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Chesham Town Council Bill Richards

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Chesham Town Council Bill Richards Chesham Town Council Bill Richards Town Clerk Tel: 01494 774842 Fax: 01494 582908 www.chesham.gov.uk Email: [email protected] 29th November 2013 Dear Councillor I hereby give you notice that a meeting of the POLICY AND RESOURCES COMMITTEE to be held in the Council Chamber, The Town Hall, Chesham, on MONDAY 9th DECEMBER 2013 AT APPROXIMATELY 8.00pm (i.e. immediately following the close of the Development Control Committee meeting which is due to commence at 7.30pm) when the business set out below is proposed to be transacted: A G E N D A 1. Apologies for absence. 2. Declarations of Interests. 3. To receive and confirm the Minutes of the meeting of 28th October 2013. 4. To receive and consider the Minutes of: CHAP Management Committee meeting of the 1st October and AGM of the 22nd October 2013. Chesham & District Transport Users’ Group meeting of the 29th October 2013. Marketing Working Party Meeting of the 7th November 2013. 5. Devolved Services Update. 6. Update on Friends of Chesham Moor Gym and Swim Centre Business Plan and Gym Refurbishment. 7. Annual Subscriptions. 8. Projected Estimate 2013/14 and Estimates 2014/15. 9. Proposed Fees and Charges 2014/15. 10. Mayoral Awards. 11. First and Second Quarter Performance Indicators. 12. Buckinghamshire County Council Youth Services’ Questionnaire. 13. Codmore Pavilion Alarm Update. 14. Internal Auditor’s Report. 15. Use of Codmore Playing Field and Pavilion for Annual Donkey Derby. Yours sincerely, Bill Richards Town Clerk Chesham Town Council, Town Hall, Chesham, Bucks HP5 1DS Twinned with Friedrichsdorf Germany; Houilles France; Archena Spain Chesham Town Council continued . Circulation: Councillor V. M. Abraham Councillor P. J. Hudson Councillor A. K. Bacon Councillor Mrs R. Juett Councillor Mrs C.I. Boxer Councillor Mrs C. M. Michael Councillor Mrs P. R. Cherrill Councillor M. W. Shaw Councillor M. Fayyaz Councillor F. S. Wilson Councillor T. Franks Councillor P. W. Yerrell Publication Date 29.11.13 - 2 - Chesham Action Partnership Management Committee Meeting Tuesday 1st October 2013 at Chesham Town Hall In attendance: Martin Parkes (Chairman) Better Chesham Kathryn Graves (Secretary) Chesham Town Council (CTC) Ken Austin Chesham Environmental Group (CEG) Noel Brown CTC, CDC, BCC Emily Culverhouse Chesham Society David Gardner Chiltern District Council (CDC) Dan Gregor Christmas in Chesham Colette Littley CTC Barbara Richardson COPAG Chris Sprutyenburg Chesham Museum Fred Wilson CTC, CDC Apologies: David Carter (Treasurer), Mort Smith (Bucks Examiner), Mora Walker and Merrin Molesworth (Chiltern Voice). 1. Minutes of the 17th June 2013 The minutes were confirmed as a correct record. 2. Roundtable Everyone introduced themselves and provided a short piece of good news from their group. 3. Election of New Committee Member Dan Gregor, Chairman of Christmas in Chesham, was elected to the committee. Martin explained that we now have our full complement of 16 committee members and proposed that we change ChAP’s constitution to enable us to have a larger committee, so that it could be more representative of Chesham’s community. There was general agreement with this principle, although it was agreed that we should still have a maximum number to prevent the committee becoming unwieldy. 4. Community Hub The Community Hub team are looking at the possibility of using the old Clinton Cards premises. The hub will be taking up the offer of office space in East St free of charge for six months to enable the Media Hub to establish. 5. Christmas in Chesham Dan provided an update on progress with organising the 2013 Christmas in Chesham evening. Previously, the Christmas in Chesham group came under the auspices of the Chesham Chamber. However, now the Chamber is focusing exclusively on business 1 matters, it is proposed that the Christmas in Chesham group now operates underneath ChAP. However, the Chesham Chamber has offered to cover the costs of the event’s insurance. Martin said that the focus of the event on commerce in the High Street, combined with supporting local arts and community groups fits well with ChAP’s objectives. Chiltern District Council, in its work to support community events across the district, has offered to provide matchfunding if ChAP agrees to contribute financially to the event. The committee agreed to fund Christmas in Chesham up to £500, subject to sight of a formal budget. Action: Dan The committee discussed whether it would be possible to hold more activities in the run up to Christmas. This will require a greater number of volunteers than the Christmas in Chesham team currently has. The street market and local produce markets on the second and third Saturday of December, respectively, will be Christmas-themed events. 6. King and Country Emily explained that King and Country is proposed as a community opera that will be premiered in a local church during September 2014. The theme of the work is the impact of World War One on local families. Research is being carried out by Chesham Museum volunteers. The first workshop will be held on the 9-10 November 2013. It is intended to make it possible for the entire community to get involved, and this is likely to form part of a broader commemoration of the centenary of World War One. 7. Volunteer Brigades The committee discussed this concept and some concern was voiced as to whether there was too much overlap between this and ChAV. It was felt, however, that the main purpose of the volunteer brigades was to provide additional manpower to any community group or cause that needed additional assistance, rather than the winter emergency-focused activities of ChAV. 8. Chesham Community Projects Martin explained the concept of changing how ChAP runs, so that it raises revenue and is not solely reliant on the Chiltern District Council grant. This would enable ChaP to do more and undertake community–based projects. The treasurer has confirmed that ChAP is established in such a manner that the financial administration can be achieved. The committee agreed that this would be a desirable way forward providing all the governance is appropriately covered. 9. Networking Evening The second networking evening may be scheduled for April 2014. It is hoped that it can be linked in with the Chesham Well-Being project. 2 10. Any Other Business (i) Clock Tower Plans are afoot by Chesham Museum to hang the old Chesham bell in the clock tower at a cost of approximately £7,000. The Town Council is supportive of this idea. Chesham Museum is expected to apply to ChAP for a grant towards the cost. (ii) The Big Heat Fund David will supply details of this fund to Kathryn for circulation to the ChAP email list. Action: David & Kathryn The meeting closed at 4.07 pm. 3 Chesham Action Partnership Annual General Meeting Tuesday 22nd October 2013 at Chesham Town Hall In attendance: Martin Parkes (Chairman) Better Chesham Fred Wilson (Vice Chairman) Chesham Chamber David Carter (Treasurer) Chesham Society Kathryn Graves (Secretary) Chesham Town Council (CTC) Ken Austin Chesham Environmental Group (CEG) Elaine Begley Chiltern Public Relations Jane Bramwell King and Country Michael Brand King and Country Noel Brown BCC, CDC, CTC Patricia Cherrill Chesham Town Twinning Association Emily Culverhouse Chesham Street Market Jenny Crumpton Chesham Musical Theatre Company Mervyn Edwards Chesham Rotary Club Harriet Ellis Chesham Museum Phil Folly Transition Town Chesham/COPAG David Gardner Chiltern District Council (CDC) Merrin Molesworth Chiltern Voice Tony Molesworth Chesham Society Barbara Richardson COPAG Marinella Sinagoga Chesham Library Amanda Thompson Department of Work & Pensions Allen Tilbury Chesham Allotments Group Mora Walker Chesham Museum Fred Wilson Chesham Chamber Apologies: Management Committee: Cllr Colette Littley – CTC, Stuart Ottley – Caracol/Shed@ThePark, Bill Richards – CTC, Dan Gregor – Christmas in Chesham Christine Boxer - CTC, Robin Chisholm – Amersham & Wycombe College, Charlotte Norris - Broadlands & Barnes Avenue Residents, Roy Abraham - Chiltern Commissioning Group 1. Minutes of AGM of 23rd October 2012 The minutes of the AGM of the 23rd October 2012 were agreed as a correct record. 2. Roundtable Update Attendees each provided some good news from their organisations. ChAP AGM 22 October 2013 1 3. Chairman’s Report The Chairman’s report was distributed round the group. 4. Financial Report David Carter (DC) tabled the financial report for 2012-13. 5. Appointment of Auditor Mr Trevor Pilling was appointed as the auditor for 2013-14. 6. Election of Honorary Officers and Committee Members Martin Parkes (MP) read out a list of those honorary officers and committee members who were willing to continue to remain in their current roles. All members were re-elected on block: David Carter, Ken Austin, Niels Aalen, Noel Brown, Emily Culverhouse, Barbara Richardson, David Gardner, Fred Wilson, Kathryn Graves, Mora Walker, Colette Littley, Merrin Molesworth, Louise Hickman, Martin Parkes, Bill Richards and Dan Gregor. Martin Parkes, Kathryn Graves, David Carter and Fred Wilson were re-elected as Chairman, Secretary, Treasurer and Vice-Chairman, respectively. 7. Change to the Constitution It was agreed that the limit on committee members would be raised from 16 to 26. The purpose of this is to enable wider representation from the community. 8. Christmas in Chesham The Management Committee had previously agreed that Christmas in Chesham should be brought under the auspices of ChAP, subject to an overview of the event budget. The budget was circulated to the group. Fred Wilson (FW) explained that the Chesham Chamber is keen to continue to support the event, including providing £750 of funding, but that it was sensible to transfer the event to ChAP as it is hoped in the longer term to expand Christmas in Chesham into a series of community events in the run up to Christmas. Noel Brown (NB) said it was important to keep local shops and businesses involved in the event.
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