Classification: OFFICIAL-SENSITIVE Chiltern District Council and South Bucks District Council Local Plan 2036 Statement of Consultation Submission Produced in line with Regulation 22 (1) (C) of the Town and Country Planning (Local Planning) (England) Regulations 2012 September 2019 Classification: OFFICIAL-SENSITIVE Classification: OFFICIAL-SENSITIVE Classification: OFFICIAL-SENSITIVE Classification: OFFICIAL-SENSITIVE Contents 1 Introduction………………………………………………….…….… 5 2 Regulation 18 Stage…………………………………………..…… 6 3 Regulation 19 Stage………………………………………..…..…. 13 4 Summary of key issues arising in the Sustainability Appraisal (SA) representations…………………………………. 42 5 Conclusion……………………………………………………………. 45 Appendix 1: Regulation 18 Stage 1a) Council Website Homepage, 19 January 2016…………………………………………. 46 1b) Local Plan – Regulation 18 consultation webpage, January 2016……………. 47 1c) Bucks Free Press article announcing launch of consultation, 19 January 48 2016………………..………………………………………………………………………………………………. 1d) Twitter screenshot from 19 January 2016, after a presentation on the 49 Local Plan………..…………………………………………………………………………………………….... th 1e) ‘Buckinghamshire Business First’ website screenshot from 8 February 50 2016 advertising the Local Plan consultation………….………………………………………. 1f) Twitter screenshot from 17 February 2016 during a public meeting in 51 Chesham on the Regulation 18 Local Plan…………………………..…………………………. 1g) Article in Buckinghamshire Examiner, 10 March 2016, prior to the 52 closure of consultation…………………………………….………………………………………. 1h) Twitter screen shot – final day of Regulation 18 consultation (14 March 53 2016)………………………………………………………………………..……………….…………………….. Appendix 2: Green Belt Consultation 2a) Screenshots from “The London Bulletin” website, 10 November 2016, during the Green Belt Options consultation………………………………………………..….. 54 2b) Twitter screenshot from 24 November 2016 advertising the Green Belt Options consultation………………………………………………………………………………………. 55 Appendix 3: Regulation 19 Stage 3a) Copy of Regulation 19 Stage Representation Form and Guidance Notes (June 2019)……………………………………………………………………………………………………… 56 3b) Facebook posts publicising the Regulation 19 consultation ….….................... 62 3c) Text of email sent to Parish Councils (before extension of the 63 Regulation 19 consultation period was agreed)…………...................................... 3d) Template letter issued to consultees confirming extension of the Regulation 19 consultation period…………………………………………………………………. 64 3e) A poster used to promote the drop-in sessions in June 2019………………. 65 Appendix 4: List of Specific Consultation Bodies for Chiltern and South 66 Bucks DC………………………………………………………………………………………………………… Classification: OFFICIAL-SENSITIVE Classification: OFFICIAL-SENSITIVE List of Tables Table 1: Summary of main issues raised by the Regulation 18 consultation…………………………………………………………………………………….…. 7 Table 2: Summary of issues raised by Green Belt consultation………..…………….… 10 Table 3: Summary of main issues raised by the Regulation 19 consultation..…… 17 Table 4: Key issues arising from the Sustainability Appraisal……………………………. 44 Classification: OFFICIAL-SENSITIVE Classification: OFFICIAL-SENSITIVE 1. Introduction 1.1 The Chiltern and South Bucks District Council (hereafter referred to as the Councils) Local Plan 2036 has now reached the submission stage of the plan-making process. Under Regulation 22 (1) (c) of the Town and Country Planning (Local Planning) (England) Regulations 2012, a local authority submitting a local plan to the Planning Inspectorate must prepare a statement setting out: Which bodies and persons were invited to make representations under Regulations 18 and 19; How these bodies and persons were invited to make representations; A summary of the main issues raised by those representations; and How those main issues have been addressed by the Local Plan. 1.2 This Statement of Consultation sets out how Chiltern District Council and South Bucks District Councils have satisfied the requirements of the Regulations. It describes the community participation and stakeholder engagement undertaken so far in order to produce the draft local plan, and the key issues which emerged as a result. 1.3 The collaboration and engagement required by the Duty to Co-operate is additional to other forms of statutory consultation. Therefore this Statement of Consultation should be read in conjunction with the other documents published alongside this version of the Local Plan, including the Duty to Co-operate Statement, which sets out how and with whom the Council consulted to discharge its requirements under the Duty to Co-operate in accordance with the Government’s intentions under Section 110 of the Localism Act 2011. Background information on preparation of the Local Plan 1.4 During most of 2015, Chiltern District Council and South Bucks District Council were separately preparing replacement local plans for their respective adopted core strategies and saved local plans and planned to roll their plan period forward to 2036. As part of that exercise both Councils also included a ‘Regulation 18’ Consultation aimed at seeking initial views on the scope of the plans and identifying issues to be resolved together with a ‘Call for Sites’ to provide the opportunity for potential development sites to be nominated for consideration as part of the local plan preparation processes. 1.5 Following the decision to produce a joint Local Plan, the Councils carried out 3 rounds of consultations in order to engage with the public: the Initial (Regulation 18) Consultation incorporating Issues and Options in early 2016; the Preferred Green Belt Options Consultation later in the year; and the proposed submission Regulation 19 version of 2019. These are outlined in more detail in the following section. 1.6 The representations submitted on the Chiltern District Local Plan Regulation 18 Consultation (which ran from January 2015 to March 2015) and the South Bucks District Local Plan Regulation 18 Consultation (which was carried out from February 2015 to April 2015) were not considered as part of the joint local plan moving forward. 5 Classification: OFFICIAL-SENSITIVE Classification: OFFICIAL-SENSITIVE 2. Regulation 18 Stage Reg 22 c (i) Which bodies and persons were invited to make representations to the Local Authority? 2.1 To meet with the evidence required under Regulation 22 (1) (c) of the Town and Country Planning (Local Planning) (England) Regulations 2012 (hereafter referred to as ‘the Regulations’), the Council maintains a database of consultees, which forms the starting point for any notifications of consultation activities. The database is regularly updated to take account of requests to be added or removed from the circulation list as applicable, and to update any changes of contact details. 2.2 The Regulations include a requirement to consult the public, including ‘specific and general consultation bodies’, as well as consulting those residents and/or businesses which the local authority considers appropriate. 2.3 The ‘specific consultation bodies’ are defined in Regulation 2 of the Regulations. A full list of the ‘specific consultation bodies’ applicable to the Councils, which were invited to make representations on both the Regulation 18 Initial Issues and Options Consultation document and the Preferred Green Belt Options Consultation documents during 2016, is contained in Appendix 4 of this document. Broadly, this list incorporates statutory consultees, key strategic partners, service and infrastructure providers as well as environmental bodies. 2.4 The ’general consultation bodies’ are also listed in Regulation 2 of the Regulations, and include: (i) voluntary bodies some or all whose activities benefit any part of the local authority’s area; (ii) bodies which represent the interests of different racial, ethnic or national groups in the local authority’s area; (iii) bodies which represent the interests of different religious groups in the local authority’s area; (iv) bodies which represent the interests of disabled persons in the local authority’s area; and (v) bodies which represent the interests of persons carrying on business in the local authority’s area. The exact organisations that fall into this group vary locally. 2.5 There is a degree of overlap between the statutory and general consultee bodies, and organisations with which the Council must consult under the Duty to-Cooperate. The Duty to Co- operate Statement sets out how and with whom the Council consulted to discharge its requirements under the Duty to Co-operate in accordance with the Government’s intentions under Section 110 of the Localism Act 2011. 2.6 The stage at which individuals, organisations and stakeholders will be invited to get involved will depend on the document, their function, if they have expressed an interest and where the Councils consider their input will be useful in preparing a sound document. However, the Councils 6 Classification: OFFICIAL-SENSITIVE Classification: OFFICIAL-SENSITIVE aim to be inclusive throughout all stages of the process and will involve the public and stakeholders as appropriate to the Development Plan document being prepared. In accordance with the Regulations, Chiltern District Council and or South Bucks District Council must consult with a number of ‘specific, general and government consultation bodies’ appropriate to the Local Development Document in question. Reg 22 c (ii) How were those bodies invited to make representations? 2.7 Prior to commencement of the