Transport Committee - OPEN
Time and date: 9:30am, Tuesday, 17 June 2008.
No 1 Committee Room, 1st Floor, Council Building, Garden Place, Venue: Hamilton. Committee Members: Councillors D G Macpherson (Chairperson) D L Bell G D Chesterman G Di Maio J R Gower K L H Gregory R E Hennebry A R O’Leary
Apology:
Committee Advisor: Mr A J Dick
The above Committee will meet as stated to consider the following items. M G Redman Chief Executive
SECTION A: MATTERS FOR DECISION BY THE COMMITTEE UNDER DELEGATED AUTHORITY
1. Confirming the Agenda The Committee to confirm the agenda.
2. 13/16/24. Chairperson's Report The Committee to receive the above report.
(To be circulated)
Transport Committee Agenda Open 17 June 2008 Page 1 of 4 3. 13/16/24. Resolution Monitoring Report The Committee to receive the above report.
(Copy attached page 2)
4. 13/16/24-5. Regional Land Transport Committee The Committee to receive a report and minutes of the Regional Land Transport Committee meeting held on 5 May 2008.
(Copy attached pages 3-14)
5. 44/61. Access Hamilton Projects Update The Committee to consider a report and recommendations from the General Manager Works and Services concerning the above.
(Copy attached pages 15-17)
6. 13/16/24-4. Transport Safety Subcommittee Minutes The Committee to receive the minutes of the Parking Management Subcommittee meeting held on 15 May 2008.
(Copy attached pages 18-19)
7. 44/13. Active Transport Subcommittee Minutes The Committee to receive the minutes of the Active Transport Subcommittee meeting held on 14 May 2008.
(Copy attached pages 20-24)
8. 13/16/24. Land Transport Management Amendment Bill The Committee to consider a report and recommendations from the General Manager Works and Services concerning the above.
(Copy attached pages 25-27)
Transport Committee Agenda Open 17 June 2008 Page 2 of 4
9. 13/16/24-2. Passenger Transport Subcommittee Minutes The Committee to receive the minutes of the Passenger Transport Subcommittee meeting held on 4 June 2008.
(Copy attached pages 28-30)
Transport Committee Agenda Open 17 June 2008 Page 3 of 4
SECTION B: MATTER FOR RECOMMENDATION BY THE COMMITTEE TO THE COUNCIL
10. 13/16/24. Terms of Reference — Passenger Transport Transfer — Due Diligence The Committee to consider a report and recommendations from the General Manager Works and Services concerning the above. (Copy attached pages 31-43)
Transport Committee Agenda Open 17 June 2008 Page 4 of 4 TO BE CIRCULATED Resolution Monitoring — Transport Committee — June 2008
No. Subject Resolution Current Status 1. Passenger Transport Staff develop a policy concerning internal transport on commercial sites and This action has now been transferred to report to the Transport Committee. Strategic who are considering as part of (Council, 11 April 2007) District Plan Review.
Transportation Unit will provide some guidance on the issues that the Policy will need to address by the end of May 2008.
Target is to report this guidance note to the July Transport Committee meeting.
To: Chief Executive From: General Manager Works and Services Subject: REGIONAL LAND TRANSPORT COMMITTEE MEETING — 05 May 2008 Committee: Transport Committee Meeting Date: 17 June 2008 File Reference: 245 / 6/ 1
1.0 BACKGROUND
1.1 The Regional Land Transport Committee (RLTC) met on Monday, 5 May 2008 and the minutes of their meeting are attached to this report (Appendix 1).
1.2 The next planned meeting for the 3 June 2008 has been cancelled and the reserve date of Monday 7 July 2008 commencing at 10.00am has been confirmed.
2.0 LAND TRANSPORT NEW ZEALAND
2.1 The Acting Chair of Land Transport New Zealand, Paul Fitzharris and its CEO Wayne Donnelly were at the meeting principally to answer questions on their view of the Waikato transport projects and in particular the Waikato Expressway.
2.2 Paul Fitzharris is also on the Establishment Board of the proposed New Zealand Transport Agency and Wayne Donnelly has just accepted the Acting Secretary of Transport role leading the Ministry of Transport. A new Chief Executive designate, Geoff Dangerfield, has been appointed for the proposed New Zealand Transport Agency.
2.3 This visit was in response to a recent deputation to Wellington by Waikato regional representatives which included Mayor Simcock, to meet with the Minister of Transport about transport related issues.
2.4 The Land Transport New Zealand (LTNZ) speakers outlined a number of issues including:
• LTNZ supports that the Waikato Expressway is a key component strategy of the Waikato Regional Land Transport Strategy (RLTS). They are not seeking to remove any component of the Waikato Expressway Strategy.
• LTNZ are concerned however at the economics of some of the components and note that they will need to be developed over time as resources become available
• LTNZ is striving for value for money in the transport sector
• the evaluation of the Waikato Expressway as a Strategy has streamlined decision making for LTNZ
• the Hamilton Eastern Bypass will have to stack up for priority for construction funding on a national scale if it is to achieve funding from the national pool
• LTNZ confirmed that Benefit/Cost was merely one lens to view a project and is a useful indicator as to whether all is well
• LTNZ are not looking to remove earmarked design funding for the Waikato Expressway projects in the 2008/09 NLTP to be announced in July 2008.
3.0 RECOMMENDATIONS
It is recommended that:
3.1 the report be received.
C. Allen General Manager Works and Services
REGIONAL LAND TRANSPORT COMMITTEE
Report of the Regional Land Transport Committee of the Waikato Regional Council held in the Council Chambers, Environment Waikato (Waikato Regional Council) office, 401 Grey Street, Hamilton East at 10:00am on Monday 5 May 2008
PRESENT: Waikato Regional Council NW Barker (Chair), PA Southgate Hauraki District Council J Tregidga Matamata-Piako District Council H Vercoe Otorohanga District Council D Williams Thames Coromandel District Council A Catran Waikato District Council A Sanson Waipa District Council P Lee Waitomo District Council M Ammon Transit New Zealand K Clark Land Transport New Zealand R Orr Environmental Sustainability C McFarlane Safety & Personal Security L Tooman Access and Mobility G Pomeroy Cultural representative To be Appointed Health representative B Garbutt Economic Development S Tritt
IN ATTENDANCE Councillors PR Buckley and ID Balme (Environment Waikato) D Bennett MP, M Gallagher MP, C Allen (Hamilton City Council)
STAFF: Deputy Chief Executive (C Crickett), Programme Manager - Land Transport Policy (B McMaster), Committee Administrator (D Atkinson)
APOLOGIES: N Sinclair (South Waikato District Council), AN Welch (Taupo District Council), P Barriball (Thames Coromandel District Council), A Livingston (Waipa District Council) Accepted Report of Regional Land Transport Committee Meeting – 5 May 2008 2 ______
RLTC08/20 Confirmation of Agenda (Agenda Item 1)
The Chair advised the meeting it was his intention that item 4 (State Highway Update would be considered after item 6 (Waikato Expressway Decisions – Land Transport New Zealand Board)
RESOLVED THAT the agenda of the Regional Land Transport Committee of Monday 5 May 2008 be confirmed as the business for the meeting subject to item 4 (State Highway Update) being considered after item 6 (Waikato Expressway Decisions – Land Transport New Zealand Board) M Ammon/J Tregidga Carried
Disclosures of Interest (Agenda Item
There were no disclosures of interest
SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL)
RLTC08/21 Road Safety Update File: 03 04 11 (Agenda Item 3)
This item was presented by Travel Behaviour Change Co-ordinator (J Carling). S Crowther (Opus Consulting) was present to provide technical assistance relating to information and statistics contained in the report. The purpose of the report was to update the Committee on current regional road safety issues by: • Providing background information relating to National and Regional road safety. • Examining the likely future effects to these targets of the construction of major roading projects such as the Waikato Expressway, based on evidential data from past and existing roading projects. During the presentation the Committee noted: - in 2007, 423 people died on New Zealand roads with 90 of these fatalities being in the Waikato. - The Government’s “Road Safety to 2010” strategy aims to reduce the national road toll to no more than 300 deaths and 4500 hospitalisations by the year 2010. - The Waikato share of these 2010 targets has been calculated as 57 deaths and 513 hospitalisations. - The Waikato Region: • Contains 16% of the National State Highway Network and carries 20% of heavy commercial freight tonne kilometres travelled nationally. • Has 20 of the nation’s 100 worst black routes. Report of Regional Land Transport Committee Meeting – 5 May 2008 3 ______
During discussion subsequent to the presentation the Committee expressed agreement with the following matters contained in the report: - There are demonstrable safety benefits from the construction of previous major roading projects in the Waikato and there would appear to be a very clear justification for the construction of the Waikato Expressway in terms of the safety and social cost benefits it is likely to return. - The completion of the key roading projects outlined in the Regional Land Transport Strategy are fundamental to reducing numbers of fatal and serious injury crashes and the social cost of crashes, and achieving an overall reduction in the regional road toll in line with 2010 regional road safety targets. - There is evidence to suggest the potentially life saving benefits that could also be achieved on other key routes in the Region and through construction of the Waikato Expressway. Other Matters noted by the Committee were: - The Waikato Regional Land Transport Strategy will only work if the Waikato Expressway is built. - The wire rope median dividers used on the Waikato Expressway are proving a wonderful success. No fatal head on crashes have occurred since they were installed. - Testing of drivers for drug use is presently expensive and time consuming unless there is knowledge of what is being looked for. In cases where trucks are involved in crashes the on scene police officer has discretion as to whether drug testing will be undertaken. In the case of fatalities the deceased driver is always tested for drugs and alcohol.
RESOLVED THAT the report “Update on Road Safety (Docs #1307137 dated 24 April 2008) be received for information PA Southgate/J Tregidga Carried
RLTC08/22 Transport Related Meetings and Events Attended (Agenda Item 5)
Committee Chair NW Barker reported on attendance at the following:
State Highway 3 Working Party Meeting The meeting had been held in Awakino on Wednesday 9 April 2008. Roger Maxwell of Taranaki Regional Council had been elected Chair of the working party. Considerable goodwill had been generated by the efforts of both Regions who had worked together in recent years to improve SH3.
Meeting with Hon Annette King Minister of Transport The meeting had taken place in Wellington on Monday 28 April 2008. This Committee had been represented by the Chair Councillor NW Barker, Mayor RM Simcock, Mayor J Tregidga, Councillor AN Sanson and Deputy CEO C Crickett. Report of Regional Land Transport Committee Meeting – 5 May 2008 4 ______
The meeting was very positive and the Region’s united commitment to the completion of the Waikato Expressway had been reinforced with the Minister. An outcome of the visit had been the Minister’s willingness to visit this Committee. It is intended that a letter of invitation be forwarded to the Minister subsequent to this meeting.
RESOLVED THAT 1. The verbal report by Committee Chair Councillor NW Barker and deputy CEO C Crickett of transport related events and meetings attended be received for information. 2. That the Minister of Transport Hon Annette King be invited to visit this Committee. A Sanson/M Ammon Carried
RLTC08/23 Waikato Expressway Decisions – Land Transport New Zealand Board File:03 04 11, 21 20 11 (Agenda Item 6)
Acting Chair Land Transport NZ (Paul Fitzharris) and Chief Executive Land Transport NZ (Wayne Donnelly) joined the meeting for this item. In welcoming them to the meeting the Chair congratulated them on recent appointments (P Fitzharris Establishment Board Member of the new Transport Agency and W Donnelly Acting Secretary to the Ministry of Transport) and noted both would have key roles in taking the sector forward with the new Agency. It was noted the catalyst for the visit had been recent decisions made by the Land Transport New Zealand Board relating to Waikato Expressway projects. The decisions concerned would either delay the start of some projects or in the case of others (Hamilton Bypass and Huntly Bypass) appeared to indicate the projects were now in doubt. Representatives of this Committee had recently met with the Hon Annette King Minister of Transport to confirm the commitment of the region to the completion of a four lane expressway from Auckland to Cambridge. In requesting Deputy CEO (C Crickett) to outline the strategic corridor programme which is fundamental to the Waikato Regional Land Transport Strategy, the Chair stated an assurance was sought by this Committee that the outcomes of the Government Policy Statement would include an assurance that sufficient funds will be available for the large number of strategic projects being “prepared” for a construction start. During the presentation from Deputy CEO (C Crickett) the meeting noted: • The Waikato Regional Land Transport Committee is clear on strategic priorities and investment, which target completion of the Waikato Expressway as the primary interregional route with associated State Highway 2 safety interventions. All Waikato Local Authorities have the same agenda. Report of Regional Land Transport Committee Meeting – 5 May 2008 5 ______
This is consistent with Transit NZ’s Expressway Strategy and the Environment Bay of Plenty RLTS which both acknowledge the primary route to the Bay of Plenty is State Highways 1 and 29. • Road Safety statistics are poor and continue to get worse. There is an increased use of “rat runs.” • This Region must deliver a safe State Highway network that attracts volume off country roads not fit for the purpose. The freight task is set to double by 2020. The Crawford Street freight hub has capacity to double in the short term. There is fear of a loss of momentum as LTNZ casts doubt on the expressway project. • The Region does not want to relitigate a strategy which has been tested in RLTS development and through statutory processes. The Region seeks confirmation that regional and national priorities can be aligned. Collaboration is needed to keep momentum and the Region would prefer to work with Government on addressing programming and funding challenges rather than being in conflict over the merits of the project. • If the Expressway is not delivered on target there will need to be urgent new work on SH2 and routes like SH1B together with piecemeal interventions on a variety of other routes and rat runs which are currently taking the burden of through traffic. • The State Highway Guarantee is delivering as promised but this Committee has an issue with Transit dropping the construction start date for the Kopu Bridge project due to funding constraints. Expectations were raised through previous announcements which promoted start dates for some Expressway projects, Kopu Bridge and Maramarua Deviation. • Designation of the Hamilton Bypass lapses 2014/15. Consents for Kopu Bridge expire in December 2009 if not exercised. This project is ready for construction. Future Funding The committee noted the following matters relating to future funding: • There is a funding challenge due to the large number of strategic projects lined up as “prepared” for a construction start through the Guarantee. • It is unclear how much certainty can be expected around the Agency’s cash flow forecasts going forward. • If there is a shortfall the region requests a collaborative partnership with the new transport agency to address the funding shortfall. • The region has identified “strategic corridor” projects totalling $1.7B which equates to $1.4B after allocation of existing R & C funds. The Region cannot bring projects forward (using $R & $C) due to the cash flow implications for the State Highway guarantee (national delivery). • The Region estimates the following funding shortfall for projects not listed in Transit’s 10 year forecast: -Hamilton Bypass $410M -Huntly Bypass $335M -Longswamp/Rangiriri $42M Report of Regional Land Transport Committee Meeting – 5 May 2008 6 ______
-Avalon Four Laning $27M -Greenwood Four laning $7.5M -Kaihere Deviation $17.3M -Southern Links $159M • The Region’s commitment to implementation of the “Strategic Corridors” strategy includes: - Completion of a new $2M traffic model in partnership with Government to provide better data. - A sub regional growth strategy being prepared for the Hamilton sub region. - Application of JOG money to support rail freight flows and improve safety on highways. - Declining endorsement of sub regional requests which potentially erode available funds diverting to less significant projects.
When invited to address the meeting P Fitzharris and W Donnelly raised the following matters or advised: • Land Transport New Zealand (LTNZ) has a total of $1.2B earmarked for completion of the expressway. • LTNZ has always and still does accept that the Auckland to Cambridge Expressway is a central component of the Waikato Regional Land Transport Strategy. • LTNZ has always and still does accept that the Auckland to Cambridge Expressway is a strategic package and is not seeking to remove any elements of that package • LTNZ is seeking to put forward the best case to obtain precious resources for which the Government seeks to achieve best value for money. • Rather than evaluate individual projects on the basis of Benefit Cost Ratio (BCR) the Expressway has been considered as a separate evaluation (WESE Waikato Expressway Evaluation). The outcome of this evaluation has been all the component projects have received a broad tick of approval except for the Huntly Bypass and the Hamilton Bypass. • For the purpose of WESE the Te Rapa Bypass Project was included. • The Huntly Bypass had a low BCR and the engineering costs of the project appear prohibitive. Transit has been requested to seek any trade offs that may be available. It is intended to retain funding for the Huntly Bypass design in the National Land Transport Programme. • The Hamilton Bypass needs further analysis. Current modelling does not give a good picture. There is funding for design in the NLTP over the next three years. Much more clarity is needed around sub regional growth. The role of the Hamilton Bypass in relation to freight movement is not clear. A major freight study currently underway for MOT is due for completion in 2009. LTNZ needs to be convinced that what is intended will achieve the desired outcome. LTNZ is convinced that it has taken the right action. Report of Regional Land Transport Committee Meeting – 5 May 2008 7 ______
There is strategic value in a Bypass to the East of Hamilton but it needs to be quantified and the figures will need to stack up for it to obtain funding approval. • LTNZ look forward to working collaboratively with the region to move forward. During questions answers and related discussion the following points were noted - Mayor Vercoe expressed the view that the eastern by pass of Hamilton must happen. It appeared unreasonable to consider relitigating the route when designations were already in place. Thirty years as a timeframe to construct this route was ridiculous. W Donnelly advised the Committee there was no other plan. - In response to a comment of concern about mixed messages W Donnelly noted BCR is merely one lens to view a project and is useful as an indicator as to whether all is well. - In response to a question about financing of interchanges off the expressway the Committee was advised that there was no fixed policy. Cost determinations were made on an assessment of local and State Highway benefit. A balance needed to be found. - The issue of funding the replacement of Kopu Bridge was raised in the context of resource consents expiring in December 2009 and the project being currently ready for construction now. It was noted that the patience of users of the bridge was running short. W Donnelly noted that if Transit NZ or the Region can wriggle the bridge forward a bit then the LTNZ Board would accept this. The Committee decided to further consider this matter after the outcome of submissions to the Transit NZ Annual Plan and five year programme were known. - P Fitzharris advised the discussions at this meeting would be reported to the May meeting of the LTNZ Board.
RESOLVED THAT the report “Land Transport New Zealand Board Decision on the Waikato Expressway Strategic Evaluation” (Docs #1305473 dated 24 April 2008) be received for information A Catran/J Tregidga Carried
RLTC08/21 State Highway Update File: 03 04 11, 21 20 11 (Agenda Item 4)
This item was presented by K Clark (Regional Manager Transit NZ). The presentation identified the following recent highlights: • Submissions to the Transit NZ Draft 2008/09 Land Transport Programme had been heard in Tauranga, Hamilton and Taupo. All the submissions had been presented well and a paper will be presented to the Transit Board on 7 May 2008. Report of Regional Land Transport Committee Meeting – 5 May 2008 8 ______
• Piarere to Oak Tree realignment has commenced. • Avalon Drive Bypass is on schedule. • Mangatawhiri Deviation is ahead of schedule and would be complete before the end of this year. • Awakino Realignment is underway. • Meads Hill passing Lane is underway using N funding. • Te Rapa Bypass Consent and Designation hearing is scheduled for the week commencing 9 June 2008. An application for design funding has been considered by the Transit NZ Board
Regional and Crown Funding The following State Highway projects have been committed for progression using $R Funding (Waikato Total $26.21M): • Ngaruawahia Bypass Design $6.4M • Cambridge Bypass Design $4.4M • Awakino Nth Passing Lanes Const. (50% of $.07M) • Awakino Nth Realignment (50% of $2.1M) • Piarere to Oak Tree Realignment ($13.2M) • Meads Hill Northbound P/L ($0.7M) • Kopuku Realignment (Auckland $R) ($1.8M)
The following State Highway Projects have been committed for progression using $C funding: • Maramarua Deviation Design ($3.4M)
Maramarua Construction It was noted that this C funded allocated project did not appear to be in alignment in Transit NZ and Regional programmes. It was agreed that a report on Maramarua Deviation should be submitted to the next meeting of the Committee detailing cashflow and when the project can be built.
RESOLVED THAT 1. The report “State Highway Update” (Docs #1305471 dated 24 April 2008) be received for information. 2. This Committee support the Te Rapa Bypass Design phase proceeding under N Funding. M Ammon/H Vercoe Carried
SECTION C: (ITEMS FOR MEMBERS INFORMATION
RLTC08/22 Development of Land Transport Programme File 03 04, 21 20 11 (Agenda Item 7)
Deputy CEO Clare Crickett noted reporting progress on development of the Land Transport Programme would be regular item on future agenda. Report of Regional Land Transport Committee Meeting – 5 May 2008 9 ______
The workload will be significant for staff of both EW and District Councils and it is important that all District Councils are represented on the Technical Working Group. This will create a cost for all partners. It will be important that timelines be met.
RESOLVED THAT the report “Update on the development of the 2009/10 Regional Land Transport Programme” (Docs #1305539 dated 24 April 2008) be received for information) M Ammon PA Southgate Carried
Meeting Closed 11.42am
Docs #1305949
To: Chief Executive From: General Manager Works and Services Subject: ACCESS HAMILTON PROJECTS UPDATE Committee: Transport Committee Meeting Date: 17 June 2008 File Reference: 245/1-14
1.0 Introduction 1.1 Access Hamilton forms the basis of Hamilton City’s transportation strategy to deal with new initiatives and projects designed to reduce congestion and support multimodal travel initiatives. 1.2 Attached is an updated and revised programme since the last report presented to Councillors on 06 May 2008, giving details of projects and their current status.
2.0 Significant Changes Since Last Report 2.1 The bus lane at Hukanui Road has been operating satisfactorily allowing buses to bypass the queue for the roundabout. Data was presented to the Committee indicating bus and cycle use numbers. The signalised pedestrian crossing associated with this scheme is providing pedestrians, especially school children with excellent facilities to cross this busy road. 2.2 Norton Road is substantially complete and will move to completed projects when the planting is finished. This work needs to be carried out in spring. The project has gone well and is available well in advance of the opening of the connection to Avalon Drive. The project cost less than budget and staff have been able to access subsidy from Land Transport New Zealand for the maintenance portion of the work. This has further reduced the cost to Council. Negotiations with WEL have enabled the overhead power supply to be undergrounded at a similar price to the required relocation of the over head poles. 2.3 Additional part time resources have been added to the Walking School Bus programme. This has enabled significant additions to the programme, especially at Woodstock School. 2.4 The completed projects have now been taken out of the original schedule and included at the bottom as a separate list. 3.0 Recommendation It is recommended that: 3.1 that this report be received
R Ward C Allen Manager Transportation Unit General Manager Works & Services
Access Hamilton Programme 2007/08 - (May / June 2008 update) Major problems
Keep an eye on
OK
Project Stage Description Current Progress Land Source
subsidy "Traffic SAP No. SAP Funding Funding Started Start Year
Transport NZ Signals" STUDIES TO PROTECT FUTURE
07/08 & Project brief agreed. Project underway with meetings undertaken with Peer Review Group consisting of Land Transport New Zealand, Transit New ACCESS Hamilton Strategy and HITS Review Y A 727 yes 10/11 Zealand and Environment Waikato. Development of an Implementation Plan will follow completion of the strategy.
Road hierarchy review and user priority N A 739 06/07 On Strategic Group's list (No. 5 of 7) of District Plan reviews. Lower East Coast Railway Line N A 737 07/08 Not on any current programme Rail Link to Airport N A Being considered as part of Southern Links. TRANSIT PROJECTS
Design programmed to commence 08/09. Land Transport NZ resolution not encouraging. HCC has submitted to Transit Forecast supporting Hamilton Bypass T - no 08/09 further work.
Te Rapa Bypass T - no 10/11 Designation consent hearings commence 09 June 2008.
Southern Links Study Y T/R ? no 05/06 Reported to Council in February 2007. Transit wish to proceed with designation. HCC to work with Transit in partnership.
EW
Set up under the LASS. LTNZ funding confirmed. Successful tenderer is Gabbies Porter with Traffic Design Group. Household interviews Waikato Regional Transportation Model Y T/E/A 50 yes 06/07 proceeding. Work programme has slipped but project proceeding well.
MODAL SHIFT
Travel Choice
Council Workshop held 30 May 2007. Action plan agreed and being implemented. Provided to City Heart Design Group. Latest data being CBD Parking N A yes 05/06 collated.
Carpark opened 19 April 2006. Stage 2 programmed for 2010/12, depending on demand. May 2008 Transport Committee had report on Commuter Carpark - Knox St Stages 1 & 2 N A 730 yes 05/ - /10 performance of carpark.
Car Park - River Road N A 731 10/ - /12 To be reviewed in conjunction with City Heart and Claudelands redevelopment.
North CBD Commuter Car Park N A 465 06/-/16 Subsidy provided in LTCCP. No specific project yet.
Service operating well. Patronage is growing and is reported regularly to PT Sub-Committee. Extension of service to include Bridge Street is Central City Shuttle N A 732 yes 05/ - /16 programmed. EW have indicated a name change to City Orb.
Routes being monitored by Passenger Transport Partnership Group: 1) Orbiter Bus Service started 17 July 2006 - very high patronage, and steadily Passenger Transport Initiatives Y A 790 yes 05/ - /09 growing. 2) Chartwell Express Bus operating well. Journey time is similar to car trips.
Bus infrastructure Y A 728 yes 05/ - /16 EW considering delaying implementation of new PT service. This is subject to submissions to their Annual Plan.
Bus Priority Routes Y A 729 yes 06/ - /16 Bus lane on Hukanui Road from Elmira to Clarkin operational. Bus priority for CBD Shuttle (CityOrb) in public consultation.
Land purchase Park & Ride N A 457 08/-/11 Funding provided in LTCCP. No specific project yet.
Cycleway Programme (On-road) Y A 545 yes 06/ - /16 Ellicott and Tuhikaramea Roads well underway. Funding approved for Pembroke Street, Lake Cres, Ohaupo and Collins Roads.
Cycleway Programme (Off-road - shared cycle/walkways) Y A 778 yes 05/ - /16 Fairfield Esplanade Phase 1 approved for construction by July. LTNZ still considering Tauhara / Te Hikuwai
Walkway / Cycleway river crossing - Deys Park Y A 772 08/ - /10 Feasibility study in progress. Expected completion June 2008.
Linked to Avalon Drive Bypass project. Preliminary investigations underway. Transit provided footings for the bridge over Avalon Drive within Walkway / Cycleway - Grandview Rd to Minogue Park N A 744 yes 07/ - /09 Avalon Bypass project. HCC continues to talk to OnTrack about possible bridge support on their land before detailed design begins and exploring options for JOG funding.
Avalon Cycleway Funding approved. Work will take place as soon as HCC take over the asset.
Infrastructure for Commuter Train to Auckland A 796 07/ - /09 Pending decisions from Rail Study.
Education and awareness
New cycle web pages being created to promote cycling in Hamilton. Have come on-line www.Hamilton.co.nz/cycling. Bikers Breakfast 2008 was a Marketing and Promotion for awareness N A 738 yes 05/ - /16 success. Cycle Safety "Lights On Bikes" campaign planned for June 2008.
"Kids like parents that bike" promotions are underway. Transport Choices for Families trial complete. Results being incorporated into travel plans. Environmental Education Programme N A 734 yes 05/ - /16 School Travel Planning curriculum being developed to promote sustainable transport to kids.
Neighbourhood Accessibility Programme (formerly known as Enforcement is on-going in Enderley area. NAP is being undertaken in the Bader, Melville area. Community input being undertaken as part of Y A 740 yes 05/ - /16 Safer Routes Programme) Bader Alleyway Project. Full report to Community & Environment Committee.
Police Education Officers are helping to promote the programme. Additional 6-month resource added. Eleven schools are operating the Walking school buses Y A 742 yes 05/ - /16 programme. Melville Primary has one Walking School Bus with 50 students on it, with hopes of growing it to 90 students by adding a second route. Project plan being written for future programme.
- Meetings with principals and Board of Trustees to gain official support were successful in 2007. Residents, parent and classroom survey are being School and Business travel plans analysed and data presented back to Boards of Trustees. New STP Co-ordinator appointed. YA741 yes 05/ - /16 -Regional car pooling options being investigated by staff in Strategy & Research Unit.
TRANSIT PROJECTS
HCC has asked Transit to delay scheme so that undergrounding can happen at the same time. HCC has written to WEL Limited requesting current Massey Street Cycleway T/A 793 yes 06/07 views on cost of sharing undergrounding works.
Hamilton City Council made a submission to the 2008/09 Forecast, requesting retro-fitting of cycleways on all State Highways in the city, with Cycleways on State Highways T TBD connections to Hamilton City Council's cycleway network.
Transit will work collaboratively with Hamilton City Council's Cycling Projects Engineer. Terms of reference completed and consultant contract Strategic Study for Greater Hamilton Walking and Cycling T 07/08 being negotiated.
New Bus bays on SH1 T 07/08 Construction has commenced on Northern Busbays. Safety audit concerns over pedestrian access near Gallagher Lane need to be addressed.
Joint investigation with Hamilton City Council to identify solution for pedestrian access to Hamilton Gardens. Project feasibility report has identified Cobham Drive Pedestrian Facility T 07/08 several options. Transit, HCC and Friends of the Hamilton Gardens have held a workshop to identify preferred solution. Waiting approval of design funding.
EW PROJECTS
Regional Rail Development Feasibility Study E yes 05/ - /10 Regional Rail Strategy is a project in the RLTS. The Terms of Reference have been agreed and the work is underway.
Waikato Travel Demand Management Strategy and E 07/08 Project planning for TDM Strategy currently in progress. Implementation
Hamilton Alternatives to Roading Project (HARTS) E 05/ - /10 Specific projects from HARTS being progressively implemented. Implementation.
Regional Cycle and Walking Strategy E 07/08 Steering Group just starting this work. HCC Cycle Projects Engineer involved. Final draft expected late 2008.
ARTERIAL IMPROVEMENTS
Ulster St to Willoughby St Link N A 537 yes 05/ - /08 Initial options identified. On hold.
Victoria intersection completed. Further enhancement to signal operation to be undertaken with River Road roundabout improvements. (See Fairfield Bridge Intersections Y A yes 05/06 congestion project).
Norton Road Y A 27 yes 06/ - /08 Work is substantially complete with Kent and Jolly Streets under construction.
A number of options are being evaluated. Potential land purchase and development being reviewed. Operational changes undertaken and being Grey / Clyde / Bridge St intersection upgrade N A 735 yes 08/ - /10 assessed.
Page 1 of 2 Access Hamilton Programme 2007/08 - (May / June 2008 update) Major problems
Keep an eye on
OK
Project Stage Description Current Progress Land Source
subsidy "Traffic SAP No. SAP Funding Funding Started Start Year
Transport NZ Signals"
Peachgrove Rd/East St intersections (with E1 Stage 1) Y A 529 yes 08/ - /10 Options being identifed.
Te Aroha/Peachgrove intersections (with E1 Stage 1) Y A 529 yes 08/ - /10 Work will be linked with first stage of E1.
Hukanui /Peachgrove Rd - intersection upgrades and corridor Y A 528 09/ - /11 Work will be linked with first stage of E1. improvements
Ruakura Road (Peachgrove - E1) Y A 530 07/ - /10 Work will be linked with first stage of E1.
Five schemes have been investigated: Naylor/Grey roundabout is complete; River Rd/Fairfield Bridge signalisation had further public consultation Congestion and safety schemes Y R 223 yes in February 2008; Tisdall/Bridge/Victoria are on hold; Comries/Hukanui and Comries/Lyndon are on hold to co-ordinate with new retail proposals.
Transit Intersections
Transit is to review the option for upgrading this intersection and is looking in more detail at traffic signals. Construction not likely until 2009/10. Hillcrest / Morrinsville Intersections T 07/08 Discussions have been held with the community and New World Supermarket developers to improve traffic arrangements for this site.
Designation confirmed. Design completed. Land purchase underway, with two properties still to be finalised. Difficulties resolving reverse Ohaupo Road/Kahikatea Drive T 08/09 sensitivity issues with Braemar Hospital, which may delay the project. Construction programmed for 2008/09.
Subject to R-funding. Design (signals) completed. Close to resolving issues with submitters and finalising designation and land purchase. Greenwood/Killarney Intersection T 08/09 Construction likely in 2008/09.
No timing given in Transit's 2006-16 Forecast. Subject to R-funding. Investigation underway, however the low BCR is problematic. Needs to be Gallagher / Kahikatea Intersection T ? considered in the context of Busbay projects.
RING ROAD AND CROSS-CITY CONNECTOR Wairere Drive (Eastern Arterial) Land purchase agreed. Final payment to be determined by mediation which may be delayed. Legal survey and title to transfer to HCC. Next task E1 Land Purchase N A 447 yes 05/06 is to resolve the minor visibility issue along the east town belt.
Stage 1 - Fifth Ave to Ruakura Rd (subject to designation) Y A 375 yes 05/ - /10 Staff are currently developing the project scope.
Wairere Drive (Northern Arterial) Stage 2: 4-laning from Pukete - Resolution Drive (including 05/06 - Preliminary bridge investigations completed. Project scoping has commenced and been through Urban Design Panel. Design likely to take 1-2 Y C 544 yes bridge) 15/16 years.
LTNZ subsidy confirmed. Tender awarded and work progressing rapidly. Dry weather good for work progress but continuing dust problems. Stage 3: Hukanui - Tramway new road construction Underpasses at Hukunui Road installed. Design around the Transpower services being investigated. Proposal being developed and costed to advance fund a roundabout solution for Wairere / Tramway. Additional cost likely for appropriate pedestrian / cycle facilities.
Cross-City Connector
Options for improvement under investigation. Recommendations on both operational and layout improvements are proposed. Detail modeling Mill Street intersections (Tristram, Willoughby, Anglesea) Y A 527 yes 07/08 received.
Status report on options for improvements has been received. More detailed analysis has been done to provide design certainty and economic Boundary Rd / Whitiora Bridge / Five Cross Roads improvements Y A 803 yes 06/ - /11 evaluation. Preliminary bridge widening analysis completed in June. Final report being prepared for the corridor study.
Transit Projects
Construction underway. Norton Road temporarily closed to construct rail underpass. Regular project updates provided by email. Good progress on 06/07 - Avalon Dr Bypass T yes site with rail diversion complete and construction started on Norton Road overbridge. Expected completion now late 2008 ahead of the original mid 09/10 2009 programme. Rifle Range Road roundabout opening in June 2008.
Cobham Bridge Duplication T ? Being considered as part of Southern Links, but construction not in Transit's 2006-16 Forecast..
Not shown in Transit's 2006-16 Forecast. Critical connection between Te Rapa Bypass and Avalon Drive Bypass designation. Designation included Avalon Drive 4-laning T ? as part of Te Rapa Bypass project (publicly notified 23 January 2008). Funding dependent on North Growth Corridor Study funding plan. Council has submitted to Transit to include as a project in forecast.
Funding Source Key: A = Access Hamilton reserve R = Rates E = Environment Waikato T = Transit NZ
Planned work completed
Transport-related Bylaws Review N yes 07/08 Completed (Feb 2008)
Senior citizens bus subsidy N A yes 05/ - /16 In operation. (Funded by Environment Waikato's Passenger Transport rate.)
Late night city bus service N A 475 yes 05/ - /16 In operation. (Funded by Environment Waikato's Passenger Transport rate.)
Walking strategy N A 743 05/ - /16 Is part of the "Active Travel" action plan that was adopted by Council in Feb 2008.
New Footpaths N R 97 yes 05/ - /16 This years programme complete.
Real time for buses E yes 05/ - /06 124 sites are now operational - future sites now being developed following network review outcome.
Passenger Transport Plan Review E yes 06/ - /08 Adopted by EW 10 October 2007.
Clearways yes Clearways have been implemented on Anglesea Street, Boundary Road, Brooklyn Road, River Road, Victoria St, Ellicott Rd and Bridge Street.
Massey / Hall St minor works (to coordinate with Avalon Bypass) Y A 526 06/ - /09 Investigated over-bridge to examine if capacity increases can be achieved. 4-laning requires a new bridge. No further action at this stage.
06/07 - Church to Avalon Drive 4-laning T/A yes Construction now complete with an opening ceremony held on 25 February 2008. 07/08
Page 2 of 2 Minutes
MINUTES OF A MEETING OF THE TRANSPORT SAFETY SUB-COMMITTEE
Date and Time: Thursday 15th May, 2008 - 10:00 am
Location: Totara Room
Committee members: Councillor J Gower Councillor A O’Leary Councillor K Gregory
Apologies: Phil Ruddell NZ Police
In attendance: Shaun Peterson Transportation Unit Lyle Barker Transportation Unit
1.0 DURHAM STREET
Staff have received a Community Support Form from residents in Durham Street requesting traffic calming. The New Zealand Police have been informed, but are yet to advise on what action they will take. The area involved is between Hyde and Holmes Streets (behind Grandview Mall).
This area has been assessed for traffic calming and is ranked as a ‘low priority’, scoring 27 out of a possible 100. The 85th percentile speed was 54km/hr, with a volume of 500 vehicles per day.
The data shows that this is likely to be a local street / area issue and may be best targeted by the NZ Police and Community Enforcement.
With several streets scoring higher and forward works programmes already set, it is unlikely that traffic calming will occur in this area. Staff propose to assess the intersection of Hyde Avenue and Durham Street for minor safety works, and if warranted incorporate possible traffic calming identified for Hyde Avenue in 2008/09. Durham Street will stay on Hamilton City Council’s (HCC) ranking list for monitoring, speed trailer use and further enforcement by the NZ Police.
2.0 KENNY CRESCENT
Staff have received a Community Support Form from residents in Kenny Crescent requesting traffic calming. The New Zealand Police have been informed and they have increased their surveillance. The area involved is between Clarkin and Holland Roads.
This area has been assessed for traffic calming and is ranked as a ‘medium priority’, scoring 41 out of a possible 100. The 85th percentile speed was 53km/hr, with a volume of 650 vehicles per day.
With several streets scoring higher and forward works programmes already set, it is unlikely that traffic calming will occur in this area. Staff propose to assess the intersections of Clarkin and Holland Roads for minor safety works. Kenny Crescent will stay on Hamilton City Council’s ranking list for monitoring, speed trailer use and further enforcement by the NZ Police.
3.0 RHONDA AVENUE Staff have received a petition from a group of residents in Rhonda Avenue with regard to the traffic calming scheme that is currently being implemented. Consultation and community meetings previously took place in June 2007 and there was no indication of any concerns. Council staff were only alerted to these concerns in January 2008. A petition was received on 29 March 2008 and staff have reviewed and visited the site several times with the residents. As a result, the traffic calming device has been redesigned to further improve access, parking and minimise any disturbance. A further meeting was held with the residents on 14 June 2008, and it was proposed to review this device with the after-study planned for approximately October. The results will be reported back to the Transport Safety Sub-Committee after the study is complete on the effectiveness and traffic impact of the calming works in Rhonda Avenue and the greater Deanwell area.
4.0 HIGH STREET Via Councils ‘Sharepoint’ system, a letter from a business in High Street regarding excessive vehicle speeds in High Street, has been reported to the Transport Safety Sub- Committee. Staff have forwarded a copy of our traffic calming pack and Community Roadwatch forms to the business for their information. At present, staff are investigating temporary corner treatments as part of the V8 barrier removal / construction works, and use of Council speed trailers will be programmed, along with notification to the NZ Police. Any possible future changes, if needed, should be carefully designed as this street is part of the V8 racing circuit. Staff will report back to the Transport Safety Sub- Committee once these treatments have been implemented in approximately August/September 2008.
5.0 RECOMMENDATIONS
It is recommended that:
5.1 this report be received.
Councillor John Gower Chairperson, Transport Safety Sub-Committee
MINUTES OF A MEETING OF THE ACTIVE TRANSPORT SUB-COMMITTEE
Time and Date: 14 May 2008 3pm
Location: Miro Room, 5th Floor
Committee members: Councillor Roger Hennebry Councillor Daphne Bell
In attendance: Phillip King Transportation Unit Sarah Pitches Transportation Unit Mike Hodges Parks & Gardens Unit Maxine Gillard Electorate Manager for Martin Gallagher, MP (in part)
1.0 INTRODUCTIONS
1.1 No introductions were required.
2.0 PARKS & GARDENS ITEMS
2.1 “Share with Care” signs on river path — comments have been received by staff that the south-facing signs are difficult to read. The maps have been changed to have south at the top to make it easier to read.
2.2 Graffiti clean-up is ongoing and needs to be undertaken as soon as possible after notification is received.
3.0 PETITION RECEIVED — FOREST LAKE RD
3.1 The plans for the cycle lane developments are currently out for consultation. Consultation closes on Friday 16th May 2008.
3.2 The shops in the area have identified some issues they would like resolved and have presented a petition to Council. The issues to be considered are mainly around access to car parking in the area.
3.3 Staff are to continue to work with the shop owners and occupiers on the issues identified.
3.4 Outcomes from the consultation will be reported at the next Active Transport Committee meeting, scheduled for 01 July 2008.
4.0 COMMUNITY PROGRAMMES
4.1 A draft report was circulated outlining the current work being undertaken by the Community Programmes team (see Appendix 1). The major projects being undertaken are - Walking School Bus (WSB); School Travel Planning (STP); and Neighborhood Accessibility Planning (NAPs). Minor changes required to the Draft Community Programmes Report. Report to be finalized and submitted to the Active Transport Sub- Committee at the 01 July 2008 meeting.
4.2 The WSB programme is currently being enhanced and reviewed to make it more sustainable. This involves creating intrinsic rewards for the kids involved. A new entrant pack to all children is being developed in order to encourage greater participation.
4.3 The NAPs is currently focused on the Melville/Bader alleyways project with a multidisciplinary process involving Transportation, CitySafe and Community Development. The full report will be presented to the City Development Committee of 24 June 2008.
5.0 SCHOOLS — CYCLING
5.1 Melville Intermediate ‘Kids on Bikes’ initiative has been launched. The programme involves kids being given bikes which they can ‘earn’ the right to keep, by taking good care of them and riding them regularly to and from school.
5.2 Council would like to find ways to increase the use of bicycles as a form of transport in the city. The giving of bikes to kids could be a way to increase the usage for that age group. Other methods of promotion and encouragement were discussed, such as provision of cycle training to ensure children are competent on their bikes. Other forms of promotion could be used for encouragement, such as text messaging, promotions within schools, such as shed checks were kids are given lights, hi-visibility jackets, helmets, etc where appropriate.
5.3 Staff are currently working on a Cycle Training Programme for school aged children. Cycle Action Waikato has asked staff to also consider training for adults.
5.4 Staff to look into possibilities and discuss options with schools, and report back to the Active Transport Sub-Committee meeting scheduled for 12 August 2008.
6.0 ANY OTHER BUSINESS
6.1 Bridge Street path to the river walkway was discussed and the recommendation is to consider building steps. However, the current route via the ramp will be signed first to see if that provides an acceptable solution. The assessment of the area and possible locations for the signs will be undertaken, and staff will report on the outcome to the Active Transport Sub-Committee meeting scheduled for 01 July 2008.
7.0 RECOMMENDATIONS
It is recommended that:
7.1 the report be received
7.2 the outcome from consultation on the Forest Lake Road petition be reported to the next Active Transport Sub-Committee meeting, scheduled for 01 July 2008
7.3 once the Draft Community Programme report is finalised, it is to be submitted to the next Active Transport Sub-Committee meeting, scheduled for 01 July 2008
7.4 the Neighbourhood Accessibility Planning report on the Melville / Bader Alleyways project will be presented to the City Development Committee meeting, scheduled for 24 June 2008
7.5 the outcome from consultation on Schools - Cycling, is reported to the Active Transport Sub-Committee, scheduled for 12 August 2008
7.6 the outcome of investigations on the Bridge Street path, be reported to the next Active Transport Sub-Committee meeting, scheduled for 01 July 2008.
Councillor R Hennebry Active Transport Sub-Committee Chairman
To: Chair of Active Transport Sub Committee From: Unit Manager, Transportation Unit Subject: Community Programmes Committee: Active Transport Sub Committee Meeting Date: 14th May 2008 File Reference:
1.0 UPDATE
1.1 The Community Programmes Team is responsible for the delivery of three major projects. These include: Walking School Bus; School Travel Planning and the Neighbourhood Accessibility. These programmes aim to increase safety and facilitate greater use of sustainable modes of transport.
1.1.1 Walking School Bus The Walking School Bus programme is a national programme supported by Land Transport New Zealand (LTNZ). This programme has been operating in Hamilton City for about 5 Years. A walking school bus can ease traffic congestion around schools and also provides a safe and environmentally friendly journey for children to and from school. The bus can be for children of all ages but is most appealing for five to eight year olds. The bus also provides the children with a route that they walk regularly and creates an opportunity to develop sensible road safety behavior, useful skills when they begin to walk independently.
• There are 10 schools involved in the HCC walking school bus programmes with a total of 12 routes. • The schools involved are: Bankwood Primary; Hamilton West Primary; Hillcrest Normal; Melville Primary; Pukete Primary; Te Rapa Primary; Woodstock Primary; Insoll Ave Primary; Hukunui Primary and Vardon Primary. • Staff are currently developing new initiatives and a range of new resources designed to strengthen the programme, whereby making it more sustainable. • The programme is beginning to move away from using Ruben in our resources (due to cost and lack of appeal to older children) • Change in the 'bus tickets' to the use of leaf design and 'bag tag' messages more likely internalised by children and their families, “I am making a difference to my health and the environment". Such messages
are more likely internalized where people take ownership of the greater sustainability message. • Council has employed an additional support person to help implement these changes.
1.1.2 School Travel Planning The School Travel Planning Programme is currently a 2-year pilot programme which began in July 2007. This is a new programme to the Hamilton City Council but is undertaken in a number of other Cities in New Zealand. The Hamilton Programme has been based on the Auckland Regional Transport Authority and Auckland City Council programmes. National guidelines have been produced by LTNZ and they are also assessing the need for the development of national resources.
• There are currently 10 Schools involved in the STP Programme. • These schools are; Aberdeen Primary; Deanwell Primary; Fairfield Primary; Fairfield Intermediate; Hukanui Primary; Insoll Primary; Maeroa Intermediate; Marian Primary and Melville Intermediate. • A survey has been conducted in all schools including Hands-up survey for children, take home survey for parents and postal survey for residents. • Information is currently being analysed to provide, for each school, a profile of the currently modes of transport, the barriers to alternatives to the car and the issues experienced by local residents related to school traffic. This will be used as the basis for the action plan. • Eight further schools will be invited to be in the programme at the beginning of term 3 (mid July 2008).
1.1.3 Neighborhood Accessibility Plans (NAP) Neighbourhood accessibility planning is also a national programme supported by LTNZ. The aim is to provide safe access to active and shared transport to all users in neighbourhood areas. A project has been undertaken in the Enderley and Fairfield areas. The new NAP is to be undertaken in the Melville and Glenview areas (map attached).
• Council is currently working on crime prevention through environmental design (CPTED) assessment on the alleyways in the Bader area. A full report on this assessment will be presented to the Community and Environment Committee. • This assessment has involved community meetings and community surveys which can be built on as the NAPs programme evolves in the community. • Good community networks are developing as part of the process.
2.0 CONCLUSIONS
2.1 Council’s continues to work with the school and wider communities to understand travel choice and encourage greater use of sustainable modes.
To: Chief Executive From: General Manager Works and Services Subject: LAND TRANSPORT MANAGEMENT AMENDMENT BILL Committee: Transport Committee Meeting Date: 17 June 2008 File Reference: 245 / 6/ 1
1.0 BACKGROUND
1.1 The Government has signaled its intent to make a number of changes to the transport sector through the Land Transport Management Amendment Bill.
1.2 These changes include:
• reserving fuel excise duty for land transport purposes (hypothecation)
• augmenting Central Government transport funding with regional fuel taxes
• providing for a Government Policy Statement (GPS) to set out the Government’s planned investment and funding priorities for the next three to six years to give more strategic guidance to the transport sector
• changing to a three year planning cycle from an annual one
• introducing Regional Land Transport Programmes (RLTPs)
• increasing terms of strategies to 30 years
• merging Transit New Zealand and Land Transport New Zealand.
1.3 The Transport and Industrial Relations Committee has examined the Land Transport Management Amendment Bill and has recommended by majority that it be passed with a number of amendments. They considered 95 submissions and heard 68 of these, including one from Hamilton City Council (HCC).
1.4 The HCC submission was reported to the 11 February 2008 meeting of the Transport Committee. The main points made in HCC’s submission were:
• concerns about the uncertainty and potential delays that would result
• concerns about the less certainty over State Highway funding
• the Bill was silent on regional significance when considering regional prioritisation
• lack of meaningful consultation and unrealistic timeframes
• lack of consultation on GPS
• non-alignment with Long-Term Council Community Plans (LTCCPs) planning horizon
• flaws in regional fuel tax mechanism
• lack of mention of rail and coastal shipping.
2.0 SIGNIFICANT AMENDMENTS MADE
2.1 Regional Land Transport Committees will be known as Regional Transport Committees (RTCs). The “Land” has been taken out to remove the implied exclusive focus on land transport.
2.2 The proposed New Zealand Transport Agency (Agency) will now be required to take into account existing Regional Land Transport Programmes (RLTP) when preparing its National Land Transport Programme (NLTP). Previously this was not the case and the Bill provided little guidance on the weight the Agency should place on regional priorities.
2.3 An amendment is recommended that allows the Minister to agree to a delay in issuing the NLTP for up to two months beyond the start of the financial year, to allow better consultation alignment with LTCCPs.
2.4 The Bill has been recast to make it clear that RLTPs must include activities identified by approved organisations (such as HCC), including local road maintenance, renewals and minor capital works and existing Passenger Transport services. These are “non- prioritised activities” however, meaning that they are not subject to the prioritisation of the region. The inclusion of any other activity would be at the discretion of the Regional Land Transport Committee (RLTC) of which HCC has one vote.
2.5 As the Bill stands, the region could continue to refuse to approve an RLTP and continually refer it back to the RLTC. The amendments now allow only one refusal before the Agency is required to make decisions, taking both the RLTC and the regions’ views into account.
2.6 The amendments make it clear that the Regional Council and/or the RLTC can combine the RLTP and the Regional Land Transport Strategy (RLTS) into one single document and undertake consultation on it in conjunction with the Regional Councils’ LTCCPs.
2.7 A Significance Policy will need to be established by the RLTC to determine what variations to the RLTP and RLTS will need consultation. Any changes to non-prioritised activities or minor changes to public transport services will not require variations and further consultation, and these need only be advised to the Agency who can decide whether to vary the NLTP.
2.8 If an approved organisation (like HCC) requests the RLTC to make a variation to the RLTP with a stated good reason, it must prepare a variation and approve it (or otherwise) promptly. A variation to an RLTP does not create an obligation on the Agency to vary the NLTP, but it must consider it promptly and give reasons for any decisions not to make the variation as requested.
2.9 Rail and coastal shipping are now mentioned in the Bill to signify that they need to be considered in an integrated way.
2.10 Previously, Government was only required to consult with the Agency over the GPS and this has now been amended to require the Minister to have regard to the views of Local Government New Zealand (LGNZ) and representative groups of land transport users and providers when preparing a GPS.
2.11 To preserve the integrity of the Agency’s statutorily independent function, the GPS must not impose an obligation on the Agency to approve a particular activity or combination of activities.
2.12 There were several amendments to strengthen the need for transparency and accountability of the Agency to be both a funder and provider of State Highway activities.
2.13 The Bill transfers the decisions on declaring and revoking State Highways to the Secretary for Transport (Ministry of Transport) on the basis of recommendations of the Agency and amendments have been made to require consultation with regional and local authorities.
2.14 Submissions to allow collection of fuel tax at a sub-regional level were rejected due to the perceived difficulties with tax avoidance. The five cent limit (on the maximum 10 cents allowed to be collected) for “roading projects” has been amended. This five cents can now be spent on “carriageways for general traffic” to account for bridle paths, footpaths and carriageways for special types of vehicles.
3.0 NEXT STEPS
3.1 The Land Transport Management Amendment Bill still needs to have its second and third readings. The Local Government Transport Reference Group has been advised that there are some issues for the Government getting support for the regional fuel tax provisions of the Bill, and unless something significant happens the Bill is now unlikely to be back in the House until mid to late June 2008.
3.2 LGNZ believe that a subtle but significant result of the submission process has been to get the focus of the GPS shifted from being a statement of the Government to the funding agency, to being a statement from the Government to the transport sector as a whole.
4.0 RECOMMENDATIONS
It is recommended that:
4.1 the report be received.
C. Allen General Manager Works and Services
Passenger Transport Subcommittee Minutes 4 June 2008- OPEN
Minutes of a meeting of the Passenger Transport Subcommittee — OPEN
Time and date: 3.00pm, Wednesday, 4 June 2008.
No. 1 Committee Room, 1st Floor, Council Building, Garden Place, Venue: Hamilton. Subcommittee Councillors D L Bell (Chairperson) Members: D G Macpherson M J Westphal
Committee Advisor: Mr A J Dick
Transportation Manager and Property Manager In Attendance: Environment Waikato Acting Programme Manager Land Transport Operations and Passenger Transport Consultant Apologies: Councillors Gower and Southgate (Environment Waikato)
Resolved: (Crs Bell/Westphal) That the apologies be accepted.
SECTION A: DECISIONS MADE UNDER DELEGATED AUTHORITY FOR NOTING BY THE TRANSPORT COMMITTEE
A. Confirming the Agenda The Subcommittee to confirm the agenda.
Resolved: (Crs Bell/Macpherson) That the agenda be confirmed, noting the Transport Centre item would be taken as item B to accommodate staff in attendance, and an additional item concerning the Passenger Transport Partnership Group meeting of 30 April 2008.
B. 13/16/24-2. Transport Centre The Subcommittee to receive a verbal report from the Property Manager concerning the above.
The Property Manager outlined the following issues concerning the Transport Centre:
Page 1 of 3 Passenger Transport Subcommittee Minutes 4 June 2008- OPEN
Access to toilets Security cover and hours of operation Availability to food and drink facilities
Resolved: (Crs Westphal/Macpherson) That the presentation be received.
C. 13/16/24-2. Hamilton Bus Patronage Report — April 2008 The Subcommittee to consider a report and recommendation from the Acting Programme Manager Land Transport Operations concerning the above.
The Acting Programme Manager Land Transport Operations, Sue Callis, outlined the total bus patronage, city peak patronage, city off-peak patronage, passenger numbers for 60+ concession card trips, night rider, CBD shuttle, Chartwell Direct and Orbiter.
Resolved: (Crs Bell/Westphal) That the report as circulated be received.
D. 13/16/24-2. Special Events Update The Subcommittee to receive a report concerning the above.
Resolved: (Crs Bell/Macpherson) That:
i) the report as circulated be received, and
ii) Environment Waikato staff report to the Passenger Transport Subcommittee concerning the Regional Passenger Transport Plan in the Waikato Region concerning special events.
E. 13/16/24-2. Vehicle Quality Standards The Subcommittee to consider a report concerning the above.
Resolved: (Crs Macpherson/Westphal) That:
i) the report as circulated be received, and
ii) the Subcommittee endorse the proposed changes as outlined in the report before the Subcommittee concerning the bus industry.
F. 13/16/24-2. New Direct Services Update The Subcommittee to consider a report concerning the above.
Resolved: (Crs Westphal/Macpherson) That the report as circulated be received and information noted.
Page 2 of 3 Passenger Transport Subcommittee Minutes 4 June 2008- OPEN
G. 13/16/24-2. Night Rider Update The Subcommittee to consider a report concerning the above.
Resolved: (Crs Bell/Westphal) That the report as circulated be received and information noted.
H. 13/16/24-2. Hamilton Accessible Journeys Project Update The Subcommittee to consider a report concerning the above.
Resolved: (Crs Bell/Westphal) That the report as circulated be received and information noted.
I. 13/16/24-2. Passenger Transport Partnership Group Meeting Minutes 30 April 2008 The Subcommittee to receive the above minutes and Anglesea Street Improvements Plan.
Resolved: (Crs Bell/Westphal) That the Passenger Transport Partnership Group meeting minutes of 30 April 2008 be received, noting the Anglesea Street/Bridge Street bus lanes will be operational by Monday, 21 July 2008 as per Environment Waikato requirements.
The meeting was declared closed at 5.05pm.
Page 3 of 3
To: Chief Executive From: General Manager Works and Services TERMS OF REFERENCE — PASSENGER TRANSPORT TRANSFER Subject: — DUE DILIGENCE Committee: Transport Committee Meeting Date: 17 June 2008 File Reference: 267/17
1.0 BACKGROUND
1.1 Previous discussions have been held with Environment Waikato (EW) about which organization would be better placed to manage the operation of the region’s bus service.
1.2 Through these discussions, Hamilton City Council (HCC) has signaled that it wishes to manage the operation of Hamilton’s bus service.
1.3 It was agreed between EW and HCC that prior to any decision being made it would be prudent to undertake a comprehensive due diligence and logistical planning study to better understand the issues involved in a potential transfer to Hamilton City.
1.4 In order to undertake this work, a provision of $150,000 (SAP 860) has been made in the 2008/09 Annual Plan. It is important to note that it is not an objective of the study to come to any conclusion about which organization should manage the regional bus services. It will however provide the necessary detailed information that will be required for this decision to be properly made.
1.5 The matter of the transfer was first raised in 2002 in Council’s submission to the review of Environment Waikato’s Regional Passenger Transport Plan. More recently in October 2006, EW formally declined HCC’s request to transfer responsibility for operational management of passenger transport to the City Council, based on the findings of a Transport Review- Discussion Document, undertaken for EW by MWH. At this time, HCC proposed that the responsibility for Total Mobility services, Registration of passenger services, Transport Policy and planning and regional Road Safety remain with EW.
1.6 HCC next made a submission to EW’s draft Annual Plan 2007/08 with a request to establish a Local Authority Shared Service (LASS) to manage passenger transport services in the Waikato Region. This request was supported by other local authorities in the region, who would also become equitable shareholders of the shared service.
1.7 The LASS Model proposed by HCC had the LASS shareholders forming an Advisory Board and that operational management would be contracted to HCC.
1.8 In response to this, EW commissioned PriceWaterhouseCooper (PWC) to review the proposal, and a report was prepared. The report concluded that the LASS model was not an appropriate vehicle to manage the operation of the regions bus services. It did however conclude that there was a call for Hamilton City to have a greater participation in the City’s public transport system. The stated reasons why the LASS model was not considered an appropriate vehicle included:
• Utilising change to structure to address governance relationship issues
• Inappropriateness of the current LASS structure
• Disaggregation of consolidated transport services; and
• Proposals from the Government Transport review for an enhanced regional approach to transportation governance, planning and funding.
1.9 One of the main points that PWC made in their report was that the focus for moving forward should be on developing good governance and relationships rather than on any particular change to the delivery model. They felt that the risks were high that a new structure as proposed under LASS would disaggregate decision making which was going against the flow of the governments transport sector review, where increased importance is being placed on regional planning.
1.10 In undertaking their review PWC considered other examples around the region including Southland, where Invercargill manages public transport rather than the regional council. They noted however that this could not easily be compared to the Hamilton situation when Invercargill has no growth, no outlying areas and literally 100% of all public transport within the city limits. In this situation the regional integration of transport is less important. For Hamilton they believed that given the growth of the outer districts and their linkages to Hamilton, there was a rapidly growing wider need for a regionally co-ordinated approach to continue, and to be enhanced.
1.11 In responding to Hamilton’s submission to their 2007/08 Annual Plan, EW declined the request on the basis of the PWC report but invited HCC to supply further rationale or supporting evidence to assist the decision making. They expressed a strong desire to be inclusive in these matters and were open to further dialogue on this matter. In essence HCC now wishes to move to test a transfer proposal.
2.0 CURRENT POSITION
2.1 It was previously stated in the PWC report that the key reasons for Council wanting to manage operation of the bus service included:
• Hamilton accounts for 92 per cent of all the region’s bus patronage (this figure was 94% for the April 2008 patronage data)
• It would provide an opportunity for better integration of transport capital investment and improve the alignment of different transport modes and transportation planning with land-use planning in key growth nodes
• Council is able to respond more quickly in making modifications and improvements to the service, and bus services could be delivered more cost effectively
• An independent opinion poll conducted in November 2006 showed that 71 per cent of Hamilton residents supported the city’s buses being run by Council (8 per cent supported Environment Waikato). The survey also showed that only one third of the city’s residents knew that Environment Waikato was currently responsible for managing Hamilton’s bus service
• In Council’s Residents Survey (covering the July – December 2006 period) 77 per cent of Hamilton’s residents thought that it was a high priority for Council to invest in improving the public transport network.
It is considered that all of these reasons are still valid.
2.2 The TOR developed intends to document all of the key considerations for the planning, management and provision of passenger transport to the Waikato Region. The term passenger transport as defined in the Regional Passenger Transport Plan (2007-2010) means services delivered by buses, trains, ferries and taxis which are available for public use.
2.3 It is important to note that in addition to the Hamilton City Urban Bus network, EW also provides other contracted services including intra-regional bus services between other population centres in the Waikato as well as internal bus services in Taupo and Huntly. It also runs Total Mobility services in Taupo and Tokoroa as well as Hamilton.
3.0 TERMS OF REFERENCE
3.1 A draft Terms of Reference (TOR) for this due diligence and logistical planning study is attached (Appendix 1). As noted previously it is not an objective of this study to come to a conclusion whether Hamilton City Council should manage the operation of the region’s bus services. This study will point out the due diligence issues on the assumption that HCC will assume this role.
3.2 This draft TOR has been developed with the assistance of officers of EW and prior to seeking formal endorsement of the Regional Passenger Transport Sub-committee, it has been brought to the Transport Committee for comment and refinement. This endorsement should not impact on the programme which in the first instance will be focused on securing a Consultant to undertake the work.
3.3 It should be noted that EW have indicated that they will give every assistance to HCC in undertaking this work, but with the exception of their transport unit staff time they have not allocated any specific funding to assist with the cost of the study. Other inputs that may be requested from EW on a cost recovery basis would be GIS mapping, legal, financial and communications/marketing. HCC staff will continue to discuss funding with EW.
3.4 The TOR makes some very broad assumptions. These include that HCC would take over the rating responsibility from EW for the targeted Hamilton rate component of the funding (to sit alongside fare recovery and Land Transport NZ subsidy).
3.5 Another broad assumption is that HCC would undertake all of the wider regional functions through contracting services on behalf of other territorial authorities outside the city boundaries, and that the local authorities would be happy to operate under this arrangement. The TOR will include consultation with these parties to update their views on this to see if this is a valid assumption.
3.6 A further assumption is that any appropriate capital assets currently on EW’s balance sheet will be transferred to HCC. For example the Real Time system has a current valuation of $1.606M. The TOR will examine this issue in detail including how the asset has been funded to date.
3.7 It is clear that an assumption will be that HCC becomes responsible for the implementation of the Regional Passenger Transport Plan, but it will be explored further as part of this work as to who could be responsible for the planning work including the development of the Plan.
3.8 The TOR includes a proposed study programme, commencing as soon as the HCC funding becomes available through the adoption of the 2008/09 Annual Plan. The programme will seek to have the information possible for LTCCP decisions and a possible transfer within the 2009/10 financial year.
3.9 It is proposed to negotiate direct with one supplier to undertake this specialist work rather than to put it to public tender or to follow a short listing process. This will require subsequent Contract sub-committee approval.
4.0 RECOMMENDATIONS
It is recommended that:
4.1 the report be received
4.2 The Transport Committee provide direction on the Terms of Reference (TOR) prior to proceeding with the work and seeking the endorsement through the Regional Passenger Transport Sub-committee for the TOR.
C. Allen General Manager Works and Services
Appendix 1 TERMS OF REFERENCE
1 BACKGROUND
There have been previous discussions between Hamilton City Council (HCC) and Environment Waikato (EW) over which organisation would be better placed to manage the operation of the bus services for Hamilton City. HCC has clearly signalled that it wishes to manage the operation of Hamilton’s Urban Bus Network, but this proposition has been rejected a number of times by EW.
A comprehensive report was undertaken by MWH for EW in July 2006 to assess the HCC request for a transfer of services. This report was called “Transport Review- Discussion Document” and it assisted EW in coming to their decision to reject the HCC proposal. This is a significant reference document for the Consultant undertaking this Study and attention is drawn to the similarity of option 3 and the requirements of this commission.
More recently a number of local authorities submitted to the EW 2007/08 Annual Plan proposing that a new Shared Service be set up under the Local Authority Shared Service (LASS) model to undertake the operational responsibility for passenger transport services for the Region. The LASS shareholders would have consisted only of those districts which have bus services operating within their boundaries and they would form an Advisory Board. It was proposed that operational management would be contracted to HCC.
In response to this proposal EW sought further independent advice from Price Waterhouse Cooper (PWC) and requested HCC to supply further rationale or supporting evidence to assist the decision making. On the strength of this independent advice and with a lack of further information or rationale to support the proposal EW declined the request.
HCC and EW have since agreed to work together to undertake a due diligence and logistical planning study to provide better supporting information for both parties to assist further dialogue ad decision making. It is not expected that an outcome of this report will be to come to any conclusions over which organisation is better placed to undertake the role; rather this study will test a transfer proposal in more detail.
This study will be lead by HCC but in close collaboration with EW and other local authorities who have direct interests.
Current Situation
Under the current legislative regime, regional councils have the primary responsibility for planning, contracting, funding and overall co-ordination of passenger transport in their regions, noting that there are a number of other organisations that also have responsibilities for passenger transport. These other organisations include local government, New Zealand Transport Agency (previously both Land Transport NZ and Transit NZ), and passenger transport operators. A number of these stakeholders are represented on the Regional Passenger Transport Subcommittee which advises on passenger transport policy and operations and makes recommendations to the Regional Land Transport Committee, which in turn reports to Regional Council.
EW is currently responsible for the following passenger transport functions;
• Preparation of the Regional Passenger Transport Plan • Network Review and implementation Appendix 1 • Procurement and management of contracted bus services • Funding of bus related infrastructure • Management of the Hamilton Transport Centre • Financial management and claims with Land Transport NZ • Management of concessionary fare schemes • Development and operation of real time passenger information • Provision of timetables and telephone information • Management of an electronic ticketing system • Marketing and promotional activities for passenger transport • Annual customer surveys • Passenger complaints • Total Mobility schemes • Passenger services registration
The Transport Service Licensing Act 1989 permits regional councils to transfer any of their passenger transport functions to a territorial authority, provided the territorial authority has no direct or indirect interest in any passenger transport service and provided that an appropriate consultation process is followed in accordance with the Local Government Act 2002.
The Transport Service Licensing Act 1989 establishes requirements for registration of passenger transport services and notification of those services. The Act also effectively requires regional councils or approved agencies to prepare a Regional Passenger Transport Plan (RPTP) specifying any passenger transport services they wish to provide in the region. This RPTP forms a part of the Regional Land Transport Strategy.
The RPTP also determines desired outcomes for passenger transport and provides a means of implementing policies relating to passenger transport in the region.
This current statutory and policy framework is well set out in the published RPTP for the Waikato Region 2007-2010.
Attention is draw to the changing legislative environment in the transport sector with the Land Transport Amendment Bill currently going through the select committee process and expected to be enacted by 1 July 2008. The Land Transport Management (Transport Servicing Licensing Act) Bill 2007 is also currently under consideration.
For the purposes of the RPTP, the term passenger transport means services delivered by buses, trains, ferries and taxis which are available for public use.
Passenger transport in the Waikato is provide through a mix of commercial and contracted services.
Commercial services include the following;
• Bus/Van services (e.g. Hamilton airport shuttle, Raglan to Hamilton Shuttle etc) • Inter-regional bus services • Intra-regional bus services • Inter-regional rail services (Auckland to Wellington Overlander) Appendix 1 • Ferry services (Whitianga and Tairua) • Tourist/Charters • Small passenger service vehicles
Contracted services include the following;
• Intra-regional and intra-district bus services (e.g. between Hamilton and Huntly, Meremere to Pukekohe, Raglan, Cambridge, Te Awamutu, Paeroa as well as between Kihikihi and Te Awamutu, Mangakino and Taupo, Mangakino and Tokoroa, Tokoroa and Taupo • Urban services ( Hamilton, Huntly and Taupo Bus services, Total Mobility services in Hamilton, Tokoroa and Taupo) • Event management.
There is also a desire to develop future rail passenger transport services between Auckland and Hamilton.
Funding for the total gross cost of contracted passenger transport currently comes from 5 sources;
• Fares from bus users • Rates from local communities • Land Transport NZ (financial assistance rate of 50% of net costs- gross less fares and other income) • Health Authorities • Other government agencies (e.g. WINZ)
In the case of Hamilton City, the local share is raised by a special passenger transport rate levied by EW on Hamilton ratepayers. Elsewhere the funding is by invoice arrangement between EW and the benefitting local authorities.
EW is also currently responsible for Information and marketing and has developed a Customer Charter. They must also under the Transport Servicing Licensing Act (1989) hold a register of every passenger transport service in the region, both commercial and contracted.
EW operates on a gross contract basis for all new passenger transport services. This means that the contract is based solely on the cost of providing the specified service irrespective of the fare revenue likely to be generated, which is a risk that EW assumes. Contract monitoring is therefore particularly important to ensure that fare revenue is correctly collected and accounted for.
HCC currently undertakes a number of activities directly related to the operation of the Hamilton Urban bus services including;
• Provision of bus stops, bus bays, bus signs, bus shelters etc • Bus priority measures including special bus lanes • Hamilton Transport Centre Facilities Management • Provision of local share of funding for some services including the Orbiter, CBD Shuttle, Chartwell Direct. • Significant input into the planning and operations.
Appendix 1 2 PROBLEM DEFINITION
The key reasons for Council wanting to manage operation of the bus service include:
• Hamilton accounts for 92 per cent of all the region’s bus patronage
• It would provide an opportunity for better integration of transport capital investment and improve the alignment of different transport modes and transportation planning with land-use planning in key growth nodes
• Council is able to respond more quickly in making modifications and improvements to the service, and bus services could be delivered more cost effectively
• An independent opinion poll conducted in November 2006 showed that 71 per cent of Hamilton residents supported the city’s buses being run by Council (8 per cent supported Environment Waikato). The survey also showed that only one third of the city’s residents knew that Environment Waikato was currently responsible for managing Hamilton’s bus service
• In Council’s Residents Survey (covering the July — December 2006 period) 77 per cent of Hamilton’s residents thought that it was a high priority for Council to invest in improving the public transport network.
• The ability to provide a customer interface through one organization
• The ability to rationalize publicity and promotion of services with those of the City
3 STUDY ASSUMPTIONS
The following assumptions are to be made for the purposes of this study to test a transfer proposal;
• Consideration will be given to the two options of either EW or HCC undertaking the planning functions (preparation of a RPTP)
• That transfer of the full management and provision of the Waikato wide regions passenger transport services will be made from EW to HCC
• This transfer would include all contracted bus services, Total Mobility Services and registration for passenger transport services
• That HCC will take over the rating responsibility for Hamilton ratepayers from EW
• That the current arrangement to undertake wider regional passenger transport functions outside Hamilton will continue on a Service Level Agreement basis with direct invoicing to appropriate local authorities
Appendix 1 • That there will also be a transfer of any capital assets (such as the Real Time system) currently on EW’s balance sheet to HCC.
• That EW will retain the regional road safety functions it currently undertakes
4 STAGING
It is proposed that this study be undertaken in 4 stages.
The first stage will involve the Consultant preparing an issues summary report to present to the client to confirm that the Terms of Reference is fully understood and that the issues to be considered are adequately scoped. In this report the Consultant will identify any information gaps and set out what access is required to HCC and EW staff, as well as other stakeholders including but not limited to local authorities and Land Transport NZ, to complete the commission.
Once the first stage is approved, the Consultant will prepare a draft due diligence report, working closely with HCC, EW and other stakeholder staff identified in Stage 1.
In stage 3, the Consultant will present the draft Stage 2 report to a panel of stakeholders identified by the client (including EW, local authorities and the New Zealand Transport Agency).
In stage 4, the Consultant will complete a final report taking into account any direction obtained from the panel or from the client, and also prepare a draft Statement of Proposal and Transfer Agreement.
5 SCOPE AND METHODOLOGY
The Consultant is to undertake a due diligence and logistical planning study for the transfer of the planning, management and provision of passenger transport for the Waikato region from EW to HCC. The scope of the project will include but not be limited to consideration of the following aspects:
5.1 Legislative
• Any current legislative barriers or issues that might exist over the transfer with particular regard to the Land Transport Management Act 2003, the Land Transport Act 1998, Local Government Act 2002, Transport Services Licensing Act 1989 • Any potential issues arising out of impending legislation including the Land Transport Management Amendment Bill 2007 and the Land Transport Management (Transport Services Licensing Act) Bill 2007.
5.2 Planning and Policy Appendix 1
• Any current policy barriers or issues that might exist with particular regard to the New Zealand Transport Strategy 2002, the updated New Zealand Transport Strategy, Waikato Regional Policy Statement, Long Term Council Community Plans, Regional Land Transport Strategy, Land Transport New Zealand Programming and Funding Manual, ACCESS Hamilton strategy. • Any barriers or issues for the transport passenger planning functions to be transferred including development of the Regional Passenger Transport Plan and Network Review responsibilities including any specific arrangements that would need to be put in place for the planning functions to be transferred
5.3 Governance and Operational Arrangements
• Provisions required to ensure appropriate operational and liaison/advisory interface is created with EW particularly if EW retains the responsibility for the planning functions • Provisions required to ensure appropriate operational and governance interface is made between territorial authorities and funding partners including the New Zealand Transport Agency. This includes political engagement and technical advice to other local authorities • Arrangements for a committee to develop , implement and monitor the Regional Passenger Transport Plan • Considerations around procurement ad management of contracted bus services • Considerations around marketing and promotional activities • Considerations around the administration of Total Mobility including integration options with other passenger transport services • Considerations around registering scheduled and non-scheduled passenger transport services including acceptance or rejection or otherwise of registration applications for commercial services • Considerations around monitoring bus services and providing information and marketing services • Considerations around customer surveys and complaints • Considerations around Contract assignments
5.4 Funding
• Considerations around HCC rating directly its ratepayers for a share of the passenger transport costs for the Hamilton Urban services and a share of the intra-regional and intra-district transport services • Considerations around collecting local funding share for public transport services outside Hamilton by invoicing directly other local authorities according to Service Level Agreements with appropriate performance measures and cost sharing provisions • An evaluation of the compliance implications/requirements involved in forecasting and monitoring the regional programme for the purpose of securing Land Transport NZ funding as well as the mechanisms required • The financial implications for EW and HCC • An evaluation of the potential impacts on net rates to Hamilton City ratepayers relating to a transfer of the planning, management and provision of passenger transport services
Appendix 1
5.5 External Considerations
• The views of external stakeholders including local authorities and Land Transport NZ and other funding partners are required
5.6 Resourcing
• Review of the support functions of EW required to support the planning, management and provision of passenger transport services including personnel and systems • In particular requirements for general Administration systems including consideration of re-invention for HCC or transfer from EW • In particular requirements for a transport funding model and the implications of using the EW model that has been developed including transferability issues • Considerations of Capital asset ownership for appropriate planning, management and provision of passenger transport services including the Real Time system • Considerations around future purchase of real time assets including those for rural services and how ownership and payments will be structured • Extent to which functions proposed to be transferred are compatible with the other functions of EW or HCC, having regard to issues of policy focus and integration critical mass, and public coherence • Consideration of demands on passenger transport staff including industry networking and community liaison and support • Consideration of any residual EW staff requirements (to perform functions still required to be carried out by EW)
5.7 Future and Other Considerations
• Consideration of a consultation and implementation plan if a decision is made to transfer passenger transport services along with a draft Transfer Agreement and a Statement of Proposal • Considerations of how future initiatives including progression of rail passenger transport services can be integrated into an HCC managed passenger transport unit • If rail passenger transport services were to be progressed under an HCC managed passenger transport services unit , what would be the issues and barriers around funding
Appendix 1 1. Resources
EW and HCC will provide all of the relevant material associated with this project. Refer to list of reference material to be made available.
2. Management
The Client / Project Manager will be Philip King, Transport Services Manager, Hamilton City Council
Philip’s contact details: Transportation Unit, 5th Floor, HCC email: [email protected] Ph: 838 6991 Fax: 838 6440 Mob: 021 224 8037
Regular reporting of project progress and delivery of milestones is expected. The Consultant will be expected to manage the project from their perspective. The Client Project Manager will facilitate inputs from other parties including those of HCC and EW.
3. Outputs
Outputs are to be:
1. An Issues Summary Report 2. A draft Due Diligence Report 3. A presentation to HCC and EW key staff and Councillors 4. A final Due Diligence Report 5. A draft Statement of Proposal
4. Programme
Engage Consultant Mid-July 2008
Issues Summary Report 01 August 2008
Draft Due Diligence Report 01 October 2008
Presentation Mid-October 2008
Final Due Diligence Report and Late-October 2008 draft Statement of Proposal and Transfer Agreement.
5. Contract Price
HCC has set a target price for this project of $XXX. The Consultant is to provide a detailed description of what will be provided for this price.
6. Contacts
For further information please contact: Appendix 1 Chris Allen General Manager Works & Services Hamilton City Council Email: [email protected] Ph: 838 6748 Fax: 838 6998 Mob: (021) 224 7939
Philip King Transport Services Manager Transportation Unit Hamilton City Council email: [email protected] Ph: 838 6991 Fax: 838 6440 Mob: 021 224 8037
REFERENCE MATERIAL AVAILABLE FROM CLIENT
1. HCC Submission to EW 2006-16 LTCCP dated 8 May 2006 2. Environment Waikato “Transport Review- Discussion Document” by MWH (Peter Winefield) dated October 2006. 3. HCC Submission to EW 2007/08 Annual Plan dated 2 May 2007 4. EW response to HCC submission gated 6 August 2007 5. Environment Waikato “Review of Proposal to establish a local authority shared service to manage regional passenger transport services” by Price Waterhouse Coopers (Craig Price and David Walker) dated June 2007 6. Waikato Triennial Agreement
OTHER REFERENCE MATERIAL
1. Waikato Regional Land Transport Strategy 2006 2. Regional Passenger Transport Plan for the Waikato Region 2007-2010