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Summer Village of Ghost Lake Council Meeting Agenda Monday, April 29, 2019 5:30 Pm Ghost Lake Community Services Building 601 Ghost Lake Village, Ghost Lake, Alberta

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Summer Village of Ghost Lake Council Meeting Agenda Monday, April 29, 2019 5:30 Pm Ghost Lake Community Services Building 601 Ghost Lake Village, Ghost Lake, Alberta Summer Village of Ghost Lake Council Meeting Agenda Monday, April 29, 2019 5:30 pm Ghost Lake Community Services Building 601 Ghost Lake Village, Ghost Lake, Alberta ITEM DESCRIPTION DISCUSSION 1. CALL TO ORDER 2. APPROVAL OF AGENDA APPROVE 3. DELEGATIONS NIL 4. CONFIDENTAL ITEM NIL 5. MINUTES 5.1. Regular Meeting February 26, 2019 ADOPT 6. FINANCIALS 6.1. Payment Schedule ACKNOWLEDGE 6.2. General Bank Account Reconciliation – February, March 2019 APPROVE Investment Account Reconciliation – February, March 2019 6.3. Financial Statement – February 2019 and March 2019 APPROVE 6.4. 2019 Budget and Tax Rate Bylaw APPROVE 7. OLD BUSINESS 7.1. Tree Protection Policy REVIEW 7.2. Financial Policy – Recurring Grant to Organizations APPROVE 7.3. Sale of Yellow Truck DISCUSSION 7.4. Road work – Grass seed deficiencies to be addressed DISCUSSION 7.5. Trans Alta Lease UPDATE 7.6. Emergency Water Supply REVIEW 7.7. UPDATE 8. CORRESPONDANCE ACKNOWLEDGE • ASVA Newsletter • RCW Newsletter • Local Authority Elections Act Changes 9. COMMITTEE REPORTS 9.1. Public Works Beach rope float Garbage update Breakwater repair Golf Course repairs Summer Village of Ghost Lake Agenda Page 2 9.1.1. Dock Subcommittee of Public Works 9.2. Communications and Village Social Life GLV Community Association Resident request – Community Garage Sale 9.3. Fire Prevention and First Response 9.4. Natural Environment and Lake Stewardship Fairy Ring treatment on Golf Course Weed Treatment - last year of the 3-year contract 9.5. Municipal Development Plan Steering Committee Meeting scheduled for May 5 to review Draft Plan and set Open House Date 10. NEW BUSINESS 10.1. Communications and Village Social Life Committee mandate DISSCUSSION Regatta 10.2. Legislated Committee Requirements DISSCUSSION • New Emergency Advisory Committee requirements • SDAB • AARB 10.3. Enforcement Services UPDATE 10.4. Annual Meeting APPROVE 10.5. Next Meeting Date APPROVE 11. ADJOURNMENT MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF GHOST LAKE HELD ON TUESDAY, February 26, 2019 AT 4:30 P.M. AT THE SUPER 8 HOTEL, COCHRANE, ALBERTA. PRESENT Mayor John Walsh, Deputy Mayor Warren Wilson, Councilor Robyn Carrier, Chief Administrative Officer Sherri Bureyko and 1 guest. Called to Order by Mayor Walsh at 4:42pm. APPROVE AGENDA Council reviewed the agenda. Add Snow Ploughing in Public Works Committee Report 19-001 MOVED by Mayor Walsh that Council approve the agenda as amended. CARRIED. DELEGATIONS Mr. Royce Williams attended the Council meeting to discuss Council’s Plans for planting trees in Public Green Spaces. It was discussed and determined that the trees which were removed from the Golf Course will be replanted at a location to be determined by both Mr. Williams and Councillor Wilson. It was also discussed that a representative of the Environmental committee may be asked to provide input on the planting location. MINUTES Council reviewed the minutes of the Regular Meeting of December 4, 2018. MOVED by Councillor Carrier that the minutes of the Regular Meeting of 19-002 December 4, 2018 be adopted as circulated. 4, 2018 be adopted as circulated. CARRIED. PAYMENT The payment schedule, outlining payments of direct withdrawals and cheque SCHEDULE nos. 1686 - 1704 in the amount of $ 50,707.05, was acknowledged by Council. CASH STATEMENT Council reviewed the Cash Statements for the periods ending December 31, 2018 and January 31, 2019. 19-003 MOVED by Mayor Walsh that the Cash Statements for the period ending December 31, 2018 and January 31, 2019 be approved. 31, 2018 and January 31, 2019 be approved as submitted. CARRIED. FINANCIAL Council reviewed the Balance Sheet and Revenue and Expense report for the STATEMENT period ending December 31, 2018 and the Balance Sheet January 31, 2019. 19-004 MOVED by Councillor Carrier that Council approve the December 31, 2018 Balance Sheet and Revenue and Expense report, and the January 31, 2019 Balance Sheet as submitted. CARRIED. SUMMER VILLAGE OF GHOST LAKE Regular Council Meeting February 26, 2019 Page 1 of 5 2018 YEAR END Council reviewed the 2018 Budget Variance report and discussed options to SURPLUS allocate the surplus funds. 19-005 MOVED by Councillor Carrier that Council approve the following surplus funds be allocated to the corresponding reserve funds for 2018. Move into Planning Committee Reserve $2700 Move into Parks and Rec Reserve $1400 Move into Library Reserve $100 Remainder of any Surplus for 2018 into Contingency Reserve CARRIED. OLD BUSINESS PURCHASING AND Council reviewed the following draft policies as submitted by administration FINANCIAL POLICIES Purchasing Policy Signing Authority Policy Employee and Volunteer Expense Policy One Time Grant Policy 19-006 MOVED by Councillor Carrier that Council approve Purchasing Policy 19-01 as presented. CARRIED. 19-007 MOVED by Deputy Mayor Wilson that Council approve Signing Authority Policy 19-02 as presented. CARRIED. 19-008 MOVED by Mayor Walsh that Council approve Employee and Volunteer Expense Policy 19-03 as presented. CARRIED. 19-009 MOVED by Councillor Carrier that Council approve One Time Grant Policy 19-04 as presented. CARRIED. TREE PROTECTION Deferred to next Council meeting. BYLAW SUMMER VILLAGE OF GHOST LAKE Regular Council Meeting February 26, 2019 Page 2 of 5 CORRESPONDANCE Council acknowledged the receipt of the following correspondence • RCW Newsletter • ASVA Election Strategy • AUMA Small Communities Newsletter • Marigold Report • Association of Summer Villages Renewal letter COMMITTEE REPORTS PUBLIC WORKS Council Discussed the Garbage bins and requested Administration find out what the costs for opening the extra bin was exactly. Snow ploughing was discussed - it has not been necessary this season as there was not enough accumulation to trigger a plow call. Residents in the Village have been ploughing with their trucks and quads. Golf Course repairs were discussed and options for funding sources. – Administration will investigate options as well as discuss with Community Association. Breakwater repair – Administration reported that requests for quotes were sent out to 9 separate companies, none have responded at this time. 2 companies indicated they may be able to look at it in the Fall if no one else is available before that time. Red Truck was damaged by being left outside too long in cold and being frozen. Pete Ireland purchased materials needed for repairs. Yellow water truck was discussed by council. Administration was directed to source pricing comparisons if any exist. Deputy Mayor Wilson will contact the buyer of the 19-010 Green truck to see if he is interested. MOVED by Deputy Mayor Wilson that the Yellow Truck be sold on an AS IS WHERE IS basis. CARRIED. 19-011 MOVED by Councillor Carrier that $200 in gas gift certificates be purchased to be given to resident volunteers who have been ploughing the Village roadways. CARRIED. DOCK Administration discussed policy updates with committee Chair – waiting on revisions. SUBCIOMMITTEE SUMMER VILLAGE OF GHOST LAKE Regular Council Meeting February 26, 2019 Page 3 of 5 COMMUNICATIONS 2 events were held over the winter. Curling and Potlucks with bonfires. There was a & VILLAGE SOCIAL good turn out and fun for everyone that participated. LIFE March 25 the Community Association will be holding its first Organizational meeting. Administration will attend to help get them started. Event planned for St. Patrick’s Day Materials for curling stones were purchased with the 2019 budget. FIRE PREVENTION Fire Agreement with Cochrane Discussed – Administration will forward letter to AND FIRST Cochrane Fire Chief acknowledging that no formal agreement exists between our RESPONSE communities and that Fire response will come through the Fire Services Agreement The Summer Village has with the MD of Big Horn and the Mutual Aid Agreement the MD and Cochrane have. 19-012 MOVED by Mayor Walsh that the Summer Village of Ghost Lake terminate in writing any and all formal Fire Service agreements with the Town of Cochrane. CARRIED. NATURAL nil ENVIRONMENT AND LAKE STEWARDSHIP MUNICIPAL Survey results are posted on website. DEVELOPMENT Waiting on consultant for first draft of plan STEERING COMMITTEE NEW BUSINESS AARB & SDAB APPOINTMENTS 19-013 Moved by Mayor Walsh that Council appoint Sherri Bureyko at the AARB Clerk for the Summer Village of Ghost Lake CARRIED. 19-014 Moved by Councillor Carrier that Council appoint Sherri Bureyko at the SDAB Clerk for the Summer Village of Ghost Lake CARRIED. 19-015 Moved by Mayor Walsh that Council appoint Greg Birch as an alternate member to the SDAB Board for the Summer Village of Ghost Lake for a 3-year term SUMMER VILLAGE OF GHOST LAKE Regular Council Meeting February 26, 2019 Page 4 of 5 commencing March 1, 2019. CARRIED. 19-016 Moved by Deputy Mayor Wilson that Council appoint Sharon Plett as an alternate member to the SDAB Board for the Summer Village of Ghost Lake for a 3-year term commencing March 1, 2019. CARRIED. NEXT MEETING DATE 19-017 Moved by Councillor Carrier that the next Regular Meeting of the Council of the Summer Village of Ghost Lake be held on Monday April 29, 2019 at the Summer Village of Ghost Lake Community Services Building, commencing at 5:30 pm. CARRIED. ADJOURNMENT 19-018 MOVED by Mayor Walsh that the meeting adjourn at 7:19 pm. CARRIED. Mayor Chief Administrative Officer SUMMER VILLAGE OF GHOST LAKE Regular Council Meeting February 26, 2019 Page 5 of 5 SECTION 6 FINANCIALS Summer Village of Ghost Lake Cheque Register As of February 28, 2019 Num Name Memo Amount Bank - TD Canada Trust Debit Cochrane Lake Gas Co-op January Gas -108.21 Debit Epcor Energy Sevices January Power -104.78 1705 AMSC Insurance Services Ltd. 2019 Annual Insurance -4,382.21 1706 Planning Protocol 2 Inc. General Planning 2018 -1,386.00 1707 Oldman River Regional Services Com... 2019 GIS Service fees -1,015.00 1708 Marigold Library System -861.00 1709 Waste Connections of Canada Feb Bin Service -978.32 1710 Sherri Bureyko Feb Admin Contract, phone, fax, postage domai..
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