction to renew the road surface and seal minor cracks to the surface of a street that is still in good condition. Due to a short application and cure time, about one hour, micro sealing lessens the impact to our citizens by minimizing lane closure times.

The City of Denton maintains a total of 1,331 lane miles (949 are made of asphalt and 382 of concrete). Utilizing this program is an appropriate means to prolong the life expectancy of the road and provide the driver with a safer and smoother ride.

DISCUSSION: Similar to changing oil in a car, Micro Seal is a cost effective way to maintain an asphalt street’s good condition before too much damage occurs due to normal wear and tear to the street’s surface. Micro sealing can extend the life of asphalt pavements another 7-10 years and will increase the Pavement Condition Index of the street (see attached chart).

The City of Denton uses a 100-point scale for their Pavement Condition Index (PCI). The Pavement Condition Index combines surface distress (such as rutting, cracking, potholes, punch outs, and patches) and ride quality into a single index that ranges from 1 (worst condition) to 100 (best condition). This increases the Pavement Condition Index and allows the road for it to reach its full life span of 30+ years. If the road is left untreated, the normal life expectancy is roughly 12 years.

The following steps are used on an annual basis to determine which streets receive the micro sealing application: 1. Streets are selected for Micro Sealing by first using the Pavement Condition Index to identify the streets that are in the 75+ range.

2. Streets scored 75+ are then visually inspected by City crews to confirm the scoring.

3. The confirmed list is compared to projects planned in CIP, Water, Wastewater, and Drainage. This determines if any of the roads have other planned maintenance and replacement of infrastructure.

4. Roads not requiring maintenance or are already planned for other infrastructure work are removed from the list and the remaining streets is the final list.

Date: May 4, 2018 Report No. 2018-049

Micro Sealing is 100% contract work. The City does not have the specialized equipment required for this process.

On May 22, 2018, staff plans to bring forward a one year (with three (3) additional one (1) year extensions) micro seal maintenance contract in an amount not to exceed $2,500,000. Currently City of Denton Streets Department has identified 71 streets, totaling 57.9 lane miles of roadway, roughly $800,000 which will be completed for year 1 of this contract.

CONCLUSION: In summary, it is staff’s opinion that the micro sealing of asphalt roads is a beneficial component of the City’s overall maintenance program for the many miles of streets/roads it maintains. The City Council will be considering a one year (with three (3) additional one (1) year extensions) micro seal maintenance contract at its May 22, 2018 meeting for an amount not to exceed $2,500,000. If City Council approves the contract it allows the City of Denton Streets Department to proactively maintain the City’s streets and work towards raising our overall Pavement Condition Index to better serve our citizens.

ATTACHMENT(S):

Pavement Condition Index Graph Anticipated Streets Micro Seal List (year one 1 – 2018)

STAFF CONTACT:

Daniel Kremer Deputy Director of Operations Streets and Storm Water Division Capital Projects Department (940) 349-7193 [email protected]

Date: May 4, 2018 Report No. 2018-049

Date: May 4, 2018 Report No. 2018-049

2018 Micro Seal List STREET FROM TO LM COST Baldwin Morse Ramey 0.4 $5,671 Barrow Westgate Dead end west 0.4 $5,259 Boardwalk Hill Lincoln 0.9 $12,064 Bryan Scripture Oak 0.5 $6,863 Carlton Malone Gober 0.3 $3,793 Chambers Hill Dallas Dr 0.6 $8,351 Charlotte Bonnie Brae Ave G 0.7 $9,419 Clifton Dallas Dr Simmons 0.2 $3,202 Congress Bolivar Elm 0.2 $3,300 Cook Simmons Ruth 0.2 $3,024 Cook Mill Robertson 0.4 $5,800 Crawford Paisley McKinney 0.8 $10,823 Davis Crawford Ruddell 0.2 $2,241 El Paseo Forestridge Dead end east 1.9 $26,448 Gatewood Lafayette Ticonderoga 0.6 $8,762 Greenlee Bernard I35 service Rd 0.9 $12,567 Hill Morse Smith 0.8 $11,043 Hunters Ridge Lillian Miller Lillian Miller 0.7 $9,605 Indian Ridge Teasley Ln Smokerise Cir dr 0.5 $6,438 John Stephen Westgate 0.6 $8,589 Kings Row Sherman Calvert 1.9 $26,448 Lafayette Hollyhill Gatewood 0.4 $5,413 Lincoln Chambers Park 0.2 $2,591 Linden Ector Malone 1.2 $16,382 Louise Bonnie Brae Ave G 0.7 $9,022 McCormick Willowwood I35 service Rd 1.3 $18,122 McCormick Willowwood Parvin 1.6 $21,825 Meadow Oak Autum Oak Mulkey 0.4 $5,413 Morse Woodrow Jackson 3.2 $43,848 Norman Collins Greenlee 0.4 $5,394 Oaktree Mulkey Autum Oak 0.5 $6,960 Park/Simmons Hill Dallas Dr 0.8 $11,213 Pembrooke Longridge Savannah 1.3 $18,096 Piner Oak Hickory 0.2 $2,436 Primrose 380 Emery 0.2 $2,861 Ramey Baldwin Dead End 0.3 $4,253

Date: May 4, 2018 Report No. 2018-049

Ruddell McKinney Texas 1.4 $19,333 Ruth Cook Hill 0.7 $9,718 Sandpiper Teasley Ln Pennsylvannia 0.9 $12,219 Sherman Locust Hercules 10.3 $140,592 Smokerise Indian Ridge Indian Ridge Dr Dr 0.8 $10,440 Standefer cir Baldwin Dead end 0.1 $1,518 Tennyson Lynhurst Hollyhill 0.3 $4,253 Ticonderoga Gatewood Hollyhill 0.5 $6,805 W. Prairie Ave H Bonnie Brae 0.3 $4,640 Warren Locust Wainwright 0.1 $1,949 Wilderness Colorado Kenwood 0.5 $7,037 Windsor Locust 77 1.5 $20,292 Woodbrook Hollyhill Longridge 1.1 $14,544 Dead end Oakwood McCormick west 0.3 $4,756 Granada trail Monecito Ryan 1.2 $16,971 Seville Granada Montecito 0.3 $3,753 Montecito Granada Ryan 0.9 $12,055 Moorland Creekdale Circle view 0.1 $1,083 Stoneway Edgefield Riverchase 0.5 $6,676 Edgefield Stoneway Circle view 0.2 $3,031 Crestwood Live Oak Dead end 0.2 $3,062 Crestwood Edgewood Greenwood 0.4 $5,290 Palmwood Kaywood Glenwood 0.4 $4,795 Sambass I35 Londonerry 0.9 $12,930 Hollyhill Woodbrook Longridge 1.0 $14,216 Ave A Eagle 35 1.5 $20,439 Wildwood Parkhaven Teasley 0.6 $8,039 Parkhaven Wildwood E. Ryan 0.5 $7,377 Overlake E. Ryan Wildwood 0.5 $6,857 Panhandle Fulton Malone 1.0 $13,714 Montevideo Monte Carlo Dead end 0.3 $3,480 Ridgemont Ryan San Marino 0.4 $5,955 San Marino Ridgemont Monte Carlo 0.3 $4,308 Monte Carlo Ryan Dead end 0.5 $6,554 Pennsylvania Teasley Southmont 0.5 $6,193

Total 57.9 $788,413

Date: 5/4/2018 Report No. 2018-050

INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL

SUBJECT: Water Storage Tank Draining by the Water Production Division of the City of Denton.

BACKGROUND: Water storage tanks are used as an integral part of the water supply, transmission and distribution system network. The most common tanks are either ground or elevated storage tanks (“ESTs”, often referred to as “water towers”). Ground storage tanks are used to store treated water at one of the city’s two water treatment plants prior to pumping the water into the distribution systems. ESTs are located within the water transmission and distribution system, and are used to store pumped water during low water demand times of the day for and then supply this stored water during when demands peak later that day. ESTs also help maintain water pressure within the distribution system and are used to maintain emergency reserves for unplanned events such as fighting fires, loss of pumping due to power outages, or major losses of water due to main breaks. The city currently has two water treatment plants and four ground storage tanks with a total storage capacity of 12 million gallons. Within the water transmission and distribution system network, the city has ESTs within the Central Middle Pressure Zone totaling 7 million gallons of storage capacity (Riney Road, McKenna Park, and Roselawn). The City also has two ESTs that serve the Northwest Upper Pressure Zone and the Southwest Upper Pressure Zone. These two tanks (referred to as Northwest the Southwest) add an additional 4 million gallons of elevated storage to these two service areas. The total storage capacity in all of these tanks combined is 23 million gallons. This compares to the average daily water demand for the city of approximately 21 million gallons per day and the combined maximum water treatment plant capacity of 48 million gallons per day. DISCUSSION: On occasion, water storage tanks are drained to perform various maintenance functions throughout the year. The reasons these tanks may be drained and taken out of service vary and can include routine inspections, maintenance and repairs, or to address water quality concerns related to water age, nitrification, or insufficient disinfection concentrations.

The Texas Commission on Environmental Quality (TCEQ) requires all public water systems to conduct annual inspections of all water storage tanks. This involves exterior visual condition inspections which are performed by city staff. Utilities also conduct “pull down” inspections on a less frequent basis to inspect the interior tank coating systems. A typical pull down inspection requires the tank to be drained, washed out, manned entry with visual inspections, and tank disinfection prior to refilling. Some water systems may use water tank contractors that deploy robotic inspection devices, or even underwater divers to inspect the interior of the tank while it is still in service. While these types of inspection do not require tanks to be drained, the inspections do require specialized contractors that have the appropriate equipment and expertise.

Date: 5/4/2018 Report No. 2018-050

The City of Denton currently uses Water Department staff to conduct the annual external visual inspections, and to perform internal inspections of tanks on 3 to 5 year intervals.

Storage tanks may also be drained to conduct more extensive condition assessments of the tank’s interior coating systems. These inspections are infrequent, and are conducted by tank inspection and coating system experts. Results are used by Water Production staff to prepare specifications and bid information for removing and replacing the interior coating system. These activities are generally conducted every 15 to 20 years. As a part of process, the tank will be drained to complete recoating work and then drained again in a couple of years to inspect for defects and facilitate warranty repairs. This sequence can result produce situations where tanks are drained on multiple occasions (inspection, recoating, re-inspection, and warranty repairs if needed).

In addition to regulatory inspections and interior coating maintenance tasks, there can be situations where water storage tanks are drained for water age and water quality reasons. This may be done to meet regulatory compliance requirements or to simply ensure water customers have the highest quality and safest drinking water possible. The majority of these situations are associated with longer water age and higher water temperatures. Issues can include nitrification, loss of disinfection residual and, if left unmanaged, bacterial regrowth. There are many methods to manage these potential water quality concerns and the simplest and most effective method is to operate pumping systems to keep water moving into and out of water storage tanks on a daily basis. To accomplish this, water system operators at the treatment plants have standard operating protocols for finished water pumping cycles that include maximizing water circulation into and out of the tanks. Tank design features such as mechanical mixers within the tank and having separate inlets and outlets for the tank can also be used. Disinfection residual loss due to water age can be resolved by using disinfection boost ing facilities at the storage tank to manage disinfection residual levels. Over the years, the City of Denton has installed some of these features in their newer facilities has retrofitted many of the older facilities. These actions have greatly reduced the need to drain tanks or take tanks out of service for managing water quality reasons.

Over the past two years, the Water Production Division staff has drained water storage tanks on 10 occasions. This included three events related to tank coatings and regulatory inspections, two events related to installation of tank mixers or tank disinfection reboost systems, and five events related to water quality maintenance. The five water quality maintenance events occurred within the Northwest, McKenna Park, and Southwest tanks. The Northwest EST and the Southwest EST have been more prone to these types of problems since water in these tanks has already been stored and pumped out of the Central Pressure Planes into the Upper Pressures Planes. Water quality events typically occur in late summer and early fall when water temperatures are elevated but water system demand can quickly drop, leading to increasing water age within the system. To address these concerns, staff has recently installed a disinfection reboost system for the Southwest EST and plans to install a similar system at the Northwest EST in the near future.

Date: 5/4/2018 Report No. 2018-050

CONCLUSION: There are multiple reasons why a water storage tank may need to be drained. Even though draining of a tank represents a large volume of water, the net loss of water from these activities represents approximately 0.2% of the total water pumped into the system each year. Staff has implemented various strategies to minimize this loss of water and continues to explore new methods to minimize operational water losses. ATTACHMENT(S): None

STAFF CONTACT:

Tim Fisher, P.E. Director of Water Utilities (940) 349-7190 [email protected]

Date: May 4, 2018 Report No. 2018-051

INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL

SUBJECT: Proposed revisions to Community Development Advisory Committee (CDAC) and Human Services Advisory Committee (HSAC) recommendations.

EXECUTIVE SUMMARY: Both the CDAC and the HSAC presented their recommendations to City Council on Tuesday, May 1st. On that date, staff also received notice of the City’s Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) funding allocation amounts. CDBG funding had increased by $75,756 and HOME by $127,678. As a result of these increases in funding, Community Development staff developed some preliminary suggestions regarding the revisions to the CDAC’s and HSAC’s recommendations.

BACKGROUND: Both the CDAC and HSAC developed their funding recommendations after staff had completed a process that included advertising the availability of funding, providing application training and allowing each requesting entity to present their request to the appropriate committee. The entire process spans a three month period after which, the recommendations are presented to City Council for approval.

The application timeframe is based on the HUD requirement that the Action Plan, including information on all future projects/programs to be funded through CDBG and HOME must be submitted at least 45 days before the start of the City’s program year. Denton’s program year for CDBG and HOME is August 1st.

DISCUSSION: FY2018 Funding Allocation Increases Based upon the HUD allocations provided on Tuesday, CDAC received an additional $59,756 in CDBG funds and $127,678 in HOME. CDAC recommendations were revised by staff to include the following:  Fully fund the McKinney Street Sidewalk project at $125,000, an increase of $44,130 from the initial recommendation;  Provide an additional $6,874 to support the rental rehabilitation program carried out by the Denton Affordable Housing Corporation (DAHC). This is in compliance with the HOME regulations which state that 15% of a participating jurisdiction’s HOME funds must support a “Community Housing Development Organization (CHDO). DAHC is a certified CHDO that serves the Denton area;  Increase the City’s Home Improvement Program budget by $120,804. Total amount allocated to the program is $475,886.  Increase the City’s Minor Repair Program budget by $15,626. Total amount allocated to the program is $90,626.

Date: May 4, 2018 Report No. 2018-051

HSAC received an additional $16,000 in CDBG funding. HSAC had already voted to allow staff to allocate any funding which was 5% or less than their recommendation amounts. The following are the revised allocation recommendations:  $4,500 SPAN /Meals on Wheels (SPAN) - This moves $4,500 of SPAN’s recommended General Funds (GF) to CDBG dollars fully fund SPAN in CDBG funds only. The $4,500 will be made available in GF recommendations. There is no change in the overall recommended allocation to SPAN;  $5,000 Denton County Friends of the Family (DCFOF) - Increase is based on HSAC stated preference to fully fund the DCFOF request first if additional funds were available. DCFOF’s total request: $35,000. Increases the recommended allocation from $30,000 to $35,000;  $3,250 Denton City County Day School (DCCDS) - Total request was $53,058. Increases the recommended allocation $37,000 to $40,250  $3,250 The Salvation Army- Denton (TSA) - TSA’s total request: $35,000. Increases the recommended allocation from $20,000 to $23,250

Minor Repair Program During the City Council work session on May 1, 2018, Council Member Gregory Dalton requested an expenditure breakdown of the Minor Repair Program (MRP). Below is the expenditure history for the Minor Repair Program:

Program Year Total Expenditures 2014/15 PY Expenditures $171,522.86 2015/16 PY Expenditures $176,896.61

2016/17 PY Expenditures $99,831.42

2017/18 PY Proposed Expenditures – PY ends 7/31/18 $138,234.72

According to the MRP application an estimated $115,729 in 2017/18 CDBG funds will be available at the beginning of the 2018/19 program year. The additional funding will be needed since the maximum assistance will be increasing from $5,000 to $10,000 due to higher construction costs.

Proposed Funding 2018/19 PY MRP Prior Year Funding Available for the 2018/19 PY $115,729 MRP 2018/19 Recommendation $90,626 Total Funding Available for the 2018/19 PY $206,355

Thomas and Wayne Street Water & Sewer Projects The City Leadership Team also indicated that the Thomas and Wayne Streets water and sewer projects could be completed through other funding sources. This would allow the $217,923

Date: May 4, 2018 Report No. 2018-051

originally recommended for those projects to be reallocated to other projects or programs. A meeting with the CDAC will be set-up to discuss reallocating these funds. Mayor Chris Watts also requested additional information on the income breakdown for the census tracts related to the Thomas and Wayne Streets water and sewer infrastructure program. Since the two projects will be funded with other sources the income breakdown was not provided at this time.

CONCLUSION: Community Development staff has informed the Human Services Advisory Committee of the suggested revisions to their recommendations and there was agreement that this would be the most effective way to use the additional funds.

Staff is also setting up a meeting with the Community Development Advisory Committee to discuss the reallocation of the additional funding based on the final allocation information from the U.S. Department of Housing & Urban Development. They will also be asked to discuss the allocation of the Thomas and Wayne Streets water and sewer project funding.

Staff will revise the 2018 Action Plan as indicated above. Funds that are not allocated to specific projects and/or programs will be set up in the Plan as “unprogrammed” and the use of these funds will be determined after submission of the Plan. The Plan will be considered by City Council on June 5 in order to meet the HUD submission deadline of June 15, 2018. All “unprogrammed” funds will be allocated to specific projects and/or programs by November 1, 2018. Prior to this date the proposed use of any “unprogrammed” funds will be reviewed by the CDAC, presented to City Council, and the required 30-day public comment period completed before the Action Plan is amended and the project and/or program is initiated. ATTACHMENT(S): Current CDAC and HSAC Funding Recommendations charts with the proposed allocations based on the recent HUD notifications.

Please note: The Thomas and Wayne project funding is included as “Unprogrammed” at this time.

STAFF CONTACT: Barbara Ross Community Development Manager 940-349-7235 [email protected]

COMMUNITY DEVELOPMENT ADVISORY COMMITTEE FUNDING RECOMMENDATIONS FOR CDBG AND HOME FUNDS 2018/19 PROGRAM YEAR

2018-19 RECOMMENDATIONS FUNDING CDBG HOME TOTAL 2017/18 APPLICATIONS REQUEST FUNDS FUNDS FUNDS Denton Affordable Housing Corp - 1 $66,833 $0 $73,707 $73,707* Rental Rehabilitation Program Denton City County Day Care 2 $56,960 $56,960 $0 $56,960 Facility Improvements

3 Fairoaks Senior Housing Facility $108,000 $0 $108,000 $108,000

Home Improvement Program 4 $347,674 $0 $475,886 $475,886 (COD)

5 Kerley Street Water & Sewer $296,260 $0 $0 $0

6 McKinney Street Sidewalks* $125,000 $125,000 $0 $125,000

7 Minor Repair Program (COD) $75,000 $90,626 $0 $90,626

8 MLK Playground Replacement $160,500 $160,500 $0 $160,500

9 Thomas Street Water & Sewer $138,740 $0 $0 $0

10 Wayne Street Water & Sewer $79,183 $0 $0 $0

Additional McKinney Sidewalks 11 $40,000 $0 $0 $0 (South)

TOTAL $1,494,150 $433,086 $657,593 $1,308,602

TOTAL FUNDING RECOMMENDED $433,086 $657,593 $1,308,602

TOTAL FUNDING AVAILABLE $651,009 $657,593 $1,308,602

UNPROGRAMMED FUNDS $217,923 $0 $0

Shaded requests are HOME eligible activities. *CHDO setaside is 15% of HOME allocation. *CDAC approved reallocation of $52,257 in 2015 HOME funds for the DAHC rental rehabilitation program.

2018‐19 HUMAN SERVICES ADVISORY COMMITTEE FUNDING RECOMMENDATIONS FOR CDBG AND GENERAL FUNDS

2018‐19 FINAL by SOURCE 2015‐16 2016‐17 2017‐18 General ORGANIZATION Request Recommendation CDBG2 Award Award Award Fund1 1 Boys and Girls Clubs of North Texas 6,800 $6,200 $0 $17,560 $0

2 Court Appointed Special Advocates (CASA) 15,000 $20,000 $20,000 $20,000 $20,000 $20,000 City of Denton ‐ Parks and Recreation 3 25,000 $27,000 $27,500 $51,533 $25,000 $25,000 Summer Day Camp Full Scholarships 4 Communities in Schools 16,350 $20,000 $21,200 $24,000 $24,000 $24,000

5 Denton Christian Preschool 26,000 $26,000 $26,000 $36,805 $26,000 $26,000

6 Denton City County Day School 34,000 $36,000 $36,600 $53,058 $40,250 $40,250 Denton Community Health Clinic (2) 7 17,000 $18,250 $30,000 $40,000 $32,000 $32,000 Diabetic Eye Exams/Behavioral Health 8 Denton County Friends of the Family 30,000 $30,000 $35,000 $35,000 $35,000 $35,000

9 Denton County MHMR Center 22,350 $22,000 $15,000 $20,000 $15,000 $15,000

10 Fred Moore Nursery School, Inc. 45,000 $48,000 $48,000 $80,000 $40,000 $40,000

11 Giving Hope, Inc. 27,300 $28,000 $26,500 $40,000 $32,500 $32,500

12 Health Services of North Texas 18,800 $25,000 $45,000 $60,000 $45,000 $45,000

13 Interfaith 5,000 $5,000 $5,000 $24,000 $7,000 $7,000

Not Previously 14 Monsignor King Homeless Center Funded $5,000 $20,000 $34,800 $32,000 $32,000

*NEW Not Previously Not Previously Not Previously 15 Our Daily Bread Funded Funded Funded $15,000 $15,000 $15,000

*NEW Did not apply in Did not apply in Did not apply in 16 PediPlace 2015‐16 2016‐17 2017‐18 $10,000 $5,000 $5,000

RSVP: Serving Denton County (1) Not Previously 17 $6,500 $12,500 $13,000 $13,000 $13,000 VISTAs Funded RSVP: Serving Denton County (2) 11,800 $12,000 $5,000 $12,000 $5,000 $5,000 Volunteers 18 Special Programs for Aging Needs 20,263 $22,315 $23,000 $25,000 $25,000 $25,000

19 The Salvation Army of Denton 20,000 $20,000 $20,000 $35,000 $23,250 $23,250

Youth and Family Counseling (2) Declined Did not apply in 20 $5,000 $20,000 $11,000 $11,000 First Offender Program/Counseling in 2015‐16 2016‐17 Total $377,663 $411,945 $439,300 $666,755 $471,000 $322,500 $148,500

FUND 2015‐16 2016‐17 2017‐18 2018‐19* General Fund $250,000 $280,000 $307,355 $322,500 C.D.B.G. $127,663 $131,945 $131,945 $148,500 Total $377,663 $411,945 $439,300 $471,000

1 To be approved with Budget Ordinance, September 2018 2 To be approved with CDBG Action Plan Resolution, June 2018 * Tentative until final Action Plan and Budget approval. Increased from $455,000 to $471,000 basedon HUD allocation increase

5/1/2018 Date: May 4, 2018 Report No. 2018-052

INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL

SUBJECT:

Denton Energy Center (DEC) Market Operations

EXECUTIVE SUMMARY:

The overall fiscal objective for DME is to maximize the financial value of the Denton Energy Center.

This means that DME’s energy schedulers will only offer the DEC to ERCOT at a price which will recover all estimated fuel and variable costs. Possible exceptions to this pricing policy are when the DEC must run for environmental and O&M tests, compliance with possible ERCOT emergency declarations and/or other regulatory mandates, and if needed to provide local transmission system reliability and support. (Actual exceptions are expected to be infrequent and limited in scope.)

Attached is a high level summary of ERCOT Generating Unit Scheduling Protocols which documents how ERCOT determines what generating units to run to meet its grid reliability mandate.

STAFF CONTACT:

George F. Morrow, General Manager -- DME 940-349-8487 [email protected]

Date: May 4, 2018 Report No. 2018-052

ERCOT Generating Unit Scheduling Protocols

Protocols are rules under which the grid operator (ERCOT) and all other entities operating electric networks or generating units must follow.

The following bullet points summarize the protocols and procedures that are applicable to every generating unit and generation owner/operator in ERCOT.

 ERCOT is responsible for grid reliability. They do not control, or have responsibility for, financial outcomes.  ERCOT manages and runs a computer simulation model (looking at 5 minute periods) to determine the most reliable way to service the grid.  By 10 am each day (“Day-Ahead”), every generating facility must provide ERCOT its generating unit parameters such as operating cost (fuel and consumables etc.) and other relevant factors (such as min/max unit capability, min/max runtimes, “ramp” rates, etc.) ERCOT can initiate an inquiry if it believes the reported unit costs are not reasonable.  At approximately 1 pm, ERCOT notifies each unit owner/operator of the results of their simulation study which includes the obligation of generating units to run the next day.  In “Real-Time”, ERCOT makes adjustments to plant schedules as they deem necessary to address changes occurring in real time for events such as unit trips, transmission line outages, load changes, etc.  In addition, generation owners/operators can modify their unit parameters to reflect changes in their situation with two hour notice to ERCOT.  ERCOT sends each generating unit a “Base Point” signal directing the unit owner/operator to operate their plant at this Base Point (i.e. MW output level).  Base Point signals are sent by ERCOT to generators when the price at a generating plant’s node (connection point to the grid) is at or above a unit’s offer price submitted by the owner/operator.  Generating units must respond to the Base Point levels sent by ERCOT or face penalties.  Nodal prices are set by ERCOT based on their grid optimization in order to meet their objective of keeping grid frequency at 60 HZ.

In summary, ERCOT will determine what generating units are needed during any period of time to satisfy ERCOT’s reliability objective of maintaining the grid at 60 HZ. The AGC system (automatic generator controls) of generating units will respond to the digital Base Point signals sent by ERCOT in Real-Time. Owner/operators submit their operating cost and other relevant information to ERCOT on a daily basis so the grid operator can ensure that units are not operated at a loss.

Revision Date 05/04/18 Council Requests for Information Request Request Date Staff Responsible Status 1. Information on cost determination for curb rate vs drop- 6/5/17 Cox Consultant has been hired and started off rate at landfill work on a cost of service study. A presentation to Council is expected in July. 2. Work session on special events/parades and permitting 1/9/18 Howell/Kuechler A work session is planned for May 8. processes required 3. Identify options for partnership with Parks Foundation 2/20/18 Langley A presentation to Council and work session will be on May 8. 4. Work session on HOT funds and potential uses (historic 2/27/18 Puente A work session is scheduled for June preservation, public art, cultural district, etc) 12. 5. Work session on plan for downtown and homelessness 3/20/18 Kuechler A work session will be scheduled for June 12. 6. Work session on water plan 3/20/18 Banks A work session is tentatively scheduled for June 5. 7. Request for following items to be included in Joint 3/27/18 Hileman/Kuechler Staff has drafted an agenda with DISD DISD meeting and have broad postings: and Legal for a joint luncheon meeting 1) Policy discussion of programs with Denton PD on May 7. 2) DISD’s plans for future construction, bonds, land purchases, etc, 3) School safety and SRO program, and 4) DISD Recycling/waste practices– styrofoam usage 8. Work session with a broad posting to discuss Red Light 3/27/18 Deshmukh/Fletcher A work session is tentatively scheduled Camera program, contract, traffic signal management, for May 22. and intersection safety 9. Search for “smoking” in Code of Ordinances and ensure 4/17/18 Rosendahl An ordinance is being prepared; consistency with new ordinance (look at 22.31(13) and tentatively for May 22 Council 22.31(1)) meeting. 10. Work session on increasing the homestead exemption 4/24/18 Puente A work session will be held on June 5 with overall budget update. 11. ISR on noise ordinance 1) any issues from Police for 4/24/18 Howell/McDonald An ISR is being prepared for May 25 bars/restaurants close to residential and 2) for zoning, Friday report. will bars/restaurants be allowed near residential areas 12. Update on ADA-compliant sidewalk study update 4/24/18 Canizares An update is included in the May 4 (timing, compliance). Question on Sherman Drive/ Friday report. Stuart Request Request Date Staff Responsible Status 13. ISR on requirements for water towers to dump water 4/24/18 Banks An ISR is included in the May 4 Friday due to age of water; any options to avoid report. 14. Update on bike racks downtown and if we plan to or can 5/1/18 Deshmukh add more 15. Work session or closed session on purchasing small 5/1/18 McDonald A closed session is planned for May 8 stands of trees with the tree fund meeting. 16. ISR on first responders/gap analysis on counseling 5/1/18 Romine services vs. other cities 17. Information on loose dogs in parks; Can information be 5/1/18 Packan/Howell An ISR is being prepared for Friday provided in utility bills or resident update; Can signs be May 11 report. added in parks 18. Consider a resolution to not operate the DEC at a loss 5/1/18 Morrow An ISR is included in the Friday May 4 report. 19. ISR on length of time it takes to get MuniCode updated; 5/1/18 Walters An update is included in the Friday How to expedite the process; Cost of doing something May 4 report. in-house vs. using MuniCode 20. Update on status of 311 app 5/1/18 Rosendahl/Kuechler An update is included in the Friday May 4 report. 21. TWU master plan and how trees are impacted; Can trees 5/1/18 McDonald Scheduling for TWU to give a brief be saved and protected; next steps presentation on their Master Plan sometime in June. 22. Voting locations for precincts on City website 5/1/18 Rogers An update is included in the Friday May 4 report.

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council

Tuesday, May 15, 2018 5:30 PM Work Session Room & Council Chambers

The City of Denton City Council will convene in the Work Session Room on Tuesday, May 15, 2018 at 5:30 p.m. to attend a reception honoring City Council. After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Regular Meeting on Tuesday, May 15, 2018 at 6:30 p.m. in the Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered:

1. PLEDGE OF ALLEGIANCE A. U.S. Flag B. Texas Flag “Honor the Texas Flag – I pledge allegiance to thee, Texas, one state under God, one and indivisible.”

2. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 18-795 Consider adoption of an ordinance canvassing the returns and declaring the results of the Regular Municipal Election to elect two Council Members to Places 5 and 6 and a Mayor to Place 7 held in the city of Denton on May 5, 2018; and providing an effective date. B. ID 18-796 Oath of Office administered to newly elected Council Members.

C. ID 18-797 Election of Mayor Pro Tem.

D. ID 18-798 Resolution of Appreciation for Dalton Gregory and Sara Bagheri.

3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. C E R T I F I C A T E

I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ______day of ______, 2018 at ______o'clock (a.m.) (p.m.)

Page 1 Printed on 5/4/2018 City Council Meeting Agenda May 15, 2018

______CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM AND COUNCIL CHAMBERS ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE.

Page 2 Printed on 5/4/2018 May 2018

Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 12:00 pm CC Work 4 p.m. Public Art Session Committee 6:30 pm CC Regular Session

7 8:30am Public Utilities 6 8 9 10 11 12 Board 12:00 pm 2nd Tuesday 11:00am EDP Board 9:00am Committee on Session 11:00am-2pm Joint the Environment- Council/DISD Luncheon 5:00pm P&Z Work tentative Meeting Session 5:30 pm Traffic Safety 6:30pm P&Z Regular Commission Session Park Board TOUR 5 pm

13 14 15 16 17 18 19 5:30pm HLC Election Meeting 11:30am Mobility HaBSCo Meeting Committee

20 21 22 23 12:00 DT TIF 24 25 26 2:00 pm CC Work 5:00pm P&Z Work 4:00 pm ZBA Session Session 6:30 pm CC Regular 6:30pm P&Z Regular 6:00pm Public Utilities Session Session Board

27 28 29 30 31 Memorial Day - No Council Meeting City Holiday

5/4/2018 1:21 PM

June 2018

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2

3 4 5 6 7 8 9 11:30 am Council 2:00 pm CC Work 4 p.m. Public Art Luncheon Session Committee 1:30pm Committee on 6:30 pm CC Regular the Environment Session 5:30pm Traffic Safety Commission Park Board 6 pm

10 11 12 13 14 15 16 9:00am Public Utilities 2:00 pm 2nd Tuesday 11:00am EDP Board Board Session 5:00pm P&Z Work 5:30pm HLC Session 6:30pm P&Z Regular Session

17 18 19 20 21 22 23 2:00 pm CC Work 11:30am Mobility HaBSCo Meeting Session Committee 6:30 pm CC Regular HOT Committee 9-12 Session (Tentative)

24 25 26 27 28 29 30 6:00pm Public Utilities 2:00 pm 4th Tuesday 5:00pm P&Z Work Board Session Session 6:30pm P&Z Regular 4:00 pm ZBA Session

5/4/2018 1:21 PM

5/02/18 FUTURE CITY COUNCIL ITEMS

Note: This is a working draft of pending Council items and is subject to change without notice. Meeting Date Deadlines Item May 7 – Luncheon Captions – April 23 Joint Meeting with DISD Backup – May 3 May 8 – 2nd Tuesday Session Captions – April 23 IC – Renewable PPA Backup – May 4 May 15 – Election Meeting Captions – April 30 Backup – May 11 Installation of CC Members Only May 22 – Work/Regular Session Captions – May 7 WS – Red light cameras Backup – May 18 WS – DME budget presentation WS – Street Rehab Program WS - City Hall discussion May 29 – No Meeting Memorial Day holiday observed- City Offices closed 5/28 June 4 – Luncheon Captions – May 21 WS – Department Budget Presentations Backup – May 31 WS – Teen Council update WS – Mews Street discussion WS – Courthouse Square design discussion June 5 – Work/Regular Session Captions – May 21 WS – Preliminary Budget Discussion Backup – June 1 WS – Department Budget Presentations WS – Water supply discussion WS – Drainage and floodplain discussion WS – UNT Bike Share discussion IC – Comm. Dev. 2018/19 Action Plan June 12 – 2nd Tuesday Session Captions – May 25 USCM, Boston, 6/8-6/11 Backup – June 8 WS – Department Budget Presentations WS – HOT/sponsorship discussion June 19 – Work/Regular Session Captions – June 4 TCMA, Galveston, 6/21-24 Backup – June 15 WS – Department Budget Presentations June 26 – 4th Tuesday Session Captions – June 11 WS – Department Budget Presentations Backup – June 22 WS – Tree discussion July 2 – No Luncheon July 3 – No Meeting July 4th holiday observed – City Offices closed July 10 – No Meeting July 17 – Work/Regular Session Captions – July 2 WS – 2nd Preliminary Budget Discussion Backup – July 13 WS – Department Budget Presentations IC – EDP Board nominating committee

CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date Deadlines Item July 24 – 4th Tuesday Session Captions – July 9 WS – Department Budget Presentations Backup July 20 WS – Chamber ED contract July 31 – No Meeting August 2 – Budget Workshop Captions – July 16 Backup – July 27 August 6 – Luncheon Captions – July 23 WS – Department Budget Presentations Backup – August 2 August 7 – Work/Regular Session Captions – July 23 WS – Department Budget Presentations Backup – August 3 WS – Budget Workshop August 14 – 2nd Tuesday Session Captions – July 30 WS – Budget Workshop Backup – August 10 August 21 – Work/Regular Session Captions – August 6 WS – Budget Workshop Backup – August 17 IC – Chamber ED contract August 28 – 4th Tuesday Session Captions – August 13 WS – Budget Workshop Backup – August 24 PH – 1st Public Hearing on the Tax Rate September 3 – No Luncheon Labor Day holiday September 4 – No Meeting September 11–Special Called Work/Regular Captions – August 27 WS – Budget Workshop Session Backup – September 7 PH – 2nd Public Hearing on the Tax Rate PH – Public Hearing on the Budget September 18 – Work/Regular Session Captions – August 31 WS – Budget Workshop Backup – September 14 IC – Adoption of Budget September 25 – 4th Tuesday Session Captions – September 10 Backup – September 21 October 1 – Luncheon Captions – September 17 Backup – September 27 October 2 – No Meeting National Night Out October 9 – 2nd Tuesday Meeting Captions – September 24 TML, Fort Worth, 10/9-10/12 Backup – October 5 October 16 – Work/Regular Session Captions – October 1 Backup – October 12 October 23 – 4th Tuesday Session Captions – October 8 WS – Stoke annual report Backup – October 19 October 30 – No Meeting November 5 – Luncheon Captions – October 22 Backup – November 1 November 6 – Work/Regular Session Captions – October 22 NLC, Los Angeles, 11/7-11/10 Backup – November 2 IC – Stoke contract renewal CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date Deadlines Item November 13 – 2nd Tuesday Session Captions – October 29 Backup – November 9 November 20 – No Meeting Thanksgiving Holiday observed–City Offices Closed 11/22-23 November 27 – 4th Tuesday Session Captions – November 12 Backup – November 21 Tentative-Based on Need December 3 – Luncheon Captions – November 19 Backup – November 29 December 4 – Work/Regular Session Captions – November 19 Backup – November 30 December 11 – 2nd Tuesday Session Captions – November 26 Backup – December 7 December 18 – Work/Regular Session Captions – December 3 Backup – December 14 Tentative-Based on Need December 25 – No Meeting Christmas Holiday observed–City Offices Closed 12/24-25

CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Construction Projects Report

Week of May 07-13, 2018

Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: CURRENT PROJECTS See Yellow Highlighted for Major Closures UNT 2018 Residence Hall Project Coordinate with Ave. A Maple Eagle 3/19/18 6/30/18 Engineering N/A (940) 349-8910 (Temporary Lane Closures) UNT Curb and Gutter Repairs Barbara St. Audra Beverly 5/7/18 5/21/18 Streets 4/26/18 (940) 349-7160 (Temporary Lane Closures) Roselawn West Street Widening Bonnie Brae St. Vintage 7/1/17 8/30/18 Engineering N/A (940) 349-8910 of UPPRR Line (Phase 1) Building Bonnie Brae St. Hwy 380 Intersection 3/14/18 TBD Commercial Driveway Construction N/A (940) 349-8360 Inspections Street Reconstruction Brandywine Cir. Briarwood Dead End 2/20/18 5/7/18 Streets 2/16/18 Door Hangers (940) 349-7160 (Temporary Lane Closures) Street Reconstruction Brandywine St. Briarwood Brandywine Cr. 2/20/18 5/7/18 Streets 2/16/18 Door Hangers (940) 349-7160 (Temporary Lane Closures) Drainage Improvements Canterbury Ct. Hollyhill I-35 4/9/18 6/15/18 Engineering 3/26/18 Door Hangers (940) 349-8910 (Temporary Lane Closures) Country Home/Eagle Concrete Panel Repairs Clear River Cul de Sac 4/9/18 5/14/18 Streets N/A Door Hangers (940) 349-7160 Wing (No Detours) Mill/Overlay Egan St. Amarillo Malone 2/5/18 5/7/18 Streets 1/24/18 Door Hangers (940) 349-7160 (Temporary Road Closures) Street Resurfacing, Curb and Gutter Gober St. Scripture Panhandle 4/22/18 5/28/18 Streets 4/9/18 Door Hangers (940) 349-7160 (Temporary Lane Closures) Concrete Panel Repairs Hereford Rd. Bighorn Paint 5/7/18 6/8/18 Streets 4/26/18 (940) 349-7160 (No Detours) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: Street Reconstruction Door Hangers, Hickory St. Bonnie Brae N Texas 1/2/18 5/11/18 Streets 2/7/18 (940) 349-7160 CURRENT PROJECTS See Yellow Highlighted(Temporary Road Closures)for Major Closures Public Meetings Wastewater Main Construction Holiday Park Phase 2 Manhattan Kings Row 11/10/17 12/1/18 Wastewater 11/16/18 Door Hangers 940-349-7300 (Temporary Road Closures Possible) Water Main Construction Holiday Park Phase 2 Yellowstone Sherman 3/6/18 TBD Water 2/28/18 Door Hangers (940) 349-7181 (Temporary Road Closures Possible) Pennsylvania Wastewater Main Construction Hollyhill Ln. Longridge 5/9/18 6/1/18 Wastewater 940-349-7300 Dr. (Temporary Road Closures Possible) Concrete Street Panel Repair Hollow Ridge Dr Paint Dr. Big Horn Trail 5/14/18 6/29/18 Streets (940) 349-7160 (Temporary Road Closures Possible) Cobblestone North Dead Street Reconstruction Linda Ln. 4/23/18 6/8/18 Streets 4/9/18 (940) 349-7160 Row End (Temporary Road Closures) Street Resurfacing Linden Dr. Malone Ponder 4/18/18 5/7/18 Streets 4/9/18 Door Hangers (940) 349-7160 (Temporary Lane Closures) Sidewalk Construction McKinney St. Loop 288 Ryan H.S 5/29/18 TBD Engineering (940) 349-8910 (Temporary Lane Closures) Street Resurfacing, Curb and Gutter Market St. Loop 288 N Blake 4/16/18 5/7/18 Streets 4/9/18 Door Hangers (940) 349-7160 (Temporary Lane Closures) Street Reconstruction 1/3/18, Mayhill Rd. US 380 Edwards 9/1/17 2/1/20 Engineering Door Hangers (940) 349-8910 (Temporary Road Closures) 1/24/18 Concrete Panel/Sidewalk Repairs Mild Creek Ln. Rambling Rock Cul de Sac 4/30/18 6/8/18 Streets 4/26/18 (940) 349-7160 No Detours Street Reconstruction Public Meeting, Mockingbird Ln. McKinney Paisley 10/23/17 5/1/18 Streets 10/10/17 (940) 349-7160 (Temporary Road Closures) Door Hangers Street Resurfacing, Curb and Gutter Panhandle St. Carroll Bolivar 4/18/18 5/7/18 Streets 4/9/18 Door Hangers (940) 349-7160 (Temporary Lane Closures) Water and Wastewater Crossing Prominence Pkwy. Mayhill Atlanta 1/31/18 8/31/18 Engineering 1/24/18 (940) 349-8910 (Road Closure) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: Road Removal and Replacement Riney Rd. N Elm Solana 9/29/17 7/29/18 Engineering Yes (940) 349-8910 CURRENT PROJECTS See Yellow Highlighted(Road Closure) for Major Closures

Kansas City Drainage and Roadway Construction Roselawn Dr. Bonnie Brae 3/26/18 TBD Engineering N/A (940) 349-8910 Southern RR (One Lane traffic control)

Wastewater Main Construction Sagebrush Dr. Multiple Multiple 2/15/18 5/11/18 Wastewater 2/9/18 Door Hangers 940-349-7300 (Temporary Road Closures Possible) Streets Construction Sagebrush Dr. Multiple Multiple TBD TBD Streets (940) 349-7160 (Temporary Road Closures Possible) Street Reconstruction Sena St. Malone Ector 4/23/18 7/20/18 Streets 4/17/18 (940) 349-7160 (Temporary Lane Closures) Lowe's Water Line Replacement Contacted Spencer Rd. Mayhill 4/2/18 9/29/18 Water 3/16/18 (940) 349-7181 Driveway (Road Closure) departments affected Lowe's Drainage Rebuild Contacted Spencer Rd. Mayhill 4/2/18 9/29/18 Drainage 3/16/18 940-349-8488 Driveway (Road Closure) departments affected Lowe's Road Reconstruction Contacted Spencer Rd. Mayhill 4/2/18 9/29/18 Engineering 3/16/18 (940) 349-8912 Driveway (Road Closure) departments affected Dead End Street Resurfacing, Curb and Gutter Sun Valley Dr. Stuart 5/14/18 6/29/18 Streets (940) 349-7160 West (Temporary Lane Closures) Concrete Panel Repairs (Temporary Unicorn Lake Blvd. Wind River State School 3/12/18 5/11/18 Streets 3/7/18 Door Hangers (940) 349-7160 Lane Closures) Street Resurfacing, Curb and Gutter Valley View Rd. Kings Row Sun Valley 5/14/18 6/29/18 Streets (940) 349-7160 (Temporary Lane Closures) Utility Construction W. Walnut St. S. Elm Cedar 4/16/18 5/31/18 Engineering N/A (940) 349-8910 (Temporary Road Closures) UNT 2018 CVAD Project Welch St. Mulberry Chestnut 4/11/18 6/30/18 Drive approach/Sidewalk Engineering 3/19/18 3/30/2018 (940) 349-8910 (Temporary Lane Closures) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: Parking Lot Construction Wood St Sycamore Dead End 4/18/18 5/25/18 Streets N/A (940) 349-7160 CURRENT PROJECTS See Yellow Highlighted(Complete Closure Parking for Area /Park) Major Closures COMPLETED PROJECTS Mill/Overlay Auburn Dr. Georgetown Bowling Green 2/19/18 4/30/18 Streets 1/31/18 Door Hangers (940) 349-7160 (Temporary Road Closures)

Ave. C Eagle Ave C 2/20/18 3/29/18 Electric Construction Engineering (940) 349-8910

Mill/Overlay Belhaven St. Georgetown Bowling Green 2/19/18 4/30/18 Streets 1/31/18 Door Hangers (940) 349-7160 (Temporary Road Closures) Concrete Panel Repairs (Temporary Brinker Rd. Medpark Loop 288 2/12/18 4/27/18 Streets N/A (940) 349-7160 Lane Closures) Mill/Overlay Fordham Ln. Amherst Bowling Green 2/19/18 4/30/18 Streets 2/14/18 Door Hangers (940) 349-7160 (Temporary Road Closures) Curb and Gutter Repairs Linden Dr. Malone Ponder 3/19/18 4/27/18 Streets No Door Hangers (940) 349-7160 (Temporary Lane Closures) Base Failure Repairs Contacted through Locust St. Walnut Oak 4/23/18 4/27/18 Streets 4/9/18 (940) 349-7160 (Temporary Lane Closures) Julie Glover

McKinney St. Bolivar Cedar 11/14/17 4/29/18 Parking Lot Reconstruction Engineering 11/2/17 (940) 349-8910

Street Reconstruction Public Meeting, Mockingbird Ln. McKinney Paisley 10/23/17 5/1/18 Streets 10/10/17 (940) 349-7160 (Temporary Road Closures) Door Hangers Street Panel Repair Potomac Pkwy. Shiloh Shenandoah 2/12/18 4/6/18 Streets 2/6/18 Door Hangers (940) 349-7160 (Temporary Lane Closures) Right Turn Lane Installation Shady Oaks Dr. Shady Oaks S. Woodrow 3/19/18 4/19/18 Streets 2/28/18 (940) 349-7160 (Closed 8 P.M. to 6 A.M.) Concrete Panel Repairs Shiloh Rd. Natchez Trace Shenandoah 3/19/18 4/30/18 Streets 3/7/18 Door Hangers (940) 349-7160 (Temporary Lane Closures) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: UPCOMINGCURRENT PROJECTS PROJECTS See Yellow Highlighted for Major Closures Street Widening Bonnie Brae St. US 377 I35W 2018 2020 Engineering (940) 349-8910 (Phase 2) Street Widening Bonnie Brae St. US 377 I35E 2019 2021 Engineering (940) 349-8910 (Phase 1) Street Widening Bonnie Brae St. TBD TBD TBD TBD Engineering (940) 349-8910 (Phase 1) Street Panel Repair Capetown Dr. Desert Willow Bishop Pine Summer 2018 TBD Streets (940) 349-7160 (No detours)

Fulton St. TBD TBD Water, Wastewater, and Streets Multiple

Hettie St. TBD TBD Water, Wastewater, and Streets Multiple

Hinkle Dr. TBD TBD Water, Wastewater, Drainage, Streets Multiple

Street Improvements Londonderry Ln. Teasley Westminster 9/1/18 TBD Streets (940) 349-7160 (Temporary Lane Closures)

Malone St. Crescent Westminster Summer 2018 Water Main Construction Water (940) 349-7181

PEC 4 - Engineering In Design Installing Underground Box Culvert Engineering (940) 349-8910

Smith-Johnson Summer 2018 Water, Wastewater, Drainage, Streets Engineering (940) 349-8910

Concrete Curb and Gutter Repair Stuart Rd. Windsor Kings Row TBD TBD Streets (940) 349-7160 (Temporary Lane Closures)

Thomas St. TBD TBD Water, Wastewater, and Streets Multiple Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: CURRENTWayne St. PROJECTS TBDSee YellowTBD HighlightedWater, Wastewater, andfor Streets MajorMultiple Closures

Windsor Dr. TBD TBD Water, Wastewater, Drainage, Streets Engineering (940) 349-8910