COUNCIL AGENDA

WEDNESDAY 14 MARCH 2018

COMMENCING 7 PM

COUNCIL CHAMBER, MORELAND CIVIC CENTRE, 90 BELL STREET, COBURG

D18/84965

INFORMATION ABOUT COUNCIL MEETINGS

Moreland City Council encourages its citizens to participate in the local government of Moreland. Accordingly, these notes have been developed to help citizens better understand Council meetings. All meetings are conducted in accordance with Council’s Meeting Procedure Local Law. WELCOME The Mayor, who chairs the meeting, formally opens the meeting, delivers an acknowledgement of country and welcomes all present. This Council meeting will be recorded and webstreamed live to Council’s website. This recording will also be available as Video on Demand. Although every care is taken to maintain privacy, gallery attendees are advised they may be recorded. APOLOGIES Where a Councillor is not present, his/her absence is noted in the minutes of the meeting. DECLARATION OF INTERESTS AND/OR CONFLICT OF INTERESTS Under the Local Government Act 1989, a Councillor has a duty to disclose any direct or indirect pecuniary (financial) interest, s/he may have in any matter to be considered by Council that evening. CONFIRMATION OF MINUTES The minutes of the previous meeting are placed before Council to confirm the accuracy and completeness of the record. PETITIONS Council receives petitions from citizens on various issues. Any petitions received since the previous Council meeting are tabled at the meeting and the matter referred to the appropriate Director for consideration. REPORTS FROM COMMITTEE TO COUNCIL Council considers reports from Committees that Councillors represent Council on. These reports are incorporated in the Governance Report. QUESTION TIME This is an opportunity (30 minutes), for citizens of Moreland to raise questions with Councillors. ON NOTICE ITEMS FROM PREVIOUS COUNCIL MEETING Items raised during question time at the previous Council meeting that were not able to be answered are responded to. REPORTS BY MAYOR AND COUNCILLORS A report of activities from Councillors to advise of events, meetings and other functions they have attended between Council meetings. COUNCIL REPORTS Detailed reports prepared by Council’s Administration are considered by Councillors and a Council position is adopted on the matters considered. The Mayor can invite firstly Councillors, secondly Officers, and then citizens in attendance to identify Council reports which should be given priority by the meeting and considered in the early part of the meeting. NOTICES OF MOTION A motion which has been submitted to the Chief Executive Officer no later than 12 pm (noon) ten days prior to the meeting which is intended to be included in the agenda. The motion should outline the policy, financial and resourcing implications. GENERAL BUSINESS An item of general business relates to business that calls for the presentation of a report to a subsequent meeting in line with particular requirements. NOTICE OF RESCISSION A Councillor may propose a motion to rescind a resolution of the Council, provided the previous resolution has not been acted on, and a notice is delivered to the authorised officer setting out the resolution to be rescinded and the meeting and date when the resolution was carried. For a decision of the Council to be rescinded, the motion for rescission must be carried by a majority of the votes cast. If a motion for rescission is lost, a similar motion may not be put before the Council for at least one month from the date it was last lost, unless the Council resolves that the notice of motion be re-listed at a future meeting. If a motion for rescission is not moved at the meeting for which it is listed, it lapses. A motion for rescission listed on a meeting agenda may be moved by any Councillor present but may not be amended. URGENT BUSINESS The Chief Executive Officer or Councillors, with the approval of the meeting, may submit items of Urgent Business (being a matter not listed on the agenda) but requiring a prompt decision by Council. CONFIDENTIAL BUSINESS Whilst all Council and Committee meetings of Council are open to its citizens, Council has the power under the Local Government Act 1989 to close its meeting to the general public in certain circumstances which are noted where appropriate on the Council Agenda. Where this occurs, members of the public leave the Council Chamber or Meeting room while the matter is being discussed. CLOSE OF MEETING The Mayor will formally close the meeting and thank all present. NEXT MEETING DATE The next Council meeting will be held on Wednesday 11 April 2018 commencing at 7 pm, in the Council Chamber, Moreland Civic Centre, 90 Bell Street, Coburg.

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1. WELCOME

2. APOLOGIES

Cr Annalivia Carli Hannan – Leave of Absence – 3 April to 26 April 2018.

3. DECLARATION OF INTERESTS AND/OR CONFLICT OF INTERESTS

4. CONFIRMATION OF MINUTES

The minutes of the Council meeting held on 14 February 2018 and Special Council meeting held on 28 February 2018 be confirmed.

5. PETITIONS

PET5/18 SKATEPARK FOR GOWANBRAE (D18/66943) 6

6. QUESTION TIME

7. ON NOTICE ITEMS FROM PREVIOUS COUNCIL MEETING

ONR1/18 ON NOTICE ITEMS - FEBRUARY 2018 COUNCIL MEETING (D18/83772) 8

8. REPORTS BY MAYOR AND COUNCILLORS

9. COUNCIL REPORTS

CORPORATE SERVICES

DCS5/18 GOVERNANCE REPORT - MARCH 2018 (D18/65806) 13

DCS6/18 FINANCIAL MANAGEMENT REPORT FOR THE PERIOD ENDED 31 JANUARY 2018 (D18/69610) 55

DCS7/18 COBURG FOOTBALL CLUB'S MUSICAL FUNDRAISER (D18/72368) 68

DCS8/18 FAST TRACK GOVERNMENT LAND SERVICE - 20-24 COONANS ROAD, PASCOE VALE SOUTH (D18/66207) 72

DCS9/18 FAST TRACK GOVERNMENT LAND SERVICE - MELROSE DRIVE, TULLAMARINE (D18/66423) 76

DCS10/18 VICTRACK LAND 1-33 OUTLOOK DRIVE, GLENROY (D18/81235) 80

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CITY INFRASTRUCTURE

DCI6/18 TRAFFIC MANAGEMENT PROPOSAL SURVEY RESULTS FROM O'HEA STREET, COBURG TO PASCOE VALE, WORKING GROUP (D18/60667) 83

DCI7/18 ROAD SAFETY ASSESSMENT - MAJOR ROAD, FAWKNER (D17/469820) 92

DCI8/18 PROPOSED APPROACH TO MANAGING DOCKLESS BIKE SHARE (D18/62266) 116

SOCIAL DEVELOPMENT

DSD3/18 ARTS HUB FEASIBILITY STUDY (D18/64093) 147

DSD4/18 DRAFT CHARLES MUTTON RESERVE PRECINCT FEASIBILITY PLAN (D18/32835) 241

DSD5/18 ANNUAL AND WINTER SPORTS GROUND TENANCY ALLOCATIONS (D18/56955) 272

DSD6/18 BRUNSWICK HOCKEY FIELD REFURBISHMENT (D18/63788) 280

PLANNING AND ECONOMIC DEVELOPMENT

DED9/18 NOTICE OF INTENTION TO DECLARE A COMBINATION SPECIAL RATE AND CHARGE SCHEME - SYDNEY ROAD, BRUNSWICK (D17/463722) 284

DED10/18 PENTRIDGE MASTERPLAN REVIEW OUTCOMES (D18/63435) 333

DED11/18 COOLING THE UPFIELD CORRIDOR DRAFT ACTION PLAN (D18/68216) 341

DED12/18 CONTRACT 664T - HOLMES NICHOLSON MORELAND SHOPPING STRIP STREETSCAPE IMPROVEMENT (D18/36100) 393

ORGANISATION DEVELOPMENT

EMOD1/18 COUNCIL ACTION PLAN 2017-2018 PERFORMANCE REPORT - SECOND QUARTER: 1 OCTOBER TO 31 DECEMBER 2017 (D18/60209) 402

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10. NOTICES OF MOTION

NOM7/18 SUPPORT FOR VICKI CLEARY DAY 2018 (D18/79679) – Cr John Kavanagh 473

11. GENERAL BUSINESS

12. NOTICE OF RESCISSION

Nil.

13. URGENT BUSINESS REPORTS

14. CONFIDENTIAL BUSINESS

DCS11/18 VICROADS LAND - MCBRYDE STREET, FAWKNER (D18/62355)

Pursuant to sections 77(2)(c) and 89(2)(h) this report has been designated as confidential by the Chief Executive Officer because it relates to a matter which the Council or special committee considers would prejudice the Council or any person.

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PET5/18 SKATEPARK FOR GOWANBRAE (D18/66943)

A petition (D18/67399) has been received containing 314 signatures requesting Council to:  bring a friendly, sociable skatepark to the Gowanbrae area for all of the young scooter riders as well as teenagers who love to skateboard.

Officer Recommendation That Council: 1. Receives the petition. 2. Refers the petition to the Director City Infrastructure for consideration. 3. Emails any proposed action to all Ward Councillors and Councillors Responsible for Transport and Infrastructure allowing 7 days for Councillor feedback. 4. Advises the petition organiser of this action.

Attachment/s 1⇩ Petition - Skatepark for Gowanbrae D18/67399

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ONR1/18 ON NOTICE ITEMS - FEBRUARY 2018 COUNCIL MEETING (D18/83772)

Executive Summary The following items were taken on notice at the previous Council meeting.  ON1/18 - Graham Romanes on behalf of Helen Lynch - Trugo Park, Brunswick;  ON3/18 - Kau Por Hui - laneway lighting at Millward Street; and  ON4/18 - Juliet Hall - Funding for a bridge across Merri Creek. A copy of the responses are attached for information.

Officer Recommendation That Council note the On Notice Items from the Council meeting dated 14 February 2018.

Attachment/s 1⇩ ON1/18 - Temple Park Senior Citizens Centre D18/83761 2⇩ ON 3/18 - Public Lighting - Obsolete Laneway Streetlights - Millward D18/83763 Street, Brunswick 3⇩ ON 4/18 - Funding for New Bridge - Merri Creek Bridge Group D18/83764

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DCS5/18 GOVERNANCE REPORT - MARCH 2018 (D18/65806) Director Corporate Services Property and Governance

Executive Summary The Governance Report has been developed as a monthly standing report to Council to provide a single reporting mechanism for a range of statutory compliance, transparency and governance matters. The Governance Report – March 2018 includes:  Reports from Committee to Council;  Assemblies of Councillors records;  Proposed motions, and nominations for Councillors to attend, the Australian Local Government Association National General Assembly in June 2018;  Delegation for mobile computer purchases;  Support for the elevation of General Sir John Monash to Field Marshall;  A draft Moreland submission to the Local Government Bill Exposure Draft; and  A proposed change of date for the Council meeting scheduled for consideration of the Proposed 2018/2019 Budget, Strategic Resource Plan and Rates Strategy. This report recommends Council notes the Reports from Committee to Council and Records of Assemblies of Councillors, and endorses the submission to the Local Government Bill Exposure Draft and motions to be submitted to the Australian Local Government Association National General Assembly. The report also seeks Council approval of interstate travel for nominated Councillor representatives at the Australian Local Governments Association National General Assembly and endorsement of a letter of support in relation to the recognition of Sir John Monash. The authorisation sought for the Chief Executive Officer to undertake the required actions to enact Council’s decision to bring forward the IT equipment refresh will enable Council to achieve an estimated 30% saving per device over standard pricing.

Officer Recommendation That Council: 1. Notes the reports from Committees to Council at Attachment 1 to this report. 2. Notes the Records of Assemblies of Councillors held between 1 January and 31 January 2018 at Attachment 2 to this report. 3. Endorses the motions in relation to:  Recurrent funding for universal access to 15 hours of kindergarten;  Increasing Newstart to the level of the Henderson poverty line; and  Increased investment in recycling innovation and improvements. at Attachment 3 to this report, for submission to the 2018 National General Assembly of Local Government. 4. Approves interstate travel for Cr______, Cr______and Cr______to represent Council at the 2018 National General Assembly of Local Government in Canberra from 17 to 20 June 2018, noting the travel, accommodation and registration expenses will be met from the Mayor and Councillor Support budget.

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5. Authorises the Chief Executive Officer to do all things necessary to effect the purchase of mobile computer devices via the State Purchase Contract - End User Computing Equipment Panel - ICT-WOVG-04-2014-01, to a total of $1.23 million. 6. Writes in support of the Jerilderie Proposition and Elevation of General Sir John Monash to Field Marshal in accordance with the letter at Attachment 5 to this report. 7. Endorses the submission to the Local Government Bill Exposure Draft, at Attachment 6 to this report, to be provided to Local Government Victoria by 16 March 2018. 8. Changes the date set for the Council meeting scheduled for consideration of the Proposed 2018/2019 Budget, Strategic Resource Plan and Rates Strategy from 12 April 2018 to 24 April 2018, noting the meeting will still commence at 6pm, and publishes public notice in the Moreland and Northern Leader newspapers and on Council’s website.

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REPORT

1. Policy Context The appointment of Councillors to specific areas of responsibility and committees provides a framework for relationships between Councillors and the administration of Council and reporting back of these committees to Council is an important transparency mechanism. Section 80A of the Local Government Act 1989 (the Act) sets out the context in which the Assembly of Councillors Records must be reported to Council. In accordance with the Councillors’ Travel, Accommodation and Personal Expenses Policy (Travel Policy), attendance by Councillors to interstate conferences must be approved by resolution of Council. Section 186 of the Act, requires Council to conduct a public tender for goods or services where the contract value is more than $150,000. In accordance with Department Treasury and Finance Rules of Use Guideline, Councils have access to State Purchase Contracts. Responding to the Council Plan Key Priority R4 - Provide transparent and effective governance of Council’s operations, the 2017/2018 Council Action Plan (CAP) seeks active involvement by Council in the Local Government Act review process being undertaken by the State Government. CAP item R4a provides that a submission will be made to the Exposure Draft. 2. Background The Governance Report has been developed as a standing monthly report to Council to provide a single reporting mechanism for a range of statutory compliance, transparency and governance matters. In accordance with best practice and good governance principles, and to ensure compliance with the requirements of the Local Government Act 1989 (the Act), the report incorporates matters including reporting of advisory committees, records of Assemblies of Councillors, items relating to the delegation of Council powers, and policy and strategy reporting. 3. Issues Reports from Committee to Council The minutes of the following meetings are provided at Attachment 1 for Council’s information:  Friends of Aileu Community Committee held on 27 November 2017;  Moreland Arts Board held on 31 January 2018; and  Moreland Libraries Advisory Committee held on 13 February 2018. Assemblies of Councillors An Assembly of Councillors is a meeting of an advisory committee of the Council, if at least 1 Councillor is present, or a planned or scheduled meeting of at least half of the Councillors and 1 member of Council staff which considers matters that are intended or likely to be the subject of a decision of the Council or delegate. Some examples include Councillor Briefings, meetings with residents/developers/ clients/organisations/government departments/statutory authorities and consultations. Councillors further requested that all Assembly of Councillors Records be kept for Urban Planning Briefing meetings, irrespective of the number of Councillors in attendance.

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Records of Assemblies of Councillors and Planning Briefings held during the period 1 January to 31 January 2018 are presented at Attachment 2 for the following meetings:  Oxygen Committee meeting – 17 January;  Communications Task Group – 22 January; and  Planning Briefing – 22 January. 2018 National General Assembly of Local Government The National General Assembly (NGA) of Local Government is hosted annually by the Australian Local Government Association (ALGA) and provides an opportunity for Mayors and Councillors, as representatives of their municipalities, to come together at a national forum. In 2018 the NGA will be held at the National Convention Centre in Canberra from 17 to 20 June. The purpose of the NGA is for local government to engage with the Federal Government, to inform the development of national policy and influence the future direction of councils and communities. Motions The NGA will consider motions submitted by Councils. A discussion paper setting out the criteria for motions provides guidance for development of motions. The theme for this year’s event is Australia’s future, make it local and the discussion paper advises the primary focus of motions should be to strengthen the capacity of local government to provide services and infrastructure in Australia. It is proposed Council submits motions in the areas of:  Recurrent funding for universal access to 15 hours of kindergarten;  Increasing Newstart to the level of the Henderson poverty line; and  Increased investment in recycling innovation and improvements. The three draft motions and supporting rationale and background information are included at Attachment 3. Motions must be submitted by 30 March 2018. Attendance Participating in the NGA is an opportunity for Councillors to inform themselves on current major policy issues and to contribute to national policy debate. In previous years, Council has approved attendance by up to three Councillors, with the travel, accommodation and registration costs met from the Mayor and Councillor support budget in accordance with the Travel Policy. It is recommended Council nominates Councillors to attend the NGA in June 2018, consistent with previous years. Delegation for mobile computer purchases Council has a need keep its computer equipment current and an annual budget is allocated. Council has historically refreshed a third to one quarter of its computer fleet annually so every three to four years each computer is refreshed/replaced. In order to purchase the devices required to achieve CAP76 which seeks to make the Council workforce more mobile, Council recently registered to use the State Purchase Contract (SPC) for the provision of mobile computing devices. In conjunction with neighbouring councils better prices, based on volume, have been achieved resulting in a saving of approximately 30% per device over standard prices.

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The opportunity to change the three year refresh cycle timing from 33% of computer fleet in year 1, 33% in year 2 and 34% in year 3 (to refresh all computers) to 100% in year 1 has been identified through combining purchasing power with neighbouring Councils. If Council purchases in this way, a reduction on the standard price of 30% per device can be achieved. Given the significance of the expenditure, it is recommended Council authorises the Chief Executive Officer to raise the orders for the required new equipment to complete the project. Letter of Support – The Jerilderie Proposition and Elevation of General Sir John Monash to Field Marshal The Saluting Monash Council was launched in 2016 under the Chairmanship of former Deputy Prime Minister the Hon Tim Fischer to advocate the promotion of General Sir John Monash. In 2017 The Municipal Association of Victoria encouraged Councils to support the campaign to solicit letters of support from prominent individuals and organisations. The basis for the call for elevation of General Sir John Monash to Field Marshall is his contribution and international reputation confirms his position as Australia’ greatest citizen general who had a profound influence on the battle plans of the 1918 Offensives, the final Victory in World War I. A fact sheet regarding the campaign and the achievements and contribution of Sir John Monash is at Attachment 4. In February 2018, a formal request for Council to send a letter of support was received. It is recommended Council sends the letter of support at Attachment 5. Submission to the Local Government Bill Exposure Draft As the final stage in the review of the Local Government Act, the State Government released the Local Government Bill Exposure Draft (Exposure Draft) in December 2017. The Exposure Draft presents principles based legislation, developed to enable Councils to achieve their purpose without detailed prescription of how they must undertake particular functions. The framework of the Exposure Draft is underpinned by a set of Governance Principles that are supported by a range of other principles including:  Community engagement principles  Public transparency principles  Strategic planning principles  Financial management principles  Service performance principles. The Exposure Draft is consistent with the themes proposed earlier in the review process, and some of the included detail responds to feedback received from Councils, peak bodies and the community in response to the Directions Paper released in 2016. The proposed submission to the Exposure Draft paper is at Attachment 6 and is generally supportive, with clarity sought in some areas. The key clauses in the Exposure Draft not aligned to Moreland’s submission to the Directions Paper, and/or that are not supported, are related to the powers of the Mayor (to appoint the Chair of a Delegated Committee), the ability of the Minister to set the election method for all Councils, and the requirement for multi-member wards to have equal numbers of Councillors. Submissions to the Exposure Draft are required to be lodged with Local Government Victoria by 16 March 2018.

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Proposed change of meeting date –Consideration of the Proposed 2018/2019 Budget, Strategic Resource Plan and Rates Strategy At its meeting on 6 December 2017, Council set the dates for Council meetings to be held in 2018, including meetings to be held for specific purposes such as consideration of the proposed budget, adopting a budget and consideration of the Annual Report. Due to the complexities in developing the proposed budget for 2018/2019, further time is required to ensure a comprehensive proposed budget is presented to Council for consideration. To allow that budget development, it is recommended Council changes the advertised date of the meeting for consideration of the Proposed 2018/2019 Budget, Strategic Resource Plan and Rates Strategy from 12 April 2018 to 24 April 2018, and notifies the community accordingly. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Advisory committees provide a valuable communication and consultation link between the organisation, Councillors, Council and the community. Motions for the NGA have been developed in consultation with Councillors and officers from City Infrastructure and Social Development. The procurement, governance, IT and finance areas have all contributed to the recommendation in relation to the purchase of mobile devices. Officers from across the organisation provided feedback to be considered in developing the submission. Councillors were consulted about the Exposure Draft at a Councillor Briefing on February 5 2018 and a preliminary draft circulated for comment. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications Council approved the completion of the IT equipment refresh project (all devices in year 1) at its meeting on 14 February 2018, following the mid-year financial review. This involved bringing forward $470,000 to allow the project to be completed early. Costs for attendance at the NGA including airfares, accommodation and conference registration are estimated to be approximately $2,500 per person. These cost will be met from the 2018/2019 budget for Mayor and Councillor Support. 7. Implementation Subject to Council’s decision the following actions will be undertaken:  Motions for the NGA will be submitted by the 30 March 2018 deadline;  Registration and travel arrangements for the NGA in June 2018 will be made in consultation with nominated Councillors;  Mobile devices will be purchased in accordance with the brought forward refresh program;  A letter in support of the Jerilderie Proposition will be prepared and be sent; and  Council’s endorsed submission to the Exposure Draft will be provided to Local Government Victoria by the deadline of 18 March 2018.

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Attachment/s 1⇩ Committee to Council Minutes D18/65353 2⇩ Assembly of Councillors Record - 1 January 2018 to 31 January 2018 D18/46264 3⇩ 2018 ALGA Motions - Proposed D18/69485 4⇩ Fact Sheet and Supporting Information for the Promotion of General Sir D18/68993 John Monash 5⇩ Draft Letter of Support for the Elevation of General Sir John Monash to D18/68992 Field Marshal 6⇩ Draft Moreland Submission to the Local Government Bill Exposure Draft D18/69395

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DCS6/18 FINANCIAL MANAGEMENT REPORT FOR THE PERIOD ENDED 31 JANUARY 2018 (D18/69610) Director Corporate Services Finance and Business Systems

Executive Summary This report presents the Financial Management Report for the financial year to date (YTD) period ending 31 January 2018. Council has developed and implemented a financial strategy of generating surpluses to reinvest in much needed infrastructure projects. The YTD Income Statement shows that Council is $3.8 million better than the revised forecast. This comprises overall revenues having ended $1.0 million (1%) better than forecast and overall expenditures having ended $2.5 million (3%) better than forecast. If these trends continue, the surplus will provide funds to the Wheatsheaf and Saxon Hub projects. Council has spent $26.1 million on capital expenditure which is $5.4 million less than forecast. However, this is an increase compared to the same time last year (YTD January 2017) when the actual spend was $15.1 million and which was $2.1 million less than budget at that time.

Officer Recommendation That Council notes the Financial Management Report for the year to date 31 January 2018 at Attachment 1 to this report.

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REPORT

1. Policy Context This report supports Council’s continuing commitment to open and accountable management of the financial resources of Moreland on behalf of its ratepayers. 2. Background The Financial Management Report at Attachment 1 provides Council’s financial statements for the year to date (YTD) period ending 31 January 2018. The actual results are compared to the revised forecast that was approved at the 14 February 2018 Council meeting. 3. Issues Council ended January 2018 with a surplus operating result of $25.9 million which is $3.5 million (16%) better than the YTD forecast of $22.4 million. Significant variance explanations below identify where the current YTD variances are expected to be a timing issue or permanent by 30 June 2018. A timing variance is a current difference between actual result and budget which is expected to be resolved before the end of the financial year. A permanent variance is a current difference between actual result and budget which will continue to the end of the financial year. The main items contributing to the overall variance are: Revenue  Contributions Monetary are $1.3 million better than budget.  Due to receiving $1.3 million more than anticipated sub divider contributions as at the end of January. Note that this income is transferred to Reserves and is not available for general expenditure (permanent).  Other revenue is $1.6 million better than budget.  Primarily due to cost recovery in replacement of green waste bins, community transport fees and delivered meals (permanent). Expenditure  Employee Benefits are $1.4 million less than budget.  The variance relates primarily to roles that have been vacant for part of this year and timing differences in the utilisation of the training budget.  Contracts, Materials and Services are $1.9 million less than budget.  Primarily due to: . Motor Vehicle expenses $351,000 favourable predominately due to savings in insurance premiums of $125,000 (permanent), and insurance excess $75,000 (timing); . Utilities are currently $378,000 favourable against YTD forecast (timing); and . Repairs and maintenance $357,000 favourable predominately due to timing differences in the payment of maintenance costs (timing). Capital Projects – Capital Expenditure (CAPEX) The CAPEX program YTD has an actual spend of $26.1 million which is $5.4 million less than forecast. This is predominately due to timing differences in payments for works completed. However, this is an increase compared to the same time last year (YTD January 2017) when the actual spend was $15.1 million.

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Cash At the end of December, Council had cash and short term investments of $109.0 million. This is approximately equal to the cash position at the beginning of the year. Cash fluctuates frequently over the year due to a number of factors including the timing of payments and receipts. Assessment of Solvency Council’s liquidity ratio (Current Assets divided by Current Liabilities) is 1.96 as at 31 January 2018. VAGO recommends that this ratio be 1.5 or higher. The third rates instalment is due 28 February (Council’s main source of cash injection). This ratio is a positive result and shows that Council is in a strong solvency position. 4. Consultation The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications The overall corporate objective is to deliver the 2017-2018 budget with the best possible outcome for Council and the community and in line with the approved revised forecast targets. 7. Implementation The January 2018 YTD financial report is for noting. The financial position of Council will continue to be monitored and managed.

Attachment/s 1⇩ Council Finance Report January 2018 D18/69680

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DCS7/18 COBURG FOOTBALL CLUB'S MUSICAL FUNDRAISER (D18/72368) Director Corporate Services Property and Governance

Executive Summary The Coburg Football Club (the Club) is an Australian Rules Football Club based at Coburg City Oval. The Club supports pathways for young talent, strengthens community connections to Australian football, has an emphasis on community engagement in indigenous and multicultural communities and advocates for and collaborates on facility development at City Oval. The Club does not derive any income from gaming and is always looking at ways to derive revenue from non-football related streams. The Club is in the course of creating an entertainment arm whilst making use of local Council assets such as the Coburg Town hall. The first concert is scheduled for Saturday 3 June 2018 with a Beatles Tribute Band. Council officers have received a request for Councillor Irfanli to sponsor this event. Under the current Free and Discounted Use of Council Town Halls and Associated Meeting Rooms policy (the Policy), the sponsorship request does not meet the assessment criteria of the policy as the Club is in receipt of financial support from Council, through a subsidised lease and tenancy rate agreements. The purpose of this report is to refer the sponsorship application to Council for consideration.

Officer Recommendation That Council approves the free use of the Coburg Town Hall on 3 June 2018 by the Coburg Football Club for a musical fundraiser.

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REPORT

1. Policy Context  Free and discounted Use of Council Town Halls and Associated Meeting Rooms Policy (the Policy).  Allocation and Use of Sporting Facilities, Grounds and Pavilions Policy.  Property Leasing Policy. 2. Background The Coburg Football Club (the Club) is an Australian Rules Football club based at Coburg City Oval. The Club was founded in 1891, and has had its home ground in Coburg since then except in 1965 when the Club played its home matches in Port Melbourne. The Club competes as a standalone Club in the Victorian Football League competition and provides unique opportunities combining community engagement with high-level Australian Rules football and provides a clear talent pathway for local players, distinguishable through its leadership in community engagement, sustainable facilities management, its support for women’s engagement in sport and welcoming diverse users from Moreland’s multicultural community into a network of sporting clubs connected to the City Oval. The Club works in partnership and supports:  The Football Integration Development Association (FIDA) Team, which provides a regular, competitive fixture of Australian Rules football for players with an intellectual disability;  The Coburg AusKick program for boys and girls aged between 6 and 12.  Coburg Super Rules Club, who play in a community based Over 35’s football competition. The Club supports pathways for young talent, strengthens community connections to Australian football, has an emphasis on community engagement in indigenous and multicultural communities and advocates for and collaborates on facility development at City Oval. The Club does not derive any income from gaming and is always looking at ways to derive revenue from non-football related streams. The Club is in the course of creating an entertainment arm of the football club that will give the local community some entertainment, making use of local Council assets such as the Coburg Town hall. The first concert is scheduled for Saturday 3 June 2018 with a Beatles Tribute Band. Tickets will be sold for $20 per person, with the fundraiser running from 7 pm to 11 pm. Drinks including alcohol, and food will also be sold on the night. The hall hire fee for the concert is $1,514.25. The club has applied for discounted Hall Hire through which they qualify for a 55% discount (discount value is $832.83, total payable is $681.42). Council officers have received a request for Councillor Irfanli to sponsor this event.

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3. Issues Under the Policy, a number of points are relevant:  Council Town Halls will be made available free of charge as sponsorship when the event relates to the objectives or functions of Council and the Mayor and/or a Councillor is in attendance (section 6 of the Policy);  Applications for free and discount use made by the Mayor and/or Councillors on behalf of community groups, organisations or individuals that meet the assessment criteria will receive free or discounted use (section 6 of the Policy); and  Free use is not provided for community groups and organisations or individuals already in receipt of financial support from Council, government bodies or organisations (section 6 of the Policy). The Club receives subsidies through its lease and tenancy agreements. Lease Agreement The Club leases out office space at City Oval, 21 Harding Street, Coburg. The rental charge under the lease agreement is a community rate of $281 per annum. Tenancy Agreement The Club’s tenancy of the City Oval pavilion and grounds includes change room facilities including players, umpires, first aid facilities and toilets, social rooms, kitchen/canteen facilities. Allocation of tenancies is made through application for annual or seasonal tenancy, leases undertaken in January each year. Council subsidises the cost related to maintenance of sports grounds and pavilions according to the classification of the grounds. Variations exist in the standard of grounds and in the requirements of clubs throughout the municipality. These variations have been classified so that a lower standard of ground is assessed at a lower rate than the ground of a higher standard). City Oval has been classified as a premier ground. Council only recoups approximately 10% to 20% of total expenditure related to maintenance of sporting reserves and pavilions according to the grading level of the ground. The 2018 recovery costs for City Oval was $6,363. This amount is shared with other clubs. As Councillor Irfanli’s application for sponsorship does not meet the assessment criteria in the Policy, the request has been referred to Council for consideration. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Advice was sought from officers in the Recreation Services and Facilities Units. 5. Officer Declaration of Conflict of Interest Council Officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications Providing free use of the Coburg Town Hall to the Coburg Football Club will provide a further subsidy to the Club of $681.42.

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7. Implementation Officers will implement the resolution and advise Cr Irfanli and the Club of Council’s decision.

Attachment/s There are no attachments for this report.

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DCS8/18 FAST TRACK GOVERNMENT LAND SERVICE – 20-24 COONANS ROAD, PASCOE VALE SOUTH (D18/66207) Director Corporate Services Property and Governance

Executive Summary Before being listed for public sale, surplus Government land is offered through a ‘First Right of Refusal’ (FRoR) process, whereby all other State Government departments, Local Government and the Federal Government have a period of 60 days from the date of notification by the Department of Environment, Land, Water and Planning in which to submit an expression of interest to acquire the surplus land for a public or community purpose. VicRoads owns land at 20-24 Coonans Road, Pascoe Vale South (the site) as shown in Attachment 1 to this report. The site was acquired during the CityLink project for vehicle staging and material storage. It is surplus to VicRoads’ transport needs and was offered to Council in 2015 through the FroR process. The site was assessed by officers as not having any strategic benefit for Council due to its size and location. As a result of no expression of interest from Council or any government agency, the FRoR process was completed and the site was referred to the Fast Track Government Land Service (FTGLS) for rezoning prior to selling on the open market. On 8 February 2018 members of the FTGLS met with Council officers and informed them that the FTGLS will exhibit the proposed planning scheme amendment for the site to the public from 26 February 2018 until 6 April 2018. On 15 November 2017, Council resolved (NOM61/17) that: 1. When Moreland Councillors become aware of possible land swaps, land transfers and land sales, whether the land is owned by the State or Federal Government, a State or Federal Government authority or the Council, that the public be notified and consulted. 2. Council advocates to State and Federal Governments that sufficient time be made available to enable consultations with local communities, with particular regard to State Government disposal of surplus land it offers under a ‘First Right of Refusal’ (FROR) process. 3. For land along waterways, public consultation will be conducted with nearby residents (including adjacent residents and by placing signage at the site), the Merri Creek and Moonee Ponds Creek Management Committees and the Friends of Merri Creek and the Friends of Moonee Ponds Creek. Point 2 is not relevant as the State Government has already commenced its process through the FTGLS and the timelines for exhibition and consultation have already been set. Point 3 is not applicable as the site does not abut a Creek. At the Special Council meeting on 28 February 2018, Council resolved to commence a two week public consultation process which would be publicised by a mail out to surrounding properties and information on Council’s website. Following the meeting with the FTGLS, the site was assessed again as not having any strategic benefit for Council in terms of social housing, strategic transport, youth and leisure or open space. Further it was assessed against the Park Close to Home Framework. This land parcel is not in an identified gap area.

Officer Recommendation That Council endorses the assessment that the land at 20-24 Coonans Road, Pascoe Vale South does not have strategic benefit for Council and that no further action is required.

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REPORT

1. Policy Context The Council Plan 2017-2021, recognises Council’s services must respond to the City’s changing form while maintaining and enhancing our transport and open space networks, community facilities and services, and our wellbeing and connectedness of our people. 2. Background Before being listed for public sale, surplus Government land is offered through a ‘First Right of Refusal’ (FRoR) process, whereby all other State Government departments, local government and the Federal Government have a period of 60 days from the date of notification by the Department of Environment, Land, Water and Planning (DELWP) in which to submit an expression of interest to acquire the surplus land for a public or community purpose. VicRoads owns land at 20-24 Coonans Road, Pascoe Vale South (the site). The site was acquired during the CityLink project for vehicle staging and material storage, it is surplus to VicRoads’ transport needs and was offered to Council in 2015 through the FRoR process. The site was assessed by officers as not having any Strategic Benefit for Council due to its size and location. As a result of no expression of interest from Council or any Government Agency, the FRoR process was completed and the site was referred to the Fast Track Government Land Service (FTGLS) for rezoning prior to selling on the open market. 3. Issues On 8 February 2018 members of the FTGLS met with Council officers and advised that the FTGLS will exhibit the proposed planning scheme amendment for the site to the public from 26 February 2018 until 6 April 2018. Following the meeting with the FTGLS, the site was assessed again as not having any strategic benefit for Council in terms of social housing, strategic transport, youth and leisure or open space. Further it was assessed against the Park Close to Home Framework. This land parcel is not in an identified gap area. The FTGLS will conduct an information session on 20 March 2018 from 6.30-7.30pm at the Moreland Civic Centre. Public hearings will be conducted between 23 April and 4 May 2018. A report will then be presented to the Minister in early June 2018, the result of which will only be released after the Minister makes a decision regarding the rezoning of the sites. More information regarding the FTGLS process is available at www.delwp.vic.gov.au/fast-track-government-land.

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On 15 November 2017, Council resolved (NOM61/17) that: 1. When Moreland Councillors become aware of possible land swaps, land transfers and land sales, whether the land is owned by the State or Federal Government, a State or Federal Government authority or the Council, that the public be notified and consulted. 2. Council advocates to State and Federal Governments that sufficient time be made available to enable consultations with local communities, with particular regard to State Government disposal of surplus land it offers under a ‘First Right of Refusal’ (FROR) process. 3. For land along waterways, public consultation will be conducted with nearby residents (including adjacent residents and by placing signage at the site), the Merri Creek and Moonee Ponds Creek Management Committees and the Friends of Merri Creek and the Friends of Moonee Ponds Creek. Point 2 is not relevant as the State Government has already commenced its process through the FTGLS and the timelines for exhibition and consultation have already been set. Point 3 is not applicable as the site does not abut a Creek. At the special Council meeting on 28 February 2018, Council resolved to commence a two week public consultation process which included a mail out to surrounding properties and information on Council’s website. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Council officers from the Open Space, Transport, Strategic Planning, Sports and Recreation, Social Policy and Early Years were consulted in the preparation of this report. Information was provided to surrounding properties and placed on Council’s website. At the time of writing this report the feedback from the community was not known. 5. Officer Declaration of Conflict of Interest Council Officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications At the time of writing this report the costing of the consultation was not known and officers were seeking a valuation for the land. 7. Implementation No further action is required.

Attachment/s 1⇩ Site Plan - 20-24 Coonans Road, Pascoe Vale South D18/66407

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DCS9/18 FAST TRACK GOVERNMENT LAND SERVICE – MELROSE DRIVE, TULLAMARINE (D18/66423) Director Corporate Services Property and Governance

Executive Summary Before being listed for public sale, surplus Government land is offered through a ‘First Right of Refusal’ (FRoR) process, whereby all other State Government departments, Local Government and the Federal Government have a period of 60 days from the date of notification by the Department of Environment, Land, Water and Planning (DELWP) in which to submit an expression of interest to acquire the surplus land for a public or community purpose. VicRoads owns land at Lot 1 on Title Plan 106527F Melrose Drive, Tullamarine (the site) as shown in Attachment 1 to this report. The site was acquired during the CityLink project for vehicle staging and material storage. It is surplus to VicRoads’ transport needs and was offered to Council in 2015 through the FRoR process. The site was assessed by officers as not having any strategic benefit for Council due to its size and location. As a result of no expression of interest from Council or any government agency, the FRoR process was completed and the site was referred to the Fast Track Government Land Service (FTGLS) for rezoning prior to selling on the open market. On 8 February 2018 members of the FTGLS met with Council officers and advised that the FTGLS will exhibit the proposed planning scheme amendment for the site to the public from 26 February 2018 until 6 April 2018. On 15 November 2017, Council resolved (NOM61/17) that: 1. When Moreland Councillors become aware of possible land swaps, land transfers and land sales, whether the land is owned by the State or Federal Government, a State or Federal Government authority or the Council, that the public be notified and consulted. 2. Council advocates to State and Federal Governments that sufficient time be made available to enable consultations with local communities, with particular regard to State Government disposal of surplus land it offers under a ‘First Right of Refusal’ (FROR) process. 3. For land along waterways, public consultation will be conducted with nearby residents (including adjacent residents and by placing signage at the site), the Merri Creek and Moonee Ponds Creek Management Committees and the Friends of Merri Creek and the Friends of Moonee Ponds Creek. Point 2 is not relevant as the State Government has already commenced its process through the FTGLS and the timelines for exhibition and consultation have already been set. Point 3 is not applicable as the site does not abut a Creek. At the Special Council Meeting on 28 February 2018, Council resolved to commence a two week public consultation process which included a mail out to surrounding properties and information on Council’s website. Following the meeting with the FTGLS, the site was assessed again as not having any strategic benefit for Council in terms of social housing, strategic transport, youth and leisure or open space. Further it was assessed against the Park Close to Home Framework. This land parcel is not in an identified gap area.

Officer Recommendation That Council endorses the assessment that the land at Lot 1 on Title Plan 106527F Melrose Drive, Tullamarine does not have strategic benefit for Council and that no further action is required.

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REPORT

1. Policy Context The Council Plan 2017-2021, recognises Council’s services must respond to the City’s changing form while maintaining and enhancing our transport and open space networks, community facilities and services, and our wellbeing and connectedness of our people. 2. Background Before being listed for public sale, surplus Government land is offered through a ‘First Right of Refusal’ (FRoR) process, whereby all other State Government departments, Local Government and the Federal Government have a period of 60 days from the date of notification by the Department of Environment, Land, Water and Planning in which to submit an expression of interest to acquire the surplus land for a public or community purpose. VicRoads owns land at Lot 1 on Title Plan 106527F Melrose Drive, Tullamarine (the site). The site was acquired during the CityLink project for vehicle staging and material storage, it is surplus to VicRoads’ transport needs and was offered to Council in 2015 through the FRoR process. The site was assessed by officers as not having any strategic benefit for Council due to its size and location. As a result of no expression of interest from Council or any government agency, the FRoR process was completed and the land at Melrose Drive, Tullamarine was referred to the Fast Track Government Land Service for rezoning (FTGLS) prior to selling on the open market. 3. Issues On 8 February 2018 members of the FTGLS met with Council officers and informed them that the FTGLS will exhibit the proposed planning scheme amendment for the site to the public from 26 February 2018 until 6 April 2018. Following the meeting with the FTGLS, the site was assessed again as not having any strategic benefit for Council in terms of social housing, strategic transport, youth and leisure or open space. Further it was assessed against the Park Close to Home Framework. The site parcel is not in an identified gap area. The FTGLS will conduct an information session on 20 March 2018 from 6.30-7.30pm at 90 Bell Street, Coburg. Public hearings will be conducted between 23 April and 4 May 2018. A report will then be presented to the Minister in early June 2018, the result of which will only be released after the Minister makes a decision regarding the rezoning of the sites. More information regarding the above process is available at www.delwp.vic.gov.au/fast-track-government-land.

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On 15 November 2017, Council resolved (NOM61/17) that: 1. When Moreland Councillors become aware of possible land swaps, land transfers and land sales, whether the land is owned by the State or Federal Government, a State or Federal Government authority or the Council, that the public be notified and consulted. 2. Council advocates to State and Federal Governments that sufficient time be made available to enable consultations with local communities, with particular regard to State Government disposal of surplus land it offers under a ‘First Right of Refusal’ (FROR) process. 3. For land along waterways, public consultation will be conducted with nearby residents (including adjacent residents and by placing signage at the site), the Merri Creek and Moonee Ponds Creek Management Committees and the Friends of Merri Creek and the Friends of Moonee Ponds Creek. Point 2 is not relevant as the State Government has already commenced its process through the FTGLS and the timelines for exhibition and consultation have already been set. Point 3 is not applicable as the site does not abut a Creek. At the special Council meeting on 28 February 2018, Council resolved to commence a two week public consultation process which included a mail out to surrounding properties and information on Council’s website. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Council officers from the Open Space, Transport, Strategic Planning, Sports and Recreation, Social Policy and Early Years were consulted in the preparation of this report. Information was provided to surrounding properties and placed on Council’s website. At the time of writing this report the feedback from the community was not known. 5. Officer Declaration of Conflict of Interest Council Officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications At the time of writing this report the costing of the consultation was not known and officers were seeking a valuation for the land. 7. Implementation No further action is required.

Attachment/s 1⇩ Location Plan - Melrose Drive, Tullamarine D18/66439

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DCS10/18 VICTRACK LAND 1-33 OUTLOOK DRIVE, GLENROY (D18/81235) Director Corporate Services Property and Governance

Executive Summary Victorian Rail Track (VicTrack) owns land at 1-33 Outlook Drive, Glenroy. It has declared the land surplus to their requirements and this parcel of land is being offered to other State Government agencies, Moreland City Council and the Federal Government through the First Right of Refusal process. At its meeting on 14 February 2018, Council resolved to request the Chief Executive Officer of Council to formally write to the Chief Executive Officer of VicTrack requesting an extension of time until 13 April 2018. At the time of the February Council meeting, the due date for Council to express an interest was 28 February 2018. Since this time, Council has been notified that the sale process will be on hold for several months which allows the issue to be worked through. At the same meeting in February, Council also resolved to commence a two week public consultation process. On 15 February 2018, 373 letters were hand delivered by officers to surrounding residents, letters were emailed to the Moonee Ponds Creek and Merri Creek Management Committees and the Friends of Moonee Ponds Creek and the Friends of Merri Creek, three signs were installed at entrances to the land, and information was provided on Council’s website. This consultation initially ended on 26 February 2018, however following VicTrack’s extension of time, the consultation has been extended until 12 March 2018. At the time of writing this report 86 submissions have been received, most of them objecting to the sale of this land, however a full report providing a summary of all the submissions and an officer recommendation will be presented to Council’s April 2018 meeting.

Officer Recommendation That Council notes: 1. VicTrack has put on hold the sale process for its land at 1-33 Outlook Drive, Glenroy for several months. 2. The public consultation period in relation to the land at 1-33 Outlook Drive, Glenroy has been extended until 12 March, 2018 and a report will be presented to the April 2018 Council meeting.

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REPORT

1. Policy Context Council Plan 2017-2021 The Council Plan 2017-2021, recognises that Council’s services must respond to the City’s changing form while maintaining and enhancing our transport and open space networks, community facilities and services, and our wellbeing and connectedness of our people. In response, the Council Plan contains the Key Priority, under the Progressive City Strategic Objective on page 4, to:  increase tree canopy cover, enhance existing open space and create two new parks, in areas with the lowest access to open space. 2. Background Victorian Rail Track (VicTrack) owns land at 1-33 Outlook Drive, Glenroy. It has declared the land surplus to requirements and offered it to Council through the First Right of Refusal (FRoR) process. This offer was only available until 28 February 2018. At its February 2018 meeting, Council requested the Chief Executive Officer to formally write to the Chief Executive Officer of VicTrack requesting an extension of time until 13 April 2018. Since this time, Council has been notified that the sale process will be on hold for several months which allows the issue to be worked through. At its same meeting in February, Council also resolved to commence a two week public consultation process. On 15 February 2018, 373 letters were hand delivered by officers to surrounding residents, three signs were installed at entrances to the land, and information was provided on Council’s website. The public consultation process has also been extended until 12 March 2018. 3. Issues At the time of writing this report 86 submissions have been received, most of them objecting to the sale of this land, however a full report summarising the submissions will be presented to Council’s April meeting. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation In accordance with the resolution on 14 February 2018 regarding this site (DCS4/18), 373 letters were hand delivered by officers to surrounding residents, letters were emailed to the 4 Creek Committees, three signs were installed at entrances to the land, and information was provided on Council’s website. This consultation initially ended on 26 February, however following VicTrack’s extension of time, the consultation period has been extended until 12 March 2018. At the time of writing this report 86 submissions were received. A summary of the result with be presented to Council at its April meeting. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications There are no financial implications with this extension of time as part of the FRoR process.

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7. Implementation Officers will prepare a Council report to their April 2018 meeting that summarises the submissions and recommends a course of action for the FRoR process.

Attachment/s There are no attachments for this report.

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DCI6/18 TRAFFIC MANAGEMENT PROPOSAL SURVEY RESULTS FROM O'HEA STREET, COBURG TO PASCOE VALE, WORKING GROUP (D18/60667) Director City Infrastructure Strategic Transport and Compliance

Executive Summary At the September 2016 Council meeting (DCI49/16), Council appointed 10 community representatives to the O’Hea Street Working Group (OSWG). Each member resides in a residential property in O’Hea Street (or an abutting street) within the study area and represents one section of the street. The OSWG met on 3 occasions during 2017 and at the final OSWG meeting on 14 September 2017, Council officers presented a range of various traffic calming options for O’Hea Street. The OSWG unanimously supported the flat top speed humps, zebra crossing with flashing lights, the lowering of the speed limit to 40 km/h, and the redesign of the intersection of O’Hea Street and Main Street. At the October 2017 Council meeting (DCI50/17), Council endorsed the suite of traffic calming works for O’Hea Street for public consultation. Consultation of the owners and occupiers of the properties bounded by Gaffney Street, Bell Street, Sydney Road and Craigieburn railway line was undertaken between 27 December 2017 and 4 February 2018 to seek feedback on the proposed traffic calming works. Of the 297 valid responses received via the online survey or hard copy, the public demonstrated majority support of the suite of treatments. The total cost estimate for the suite of projects is $435,000.

Officer Recommendation That Council: 1. Applies to VicRoads for a Memorandum of Authorisation (MoA) for the installation of a zebra crossing in O’Hea Street noting that warrants are not met. 2. Adopts the suite of traffic calming works for O’Hea Street, Coburg to Pascoe Vale (which includes flat top speed humps, zebra crossing with flashing lights, the reduction of the speed limit to 40 km/h, and the redesign of O’Hea Street and Main Street, Coburg intersection as shown on Attachment 2 and Attachment 4 to this report), with the zebra crossing subject to VicRoads approval. 3. Allocates $200,000 from the existing transport management program budget in 2018/2019 to complete this work.

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REPORT

1. Policy Context The Moreland Integrated Transport Strategy 2010-19 (MITS) establishes Council’s strategic direction for transport planning. One of the key objectives of MITS is to improve safety of all modes of transport to support an active and healthy community. O’Hea Street is a collector road and currently experiences volumes in excess of the preferred maximum of 7,000 vehicles per weekday. Given O’Hea Street is in close proximity to schools, children centres and is a major bicycle route, the excessive volumes do not promote the objectives in MITS. The proposed suite of traffic calming works will reduce vehicle speeds and volumes in O’Hea Street to promote safety for all modes of transport to support an active and healthy community. 2. Background The Moreland Integrated Transport Strategy classifies O’Hea Street as a Collector Road which states that the preferred maximum volume of less than 7,000 vehicles per weekday. Attachment 1 indicated the 85th percentile speed and average weekday volume for each section of O’Hea Street. Following an O’Hea Street Community Session on 18 April 2016, at the May 2016 Council meeting, it was recommended that a working group be developed to provide temporary consultation forum to guide Council’s decisions on how to manage traffic on O’Hea Street between Pascoe Vale and Coburg. At the September 2016 Council meeting (DCI49/16), Council appointed 10 community representatives to the O’Hea Street Working Group (OSWG). Each member resides in a residential property in O’Hea Street (or an abutting street) within the study area and represents one section of the street. The OSWG met on 3 occasions during 2017 and at the final OSWG meeting on 14 September 2017, Council officers presented a range of various traffic calming options for O’Hea Street. The OSWG unanimously supported the flat top speed humps, zebra crossing with flashing lights, the lowering of the speed limit to 40 km/h, and the redesign of the intersection of O’Hea Street and Main Street. At the October 2017 Council meeting (DCI50/17), Council endorsed the suite of treatments for O’Hea Street, Coburg to Pascoe Vale for public consultation. 3. Issues Recommended traffic calming Consultation of the owners and occupiers of the properties bounded by Gaffney Street, Bell Street, Sydney Road and Craigieburn railway line was undertaken between 27 December 2017 and 4 February 2018 to seek feedback on the proposed suite of options. Of the 297 valid responses received via the online survey or hard copy, the public demonstrated majority support for the suite of treatments proposed.

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Speed humps The speed humps proposed for the length of O’Hea Street as shown on Attachment 2 is supported by 64% of those who completed the survey and is viewed as the most efficient solution to reduce vehicle volume in O’Hea Street. Seventy nine percent of survey responses from those residing in O’Hea Street were in support of the proposed speed humps and therefore consultation of abutting properties will not be conducted prior to installation. Sufficient consultation has been undertaken by Council, through the OSWG and online survey, with the feedback showing majority support for the installation of speed humps in O’Hea Street at the proposed locations. Bus route 57 travels along O’Hea Street (between Sussex Street and Main Street). As such, bus friendly flat top speed humps would need to be installed (similar to speed humps installed in Main Street, Coburg) in that section of O’Hea Street traversed by the bus. Zebra crossing with flashing lights A zebra crossing with flashing lights has been proposed on O‘Hea Street near May Street to improve pedestrian access to Anne Sgro Children’s Centre which is located in May Street. Eighty three percent of the survey results were in support of the proposed zebra crossing however, concerns were raised over the location of the zebra crossing. It was suggested the zebra crossing should be located near Clifton Grove to align with the existing pedestrian crossings in Bell Street and Gaffney Street as shown on Attachment 3, to improve pedestrian amenity when travelling north-south. A zebra crossing is considered a Major Traffic Control device which requires a Memorandum of Authorisation from VicRoads. Council officers will seek approval from VicRoads for the installation a zebra crossing noting that warrants are not met. 40 km/h speed limit MITS states that a collector road (such as O’Hea Street) should have a speed limit of 50 km/h. However, even though it is not currently supported by policy, Council officers support the reduction of a speed limit as it is known to improve road safety and residential amenity. This would promote the use of Gaffney Street and Bell Street, as east-west routes, which are both 60 km/h arterial roads and run parallel to O’Hea Street, as the preferred roads for through traffic. Additionally, a 40 km/h area has already been implemented in local streets surrounding parts of O’Hea Street (the area bounded by Bell Street, Sussex Street, Sydney Road and Gaffney Street). The 40 km/h speed limit in O’Hea Street is supported by 61% of those who completed the survey and therefore should be perused. Approval from VicRoads is required to implement a speed limit modification. VicRoads is known to only allow the reduction in the speed limit if there is data showing that traffic is already travelling near the requested speed. As such, the 40 km/h speed limit should only be pursued after other traffic calming treatments have been installed.

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Redesign of the intersection of O’Hea Street and Main Street The draft redesign of the intersection of O’Hea Street and Main Street, Coburg was adopted at the Council meeting on 8 June 2016 (DCI23/16) and during this meeting Council resolved to:  Adopt the draft concept plan in Attachment 4 as the preferred traffic management solution, pending further consultation and a Road Safety Audit (decision stage) to address issues raised at Main Street/O’Hea Street, Coburg. Fifty nine percent of those who completed the survey supported the redesign of the intersection. The redesign of the intersection removes the right hand turn lane but continues to allow vehicles to turn right using the existing through lane, delaying vehicles behind and deterring vehicle use of O’Hea Street. However, it should be noted that it was unclear to respondents in the survey if right hand turn into Main Street from O’Hea Street would continue to be allowed with the removal of the right hand turn lane. Given the number of negative comments regarding the perceived right hand turn ban, it would be justifiable to suggest further support would have been shown for the intersection redesign if this information was more suitably presented. The Road Safety Audit has been undertaken and found that there were only minor recommended changes to the concept plan. As such, the concept plan will incorporate the minor modifications during the detailed design and costing. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation The OSWG has been consulted in relation to the various traffic management options and has supported a suite of treatments. Consultation with the owners and occupiers of the properties bounded by Gaffney Street, Bell Street, Sydney Road and Craigieburn railway line has also been undertaken and there has been majority support for the suite of treatments. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications That the funds required to undertake traffic surveys, detailed design and costing will be funded by the operating budget. The funding required to complete the project will be referred to the Capital Works Program and its priority will be assessed along with all other projects within the Five Year Capital Works Program. An approximate cost estimate of each project has been provided below. Treatment Estimated cost 11 Speed humps $165,000 Zebra crossing $100,000 40 km/h implementation $20,000 Main Street/O’Hea Street intersection redesign $150,000 Total $435,000

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7. Implementation Council officers will apply to VicRoads for approval to install a zebra crossing given this installation is a Major Traffic Control Device (MTCD) in O’Hea Street. If approved plans will be undertaken to design and construct the zebra crossing in 2018/2019. The remaining budget of $200,000 will be allocated to the provision of several speed humps, the location of which will be selected upon closer examination. Should the zebra crossing not proceed due to insufficient warrants being met the allocated funds of $200,000 will be allocated to providing the 11 speed humps and some minor pedestrian pram ramps near May Street in the proximity to the proposed zebra crossing.

Attachment/s 1⇩ O'Hea Street Traffic Data - Pascoe Vale to Coburg D18/63094 2⇩ Potential Flattop Speed Hump Locations - O'Hea Street, Pascoe Vale - D18/63092 Coburg 3⇩ Potential O'Hea Street Zebra Crossing Locations D18/63085 4⇩ Plan - Intersection Redesign - Main Street O'Hea Street, Coburg D18/63088

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DCI7/18 ROAD SAFETY ASSESSMENT - MAJOR ROAD, FAWKNER (D17/469820) Director City Infrastructure Strategic Transport and Compliance

Executive Summary The community has raised concerns about pedestrian safety and 90 degree parking at the local shopping strip on Major Road between Dowling Street and Baird Street, Fawkner. At the June 2017 Council meeting Council resolved (NOM33/17) to:  Undertake a road safety audit of Major Road, Fawkner shopping strip. This road safety audit should at least include consideration of accidents (type and frequency), the safety of how vehicle exit the 90 degree parking, signage, speed of vehicles and pedestrian safety.  Report back to Council on the outcome of the Road Safety Review and any further actions required. Following the Council meeting, Council officers engaged a consultant to undertake an independent road safety audit identifying road safety issues that affect users of Major Road between Tucker Street and Baird Street, Fawkner. The road safety audit undertaken identified 12 risks with varying risk levels. Some of the more significant risks identified and agreed for action include:  The existing splitter islands along Major Road, east and west of Dowling Street and Baird Street respectively are not adequately delineated;  The existing street lighting may not be sufficient, given the high level of foot traffic;  The south-east quadrant of Major Road/Baird Street/Pitt Street intersection has a redundant driveway, which vehicles track over as they turn left into Pitt Street. There is a risk that turning vehicles may encroach into the footpath and collide with pedestrians;  The pavement around an existing pit at 54 Major Road is sunken, exposing the pit surrounds; and  The isle outside 60 Major Road has an uncompleted section with a large open pit, which is exposed. Council officers provided comment on each identified risk, and risks that required action were referred to the appropriate department.

Officer Recommendation That Council: 1. Notes the actions taken to address recommendations raised from the independent road safety audit of Major Road, Fawkner. 2. Writes to VicRoads advocating for the reduction in speed limit on Major Road, Fawkner. 3. Continues to monitor Major Road, Fawkner for issues relating to speed, vehicle volumes, crash history and lighting.

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REPORT

1. Policy Context The report aligns with the intent of the Moreland Integrated Transport Strategy 2010-2019 (MITS) and the transport themes within Moreland. Moreland Integrated Transport Strategy includes the following transport themes;  Walking and Cycling  Public transport  Roads and parking  Land use planning  Implementation The MITS was adopted in 2010 and is currently being reviewed. Council officers use this strategy to guide all policy and infrastructure improvements aimed at increasing pedestrian safety and other roads users. 2. Background Major Road is classified as a Collector Road and is managed by Council. Collector Roads provide access within a local precinct and serve as key links within local bus, pedestrian and bicycle networks. Major Road is aligned in an east-west orientation and provides connections between Sydney Road to the west and McBryde Street to the east. Major Road is a two-lane two-way carriageway with a default speed limit of 50km/h. At the June 2017 Council meeting, a Notice of Motion (NOM33/17) highlighted community concerns about pedestrian safety and 90 degree angle parking at the local shopping strip on Major Road between Tucker Street and Baird Street, Fawkner as shown below. Residents requested a review of safety issues and to be advised of any initiatives that would increase safety for pedestrian and other road users. Council recognises the valuable role played by local shopping strips within the municipality and has identified 55 Neighbourhood Activity Centres (NACs) and Local Activity Centres (LACs) within Moreland Council as stated in the Moreland Small Shopping Strip Public Domain Manual (2014). To support these NACs and LACs Council has implemented a Shopping Strip Renewal Program. The program looks to increase business activity across the municipality by improving strips with new footpaths, lighting, trees, street furniture, public art, better parking facilities and traffic treatments to encourage pedestrian access within our local shopping strips. The shopping strip on Major Road between Baird Street and Tucker Street was identified as part of Council’s Shopping Strip Renewal Program for improvement in 2009. As part of the program it was identified the need for further traffic calming treatment to the area to reduce vehicle speeds passing the shopping strip and improve pedestrian safety and movement in the area. As a result, in 2010, Council installed a fully raised intersection treatment at Major Road and Tucker Street, and a raised pedestrian crossing on Major Road near Pitt Street to complement the existing three median islands with delineating marking on the approach to the shopping strip. The local shopping strip is able to accommodate 26 (90 degree) angled parking bays and is enclosed by 2 traffic calming treatments.

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Figure 1: Major Road local shopping strip 3. Issues Road safety audit Council engaged an independent road safety auditor to perform a road safety audit of the existing road conditions along Major Road between Tucker Street and Baird Street, Fawkner. The road safety audit was conducted in accordance with the procedures set out in the Austroads Guide to Road Safety Part 6: Road Safety Audit (2009). The road safety audit identified several issues to improve the level of safety of the site. The audit identified 12 possible risks with varying risks levels which were determined by the frequency and severity of the risks. These risks included faded line marking, potential tripping hazards, installation of Give Way or Stopping signage, redundant crossovers and lighting concerns. The risks raised were reviewed and assessed by Council officers. The risks requiring action were referred to the relevant department in Council to be remediated. The referred actions are:  Lighting level concerns - Night time inspection of lighting at the shopping strip referred to the Public Lighting Officer.  Empty planter box at the front of 60 Major Road referred to Open Space to install new trees/plants.  Longitudinal grated drainage pit missing a section referred to Road Maintenance Unit to replace. Council has also recently completed resurfacing works on Major Road between Dowling Street and Miller Street as part of annual resurfacing' works. The resurfacing works included refreshing all faded line marking and replacement of missing raised reflective pavement marker which addressed many of risks identified in road safety audit. The road safety audit identified no missing signage but recommended the installation of Give Way signage and hold line marking at the intersection of Major Road and Tucker Street, which was not considered necessary by Council officers as an onsite inspection revealed that the intersection had a clear layout and clear sight distances exceeding 30 metres as required by VicRoads Traffic Engineering Manual Volume 2. The Road Safety Audit is included at Attachment 1.

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Angled parking issues One of the concerns raised by residents related to vehicles egressing from angled parking bays. 90 degree angled parking is common within the municipality, and across metropolitan Melbourne, particularly in business and commercial districts where on-street parking is in high demand. In areas of high parking demand angled parking is considered a suitable option as it is able to accommodate up to twice as many vehicles per unit length of kerb as parallel parking. It is acknowledged that angled kerbside parking presents a greater hazard to road users than parallel parking, however this increased risk is minor and considered acceptable. A Council officer undertook a review of the angled parking bays at this location. The outcome of the investigation revealed that the bays meet Australian standards for angled parking bays, and sight distances when turning exceeded 30 metres in both directions. Drivers entering the active carriageway are required to use caution and take opportunities to check for approaching vehicles by looking between parked vehicles and across driveways before entering the active part of the carriage way. The independent road safety audit did not identify any risks related to the 90 degree angled parking. As a result, no further modifications are being considered. Traffic volume and speed issues A traffic volume, speed and classification survey was undertaken at three locations along Major Road, Fawkner between Sydney Road and McBryde Street on 6 August 2014 and 22 June 2016. Another count was not undertaken as these counts were within the last 2 years, which is still considered current. The results of the survey determined the following: Location Average daily Average speed 85th percentile (vehicles per day) (km/h) speed (km/h) 2014 2016 2014 2016 2014 2016 Outside number 3 931 1,234 39.6 38.7 45.9 49.8 Outside number 30 2,087 2,749 44.5 41.8 53.3 54.1 Outside number 96 4,019 5,437 38.6 41.4 44.2 47.6 Note: The 85th percentile speed is the speed at which 85% of vehicles travel at or below and is the standard for determining speed characteristics in Australia. There has been an increase in the 85th percentile speeds on Major Road at all locations but only 1 survey showed results above the 50 km/h posted speed limit. This location is located east of the existing traffic calming measures at the local shopping strip which is already heavily treated with a zebra crossing, a raised intersection treatment and median islands with delineating line marking. To address speeding and hoon behaviour, a speed trailer will be temporarily installed in Major Street, Fawkner in the coming months. The speed trailer uses a radar and a programmable screen to measure and display the speed of the oncoming traffic. This is used to remind road users of the existing speed limit and encourage them to reduce their speed if they are exceeding it. The speed trailer will not display excessively high speeds, in order to deter drivers that may see the displayed speed as a challenge. Council is proactively introducing 40km/h locations throughout Moreland in accordance with the MITS, which states an action area to ‘undertake and advocate to improve safety and accessibility for all modes of transport’, which includes advocating for reduced speed limits to improve safety for all road users. Council officers will write to VicRoads advocating for the reduction of the posted speed limit of 50km/h in Major Road to 40km/h speed limit.

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A review of VicRoads Crash Statistics for the most up to date 5 year period (1 July 2012 and 30 June 2017) revealed that has been 1 injury crash between Tucker Street and Baird Street, Fawkner. Unfortunately this would not meet the requirements for funding under the Black Spot Program for the installation of additional traffic calming devices. Council officers undertook a review of Council’s crash reporting data which revealed no additional evidence of crash patterns. Due to the number of existing traffic calming treatments at this location currently further traffic calming measures are not being considered at this time. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Independent advice was sought in providing a road safety audit of Major Road, Fawkner. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications The costs associated to undertake the road safety audit was managed from within existing transport budget. The costs to undertake the agreed actions from the road safety audit can be managed within existing maintenance budgets. 7. Implementation Council officers have directed concerns raised in the road safety audit with to relevant internal Council departments and will advocate to VicRoads in writing for the reduction of the speed limit on Major Road Fawkner.

Attachment/s 1⇩ Road Safety Audit - Major Road, Fawkner - Local Shopping Strip - D18/28030 September 2017

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DCI8/18 PROPOSED APPROACH TO MANAGING DOCKLESS BIKE SHARE (D18/62266) Director City Infrastructure Strategic Transport and Compliance

Executive Summary This report proposes a partnership model for managing dockless bike share. It looks closely at the strategic options, and existing partnership opportunities available in Melbourne and interstate, and makes recommendations for Council to consider and adopt. This report discusses:  The negotiations conducted so far with dockless bike share providers;  The current partnership arrangements and existing Memorandum of Understanding (MOU) with neighbouring councils;  The legal advice received regarding adopting regulations to legislate against unsuitable bike sharing practices;  The resolution of Council at the Council meeting on 14 February 2018;  Council joining the cities of Melbourne, Yarra and Port Phillip and adopting the current revised Memorandum of Understanding for deployment of by oBike;  Council ensuring that all dockless bike providers who sign a MOU are bound by the requirements set out with little or no variations;  Council continuing to be pro-active and work with neighbouring councils to finalise the revised MOU to apply from 13 October 2018; and  Working with neighbouring councils, to continue to advocate to the Victorian Government to introduce legislation and or guidelines to regulate this practice. Bike share is a mechanism which facilitates travel choice as noted in Council’s Integrated Transport Strategy. It is a travel demand management initiative, which addresses the growth challenge and encourages travel mode shift. Following the unannounced arrival of oBike in June of last year, the Cities of Port Phillip, Melbourne and Yarra combined to develop and implement a MOU. With the prospective arrival of additional dockless bike share providers, a revised MOU with increased expectations of providers is being prepared. If implemented, this MOU will require:  All bikes to be fitted with GPS and associated technology to control distribution and redistribution of bikes across municipalities;  Deployment of fleet sizes to be aligned with demand and good performance;  An increased bond to be paid by providers per bike or per lump sum equivalent; and  The roles and responsibilities for providers to be tightened to respond efficiently to broken, damaged or otherwise unusable share-bikes and of abandoned share bikes or of share-bikes that have been placed in inappropriate locations. While Council progresses negotiations with dockless bike share providers and neighbouring councils, this report proposes that engagement with the State Government continues to encourage a regulatory response.

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Officer Recommendation That Council: 1. Endorses the current Memorandum of Understanding at Attachment 1 to this report, to be used when new dockless bike share providers seek to operate in Moreland. 2. Notes collaborations will continue with neighbouring councils to prepare an updated Memorandum of Understanding, generally in accordance with Attachment 2 to this report, and endorses this agreement to be used with new bike share operators who wish to enter the market once it is finalised. 3. Continues to work with operators to ensure the successful implementation of dockless bike share in Moreland. 4. Incorporates the promotion of dockless bike share into the review of the Moreland Integrated Transport Strategy and Moreland Bicycle Strategy. 5. Investigates and facilitates the use of bike share programs in high-density development sites. 6. In partnership with Inner Melbourne Action Plan (IMAP) and other regional partnerships and groups, advocates to and seeks to partner with the State Government to: a) Devise minimum service standards based on an updated Memorandum of Understanding. b) Create a greater level of control regarding how and where dockless bike share operators can operate. c) Regulate standards of operation and funding to councils, including for complementary measures such designated parking arrangements.

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REPORT

1. Policy Context The proposed bike sharing schemes support the vision highlighted in the Moreland Bicycle Strategy 2011-2021, including providing access to cycling for all and to enhance the cycling experience beyond that of car use. This initiative promotes the type of travel demand management, which responds to Moreland’s strong cycling culture and it’s an enjoyable and a healthy way for people to move around. A bike sharing scheme has overarching benefits and meets the objectives set out in Council’s bicycle strategy and the Victorian Cycling Strategy including:  The reduction of traffic congestion and public transport overcrowding;  The promotion of a more sustainable and environmentally friendly mode shift;  The creation of vibrant local activity centres, which people can access via short cycling trips; and  Improvement to public health by providing opportunities for people to add physical activity to their daily routine. Policy priorities for managing dockless bike share are included in the Council Plan 2017-2021 and support the following strategic objectives of:  Connected Community; and  Progressive City. 2. Background The unexpected and unregulated arrival of oBike in the Melbourne CBD in 2017 created issues and concerns for the City of Melbourne. The subsequent misuse and resultant dumping of bikes in inappropriate and unsafe locations forced that council to take action. Melbourne City Council collaborated with the Cities of Yarra and Port Phillip to develop a Memorandum of Understanding (MOU) to manage the safety and amenity issues being experienced across these areas. Following negotiations with oBike, the MOU was signed on 13 October 2017. It is due to expire on 12 October 2018. Moreland officers and some Councillors have had informal discussions with various bike share operators in recent months. Council officers have also met with officers from the Cities of Melbourne, Port Phillip and Yarra to gauge the progress of bike share for their respective municipalities. Subsequently, Council resolved (NOM2/18) on 14 February 2018 to take a number of actions to supports dockless bike share programs and work with operators to ensure the successful implementation in Moreland. 3. Issues oBike commenced operations in the Melbourne area in June 2017 without consulting the councils affected. In response:  The MOU signed by oBike was designed to be achievable and responded to the many safety and amenity issues experienced so far;  Work is ongoing between the Cities of Port Phillip, Yarra, Melbourne and Stonnington to develop a new MOU which will increase expectations of oBike (and other prospective operators). Refer Attachment 1 for a copy of the current MOU;  Any new MOU is unlikely to come into effect before the expiry of the current MOU;

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 New entrants will be asked to endorse a mirrored MOU to oBike prior to October 2018;  Council officers have participated in discussions with the group of councils that are party to the existing MOU, and expressed an interest in joining this agreement. Officers have also expressed an interest to be part of the process for finalising any new MOU;  The MOU approach supports building an effective partnership with providers. The MOU also acts as a guide and assists operators and councils to exert some influence over this practice given the absence of a regulatory or legislative response from the State Government. However, this approach relies on the willingness of providers to participate;  A prospective provider, Mobike, has expressed support for a consistent approach across municipal boundaries but has also advised that the expectations of the draft MOU is beyond what they anticipated and will seek change;  Bike share operations to date have required considerable officer time to respond to community enquiries and compliance issues. The development of a MOU along with its ongoing performance monitoring will continue to require resources. Notice of Motion A Notice of Motion (NOM2/18) was considered at the Council meeting on 14 February, 2018. The following outcomes and actions form part of the resolution: That Council:  Supports Dockless Bike Share programs and work with operators to ensure the successful implementation of Dockless Bike Share in Moreland.  Notes the guidelines for Dockless Bike Share operators developed by the City of Sydney and the Memoranda of Understanding (MOU) adopted by Stonnington, Yarra, Port Phillip and Melbourne Councils.  Reviews the Memorandum of Understanding (MOU) developed by the Victorian Council's and either adopt this MOU or develop a Moreland specific MOU that works with operators and cyclists to address issues like promoting cyclist safety, GPS tracking of bikes, removal of damaged or faulty bikes, distribution and redistribution of bikes.  Incorporates the promotion of Dockless Bike Share into the review of the Moreland Integrated Transport Strategy and Moreland Bicycle Strategy.  Investigates and facilitates the use of bike share programs in high-density development sites that seek car parking reductions. Increased expectations in the revised MOU The following is a list of the updated sections of the new Bike Share MOU. For a comprehensive understanding these proposed changes are underlined in red text and included in Attachment 2. Global Positioning System (GPS) required on bikes  Bike share providers will be required to have sufficient technology to be able to locate their bikes for redistribution across Council areas and to respond to dangerously placed bikes, clusters of bikes and broken bikes;  Most dockless bike share operators around the world use bikes that are equipped with GPS;

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 A GPS requirement is also aligned with Australian best practice. For example:  The City of Adelaide will change their permit system to require bikes to be equipped with GPS from 1 April 2018.  Sydney’s guidelines which were updated on 22 December 2017 include bikes to be equipped with GPS. Fleet size based on demand and good performance  The number of shared bikes deployed should approximate the likely usage;  Bikes sitting idle irritate the community and are prone to vandalism;  Increasing quotas for good performance will allow well managed operators to increase the size of their fleet of share bikes in operation. Increasing the Bicycle Infrastructure Contribution Fee The current MOU with oBike describes the purpose of the Bicycle Infrastructure Contribution as follows:  Recognising the deployment and parking of bicycles is a commercial activity that will impose costs to the Council, and use public space that is otherwise available to the public. The operator agrees to pay a financial contribution to each of the councils.  A proportion of this fee is refundable to the operator based on performance against the MOU, however:  The current bicycle infrastructure contribution fee of $15 per bike per annum doesn’t provide sufficient incentive to the operators to meet the conditions of the MOU and earn a rebate. Nor would it offset the cost to Council of removing abandoned bikes from the public realm should an operator go bankrupt or fail in its responsiveness to dangerous, damaged or too many bikes;  A fee of $50 per bike per annum is proposed that strikes a balance between the cost to Council and the value of the share bike to incentivise collection and payment by the respective operator;  A prospective provider, Mobike, has advised that $50 would be too high. A possible negotiation strategy could be to offer an increased rebate, one which would be agreeable by all councils. Roles and Responsibilities Establish a system for the receipt of notifications from the public and Council (including a 24 hour number service) that is monitored continuously from 6am to 9pm and at least hourly outside of these hours. System to receive reports of broken, damaged or otherwise unusable share-bikes and of abandoned share bikes or of share-bikes that have been placed in inappropriate locations. (With a requirement for operators to relocate dangerously placed bicycles within 2 hours as per the agreement). Operator to provide case numbers to all people who contact them with complaints and to provide Council with a log of the complaints included date received and date resolved and identify those not resolved within agreed timeframes. (With a new clause to simplify tracking of response times). Timing of the revised Memorandum of Understanding The current MOU with oBike allows for either party to withdraw so the new MOU could be implemented to align with the entry of other operators.

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The Cities of Melbourne, Port Phillip, and Yarra support offering an updated MOU to new bike share operators that wish to enter the Melbourne market. However, they prefer to maintain current MOU with oBike until closer to the time that the current MOU expires on 12 October 2018. The updated MOU needs to be suitable for a multi-operator marketplace but it needs to be acknowledged that the response times and financial charges and performance measures will be subject to negotiation with partner councils and the operators. At a meeting with Councillor Riley and staff from the Transport Unit on 1 February 2018, a new potential operator Mobike indicated it would like to launch in collaboration with Moreland by the end of March 2018, and is willing to consider signing a MOU similar to the original signed by oBike. Since the meeting, Mobike has expressed reservations about its ability to meet the requirements of a revised MOU. Partnering with the Victorian Government for Regulation Recently received legal advice confirms that a state-wide response by the State Government remains the most effective option. The behaviour of bike share users is not affected by municipal boundaries. A State Government response would:  Provide a metropolitan-wide approach to providing shared mobility services to the local community and a system for managing impacts;  Place the emphasis on the State Government to establish a ‘level playing field’ for share mobility service provision;  Create a consistent and uniform approach for all participating municipalities, which is easier to implement and enforce while also achieving high levels of compliance and reporting by all operators;  Increase the prospective appeal and attractiveness of bike riding as an alternative mode of transport;  The legal advice received is that: “the regulation of dockless bikes is something that the State Government is best placed to do” and “there are limits to what a Council can do because frequently the transaction between the operator and renter/rider will take place outside the municipal district”:  The legal advice recommended that the Road Safety Rules could be used to regulate operators and users of dockless bikes. Specifically there is scope to make regulations concerning:  The imposition of minimum standards for quality, or suitability for purpose, of dockless bikes;  Requirements to leave dockless bikes in designated locations or, at least, in certain types of locations; and  The imposition of penalties in circumstances where a person fails to comply with such requirements.  State Government regulation will result in benefits for:  The community - improved travel choices, consistent rule, well-managed operations and increased amenity;  Creating a level playing field in the way of fairer charges for use of public space and less administrative and compliance burden;  Bike share operators - more consistent, streamlined and predictable conditions for operation;

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 The opportunity for the State Government to take on a regulatory role has been raised with the local member and discussed in a number of forums including Inner Melbourne Action Plan (IMAP); and  The prospective provider Mobike has also written to the State Government requesting a regulation be introduced. Legal and Risk Implications The most significant risk for Council is an inability to prevent or place conditions on any new dockless bike share operators as the legislative ‘gap’ exploited by oBikes cannot be addressed conclusively by local government and has not been acknowledged or progressed by the State Government. Council has received legal advice that the State Government is best placed to regulate dockless bike share. Legal advice received suggests that the Road Safety Act 1986 could be used to regulate dockless bike share schemes. The proposed higher Bicycle Infrastructure Contribution fee is intended to reduce the risk of abandoned bikes being left in the public realm should a bike share operator go bankrupt or be less responsive than required by a MOU. Resources Implications The resources required to implement a bike sharing scheme can vary. Based on the current oBike model adopted by the Melbourne, Yarra and Port Phillip Councils, the resources likely to be involved may include labour costs for staff in Local Laws, and Transport and Engineering. Community Impact An updated MOU and State Government regulation is sought to benefit the community with increased amenity and better travel choices. Environmental Impact A well-managed bike share scheme has the potential to reduce car dependency and the negative environmental impacts associated with it. It has the potential to directly address the use of bike share programs in high-density development sites. Social Impact A well-managed bike share scheme has the potential to provide a cost-effective transport option to our community. Economic Impact State Government regulation has the potential to provide bike share operators with more consistent, streamlined and predictable conditions for operation. Well used, managed and regarded share bike schemes have the potential to be used for more trips and positive contributions to the local economy via congestion, overcrowding and business reach. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the charter of Human Rights and Responsibilities 4. Consultation Council officers have consulted with officers from the Cities of Melbourne, Yarra, Stonnington and Port Phillip in order to understand each Council’s respective approach to dockless bike share.

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5. Officer Declaration of Conflict of Interest Council Officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications There a no direct financial implications for Council but rather indirect costs may apply in the form of staff hours including:  The planning and implementation of dedicated bike parking areas, and the creation of bicycle hubs;  The establishment of any contractual arrangement as well as the monitoring of the scheme once implemented; and  Involvement of Local Laws staff responding to hazardous and unlawful bike parking. Council may also receive revenue subject to agreement in the financial model based on how many bikes arrive and leave the municipality and how regularly they are used. Potential revenue from the proposed higher Bicycle Infrastructure Contribution will be dependent on the number of operators and the size of their fleets. As negotiations progress with incoming operators, more detail will be provided about potential costs and revenue. It is however expected that dockless bike share in Moreland will be cost neutral in the future. 7. Implementation The following are the next steps to help introduce dockless bike share in Moreland. Council endorses the current MOU and offers this agreement to pending new entrants to sign. Council collaborates with officers from neighbouring Councils to prepare an updated MOU, and if feasible offers this agreement to new bike share operators who wish to enter the market in the coming months. Council continues to work with operators to ensure the successful implementation of dockless bike share in Moreland. Council incorporates the promotion of dockless bike share into the review of the Moreland Integrated Transport Strategy and Moreland Bicycle Strategy. Council investigates and facilitates the use of bike share programs in high-density development sites that seek car parking reductions. Council, in partnership with IMAP and other regional partnerships and groups advocates, and seek to partner with the State Government to:  Devise minimum service standards based on an updated MOU;  Create a greater level of control regarding how and where dockless bike share operators can operate;  Regulate standards of operation and funding to councils, including for complementary measures such designated parking arrangements.

Attachment/s 1⇩ Final - Dockless Bike Share MOU between Councils and OBike - 11-10- D18/63856 2017 2⇩ Proposed Updated Dockless Bike Share MOU February 2018 D18/63862

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DSD3/18 ARTS HUB FEASIBILITY STUDY (D18/64093) Director Social Development Cultural Development

Executive Summary During consultation for the Arts and Culture Strategy, the creative sector in Moreland consistently expressed concern for the sustainability and longevity of creative development spaces in the municipality. It was recognised that, whilst the creative sector in Moreland is thriving, the conditions that have made Moreland an attractive place for artists to establish themselves are now vulnerable to significant change as inner urban areas of Melbourne continue to gentrify. The purpose of the Arts Hub Feasibility Study (Study) was therefore to scope the current infrastructure needs of creative practitioners, and identify the key barriers and threats to their continued establishment in Moreland, in order to then develop strategic initiatives that address these issues. The research and consultation phase of this Study found that priority needs included: affordable making spaces, spaces that are ‘fit for purpose’, encouraging clustering of arts spaces, support through regulatory processes and independent platforms. Given the needs were quite broad, some consideration was given to Council’s most effective role in supporting arts infrastructure. The Study began with a focus on the potential development of a new Arts Hub which is traditionally perceived as a stand-alone building. However, it became apparent that the needs of the arts community in Moreland are broad and varied across the municipality and that it was unlikely a single hub would meet the diverse needs. Instead, it is considered more effective to leverage the strength of the significant existing arts community and work in partnership with Moreland’s creative sector with initiatives that facilitate and support a variety of arts infrastructure developments throughout the municipality. The final report has therefore been developed as an Arts Infrastructure Plan (Plan) and is included at Attachment 1. The recommendations for Council outlined in the Plan include:  Take a pro-active role in maximising the opportunities for retention of existing arts spaces and the creation of new spaces;  Contribute to the ongoing success of the Brunswick arts cluster by leveraging off the concentration of Council-owned buildings in the Brunswick Civic and Cultural Precinct;  Protect existing arts uses and enhance opportunities for the emerging Coburg North Arts Hub to grow;  Establish dedicated arts facilities in Coburg for performance and creative development;  Establish a new digital hub for arts spaces and practices in Moreland to increase the visibility of the arts sector and improve access and awareness of cultural activities;  Introduce an arts leadership program focused on mentoring new arts sector leaders and improving opportunities for less-advantaged and minority groups to participate in the arts;  Design and deliver new infrastructure in the public realm to support outdoor performances;  Include artists in the delivery of significant Council funded infrastructure projects.

Officer Recommendation That Council endorses the recommendations of the Arts Infrastructure Plan 2018 – 2023 at Attachment 1 to this report

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REPORT

1. Policy Context The Arts Hub Feasibility Study is an initiative of both the 2017-2021 Council Plan and Creative Capital: Arts and Culture Strategy 2017-2022. It is a 2017/2018 Council Action Plan deliverable with a final report due to Council in March 2018. 2. Background During consultation for Arts and Culture Strategy, the creative sector in Moreland consistently expressed concern for the sustainability and longevity of creative development spaces in the municipality. It was recognised that, whilst the creative sector in Moreland is thriving, the conditions that have made Moreland an attractive place for artists to establish themselves are now vulnerable to significant change as inner urban areas of Melbourne continue to gentrify. The purpose of the Arts Hub Feasibility Study (Study) was therefore to scope the current infrastructure needs of creative practitioners, and identify the key barriers and threats to their continued establishment in Moreland, in order to then develop strategic initiatives that address these issues. The research and consultation phase of this Study found priority needs included: affordable making spaces, spaces that are ‘fit for purpose’, encouraging clustering of arts spaces, support through regulatory processes and independent platforms. Given the needs were quite broad, some consideration was given to Council’s most effective role in supporting arts infrastructure. The final recommendations were aligned with the Arts and Culture Strategy; Creative Capital role of:  Producer where Council directly manages arts spaces, such as the Counihan Gallery In Brunswick;  Supporter where Council oversees the management of spaces, such as the Brunswick Mechanics Institute, or provides funding to local arts activities, such as Arts Investment Grants and Arts Activation Grants; and  Cultivator where Council provides broader policy support, marketing platforms and support for expanding audiences. Council allocated $30,000 in the 2017/2018 budget to conduct this feasibility study and $50,000 in each of the next 2 years to commence implementation. 3. Issues Arts Infrastructure Plan rather than Arts Hub The Study began with a focus on the potential development of a new Arts Hub within Moreland. Traditionally, an Arts Hub is perceived as a stand-alone building. It could include making spaces (for example, artists’ studios or recording studios) and/or display spaces (for example, galleries or theatres). Often they are associated with a significant amount of investment which is either government or philanthropic funded; examples include the Footscray Community Arts Centre or the recent development of the Collingwood Arts Precinct.

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Through the development of this Study, it became apparent that the needs of the arts community in Moreland are broad and varied across the municipality. As such, it is unlikely that a single hub would meet everyone’s needs. Instead, it is considered more effective to leverage the strength of the significant existing arts community and work in partnership with Moreland’s creative sector with initiatives that facilitate and support a variety of arts infrastructure development throughout the municipality. In particular with a focus on clusters where a concentration of creative spaces were found and could be considered ‘hubs’. Existing arts hubs were therefore identified in Brunswick and an emerging arts hub in Coburg North. A potential future arts hub in Glenroy was also noted, however this was considered a more long term initiative. Given the shift from focusing on one stand-alone building to a broader model that facilitates improved and increased arts infrastructure throughout the municipality, it was considered more appropriate to name the final report an Arts Infrastructure Plan. The Arts Infrastructure Plan is included at Attachment 1. Five year timeframe Whilst the initial Study was not scoped to have a defined timeframe, it became apparent during the development of the Study that this parameter would be useful in assessing key priorities and refining recommendations. Therefore, the Arts Infrastructure Plan has a 5 year timeframe which will allow for a review of the progress of the recommended initiatives, and an opportunity to reconsider priorities, in 2023. Recommendations The following is a summary of the recommendations outlined in the final report: 1. Take a pro-active role in maximising the opportunities for retention of existing arts spaces and the creation of new spaces The long-term viability of creative spaces in the municipality is threatened as industrial and commercial precincts become the focus for redevelopment. However, the Moreland Industrial Land Strategy ensures that large portions of industrial land in Brunswick and Coburg North will remain zoned for industrial use in the long-term. Initiatives that support the promotion and transition of creative spaces to these zones are likely to have significant impact on the retention of Moreland’s creative industry. 2. Contribute to the ongoing success of the Brunswick arts cluster by leveraging off the concentration of Council-owned buildings in the Brunswick Civic and Cultural Precinct The heart of Council delivered arts infrastructure in Brunswick is the Brunswick Civic and Cultural Precinct. Increasing the co-ordination between the creative spaces within this precinct will ensure that they reap maximum benefit from this clustering of the arts. These outcomes will be enhanced by existing commitments of Moreland’s Arts and Culture Strategy: Creative Capital to expand the Counihan Gallery in Brunswick, scope improvements to the Brunswick Mechanics Institute and support creatives uses for the 33 Saxon Street site. 3. Protect existing arts uses and enhance opportunities for the emerging Coburg North Arts Hub to grow Mapping illustrates that there are several creative spaces located in the Coburg North Industrial Precinct (Category 1 Core Industrial Area) including maker- spaces, film and recording studios. This precinct has been identified as a Core Industrial and Employment precinct in the Moreland Industrial Land Strategy with no plans for re-zoning. This provides certainty for the long-term use of this precinct for artists, encouraging creative practitioners to invest in the area and establish creative spaces with confidence.

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4. Establish dedicated arts facilities in Coburg for performance and creative development Coburg doesn’t have the same level of industrial and commercial zoning as areas such as Brunswick and Coburg North. Added to this, it doesn’t have the same mixture of small, medium and large warehouses suitable for retrofitting as creative spaces. This means that creative spaces are unlikely to be attracted to this location to establish their practice. However, Council owns several large landholdings in the Coburg Activity Centre, and whilst many of these sites already have significantly progressed plans for redevelopment, there are several buildings including the Coburg Library, the Coburg Courthouse and the Coburg Town Hall that offer unique opportunities to build creative industry in the area. 5. Establish a new digital hub for arts spaces and practices in Moreland to increase the visibility of the arts sector and improve access and awareness of cultural activities Digital spaces are invaluable in connecting artists to audiences, markets and each other. Online visibility is central to the practice of many artists today with online platforms also being used as a way for those who do not physically attend arts events to access the arts. The creation of a digital hub would increase visibility of the artists, collate resources available to artists including venues and raise the profile of the work Moreland City Council undertakes to support the arts. 6. Introduce an arts leadership program focused on mentoring new arts sector leaders and improving opportunities for less-advantaged and minority groups to participate in the arts Analysis of the arts sector in Australia has found that increasing equity is an important challenge for the future of the creative sector. Diversity in the arts requires diverse leadership and assistance in overcoming financial and other known barriers to allow marginalised groups to enter and sustain a successful career in the creative sector. An Arts Leadership program that focuses on providing artists with the skills to operate their own creative spaces within Moreland would result in fostering leadership skills and increasing diversity and equity within the creative industries in Moreland. 7. Design and deliver new infrastructure in the public realm to support outdoor performances Given the various benefits of the arts, it is critical to make participation and engagement with the arts as widespread as possible. Art in public space is an effective way to reach a broader audience and ensure this diverse engagement. Providing seating, lighting and stages within the public realm would have a significant impact through providing opportunities for impromptu and more organised performances in public space. This could be theatre performances, live music, cinema or any other creative practice. This would then also be complimented by Council’s Arts Activation grants program. 8. Include artists in the delivery of significant Council funded infrastructure projects Council undertakes significant investment in public buildings such as libraries, recreation centres and Council offices. Opportunities to incorporate the local arts community into the design and delivery of these spaces would build on the advantage of having such a strong collective of local artists. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities.

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4. Consultation The Steering Committee for the Study consisted of Managers from Arts and Culture, Cultural Development, Economic Development, Places, and a Senior Project Manager and Social Planning and Policy Officer. This committee met 7 times between July 2017 and February 2018 to inform the Study. Consultants Hodyl and Co undertook various site visits as part of the research phase of the Study, including detailed mapping of the creative sector in Moreland. They also reviewed Council’s existing policies, consultation findings from the development of the Arts and Culture Strategy: Creative Capital and the broader economic, social and cultural benefits of investing in the arts. An initial consultation workshop was held on 12 October 2018 for internal stakeholders and attended by 20 officers from across Council. Three consultation workshops were held with various groups of local artists and arts organisations from 13 October to 18 October. A consultation workshop to inform recommendations was held on 12 December and was attended by over 30 internal and external stakeholders. One on one consultation meetings were held with key internal stakeholders including Strategic Planning, Property Services, Facilities, Place Managers and City Infrastructure. The Moreland Arts Board was consulted regarding the recommendations at both the 11 January and 31 January 2018 meetings. The Arts and Culture Unit members participated in various aspects of the consultation and the recommendations were discussed at the 31 January 2018 Strategic Meeting. The recommendations were discussed at the 6 February 2018 Moreland Executive Group meeting and presented to Councillors at the 12 February 2018 Councillor Briefing. The Chief Financial Officer, the Finance Unit Manager and the Assistant Accountant were consulted regarding the financial implications. The Research Coordinator and Research Officer were consulted regarding the proposed outcomes and measures for recommendations. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications The implementation of the recommendations proposed will require a cross Council approach and collaboration. Given the constructive and positive contribution of the various areas of Council throughout the development of the Study, including significant contributions from members of the Steering Committee and key stakeholders, this is expected to work well. Almost half of the proposed recommendations will involve dedicated officer time for their implementation, which is beyond the capacity of the current Arts and Culture Unit. While there is a need for a cross Council approach and some initiatives can be delivered by other areas of Council, the development of a part time Arts Infrastructure Officer would be critical to achieving the Arts Infrastructure Plan’s outcomes within the intended timeframes. It is therefore anticipated that the role would need to be at least 0.8 EFT at a Band 6 level.

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In addition to the Arts Infrastructure Officer role, there is a requirement of an estimated $260,000 over 5 years for the remaining recommendations with associated ongoing costs at approximately $17,000 per annum. This would fund the first five priority projects but not other longer term projects. These are outlined below and would be provided as budget bids into future budget years. Availability of funding for these bids would affect the timeframes for implementation. There are 5 potential one-off budget bids that may be 5 potential one-off proposed over the course of the 5 year implementation budget bids over the plan: course of the  Consultant to develop framework for assessment of implementation plan for economic and social contribution of creative an estimated total of industries - estimated $10,000 $260,000 over 5 years (not including ongoing  Way-finding for the Brunswick Civic and Cultural maintenance costs for Precinct estimated $50,000 projects estimated at  Potential refurbishment of council owned building in $17,000 per annum). Coburg North estimated $100,000 plus ongoing life cycle cost of estimated $12,000 per annum  Development of Arts Moreland Digital Hub estimated $50,000 plus annual maintenance costs of estimated $5,000 per annum  Budget for micro loans scheme (estimated $50,000 over two years with pay back system in place as pilot).

The following projects would require further funds to implement, but will need to be scoped further. Estimated cost to deliver an arts facility on the former To be determined Kangan Institute site is not possible to predict at this stage as it would require negotiation with State government and other partnership arrangements. It is likely to require an investment of over $500,000. Pilot projects in arts clusters that involve local artists in Costs will be project public realm projects have not been costed because it specific and potentially would vary considerably and would be considered on a scoped within capital case by case basis. works project costs 7. Implementation If the Arts Infrastructure Plan is endorsed and subject to the 2018/2019 budget process, the Arts and Culture Unit will commence implementation of the Plan’s recommended initiatives. There is currently $50,000 seeding funding included in the proposed budget for 2018/2019 to commence implementation of the Plan which was allocated along with $30,000 to conduct this Feasibility Study in 2017/2018 as part of the four year Council Plan. If the proposed 2018/2019 budget is approved, this $50,000 will be utilised for the recruitment of a part-time Arts Infrastructure Officer commencing November 2018. Budget bids will be prepared in subsequent years for all other elements of the Plan.

Attachment/s 1⇩ Arts and Culture - Moreland Arts Infrastructure Plan D18/68439

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DSD4/18 DRAFT CHARLES MUTTON RESERVE PRECINCT FEASIBILITY PLAN (D18/32835) Director Social Development Youth and Leisure

Executive Summary Charles Mutton Reserve is a 15 hectare active open space and community reserve in Fawkner. The site has 2 football/cricket ovals, a disused athletics track that has been partially converted into 8 netball courts, 6 tennis courts, 3 lawn bowl greens (1 disused and currently being repurposed into a market garden) and a playground. It is centrally located, neighbouring Fawkner Primary School and within close proximity to public transport, Merri Creek, multiple shopping strips and short walk from neighbouring Coburg North. In 2017 Council commenced the development of a precinct plan for the site to:  Determine the future functions of the reserve;  Assess future opportunities for the reserve, and its facilities from a community, landscape, functional, access, structural, environmental and safety perspective;  Investigate opportunities to build social cohesion through design, integration and site redevelopment;  Identify the needs of the general Fawkner community, as well as existing and potential users groups, and identify opportunities as to how these needs could be addressed;  Investigate opportunities to enhance the passive spaces at the reserve; and  Develop a prioritised list of infrastructure works and estimate the costs of these works. The draft Precinct Plan was developed following consultation with the Fawkner community in October and November 2017. Key recommendations include:  Support active sport provision through targeted pavilion, ground and facility upgrades;  Create shared social spaces to reduce duplication in building infrastructure on the Reserve (where possible);  Investigate the formation of a sports club, involving all sports and community organisations based at Charles Mutton Reserve, to improve communication and shared focus to planning and site activation; and  Improve accessibility and connections across site (pathways). The draft Precinct Plan shows a total cost of over $4 million, of which, approximately $3 million is currently unbudgeted over the medium to long term horizon of the implementation plan. The draft Precinct Plan is presented to Council for consideration, recommending that it is released for public consultation and feedback until 15 April 2018.

Officer Recommendation That Council: 1. Endorses the Draft Charles Mutton Reserve Precinct Feasibility Plan, at Attachment 1 to this report, for public consultation until 15 April 2018. 2. Places a notice inviting feedback and written submissions in response to the Draft Charles Mutton Reserve Precinct Feasibility Plan in the Moreland Leader and Northern newspapers and on Council’s website. 3. Receives a final version of the Charles Mutton Reserve Precinct Feasibility Plan for consideration, following the completion of the consultation process.

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REPORT

1. Policy Context This report aligns to the 2017–2021 Council Plan:  Connected Community:  Key Priority: Set a clear vision and strategy for aquatics, leisure and sporting facilities to meet ongoing community needs; and  Deliverable: C2e) Recreation Planning – Develop a strategic approach to sporting infrastructure and precinct requirements across the municipality to better plan for and align infrastructure to ongoing community needs. The Precinct Plan for Charles Mutton Reserve will help Council to:  Maintain and enhance appropriate infrastructure and open space;  Ensure that the community has access to a range of sporting and recreational opportunities to maximise their potential;  Facilitate community connection and engagement;  Appropriately respond to the population health needs of people at all stages;  Facilitate people’s access to an appropriate range of services that meet their needs. This draft Precinct Plan was prepared in consideration and reference to the following documents:  Moreland Open Space Strategy (2012-2022)  Moreland Street Landscape Strategy (2012-2022)  Moreland Integrated Transport Strategy (2010)  Moreland Bicycle Strategy (2011-2022)  Moreland Playground Strategy (2016-2020)  Charles Mutton Reserve Transport Review GTA consultants (2017)  Moreland Arts and Culture Strategy (2011-2016). 2. Background Charles Mutton Reserve is a 15 hectare active open space and community reserve in Fawkner. The site has 2 football/cricket ovals, a disused athletics track that has been partially converted into 8 netball courts, 6 tennis courts, 3 lawn bowl greens (1 disused and currently being repurposed into a market garden) and a playground. Charles Mutton Reserve is centrally located, neighbouring Fawkner Primary School and within close proximity to public transport, Merri Creek, multiple shopping strips and short walk from neighbouring North Coburg. In 2017 Council commenced the development of a precinct plan for the site to:  Determine the future functions of the reserve;  Assess future opportunities for the reserve, and its facilities from a community, landscape, functional, access, structural, environmental and safety perspective;  Investigate opportunities to build social cohesion through design, integration and site redevelopment;  Identify the needs of the general Fawkner community, as well as existing and potential users groups, and identify opportunities as to how these needs could be addressed;  Investigate opportunities to enhance the passive spaces at the reserve;  Develop a prioritised list of infrastructure works and estimate the costs of these works.

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3. Issues The Precinct Plan Project commenced in July 2017, with Pollen Architects appointed in August 2017 to manage the project on behalf of Council. Community engagement occurred in September / October 2017, with an opportunities and constraints plan developed in November 2017. Key findings from the plan are identified below. Opportunities and constraints for Charles Mutton Reserve An Opportunities and Constraints Plan was developed in November 2017 in response to feedback from the community and Council officers as well as what is seen as being financially viable for the reserve. Key constraints/opportunities identified were:  Pathways do not traverse the entire reserve;  There are conflicts between playground and dogs (including being the only location for a water bubbler currently);  Conflict between car-park and footpath on Tyrell Crescent;  Difficult to safely get from the playground to the public toilet without walking on car park;  Cannot easily keep an eye on children at playground and on oval (playing sports) based on location;  Fence near tennis club is regularly vandalized;  Level change/retaining wall between old athletics track and oval is a barrier to the site;  Site does not feel welcoming – poor signage and high fences give a ‘closed’ feel;  Entrance from Creedon Street is not inviting/well signed;  Former steeple chase at the old athletics track is dangerous;  Lack of public toilet facilities;  Limited lighting aside from facilities  Sports ground lighting does not meet required lux levels;  Site landscaping and tree planting does not seem well planned, or consider succession planting requirements;  Storm water harvesting system does not currently extend to bowls and tennis facilities;  Limited and poorly positioned BBQ facilities;  Seating and shade locations do not encourage people to stop and relax at various points across the site;  Buildings and sporting facilities do not all meet current sporting association requirements (number of change rooms/umpire and first aid rooms/lighting levels/surface quality etc); and  Social facilities are duplicated across multiple buildings. Recommendations of the Draft Precinct Plan  Support active sport provision through targeted pavilion, ground and facility upgrades;  Create shared social spaces to reduce duplication in building infrastructure on the Reserve (where possible);  Investigate the formation of a sports club, involving all sports and community organisations based at Charles Mutton Reserve, to improve communication and shared focus to planning and site activation;  Improve accessibility and connections across site (pathways);  Create improved picnic and seating areas;  Undertake tree planting program to support succession planting;  Improve car park design/layout to better accommodate site traffic;

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 Improve site integration through installing visually permeable fences and new site signage;  Extend water harvesting to across site to extend water sustainability benefits to all clubs/users;  Improve connections to cycle and walking paths to improve sustainable transport modes. The Draft Precinct Plan is included at Attachment 1 and the Draft Implementation Plan is at Attachment 2. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Extensive community and stakeholder consultation has informed the development of the draft masterplan. Consultation included:  In park ‘drop in’ sessions at Charles Mutton Reserve;  Online survey (85 completed);  One-on-one stakeholder meetings;  Public meeting; discussing the issues and opportunities identified (approximately 25 attendees); and  Letter box drop. Further to this, Council departments were consulted in the process of drafting the Precinct Plan and forming recommendations. The draft Precinct Plan design, shown in Attachment 1, has been developed and modified to address specific points raised by the broader community, stakeholder and Council feedback. In relation to the draft precinct plan, it is recommended that from 15 March 2018 until 15 April 2018 Council invites written feedback in response to the Draft Charles Mutton Reserve Precinct Plan via an advertisement in the Moreland Leader newspaper, a letterbox drop to surrounding residents, in park signage, Council’s website and promotion in social media. Following the conclusion of the consultation period, the precinct plan will be updated and finalised before being submitted to Council for consideration in June 2018. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications A high level cost estimate on the draft masterplan indicates that the masterplan will cost $4 million to implement. Currently, in the five year capital works program Council has $1.15 million allocated to the following works:

Netball pavilion and car park ($560,970) To be confirmed – pending 2018/2019 business case Cricket pavilion upgrade (revised to $683,400) Existing CAPEX Public Toilets x 2; cricket and netball ($180,000) Existing CAPEX Tennis pavilion (minor refurbishment) ($96,600s) Existing CAPEX Total: $1,520,970 ($1,150,000 in budget/gap of $370,970)

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The proposed works program identifies the following works occurring in the medium term (5 to 10 years):  Upgrade parking/pedestrian interface on Tyrell Crescent;  Tennis court resurfacing;  Improvements to bowls/market garden area.  Site fencing and signage improvements;  Pathway/old athletics track upgrades, improved accessibility and pathway lighting;  Upgraded picnic, seating and shelter facilities; and  Tree planting and WSUD. Total: $1,600,450 (unbudgeted at this stage) The following capital works would occur in the long term (10 years plus delivery):  Sports field lighting;  Playground upgrade;  In park exercise equipment;  Seating and access improvements from netball courts to AFL oval;  Irrigation, new garden beds, landscape improvements, etc; Total: $1,049,500 (unbudgeted at this stage) This leaves a currently identified gap of approximately $3 million on the draft Precinct Plan presented. However it is noted that the project components may vary through feedback on the draft precinct plan. In recognition of this, an updated cost plan will be prepared as part of the development of the final report. However, early indications indicate that in order to deliver the entire scope of the draft Charles Mutton Reserve Precinct Plan, further funding will be required in Council’s future capital works budgets. Council officers will seek grants and co-investment opportunities to implement the unfunded components of the masterplan. 7. Implementation Action Date Open public feedback on draft precinct plan 15 March 2018 Close public feedback on draft precinct plan 15 April 2018 Present final precinct plan to Council 13 June 2018

Attachment/s 1⇩ Charles Mutton Draft Precinct Plan Report D18/77408 2⇩ Action Implementation Plan - Charles Mutton draft Precinct Plan D18/77510

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DSD5/18 ANNUAL AND WINTER SPORTS GROUND TENANCY ALLOCATIONS (D18/56955) Director Social Development Youth and Leisure

Executive Summary Council has a strong commitment to providing its community with active sport and recreation opportunities, offering a wide range of sporting facilities and support to residents and visitors to the municipality. Council’s Allocation and Use of Sporting Facilities, Grounds and Pavilions Policy 2016 (the Policy) provides a framework for the annual and seasonal allocation of sporting grounds and pavilions to clubs through a tenancy agreement. In line with the Policy, facilities are allocated to clubs with sound governance structures, open membership for men, women and juniors, and a demonstrated commitment to social responsibility, including participation in club development programs. Thirty three winter and seasonal tenancy applications were received from clubs and all requests are recommended to be accommodated. This report also provides an update on progress of the clubs levels in junior and female participation.

Officer Recommendation That Council: 1. Allocates sports grounds and pavilions for the 2018 annual and winter season to the nominated clubs shown in Attachment 1 to this report. 2. Continues with the practice of allocating Tuesday night training sessions at City Oval to the West Coburg Football Club in alignment with their fixtured home game, noting this will only be seven occasions across the 2018 season. 3. Notes any club owing ground and pavilion fees from previous seasons, or owing any other debt to Council, as outlined in Confidential Attachment 2 to this report, will be informed that no ground allocation will be granted until payment is made. 4. Notes clubs must provide all required documentation to Council prior to receiving an allocation of sports grounds and pavilions for the 2018 annual winter season. 5. Authorises the Director Social Development to make any changes necessary to the allocation of facilities for the 2018 annual and winter season. 6. Notes current junior and female participation levels at sports clubs contained within this 2018 Annual and Winter Sports Ground Tenancy Allocations report.

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REPORT

1. Policy Context The Moreland City Council Allocation and Use of Sporting Facilities, Grounds and Pavilions Policy 2016 (the Policy), together with the Sporting Facilities, Grounds and Pavilions User Guide (the User Guide) provide a framework for the allocation for Council’s sports facilities and outline the terms and conditions of use. 2. Background At the Council meeting in February 2016, Council adopted a revised Policy. The Policy, together with the User Guide outlines the terms and conditions of use for Council’s sports facilities. Priority leasing and allocation of facilities will be given to clubs that:  Are inclusive of people with disabilities, and actively support juniors, females and people from culturally and linguistically diverse backgrounds (CALD) to participate in recreation;  Demonstrated participation by Moreland residents;  Comply with all previous occupancy requirements; and  Completed approved capital work projects to the satisfaction of Council. Clubs providing sport, recreation and physical activity opportunities must develop and demonstrate policies, strategies and active programs that increase the participation, general health and wellbeing of juniors, girls and women. The Policy states that by March 2019, leasing and allocation of Council facilities will only be provided to clubs whose membership provides the following in their respective sporting codes:  At least one junior team/side;  At least one female team/side;  Registered sport association development programs; and  Female representation on club committee and/or board. 3. Issues Capacity of Moreland’s sporting grounds Tenancy and allocation applications are considered firstly in relation to the capacity of Moreland’s sporting grounds, and secondly with respect to the club’s compliance to the Policy. As with previous seasons, Council’s facilities (grounds and pavilions) are being fully utilised/occupied. With capacity maximised and no new facilities available, Council officers are mindful to ensure allocations do not exceed ground capacity. Excessive allocations result in overused and damaged playing surfaces. This creates unsafe playing conditions and leads to temporary ground closures, which can impact upon club utilisation in the medium term, and create additional maintenance requirements to bring back to the appropriate standards. Sporting ground and pavilion allocation policy compliance A list of clubs applying for a winter and annual sports ground and pavilion allocation can be seen in Attachment 1. This attachment indicates the participation levels of genders in juniors and seniors, including the numbers of teams each club has.

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Thirty three winter and seasonal tenancy applications were received, and of these one club has not indicated either a junior or a female team, and seven not indicated a female team (in any age group or competition) for 2018:  Coburg City Football Club (Jackson Reserve and De Chene Reserve shared with Moreland Zebras) has not indicated a female team;  Coburg Football Club (City Oval) has not indicated either a junior or female team;  Hadfield Football Club (Martin Reserve) has not indicated a female team;  Moreland Lacrosse (Fleming Park) has not indicated a female team;  North Brunswick Football Club (Allard Park) has indicated junior female participation only, though no female team;  North Coburg Rebels Baseball Club (Parker Reserve) has indicated junior and senior female participation only, though no female team;  Northern Saints Football Club (Mutton Reserve) has indicated junior female participation only, though no female team;  Oak Park Football Club (JP Fawkner Reserve East) hasindicated junior female participation only, though no female team. Council officers are currently working with all non-compliant clubs to develop strategies and actions to establish female teams by winter season 2019. Winter 2019 allocations planning The end of the three year implementation is the winter 2019 season. Should any of these clubs fail to register a female team for season 2019, the Policy indicates that they will be non-compliant and Council will not provide either a lease or allocation of facilities to that club for that season. Council officers are already meeting and working with these non-compliant clubs to develop strategies and actions to establish female teams for the current 2018 winter season. This includes working in partnership with State Sporting Associations and local sporting associations, in the delivery of:  inclusive training programs for women and girls  workshops to develop strategic plans to work with these clubs to grow the competitions in line with the sporting association’s female participation strategies. to meet the minimum requirements of the Policy. City Oval In June 2011, Council resolved (DSD19/11) to provide access to West Coburg Football Club (WCFC) to use City Oval. This arrangement commenced in season 2015. For the 2018 season seven home games have been fixtured for WCFC in consultation with AFL Victoria, Essendon District Football League, Coburg Lions and Council officers. As per previous seasons the arrangement for training has been to allow WCFC to access the ground on Tuesday nights prior to each home game for training. For the 2018 season the Coburg Football Club has requested that the WCFC not access City Oval for training on Tuesday nights, as it would like to access the night for training themselves. The Club has offered Wednesday or Friday nights to WCFC as alternatives. Neither of these nights are appropriate for WCFC as training nights across all community football clubs are conducted on Tuesday and Thursday nights with competitions held on Saturday. As per previous seasons, Council officers recommend allocating Tuesday nights to WCFC for training prior to fixtured games, noting that this will be only 7 occasions across the 2018 season.

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Summer 2017 – 2018 tenancy allocations review For summer season 2017/2018, Council allocated facilities to 13 cricket clubs. The following provides a snapshot of the standing of clubs with respect to junior and female participation: Number of clubs Number of clubs Number of clubs Number of clubs fielded senior fielded junior male fielded female men’s teams teams teams 13 13 12 8

The following club did not field a junior team in 2017 – 2018: 1. Pascoe Vale Central Cricket Club (CC) – Oak Park Reserve As part of Pascoe Vale Central CC tenancy application it indicated it would field a junior team. However, as the season progressed, officers found that the club did not register any junior teams this season. Last season the club fielded four junior male teams. Council officers are working with the club to ascertain why this drop off in junior participation occurred. Overall, cricket clubs experienced growth in female team registrations with junior cricket experiencing higher growth. Premier female teams continued to be represented by Coburg Cricket Club and Brunswick Cricket Club. Coburg CC and Glenroy CC merged to field a second Community female senior team. Furthermore, the Victorian Turf Cricket Association (VTCA) established a new senior female competition with St Francis CC entering a team. The North West Metropolitan Cricket Association (NWMCA) had one under 13 competition in 2016/17. This season, by demand, a second under 13 competition started as well as an under 15 competition. Moreland clubs were well represented in these competitions – Brunswick CC, Haig Fawkner CC, St Francis CC, Pascoe Vale Hadfield CC, West Coburg CC and Pascoe Vale United CC. The following clubs did not field female teams in 2017/2018: 1. East Coburg CC – Brearley Reserve 2. St Andrews Pascoe Vale CC – Cole Reserve 3. North Brunswick Rosebank CC – Allard Park 4. Oak Park CC – JP Fawkner Reserve East 5. Pascoe Vale Central CC – Oak Park Reserve. Summer 2018/2019 allocations planning Council officers are currently meeting and working with summer season clubs that are yet to be compliant with the Policy to develop strategies and actions to establish female teams for the summer season 2018/2019. This includes discussions with state sporting associations and local cricket associations, to develop plans to work with these clubs to grow the competitions in line with their strategy. Should any of these clubs fail to register a female team by season, 2019/20 (which is the end of the 3 year compliance period), the Policy indicates that they will be considered non-compliant and Council will reserve the right not to allocate facilities for that season. Outstanding fees Council officers monitor the payment of fees, and clubs with outstanding debts are advised that these debts could affect future ground allocations. All clubs with outstanding debts receive in writing a request to finalise payment. Relevant state sporting associations are also advised.

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Confidential Attachment 2 details current debtors at the time of this report. It is recommended that these clubs are not provided with an allocation until these debts have been paid. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Recreation Services have consulted all relevant sporting bodies in the preparation of this report, including:  Lacrosse Victoria  Cricket Victoria  AFL Victoria  North West Metropolitan Cricket Association  Essendon District Football League  Baseball Victoria  Victorian Amateur Football Association  Yarra Junior Football League  Football Federation Victoria. Internal consultation has been undertaken between the Recreation Services Unit and Open Space Unit to confirm the allocation of facilities. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications The projected fees and charges income for the 2018 annual and winter sports ground and pavilion rental is $133,423.30. All clubs owing money as shown in Confidential Attachment 2 have been formally notified regarding their outstanding fees and will not be provided access to their allocated facilities until all accounts are paid. 7. Implementation Council officers will work with clubs to ensure any outstanding documentation is received and outstanding fees are paid prior to allocation confirmation. Once adopted, clubs will receive written notification of their allocation within 14 days. Council officers will continue to actively support clubs that do not currently comply with the requirements of the Policy to develop strategies and actions to establish female and junior teams.

Attachment/s 1⇩ Annual and winter sports ground allocations 2018 D18/66092 2 D18/68441 2018 Winter and annual sports ground tenancy allocations - Outstanding debtors - confidential report - attachment 2 Pursuant to sections 77(2)(c) and 89(2)(h) this attachment has been designated as confidential by the Chief Executive Officer because it relates to any other matter which the Council or special committee considers would prejudice the Council or any person.

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DSD6/18 BRUNSWICK HOCKEY FIELD REFURBISHMENT (D18/63788) Director Social Development Youth and Leisure

Executive Summary The Brunswick Secondary College hockey field was installed in 2008 in partnership with Department Education Training and Council. It is used by the students during the school curriculum for various sports, and at other times by community sporting organisations. Brunswick Hockey club is the primary sport club user, with various cricket clubs also using the space for pre-season training. Although regular maintenance has been carried out, the surface has significant flaws which have been deemed dangerous and unsafe. In its current condition, the field no longer meets the Hockey Victoria standards, there are safety concerns and the risk of potentially causing serious injury to students and club members. Brunswick Hockey Field refurbishment was included in the 2017/2018 capital works program in September 2017 (DCS52/17) with a budget of $965,000. Design documentation and site reports were prepared to refurbish the field with the latest synthetic grass technology. A pre-tender estimate valued the refurbishment works at $965,000, exclusive of any construction contingencies, fittings and equipment, or external landscaping. A public tender seeking submissions from appropriately licensed and experienced contractors was advertised in The Age newspaper on 28 October 2017. Two tenders were received by the closing date of 22 November 2017. Tenders called for a fixed price lump sum. The tender evaluation process identified Tuff Turf ‘N’ Co Pty Ltd as the preferred tenderer. Tuff Turf ‘N’ Co Pty Ltd are the lowest priced tenderer and an experienced contractor in similar works. Attachment 1 outlines the evaluation in a matrix format. The tender was originally awarded within Chief Executive Officers delegation at $694,393.50. However due to latent conditions on site it is expected that the expenditure will exceed the Chief Executive Officers delegation. As such Council authorisation is sought to authorise the Director Social Development to approve any contingency up to the $965,000.00 allocated budget. The removal of the old synthetic surface had revealed that there was an existing asphalt seal, inferred to measure between 0.02m and 0.05m around the field. This was not picked up through the initial soil test completed prior to tender as some areas didn’t have asphalt as well as the lack of ‘As Build’ drawing and details provided by the school from 2007. The inadequate asphalt seal was to provide protection from the water contacting the highly reactive clay subgrade which has contributed to the movement of the surface. To avoid similar past issues with surface movement and to stabilise the subgrade surface additional works are needed at greater depths than initially required. A new asphalt seal layer expanding beyond the playing field of 1m will need to be installed. In addition, a new southern fence with new upright concrete and spoon drainage is also required. The above extra works have pushed out the completion date to 16 April 2018. The school has been advised and is comfortable with the additional works which will result in a safer and better surface.

Officer Recommendation That Council authorises the Director Social Development to do all things necessary to execute any variations to Contract 654T - Brunswick Secondary College Hockey Field Refurbishment and any other required documentation, including authorising any cost over runs, provided the overall costs do not exceed the allocated budget of $965,000.00.

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REPORT

1. Policy Context This project is in line with Council Plan 2017-2021 under the theme ‘Connected Community’ key priorities, ‘set a clear vision and strategy for aquatics, leisure and sporting facilities to meet ongoing community needs’. This project also meets a number of objectives within Moreland City Council’s Sport and Physical Activity Strategy 2014-2018:  6.2.1 To encourage participation in sport and physical activity:  Continue to seek opportunities to improve the physical environment of Moreland in a way which encourages greater participation in physical activity.  6.2.2 To ensure an adequate supply and distribution of good quality sporting infrastructure used in the most effective and efficient manner possible:  Sport fields and ovals (including surface upgrades).  6.2.3 Ensure Moreland’s approach to improving sport and physical activity is underpinned and well informed by robust policies, strategies and plans:  Investigate joint school/community initiatives that increase opportunities for sport and physical activity. 2. Background The Brunswick Secondary College hockey pitch was installed in 2008 in partnership with Department Education Training, and Council. Used by students during the school curriculum for various sports, with line markings for hockey, soccer and tennis, it is used outside of school hours by community sporting organisations. Brunswick Hockey Club is the primary sport club user, with various cricket clubs also using the space for pre-season training, predominantly when alternative grounds are not available. Even though regular maintenance has been carried out, the surface has significant flaws which are deemed dangerous and unsafe. It no longer meets the Hockey Victoria standards required to play hockey. In its current state of use, there are safety concerns and the risk of potentially causing serious injury to students. Brunswick Hockey Field refurbishment was added as a 2017/2018 capital works project in September 2017 (DCS52/17). Design documentation and site reports were prepared to refurbish the field with the latest synthetic grass technology. A pre-tender estimate valued the refurbishment works at $965,000 exclusive of any construction contingencies, fittings and equipment, or external landscape. A public tender seeking submissions from appropriately licensed and experienced contractors was advertised in The Age newspaper on 28 October 2017. Two tenders were received by the closing date of 22 November 2017. Tenders called for a fixed price lump sum. The scope of this project includes:  Removal of existing synthetic grass surface;  Stabilise sub- base where required;  Install appropriate drainage on the southern side of field; and  Install new synthetic grass surface in accordance of Hockey Victoria’s facility requirement guidelines.

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3. Issues The following submissions were received. The two tenders were well under the pre-tender estimate.  Tiger Turf Pty Ltd; and  Tuff Turf ‘N’ Co Pty Ltd A tender evaluation panel was established with two Council officers from the Recreation Unit as well an independent project manager engaged to assist with the evaluation. All tenders were evaluated based on the pre-defined evaluation criteria, including:  Compliance with the conditions of tender;  Experience and Resources;  Construction Program;  Contractor Management Systems; and  Tender Price. The evaluation process identified Tuff Turf ‘N’ Co Pty Ltd as the preferred tenderer based on the results of the evaluation matrix, included as Attachment 1. The tender was awarded within Chief Executive Officers delegation at $694,393.50. However due to latent conditions on site it is expected that the expenditure will exceed the Chief Executive Officers delegation. As such Council authorisation is sought for the Director Social Development to approve any contingency up to the $965,000.00 allocated budget for the project. Council’s Procurement team has advised that, in these circumstances, the proposed action is satisfactory. Environmental implications A site contamination report was carried out. The report stated that there is no soil contamination. Social implications Brunswick Hockey Field is currently used by the students and Brunswick Hockey Club. The refurbishment will provide a safe playing environment for the community whilst reducing risk for the users. The new field will enable more users to access the facility. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Consultation has occurred with the Project Board established through Council’s MP2 project management framework. Advice has been sought from the Court Technology Victoria, School Principal Brunswick Secondary College, School’s Project Officer Brunswick Secondary College and the Brunswick Hockey Club committee members. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter.

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6. Financial and Resources Implications The allocated budget is $965,000.00 however Council has accepted the Tuff Turf ‘N’ Co Pty Ltd tender price of $694,393.50. Officers are confident that the project can be delivered within the allocated budget of $965,000.00. 7. Implementation The construction works for this facility are currently in progress and are scheduled to conclude by end of April 2018, enabling the refurbished field to be utilised during the second school term, and the beginning of hockey season.

Attachment/s 1 D18/65505 Contract 654T Tender Evaluation Matrix - Brunswick Secondary College Hockey Field Refurbishment Pursuant to sections 77(2)(c) and 89(2)(d) this attachment has been designated as confidential by the Chief Executive Officer because it relates to contractual matters.

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DED9/18 NOTICE OF INTENTION TO DECLARE A COMBINATION SPECIAL RATE AND CHARGE SCHEME - SYDNEY ROAD, BRUNSWICK (D17/463722) Director Planning and Economic Development Economic Development

Executive Summary The Sydney Road Brunswick Association (SRBA) has written to Council requesting Council renew the Combination Special Rate and Charge Scheme (Scheme or Special Charge) for the Sydney Road Brunswick Shopping Precinct (Shopping Precinct). The new Scheme for the Shopping Precinct will in effect continue on from the current Scheme, which ends on 30 June 2018. The new Scheme is proposed to run for 5 years from 1 July 2018 to 30 June 2023 and will raise an amount of $344,190 in its first year (with corresponding amounts, as set out in proposed Declaration of Special Rate and Charge, in the second, third, fourth and fifth years of the Scheme (as adjusted)) for the promotion and marketing of the Shopping Precinct. The Scheme is for the purposes of marketing, promotion and development of the Shopping Precinct. This report sets out the statutory process for the renewal of the Sydney Road Brunswick Shopping Precinct Combination Special Rate and Charge Scheme 2018-2023, and seeks Council’s endorsement to commence that statutory process. Further, this report proposes Council gives notice of its intention to declare a Combination Special Rate and Charge Scheme for the Sydney Road Brunswick Shopping Precinct. Through publication of the public notice in the newspaper chosen by Council and on Council’s website, and separate notification of the relevant owners and occupiers of the proposed Declaration, the statutory process also seeks submissions and any objections from property owners and businesses in relation to the proposed Special Charge. Officer Recommendation That Council: 1. Notes the letter sent by Council to the owners and occupiers of the properties included in the Sydney Road Brunswick Shopping Precinct (Shopping Precinct) proposing the renewal of a Combination Special Rate and Charge, the letter received from the Sydney Road Brunswick Association (SRBA) requesting the renewal of a Special Charge (Attachments 1 and 2) and, having otherwise considered all relevant matters, commences the statutory process under the Local Government Act 1989 to re- introduce a Combination Special Rate and Charge Scheme for the properties within the defined Shopping Precinct (Special Charge or Scheme), such Special Charge to raise an amount of $344,190 per annum for a period of 5 years, commencing on 1 July 2018 and ending on 30 June 2023. 2. In accordance with sections 163(1A) and 163B(3) of the Local Government Act 1989, publishes a public notice in the Moreland Leader and Northern Leader newspapers of the intention of Council to declare at its ordinary meeting to be held on Wednesday, 13 June 2018 in accordance with the proposed Declaration of Combination Special Rate and Charge, (Attachment 4 Proposed Declaration of Special Charge), such Special Charge to be for the purposes of defraying expenses to be incurred by Council in providing funds to the incorporated body known and operating as the Sydney Road Brunswick Association, which funds, administratively only and subject always to the approval, direction and control of Council, are to be used for the purposes of the appointment of a part time Precinct Manager, promotional, advertising, marketing, business development and other incidental expenses as approved by Council, and agreed to from time to time between Council and the SRBA, all of which are associated with the encouragement of commerce, retail and professional activity and employment in the Shopping Precinct.

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3. In accordance with section 163(1C) of the Local Government Act 1989, sends separate letters enclosing a copy of the public notice to the owners and occupiers of the properties referred to and set out in the schedule of properties forming a part of the Proposed Declaration of Special Charge, advising of the intention of Council to declare the Special Charge at its ordinary meeting to be held on 13 June 2018, the amount for which the property owner or the occupier (being a person who as a condition of a lease under which the person who occupies the property is required to pay the Special Charge) will be liable, the basis of the calculation and distribution of the Special Charge and notifying such persons that submissions and/or objections in writing in relation to the Proposed Declaration of Special Charge will be considered and/or taken into account by Council in accordance with sections 163A, 163B and 223 of the Local Government Act 1989. 4. Advises the SRBA of the matters specified in paragraphs 1, 2 and 3 of this resolution. 5. Appoints Councillor______as Chair, and appoints Councillors ______, ______and ______, to a Hearing of Submissions Committee, established by Council under section 223(1)(b)(i), to hear any persons who in their written submissions under section 223 of the Act have requested they be heard in support of their submissions. 6. Sets the Hearing of Submissions Committee meeting for 6pm on 16 May 2018 at the Moreland Civic Centre, 90 Bell Street, Coburg. 7. Authorises the Director of Economic Development and Planning: a) To carry out any and all other administrative procedures necessary to enable Council to carry out its functions under section 163A and section 163(1A), (1B) and (1C) and sections 163B and 223 of the Local Government Act 1989; and b) To prepare a funding agreement between Council and the SRBA to formalise the administrative operations of the Special Charge, such agreement being to ensure that at all times, and as a precondition to the payment of any funds by Council to the SRBA, Council is, and remains, legally responsible for approving, directing and controlling the expenditure of the proceeds of the Special Charge in accordance with its obligations under the Act to do so. 8. Directs that the agreement specified in paragraph 6(b) of this resolution is to be subsequently submitted to Council for approval.

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REPORT

1. Policy Context Moreland’s Economic Development Strategy 2016–2021 recognises that it is important to ensure Activity Centres within the municipality are economically attractive. The Strategy emphasises the importance of working with business associations and other stakeholders to implement and oversee Special Rate and Charge Schemes (and other initiatives) for marketing, promotional and business development purposes. 2. Background A vibrant, active and successful shopping precinct can provide many benefits to the community, including:  Local employment;  Diversity of businesses;  Space for community to socialise and shop;  Meeting places;  Entertainment; and  Social inclusion. The Sydney Road Brunswick Shopping Precinct (Shopping Precinct) is a mixed-use shopping precinct, and is one of two shopping precincts located in Moreland that benefit from an existing special rate and charge scheme. Special rate or charge schemes enable retail shopping strips, the traders’ associations which represent its members and the businesses which operate within them to strategically plan, market and manage their promotional activities as a collective group. A special rate and charge (Scheme) has generally and successfully operated in the Shopping Precinct since 1993. The current Scheme is a renewal, and seeks to re- introduce the existing Scheme (which ends on 30 June 2018) as a further 5 year program. Council has received a written request from the Sydney Road Brunswick Association (SRBA) to re-introduce a Special Charge Scheme for the Shopping Precinct for a further 5 year period (Attachment 2). The letter received from the SRBA requests that the new Scheme operates over a further 5 year period, to commence on 1 July 2018 and end on 30 June 2023. The SRBA has also requested, and Council officers agree, that there be no percentage increase on the amounts payable by the properties for the duration of the Scheme. The Local Government Act 1989 (the Act) allows Council to levy a Special Rate or Charge or a combination of a Special Rate or Charge on properties within a defined geographical area if Council considers that those properties will receive a ‘special benefit’ from the expenditure of the funds to be raised by the Special Charge. It is otherwise proper for Council, given its role under the Act, to perform functions which seek to encourage and promote employment and commerce within the municipality. In recommending the Scheme to Council, it is considered that the properties in the Scheme area will receive a relevant ‘special benefit’ because those persons who will be liable or required to pay the Special Charge will receive a benefit which is greater than, or additional to, the benefits which persons who are not required to pay the Special Charge will receive. Further details of those benefits are set out in the Proposed Declaration of Special Charge. The purpose of the Scheme is to defray promotional, advertising, marketing and business development expenses which will be, or will have been, incurred by Council in connection with the encouragement of commerce, retail, professional activity and employment in the Shopping Precinct.

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The proposed Scheme boundary will remain relatively unchanged from the current Scheme boundary. A total of 620 rateable properties (referrable to the existing businesses conducted on those properties) are included within this designated Scheme area. A description of the land and the properties to be included in the Scheme are as follows –  30-890 (inclusive) and 29-881 (inclusive) Sydney Road, Brunswick;  1-8 (inclusive) Sparta Place, Brunswick; and  2-22 (inclusive) Tripovich Street, Brunswick. Because it is considered they will also receive a relevant ‘special benefit’, the Scheme will also apply to ‘non-residential’ rateable properties situated in Sydney Road, Brunswick, between Brunswick Road and Moreland Road. This will include properties that directly front Sydney Road and properties that are accessible via laneways or arcades, for example, Sparta Place, Barkly Square and Brunswick Market. Directly and indirectly, it is considered that a renewal of the Special Charge will enhance the viability of the Shopping Precinct as a commercial and retail precinct through increased economic activity. A renewed Scheme will enable and/or assist in:  Continuing collective marketing and promotion of the Shopping Precinct as a whole, which will assist in creating a greater awareness of and profile for the area, including what the Shopping Precinct has to offer to the local community, and its visitors and customers;  Allowing all businesses in the Scheme to benefit from the continuation of a well- resourced and supported business association, one which coordinates the daily management of business activities, and drives the overall strategic direction of the Shopping Precinct with ongoing support from Council; and  Promoting an enhancement of property values and an improvement in the overall use, enjoyment and occupation of properties and businesses within the Shopping Precinct area. This report, dealing with the intention of Council to declare the Special Charge and to engage with the community in relation to the proposal, presents Council with the first statutory requirement in facilitating a renewal of the Scheme. 3. Issues The viability of the Shopping Precinct as one of Moreland’s Major Activity Centres will be dependent, at least in part, on an ability of the Shopping Precinct to be represented by and as a cohesive management group of businesses, thereby allowing the businesses within the Shopping Precinct to have and enjoy an ability to be provided with a unified approach to marketing and promotion, and access to services for the Shopping Precinct that are over and above Council’s normal and ‘standard’ services. While Council may choose not to reintroduce the Scheme, it is noted that there may thereby be an ‘expectation’ from other commercial precincts in the municipality that Council will in the future fund marketing and promotional activities for those precincts.

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To the extent there are any ‘risks’ to Council in relation to any renewal of the Scheme, Council officers consider that such ‘risks’ will have been satisfactorily addressed because:  Council has engaged special rate and charge legal consultants to assist with the statutory process to renew the Scheme;  The SRBA will be required to enter into a formal funding agreement with Council for the duration of the Scheme, which will set out under the ongoing authority and direction of Council the specific purposes for which the funds can be spent;  The SRBA will be required to submit quarterly financial and activity reporting documentation;  The funds derived from the Scheme will not be paid to the SRBA unless and until all reporting is received and approved by Council;  The SRBA will be required to be and remain an incorporated entity throughout the life of the Scheme and to act in accordance with the Associations Incorporation Reform Act 2012;  The SRBA will be required to develop and adopt their five year Business Plan to guide the expenditure of the funds (that Plan, whilst presented to Council at this stage as a ‘draft Plan’, will be finalised to Council’s satisfaction before the Special Charge is declared);  The SRBA will be required to expend all monies raised by the Scheme on behalf of Council as an administrator of the funds and will at all times be bound by the funding agreement with Council. This means that the SRBA will at all times be acting under Council’s direction in relation to the expenditure of the funds, with Council having reserved to itself all discretions relevant to the proceeds of the Special Charge; and  Section 164 of the Act enables Council to separately discontinue the Scheme if there is any inappropriate expenditure by the SRBA. Legislative The Act requires Council to determine a number of matters when considering whether or not to declare a Special Rate or Charge. These are all set out in the Proposed Declaration of Special Charge at Attachment 3, and include: The total cost of the Special Charge The total cost of implementing the Special Charge, including:  The annual amount which the SRBA has budgeted to spend on various marketing, promotional and other activities for the Shopping Precinct; and  Council’s own administrative costs in relation to the Scheme. It is proposed that the Scheme will be in place for a period of 5 years, commencing on 1 July 2018 and concluding 30 June 2023. During the period of the Scheme, it is intended for Council to levy the following amounts:  For the first year of the Scheme (being the period 1 July 2018 to 30 June 2019), an amount of $344,190 will be levied;  For the second year of the Scheme (being the period 1 July 2019 to 30 June 2020), an amount of $344,190 will be levied;  For the third year of the Scheme (being the period 1 July 2020 to 30 June 2021), an amount of $344,190 will be levied;  For the fourth year of the Scheme (being the period 1 July 2021 to 30 June 2022), an amount of $344,190 will be levied; and  For the fifth year of the Scheme (being the period 1 July 2022 to 30 June 2023), an amount of $344,190 will be levied. For the total period of the Scheme, a total amount of $1,720,950 will be levied by Council.

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The criteria to be used as the basis for declaring the Special Charge The criteria which form the basis for proposing the declaration of the Special Charge are:  The ownership of rateable land within the Shopping Precinct area which is used, or reasonably capable of being used, for commercial, retail or professional purposes;  Geographic criteria as set out above and being specially-benefited rateable land as situated within the Sydney Road Brunswick Shopping Precinct; and  On the basis of ‘tiered-benefit’ classifications which are referred to below. It is proposed that the Special Charge be assessed and levied on the basis of, firstly, a rate in the dollar applied to the capital improved value (CIV) of each property included in the Scheme (such values are to be initially determined as those in force as at 1 July 2018) and secondly, on the basis of tiered benefit classifications so that for the first, second, third, fourth and fifth years of the Scheme, the following amounts will be payable by those properties in the corresponding tiered benefit classifications:  Tier 1 – (CIV $0 – $399,000) properties pay $260;  Tier 2 – (CIV $400,000 – $599,000) properties pay $330;  Tier 3 – (CIV $600,000 – 799,000) properties pay $445;  Tier 4 – (CIV $800,000 – 999,000) properties pay $585;  Tier 5 – (CIV $1,000,000 – 1,999,000) properties pay $670;  Tier 6 – (CIV $2,000,000 – 2,999,000) properties pay $1,100;  Tier 7 – (CIV $3,000,000 – 3,999,000) properties pay $1,500; and  Tier 8 – (CIV $4,000,000 plus) properties pay $1,900. Benefit ratio The estimated proportion of the total benefits of the Scheme to which the performance of the function and the exercise of the power relates (including all special benefits and community benefits) that will accrue as special benefits to all of the persons who are liable or required to pay the Special Charge is considered to be in a ratio of 1:1 (or 100%). This is on the basis that, in the opinion of Council officers, all of the services and activities to be provided from the expenditure of the proposed Special Charge are specific marketing, promotion, and advertising related and will, accordingly, only benefit those properties and businesses included in the Scheme, being those properties used, or reasonably capable of being used, for retail, commercial or professional purposes with the Scheme area, and no other person or group. 4. Consultation Council’s Economic Development team have been working closely with the SRBA throughout the pre-intention to declare stage of this proposed renewal. The SRBA have been working to develop a draft Business Plan which will guide the Shopping Precinct’s business and marketing activities over the next 5 years, in the event that a new Scheme is successfully declared. Business operators were provided with a survey (Attachment 4) in order to give feedback and opinions on past marketing and management activities and suggested activities for the future (this feedback has been considered in developing future activities and priorities for the Business Plan). A total of 122 businesses responded to the survey with the majority (74.79%) indicating that they ‘Support the Special Rate Levy collected from all businesses for marketing and promoting the street’ and 86.55% of respondents agree ‘with the SRBA being the body for marketing of Sydney Road Brunswick’.

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The statutory process required to declare a Special Charge provides the community generally, and businesses and properties in the Scheme particularly, with the opportunity to make a submission and/or an objection to Council on the proposed Scheme. Any person may make a written submission to Council under sections 163A and 223 of the Act. In addition, any person (being a property owner or occupier included in the Scheme) who is liable or required to pay the Special Charge has the right to object to the proposed declaration and to make a written objection to Council under 163B of the Act. Council is required to consider any submissions and take into account any objections prior to making a final decision. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications Administration of the proposed Scheme renewal will take place through Council collecting funds and then distributing the funds to the SRBA by way of quarterly instalments each year with a requirement that the funds be spent in accordance with the approved Business Plan, the annual marketing plan and the Funding Agreement. The administration of the Scheme requires dedicated Council officer time and input from a number of other internal branches such as Economic Development, Revenue Services and Finance, and is included in Economic Development’s base budget. 7. Implementation If Council resolves to commence the statutory process:  Public notice of the Proposed Declaration of Combination Special Rate and Charge Scheme will be published in the Moreland Leader and Northern Leader newspapers on Monday, 19 March 2018 and displayed in the Brunswick Town Hall and the Coburg Civic Centre and on Council’s Internet website;  Notice of ‘Intention to Declare’ letters will be sent to all affected property and business owners with a copy of the proposed of Proposed Declaration of the Combination Special Rate and Charge Scheme Public Notice advising of the proposed Scheme renewal, the statutory process and the proposed levy amounts on Tuesday, 20 March 2018;  Submissions and objections will be due by 5 pm on Wednesday 25 April 2018;  Meeting of Committee of Council Hearing of Submissions Committee, as established by Council under section 223(1)(b)(i) of the Act, to hear any persons who in their written submissions under section 223 of the Act have requested they be heard in support of their submissions on 16 May 2018;  Ordinary meeting of Council for Council to make a decision on the proposed Scheme on 13 June 2018;  Council to advise by letter all affected property and business owners of the decision regarding the Sydney Road Brunswick Combination Special Rate and Charge and reasons for the decision on 20 June 2018; and  All affected property and business owners will receive their yearly rates notices which will set out their levy payment under the Scheme.

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Attachment/s 1⇩ Letter sent by Council to Owners and Occupiers - Proposed Combination D18/66231 Special Rate and Charge Scheme for Brunswick Shopping Precinct 2⇩ Letter from SRBA Requesting Renewal of Scheme - Proposed D18/66334 Combination Special Rate and Charge Scheme for Sydney Road Shopping Precinct - Sydney Road Brunswick Association 3⇩ Proposed Declaration of Combination Special Rate and Charge Scheme D18/68135 for the Sydney Road Brunswick Shopping 4⇩ Annual Survey Results Summary 2017 - Sydney Road Brunswick D18/67003 Association

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DED10/18 PENTRIDGE MASTERPLAN REVIEW OUTCOMES (D18/63435) Director Planning and Economic Development City Strategy and Design

Executive Summary At the March 2017 Council meeting, Council resolved to undertake a critique of the Pentridge Coburg Design Guidelines and Masterplan 2014 and the Pentridge Village Design Guidelines and Masterplan 2009 (the Masterplans) (DED20/17). A critique of the Masterplans has now been completed, this also included review of:  The schedule to the Activity Centre Zone (ACZ);  Municipal Strategic Statement (MSS); and  Current state planning policy and approved development applications. There is clear local planning policy support (Coburg Activity Centre Zone, Moreland Planning Scheme) for high density residential and mixed uses to be established within the precinct. The overall intensity and scale of development contemplated in the Pentridge Coburg Masterplan is significant, however development outcomes have been generally consistent with the current policies and heights. Similarly, the site has also been identified as contributing significantly to new housing supply in northern Melbourne and fulfilling the various activity centre objectives set out in Plan Melbourne 2017 - 2050. The critique of the Masterplans has resulted in a series of recommended changes that can be implemented by utilising current planning scheme controls and continuing to work through development applications with landowners. A clear recommendation was that the delivery of quality development outcomes will have greater impacts if Council can determine the planning outcomes rather than VCAT. The Masterplans remain broadly consistent with the State and local activity centre policies, and the vision and objectives set for the precinct in the Activity Centre Zone. Given the Minister for Planning has advised he will not support a planning scheme amendment that will alter development yields across the precinct, it is considered that Council’s best option is to use the current planning controls to push for the highest quality development outcomes. This report summarises the range of issues assessed as part of the critique including Heritage, Heights and Density, Public Realm and Development Staging, Traffic and Infrastructure, Environmental Sustainable Design and Urban Design, and Affordable Housing. The challenge will be to ensure that the urban design and heritage polices contained within both the Moreland Planning Scheme and the masterplans themselves are applied in such a way to ensure that the desired overarching heritage and urban design outcomes are actually realised.

Officer Recommendation That Council: 1. Notes the outcomes of the review, as summarised in this Pentridge Masterplan Review Outcomes report, and that Council Officers will continue to work with land owners in the Pentridge Precinct to use current planning controls to support quality development outcomes. 2. Writes to the Minister for Planning, the Shayher Group and Future Estate to provide an update on the outcome of the critique of the Pentridge Coburg Design Guidelines and Masterplan 2014 and the Pentridge Village Design Guidelines and Masterplan 2009.

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REPORT

1. Policy Context State Policy Coburg is defined under Plan Melbourne 2017 - 2050 as an ‘Activity Centre’ where the focus should be on provision of services, employment, housing, transport and social interaction. Plan Melbourne notes that all activity centres have the capacity to grow and diversify the range of activities that they offer, and that opportunities for diversification, investment and employment growth should be facilitated through planning provisions. It also notes that new housing should be supported in activity centres, and that these locations will need greater flexibility in planning controls than surrounding residential areas in order that they can accommodate future growth. Local Policy The policies contained within the Moreland Municipal Strategic Statement (MSS) recognise Coburg as one of three larger centres in the activity centre hierarchy for the municipality (alongside Brunswick and Glenroy). These centres are identified to accommodate the most significant change of all the activity centres in the municipality, and increased housing densities in the form of apartments and townhouses are encouraged in these centres, in accordance with the relevant zones and overlays. The Pentridge precinct covers a number of sites that were part of the former Pentridge Prison. The sites are covered by the Activity Centre Zone as part of the Coburg Major Activity Centre and are intended for a mix of tourism, residential, commercial and community activities across the precinct. The Pentridge Coburg Design Guidelines and Masterplan 2014 and the Pentridge Village Design Guidelines and Masterplan 2009 (Masterplans) are incorporated into the Moreland Planning Scheme and also apply to the precinct as does the Heritage Overlay. Relevant Legislation The Planning and Environment Act 1987 provides the mechanism for Council to amend its planning scheme. As the Masterplans are incorporated into the Moreland Planning Scheme, they can only be changed through an amendment to the Planning Scheme. Before an amendment proceeds to public notice, the Minister for Planning must ‘authorise’ the amendment. This would give Council authorisation to proceed with an amendment, and without it there is no mechanism for Council to amend the Masterplans. 2. Background At the March 2017 Council meeting (DED20/17), Council determined the following:  That prior to commencing a formal planning scheme amendment, Council officers will seek the services of suitably qualified experts to provide a critique of the masterplans. This work will take approximately 3 months to complete. Following this, a submission will be made to the Minister for Planning requesting his confirmation that he is prepared to consider authorising an amendment to the planning scheme to amend the Pentridge masterplans in the absence of landowner support. The funds to engage these experts will be approximately $40,000 and be provided through the mid-year Budget Review process.

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 If the Minister advises he is prepared in principal to consider authorizing a planning scheme amendment, Council officers commence the approximate 18 months process of reviewing the masterplans. Funds of approximately $150,000 will be required to be made available in the 2017/18 budget to facilitate the process with consequential adjustments to the City Strategy and Design work program and City Development Resources in order to undertake this work. Further funds (approximately $160,000) will be required in future years in order to prepare and process the supporting amendment package which will take approximately 2 years to complete.  If the Minister advises that he is not prepared to consider authorising a planning scheme amendment that Council receives a further report to enable Council to make a decision about whether to proceed with the preparation of a planning scheme amendment noting the same timelines and costs outlined above will still apply. 3. Issues Echelon Planning consultants, with inputs from consultants specialising in heritage, transport, urban design and economics, were engaged to provide a critique of the Masterplans, current planning tools in the Planning Scheme and the development outcomes to-date. During the critique period the Shayer Group, the Department of Environment, Land, Water and Planning (DELWP) and Heritage Victoria were consulted to determine their appetite for changes to the planning controls covering the precinct. Pentridge is a significant heritage asset in both a physical and cultural sense and there is both legislative and community expectation that that integrity of the place is preserved. The site has also been identified as contributing significantly to new housing supply in northern Melbourne and fulfilling the various activity centre objectives set out in Plan Melbourne, the MSS and Council strategies. The critique of the Masterplans covered a range of issues covering heritage, heights and density, public realm and development staging, traffic and infrastructure, environmental sustainable design and urban design, and affordable housing. A summary of each of the issues and an officer response is provided below. Heritage Key recommendations of the review included reducing the number of bluestone wall openings along Murray Road and Champ Street and ensuring new buildings respect the heritage fabric of the bluestone walls and buildings. Officer comment The number of openings in the bluestone wall were determined through a mixture of heritage considerations, wayfinding and public realm considerations. Any future openings through the bluestone wall should be designed to minimise the impact on the wall by retaining the bluestone lintel over the wall where possible and minimising the visual impact of the opening. The original purpose of the wall (to keep prisoners in) is now redundant, and so creating openings to allow free movement in and out of the precinct is necessary. In terms of new buildings respecting the existing heritage fabric, this is a very subjective topic. Heritage Victoria has a considerable role to play, as does the already approved Masterplan. Council will continue to use its heritage and urban design expertise to push for quality design responses in determining applications into the future.

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In addition, a nomination for the National Heritage List for the northern precinct has been submitted and Council officers will be advised in the coming months whether this nomination makes the priority list for further assessment. Additionally, there have been recent changes to the Heritage legislation that mean that the Executive Director of Heritage Victoria must take any submission from Council into account when determining an application (this was previously not a requirement of the heritage legislation). Consequently, Council can appeal any decision by Heritage Victoria to approve an application. Heights and density The Masterplan prepared in 2003 allocated higher density buildings to the centre of the precinct. The 2014 review of the Pentridge Coburg Masterplan relocated higher density buildings to the periphery of the site and reduced heights in the centre of the site to increase the pedestrian experience in public realm areas central to the precinct. Lower scale buildings in the centre of the site and higher buildings on the periphery are key aspects to the human scale pedestrian experience that the current Masterplan (2014) is trying to achieve. This includes the introduction of marker buildings on the periphery which are 16 to 18 storey buildings. In July 2009 these changes were considered by a priority development panel and approved by the Minister for Planning who was the Responsible Authority for the site at the time. The critique found that the high cost of heritage restoration and retrofitting services and infrastructure within this site necessitates higher and more intense forms of development than might otherwise be the case and that the development framework needs to acknowledge the cost and complexity associated with development within such a context. Officer comment Further restricting any changes to the Masterplans is that most of the underground services (recycled water tanks, utilities etc.) have already been constructed in the Pentridge Coburg site, based on the building heights and density nominated through the Pentridge Coburg Masterplan 2014. Changing building heights or massing now would not be commercially viable and so any proposed change in this regard is not supported by the landowners and consequently neither by DELWP. It is considered that an amendment seeking to alter these aspects would not be possible without support from landowners or DELWP. Furthermore, in order for a planning scheme amendment to be prepared and exhibited, authorisation from the Minister for Planning is required. It is also worth noting that Building 9 (shopping centre and cinema) has recently commenced construction. This is the site that provided the main opportunity to relocate height from the edge to the centre of the site (and where the height was located in the 2009 masterplan, before it was relocated to the edges of the site). With Building 9 construction underway, there is no longer any viable opportunity to relocate height away from the edges of the site to the centre. Since Moreland City Council have been the responsible authority for the site, development outcomes have been generally consistent with the current policies and heights as set out in the Moreland Planning Scheme. The development application for Building 16 that forms part of the former B division exceeded the preferred building height of 18 storeys by one level. This was considered to be generally in accordance with the policy direction of the Activity Centre Zone in the Moreland Planning Scheme.

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Public realm and development staging The review has highlighted the need for coordination between Council officers and landowners to work together within the scope of the masterplans to ensure public realm outcomes are not left to the last stage of development, but progressively provided through the development of the site. This has already occurred for the supermarket development of building 9 in Pentridge Coburg which will result in the public piazza being delivered through this development (expected to start in the first half of 2018). Officer comment For the Pentridge Coburg site the public spaces are nominated in the masterplan as the first stage of development. Development has not been conducted in this manner which would enable the complete delivery of public realm elements in each given location. This has resulted in an unfinished and poor quality public realm in some locations. The incomplete development in Pentridge Village which affects the east- west link is another example of poor public realm outcomes. Further public realm improvements will need to be tied to subsequent building constructions as conditions on permits and Council officers will need to implement this when considering any future applications. Traffic and Infrastructure The report was largely supportive of the traffic requirements of the masterplans, however noted that there were currently some missing links due to parts of the development not being completed. Officer comment This will partially be addressed through the construction of the supermarket (building 9) and public piazza in the Pentridge Coburg site however it will be important to ensure that pedestrian and cycle priorities are maintained in various locations to ensure the human scale elements of the masterplan can be realised. Detailed design of the northern portion of the Pentridge Coburg site has not started yet, and so there is still opportunity for Council to secure road and other traffic infrastructure outcomes that will prioritise pedestrians and cyclists in key locations, as envisaged by the masterplans. Environmental Sustainable Development and Urban Design The critique found that various components of the masterplans relating to Environmental Sustainable Design (ESD) are either outdated or no longer best practice. However, since the masterplans were introduced into the Moreland Planning Scheme, Council’s local ESD policy at Clause 22.08 has been approved on an interim basis until 30 June 2019 and continues to be in effect. Regarding urban design, the critique found instances of high quality integration of heritage features and modern development (Industry Lane for example) as well as examples where development could potentially dominate important heritage features through height and scale.

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Officer comment Given that much of the height and scale is already set through the masterplans, it is considered that a more useful approach is for Council Officers to continue to negotiate quality design elements (e.g. external appearance and continuity of materials and finishes across the precinct to respect the heritage significance of the site). From an internal amenity perspective, Council has recently had the Moreland Apartment Design Code approved into the Moreland Planning Scheme via Clause 22.07 Apartment Developments of Five or More Storeys as well as the State Government approving the Better Apartment Design Standards, and this (combined with the ESD policy) should result in higher indoor quality for apartment living across the precinct as a whole. In response to ESD, it is considered that the existing local planning policy, combined with the ESD requirements of the ACZ will ensure current best practice across the precinct. This is particularly the case if Council can facilitate development through the approval of applications, rather than having the matter determined by VCAT. Affordable housing The critique recommended updating the masterplans to more clearly define affordable housing so that Council and developers can understand to what extent and nature affordable housing will take in the precinct. Officer comment The Planning and Environment Act 1987 has recently been amended to include a definition of affordable housing (although this will not come into effect until 1 June 2018) and Shayher Group has also provided Council with a draft Affordable Housing Report for the entire Pentridge Coburg area. The City Development Branch is currently assessing the draft Affordable Housing Report and will continue to pursue outcomes in line with Council’s Affordable Housing Strategy 2014-2018. Conditions for a Planning Scheme Amendment As stated in the background section of this report, one of the resolutions of the March 2017 Council meeting (DED20/17) was: If the Minister advises that he is not prepared to consider authorising a planning scheme amendment that Council receives a further report to enable Council to make a decision about whether to proceed with the preparation of a planning scheme amendment noting the same timelines and costs outlined above will still apply. Officer comment The Minister has advised that without landowner support he is not willing to authorise a planning scheme amendment. The landowners have advised they are not willing to consider a planning scheme amendment due to the considerable work and investment already undertaken that is based on the current Masterplans and any change to these planning controls would not be viable. It is recommended that more benefit would be gained by using the technical skills available to Council and facilitate high quality development outcomes across the site rather than seeking to amend the Masterplans where there is no support for such a process from either the Minister for Planning or the landowners.

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Critique outcomes In summary, the Pentridge precinct forms part of the Coburg Activity Centre under the policies set out in the Moreland Planning Scheme, and there is clear policy support for a high density residential and mixed use district to be established within the precinct. The overall intensity and scale of development contemplated in the Pentridge Coburg Masterplan is significant, but it is generally consistent with these policies. Whilst specific elements of built form contemplated under the approved Masterplans might be considered to be very challenging (particularly the taller buildings contemplated for Pentridge Coburg), the policies contained within the Moreland Planning Scheme essentially support the creation of a higher density residential and mixed use district at Pentridge. The challenge will be to engage effectively with Heritage Victoria and land owners to influence good heritage and design outcomes (at the earliest opportunity in the process). This is essential as heritage matters are not able to be assessed as part of planning permit applications for this site due to the State Heritage significance. It is self-evident that the redevelopment of the Pentridge precinct is a complex exercise because of the precinct’s heritage values, and that dealing with this complexity adds considerable cost to development in the precinct. The Masterplans remain broadly consistent with the State Policies and save for height, also with the local activity centre policies, and the vision and objectives set for the precinct in the Activity Centre Zone. Realising the scale of development envisaged in these Masterplans in a manner which does not compromise the urban design and heritage outcomes established for the site under the Moreland Planning Scheme and the Coburg 2020 Structure Plan will be challenging. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Department of Environment Land Water and Planning (DELWP) Council officers have met with senior officers from DELWP as those experts with whom the Minister will be briefed on any future amendment request. DELWP officers have expressed some concern about progressing a planning scheme amendment that proposes a revision to the masterplans which have undergone prior consideration (including review by an independent planning panel in 2009), are already incorporated documents in the Planning Scheme, and will not be undertaken with the support of the landowners. They have previously advised that substantial justification is required about the change in circumstances which would compel the Minister for Planning to authorise such an amendment. It does not appear that any such change in circumstances exist and it has been reiterated that without landowner support an amendment to the development controls will not be supported. Shayher Group The review of the masterplan was discussed with Shayer Group in November. Shayher reiterated that due to the considerable capital investment into the precinct, based on the current Masterplan, changing building massings would not be feasible. Further, an amendment to the Moreland Planning Scheme to update the Masterplan would add uncertainty to the project and commercial agreements that are in place, which may potentially jeopardise the future development of the estate.

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Future Estate Future Estate was contacted for comment on the review process but has not engaged with Council officers on this matter. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications There are no financial implications associated with this report and its recommendations. The consultant fee for Echelon Planning has already been paid as per the report of March 2017, and writing to the Minister for Planning can be undertaken as part of normal business. 7. Implementation A letter to the Minister for Planning, the Shayer Group and Future Estate will be prepared outlining the findings of this report. The facilitation of development of the Pentridge precinct will continue to be undertaken by the City Development branch, with input from the Urban Design, ESD, Places and other relevant areas across Council, keeping in mind the findings and recommendations of the critique by Echelon. High quality development outcomes across the precinct will continue to be the aim that Council Officers are trying to achieve for current and future residents and visitors.

Attachment/s There are no attachments for this report.

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DED11/18 COOLING THE UPFIELD CORRIDOR DRAFT ACTION PLAN (D18/68216) Director Planning and Economic Development City Strategy and Design

Executive Summary The Moreland Urban Heat Island Effect Action Plan 2016 - 2026 (UHIEAP) was endorsed by Council in June 2016. The UHIEAP included action 4.6 to:  Develop a feasibility study with options for greening of Sydney Road: The purpose of this report is to present the Draft Cooling the Upfield Corridor Action Plan 2018 - 2029 (the Draft Action Plan) for Council approval to undertake formal community consultation for six weeks between 4 April 2018 and 16 May 2018. Feedback will be presented to Council in October 2018 for consideration. The Draft Action Plan is at Attachment 1. Reducing and responding to the Urban Heat Island Effect (UHIE) – a phenomenon where the urban area is considerably warmer compared to surrounding suburbs and rural areas – is a rapidly emerging priority for Council. Moreland’s highly urbanised environment experiences a high UHIE due to its many dense, dark and solid surfaces that absorb heat, as well as concentrated human activity. The UHIEAP identified a number of priority locations in Moreland as high vulnerability areas, including the Sydney Road/Upfield corridor, a major vehicle and rail corridor. The Upfield corridor connects two of Moreland’s major Activity Centres, Brunswick and Coburg which are designated in Moreland’s Planning Scheme to accommodate substantial growth and change. The Draft Action Plan sets out strategies and actions to reduce the UHIE along Sydney Road/Upfield corridor to improve pedestrian amenity and create a cooler and greener corridor. Many parts of Council have contributed to the development of the Draft Action Plan. The implementation plan that is included in the Draft Action Plan sets out nineteen actions to be delivered as a staged program of projects over the next 11 years with associated resource/budget requirements and delivery timeframes for each action. The Draft Action Plan articulates ten actions that are currently resourced and within Council’s Strategic Resource Plan and nine ‘additional interventions’ actions which identify key opportunities that do not currently have funding secured. The nine ‘additional intervention’ actions have been included to ensure that future opportunities to green/cool the corridor are not missed. These potential projects require external grant funding or partnership resources and/or are subject to Council’s annual budgeting process to deliver these projects (approximately $9,520,000 over 11 years).The additional interventions which this plan identifies are all medium to long term actions as future work is required to identify each project scope before seeking partnership, grant or new funding opportunities. Subject to Council endorsement to release this Draft Action Plan for consultation, feedback will be sought through activities including two community information sessions in April, an on-line feedback form, promotion through Council’s social media pages and invitations to community and traders groups to comment.

Officer Recommendation That Council: 1. Approves the Draft Cooling the Upfield Corridor Action Plan 2018 - 2029 at Attachment 1 to this report, for community consultation between 4 April 2018 and 16 May 2018. 2. Notes the final Draft Cooling the Upfield Corridor Action Plan 2018 - 2029 will be presented to Council for consideration in October 2018.

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REPORT

1. Policy Context In addition to the adopted Moreland Urban Heat Island Effect Action Plan 2016-2026, the following key policies and strategies are also directly related to the Draft Action Plan:  Moreland Urban Forest Strategy 2017 – 2026  Moreland Open Space Strategy 2012 – 2022  Moreland Public Health and Wellbeing Plan 2017 – 2021  Coburg Activity Centre Place Action Plan 2017  Coburg Activity Centre Structure Plan  Brunswick Activity Centre Structure Plan  Colours of Coburg Place Framework  Brunswick Activity Centre Place Action Plan 2017  Air Space above Council Owned Car Parks Feasibility Study 2014  WaterMap 2014 - 2020. The Draft Action Plan is also a deliverable within the 2017/2018 Council Action Plan, which includes the following reference:  Finalise Greening Sydney Road Strategy and develop implementation plan, subject to approval and funding; the target date included a draft reported to Council by March 2018. 2. Background In preparing the Draft Cooling the Upfield Corridor Action Plan 2018 - 2029 (Draft Action Plan) (Attachment 1), Council Officers from across the organisation have worked together to identify existing Council strategies and projects that address opportunities to cool the Sydney Road/Upfield corridor. Best practice approaches in Australia and abroad were also investigated. Transforming the Sydney Road/Upfield corridor into a greener and cooler space cannot be achieved by Council alone. It will require investment and commitment from residents, businesses, Government and authorities such as VicRoads. The Draft Action Plan seeks to adopt both greening and cooling strategies for the Sydney Road/Upfield Corridor area. The title for the Draft Action Plan has been broadened from what was referenced in the Urban Heat Island Effect Action Plan as ‘greening of Sydney Road’. This is due to competing space demands and the complexity of stakeholders on Sydney Road limiting the possibilities to mitigate the impacts of the Urban Heat Island Effect (UHIE). The UHIEAP also identified that land surface temperatures of the east-west connecting streets were also extreme on hot days. Therefore, the scope of the Action Plan was broadened to include these connecting streets whilst also considering the key pedestrian and bicycle network of the Brunswick and Coburg Activity Centers. The Draft Action Plan focuses on introducing landscape and water infrastructure to the Sydney Road/Upfield corridor to reduce land surface temperatures and improve the amenity of the public realm. Landscape infrastructure opportunities include: prioritising street tree planting within the feeder streets to Sydney Road; encouraging the creation of new green open spaces and increasing the number of landscaped kerb extensions. Water infrastructure opportunities include: using water as a cooling mechanism in the public realm; ensuring drinking water is accessible within the corridor; and prioritising water sensitive urban design (WSUD) garden beds.

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Responding to the impacts of the UHIE is not just about increasing canopy coverage. Responses should include considerations of the human scale where active modes of transport such as walking and cycling are prioritised and encouraged over cars. The public realm offers an accessible place for the community to relax, meet up with friends, and let children play and move around in. Therefore, it is essential that the public realm remains cool and accessible on extreme heat days. The Draft Action Plan looks at the opportunities and constraints within the public realm of the Upfield Corridor in order to respond holistically to the impacts of the UHIE. Opportunities to green/cool buildings are not contained in the Draft Action Plan as they are specifically addressed in Council’s adopted Local Environmentally Sustainable Development Policy and the Moreland Apartment Design Code (within the Moreland Planning Scheme), the State’s Better Apartment Design Standards and also Council’s Sustainable Buildings Policy for its own assets. The study area within the Draft Action Plan is located between Park Street, Brunswick and Carr Street, Coburg and is approximately two blocks east of Sydney Road through to the Upfield railway line as shown in Figure 1. The study area in the Draft Action Plan has been identified as the focus area for action as many opportunities to green and cool the area fall within areas most impacted by UHIE, that is, key pedestrian networks, bike networks, public transport networks and the main retail areas. Figure 1: The study area shown within the Draft Action Plan

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3. Issues Presently there are some challenges associated with installing landscape and water infrastructure into this major public transport thoroughfare. Solving the space demands on Sydney Road will require a multi-agency approach to achieve outcomes such as planting trees to cool the street whilst also meeting statutory space separation requirements for trams, vehicles and buses. Achieving these outcomes in a major retail strip is possible. Cities around the world are already transforming their major retails shopping strips into places for people with a strong place identity. Examples of such transformations include:  North Terrace, Adelaide;  Mount Street, Mayfair, London;  Murray Street, Perth; and  Times Square, New York. Currently, VicRoads is investigating opportunities to revitalise Sydney Road which could include options to reconfigure the Sydney Road to allow for tree planting and prioritise pedestrians and cyclists. Through these negotiations, Council is committed to ensuring that Sydney Road will retain its function as the civic and commercial heart of the Brunswick and Coburg Activity Centres whilst ensuring the inclusion of street trees and prioritisation of pedestrians and cyclists. The Draft Action Plan identifies greening and cooling strategies for the Sydney Road/Upfield Corridor area under 6 themes:  Theme 1: Streets for People – Interventions that re-allocate space within existing streetscapes to create new landscaped areas.  Theme 2: Influencing outcomes in the private realm – Building collaborative relationships to increase greening opportunities within the private realm.  Theme 3: Utilising Council owned car parks – Harnessing opportunities to add landscaping to Council owned land.  Theme 4: Planting in side streets - Increase tree canopy cover within the side streets off Sydney Road  Theme 5: Sydney Road - Increase planting opportunities within the Sydney Road streetscape  Theme 6: Additional Interventions – Potential projects requiring new funding which harness opportunities to cool/green the corridor. Two key issues considered in the development of this Action Plan is leveraging existing Council actions (in alignment with the identified themes of the Draft Action Plan) and also considering the cost of actions in a rate capped environment, which are detailed below.

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Leveraging existing Council actions/programs The table below highlights the number existing landscape and water infrastructure policies, strategies and projects at Council that relate to Sydney Road/Upfield corridor across responsible Council units.

Council Unit Policies/Strategies Key current actions relating to the Draft Action Plan

Open Space Design  Urban Forest Strategy 2017  Planting 5,000 trees per and Development /  The Moreland Open Space Strategy annum/increase tree Open Space (MOSS) canopy. maintenance  The Moreland Street Landscape  Maintaining existing Strategy 2012-2022 green space.  Street Tree Planting Plan and Urban Forest Strategy 2017-2027

Capital Works  Capital Works Plan  Tree planting and Delivery and Urban  Moreland Technical Notes implementing green Design infrastructure for roads  Asset Management Plan and streetscape improvements.

Strategic Transport  Moreland Integrated Transport Strategy  Tree planting and implementing green infrastructure and WSUD into traffic treatments.

Social Development  Heatwave Action Plan  Emergency response to  Community Emergency Risk heat waves. Assessment  Building community capacity to respond to heat waves.

ESD  WaterMap 2020  Stormwater harvesting.  Urban Heat Island Action Plan  WSUD irrigation including passive irrigation for street trees in roads and streetscape improvement projects.

Places  Coburg Activity Centre Place Action Plan  Locations of upcoming 2017 public realm project.  Brunswick Activity Centre Place Action  Prioritisation of street Plan 2017 tree planting with the  Brunswick Structure Plan Activity Centres.  Colours of Coburg Place Framework  Possible new open spaces.  Air Space Above Council Owned Car Parks Feasibility

The Draft Action Plan takes advantage of where Council is already actively working in this space through a number of identified projects and strategies as summarised above.

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A key opportunity and also a further action identified in the Draft Action Plan is to seek further alignment across teams and budgets for integrated project delivery to enhance greening and cooling opportunities in the Sydney Road/Upfield corridor in priority areas. For example aligning Capital Works Design and Delivery projects in key pedestrian streets and the vacant tree sites identified for the street tree planting program, which plants 5,000 new trees across the municipality each year. The cost of action As detailed in this report, Council is already actively working in this space through a number of greening/cooling projects and strategies within the study area in the Draft Action Plan. To contain costs a number of actions within the Draft Action Plan leverage funding from existing projects. For example, when undertaking capital works projects, trees and WSUD should be incorporated into the design, where possible. The scale of action required to genuinely respond to this challenge cannot be achieved by Council alone. It will require significant collaboration and support from our community and will require partnerships and funding from all levels of Government and Authorities like VicRoads. The draft Action Plan highlights the role of the community and acknowledges the key role Council needs to play and the support needed from external bodies. A number of unfunded projects have also been included in the Draft Action Plan to provide a platform for additional action through leveraging new resources outside of Council’s adopted budgets (for example, Council consideration of future business cases/feasibility studies; external grants; partnerships; in kind support etc.). This is discussed more fully in section 6 of this report. Environmental and social implications The environmental and social community benefits of the project include:  Reduction of UHIE.  Improve pedestrian and cycling amenity within the study area;  Increase opportunity for social interaction and exchange through improved streetscapes to support active and vibrant street life;  Encouraging and advocating for sustainable/active transport modes;  Increased tree canopy coverage; and  Increasing permeable areas and increasing WSUD infrastructure. Strategic implications The project seeks to make meaningful interventions through identifying connections between priority pedestrian and cycling routes and key attractors such as train stations and other high volume pedestrian environments. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation In order to implement the Draft Action Plan a coordinated effort across numerous Branches and Units is required. Therefore, internal consultation was undertaken to ensure that the Units and Branches can work both separately and collaboratively to implement the Draft Action Plan. It has been important in a rate capped environment to separate those actions which are funded and utilising existing resources. This ensures that they are also reflected in existing work programs. All actions outside these programs will be highly reliant on grant funding as discussed further in section 6 of this report.

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Internal consultation on the Draft Action Plan was undertaken from March 2017 to February 2018. This included 5 meetings with an internal working group and also one on one meetings with key stakeholders to identify and draft actions and understand future resourcing and/or budget implications. The internal working group included representatives from the following areas across Council:  Urban Design  Environmentally Sustainable Development  Places  Economic Development  Open Space Design and Development  Strategic Planning  Strategic Transport and Compliance  Capital Works Design and Delivery  Social Development  Open Space Maintenance. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications The financial and resource implications of the Draft Action Plan are explicitly set out within section 2 of the Plan. These will be further tested during the exhibition period, particularly with respect to resources required to implement and timing. Section 2 of the Draft Action Plan outlines nineteen key actions to be implemented over an 11 year period. Of these 19 key actions, ten key actions are already funded and are within the strategic resource plan and nine key actions are unfunded. The unfunded actions are identified as ‘additional interventions’. The 10 key actions which are already within Council’s strategic resource plan include existing projects such as the Parklet Program, implementing the Park Close to Home framework and making efficiencies between the Urban Forest Strategy and the need to increase canopy coverage within the Upfield corridor. The nine ‘additional interventions’ actions are potential projects which are currently unfunded and the Draft Action Plan does not commit Council to funding these potential projects. These potential projects have been identified with the intent to explore future funding opportunities including via grant funding, partnership projects and potential future budget bids. The cost estimates assigned for these potential projects are indicative only as they have not been accurately scoped. The estimated cost to fund the ‘additional interventions’ is approximately $9,520,000. The 9 ‘additional interventions’ actions include design and delivery of streetscape upgrades as identified by the Brunswick and Coburg Activity Centre Place Action Plans, creation of new green public spaces within the road reserves and projects that use water to cool the community and make drinking water more accessible. The table below provides a summary of the presently unfunded items grouped within the report as ‘additional interventions’. It is envisaged that future funding for the items listed below would be subject to outcomes of grant funding applications, partnerships and outcomes of future feasibility studies and business cases.

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Additional Interventions (Medium- Long term Projects) Approximate Design and Total Item Item Summary Delivery Projected anticipated Costs (not additional cost presently allocated) Investigate opportunities to create new 6.1 green space $500,000 $1,500,000 (3 potential projects) Road closure pilot in collaboration with 6.2 $300,000 $300,000 Department of Education. Creation of a new open space within the 6.3 road reserve of Florence Street, $500,000 $500,000 Brunswick. Opportunistic landscape planting in collaboration with private land owners 6.4 Scope TBC along or in close proximity to Sydney Road. Coburg Streetscape Masterplan Implementation Scope TBC (8 potential projects)

6.5 Streetscape improvements to Wilson Avenue, Florence Street and Wilkinson $760,000 $2,280,000 Street. The Coburg Initiatives major urban Scope TBC regeneration projects 6.6 Sydney Road Revitalisation Project Scope TBC Streetscape upgrades to Sydney Road $1,060,000 $4,240,000 (4 potential projects) 6.7 Kerb extensions (5 potential projects) $20,000 $100,000 Creation of urban public spaces $200,000 $600,000 (3 potential projects) 6.8 Water play and misting opportunities. Scope TBC 6.9 Access to drinking water Scope TBC Total $9,520,000 The Draft Action Plan outlines that further additional funding will be sought via external grants and partnerships for the ‘additional intervention’ projects. The Draft Action Plan will be an excellent base to develop funding applications and explore opportunities with identified partners when opportunities arise. Council will be highly reliant on leveraging existing projects/programs and collaborating on relevant projects led by external stakeholders for example, Revitalising Sydney Road project (led by VicRoads). The key actions have been divided in such a way to ensure that when Council is making a decision to adopt the plan it is clear which initiatives are covered by the Strategic resource plan and those which are not. The Draft Action Plan actions are aligned with the current four-year cycle of the Council Plan. This ensures that the proposed actions reflect the priorities and agendas of the current Council term. The proposed actions are for the term 2018- 2029, which covers three Council plan cycles.

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The following timeframes are proposed to align with each Council term:  Ongoing - Actions will be included in current work plans and Council will undertake these action on an ongoing basis. Actions are delivered under base resources and/or Council officer time;  Short term - Actions are already considered within the current Council Plan 2017-2021 or will be delivered under existing base resources e.g. Council officer time;  Medium term - Actions are realistic to be delivered within the next Council term, however are subject to grant funding opportunities, partnerships and outcomes of future business case/feasibility studies (subject to Council’s budgeting process). Implementation is subject to resource and budget availability; and  Long term - Actions have been identified as an item to be delivered over the next 8 to 10 years. Projects are derived from emerging issues and are dependent on new resources and budget availability to implement e.g. grant funding opportunities, partnerships and outcomes of future business cases/feasibility studies (subject to Council’s budgeting process). Importantly, the implementation plan within the Draft Action Plan has been drafted to include greening/cooling opportunities over a strategic longer term period. It is noted that whilst additional interventions could provide significant environmental benefits they are also subject to grant funding opportunities, partnerships and outcomes of future business cases/feasibility studies. 7. Implementation External consultation on the Draft Action Plan Subject to Council’s endorsement, it is proposed to consult on the Draft Action Plan between 4 April 2018 and 16 May 2018. Consultation and submissions on the draft will be encouraged via the following mechanisms:  Residents, property owners, business owners and the general public will be advised through the local media about the consultation, how to make a submission and closing date via:  Moreland web page – Have your say link to an online survey;  Information in City News on page 4 of the Moreland and Northern Leaders newspapers;  Facebook;  Face to face and telephone options for community members or groups who wish to discuss the plan with Council officers;  A drop in session will be held during the public consultation period to invite ideas, answer questions and collect feedback on the Draft Action Plan. To be advertised on Council events calendar on Council’s website;  Information posters in Council buildings within Coburg and Brunswick; and  Street posters posted within the Upfield corridor.  Targeted and direct notification to stakeholder groups including:  Authorities such as VicRoads and Yarra Trams;  Targeted invitation to members of Council’s advisory groups including the Sustainable Moreland Advisory Group to comment; and  Targeted invitation to other stakeholders, including the Sydney Road Brunswick Association and Coburg Traders Association to comment. The final Draft Action Plan is aimed to be presented to Council for consideration in October 2018. The Urban Design team will continue to work with cross Council project stakeholders to support preparation of external funding applications to support implementation of key actions within the Draft Action Plan.

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Attachment/s 1⇩ Draft Action Plan - Cooling the Upfield Corridor D18/68509

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DED12/18 CONTRACT 664T - HOLMES NICHOLSON MORELAND SHOPPING STRIP STREETSCAPE IMPROVEMENT (D18/36100) Director Planning and Economic Development City Strategy and Design

Executive Summary This report seeks the appointment of the preferred contractor (Evergreen Civil Pty Ltd) to supply, construct and deliver the upgrade works for Holmes Nicholson Moreland Shopping Strip Streetscape Improvements (located at the intersection of Holmes Street, Nicholson Street, and Moreland Road). The proposed works will include new paving, kerb and channel, pedestrian threshold crossings, street furniture, trees and new landscaping. An overview of the extent of works is shown in figure 1 in the background section of this report. Council invited tenders seeking a contractor to deliver the project. Tenders received were evaluated by the Tender Evaluation Panel and Evergreen Civil Pty Ltd achieved the highest score and notably also submitted the lowest price. See Attachment 1 for the tender evaluation matrix. The project has an allocated budget of $625,000.00 within the 2017/2018 financial year capital works program for construction. The total tender price submitted by Evergreen Civil Pty Ltd, including a provisional sum is $1,000,000.00. As the total tender submission is higher than the allocated remaining project budget, for reasons detailed in this report, it is recommended that additional funds of $517,232.64 are allocated in 2018/2019 to the project to deliver the streetscape improvements as part of the Shopping Strip Renewal Program. Subject to Council’s approval, the project will commence construction this financial year in April 2018 and reach completion in the 2018/2019 financial year. In accordance with standard procedural procurement practices the tender amount and project scope were interrogated to evaluate both cost and scope. For example, a reduced scope of works was investigated but was considered to be an inadequate response given the poor quality of the existing streetscape. An independent Quantity Surveyor was also commissioned to interrogate the project costs as submitted by the contractor to ensure these aligned with current market rates. The findings of this independent review found the tender costs to be broadly in line with current market rates. The due diligence undertaken for this project is further detailed in section 6 of this report. After consulting internally with Council’s City Infrastructure Department, it was deemed that there would be no benefit in publically retendering the project. After due strategic consideration to factors including timing, cost and work scope, this report recommends this streetscape improvement project proceed to construction and be awarded to Evergreen Construction Pty Ltd. In broader terms, the scope and review of budgets for future streetscape works and neighbourhood centres is presently under review. This project is action number 53 in the 2017/2018 Council Action Plan (CAP), which includes the measure and target to complete construction of the project by June 2018. As a result of the tender evaluation process, the project cannot be delivered by the CAP target date of June 2018 and needs to be delivered over two financial years. For CAP transparency, this report recommends that the target date for delivery of this project in the CAP be revised to November 2018. Progress against this CAP item would then also continue as part of year two reporting of the CAP. The tender complies with Section 186 of the Local Government Act 1989.

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Recommendation That Council: 1. Awards Contract 664T – Holmes Nicholson Moreland Shopping Strip Streetscape Improvement to Evergreen Civil Pty Ltd for the Lump Sum Tendered amount of $1,000,000.00 (excluding GST), including provisional items and excluding contingency. 2. Allocates the further funds sought of $517,232.64 as part of the 2018/2019 capital works budgeting process, to enable completion of the project, which includes any associated expenses pertaining to contingency for unforeseen variations during the course of the project and any services alterations. 3. Endorses a change to the target delivery date for the project to be reflected in the 2017/2018 Council Action Plan as November 2018. 4. Authorises the Chief Executive Officer to do all things necessary to execute Contract 664T – Holmes Nicholson Moreland Shopping Strip Streetscape Improvement, and any other required documentation, including approving any cost overruns, provided the overall budget for the project is not exceeded. 5. Notifies all tenderers for Contract 664T – Holmes Nicholson Moreland Shopping Strip Streetscape Improvement of the outcome.

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REPORT

1. Policy Context This report is in keeping with Council’s commitment to accountability and sound financial management. It also addresses the requirement under Section 186 of the Local Government Act 1989, which requires Council to conduct a public tender for services where the contract value is more than $200,000 for works as well as the policy commitments contained in the Procurement Policy. The Holmes Nicholson Moreland Shopping Strip Streetscape Improvement project is an action from Council’s adopted Shopping Strip Renewal Program (SSRP), which aims to revitalise the area and improve the pedestrian amenity, walkability and presentation of the shopping strip. This project is action 53 in the 2017/2018 Council Action Plan (CAP). 2. Background Shopping Strip Renewal Program (SSRP) The Holmes Nicholson Moreland Shopping Strip Streetscape Improvement project is the first of the 11 shopping strips to be implemented since the revision of the SSRP to only apply to Neighbourhood Centres. Previously the program had included all Neighbourhood and small local shopping centres, and the focus over the past 5 years had been on delivering improvements to small centres. At the inception of the SSRP in 2012, the program was informed by costings based on the rate per square metre of constructions costs; the figures did not account for traffic management measures and pedestrian management costs, nor has inflation been applied to the program. These additional costs can be significant for larger centres based on major arterials with high traffic volumes, which also often support buses and trams. Typically larger neighbourhood centres are located on major arterials. As such SSRP costs are being revised to account for all of these costs. Holmes Nicholson Moreland Shopping Strip Streetscape Improvement The proposed Holmes Nicholson Moreland Shopping Strip Streetscape Improvement project includes:  Footpath upgrades including new paving, and kerb and channel;  Feature paving;  Planting of up to 4 new street trees (subject to underground services);  Landscape planting;  Installation of 8 new bench seats and 3 - 4 new bins (subject to site constraints);  Installation of 13 new bicycle hoops;  Installation of 2 new threshold crossings. As shown in Figure 1, the current project scope of streetscape improvement works only includes the west side of the project area, and corner pram ramps on the east side. The east side of the project area is excluded as it largely comprises light industrial uses and does not generally include retail. The footpath contains several crossovers which may change or be removed over time with redevelopment. The existing footpath, kerb and channel in this centre are currently in poor condition. There are few existing street trees and a reduced level of pedestrian amenity. The busy transport function of the intersection has high traffic volumes caused by vehicles, trams and buses, impacting heavily on the pedestrian environment of the place. Safety is also a significant issue. Pedestrian fatalities within and around the project area have led to a greater concern in the community to improve the safety, function and appearance of the intersection.

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The cumulative impact of these factors result in a lacklustre streetscape with reduced functionality and amenity for pedestrians in a busy public transport corridor. The Holmes Nicholson Moreland Shopping Strip Streetscape Improvements project will implement the streetscape upgrade project to significantly improve the shopping strip that straddles Coburg and Brunswick. Figure 1 below shows the concept design for the improvement works proposed.

Figure 1 – Scope of works

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3. Issues Tender process Council released public tender 664T for the streetscape upgrade works of Holmes Nicholson Moreland Shopping Strip on 25 November 2017. An advertisement was placed in The Age newspaper and the tender documents made available through the Tender Portal. The budget for the tender was not advertised to ensure a competitive process. Australian Standard General Conditions of Contract AS4000-1997 are used for this contract. The tender advertising closed on 18 December 2017 and two valid tender responses were received from the following contractors:  CDN Constructors Pty Ltd  Evergreen Civil Pty Ltd. Tender evaluation The tenders have been evaluated in accordance with Council's Policy for Procurement of Services, with the Tender Evaluation Panel comprising the Manager City Strategy and Design, Senior Urban Designer, Engineering Services Coordinator, and Contracts and Procurement Officer. The tenderers presented their capacity and capability to deliver similar projects, however, both exceeded the project budget substantially. The tender assessment was completed using Council’s evaluation assessment matrix (confidential Attachment 1). The parameters used for evaluation scoring are based on Key Selection Criteria advertised in the tender (Part 2 Special Tender Conditions). The criteria include:  Capability/Experience  Price  Capacity/Resources  Project Schedule  Competence in Pedestrian and Traffic Management  Quality  Local, Social and Environmental and OHS The tender submitted by Evergreen Civil Pty Ltd achieved the highest total tender score through the tender evaluation process. Evergreen Civil Pty Ltd recently completed works at:  Dawson Street (Brunswick);  Dunnes Lane (Coburg);  Pascoe Vale Road Stage 1 and 2;  Watsonia Streetscapes (Banyule);  Hampshire Road (Brimbank);  Endeavour Hills Community Precinct (Casey); and  Lincoln Square Plaza (Melbourne). All these projects demonstrate the ability to deliver public realm improvements involving traffic and pedestrian management, paving and road works, and are all highly pedestrianised areas.

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Environmental and social implications The specifications for all works associated with construction, require the contractor to submit an environmental management plan, traffic management plan and a pedestrian management plan. The environmental and social community benefits of the project include:  removal of any asbestos;  planting of an additional four new trees to improve the amenity of the shopping strip;  installation of 13 new bicycle hoops to support sustainable transport;  improved visual legibility and pedestrian access to shops, businesses, and properties within the Holmes Nicholson Moreland Shopping Strip;  a safer environment with a significant reduction in trip hazards with reduced risk by delivering a consistent, level and tactile pavement surface; and  promotion of a sense of place and enhanced civic pride. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Urban Design as the leading service unit for this project consulted with various other Council departments to inform the design process, as well as the tender evaluation. Extensive community consultation was also conducted with all properties in the project area and wider catchment, including traders and residents, to seek their views on improvement of the shopping strip. Submissions from the community during the consultation were used to inform the final design. During construction of the project, weekly community updates will be delivered to the traders and residents adjacent to works. This will keep key stakeholders informed of planned works, progress, and any problems being resolved, which assists in maintaining good working relationships. Residents in the surrounding streets will also be informed before construction commences. Informal Councillor Briefing An informal Councillor briefing with Cr Irfanli and Cr Martin, as Councillors Responsible for Economic Development, was held on 26 February 2018 to discuss a range of issues as summarised below. The reason for implementing the Holmes Nicholson Moreland Shopping Strip Streetscape Improvement at this stage, before other shopping strips identified in the Shopping Strip Renewal Program (SSRP), is due to an assessment study conducted in November 2015. Moreland Road/Nicholson Street achieved the highest score based on needing to improve access and mobility in the centre, the current quality of the public realm, and the potential to support improving business mix. The details are provided in the report to Council on the ‘Shopping Strip Renewal Policy and Program (SSRP) – Summary and Transition’ (DED93/15) of 11 November 2015. The Holmes Nicholson Moreland Shopping Strip Streetscape Improvement is also identified for construction in the 2017-2018 Council Action Plan (CAP 53). Extensive community consultation was undertaken in November 2016 and March 2017, and there is expectation from the community to now deliver the works as advised during the consultation. In relation to parking pods, the contractor will coordinate with Council Officers to remove the pods before works commence, and reinstate them on completion.

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With regards to Yarra Trams upgrade works implemented in October/November 2017, Council officers discussed the possibility of coordinating streetscape works with Yarra Trams so as to maximise on efficiencies including traffic management. However Yarra Trams advised other works cannot be allowed to occur on its site due to various safety concerns, given the intensity of works involving heavy machinery. In relation to the proposed pedestrian crossing at Moore Street, VicRoads has approved the pedestrian crossing in principle, however has advised that at this stage they do not have funding for implementation. Therefore there would be no benefit from shared traffic management for the streetscape works as no funding has been confirmed. However, VicRoads has advised that they are willing to work with Council to explore contribution toward construction of the Davies Street threshold crossing, as part of their threshold crossing improvement works. 5. Declaration of Conflict of Interest Council officers, external consultants and all other parties involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications Design costs were incurred within the 2016/2017 financial year. The table below shows a summary of the projected costs and existing allocated budget for the project and also new budget required. Project Budget Summary (excluding GST) Capital Works Item 56 Allocated Project Budget 2017/2018 $625,000.00 Expenditure incurred to date (design costs plus VicRoads $27,290.00 fees) Balance Budget Remaining 2017/2018 $597,710.00 Construction Cost Evergreen Civil - Tendered Lump Sum and Provisional Sum $1,114,942.64 Amount and Contingency Total construction cost $1,114,942.64 Further funds sought in 2018/2019: Total construction cost $1,114,942.64 minus balance of $517,232.64 budget available $597,710.00 Evergreen Civil Pty Ltd achieved a high tender evaluation score for the Streetscape Improvement works of Holmes Nicholson Moreland Shopping Strip. The lump sum submitted by Evergreen Civil Pty Ltd, while returning the best value for the project as identified through the tender evaluation process, (principally through being the lowest tender sum received) is in excess of the current allocated $625,000.00 budget for this project. On enquiry, the reasons for the costs exceeding the allocated project budget cited by both contractors were due to a number of factors including:  Present labour deficit due to larger state-significant projects;  Labour/material cost inflation;  Additional traffic management costs due to Yarra Trams operating hours, PTV bus operating hours, and high volume of traffic in the area.

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An itemised Bill of Quantities was prepared and submitted by two contractors as part of the tendering process. The itemised costs contained within the lowest tender received was further interrogated to inform where possible cost saving might be achieved through reducing the scope of works. A number of options were investigated, these included the following:  Option 1: Omitting all new kerb and channel to footpaths;  Option 2: Omitting all new kerb and channel to footpaths and one level threshold crossing; and  Option 3: Omitting all new kerb and channel to footpaths and two level threshold crossings. In accordance with best practice procurement processes and to ensure a best value outcome for Council, both contractors were invited to prepare amended costs for the above variations to the project scope of works. All options that included a reduced scope of works along with the associated cost saving were evaluated. Given the importance of place and its function as a public transport node, and the already minimal works included within the original project scope, it was deemed that removal of kerb and channel and/ or level threshold crossing would result in a poor quality outcome given the condition and age of the existing kerbs. In addition to the internal interrogation of the tendered projects costs, an independent opinion was also sought from a registered Quantity Surveyor. The evaluation by this professional independent source confirmed the following:  The overall cost for the project as determined by the Quantity Surveyor for the full scope of works was broadly aligned to the lowest tender amount received from Evergreen Civil Pty Ltd.  An interrogation of the bill of quantities revealed the highest identified costs of the project were Traffic Management and Demolition Works. These broadly aligned with both tender breakdowns received previously in terms of the broad distribution of costs.  The highest item cost was attributed to the traffic management costs. This was identified as being due to the complexity of the intersection incurred by two intersecting tram routes and the location of bus stops within and in close proximity to the site. An interview was conducted with Evergreen Civil Pty Ltd on 22 of December 2017 to clarify key questions related to the scope of works. The result of the interview provides confidence that the company has the experience, resources availability and good understanding of a complex pedestrian and traffic management. Given current labour deficits it is considered unlikely that a re-tendering of the contract will result in any additional tender responses and there is a risk that prices will continue to inflate in such a tight market. To proceed with the works as specified in the tender package an additional budget amount of $517,232.64 is required. This report therefore recommends that Evergreen Civil Pty Ltd be appointed to undertake the construction works, subject to allocation of additional funds to cover the budget shortfall as part of the 2018/2019 capital works budgeting process. In recognition of the additional costs attributed to this project Council Officers are currently reviewing the budgets for all future streetscape projects (SSRP and Major Activity Centres) contained within the capital works program, to ensure these are reflective of current market conditions and project complexities. This work is also being prepared with input from an independent opinion via a registered quantity surveyor. Council officers will separately brief Councillors on the findings of this review and implications for program delivery.

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7. Implementation Once the contract is awarded (subject to Council’s decision), Evergreen Civil Pty Ltd would obtain all necessary permits prior to works commencing on site. The proposed work program of approximately 6 months requires that the works extend into the next financial year, assuming commencement of works in April 2018, and practical completion in November 2018. There will be no construction over the Easter holiday period, between 23 March 2018 and 3 April 2018, in order to minimise disruption to traders and businesses. The construction works will be planned and executed to have the site completely safe for pedestrians and vehicles during this period. Evergreen Civil Pty Ltd will be required to submit a detailed work program before commencing construction.

Attachment/s 1 D18/36543 Summary Page - Contract 664T Pursuant to sections 77(2)(c) and 89(2)(d) this attachment has been designated as confidential by the Chief Executive Officer because it relates to contractual matters.

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EMOD1/18 COUNCIL ACTION PLAN 2017-2018 PERFORMANCE REPORT - SECOND QUARTER: 1 OCTOBER TO 31 DECEMBER 2017 (D18/60209) Executive Manager Organisation Development Corporate Planning

Executive Summary Council Action Plan (CAP) performance reporting rates Council’s progress towards meeting the annual targets set in the 2017-2021 Council Plan. This second quarter performance report provides a view of achievement against the CAP for the financial year 2017/2018. Overall 88% of CAP items were either achieved or on target by the end of quarter two, which is a good result. As at Quarter 2 (October – December 2017) 15 CAPs have an ‘achieved’ status and thus all required actions have been completed. This includes the development of a Social Cohesion Plan, completion of final stages of the OXYGEN youth facility, delivery of the Urban Forest Strategy with 5,000 trees planted and completion of construction of the new Pascoe Vale Community Centre. An additional five deliverables have one of more actions recording a status of ‘behind target’ at Quarter 2 but are expected to meet end of financial year targets and strategies have been put in place to support them to be achieved. This report also recommends resetting the target dates for CAP items 3, 17 and 67, as they have one or more actions identified as being behind target, are being recommended for resetting, as outlined below:  CAP 9: Deliverable: C2e) Recreation planning – Two out of the three actions for this CAP item have either an achieved or on target status. Whilst the consultation, issues and constraints analysis have been completed for Mutton Reserve (Action two), it is envisioned that the draft precinct plan, will require additional time to deliver a more robust outcome through community consultation. While these timelines are in Council’s control, a resetting of the target date is proposed to allow time for more thorough consultation.  CAP 17 - Deliverable: C6a) Lighting of Upfield Bike track- Planning for installation of lighting is occurring. Delays with approvals from the relevant authority to undertake work, has been experienced and it is expected that approvals will be granted in late February/March at the earliest. Thus it is expected that installation of lighting is now to be delayed to Quarter 4, instead of Quarter 3.  CAP 67 - Deliverable: R3d) Fleming Park - The community engagement process to support this CAP item has confirmed the community interest in the outcomes of this work and the need to take sufficient time to achieve good outcomes. A draft master plan is to be presented to the April 2018 Council meeting, which includes this broader community consultation and the community reference group inputs. While these timelines are in Council’s control, a resetting of the target date is proposed to allow time for more thorough consultation.

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Additionally, one CAP item has also been ‘discontinued’, due to the timeframes moving into the following year.  CAP 25 - Deliverable: P1e) Affordable Housing Policy Implementation - The report presented to Council proposed that the development of an affordable housing demonstration project should be led by Moreland Affordable Housing Ltd, including progressing the site selection. The report states, ‘change of approach therefore requires timelines be extended’. Council has approved an updated approach with regard to site selection. This supersedes the original intent of this CAP Item and therefore it is recommended to be discontinued for this financial year.

Officer Recommendation That Council: 1. Notes the second quarter performance report for the 2017/2018 Council Action Plan. 2. Endorses resetting of targets for Council Action Plan items: CAP 9, 17 and 67, noting the details are contained in this Council Action Plan 2017-2018 Performance Report Second Quarter: 1 October – 31 December 2017.

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REPORT

1. Policy Context The 2017-2021 Council Plan was adopted by Council in July 2017. The Council Plan sets the vision, purpose, values, strategic objectives and key priorities to be delivered over the 4 year life of the plan. The Council Action Plan 2017-2018 (CAP) contain the initiatives and actions and the corresponding measures and targets that are to be delivered during the 2017/2018 financial year, to achieve the vision articulated in the 2017-2021 Council Plan. 2. Background CAP performance reporting forms part of the corporate performance reporting cycle presented to Council. 3. Issues Detailed results for second quarter performance reporting against the CAP including summary charts by department, are provided in Attachment 1. For the CAP the results are as follows: Status Number Percentage Achieved 15 20% On Target 52 68% Behind Target 8 11% Discontinued* 1 1% Total 76 100% *Discontinued – CAP 25, also includes achieved status for one action of this CAP. As at Quarter 2 (October – December 2017) the following 15 CAPs have an ‘achieved’ status and thus all required actions have been completed:  CAP 1 - Deliverable: C1a) Social Cohesion Plan Development - Social Cohesion Plan was adopted by Council 6 December 2017. Business case for funding and resourcing of this role into 2018/2019 submitted.  CAP 15 - Deliverable: C5a) OXYGEN Youth Facility - completion of final stages - The remaining site works were completed in November 2017. The facility is now operational.  CAP 20 - Deliverable: C6d) Review Domestic Animal Management Plan (DAMP) – The review and development of the set of guidelines to support DAMP was adopted at the December 2017 Council meeting.  CAP 22 - Deliverable: P1b) Better planning and development outcomes – The Roundtable with industry experts held 26 September 2017, with the findings of the roundtable and recommended next steps were reported to Council at its December 2017 meeting. Ideas from the September roundtable were explored with the Urban Environment Committee at its meeting on 31 October 2017, which underpinned the report to Council in December 2017.

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 CAP 25 - Deliverable: P1e) Affordable Housing Policy Implementation - Report DSD45/15 Establishment of Moreland Affordable Housing Ltd was presented to Council in November 2017.The resolutions endorsed from this report supported the establishment of a Moreland Land Trust, known as Moreland Affordable Housing Ltd (MAH). This included endorsement of the constitution of MAH and endorsement of a plan to recruit suitably qualified board members and completes action 1 of this CAP (see below in under ‘discontinued’, for additional commentary on this CAP).  CAP 26 - Deliverable: P1f) Design Excellence Process Improvement - Proposals were discussed the Urban Environment Committee (UEC) this quarter. Target for Council consideration was met. At the December 2018 Council meeting, Council resolved to defer the consideration of the report, and while this action was met, this item will return to Council after further briefing and discussion.  CAP 30 - Deliverable: P1j) Pentridge Master Plans - A briefing on the findings of the review was presented on 4 December 2017. DELWP Officers were presented findings of the review at a workshop on 4 December 2017.  CAP 31 - Deliverable: P1k) Establish an ongoing monitoring and review program for the Local Planning Policy Framework- Briefing to Council, which included clear summary of project and next steps was presented to Council on 11 December 2017.  CAP 34 - Deliverable: P1n) Protect Moreland's Heritage – Council, at its meeting on 6 December 2017, resolved to endorse the draft Heritage Gap Study and seek Authorisation to prepare/exhibit the amendment (for interim and permanent controls). Mapping is currently being prepared prior to lodging a formal authorisation request with the Minister for Planning.  CAP 40 - Deliverable: P2c) Extend the Upfield Bike Path to connect with the Western ring Rd Path - Council met with VicRoads on 22 September to discuss the project. Following our letter to the Minister, Council officers have been engaging with VicRoads for a budget submission for Ministerial consideration in 2018.  CAP 43 - Deliverable: P3a) Economic Development Strategy 2016-21 - Implementation of Economic Development Strategy - All Economic Development portfolio activities are on track, including website overhaul and the progress of the Brunswick Business Incubator development. Update to Council Report provided in October 2017.  CAP 49 - Deliverable: P4c) Urban Forest Strategy - The target of 5,000 trees has been met and are now being maintained.  CAP 51 - Deliverable: P5a) Construction Management Project - The Construction Management Plans have been supported internally. Need to determine how they work as part of the new Local Law and what resources (if any) are required.  CAP 64 - Deliverable: R3a) Wheatsheaf Hub - The Concept Plan was adopted by Council at the 11 October 2017 Council meeting. Next steps include advocacy to seek external funding sources towards delivery of the project.  CAP 69 - Deliverable: R3f) Pascoe Vale Community Centre (PVCC) - Construction of the new building is complete. Final landscaping works are occurring in conjunction with new toy library works, which is being constructed at the adjacent community hall.

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Out of the 76 CAP items 5 deliverables have one of more actions recording a status of ‘behind target’ at Quarter 2 but are expected to meet end of financial year targets and they are:  CAP 2 - Deliverable: C1b) Food System Strategy - Early stage development of Monitoring and Evaluation Framework has occurred and due for completion in April. This slippage is not expected to impact end of year commitments.  CAP 3 – Deliverable C1c) Indigenous employment program – Draft report has been completed but briefing to Council has been delayed until March. This is a minor slippage but it is still expected that we will meet our end of year commitment.  CAP 5 - Deliverable: C2a) Aquatic and Leisure Strategy- Whilst the draft strategy was presented to Council in December 2017, the final strategy is now programmed to be presented to Council in June 2018, instead of March 2018 which is the original target date. It is expected that end of year deadline will be met.  CAP 38 - Deliverable: P2a) Review of the Moreland Integrated Transport Strategy (MITS) - Consultant has been appointed and developed a draft background report for internal comment and a consultation plan for 2018, which formed part of a Councillor briefing in December. However the comprehensive research and consultation was presented to Council in February, which was the main focus of the Councillor briefing and this was targeted for December 2017.  CAP 76 - Deliverable: R6a) IT Strategy – We are progressing implementation of HR, Finance and Payroll. The full HR/Payroll application is behind target, however the core HR modules e-recruit and payroll, which need to align with Finance is on track. Finance system implementation is on track. This report also recommends resetting CAP items 3, 17 and 67, which resulted in having one of more actions identified as being behind target, are being recommended for resetting, after consideration of the following factors:  CAP 9: Deliverable: C2e) Recreation planning – Two out of the three actions for this CAP have either an achieved or on target status. Whilst the consultation, issues and constraints analysis have been completed for Mutton Reserve (Action two), it is envisioned that the draft precinct plan, will require additional time to deliver a more robust outcome.  CAP 17 - Deliverable: C6a) Lighting of Upfield Bike track- Planning for installation of lighting is occurring. Delays with approvals from VicTrack to undertake work, has been experienced and it is expected that approvals will be granted in late February/March at the earliest. Thus it is expected that installation of lighting is now to be delayed to Quarter 4, instead of Quarter 3.  CAP 67 - Deliverable: R3d) Fleming Park - The community engagement process to support this CAP has confirmed the community interest in the outcomes of this work and the need to take sufficient time to achieve good outcomes. A draft master plan is to be presented at the April 2018 Council meeting, which includes this broader community consultation and the community reference group inputs.

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The following CAP item has been ‘discontinued’, due to the target being changed:  CAP 25 - Deliverable: P1e) Affordable Housing Policy Implementation - The report presented to Council proposed that the development of an affordable housing demonstration project should be led by Moreland Affordable Housing Ltd, including progressing the site selection. The report states: Change of approach therefore requires timelines be extended. Council has approved an updated approach with regard to site selection. This supersedes the original intent of this CAP Item and therefore it is recommended to be discontinued for this financial year. Out of the 76 CAP items 3 deliverables have one of more actions recording a status of ‘behind target’. Due to the nature of the delays for each action item which are out of the control of Council officers and/or require additional time to support good community outcomes, this report is recommending resetting of targets. Details for each action item are outlined below:  CAP 9: Deliverable: C2e) Recreation planning – Two out of the three actions for this CAP have either an achieved or on target status. Whilst the consultation, issues and constraints analysis have been completed for Mutton Reserve (Action two), it is envisioned that the draft precinct plan, will require additional time to deliver a more robust outcome for the community. Item No 2017-2018 Action Rationale for change CAP 9 Deliverable: C2e) The current measure and target for this action is: Recreation 2. Deliver Charles Mutton Reserve Feasibility Precinct planning – Study – Plan endorsed by Council March 2018. Develop a strategic In order to obtain a more robust outcome. It is recommended approach to sporting that the target for Mutton Reserve be reset to ensure infrastructure and provision of longer term benefits for our community. precinct The following change to target is recommended: requirements across the municipality to  Mutton Precinct Plan draft delivered in March, with final better plan for and plan being endorsed in June 2018 align infrastructure to ongoing community needs  CAP 17 – CAP 17 - Deliverable: C6a) Lighting of Upfield Bike track- Planning for installation of lighting is occurring. Delays with approvals from VicTrack to undertake work, has been experienced and it is expected that approvals will be granted in late February/March at the earliest. It is expected that installation of lighting is now to be delayed to Quarter 4, instead of Quarter 3.

Item No 2017-2018 Action Rationale for change CAP 17 CAP 17 – CAP 17 - The current measure and target for this action is: Deliverable: C6a): 1. Install lighting from Park street to Bell Street by March Lighting of Upfield 2018 Bike track – to Due to this CAP being impacted by external factors (VicTrack ensure safety for approval), it is recommended that this item be reset to users and increase Quarter 4. usability By June 2018  CAP 67 - Deliverable: R3d) Fleming Park: The community engagement process to support this CAP has confirmed the community interest in the outcomes of this work and the need to take sufficient time to achieve good outcomes. A draft master plan is to be presented at the April 2018 Council meeting, which includes this broader community consultation and the community reference group inputs.

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Item No 2017-2018 Action Rationale for change CAP 71 Deliverable: R3d) The current measure and target for this action is: Fleming Park: 1. Adoption of the refreshed Master Plan following Rejuvenate Fleming community consultation by February 2018 Park to meet the A draft Master Plan is to be presented at the April 2018 needs of the current Council meeting, which includes this broader community and future consultation and the community reference group inputs. The community additional consultation will inform the final report to be presented at the June 2018 Council meeting. It is recommended that this target be reset to provide a more robust outcome and longer term benefits for our community. It is therefore recommended that the following change to the target is made: 2. Adoption of the refreshed master plan is by June 2018

Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Advice was sought from officers across Council to provide performance results for the CAP second quarter performance report. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications The actions in the CAP are funded through the 2017/2018 Budget. 7. Implementation The CAP concludes monitoring with the results of the 4th quarter report. The full year performance results for the CAP will be made available on Council’s website.

Attachment/s 1⇩ 2017/2018 Council Action Plan: 2nd Quarter Performance Report - 1 D18/74224 October to 31 December 2017

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NOM7/18 SUPPORT FOR VICKI CLEARY DAY 2018 (D18/79679) Cr John Kavanagh

1. Background Cr Kavanagh’s comments: On 19 May 2018, in association with the Coburg Football Club (the Lions) Phil Cleary will host the second annual Vicki Cleary Day – a tribute to his sister and other women impacted by domestic violence. Phil Cleary is has been a strong advocate for both law reform and community attitude change and action in relation to family violence, since his sister was killed by her former boyfriend in 1987. He played in over 200 games for the Lions and coached the club to two premierships. Vicki Cleary Day 2018 will be held at Coburg City Oval, with entry to the VFL Match between Coburg and Collingwood by gold coin donation. There will be a minute’s silence observed at the start of the match and a luncheon will for family members of victims of family violence. 2. Policy Context Cr Kavanagh’s comments: Council’s Preventing Family Violence in Moreland Strategy 2016-2020 provides the framework for local actions by Council and community partners to respond to and prevent family violence in Moreland and demonstrates Council’s commitment to action in this area. Supporting this event is aligned with the Strategy. 3. Financial Implications Officer’s comments: The request for support has been assessed in accordance with the Sponsorship and Donations Guidelines and is considered to comply. The $1,300 required to implement a Council decision to support Vicki Cleary Day 2019 can be accommodated from the Mayor and Councillor budget. 4. Resources Implications Officer’s comments: There would be minimal resource implications in arranging the financial support to be provided and registering Councillors to attend the luncheon. Motion That Council supports Vicki Cleary Day on 19 May 2018 by providing sponsorship up to $1,000 and purchasing tickets for Councillor attendance at the luncheon up to a value of $300.

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