Your Wedding at The Swan Hotel
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Congratulations Congratulations on your engagement and thank you for considering The Swan Hotel as the venue for your special day.
The Swan Hotel is located in the picturesque village of Bibury - once described by William Morris as "the most beautiful village in England". Sitting proud on the banks of the River Coln, The Swan Hotel is everything you picture it to be - welcoming, stylish and romantically English. We pride ourselves on offering excellent customer service, in a beautiful building where the character flows throughout with open fireplaces, cosy lounges and elegant design - a contemporary twist on classic Cotswolds.
As the dedicated wedding co-ordinator, I can help you plan a small, intimate affair that is truly memorable through to a traditional white wedding for over one hundred guests, and on your special day, our talented team of staff will help take the stress off your shoulders, so all that’s left for you to do is live the dream of your wedding day without a care in the world.
Our wedding brochure is designed to give you an insight into The Swan Hotel and offer a simple guide to help you with the planning your special day with us. Ultimately, we would love to meet you, to hear about your plans and show you around The Swan Hotel - please give us a call on 01285 740695 to arrange a time convenient to you.
Kind regards, Marsha Stubbs Wedding & Events Co-ordinator.
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Your Wedding Ceremony You can choose to hold your civil wedding or partnership ceremony in one of three beautiful areas of The Swan Hotel. The Library is perfect for smaller weddings and is licensed for up to 26 guests - perfect for an intimate wedding with your closest family and friends.
The Signet Room is situated at the front of the hotel overlooking the hotel gardens and is an elegant setting for wedding and partnership ceremonies up to 110 guests.
Alternatively, the Summer House, offers a, idyllic picture perfect setting for an alfresco ceremony up to 100 guests.
On the basis that you are holding your wedding breakfast with us the following room hire charges apply:
The Library £300 The Signet Room £600 The Summer House £600
Once you have decided to host your special day at The Swan Hotel please contact Marsha, our dedicated wedding co-ordinator on 01285 740695 to discuss available dates.
Next you will need to contact the Superintendent Registrar who will be able to advise you on the legal details of your wedding and will conduct the ceremony. You can contact by telephone - 01452 425060 or gain further information at www.gloucestershireregistrationservice.co.uk
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Your Wedding Breakfast and Evening Reception Depending on how many guests you are inviting, we can hold your wedding breakfast in one of three rooms.
The Coln Room - ideal for a private celebration for up to 8 people
The Library - A lovely bright room at the front of the hotel that is perfect for smaller celebrations up to 26 people.
The Signet Room - beautifully elegant, stylish and contemporary. The signet room can comfortably accommodate up to 110 guests.
On the following pages you will be able to see our Wedding Breakfast Menu suggestions, whether it be canapés, a buffet or a traditional sit down meal, should you not find exactly what you are looking for our Head Chef will be only too happy to discuss details and produce a menu tailored to yourselves. You will also find some great suggestions for evening party buffets and light bite ideas to keep the party going.
We have also created a selection of drinks packages which include welcome reception drinks, wine to compliment your chosen meal and a glass of fizz to toast the happy Bride and Groom.
The Swan Hotel is an ideal choice for you to continue your celebrations into the evening possibly with a DJ or live band - there is plenty of room for both music and dancing . If you choose to have entertainment in the evening we do require you to take ten bedrooms on the night of the wedding at a specially reduced rate.
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Bedrooms With 22 beautifully designed bedrooms and suites, there’s no need for carriages at midnight, or even the next day - you can even make a weekend of it! You and your guests can enjoy the run up and relax the day after with plenty of cosy sofas to sink into, next to crackling log fires, or a beautiful walled garden to amble around come the summer months.
If you are planning to have music on the night of your wedding we do request that you and your guests occupy 10 bedrooms which we can offer you at our specially reduced wedding rate.
Each bedroom has been Individually designed and been enriched by a collection of sumptuous antique furnishings and contemporary fabrics and wallpapers, which form their unique character. With magnificent four posters in some, a Jacuzzi in another, others have views overlooking the gardens and the River Coln.
Our idyllic Garden Cottage Suites have their own separate sitting room and private garden, one with a kitchenette area, one with log fire and one with its very own hot tub. We’ve gone all out to ensure you have a comfortable stay at The Swan. The Nespresso machines in the bedrooms and the Molton Brown products in the bathrooms will help with that.
For more information call Marsha, our dedicated wedding co-ordinator on 01285 740695.
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Booking Your Wedding A provisional booking can be held for 21 days to enable you to co-ordinate other wedding details, which may affect your chosen date. Then: 1 To secure your booking a signed copy of your contract is required within 4 weeks,together with a non-refundable deposit of £500.00. For any bedroom bookings a non-refundable deposit of £40.00 per room per night is required. 2 All bookings require 25% of the total estimated wedding cost to be paid no later than 8 weeks after the deposit in order to confirm the booking. This payment is non-refundable and is not transferable. 3 Sixteen weeks prior to the wedding day, 50% of the estimated balance will be due. 4 Six weeks prior to the wedding day, the remaining balance for the meal, beverages and any additional agreed costs must be paid. 5 We will wish to receive final numbers six weeks prior to the event. 6 Settlement of any extras incurred on the day must be paid upon departure. Prices are correct at the time of booking but may be subject to change without notice. All of our prices are inclusive of VAT at the current rate.
Our Cancellation Charges We realise that unforeseen circumstances can arise and you may have to cancel your wedding with us. Although we understand this, we will make a cancellation charge because of the high demand for wedding dates. Details of the cancellation charge are shown in our wedding contract. We recommended that you take out wedding insurance to cover any unforeseen events.
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Wedding Breakfast Menu Suggestions Canapé selection £7.50 for a selection of 4 Canapés
Smoked salmon blini, sour cream, caviar
Mini black pudding scotch egg, mustard mayo
Southern fried chicken, sweet chilli mayonnaise (DF) (VGN)
Wild mushroom and truffle arancini (V)
Mini Welsh rarebit, shredded leek, brioche (V)
Roast sirloin of beef, Yorkshire pudding, horseradish cream
Mini sweet peppers stuffed with goat’s cheese and chives (V) (GF)
Tuna carpaccio, wasabi, coriander, sesame (supplement of £1 ) (GF)
Breaded mac and cheese (V)
Bibury smoked trout and lemon pate, crostini
Please choose one starter, main course and dessert for your guests - £39.50 per person
Starters:
Cauliflower soup, homemade bacon bread Wild mushroom cappuccino, focaccia, truffle oil (V) Smoked haddock chowder, pancetta crisp (supplement £1.50) (GF) Smoked Bibury trout, smoked salmon, pickled cucumber, horseradish biscuit Confit duck leg, Asian slaw, sesame, teriyaki dressing (supplement of £2) Beef carpaccio, rocket and parmesan salad (supplement of £3.50) (GF) Ham hock terrine, watercress and apple salad, parsnip crisps (GF) (DF) Smoked chicken, celeriac and tarragon remoulade (supplement of £2) (GF) Goat’s cheese ballantine, beetroot, caramelised walnuts, cress (V) (GF) Blue cheese, poached pear, rocket salad (V) (GF)
V - Vegetarian / VGN - Vegan / DF - Dairy Free / GF - Gluten Free
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Sorbets
Add a sorbet course for an additional £3 per person (Rhubarb, pineapple, orange, passionfruit, gin and tonic, rum and lime)
Main courses
Pan-fried chicken supreme, pomme purée, creamy kale, heritage carrots (GF) Roast leg of lamb, dauphinoise potatoes, green beans, pan gravy (GF) Roast beef, Yorkshire pudding, roasted seasonal vegetables, roast potatoes, thyme gravy Gloucester Old Spot sausage and mash, minted peas, onion gravy Beef bourguignon, creamy mash, green beans (GF) Braised blade of beef, boulangère potatoes, tender stem broccoli, red wine jus (GF) Crispy duck breast, pak choi, sautéed potatoes, chilli, ginger and garlic yuzu dressing (supplement of £5) Fillet of beef, truffled mash, braised red cabbage, red wine sauce (supplement of £6) (GF) Bibury trout fillet, chilli, garlic and courgette linguini (GF) Whole lemon sole, new potatoes, samphire, lemon butter sauce (supplement of £3) (GF) Salmon en croute, creamy mash, sautéed spinach (supplement of £3) Aubergine parmigiana, tomato sauce, tomato and rocket salad (GF) (v) (GF) Roast vegetable and chick pea tagine, spiced couscous, cucumber, mint yoghurt dressing (V) (GF) Vegetable wellington, parsley mash, red pepper purée (V)
Desserts
Sticky toffee pudding, toffee sauce, vanilla bean ice cream
Tiramisu, chocolate sorbet (supplement £2)
Eton Mess, honey and yoghurt sorbet (GF)
Caramelised lemon tart, poached rhubarb, vanilla crème fraiche
Banoffee cheesecake, caramelised banana, clotted cream ice cream
Chocolate brownie, salt caramel ice cream, chocolate sauce
Coconut and lime Crème Brulee, mixed berry compôte (DF) (GF)
Chocolate Marquise, chocolate crisp, white chocolate sorbet (supplement £1.50)
Apple Tart Tatin, vanilla ice cream, caramelised walnuts
Milk chocolate and peanut butter parfait, raspberry
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Evening Buffet and Light Bite Suggestions Selection of 4 per person: £11 additional items are charged at £3 per item
Homemade sausage and sage roll BBQ pork ribs Homemade steak pasty Satay chicken, lightly spiced peanut sauce Southern fried chicken strips Mini Fish and Chip cones, tartare sauce Duck spring rolls, teriyaki and sesame dip Selection of sandwiches, various fillings Tomato and goat’s cheese mini quiche (V) Vegetable samosas (V) Crudities and dips (V) (VGN) Vegetable spring rolls (V) Breaded brie, cranberry sauce (V) Salt and pepper tofu skewers (V) (GF) Sweet potato and blue cheese frittata (V) (GF) Add Rustic chips or shoe string fries to an evening buffet for an additional £1.50 per person
Cheese Selection £14 per person
Chef’s selection of cheeses, biscuits, chunky celery (add meats and pâtés for £3 per person)
Bacon Baps £6 per person
Barbeque menu available on request From £21 per person
Hog roast £12 per person
Including baps, apple sauce and stuffing
Minimum of 100 evening guests
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Mini Bowl Food served individually Select 2 items from below. 2 bowls per person for £12
Thai green chicken curry, jasmine rice (GF)
Shepherd’s pie, herb crust
Beef sliders, homemade ketchup
American style hot dogs
Pulled brisket chilli con carne, pilau rice (GF)
Beef lasagne, garlic bread
BBQ pulled pork, Jamaican style rice and peas
Steak and kidney pie
Seafood paella (GF)
Miso grilled aubergine and cucumber, pickled rice (V) (VG) (DF) (GF)
Vegetable curry, green tea smoked rice (GF)
Potato rosti, red onion and beetroot (GF) (V)
Black bean slider (V)
Green garden salad (V) (GF) (VGN) (DF)
Tomato rocket and caper salad
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Drinks Packages Signet Drinks Package £24.00 per person 2 glasses of sparkling wine ½ bottle of house wine to accompany the wedding breakfast 1 glass of sparkling wine for the toast
Pen Drinks Package £28.50 per person 2 Glasses of House Prosecco or 2 glasses of Pimms and Lemonade or 2 Glasses of Cotswolds Distillery Gin and Tonic ½ bottle of house wine to accompany the wedding breakfast 1 glass of house Champagne for the toast
Cob Drinks Package £34.00 per person 2 glasses of Veuve Cliquot Champagne or Kir Royal or Bellini for the reception ½ bottle of house wine to accompany the wedding breakfast 1 glass of Veuve Cliquot Champagne for the toast
We offer corkage at the Swan Hotel - £15 for still wine (75cl) and £20 for sparkling wine (75cl)
Add Fruit & Frills to your Fizz Upgrade your drinks package for £2 per person Why not offer your guests a unique way to personalise their reception drinks and let them get creative with our fruit and cordial bar. A selection of seasonal fresh fruits will be available such as strawberries and blackberries along with local cordials such as elderflower, spiced berry and freshly squeezed citrus juices. Your guests can garnish their drinks with things like strawberry and peach flavoured bursting bubbles and candied lemon peel to complete their drinks.
Beer Barrow £90 A selection of 30 bottled world beers presented in our rustic wooden ice filled wheelbarrow in The Swan Gardens during your drinks reception for your guests to help themselves to.
Citrus Infused Water Station £20 Taking inspiration from our hydration station on the main bar, help your guests keep hydrated during the drinks reception with a plentiful supply of ice cold Citrus Infused Bibury Spring Water served from our Kilner punch barrel.
Pop-Up Gin Bar Why not let us organise an interactive pop-up Gin Bar in our gardens where your guests can learn a little about local gin from Cotswold Gin Distillery while pairing with different tonics and garnishes. Contact Marsha to chat about your preferences and prices.
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Wedding Package Wines for Drinks Packages Below is a selection of our most popular house wines that can be chosen in conjunction with the drinks packages. Alternatively please ask about our extensive international wine list.
White Wine
Durbanville Hills Chardonnay, South Africa
Ayrum Airén Blanco Albali, Spain
Pontebello Pinot Grigio, South Australia
Los Romeros Sauvignon Blanc, Chile
Rosé Wine
Whispering Hills, White Zinfandel, California
Borsari Merlot Rosé, Italy
Red Wine
Altoritas Merlot, Chile
Solstice Shiraz, Italy
Monte Verde Cabernet Sauvignon, Chile
Ayrum Tempranillo Tinto Albali, Spain
Sparkling Wine
Pigalle Brut, NV
Galanti Prosecco Extra Dry, Italy (£2 supplement per person)
Pongrácz Brut, South Africa (£5 supplement per person)
Champagne
Louis Dornier Champagne, Brut, NV £45
Please ask for further choices on our selection of wines
The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @ Bibury Duck Race £100 As a little something unique to us, why not have a duck race on the River Coln which flows through the hotel gardens. We can set up and provide all you need for the guests to run the races themselves to include, ducklings, fishing nets and the all important finish line! The Manor House Hotel High Street, Moreton-in-Marsh, Gloucestershire GL56 0LJ Tel: 01608 650501 Fax: 01608 651481 Email: [email protected]
The Swan Hotel Bibury, Gloucestershire GL7 5NW Tel: 01285 740695 Fax: 01285 740473 Email: [email protected]
The Bay Tree Hotel Sheep Street, Burford, Oxfordshire OX18 4LW Tel: 01993 822791 Fax: 01993 823008 Email: [email protected]
The Hare and Hounds Hotel Westonbirt, Tetbury, Gloucestershire GL8 8QL Tel: 01666 881000 Fax: 01666 880241 Email: [email protected]
The Bear of Rodborough Hotel Rodborough Common, Stroud, Gloucestershire GL5 5DE Tel: 01453 878522 Fax: 01453 872523 Email: [email protected]
Also part of our collection:
The Broadway Hotel The CLOSE Hotel The Green, Broadway, Long Street, Tetbury, Worcestershire WR12 7AA Gloucestershire GL8 8AQ Tel: 01386 852401 Tel: 01666 502272 Fax: 01386 853879 Email: [email protected] Email: [email protected]
The Lamb Inn The george Hotel Sheep Street, Burford, St George’s Road, Cheltenham, Oxfordshire OX18 4LR Gloucestershire GL50 3DZ Tel: 01993 823155 Tel: 01242 235751 Fax: 01993 822228 Email: [email protected] Email: [email protected] The swan Hotel, Bibury, Gloucestershire GL7 5nw Tel: 01285 740695 Email: info swanhotel.co.uk www.cotswold-inns-hotels.co.uk/swan @