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Report No 5 of 2021 ACT AUDITOR–GENERAL’S REPORT MANAGEMENT OF CLOSED-CIRCUIT TELEVISION SYSTEMS REPORT NO. 5 / 2021 www.audit.act.gov.au © Australian Capital Territory, Canberra 2021 ISSN 2204-700X (Print) ISSN 2204-7018 (Online) This work is copyright. Apart from any use as permitted under the Copyright Act 1968, no part may be reproduced by any process without written permission from the Territory Records Office, Shared Services, Chief Minister, Treasury and Economic Development Directorate, ACT Government, GPO Box 158 Canberra City ACT 2601. ACT Audit Office The roles and responsibilities of the Auditor-General are set out in the Auditor-General Act 1996. The Auditor-General is an Officer of the ACT Legislative Assembly. The ACT Audit Office undertakes audits on financial statements of Government agencies, and the Territory’s consolidated financial statements. The Office also conducts performance audits, to examine whether a Government agency is carrying out its activities effectively and efficiently and in compliance with relevant legislation. The Office acts independently of the Government and reports the results of its audits directly to the ACT Legislative Assembly. Accessibility Statement The ACT Audit Office is committed to making its information accessible to as many people as possible. If you have difficulty reading a standard printed document, and would like to receive this publication in an alternative format, please telephone the Office on (02) 6207 0833. If English is not your first language and you require the assistance of a Translating and Interpreting Service, please telephone Access Canberra on 13 22 81. If you are deaf or hearing impaired and require assistance, please telephone the National Relay Service on 13 36 77. Audit Team Martin Handley Numerical Advantage Pty Ltd (Graham Smith) The support of David Kelly and Taylah Commisso is appreciated. Produced for the ACT Audit Office by Publishing Services, Chief Minister, Treasury and Economic Development Directorate, ACT Government. Publication No. 210391 ACT Government Homepage address is: http://www.act.gov.au Appendix A: Financial audit fees Audit fees contribute to meeting the costs of other activities such as developing the Audit A TRANSMITTAL CERTIFICIATE Office’s financial audit method, working with reporting agencies on emerging audit and accounting issues and quality assurance work. Table 1: Summary of financial audit fees 2017-18 2018-19 Actual Estimated Audit Fees Audit Fees $ $ Ms Joy Burch MLA Territory’s financial statements (refer Table 2) 143 497 151 893 Speaker Directorates (refer Table 2) 2 084 114 2 159 594 Legislative Assembly for the ACT London Circuit Statutory authorities (refer Table 3) 1 021 966 1 046 582 CANBERRA ACT 2601 Territory-owned corporations and companies (refer Table 4) 362 885 389 468 PA 19/19 Joint ventures and partnerships (refer Table 5) 321 474 331 474 Dear Madam Speaker Other audits (refer Table 6) 168 051 162 852 I have pleasure in submitting the 2018-19 Annual Report of the ACT Audit Office (Audit Office). The Annual Total financial audit fees 4 101 987 4 241 863 Report has been prepared to fulfil the requirements of section 7A of the Annual Reports (Government Agencies)The Speaker Act 2004 . While paragraph 8(2)(b) of the Act advises that an annual report direction does not Source: Audit Office records applyACT Legislativeto Officers ofAssembly the ACT Legislative Assembly, this report has been prepared to respect the directions outlined in the Annual Reports (Government Agencies) Directions 2019. Table 1 shows that audit fees are estimated to increase slightly by $139 876 (3 percent) Civic Square, London Circuit CANBERRA ACT 2601 from $4 101 987 in 2017-18 to $4 241 863 in 2018-19. I certify that the information in the attached 2018-19 Annual Report, and information for whole of government reporting, is an honest and accurate account of the management of the Audit Office and that Financial audit fees charged to agencies are presented in Tables 1 to 6 of this Appendix. all material information on the operations of the Audit Office has been included for the period from These fees vary from that reported in the Audit Office’s financial statements because the 1Dear July 2018Madam to 30 Speaker June 2019. financial statements include amounts owed to the Audit Office at the end of each reporting I I alsoam pleasedhereby certify to forward that fraud to you prevention a Performance in 2018 Audit-19 was Report managed titled in ‘ Managementaccordance with of PublicClosed Sector-Circuit period covered by the financial statements. ManagementTelevision Systems Standards’ for 2006 tabling (repealed), in the LegislativePart 2.3 (see Assembly section 113, pursuant Public S ectorto Subsectio Managementn 17(5) Standards of the 2016Auditor). -General Act 1996. Explanations for fee variations of ten percent or more on individual audits are provided after Table 6 in this Appendix. SectionThe audit 15 of has the been Annual conducted Reports (Government in accordance Agencies) with the Act requirements 2004 requires that of the you Auditor present- Generala copy of Act the Annual1996 and Report relevant to the professionalACT Legislative standards Assembly includingwithin 15 weeksASAE 3500after the– Performance end of the reporting Engagements year. Estimated financial audit fees (excluding GST) shown for 2018-19 are for audits with YoursYours sincerely sincerely reporting periods ending 31 December 2018 and 30 June 2019. Further information can be obtained from: Mr Ajay Sharma Assistant Auditor-General, (02) 6207 0830 [email protected] Michael Harris Financial Audit and Chief Finance Michael Harris Officer Auditor-General 8A Octoberuditor-General 2019 18 June 2021 The ACT Audit Office acknowledges the Ngunnawal people as traditional custodians of the ACT and pays respect to the elders; past, present and future. The Office acknowledges and respects their continuing culture and the contribution they make to the life of this city and this region. Page 128 Annual report 2018-19 Annual report 2018–19 Page 1 Level 7, 5 Constitution Avenue ACT 2601 PO Box 275 Civic Square ACT 2608 T 02 6207 0833 F 02 6207 0826 E [email protected] W www.audit.act.gov.au CONTENTS Summary ................................................................................................................................. 1 Conclusions ............................................................................................................................... 1 Key findings .............................................................................................................................. 2 Recommendations .................................................................................................................... 6 Response from agencies ........................................................................................................... 7 1 Introduction ................................................................................................................... 9 CCTV cameras ........................................................................................................................... 9 Audit objective and scope ...................................................................................................... 15 Audit criteria, approach and method ..................................................................................... 16 2 System purpose and achievements ............................................................................... 19 Summary ................................................................................................................................. 19 System purpose and objectives .............................................................................................. 21 Reporting, review and evaluation .......................................................................................... 29 3 System operations ........................................................................................................ 37 Summary ................................................................................................................................. 37 Roles and responsibilities ....................................................................................................... 39 Managing the security of data ................................................................................................ 44 Managing the release of data ................................................................................................. 48 Maintaining the CCTV system ................................................................................................. 52 Staffing and training ............................................................................................................... 54 Management of Closed-Circuit Television Systems Page i SUMMARY At least 4,800 cameras are operated by ACT Government agencies in a variety of locations. CCTV cameras are operated as part of a CCTV system and multiple CCTV systems are operated by ACT Government agencies. The audit considered the effectiveness of the management of CCTV systems by the Justice and Community Safety Directorate and Transport Canberra and City Services Directorate. The audit focused on the management of CCTV systems that are installed in the public safety network, on board Transport Canberra buses and at Libraries ACT sites Conclusions SYSTEM PURPOSE AND ACHIEVEMENTS The Justice and Community
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