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SWWITCH JOINT COMMITTEE MEETING Friday, 6 September 2013

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SWWITCH JOINT COMMITTEE MEETING Friday, 6 September 2013 – 1300hrs At Neath Civic Centre AGENDA Page No. 1. Welcome, Introductions and Apologies. 2. Minutes of Last Meeting and Matters Arising. a) To Approve the Minutes of the Meeting held on 7 June 2013. 1 - 5 b) Matters Arising from the Minutes. 6 - 10 3. City Regions Update (Verbal) 4. Bus Services Funding Review and Regional Network Strategy 11 - 71 Development. 5. SWWITCH Rail Strategy Development. 72 - 79 6. SWWITCH Programme Management. 80 - 83 7. NHS Re-configuration and Access and Transport Issues. 84 - 86 8. SWWITCH Annual Progress Report. 87 - 92 9. Consultations. 93 - 98 10. Partner Updates. 99 - 104 11. For Information Only: - a) SWWITCH Newsletter. 105 - 108 b) Chair's Activities Since Last Meeting. 109 c) Ministerial Statements on Road and Rail Priorities. 110 - 114 12. A. O. B. • Date, Time and Venue for Next Meeting. Agenda Item 2a Minutes of the Meeting of the SWWITCH Joint Committee - Friday 7 June 2013 PRESENT: Councillor Robert Lewis (Chair) (Pembrokeshire County Council) presided Voting Councillors: Colin Evans - Carmarthenshire County Council June Burtonshaw - City and County of Swansea Sandra Miller - Neath Port Talbot County Borough Council Non-voting Councillors: Paul Lloyd - City and County of Swansea Paul Meara - City and County of Swansea Officers: Richard Workman - Carmarthenshire County Council Simon Charles - Carmarthenshire County Council Steve Pilliner - Carmarthenshire County Council John Flower - Neath Port Talbot County Council Brian Biscoe - Neath Port Talbot County Borough Council Chris Vinestock - City and County of Swansea Ceri Rees - Pembrokeshire County Council Sue Miles - SWWITCH Co-ordinator Jeremy Parkhouse - City and County of Swansea Partners: Margaret Everson - Bus Users UK Cymru Michael Vaughan - Arriva Trains Wales Richard Crawshaw - SWWEF John Pockett - CPT and First Great Western 1. WELCOME The Chair welcomed all attendees to Llanelli Town Hall and commenced proceedings. 2. APOLOGIES FOR ABSENCE Apologies for absence were received from Simon Cursio, First Group, Betsan Caldwell - Community Transport Association, David Beer - Passenger Focus, Ian Westley - Pembrokeshire County Council and Ben George - City and County of Swansea. 3. ELECTION OF SWWITCH CHAIR AND VICE-CHAIR FOR THE 2013/2014 MUNICIPAL YEAR The Chair thanked everybody involved with SWWITCH for the support and work during the previous 12 months and he wished the incoming Chair the very best for his forthcoming term of office. RESOLVED that: (1) Councillor Colin Evans - Carmarthenshire County Council be elected SWWITCH Chair for the 2013/2014 Municipal Year; (COUNCILLOR COLIN EVANS PRESIDED) (2) Councillor June Burtonshaw - City and County of Swansea be elected SWWITCH Vice-Chair for the 2013/2014 Municipal Year. Page 1 4. MINUTES RESOLVED that the Minutes of the SWWITCH Joint Committee held on 22 March 2013 be accepted as a correct record, subject to the following amendments. Minute 7 (3) – Amendment to reference from July 2013 meeting to June 2013 meeting; Minute 14 – Amendment of the title to “Review of Wales Freight Strategy”. 5. MATTERS ARISING FROM THE MINUTES Compact and the Collaboration Process Ceri Rees reported that transport had transferred under the portfolio of Edwina Hart A.M., who was now Minister for Economy, Science and Transport. This has had a significant impact on the Compact work and at present, all collaboration work was currently on hold, pending a meeting of all Council leaders in Wales meeting with the Minister on 24 June 2013. RESOLVED that a briefing note be drafted for SWWITCH Council Leaders on key transport issues prior to the meeting with the Minister on 24 June 2013. 6. PRESENTATION - CITY REGIONS John Flower provided a detailed and informative presentation on City Region Regeneration, Tourism and Transport Links. Details provided included: • Transport Links SWTRA motorway and trunk roads; • Transport Links - passenger and freight rail routes; • Regeneration areas; • Major road schemes to developed areas; • Tourism areas - Neath Port Talbot, Swansea and Pembrokeshire. It was acknowledged that the mapping was a work in progress and that further detail had yet to be added. It was recognised that the Minister Portfolio Change would result in City regions and the transport links within them being a priority. The importance of having the governance in place and engaging with the private sector was emphasised. This would enable the region to react and be prepared for any funding/organisational issues that may arise. The Committee discussed the information provided in the presentation. RESOLVED that: (1) the progress to date by the City Regions Task Force be noted; (2) Joint Committee proactively engages the further development work necessary to create a joined up approach to the City Region. 7. WALES BUS SERVICES FUNDING REVIEW Steve Pilliner provided a progress report on the Wales Bus Services funding review. It was outlining that considerable progress had been made over the last three months and it was pleasing to note that there appeared to have been a reasonably smooth transition between the former payment systems and a new Page 2 regional system. This was due to the concerted efforts of the passenger transport managers from each Council and the support and expertise of the part time regional officer working with SWWITCH. Progress was provided with regard to funding, validating mileage claims, terms and conditions for bus operators and regional bus and community transport strategy. It was added that there were a number of important tasks to be completed which included an agreement methodology for validating mileage, finalising the SWWITCH legal agreement for the bus funding and developing the draft regional strategy for consultation. In addition, despite the reduction in funding for bus operation from the public sector purse, there had to date been no changes to the bus network. However, it was likely that there will be changes as some services will become unsustainable and operators will withdraw their registrations and some new services may be registered which in turn, will lead to a reduction in the Km rate paid by SWWITCH to operators. SWWITCH passenger transport managers will continue to meet regularly to review the regional bus market and to share information. This should ensure that any significant changes can be managed through the emerging strategy. The Committee expressed concern with the workload of SWWITCH Passenger Transport Managers. Concern was also expressed in relation to the effect on rural bus services. RESOLVED that: (1) the progress made to date on the new bus funding regime be noted; (2) the proposed approach to the development of the network strategy be endorsed; (3) a further update be reported to the net Joint Committee meeting. 8. SWWITCH PROGRAMME MANAGEMENT Richard Workman provided an update on the SWWITCH position at the end of the 2012/13 financial year. He also reported the Welsh Government Response to 13/14 delivery plan and how SWWITCH programme management group was going to management the delivery of the new regional funding within the year. It was outlined that at the start of the 2012/13 financial year, SWWITCH local councils were awarded a total of £4.014m for the delivery of RTP schemes as set out in the delivery plan. In addition to RTP capital, a total of: • 0.934m road safety capital; • 0.584m road safety revenue funding was made available within the region. These allocations meet in full with SWWITCH submitted bid. Towards the end of the financial year, additional funding became available and SWWITCH was able to take advantage of this as follows: • 1.456m for RTP; • 144.5k for Road Safety Capital; • 7.5k for Road Safety Revenue. Page 3 This meant the total allocation for the region in 2012/13 increased by approximately 30% to 7.23m. There were also a number of changes to allocations within the year, caused by overspent projects from previous years, under spends on 12/13 projects where barriers to delivery arose and an ability to make further progress on some projects. The final breakdown by RTP scheme was provided at Appendix A of the report. The guidance provided by the Welsh Government for the 13/14 delivery plans submissions, set out a ring-fenced minimum which have to be allocated to active travel bill scheme (walking and cycling). For SWWITCH this represented £1.66m out of the indicative allocation of £5.239 or 32%. The delivery plan as submitted, complied fully with the guidance and exceeded the required minimum for active travel bill projects and details were provided within the report. It was added that the new Regional Transport Consortia grant must be claimed quarterly in arrears and the responsibility was on City and County of Swansea as host council for SWWITCH, to submit claims on behalf of the region. The proposals of the SWWITCH programme group were outlined along with the details of the development of a three year programme for RTP delivery. RESOLVED that: (1) the 2012/13 spend and the regional flexibility that allowed extra money to be absorbed be noted; (2) the funded programme for 13/14 as set out in the delivery plan be approved; (3) the process for managing the regional grant as endorsed by SWWITCH management group be approved; (4) the development of a three year RTP programme be noted and progress report be provided to the next Joint Committee Meeting. 9. CONSULTATIONS Ceri Rees reported on current consultations involving SWWITCH. These included: • Response to the Commission on devolution in Wales - Transport Issues. • Network Rail Long Distance Market Study. • Other Network Rail consultations including: - Regional Urban Market Study. - Freight Market Study. RESOLVED that: (1) the Regional Response submitted to the Commission on devolution in Wales be noted; (2) the draft Regional Response to the Network Rail long distance market study be approved; (3) responsibility be delegated to the SWWITCH Management Group to prepare and submit responses to the Regional Urban and Freight Market studies by 26 July 2013.
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