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Top Women Building Legacies Others Will Follow Their Path to Business Ownership
few years ago a press release that caught my attention came across my desk. The release included the results of a survey of 90-year-olds. The survey asked one question: You’ve lived a long life. What is the one thing you’d do differ- Aently if you could go back in time and change your life? The No. 1 answer: They’d leave a legacy. The 90-year-old respondents said that if they could go back in time, they would create something that would last a long time. The Top Women Business Owners (featured on pages 21 to 32) are certainly leaving their legacies, each and every day. That’s one of the reasons I look forward to this Top Women Business Owners issue each year. Not only because these top entrepreneurs are having such a big impact on our local economy and community but because these ladies have come so far. It wasn’t long ago that women had very few career choices. If a woman was lucky enough to attend college, she had very limited opportunities. Sure, she could be a teacher, nurse or secretary, but running a business was mostly out of the question. Not enough women were able to take risks, build businesses and create a path for others to follow. That’s not the case any longer. Thanks, in part, to the women featured in this issue. These women are blazing the trail for others to follow. It would have been easy, over the years, to work for someone else; keep their corpo- rate careers; and take the safe, comfortable approach to life, but they didn’t. They took the leap. And many were skeptical. Yes, there were naysayers who swore these women would never succeed. There were some who were certain they’d never build winning, profit- able businesses. And they were wrong. Each March, for the past 26 years, we’ve featured outstanding female entrepreneurs who took the leap. We continue to add to our alumni group each year. We honor them for not only taking that leap themselves but also creating an atmosphere that makes it easier for women to continue to make that leap. We honor them for the success they’ve enjoyed and for the sacrifices of making that leap — the sweat, blood, tears, bruises, etc. I want to personally thank all of these top women, not only for me but also for my 9-year-old daughter, Sara. If Sara had been born 40 or 50 years ago (maybe even 30), her career choices would have been limited. Now, thanks to these top women and the Berger,Berger, Cohen Cohen & & Brandt, Brandt, L.C. L.C. legacies they are building, my daughter and every young woman in America has a vari- THANKTHANKCongratulates Guy YOU YOUBrandt on the honor ety of opportunities waiting. ThankThank you you to toourWe ourWe clients are clients are so sograteful and grateful and employeesof toemployees being toour our clients clientsfor voted for earning and earning and partners. one partners. us us theof the therecognition recognition That’s really why we continue to focus on these Top Women each March. The goal asas one one of oftheYour theYour Best hard Best hard workLaw workBestLaw and Firmsand dedicationFirms M&A dedication for for Providershavethe havethe helpedthird helpedthird toyear maketoyear in make in St. ina row!aLouis row! is to honor the women in this community who are building a better tomorrow for my BC&BBC&B prides pridesBerger, itselfBerger, itself on Cohen on beingCohen being & well Brandt& well Brandt prepared prepared L.C. L.C. inone inoneits of itsconsultation, of consultation, daughter and every other member of this community. BC&B pridespersuasivepersuasive itself in inits on St.itsnegotiation St.negotiationLouis’ being Louis’ Best Bestandwell Lawand aggressiveLaw Firms.aggressiveprepared Firms. in inits itslitigation in litigation its consultation, Next year we’ll add even more success stories to the list. If you know a top woman persuasive in its negotiation and aggressive in its litigation. Berger,Berger, Cohen Cohen & Brandt,& Brandt, L.C. L.C. business owner who you don’t see on our pages this month, please send me (ron@ 8000 Maryland Ave., Suite 1500 Clayton, Missouri 63105 sbmon.com) her name. I want to make sure we include her in next year’s issue. n 800080008000 Maryland Maryland Maryland Ave., Ave., Ave., Suite Suite Suite 15501550 1550 | Clayton,Clayton | Clayton 63105MO 63105 63105 TheThe choice choice of aof lawyer a lawyer is an is animportant important(314) decision(314) decision721.7272 721.7272 and and | www.lawbcb.com | www.lawbcb.com shouldshould not not be bebased based solely solely upon upon advertisements. advertisements. 314.721.7272314.721.7272 www.lawbcb.comwww.bcblawlc.comwww.lawbcb.com
6 ST. LOUIS SMALL BUSINESS MONTHLY / MARCH 2019 WWW.SBMON.COM SALES MOVES BY MARK HUNTER ASK THE BANKER Why Is Customer Data Security Important to My Brand?
10 Questions to Create Most consumers understand that businesses use the personal information they collect to deliver more personalized products and a Prospecting Mindset services. And many appreciate the benefits, whether it means a discount on a service they purchase frequently or a recommendation for a product to try. ou’re behind on the number of only the benefit but also how it helped you from getting your own leads? calls you need to make for the them. 8. Who are the negative voices in my Customer trust can quickly erode, however, week. Worse yet, the quarter is 2. How does my personal style connect life I need to get rid of? There are peo- when personal data — from credit card num- Y bers to shoe size — falls into the wrong hands. nearing an end, and making that number with prospects and customers? Record ple with whom you associate that you If that happens to your business, you not only is looking impossible. Is this you? what makes you special and makes you a really can’t afford to spend time with. will face potential legal and financial issues You will never have anything to close person with whom people want to engage. Hanging out with negative people will but also could see the value of your brand sig- unless you first start to prospect, but just 3. How does what I sell differ from do nothing but create negative results. nificantly diminished in your customers’ eyes. because you have a list of leads doesn’t other options in the marketplace? Record 9. What are my personal excuses? mean they are going to instantly become everything that sets what you sell apart, OK, here is where it gets personal. One recent study (TRUSTe/National Cyber Secu- customers. but do not include price. There is no Write down every single excuse you’ve rity Alliance U.S. Consumer Privacy Index) found that more Americans are worried about their As much as sales process is a mindset, place for price in prospecting, so leave it ever had about why you didn’t prospect data privacy than about losing their primary I believe prospecting is at the top of the off the table when you were supposed to. Write source of income! Protecting customer data, mindset. If you don’t have the right mind- 4. What do I like about my custom- down everything. By no means is this therefore, should be high on your list of busi- set to prospect, then there is little chance ers? Record all the things you like about the time to leave anything out. When ness priorities. Here are a few ways to get you’ll prospect. This then translates into your customers, including aspects of their you’re done with the list, look at it started: even less to close. personal lives. closely and realize you are in control of 1. Keep encryption practices up to date. How do you create a prospecting 5. What are the main obstacles in my everything. Encryption technologies change rapidly, so mindset? First, thinking you don’t have day that block me from prospecting? Re- Every excuse is your excuse. It schedule updates regularly. Hackers are to answer this question is a mistake. cord all the activities you get caught up in doesn’t belong to anyone else. Each drawn to outdated systems. Prospecting is not an activity of just go- during the day that you feel keep you from one belongs to you. Your objective is to ing through the motions. No, it’s about prospecting. accept responsibility and not allow any 2. Minimize the data you collect. Collect only engaging, connecting and setting the table 6. What is keeping you from blocking one excuse to stand in the way of you the information you absolutely need and give customers the opportunity to opt out of shar- to create value. on your calendar specific time periods prospecting. ing it with others. Ready for my list? Here are 10 questions each day and week to prospect? You’ll 10. Who will hold me accountable? If you need to get serious about: never have enough time to prospect unless you want to succeed, you must be will- 3. Think about deleting data. Yes, there are 1. How does the customer benefit from you dedicate the time to do it. ing to be held accountable. Whom can business advantages to keeping customer what I sell? Record all of the things your 7. Are you relying on marketing to pro- you have as your partner? I like to say information on file. Depending on your busi- customers benefit from when they buy vide you with leads? Why? How good are that sales is not a solo activity but rather ness, your customers might appreciate privacy more than a special data-driven oer. from you. Be specific and include not the leads they give you? What’s stopping a team sport, and you need somebody on your team. Whom 4. Limit data access. If you decide to keep will you ask who can customer data, look for ways to minimize who Tuesday, April 23, 2019 ST. CHARLES CONVENTION CENTER hold you accountable? can access it. The more you limit access, the Take these 10 ques- fewer weak links there will be for hackers to tions to heart and use breach. them to propel you to- 5. Communicate with customers. Using Energize YOUR ward a more solid and simple, clear terms, let your customers know productive prospecting what you are doing to keep their information BUSINESS, mindset.n safe. EXHIBIT AT THE The bottom line: Lost customer data is easier Mark Hunter, of The to recover than lost customer trust. When 30th ANNUAL Sales Hunter sales motiva- you tell customers how you are protecting tion blog, is the author of their information, you increase their level of “High-Profit Prospecting: comfort with your company. And that is good Powerful Strategies to news for your brand. n PRESENTED BY Find the Best Leads and Drive Breakthrough Sales Debi Enders (debi.enders@ commercebank.com) is BIZEXPO Results.” vice president, small business banking at Reserve your space today! WWW.STLEXPO.COM 314.569.0076 Commerce Bank.
WWW.SBMON.COM ST. LOUIS SMALL BUSINESS MONTHLY / MARCH 2019 7 ENTREPRENEUR’S TOOLBOX MASTERING LINKEDIN BY JAMES CANADA BY KATHY BERNARD
How to Avoid Presentation Hazards Running Text Ads on LinkedIn Visual information can be very powerful. A majority of what an audience absorbs from LinkedIn provides an easy, affordable Target a presentation is what they see. In fact, the audience remembers 55% of what it way to run simple text ads at the top or your ads to sees and only 38% of what it hears. side of your potential customers’ or job prospects in prospects’ LinkedIn pages. Such ads come certain loca- But visuals are so powerful that at times in a variety of sizes and ratios (square, tions, like they can create hazards for presenters. horizontal, and long text link) and feature those within When the speaker or the audience gets a simple, clickable headline, description, 25 miles of pulled into the information haphazardly, and small image. Downtown confusion can result. As presenters, we Note that you only have limited space St. Louis, can avoid misunderstandings by learning in these ads to get your point across. The plus other a couple of techniques to control how we headline can only be a maximum of 25 criteria, reveal information and visuals. characters. The description text can only such as job The first technique, called Clearing the be 75 characters (including spaces). title and Visual, has two steps. In the first step, tell Best practices: industry. the audience members what they are look- • Include a 50x50 pixel image to attract You can ing at and explain it in detail. In the second attention set your own step, explain the meaning and why the • Use a strong call to action like “Register schedule information is important. now!” or “Call today!” and budget and buy ads as either pay-per- https://www.linkedin.com/ad-beta/new- • Link to a designated, mobile-friendly click (PPC), so you pay only when some- advertiser.n Next, in combination with Clearing the landing page that matches the message of one clicks your ad, or cost-per-impression Visual, is the second technique, called your ad, or route sought-after job candi- (CPI), where you pay for every ad view. Ready Aim Fire. This helps keep a check on Kathy Bernard ([email protected]), CEO dates to your LinkedIn career page where Learn more: business.linkedin.com/mar- our behavior as presenters. Many times, of WiserU.com, is a St. Louis-based Linke- instead of addressing the audience, we they can find job postings keting-solutions/ppc-advertising. dIn expert/trainer who equips businesses to begin by talking directly to our visual. Ironi- • Develop and test multiple ads to see To get started, establish your LinkedIn maximize LinkedIn for sales, marketing, or cally, we tend to do this when we know the which ones garner the best response Campaign Manager dashboard, starting at fundraising. information either extremely well or not at all. You can prevent this habit by practicing. Remember the phrase Ready Aim Fire and follow these three steps: BUILDING INNER STRENGTH BY DR. DEB CARLIN n Ready. Reference the information with your arm outstretched and the palm of your hand open, gesturing to where you want the audience to look. Then, silently read the information to yourself and The Success of Succession gather your thoughts. n Aim. Look to the audience and find one understanding of it and how to move a pair of eyes. Life is approximately 20% mechanics mind to take the knowledge you have and n Fire. Deliver the information (what and and 80% psychology. With this being a person from one emotional state into imagine the most desirable outcomes is why from Clearing the Visual) to that pair reality, why do we so routinely leave the another. equally powerful. Give yourself time to of eyes. emotional side of planning out of the Life is a series of emotional experiences, daydream, literally, about a successful strategy? and the secret to a happy and productive succession process. Allow yourself to get Try these techniques next time you speak. Succession planning is an activity that life is simply knowing how to navigate the comfortable with the creation of a new There is no better feeling than audience most company owners would prefer not to mind to have thoughts and perceptions reality in your life — what you’ve created acknowledgment for a powerful and mean- deal with because it prompts angst. Time that produce productive emotions. We do thus far has been magnificent and success- ingful presentation. n and again, an owner puts off the meet- indeed have a choice about our emotions ful, right? n ings, much the way people delay writing since we are the creator of our thoughts. James H. Canada is managing partner/CEO a will. There are all sorts of reasons for As you think of your own succession Dr. Deb Carlin is president of Partners In for Alliance Technologies LLC, ITEN mentor these avoidant behaviors, but emotions plan or your clients’, do you find yourself Excellence LLC. Awarded numerous accolades and author of “Corporate to Entrepreneur: are at the core — the main one being fear. eager or anxious? Several recurring themes for her leadership, writing, speaking and teach- Strategies for Success.” Con- The lawyers handling these cases for emerge in the opening steps of succession ing, she holds an MS in statistical analysis and tact Jim at james.canada@ succession planning would serve them- planning: maintaining company morale, research methodology and a PhD in psychology, alliancetechnologiesllc.com, selves and their clients well by inviting determining whom to promote into which both from Saint Louis University. “Build the 636-734-2337 or www. psychology into the process. A psycholo- positions and timing. Strength Within” was her 11th book. For more alliancetechnologiesllc.com. gist is an expert in human behavior, the Knowledge is power, right? Using your information, visit www.drdebcarlin.com.
8 ST. LOUIS SMALL BUSINESS MONTHLY / MARCH 2019 WWW.SBMON.COM BETTER YOUR BUSINESS BY CHRIS MCCULLOCH
Fraud Prevention: Best Practices To Protect Your Business n today’s market it’s quite likely that to an email, phone call or text message • Do not access your business system in create checks and another to verify the your company has been targeted by requesting you to urgently activate or public systems. Utilize stand-alone comput- checks and send the issue files to the some sort of fraud. In fact, the AFP update an account. Avoid verifying your ers for accessing your online bank systems bank. I to help limit fraud risks. A stand-alone • Secure check stock, blank checks and Payments Fraud and Control Survey identity through a website or by calling a reported that 78% of companies were phone number. computer does not require a local area net- fax signatures. Require dual control targets of payments fraud last year. As • Perform regular system updates ensur- work (LAN) or wide area network (WAN) when accessing these items. industries become more digitized, fraud- ing your antivirus, antimalware software to access for general use. • Shred unused or out-of-date check sters are coming up with more algorithms and firewalls are up to date. Make sure CHECK FRAUD PREVENTION stock, blank checks and fax signatures. and hacks to access companies’ sensitive these programs are always running and • Replace check payments with ACH and Take this action prior to disposing of information. perform regular system scans to detect card payments. Doing so adds a layer of these items. Here are best practices to help prevent potential security threats. protection against paper-related fraud. • Track and investigate claims. When fraud against your company. • Always use trusted websites. Access • Implement payee positive pay services a customer, vendor or client claims to ONLINE FRAUD PREVENTION your Enterprise Bank & Trust accounts on all accounts. Positive pay systems detect have paid a bill but your records do not • Implement dual control and ‘out-of- and services through our trusted web fraudulent checks and prevent them from indicate a payment was made, ensure the band’ on all online payment transactions addresses or mobile app (available in being paid. check was not intercepted. – ACH, wire, etc. Dual control requires a the Apple App Store and Google Play). • Implement reverse positive pay services second level of approval to release online Always sign in to your accounts using the on low- volume accounts or when you are Chris A. McCulloch, CFE, is a Corporate payment transactions. Out-of-band is appropriate web addresses given to you by not able to submit issue files. This will Fraud & Physical Security Manager and an authentication process that utilizes a bank personnel. Never click on a link in allow you to verify, approve and pay/return Senior Vice President for Enterprise Bank & secondary device, thereby making it more an unsolicited email or text message. all presented checks manually. Trust and has served in the fraud industry for difficult for fraudsters to access a system. • Protect your internal network. Set up • Keep check issue files and online check more than two decades. • Train your employees to never share internal controls to protect your network registers up-to-date. This easy task helps online banking credentials (usernames, and password-encrypt your wireless access. ensures accuracy. passwords, etc.). Set up guest Wi-Fi accounts to segregate • Implement dual control with check • Never respond with your information access to critical systems. issuance. Have one employee assigned to
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WWW.SBMON.COM ST. LOUIS SMALL BUSINESS MONTHLY / MARCH 2019 9 CULTURECENTRIC LEADERSHIP HIGH VOLTAGE MARKETING BY JONATHAN JONES BY TOM RUWITCH Will or Should Your Culture Last? Beware of Confusing, Conflicting Stats Few cultures are lasting, but most cultures change as people come and go. Should your current culture last? About Marketing ROI Most industries have up and down cycles, and the changes outside the organization force changes that the typical culture does not respond to easily. If you have a great, healthy culture, why wouldn’t we want it recently saw a fancy infographic full of to last? stats about email marketing. It made my head spin. Jim Collins, author of “Good to Great,” I Under the heading “Email Marketing identified three elements of great organi- ROI,” the graphic declared, “Every $1 zations: superior performance, distinctive spent on email marketing generates $38 impact and lasting endurance. in revenue.” Great organizations significantly outper- Wow! That’s pretty good. form their industry or peer organizations. But wait… Underneath that, was this claim: They make a distinctive impact on the “Email marketing ROI is 28.5% com- community they serve. One way to identify pared to only 7% for direct mail.” this is if your customers and communi- I’m no math whiz, but I translate that ties tell you they cannot imagine a world second stat to mean if you spend $100, without your organization. It must be you’ll make $100 + $28.50 (28% of your extremely dicult to replace this culture investment) for a total of $128.50. with another organization. Didn’t the first stat suggest I would generate $38 for every dollar spent – or To have lasting endurance, an organization $3,800 if I spend $100. must be able to last through three to four Which is it? leadership generations. Most organizations Beats me. barely last past two generations. Most Here’s another gem from the infograph- leaders do not think past their own leader- ic: “Revenue per email is $0.11.” ship. Great leaders do. Where does that stat come from? Is that an average across all industries? Does the If you are confident the other two ele- locally owned restaurant make $0.11 per ments are in place, the first step is to email or is it the spammer pitching little What do these statistics tell you, the Your business is unique. Your products ensure you are the best leader you can be, blue pills or is it the airline pitching high- small business person, who wonders and services are unique. Your marketing developing yourself and committing to priced vacation packages? whether email marketing is right for your copy is unique. Your marketing tactics are coaching and mentoring your next genera- Will I make $0.11 per email if I pur- business and wondering how much to unique. tion of leaders. Be extremely clear on your chase list from Billy-Bob’s Discount Email budget? Yes, I believe that businesses can vision and values that guide all leaders and List Vendor? Nothing. These stats tell you nothing! generate great ROI if they employ good employees. Don’t let anyone join or stay in Will I make $0.11 per email if I send Check that. These stats tell you that list-building practices, deliver engaging the organization if their values dier from irrelevant garbage to people who aren’t in some marketers try to throw a bunch of content to their followers, include strong your healthy culture. my target market? meaningless, contradictory data to bolster and compelling calls-to-action for sales and claims about their products. focus on maximizing the long-term value Think consciously about your heir apparent. Are those people generating $0.11 per In fact, at the bottom of this info- of customer relationships. A deliberate leadership development pro- email pros or posers? graphic is the following chest-thumping: But the only way for you to know wheth- gram is essential for developing cultures. Combine that $0.11 stat with this one: “(Email is) the rock-solid, time-and- er you’ll generate 38-to-1 ROI (or more, or If you don’t know who your heir apparent 18% of companies report an ROI of more customer-tested, marketing-approved way less) for your business, is to measure your is, be prepared to find and develop that than $76. to keep your customers coming back for investment and your return. person. For the sake of your great culture, Wow! $76 is twice as much as $38 (see more. And here are the stats to prove it…” All the other stats are just a bunch of developing leaders should be your most the first stat) and WAY better than a 28% Don’t get me wrong. I think email confusing, conflicting noise. n important role as a leader. n ROI (see the second stat). Wondering which businesses make up marketing works. But I’m not going to Tom Ruwitch is the president and founder of Jonathan Jones (Jonathan. the luck 18% who kill it with $76-to-$1 promise you 38-to-1, or 76-to-1 or 11-cent MarketVolt, an interactive marketing firm. For [email protected] or ROI? Me too. The infographic doesn’t per email return on your investment. more business-building marketing resources by 314-608-0783) is a CEO peer say. Such stats are misleading garbage. Tom Ruwitch, go to MarketVolt.com/resources. group chair/coach for Vistage International.
10 ST. LOUIS SMALL BUSINESS MONTHLY / MARCH 2019 WWW.SBMON.COM MARKETING WORKS FINANCIAL FITNESS BY JEREMY NULIK BY KAREN STERN Take Your Back-Oce Processes to the Next How to Place Bets in an Uncertain World Level Spoiler Alert: The Answer is to be More Human QuickBooks recently released a program for small-business owners who could benefit from more sophisticated QuickBooks soft- ware. QuickBooks Online Advanced may provide the accounting support necessary hen teenage kids misbehave, for some organizations’ continued growth. some parents take away the car Could your business use these exciting or cell phone. Others make W features? them mow the grass or clean bathrooms. n Include as many as 25 users. More team When she was raising her eight sons, members can edit and view crucial infor- therapist, author and self-proclaimed mation. This option could help you improve drama researcher Cy Wakeman did none your accounting workflow and accomplish of those things. Instead, she made her more tasks. kids play poker — with her and with their n Set custom user permissions. Owners next week’s allowance. can ensure the integrity and security of the Before her sons reached their teen data by choosing who can view and edit years, Wakeman, author of “No Ego: How information, which enhances productivity Leaders Can Cut the Cost of Workplace and informed decision-making. Drama, End Entitlement, and Drive Big n Import information for hundreds of in- Results,” would teach them about the voices at once. If your business uses other rules of poker, what a winning hand looks invoicing software, you can now transfer like and how to strategize. During these the information into QuickBooks for in- sessions, the kids would see everyone’s depth analysis and tracking. Avoid wasting cards so she could explain the complexity time on manual entry. Preserve invoice of the game. accuracy and increase eciency so you can In my recent interview with Wakeman focus on what you do best and improve on the “More Human” podcast (which your bottom line. you can subscribe to anywhere you listen n Get smart reporting powered by to podcasts), she highlighted a conversa- A way to lead your team members in five years (now 10 years back) and repeat Fathom. Make KPI tracking, data analysis tion she had with one of her sons when developing abilities to deal with uncer- the exercise. This will begin to resemble and custom reports more eective and he was “grounded” and asked to play tainty is backcasting, a simple framework the present day very little. Review what meaningful. The easy-to-read dashboards poker. Before he was willing to place his to review the ways they experienced emer- has changed and what has remained the and latest analytical tools help you make bets, he wanted to see his mother’s cards. gence and creativity in the past. With it, same. With the mobile device example, timely decisions and foster success. n “But that is not how poker is played,” you can bring into their consciousness the you would have to wait until you arrived Receive enhanced customer care. The Priority Circle membership included with she explained to her son. “You are betting idea that they are far more change-ready at your destination and arrange for some the software means you have a customer on your cards and your skill with the and therefore capable of dealing with time in a business center or office build- success manager to help you make the knowledge you have.” uncertainty than they realize. Here are a ing. You would have to call and schedule most of your software and its techni- a meeting with your team at home during And it dawned on Wakeman that this is few steps: cal features. Not only will your questions similar to what we experience in the work 1. Think of a ubiquitous technology business hours. receive priority, but QuickBooks will also world, as it relates to how we deal with or process in your company or your indus- You can step into the DeLorean and provide as many as five online training risk and what makes humans unique. try. It helps if the technology or process is move back farther if you wish, but it is courses for your accounting team. When all of the elements are known, taken for granted. A pop culture example likely you can achieve the intended effect Learn more about how QuickBooks can when you can see all of the cards, play- is the degree to which we can accomplish with the steps above. That is this: Human give your business a competitive ad- ing the game can feel better. However, all of our business tasks from a mobile beings were built for change. We are at vantage. Contact Karen Stern, partner that is not the way things work in life or device while traveling in the air. our best when there is uncertainty. If all in charge of the Brown Smith Wallace in business. There are unknowns. And 2. Take the team back five years and were certain, we would need only machine Entrepreneurial Services Group, at kstern@ today, it seems there are more unknowns ask each person to recall what life was solutions. But that is not our world. If we bswllc.com. n and more uncertainties than we have ever like. Have them tell the story of how they hope to have relevance for our brands or faced. That is why the leader who hopes would accomplish similar tasks without companies or selves in the future, then we to place effective bets on the future must the innovation. In the mobile device must learn how to be more human.n be able to interpret and deal with change, example, you would need to have multiple Karen Stern, CPA, (kstern@ and that leader must also enable a team of pieces of hardware and the attendant Jeremy Nulik ([email protected]) is evan- bswllc.com), partner in charge, other humans to understand how we can software, cables and power sources. gelist prime at bigwidesky, a human business Brown Smith Wallace Entrepre- approach uncertainty. 3. Take the team back another consultancy, in St. Louis, Mo. neurial Services Group, provides tax and accounting services for companies ranging from start- ups to $20 million in revenue.
WWW.SBMON.COM ST. LOUIS SMALL BUSINESS MONTHLY / MARCH 2019 11 SPECIAL REPORT: TECHNOLOGY Developing a Communication Policy
BY SCOTT M. LEWIS
lectronic communications have if you don’t say become an embedded part of employees can’t Eour lives. In most cases, we don’t perform some even think about the process any longer; action, then you smartphones and other mobile devices are leaving it open have simply become the norm today. to interpretation However — as we are often reminded from a legal per- in the news but may rarely think about spective. — how we use that technology, what we n In some cases, say and to whom could come back to you can make haunt us. In some cases, our employees broad statements, forget that when they put something in such as prohibit- Bank Said NO? writing, they have created a legal paper ing any activity trail. What they said or committed to is that violates state now basically a legal contract or docu- or federal law We Can Help! ment that could be enforced in the event or prohibiting Improve cash fl ow • Increase profi ts Promote growth of litigation. sending via email, rules for acceptable use and behavior. It Local funder • Quick advances on invoices • Timely rebates Having a clearly defined policy really text or instant message anything that recommends that employees always avoid No up-front or hidden fees • No volume commitments is a positive step for employees. One of discloses confidential information about personal messages and maintain their your business. However, keep in mind corporate professionalism. Remember Call Joy Ann at the biggest reasons that companies find 636-458-2612 themselves in the communication hot the specifics, intent and mode of com- that your employees’ communications [email protected] seat is that in most cases, the employ- munication of the individual item you represent you and your business, so www.lexxfunding.com ees simply didn’t understand what was are covering in a blanket statement. make sure they know how you want your or was not appropriate. This is why n As with any policy, the senior man- business represented. The same ZDNet you have to think more broadly when agement must be willing to enforce it. article also states that every company developing your policy. A successful com- The problem with electronic communi- needs a communications policy and munication policy is not about managing cation policies is typically the reluctance that different companies’ requirements an individual process; it is about manag- to enforce them in a consistent manner. for one will be different. Also, because ing the technology usage of your entire These inconsistencies in enforcement of modern and emerging technologies, business. can actually create another legal problem these policies are becoming longer and Since developing a communication if a disgruntled employee pushes the more specific. n policy is a true business strategy, you issue. Keep in mind that policies are a should involve people from all depart- necessity today because of high litigation Scott Lewis is the president and CEO of Win- ments, including legal, compliance and rates, so the policy is the guideline and ning Technologies Group of Companies. Scott information technology. The individu- the teeth of your company. Without it, has more than 30 years of experience in the als you select to champion this process you’re gumming your food. But a strong technology industry and is a nationally recog- ST. CHARLES CONVENTION CENTER should understand guidelines of ap- policy lets you choose how hard you want nized speaker and author on technology sub- propriate use, communication methods, to bite when violations occur — just be jects. He has worked with businesses to em- retention policies and the internet usage consistent. power them to use technology to improve work within your company. n Although I do believe that all policies processes, increase productivity and reduce Energize YOUR If you intend to put together a commu- should be reviewed by your corporate costs. He has designed thousands of systems for nication policy that is going to actually attorney, I always recommend that they large, medium and small companies, and Win- BUSINESS, protect you when you need it, here are are written in terms that normal people ning Technologies’ goal is to work with compa- some things to keep in mind: would clearly understand, not legalese. nies on the selection, implementation, manage- EXHIBIT AT THE n Remove the vagueness. Action and It is easy to fall victim to someone who ment and support of technology resources. For uses should be clearly defined. Phrases signed an agreement but basically didn’t more information, visit www.winningtech.com such as “inappropriate” or “prohibited” understand the language; in some states, or call 877-379-8279. can sometimes depend on context, these legalese-filled policies have proved which can create confusion with your to be unenforceable. PRESENTED BY employees. The basic rule of thumb is According to a 2018 ZDNet article, a to be specific; clearly list out the actions communication policy should set a stan- BIZEXPO that are prohibited and remember that dard for appropriate content and include ReserveSt. Louis your Business space today! Expo WWW.STLOUISBUSINESSEXPO.COM 314.569.0076 April 23 www.stlexpo.com
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