Executive Board Member), Camborne School of Mines (Board Member), Fxplus Chair
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CNL/18/56 Council MINUTES AND ACTIONS 19 April 2018 10:00-17:00hrs Tremough House Boardroom, Penryn Campus CONTENTS: Council Meeting No. Item 1 Chair’s Introduction 2 Minutes of the Meeting of 22 February 2018 (CNL/18/24) and Matters Arising - Senate motion and the industrial action in relation to the Pensions’ dispute - CSM Update (CNL/18/25) - Bracton Law Society - Presentation: In-year NSS Score Interventions (CNL/18/26) - Maximising the use and effectiveness of the University’s Innovation Centre (CNL/18/55) 3 Dual Assurance 4 Effectiveness Review Update (CNL/18/27) 5 Vice-Chancellor's Report (CNL/18/28) 6 Second Financial Forecast (CNL/18/29) 7 Investment Policy (CNL/18/30) 8 Spring Term Reports 2017/18 - Students' Guild (CNL/18/31) - FXU (CNL/18/32) 9 Funding Approvals - Financial Impact of Capital Approvals (CNL/18/33) - Project Exceptional Building Strategic Outline Case (CNL/18/34) - Full Business Case for Multi Storey Carpark (CNL/18/35) - Low Carbon Commitment and Implementation Plan (CNL/18/36) - Cross Keys Refurbishment Outline Business Case (CNL/18/37) - Harrison Asbestos Removal and Associated LTM Works (CNL/18/38) - PET-CT Scanner (CNL/18/39) 10 Due Diligence/Sanctions Policies - Due Diligence Policy (CNL/18/40) - Sanctions Policy (CNL/18/41) 11 Freedom of Speech Policy (CNL/18/42) 12 HESA Return (CNL/18/43) 13 Matters brought forward from Part II (CNL/18/44) 14 Chair's Closing Remarks 1 CNL/18/56 Attendees Present Sarah Turvill Pro-Chancellor and Chair Professor Sir Steve Smith Vice-Chancellor and Chief Executive Nicholas Bull Independent Member Dr Sarah Buck Pro-Chancellor Gerry Brown Independent Member Professor Janice Kay Provost Shraddha Chaudhary President, Students’ Guild Graham Cole Independent Member Dr Barrie Cooper Senate Representative Professor Mark Goodwin Deputy Vice-Chancellor, External Engagement Professor Dave Hosken Senate Representative Dean Pomeroy Exeter President, FXU Alison Reed Independent Member Professor Wendy Robinson Senate Representative Sally Turner Professional Services Representative Secretary Mike Shore-Nye Registrar and Secretary With Dr Victoria Alcock Head of the Vice-Chancellor’s Office (minutes) Richard Atkins Pro-Chancellor (conference call for Item 2) Rhiannon Brobyn Committee Secretariat Administrator (observer and minutes) Jane Chafer Director, Communications and Corporate Affairs Professor Dan Charman Pro Vice-Chancellor and Executive Dean (CLES) Andrew Connolly Chief Financial Officer Tracy Costello Chief Executive, Students’ Guild Susan Fallon Planning, Policy and Business Intelligence (observer; maternity cover for Jacqueline Hodges) Professor Kip Jeffrey Head of Camborne School of Mines (for Item 2) Jean Lloyd Executive Suite Officer Manager and Council Coordinator (minutes) Jacqui Marshall Deputy Registrar, Director of People Services and Global Partnerships Craig Nowell Director of Campus Infrastructure and Operational Support Services Linda Peka Chief College Operations Officer Apologies Richard Atkins, Jo Binding, Kiron Farooki, Judy Hargadon, Clare Marx, Sir John O’Reilly, Professor Tim Quine, Richard Sargeant 1. CHAIR’S INTRODUCTION The Chair welcomed Professor Dan Charman as the guest Pro-Vice-Chancellor; Craig Nowell, Director of Campus Infrastructure and Operational Support Services who has recently joined VCEG and will be attending meetings of Council; Rhiannon Brobyn (Committee Secretariat) as an observer and Susan Fallon who will undertaking the post of Deputy Secretary to Council whilst Jacqueline Hodges is on maternity leave. 2 CNL/18/56 Apologies were noted and no conflicts of interest were declared. 2. MINUTES OF THE MEETING OF 22 FEBRUARY 2018 (CNL/18/24) AND MATTERS ARISING In attendance: Professor Richard Atkins by conference call The minutes of the meeting of 22 February 2018 were approved subject to minor corrections. Senate motion and the industrial action in relation to the pensions’ dispute Summary: Mike Shore-Nye provided a verbal update to Council on the Senate motion which was passed at the Senate meeting on 14 March 2018, members voted in favour of putting forward a motion to Council regarding the pensions dispute (following two sets of amendments, 21 Members voted in favour of the motion and 13 against). A paper copy of the motion was tabled: "In view of the clear threat to academic standards and the quality of the student experience posed by the ongoing pensions dispute, Senate advises Council as a matter of urgency to instruct the Vice-Chancellor to join other university Vice-Chancellors in calling for UUK to work with UCU and, in due course, the USS trustees to develop an alternative proposal to put to the Pensions Regulator, which would challenge the problematic model being used to identify future pensions assets and liabilities as inappropriate to a sector- wide pensions scheme such as USS." Council Members debated the points made. The Chair of Council summed up the discussion as follows: ACTION: a note to be issued to Senators from Council summarising the discussion and outcomes. The following was agreed: • Council agreed unequivocally that staff should have access to good and fair pension arrangements. • Council is always prepared to support affordable increases in pension contributions that do not damage the longer term sustainability of the institution, its ability to maintain the employment of its staff or the quality of the student experience. • Council was sorry to note the negative impacts that industrial action had had on staff and students. • Council accepted and noted the genuine strength of views that had led to the passing of the Senate motion but felt there was evidence that the scheme was in deficit, despite the differences in opinion over the level of that deficit, and that change was therefore needed to ensure it was sustainable in the longer term. Council discussed and noted that challenges affecting pension provision is affecting many sections of society and not just the higher education sector driven by the impact of inflation, investment returns and improvements in longevity on scheme finances. • Council accepted and regretted that there had been a perceived breakdown in trust and goodwill between some staff and the leadership of the University as a result of the dispute. • Council noted that there was genuine need for all members of the University to be better informed about the challenges facing pension schemes and on the role of the Pensions regulator in protecting the interests of pensioners and scheme members 3 CNL/18/56 Following a full and frank discussion by Council members, Council did not support the motion on the following grounds: • That it would not be appropriate for Council to ‘ instruct’ the Vice-Chancellor when he has been working tirelessly for the benefit of the University and who has been exactly aligned with Council’s wishes • That there was clearly a genuine need to address the scheme deficit for the good of the sector and its staff • That Council valued the work that the Vice-Chancellor has done behind the scenes to bring UUK and UCU together in constructive discussions that would resolve the dispute. • Council agreed that the Vice-Chancellor has taken a leading role in the sector in finding a way forward in the dispute that would be mutually acceptable to UUK and UCU, and fully endorsed the way that the Vice-Chancellor has managed the dispute on behalf of the University of Exeter. Council welcomes the outcome of the UCU ballot and the suspension of industrial action and the establishment of the Joint Expert Panel, and hopes that the process is conducted in a productive and timely way that is sensitive to views on all sides of the debate. Council looks forward to discussing the issues with Senate further at the Joint Meeting on 23 May 2018. CSM Update (CNL/18/25) In attendance: Professor Kip Jeffrey, Head of Camborne School of Mines. Summary: At the October Council meeting, Council members received details of the action plans introduced after the October 2017 CSM Student incident in order to challenge certain behaviours and effect cultural change within the Camborne School of Mines student body. Mike Shore-Nye reported that he and Professor Jeffrey had met with CSM students, together with Professor Dave Hosken, and had asked for an action plan to be developed to ensure such an incident would not happen again. The paper presented to Council outlined the significant progress that has been made. DECISION: Council APPROVED the paper as an update on the implementation of the Action Plan within CSM. Bracton Law Society Summary: Professor Janice Kay provided a verbal update on recent events involving members of the Bracton Law Society and tabled a confidential briefing paper outlining the ongoing programme of work to ensure an inclusive and diverse culture at Exeter. Presentation: In-year NSS Score Interventions (CNL/18/26) Summary: Professor Wendy Robinson gave a presentation on in-year NSS Score Interventions. Professor Robinson outlined the NSS 2017 data and briefed Council on the institutional interventions being undertaken this academic year, acting on feedback from the 2017 survey. Council NOTED the presentation for information. 4 CNL/18/56 Maximising the use and effectiveness of the University’s Innovation Centre (CNL/18/55) Summary: In June 2017, Council received a paper on the current space requirements on campus, the strategic issues, the practical implications and financial issues relating to the possible use by the University of the Streatham Innovation Centre for mainstream