Electoral Area Directors Committee Agenda
October 9, 2019; 10:30 AM Pemberton Community Church - Meeting Room 7420 Dogwood Street, Pemberton, BC
Item 1.
Item of Business and Page Number
Page
Call to Order
We would like to recognize that this meeting is being held on the Traditional
Territory of the Líl’wat Nation.
2. 3.
Approval of Agenda Electoral Area Directors Committee Closed Meeting
THAT the Committee close the meeting to the public under the authority of Section 90(1)() of the Community Charter.
4. 5.
Rise & Report from the Closed Electoral Area Directors Committee Meeting
Consent Agenda
(Voting rule on each item may vary; unanimous vote required) Items appearing on the consent agenda which present a conflict of interest for Committee Members must be removed from the Consent Agenda and considered separately.
Any items to be debated or voted against must be removed from the Consent Agenda and considered separately.
THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received.
- 5.1
- Approval and Receipt of Minutes
5.1.1. Electoral Area Directors Committee Meeting Draft
5 - 11
Minutes of September 5, 2019
THAT the Electoral Area Directors Committee Meeting Minutes of September 5, 2019 be approved as circulated.
- 5.2
- Staff Reports & Other Business
5.2.1. September 2019 Select Funds Report
12 - 16
THAT the following resolution of the September 5, 2019 Electoral Area Directors Committee meeting with respect
- Item
- Item of Business and Page Number
Page to the Request for Funding - Rotary Club of Pemberton & Lions Club of Pemberton - 19th Annual Pemberton Barn Dance be rescinded as this grant was already authorized in February 2019:
THAT funding of $2,500 be granted to the Rotary Club of Pemberton & the Lions Club of Pemberton from Area C Select Funds (Cost Centre #2903) on behalf of Director Mack, for a Gold sponsorship to help cover costs (insurance, permits, public notices, licenses, advertising, tickets and other expenses) for the 19th Pemberton Barn Dance fundraising event to be held on Saturday, September 21, 2019
at the “Downtown Barn” with proceeds from this
event to go towards the sports fields being constructed at Pemberton Farm Road East, with funding support from SLRD Electoral Area C recognized in all promotional materials; and
THAT the 6 tickets associated with such sponsorship be provided to the SLRD CAO for distribution to SLRD staff members.
5.2.2. Information Report - Building Report for Q3 2019
17 - 35
(July, August, September)
6. 7.
Business Arising from the Minutes Staff Reports and Other Business
(Unweighted All Vote, except as noted)
7.1. 7.2.
CAO Verbal Update Request for Decision - McCullough/Bernoties, WedgeWoods (Electoral Area C) Development Variance Permit Application #150
36 - 43
THAT it be recommended to the Regional Board: THAT the Board approve the issuance of a development variance
permit (“Permit”) for the property legally described as “Strata Lot 32,
District Lot 2248, Group 1, New Westminster District, Strata Plan BCS3916, together with an interest in the common property in proportion to the unit entitlement of the strata lot shown on form V;
P.I.D. 030-252-695” to vary the minimum front parcel line setback by
3.5 meters, from 7.5 m to 4 m; and THAT the Chief Administrative Officer or Corporate Officer be authorized to execute the Permit subject to the following:
Page 2 of 99
- Item
- Item of Business and Page Number
Page
1. Approval of the 4 m setback by the Ministry of Transportation and Highways; and
2. Approval of Building Envelope Covenant EPP70822 amendment.
8. 9.
Director's Reports
8.1.
BC Parks - Pavilion Lake Concerns (Director Birch-Jones)
44 - 45 46 - 48
Request to set aside $200 from Area B Select funds towards meeting costs for a community meeting on Pavilion Lake concerns.
Correspondence for Action
9.1.
Request for Funding - N'Quatqua Golf Tournament - Youth Outdoor Rink Fundraiser
The N'Quatqua Band requests funding in the form of a sponsorship for their 2nd Golf Tournament Fundraiser held on September 20, 2019 or a donation for their youth outdoor rink fundraiser to support their growing youth needs.
9.2.
Request for Funding - St’át’imc Government Services - Lifelong
49 - 53
Learning Scholarship Fundraising Event
The St’át’imc Government Services requests funding by way of a sponsorship for the St’át’imc Scholarship fundraising and
networking event (and golf tournament) held on September 27, 2019. The funds will go to the Scholarship Awards Program to
support St’át’imc lifelong learners attending Post -Secondary, Skills
& Trades and or personal professional development.
9.3.
Request for Funding - Royal Canadian Legion - Branch 66 (Lillooet)
54
The Royal Canadian Legion - Branch 66 (Lillooet) requests up to $4,300 from Area B Selects Funds towards the purchase of new chairs ($2,400) and an ice machine ($1,900) for the Lillooet Legion facility.
9.4. 9.5.
Request for Funding - Lajoie Lake (Little Gun Lake, Area A) - Research Project
55 - 97
The Lajoie Lake Residents Association (LLRA) requests funding of $14,500 towards continuing a research project on the overall health of Lajoie Lake (also known as Little Gun Lake).
Request for Funding - Village of Pemberton - 2019 Hallowe'en Fireworks
98
The Village of Pemberton is seeking a financial contribution from Electoral Area C Select Funds for the purchase of fireworks for the 2019 Hallowe'en night fireworks festivities in the village of Pemberton.
Page 3 of 99
- Item
- Item of Business and Page Number
Page
- 99
- 9.6.
Request for Funding - Seton Valley Volunteer Fire Department - Metal Garbage Container
The Seton Valley Volunteer Fire Department / Society (SVVFD) requests funding towards the purchase of a bear proof metal garbage bin that is able to hold a week's worth of garbage for the use of the SVVFD and Emergency Management Services.
- 10.
- Decision on Late Business
(2/3 majority vote)
THAT the late business items be considered at this meeting.
- Late Business
- 11.
12. 13.
Director's Notice of Motion Adjournment
THAT the meeting be adjourned.
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Electoral Area Directors Committee Meeting Draft Minutes of September 5,...
DRAFT Electoral Area Directors Committee Minutes
September 5, 2019; 9:30 AM Room B, Pemberton & District Community Centre 7390 Cottonwood St., Pemberton, BC
In Attendance:
- Committee:
- R. Mack, Chair (Area C); V. Birch-Jones, Vice-Chair (Area B); J. Courchesne
(Area A); T. Rainbow (Area D)
- Staff:
- L. Flynn, CAO (Deputy Corporate Officer); K. Clark, Director of Legislative and
Corporate Services (Corporate Officer)
1.
2.
Call to Order
The meeting was called to order at 9:34 AM. The Chair recognized that this meeting is being held on the Traditional Territory of the
Líl’wat Nation.
Approval of Agenda It was moved and seconded:
THAT the agenda be approved as circulated.
CARRIED
3. 4. 5.
Electoral Area Directors Committee Closed Meeting
None
Rise & Report from the Closed Electoral Area Directors Committee Meeting
N/A
Consent Agenda
(Voting rule on each item may vary; unanimous vote required)
It was moved and seconded:
THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received.
5.1
Approval and Receipt of Minutes 5.1.1. Electoral Area Directors Committee Meeting Draft Minutes of July
10, 2019
THAT the Electoral Area Directors Committee Meeting Minutes of July 10, 2019 be approved as circulated.
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Electoral Area Directors Committee Meeting Draft Minutes of September 5,...
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in the Room B, Pemberton & District Community Centre, 7390 Cottonwood St., Pemberton, BC. of the minutes of the Electoral Area Directors Committee meeting, held on Thursday, September 05, 2019
5.2 5.3
Staff Reports & Other Business 5.2.1. September Select Funds Report Correspondence for Information 5.3.1. Lillooet Society for Wellness Instruction and Mobility Through
Swimming (SWIMS) - Thank You Card
5.3.2. Pemberton Secondary School - Area C Bursary - Thank You Cards 5.3.3. Howe Sound Secondary - Area D Bursary - Thank You Letter
CARRIED
6. 7.
Business Arising from the Minutes
None
Staff Reports and Other Business
(Unweighted All Vote, except as noted)
7.1. 7.2.
CAO Verbal Update
None
Request for Decision - Community Resilience Investment Grant Funding Opportunity - 2019/2020
It was moved and seconded:
THAT it be recommended to the Regional Board: THAT the Squamish-Lillooet Regional District send a letter to the Provincial Government requesting that it reconsider how it dispenses funding for FireSmarting activities, especially for rural communities.
CARRIED
It was moved and seconded:
THAT it be recommended to the Regional Board: THAT the Squamish-Lillooet Regional District Board support an application(s) to the 2019 Union of BC Municipalities (UBCM) Community Resilience Initiative program for up to $150,000 for development related activities, FireSmart related activities and training in 2020.
THAT the CAO be authorized to sign any applications, documents and agreements as required regarding the above grant applications.
CARRIED
7.3.
Request for Decision - Commemorative Bench Riverside Wetlands
Ském’em Community Park
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Electoral Area Directors Committee Meeting Draft Minutes of September 5,...
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of the minutes of the Electoral Area Directors Committee meeting, held on Thursday, September 05, 2019 in the Room B, Pemberton & District Community Centre, 7390 Cottonwood St., Pemberton, BC.
It was moved and seconded:
THAT the Donation Plan attached to this meeting’s agenda regarding a commemorative bench in honour of the late Riva Fisher donated by Hugh Fisher
and Hillary Downing, to be placed in the Riverside Wetlands Ském’em Community
Park, be approved.
CARRIED
7.4. 7.5. 7.6.
Information Report - Gas Tax Community Works Funds Reserve Balances Update
It was moved and seconded:
THAT the Information Report - Gas Tax Community Works Funds Reserve Balances Update be received.
CARRIED
Information Report - SLRD 2019 Second Quarter Financials - "Electoral Area" Services
It was moved and seconded:
THAT the Information Report - SLRD 2019 Second Quarter Financials - "Electoral Area" Services be received.
CARRIED
Direction Request - Electoral Area Priorities and Aspirational Strategic Plans
It was moved and seconded:
THAT it be recommended to the Regional Board: THAT the Electoral Area Priorities and Aspirational Strategic Plans be received for information.
CARRIED
8.
Director's Reports 8.1. Furry Creek and Britannia Beach Community Meetings (Director Rainbow)
It was moved and seconded:
THAT funds of up to $1,000 be allocated from Area D Select Funds (Cost Centre #2904) towards facility rental fees for the Britannia Beach Community meeting on September 19, 2019 and the Furry Creek Community Meeting on October 2, 2019.
CARRIED
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Electoral Area Directors Committee Meeting Draft Minutes of September 5,...
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in the Room B, Pemberton & District Community Centre, 7390 Cottonwood St., Pemberton, BC. of the minutes of the Electoral Area Directors Committee meeting, held on Thursday, September 05, 2019
8.2. 8.3. 8.4.
Furry Creek Landscaping (Director Rainbow) It was moved and seconded:
THAT funding of up to $2,764 be allocated from Area D Select Funds (Cost Centre #2904) towards landscaping at Furry Creek.
CARRIED
Area B Volunteer Fund (Director Birch-Jones) It was moved and seconded:
THAT funding of $500 be allocated from Area B Select Funds - Appreciation Fund (Cost Centre #2902) for Lillooet’s Emergency Management Program.
CARRIED
Seton Valley Volunteer Fire Service Meeting Costs (Director Birch-Jones) It was moved and seconded:
THAT funding of up to $550 be allocated from the Seton/Shalalth Fire Protection Service Area (Cost Centre #1711) towards costs related to the Seton Valley Volunteer Fire Service community meeting in September 2019, specifically mailout of the notice of meeting, venue rental and refreshments.
CARRIED
9.
Correspondence for Action 9.1. Request for Funding - Rotary Club of Pemberton & Lions Club of
Pemberton - 19th Annual Pemberton Barn Dance
It was moved and seconded:
THAT funding of $2,500 be granted to the Rotary Club of Pemberton & the Lions Club of Pemberton from Area C Select Funds (Cost Centre #2903) on behalf of Director Mack, for a Gold sponsorship to help cover costs (insurance, permits, public notices, licenses, advertising, tickets and other expenses) for the 19th Pemberton Barn Dance fundraising event to be held on Saturday, September 21,
2019 at the “Downtown Barn” with proceeds from this event to go towards the
sports fields being constructed at Pemberton Farm Road East, with funding support from SLRD Electoral Area C recognized in all promotional materials; and
THAT the 6 tickets associated with such sponsorship be provided to the SLRD CAO for distribution to SLRD staff members.
CARRIED
9.2.
Request for Funding - Lillooet Agriculture & Food Society - Food Matters Mushroom Workshop
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Electoral Area Directors Committee Meeting Draft Minutes of September 5,...
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of the minutes of the Electoral Area Directors Committee meeting, held on Thursday, September 05, 2019 in the Room B, Pemberton & District Community Centre, 7390 Cottonwood St., Pemberton, BC.
It was moved and seconded:
THAT funding of $1,000 be granted to the Lillooet Agriculture & Food Society, on
behalf of Lillooet Food Matters, Lillooet Naturalist’s Society and the Sekw’el’was
Band, from Area B Select Funds (Cost Centre #2902) on behalf of Director BirchJones, towards participation fees for their 2½ day mushroom growing workshop at the end of August 2019, with funding support from SLRD Electoral Area B recognized in all promotional materials.
CARRIED
9.3.
Request for Funding - Birken Recreation & Cultural Society & Farmer's Market, Gates Lake Park - Insurance Requirements
It was moved and seconded:
THAT funding of $189 be granted to the Birken Recreation & Cultural Society (BRCS) from Area C Select Funds (Cost Centre #2903) on behalf of Director Mack, for Commercial Liability Insurance requirements with respect to booking the Gates Lake Community Park for the BRCS Community Farmer's Market and other activities, with funding support from SLRD Electoral Area C recognized in all promotional materials.
CARRIED
It was moved and seconded:
THAT it be recommended to the Pemberton Valley Utilities and Services Committee:
THAT the Pemberton Valley Utilities and Services Committee review the liability insurance requirement (i.e. $5,000,000) for the use of Pemberton and District Recreation Service facilities.
CARRIED
9.4.
Request for Funding - Bridge River Valley Community Association -
Relationship Building Meeting with St’at’imc Nation
It was moved and seconded:
THAT funding of $2,500 be granted to the Bridge River Valley Community Association, on behalf of its Economic Development Committee, from Area A Select Funds (Cost Centre #2901) on behalf of Director Courchesne, towards meals, accommodations, and transportation for the two-day / overnight event to
support their Relationship Building Get-together with the St’at’imc Nation planned
to be held in September at Tyax Lodge, with funding support from SLRD Electoral Area A recognized in all promotional materials; and
THAT a written report of the outcomes of the above event be provided to the Electoral Area Directors Committee.
CARRIED
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Electoral Area Directors Committee Meeting Draft Minutes of September 5,...
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in the Room B, Pemberton & District Community Centre, 7390 Cottonwood St., Pemberton, BC. of the minutes of the Electoral Area Directors Committee meeting, held on Thursday, September 05, 2019
9.5.
Request for Funding - Bridge River Valley Community Association - Reproduction and Printing of Visitor Guide
It was moved and seconded:
THAT funding of $3,583 be granted to the Bridge River Valley Community Association (BRVCA), on behalf of its Economic Development Committee, from Area A Select Funds (Cost Centre #2901) on behalf of Director Courchesne, for the reproduction and printing of 2,000 copies of their Bridge River Valley Visitor Guide, with funding support from SLRD Electoral Area A recognized in all promotional materials.
CARRIED
9.6.
Request for Funding - Quest University Canada - Landslide Monitoring at the Mount Meager Volcanic Complex: A Pilot Study
It was moved and seconded:
THAT funding of $1,666.66 (1/3 of $5,000 requested) be granted to Dr. Steve Quane (Geology Professor) & Mason Pitchel (Student) of Quest University Canada, from Area C Select Funds (Cost Centre #2903) on behalf of Director Mack, towards the costs of system deployment (i.e., helicopter and logistical support) to ensure proper calibration and safe deployment and maintenance in regards to the implementation of the first rendition of a seismic monitoring system at the Mount Meager Volcanic Complex, with funding support from SLRD Electoral Area C recognized in all promotional materials; and
THAT the Village of Pemberton and the Líl’wat Nation be requested to each fund 1/3 (i.e. $1,666.66) of the requested funding (i.e. $5,000).
CARRIED
Director Birch-Jones left the meeting at 10:30 AM. Director Birch-Jones returned to the meeting at 10:32 AM.
9.7.
Request for Funding - District of Lillooet REC Centre - Acoustics and Sound Attenuation
It was moved and seconded:
THAT the amount of $1,150 provided from Electoral Area B Select Funds (Cost Centre #2902) in April 2019 to the District of Lillooet Recreation, Education and Cultural (REC) Centre to upgrade the sound system in the REC Centre Gymnasium, with respect to a potential grant from Farm Credit Canada - AgriSpirit Fund that was not received, be repurposed to be held as leverage for future applications to upgrade the sound system and improve sound attenuation in the REC Centre Gymnasium.
CARRIED
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