National Heritage Memorial Fund Meeting on 19 April 2016 B 2016 (4) Minutes

Summary report of the Board meeting held on Tuesday 19 April 2016 at 9.30 a.m. at 7 Holbein Place, London, SW1W 8NR

Present: • Peter Luff (Chair) • Kay Andrews • Neil Cossons • Sandie Dawe • Angela Dean • Roger De Haan • Jim Dixon • David Heathcoat-Amory • Perdita Hunt • Steve Miller (items 1 to 14) • Richard Morris • Atul Patel • Seona Reid • Tom Tew

Observers: • Stephen Boyce

Committee Business

1. Chair’s Report B 2016 (4) 1

The Chair welcomed Kay Andrews, recently appointed as Trustee for Wales, to her first meeting, and Stephen Boyce, recently appointed Chair of the Committee for the South West, as an observer to the meeting.

The Board noted that the present meeting was the last for the Chief Executive, Carole Souter. The Chair and Board thanked her for her outstanding leadership over thirteen years and offered their best wishes for the future. Ros Kerslake would join as Chief Executive on 4 July. In the interim, Colin Bailey would be Accounting Officer and Acting Chief Executive, and Robin Seedhouse would be Director of Finance and Corporate Services.

2. Chief Executive’s Report B 2016 (4) 2

Carole Souter thanked the Board for their kind words and offered her own reflections on her time at NHMF/ HLF.

3. Minutes of the Board meeting on 22 March 2016 B 2016 (4) 3

1 The minutes were agreed by the Board and signed by the Chair as an accurate record.

4. Matters arising from the minutes Oral

There were no matters arising not covered elsewhere on the agenda.

5. Declarations of Interest Oral

Steve Miller declared a conflict of interests in Norwich Castle (item 26) as he was Head of Norfolk Museums Services. He would leave the meeting after item 14 and not participate in any HLF grant decisions on the day’s agenda.

Seona Reid noted that she sat on the Tate Board alongside the architect for the Courtauld application (item 27). The Board was content that this did not represent a conflict of interests. She further noted a conflict of interests in Tate’s application to NHMF for Isaac Oliver’s First Baron of Cherbury, which would be decided at a future meeting.

6. Finance and Corporate Services Report B 2016 (4) 6

Colin Bailey, Director of Finance and Corporate Services introduced the report. Income in March had been £40m. As a result income for the year was £387m, the highest year to date. Administrative spend for the year had come in 2% under budget. The Board would see headline results from the recent staff engagement survey in May.

7. Feedback from the meeting of the Audit and Risk Committee on 13 March 2016 Oral

Angela Dean, Chair of Audit and Risk Committee, fed back from the most recent meeting. The Committee would be receiving regular updates on any fraud cases and commended current fraud awareness training for staff which was receiving good feedback. The internal auditors were doing work to support Cabinet Office’s fraud and error review.

8. Feedback from Country and Regional Chairs Meeting on 12 April 2016 Oral

The Chair fed back from the meeting noting attendance by five newly appointed chairs. Chairs had been supportive of the mid-term strategic framework measures, whilst counselling against introducing too much change in a narrow time frame. They welcomed the Changing Lives campaign.

9. Managing Board Business B 2016 (4) 9

Melanie Peddle, Head of Secretariat, introduced the paper which presented an action plan following up their discussion of their effectiveness in February, and sought the Board’s steer on options to help them better balance time at board meetings across grant giving, strategic and governance responsibilities. The Board agreed the action plan as presented.

2

The Board noted the importance of continuing to learn from all second round applications.

10. Communications Report B 2016 (4) 10

Louise Lane, Director of Communications, introduced the report, and showed a recent film from the Changing Lives campaign.

11. Strategy and Business Development Report B 2016 (4) 11

Judy Cligman, Director of Strategy and Business Development, introduced the report, including the headline content from the Culture White Paper. The Board would receive reports next month on the Great Places initiative and the next Skills for the Future round.

Memorial Fund

12. NHMF Report B 2016 (4) 12

Fiona Talbott, Head of Museums, Libraries and Archives, presented the report. Trustees received an update on Wentworth Woodhouse.

The Board noted the report.

13. Saving the Steamship Freshspring B 2016 (4) 13

The Steamship Freshspring Society (SFS) sought a grant to carry out emergency works to the SS Freshspring to enable it to be safely removed from its current berth, which was no longer viable, and towed to a new permanent berth. The SFS had been given notice to vacate by 1 July so the works were considered urgent.

The Board awarded a grant of £155,000 (87%)

Heritage Lottery Fund

14. Operations Report B 2016 (4) 14

Eilish McGuinness, Director of Operations, presented the report.

The Board agreed: • A change in grant percentage from 78% to 75% of the total Heritage Grant award of £12,076,400 for the Windemere Steamboat Museum, reference number HG-10-05186. • An amendment to the Listed Places of Worship award for All Saints' Church, Ryde, Isle of Wight, reference number LW-15-12082 from £53,000 to £53,100 (72%) as there had been an error on the March schedule of decisions. The Board noted the paper and update on major grants.

3 SF4 First round applications for discussion and decision: Major Grants

15. Major Grants Overview Paper B 2016 (4) 15

Eilish McGuiness, Director of Operations, presented the report.

The Board noted the paper.

16. Rochdale Town Hall Restoration & Revival B 2016 (4) 16

Rochdale Borough Council sought a first round pass of £13,011,300 including a development grant of £735,400 (51% of total eligible development costs) for a project to secure the future of Rochdale Town Hall and transform it into a vibrant and inclusive community hub. The scheme would restore this historic building and its interiors and create a new welcome area with interpretation and learning areas. A series of training opportunities and work placements would be provided.

The Board considered the project a medium priority for support and REJECTED it in light of the available budget.

17. Paisley Museum: Telling the Stories of Paisley and the Textile Town that Influenced the World B 2016 (4) 17

Renfrewshire Council sought a first round pass of £14,999,900, including development grant of £1,924,400 (50% of total eligible development costs) towards the repair and extension of the A- listed Paisley Museum and Free Library building to provide improved gallery and community spaces, full physical access throughout the building, temporary exhibition space and a weaving studio. Horticultural training programmes would be delivered. The planetarium experience in the Coats Observatory would be redeveloped. The Board agreed this was a MEDIUM priority project. It was rejected in light of this and the available budget.

18. Transforming Bletchley Park’s core heritage to drive new audiences, develop skills and inspire future minds B 2016 (4) 18

Bletchley Park Trust sought a first round pass of £12,340,400, including development grant of £323,400 (47% of total eligible development costs) for a project to build on the transformation started through a previous HLF funded project, by opening up more of the site to visitors, telling new stories and finishing the work started in phase one to bring the facilities for visitors into the 21st century. The project would expand the current education programmes and build stronger links with the local community. There would be public access for the first time to the remaining buildings in the core museum area, the creation of new museums and galleries and a new learning hub with classrooms and a lecture theatre.

The Board considered the project a high priority for support, but REJECTED it in light of the available budget.

19. SeaMore: sharing the newest national collection B 2016 (4) 19

4

National Museum of the Royal Navy sought a first round pass to tell a complete story of naval heritage through establishing a new national collection. This three year project would seek to achieve two interlocking objectives of establishing a single national collection of the Royal Navy supported by wider historic dockyard collections within a collections learning hub; and a reinterpreted and re-displayed Royal Marines Museum relocated to the historic dockyard from the current Eastney site.

The Board considered the project a high priority for support and AWARDED a first round pass of £13,854,700, including development grant of £433,500 (79% of total eligible development costs)

20. Stroudwater Navigation Complete and Connected (Cotswold Canals Phase 1B)

B 2016 (4) 20

Cotswold Canals Trust sought a first round pass of £14,996,800, including development grant of £1,521,800 (80% of total eligible development costs) for a project to restore and reopen six kilometres of canal between Stonehouse in the East and the Gloucester & Canal at Saul Junction in the West. The work would involve a number of innovative engineering solutions, including a new channel under the M5 motorway, two new locks, three road bridges and one major railway bridge. Volunteer opportunities would be created and a multi-user towpath would be developed and linked to other rights of way, including the Cotswolds Way and the national cycle path network.

The Board agreed the project was a MEDIUM priority for support. The project was rejected in light of the concerns raised and available budget.

21. Catchments in Trust - looking after our rivers B 2016 (4) 21

The National Trust for Places of Historic Interest or Natural Beauty sought a first round pass of £15,400,000, including development grant of £1,600,000 (35% of total eligible development costs) for a cross-territories application for a programme of catchment focused environmental improvement works based around National Trust properties. Eleven catchments in and Wales were included in the programme which would be delivered in partnership with the Environment Agency and other partners. The programme would address wetland and freshwater habitat restoration and improvement, and engagement of people in each of the catchments. There was also potential for the project to have impact in the work around Natural Flood Management (NFM), which would need to be delivered in partnership with landowners and tenants.

The Board considered that the application represented a LOW priority for support. The project was rejected.

22. Salisbury Plain Heritage Centre: Home of the Royal Artillery Collection B 2016 (4) 22

The Royal Artillery sought a first round pass of £16,200,000 including development grant of £450,000 (42% of total eligible development costs) for a project to create a multi-purpose new museum at the Larkhill Military base on Salisbury Plain to house the Royal Artillery Designated collections and tell the story of the archaeology, ecology, military and social history of Salisbury Plain. Outside areas would provide further interpretive spaces. A range of activities and events, learning programmes and opportunities for volunteering and community engagement would also take place, with a focus on connecting military and civilian communities.

5 The Board agreed the project was a HIGH priority for support. The project was rejected in light of the available budget.

23. Bywyd newydd i'r Hen Goleg/ New Life for the Old College, Aberystwyth B 2016 (4) 23

Aberystwyth University (Old College) sought a first round pass of £9,889,200 including a development grant of £766,900 (69% total of eligible development costs) for a project to restore and repurpose the Grade I listed Old College as a centre for heritage, learning, culture and enterprise. The aim was to complete this transformation in time for the University's 150th anniversary in 2022. Much of the building was now vacant and the scheme would undertake sensitive restoration and adaption of the internal spaces. A permanent exhibition space and new visitor experience for the University's collections would be created.

The Board considered the project a HIGH priority for support, but rejected it in light of the available budget.

24. Unlocking the Severn for People and Wildlife (WM) B 2016 (4) 24

The Severn Rivers Trust (SRT) sought a first round pass and a development grant to develop and deliver a five year project to remove barriers along the entire River Severn and lower River Teme which would allow both rivers to be re-opened for migration to all fish species and in particular benefit and improve the UK population status of the twaite shad (Alosa Fallax) which is in decline. The project would open 253km of spawning habitat for twaite shad and other species, construct the UK’s first viewing gallery and there would be a range of learning opportunities for the local community.

The Board considered the project was a HIGH priority for support and awarded a first round pass of £10,810,300 including a development grant of £233,100 (25% of total eligible development costs).

25. "The Hold": A Archives Service for the 21st Century

B 2016 (4) 25

Suffolk County Council in partnership with University Campus Suffolk (UCS) sought a first round pass and development grant to deliver a project which would build a new record office building, The Hold to create a statement heritage, research and learning hub at Waterfront to house Suffolk’s nationally and internationally significant archives. The project would deliver wide ranging learning opportunities, contribute to the regeneration of Ipswich and ensure the sustainability of the collections and their access.

The Board agreed the project was a HIGH priority for support, and AWARDED a first round pass of £10,901,800 including development grant of £538,100 (58% of total eligible development costs).

26. Norwich Castle: Gateway to Medieval England B 2016 (4) 26

Norfolk Museums and Archaeology Service (NMS) sought a first round pass including a development grant towards a project to re-display and interpret the mediaeval heritage of Norwich Castle Keep through re-interpretation of the building and its collections, removal of later alterations, re-instatement of spaces and improvements to access, circulation and visitor facilities.

6 The Board agreed the project was a HIGH priority for support and awarded a first round pass of £9,219,200 including a development grant of £462,400, 69% of total eligible development costs.

27. Courtauld Connects B 2016 (4) 27

The Courtauld Institute of Art in partnership with Samuel Courtauld Trust, and London Borough of Westminster sought a first round pass and a development grant to deliver a four year project to undertake a programme of capital works involving the conservation and repair of the Grade I listed Strand Block of Somerset House, open-up the building physically, create new spaces and deliver a programme of activities locally and nationally.

The Board agreed this was a HIGH priority for support and awarded a first round pass of £9,500,000, including development grant of £650,000, 67% of total eligible development costs.

28. Prioritisation and feedback to applicants Oral SP3 Grant increase application for discussion and decision

29. The Renewal of Insole Court B 2016 (4) 29

Insole Court Trust and Cardiff Council sought a grant increase to enable the restoration of the Grade II* listed Insole Court, a Victorian mansion house and gardens. Despite extensive survey work during the development phase, the discovery and extent of these decorative finishes were considered unforeseen. An extensive condition report, detailed the poor condition of the building and some of the ceilings.

The Board had awarded a second round grant of £2,048,200 (46%) in January 2013.

The Board awarded a grant increase of £268,000 to make a total grant of £2,316,200 (58%).

30. Schedule of Delegated Decisions (circulated electronically) B 2016 (4) 30

The Board noted the Schedule of Delegated Decisions.

31. Any other business Oral

During the case by case discussions, the Board had considered that:

The next meeting will be held on 24 May 2016.

7