Chesham Town Council

Bill Richards Town Clerk

Tel: 01494 774842 Fax: 01494 582908 www..gov.uk Email: [email protected] 10th January 2014 Dear Councillor,

You are SUMMONED to attend a meeting of the CHESHAM TOWN COUNCIL to be held in the Council Chamber, The Town Hall, Chesham, on

MONDAY 20th JANUARY 2014 AT 7.30pm.

AGENDA

1. Apologies for absence. 2. To confirm Minutes of the Meeting of the Council held on 18th November 2013. 3. Declarations of Interest. 4. Public Question Time: A period of up to 15 minutes or less, as the case may be, will be allowed for members of the public present, who are electors or residents in the parish of Chesham, to ask questions primarily in respect of items on the agenda of this Town Council meeting but also in the interests of wider public discussion. 5. To receive the Mayoral engagements and any other announcements as the Town Mayor may wish to lay before the Council. 6. To receive and consider the Minutes of the under mentioned Committees.  Recreation and the Arts of the 25th November 2013.  Development Control of the 9th December 2013 & 6th January 2014.  Policy & Resources of the 9th December 2013. 7. Revised Estimates 2013/14; Estimates 2014/15 and setting of Precept (to follow) . 8. Green Flag Award Entry for 2014. 9. Mayoral Awards. 10. Smoke Free Policy. 11. County Councillors feedback to Council. 12. Council’s position on HS2. 13. Late donations request. 14. To receive and consider Payments No: 4. 15. Information Item. 16. Exclusion of the Public and the Press. 17. Deed of Easement. Yours sincerely

Bill Richards Town Clerk Circulation: To All Members of the Council Publication Date: 10th January 2014.

Chesham Town Council, Town Hall, Chesham, Bucks HP5 1DS Twinned with Friedrichsdorf Germany; Houilles France; Archena Spain Chesham Town Council

Bill Richards Town Clerk

Tel: 01494 774842 Fax: 01494 582908 The Mayoral Engagements – 18th November - 20th January 2014. www.chesham.gov.uk Email: [email protected] November 2013

Monday 25th PPOP Xmas Party – Hiving’s Free Church. Flood Exhibition – Chesham Library.

Friday 29th Interview with Digital Chesham. Fire Manager Farewell – Chartridge Golf Club. Draw tickets – Chesham Museum. Christmas in Chesham.

Saturday 30th Open Truly Scrumptious. Brushwood Xmas Fayre – Brushwood School. Guides OAP Xmas Party – Hiving’s Free Church. RNA Dinner – White Hill Centre.

December 2013

Monday 2nd Xmas Lunch – Blind Club – Emmanuel Church.

Wednesday 4th Xmas Fayre – Chesham Skills & Enterprise Centre.

Thursday 5th launch of Older Persons Register – Christ Church, Waterside. Newtown Baptist Church Christmas Lunch.

Saturday 7th Newtown School Fayre. Diabetes Event – White Hill. Pantomime Charity Night – Elgiva.

Sunday 8th Waterside Christmas Fayre. Our Lady’s School Xmas Fayre.

Tuesday 10th Presentation to Pond Park Rangers – Hiving’s Church.

Wednesday 11th Laying of bricks – Alfred Burt VC Close – Berkhampstead Road. Christmas Lunch – Trinity Baptist Church. Christmas Carols Bucks Fire Brigade – St Mary’s, .

Chesham Town Council, Town Hall, Chesham, Bucks HP5 1DS Twinned with Friedrichsdorf Germany; Houilles France; Archena Spain Chesham Town Council continued . . .

Thursday 12th Presentation to PPR – Hiving’s Free Church. Chesham Society Drinks – Chesham Town Hall.

Friday 13th Elmtree School Christmas Play.

Saturday 14th Hartbeeps Xmas Party – Guide Hut. Parcel packing C & A Lions – Community Centre. Act as Father Christmas – Chesham Library.

Sunday 15th Carol Singing – Sainsbury’s Chesham with Shed@thepark.

Monday 16th Newtown School Xmas Play. Beaver Colony Xmas Party – Trinity Baptist Church.

Tuesday 17th Christmas Draw for British Cardiomyopathy Org – Asheridge Rd. Best Xmas Decorations- 7 Benham Close. Seniors Prize Giving – Chesham Grammar School.

Wednesday 18th Town Carol Service – St Mary’s.

Thursday 19th Newtown Child Centre Christmas Party. Presentation Best Xmas Decorated House – Wallington House. Church View Carol Service – Town Hall.

Friday 20th Photo Shoot – Sainsbury’s. Rotary Xmas Lunch – Chartridge Golf Club. Carol Singing – 57 Broadlands Avenue.

Saturday 21st Christmas Party – The Croft, Amersham.

Tuesday 24th Collection for Mayoral Charity – Elgiva Theatre.

Wednesday 25th Xmas Day Lunch – Douglas McMinn Centre.

Saturday 28th Draw raffle for Pednor Run – Café Nero.

Sunday 29th Arctic One Pednor Run – 1879 Club.

January 2013

Monday 6th Grand Opening – Herbal Life – Asheridge Road.

Thursday 16th Launch W Herts Palliative Rehabilitation & Wellbeing Service – The Peace Hospice, Watford. - 2 - Report of the Officers to a meeting of the Council on Monday 20th January 2014

AGENDA ITEM NO: 8 - GREEN FLAG AWARD ENTRY FOR 2014

Reporting Officer: Kathryn Graves (01494 583798)

Summary

1. To decide whether Lowndes Park should be entered for the Green Flag award for 2014.

Background Information

2. The Council has applied for the Green Flag Award for Lowndes Park every year since 2007. The park failed to achieve the award in 2007 and 2009, but obtained the award in 2008 and 2010-13. The deadline for entries is the 31st January 2014.

Financial Implications

3. The Green Flag application cost for 2013 was £299 (excluding VAT).

Strategic Objectives

4. Achieving Green Flag status is in accordance with Strategic Objective 1, ‘To enable residents to enjoy high-quality social, recreational, and cultural facilities within the town and to seek the continuing improvement and development of these facilities in accordance with the desires expressed by the residents.’

Equality Act Implications

5. The Green Flag judging scheme takes into account how accessible green spaces are.

Detailed Consideration

6. The park’s entry into the Green Flag scheme for 2013 was fraught with difficulty, through no fault of officers, Members, or the Friends of Lowndes Park. Despite having submitted the electronic application well within the deadline, and paying Keep Britain Tidy’s (the managing organisation) invoice for the entry fee, Lowndes Park was missed from the 2013 round of judging. Our entry appears to have been lost in their online system, although Keep Britain Tidy has never offered an explanation. Your officers were not aware of the problem until the Green Flag results were announced in July, as we had been told to expect ‘mystery shopper’ style judging for 2013.

7. After considerable protests from your officers to Keep Britain Tidy, Lowndes Park was finally judged in October 2013. Your officers were required to first spend time re-creating the original online submission, as Keep Britain Tidy had lost the data. Having heard nothing further from Keep Britain Tidy for several weeks after judging, the Town Clerk contacted the administrator and the judge concerned. Lowndes Park was finally awarded Green Flag status on the 9th December 2013, meaning Lowndes Park missed out on the press coverage accorded to Green Flag winners when the results were revealed in July. Lowndes Park is still not included as a Green Flag winner on the Green Flag web site and your officers have requested that this is rectified as soon as possible.

8. The judge’s feedback included many positive comments, commending the park’s safety, the large contribution made by the Friends of Lowndes Park and the clarity of the management plan (see attached). However, as the judge’s feedback was not received until the 9th December 2013, it has provided very little time for your officers to attempt to consider and incorporate the substantial feedback provided into the Parks and Premises team’s 2014 workload and the significant restructuring of the 2014 park management plan, which is still in production owing to the delay in feedback.

9. In light of the cost of the application, the significant amount of time required from officers and volunteers to make the application and undergo judging, and the poor value that the Green Flag scheme has offered in 2013, your officers strongly recommend that Lowndes Park is not entered into the Green Flag Award scheme for 2014. This is particularly in light of the fact that it is likely that the park would be judged as little as seven months after the last judging.

10. Officers, Members and Friends volunteers have had the benefit of seven years of feedback from Green Flag judges to help steer the management of the park. The positive feedback from the last four years of winning applications indicates that the park’s management is appropriate.

Recommendation

That Lowndes Park is not entered into the Green Flag Award for 2014. Green Flag Award Feedback

Field assessment Comments

Criteria Strengths Recommendations

A Welcoming Place Good safe access from the main shopping Try to get district council to improve there area with pedestrian crossing into park. Sign maintenance of the roadside. just inside the gate Think longer term how you would get sign to stand out

Healthy, Safe The park felt very safe ,and had good sight Some of the safety equipment needs to be and Secure lines checked, the ramp under the cable slide. The geese are a concern which you are the topping up of bark in play area as you trying to address, with various methods, could see the membrane wires and maintenance.

Clean and That you have a presence in the park should The toilets could do with some Well Maintained allow for close monitoring of the area it is improvement. They smelt and had various only a question of looking at it with different fittings missing. Attention should be given to eyes the detail, filling in where roots have been taken out, renovate sides of paths access into the play area, tarmac holes in paths Sustainability Rain capture system. no green waste taken from site

Conservation Have had surveys done for the wildlife and Would look to join the old paddling pool and and Heritage have had an archaeological dig wildlife area together by cutting a ride through.Look to interpret those things of interest.

Community Very good friends group who are constituted Involvement and run a number of activities and are involved in the management and maintenance of the area.

marketing Provide various materials and has a good list of events

Management There is a lot of interest in the park and it is Think about how you could look at the well loved. the management plan needs to space with new eyes and not hindered by reflect what has happened on the ground and the lack of resources you have and then put

Green Flag score sheet what difficult decision you have to make that process into your management plan

Additional Comments This is a well loved space and you just need to reflect what you think and how long it may take to achieve it in the plan

Desk Assessment Feedback

Criteria Strengths Recommendations

Presentation It is a very nicely presented plan easy to read .There is some duplication of what is going with good use of pictures on and I would like to see it shorter as I feel any member of the public reading it would have had enough after about 40 pages Health, Safety & Has a good system of reporting and training. Whilst you mention the staff of the town Security Areas covered by CCTV council and sending them on training as it appears that volunteers do a lot of the work how are they trained/checked? When the volunteers are working in the park are they recognisable in some way/are they criminally checked? Maintenance of Covered regular inspections of buildings and Not clear if you have a permanent equipment, buildings other features presence/staff on the park. & landscape

Litter, cleanliness, Appears to be clean in the photos remove Would like to see mention of some vandalism graffiti as necessary frequencies

Environmental New rainwater harvesting scheme completed. The wildfowl faeces are mentioned re Sustainability Green waste, litter well covered sweeping them up but you do not explain what happens to it.? Would like to know the herbicide used on hard surfaces? Conservation of Tree survey completed heritage & nature

Community Very good level of community involvement Involvement with the various groups particularly the friends

Marketing Strategy Good to see the regular use of surveys, and A list of numerous activities and events put on the understanding that Marketing is not only by the friends, very good promotion

Overall management This plan contains all of the relevant The action plan should cover everything that information needed to manage the park. You you are trying to achieve in the area for say 5 do say at the beginning that you give it out to years, it is then only that that you really need the public so that they can understand how to update every year, with your comments you manage the park which it will do. However being that it was achieved or not and if not some people may only want to know what you why not and therefore what has happened to intend to do over the coming year, and to save it i.e. awaiting funding, waiting for county you time hence the comment about the action council etc. plan .the action plan whilst it has some things that are mentioned in the management plan it

Green Flag score sheet does not appear to have things like the interpretation boards. The actions you have to 2015 in the marketing strategy. the work you are doing with the county council to try to improve run off, or even what the friends are trying to achieve in the year Additional There is an extremely high level of volunteer input into this park, which is very good. The comments made are for you to consider and not for you to necessarily implement.

Green Flag score sheet Report of the Officers to a meeting of the Council on Monday 20th January 2014

AGENDA ITEM NO: 9 – MAYORAL AWARDS

Reporting Officer: Kathryn Graves (01494 583798)

Summary

1. To consider recommendations for changes to the Mayoral Awards scheme to encourage greater community participation.

Background Information

2. The purpose of the Mayoral awards is to recognise and celebrate volunteering and citizenship within Chesham’s community.

3. Changes to the Mayoral Awards scheme to increase participation were considered at the Policy and Resources Committee Meeting of the 9th December 2013. It was agreed that “the matter be referred to the Marketing Working Party for it to make further, specific recommendations to the Council.” (Min no. 48)

Financial Implications

4. The People’s Award and Young Persons’ Award each have a prize of £150 to be donated to a cause or charity of the winner’s choice. For the People’s Award, £100 is donated by the Town Mayor from his/her allowance and £50 is provided by a sponsor. For the Young Persons’ Award, £100 is provided by the Chiles family and £50 by a sponsor. The Buckinghamshire Examiner has been the long-term sponsor for both awards. The cost of the engraved trophy for the Business Award is met each year by the Chesham Chamber.

Strategic Objectives

5. The Mayoral Awards scheme meets with Objective No. 5, ‘To help create a socially inclusive and caring community, which embraces all its residents equally, seeking to develop their well being, knowledge, understanding, and mutual co operation’.

Equality Act Implications‐ ‐

6. The proposals to revise the Mayoral Awards scheme include simplification of the application forms and process. It is hoped that this will make the scheme more accessible to all.

Detailed Consideration

7. Following discussion by members of the Marketing Working Party, the following recommendations have been made:

(i) The Mayoral Awards will be held every other year, instead of annually (subject to the agreement of the Chesham Chamber). The next awards will be held in 2015 to enable time to implement changes to the scheme. (ii) We will accept nominations of people who fit our awards criteria from nominations submitted to the Pride of Bucks awards. This will reciprocate the current arrangement where Mayoral Awards nominations are provided to the Pride of Bucks.

(iii) The timings of the nomination period will be altered slightly to reduce the overlap between the Mayoral awards and the Pride of Bucks, e.g. open the Mayoral Award nominations at the start of January to run until early March. The awards would still be judged prior to the Annual Town Meeting, and nominations could be forwarded on from the Pride of Bucks until the end of March to help boost numbers. It is hoped that reducing the overlap between the nomination periods for the two sets of awards will reduce the confusion between the awards schemes by the public.

(iv) The Rafe Chiles Young Persons’ Award will be moved over to one of the young persons Pride of Bucks categories. This is likely to mean an increase in nominations for this award.

(v) Simplify the nomination form by removing the need for a seconder.

(vi) Remove the bar on partners, relatives or members of the nominee’s household making a nomination.

(vii) Remove the stipulation that Business Award nominees must employee at least two people, so that sole traders become eligible.

(viii) Allow the existence of a discretionary award to be presented by the Mayor in ‘non awards’ years to recognise exceptional achievements that are identified by the Council, or brought to the Council’s attention by a member of the public. As an unsponsored award, the prize would be £100 to a cause of the winner’s choice.

(ix) Instead of providing £100 from the Mayoral allowance for the People’s Award, or for the discretionary award in a ‘non award’ year, it is proposed that the money is provided directly from the Council budget. This will create an equitable situation for all Mayors whether their year of service falls during an awards year or a non-awards year.

Recommendation

That the Council agrees to make the suggested changes to the Mayoral Awards scheme, subject to any amendments it wishes to make. Report of the Officers to a meeting of the Council on Monday 20th January 2014

AGENDA ITEM NO: 10 – SMOKE-FREE POLICY AMENDMENT

Reporting Officers: Kathryn Graves (01494 583798)

Summary

1. To review the Council’s Smoke-Free Policy to extend coverage to the use of electronic cigarettes.

Background Information

2. Smoke-free legislation from the Health Act 2006 came into force on 1 July 2007 and the Council adopted a Smoke-Free Policy on the 18 June 2007. The policy was last reviewed on the 2nd July 2012.

3. Whilst the Council’s policies are reviewed on a four-year cycle, more frequent reviews can be undertaken when required.

Financial Implications

4. None pertaining to this report.

Strategic Objectives

5. None pertaining to this report.

Equality Act Implications

6. None pertaining to this report.

Detailed Consideration

7. The review of this policy has arisen as a result of an officer querying whether it was permissible for a member of the public to use an electronic cigarette in one of the Council’s buildings. There are currently an estimated 1.3 million users of electronic cigarettes in the UK, compared to 9 million tobacco smokers.

8. Our current Smoke Free policy is based on the Health Act 2006. Electronic cigarettes are not covered by this Act, because they vaporise a nicotine solution to replicate smoking without the use of tobacco. It is not therefore possible to prevent vaping (the use of electronic cigarettes) using this legislation, or for fixed penalty notices to be issued as can be done for people who smoke in public buildings or workplaces. 9. However, your officers feel that it would be appropriate to extend the coverage of our policy to apply to electronic cigarettes. While there is no smoke, some odourless nicotine vapour is released into the surrounding air as the user exhales. There is currently a lack of data on the effects of passively inhaling nicotine vapour.

10. Furthermore, these electronic devices are unregulated and their composition varies. The US Food and Drug Administration has found traces of toxins in the vapour produced by electronic cigarettes, including cancer-causing nitrosamines and formaldehyde (although the levels of these toxins was about one-thousandth of that found in cigarette smoke).

11. It would appear that the vapours from electronic cigarettes have the potential to set off at least some types of smoke alarms, which could result in false alarms and unnecessary call-outs for the Fire Service.

12. A revised policy, amended to include the prohibition of electronic cigarettes, is attached for Members’ consideration.

Recommendations

That the Committee adopts the revised Non-Smoking & Non-Vaping Policy, subject to any amendments it wishes to make. CHESHAM TOWN COUNCIL

NON-SMOKING & NON-VAPING POLICY

STATEMENT OF COMMITMENT

Exposure to second-hand smoke increases the risk of lung cancer, heart disease and other serious illnesses. Chesham Town Council is committed to protecting all employees, Members, customers, contractors and visitors from exposure to second- hand smoke.

The British Medical Association has said that more research is needed to establish the safety of electronic cigarettes. For this reason, the Town Council feels it is prudent to protect all employees, Members, customers, contractors and visitors from potential risks associated with vapours produced by these devices.

POLICY COVERAGE

This policy applies to all employees, Members, customers, contractors and visitors to all of the Council’s premises and vehicles. This policy applies to anything that can be smoked, including cigarettes, pipes (including water pipes such as shisha and hookah pipes), cigars and herbal cigarettes, and it also applies to electronic cigarettes (also known as e-cigarettes).

LEGISLATION

The Health Act 2006 was implemented in on 1 July 2007. It is now a criminal offence to smoke in virtually all enclosed public places, workplaces and in public and work vehicles. Managers of smoke-free premises and vehicles have legal responsibilities to prevent smoking and to ensure that ‘no smoking’ signs are displayed as required by this law.

The legislation will be enforced through fixed penalty notices which are issued by Council. Details of the penalty notices and maximum fines for each offence are set out on the following page.

Chesham Town Council Non-Smoking and Non-Vaping Policy V.3 1 Offence Who is liable? Fixed Fixed Court Penalty Penalty awarded Notice Notice fine (if paid in 15 (if paid in 29 days) days) Smoking in a Anyone smoking smoke-free place in a smoke-free £30 £50 Up to £200 place Failure to display Anyone who required no- manages or £150 £200 Up to smoking signs occupies the £1000 smoke-free premises or vehicle Failure to prevent Anyone who smoking in a manages or N/A N/A Up to smoke-free place controls the £2500 smoke-free premises or vehicle

POLICY STATEMENT

It is the policy of Chesham Town Council that all our workplace buildings are smoke- free, and all employees have the right to work in a smoke-free environment. Smoking is prohibited in all enclosed and substantially enclosed premises in the workplace, including council vehicles. The same prohibition applies to vaping (the use of electronic cigarettes).

Appropriate ‘no smoking’ signs will be clearly displayed at the entrances to and within the premises, and in all smoke-free vehicles, making everybody who uses them aware that they are legally required to be smoke-free. If the frequency of vaping warrants it, signage will be provided to make it clear that this practice is also prohibited.

Overall responsibility for policy implementation rests with the Town Clerk, but responsibilities are delegated to those managers with responsibilities for individual buildings and vehicles, including:

Town Hall – Administration Manager Depot buildings, vehicles and sports pavilions – Parks and Premises Manager The Elgiva – Elgiva Manager Chesham Moor Gym & Swim – Pool Manager

Chesham Town Council Non-Smoking and Non-Vaping Policy V.3 2 However, all staff are obliged to adhere to and support the implementation of the policy.

In the event that someone does smoke in a smoke-free environment, the below procedure will be followed:

 the person’s attention will be drawn to the no-smoking signs and they will be requested to stop smoking or go outside  it will be pointed out that the person is committing a criminal offence by smoking in a smoke-free premises or vehicle  the person will be informed that Council employees have a responsibility to prevent smoking on Council premises and in Council vehicles and that both the person and the employees could receive a fine if smoking is not prevented  in the event that the a member of the public refuses to stop smoking, a member of staff will request the person’s name and address in order to report the incident to Chiltern District Council

Because vaping is not covered by the Health Act 2006, a different procedure should be followed if a person is found to be using an electronic cigarette in a Town Council building or vehicle:

 the person will be informed that vaping is prohibited by this policy and they will be requested to stop using their electronic cigarette or go outside

Disciplinary procedures will be followed for members of staff who do not comply with this policy. Those who do not comply with the smoke-free legislation may also be liable to a fixed penalty fine and possible criminal prosecution.

The NHS offers a range of free services to help people to stop smoking. Any employees wishing to give up smoking will, upon request, be signposted to these resources.

POLICY REVIEW

Chesham Town Council is committed to reviewing its policies and making improvements where possible.

Adopted:

Chesham Town Council Non-Smoking and Non-Vaping Policy V.3 3 Report of the Officers to a meeting of the Council on Monday 20th January 2014 AGENDA ITEM NO: 11 - BUCKINGHAMSHIRE COUNTY COUNCILLORS FEEDBACK TO COUNCIL

Reporting Officer: Bill Richards (01494 583824)

Summary

1. To decide whether Chesham’s Buckinghamshire County Councillors be requested to report to the Council on relevant local issues and, if so, in what format.

Financial Implications

2. None pertaining to this report.

Strategic Objectives

3. Accords with Strategic Objective 4b, ‘Consult with and respond to District Council, County Council and other Authorities on current services and planned changes, to ensure continuing improvement in services consistent with local needs’

Equality Act Implications

4. Non applicable.

Detailed Consideration

5. A request has been received by a Member who asked for this to be discussed as she feels it would be advantageous for the Council to be regularly briefed on Buckinghamshire County Council matters pertaining to Chesham. She has noted that many parish councils have a report from their County Councillor and initially enquired as to whether this Council should consider such an approach as well.

6. Your Clerk did reply to the Member expressing reservations in respect of a verbal report. He expressed the opinion that, while it is indeed true to say that County Councillors do often attend parish meetings; this is generally as they have little business on their agendas. He advised that larger councils in Buckinghamshire tend not to have it as an agenda item (at least not the two other largest, and Amersham Town Councils). Also, he opined that if all three of Chesham’s County Councillors are invited to speak/answer questions on general Chesham ‘issues’ etc, it could lengthen the time of the meetings considerably. Moreover it could then also be legitimately argued that District Members should undertake the same, which may have the same debilitating impact on the effectiveness of the meetings. He suggested that a quarterly written report that could be circulated to Members or be part of a Committee agenda may be more appropriate and more manageable. 7. The Member concerned who made the original request was happy with the Clerk’s suggestions and requested that this be an agenda item for approval at this meeting.

Recommendation

That the Council considers whether it would like to formally request a written report from the Chesham County Councillors on matters pertaining to the town to be part of a future Council/Committee agenda item. Report of the Officers to a meeting of the Council on Monday 20th January 2014

AGENDA ITEM NO: 12 – COUNCIL’S POSITION ON HS2

Reporting Officer: Bill Richards (01494 583824)

Summary

1. To consider the Council’s current position on HS2 following the outcome of the judicial review and the publication of the draft Environmental Statement: A Summary of Consultation Responses Report by HS2 Ltd.

Background Information

2. At the Development Control Committee meeting of the 17th December 2012, it was minuted that: ‘As regards a further position statement, it was accepted that putting out potentially inaccurate and alarmist statements at this stage may have a damaging effect on house prices. Accordingly it was agreed to wait until after the Judicial Review, due in the New Year, before the Committee considered whether it would like to request that the Mayor calls an Open Public Meeting on the topic and in the meantime, the Clerk attempts to convene another bilateral meeting with HS2 representatives for an update and, particularly, press for progress on the promised Environmental Statement from HS2.’ (Min No. 80).

3. At the Development Control Committee meeting of the 24th June 2013, that the response as proposed by Councillor Franks, with the agreed additions, be forwarded to HS2 as the Council’s response to the Environmental Statement consultation document. (Min No.15)

Financial Implications

4. None applicable to this report.

Equality Act Implications

5. None applicable to this report.

Strategic Objectives

6. Accords with the Council’s strategic aims 2 ‘To encourage and promote the economic and commercial vitality of Chesham in a way that encourages sustainable employment opportunities, housing and business facilities that respect the Area of Outstanding Natural Beauty in which it is situated’; 3 ‘To preserve the unique identity of Chesham and promote its heritage’ and 4 ‘To consult with, understand and represent the views and wishes of the citizens of Chesham’. Detailed Consideration

7. Attached is a letter from HS2 Ltd acknowledging the Council’s initial submission to the draft Environment Statement. The Council’s submission is also attached. The deadline for comments on this latest round of consultation is the 24th January 2014.

8. Councillor Franks, the Council’s appointed representative on Central Chilterns Group (HS2) has been following developments carefully and attended several meetings on the Councils behalf. He is of the view that the Council should respond to this latest round of consultation not least because failure to do so would bar the Council from petitioning on the Hybrid Bill.

9. Councillor Franks has suggested that, in order to progress the Council’s case against aspects of HS2, this meeting requires two resolutions (to be voted on and recorded in the minutes), namely:

 That Chesham Town Council will respond to the Environmental Statement Consultation

 That Chesham Town Council will petition the Hybrid Bill. (Cost £20)

10. Councillor Franks has been highly active in consulting with groups within town, particularly on the impact of traffic disruption. He advises ‘I have been in touch with local businesses and the Ambulance Service and I am still having meetings and conversations with various parties who will be affected by HS2 (such as Chesham Grammar School and the Chilterns Academy) and other local anti HS2 groups, such as the Chalfonts and Amersham and Chiltern Ridges Groups. I have also been in touch with Buckinghamshire County Council and Chiltern District Council.’

11. With the tight timescales, Councillor Franks has been heavily diligent in preparing a draft response which will be circulated to Members in advance of the meeting for amendments and adoption at the meeting.

12. The Council may also wish to authorise the Clerk to see whether HS2 can be tackled by the Council through the newly approved Sustainable Communities Act. At the National Clerks’ Conference the Clerk attended in October, he was given some very initial encouragement that the Council could use the powers of the Act in respect of ‘environment protection’ to at least question some parts of the HS2 proposals. (Attached)

13. The official report can be found on the HS2 website at https://www.gov.uk/government/consultations/hs2-phase-one-environmental- statement

Recommendation

That the Committee decides upon its position in respect to HS2 following receipt of Councillor Franks’ draft response to the Draft Environmental Statement.

Report of the Officers to a meeting of the Council on Monday 20th January 2014

AGENDA ITEM NO: 13 - LATE DONATION REQUEST

Reporting Officer: Bill Richards (01494 583824).

Summary

1. To decide whether the Council wishes to make a donation to Dial-a-Ride.

Background Information

2. The Council has a policy of not considering late donations which was reflected in the meeting of the Council of the 30th October 2006 where it was resolved ‘that no financial contribution be made to the organisation (Voluntary Action) due to its submission of its application after the closing date.’ (Minute No. 73)

Financial Implications

3. As outlined within this report. Last year an amount of £1,490 was granted to Chilterns Dial-a-Ride.

Strategic Objectives

4. Accords with Strategic Objective 5b - ‘Engage and work with COPAG, the CAB, youth groups and other voluntary organisations to provide for the needs of more vulnerable or isolated groups in Chesham’

Equality Act Implications

5. Chilterns Dial-a-Ride is utilised by many residents with mobility issues.

Detailed Consideration

6. No application was received by Chilterns Dial-a-Ride for a donation before the deadline of the 30th September 2013. Subsequently the attached letter has been received. The Chairman refers to a letter from the Clerk where he (the Clerk) explains that the Council had previously not approved late donation requests. Nonetheless the Chairman has asked for special consideration to be given particularly in the light of a new pilot scheme being trialled in Chesham in February (also attached).

7. Obviously the Donations budget for 2013/14 was fully allocated at the Council meeting of the 18th November. Members may consider it prudent to rigorously stick to its policy of not considering late donations and simply suggest Dial-a-Ride re- apply before the 30th September 2014 when next year’s donations are considered. However, previously the Council has been supportive of Chilterns Dial-a-Ride and recognised its importance to the local community. Should Members wish to make it a special case, it could agree to make a contribution from the General Reserve immediately. An alternative option would be to agree in principle that an amount be committed from the 2014/15 donations budget and allocated to Dial-a-Ride in early April. The Donations budget could be uplifted to reflect this, allowing Dial-a-Ride to apply again with other local organisation for 2014/15 in November.

8. Before an application form and accounts are requested from Chilterns Dial-A- Ride, officers believe it sensible for the Council to determine the principle of relaxing its ‘no consideration of late donations’ position. If Members do agree to support Dial-A-Ride, then it is proposed that a completed Donations application form and accounts be requested and the grant be delegated down to officers in liaison with the Chairman of the Policy and Resources Committee in light of the formal application and accounts.

Recommendation

That the Council considers a late donation request from Chilterns Dial-a-Ride and, if agreed, how and by how much it should be financed.

Bill Richards Town Clerk

AGENDA ITEM NO: 14

CHESHAM TOWN COUNCIL

PAYMENTS NO.4

MONDAY 20th JANUARY 2014

£ p

October 2013 133,466.82 November 184,037.52 Total 317,504.34

Petty Cash Items Over £100: Printed on : 13/11/2013 CHESHAM TOWN COUNCIL YEAR END 31.03.2014 Page No 1

At : 10:59 LLOYDS CUR/CALL A/CS

List of Payments made between 01/10/2013 and 31/10/2013

Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail

01/10/2013 CHILTERN DISTRICT COUNCIL D/D 50.00 NON DOMESTIC RATES

01/10/2013 CHILTERN DISTRICT COUNCIL D/DA 1,060.00 NON DOMESTIC RATES

01/10/2013 CHILTERN DISTRICT COUNCIL D/DB 1,743.00 NON DOMESTIC RATES

01/10/2013 CHILTERN DISTRICT COUNCIL D/DC 1,919.00 NON DOMESTIC RATES

03/10/2013 CREDIT CARD PAYMENTS CRCARD 1,454.46 CREDIT CARD PAYMENTS

04/10/2013 ESET UK 22640 69.97 DOMAIN NAME RENEWAL

04/10/2013 MACHINE MART LTD 22643 667.60 STEAM CLEANER

04/10/2013 K BALL 22654 901.63 KEITH BALL 26/09/2013

04/10/2013 CASH 22658 215.07 ELGIVA PETTY CASH

04/10/2013 TENCER LIMITED 22632 1,200.24 BOILER MAINTENANCE

04/10/2013 K C & CO (AMERSHAM) LTD. 22633 172.80 REPAIRS TO WATER STOP VALVE

04/10/2013 VERVE PICTURES 22634 226.98 LOVE IS ALL YOU NEED

04/10/2013 SIMON COLLINS 22635 1,102.08 HANGING BASKETS AUG 2013

04/10/2013 AURORA PROMOTIONAL 22636 198.02 STAFF CLOTHING

04/10/2013 KOMPUTER CONSULTANCY 22637 927.00 SUPPLY & INSTALL ANTI VIRUS

04/10/2013 APEX RADIO SYSTEMS LTD 22638 308.39 REPAIR SUBMERSIBLE RADIO

04/10/2013 VIRGIN MEDIA BUSINESS LTD 22639 229.32 TELEPHONE CHARGES

04/10/2013 CHILTERN CLEANING SERVICES 22641 120.00 CLEANING PAVILLION

04/10/2013 E.ON ENERGY 22642 23.64 CEMETERY CHAPEL ELECTRICITY

04/10/2013 N & C 22644 163.08 RADAR LOCK

04/10/2013 MAZARS LLP 22645 2,400.00 EXTERNAL AUDIT FEES

04/10/2013 GMH CASH REGISTERS 22646 486.00 CALL OUT MEMBERSHIP SYSTEM

04/10/2013 K. R. RANCE 22647 2,780.00 GENERAL MAINTENANCE

04/10/2013 OFFICE WATERCOOLERS LIMITED 22648 13.80 WATERCOOLER SERVICE

04/10/2013 SME HCI LTD 22649 57.59 BICYCLE SCHEME 12 OF 12

04/10/2013 JAYWOOD GARDEN SERVICES 22650 75.00 TEMPORARY WORK SEPT 2013

04/10/2013 P DANCER 22651 825.00 TEMPORARY WORK SEPT 2013

04/10/2013 SPALDINGS (UK) LIMITED 22652 310.01 FENCING PINS

04/10/2013 LYRECO UK LIMITED 22653 466.26 MISC STATIONERY

04/10/2013 ESET UK 22640A 0.01 DOMAIN NAME RENEWAL

07/10/2013 THE RIGHT FUELCARD COMPANYD/D

135.30 DIESEL

08/10/2013 VIRGIN MEDIA BUSINESS LTD D/DA 19.20 PAYPHONE CHARGES

10/10/2013 ADAMS BROTHERS LIMITED TRANSFER 30.00 PAYMENT FEE

10/10/2013 BARCLAYS MERCHANT D/D 40.40 MERCHANT CHARGES

10/10/2013 BARCLAYS MERCHANT D/DA 398.23 MERCHANT CHARGES

10/10/2013 ADAMS BROTHERS LIMITED TRANSFER 21,186.51 ISUZU D-MAX 4X4 SINGLE CAB

10/10/2013 BARCLAYS MERCHANT D/D 104.74 MERCHANT CHARGES

11/10/2013 CAFE ENCORE 22658A 19.50 ELGIVA HOSPITALITY

11/10/2013 MRS J HIDE 22662 32.00 FRENCH CAN CAN REFUND

11/10/2013 ARTISTES INTER MANAGEMENT 22671 1,943.68 KING OF POP 27/09/2013

11/10/2013 FIRE FACILITIES MANAGEMENT 22675 354.00 FIRE WARDEN TRAINING

11/10/2013 INLAND REVENUE 22676 10,912.91 PAYE & NHI

11/10/2013 CASH 22680 148.08 POOL PETTY CASH

11/10/2013 SUMMIT HYGIENE 22656 1,521.73 CLEANING SUPPLIES

11/10/2013 DCS VOICE & VISION LIMITED 22657 240.00 SAMSUNG TELEPHONE SYSTEM

11/10/2013 K C & CO (AMERSHAM) LTD. 22659 163.74 UNBLOCK URINAL WASTEPIPE

11/10/2013 DDC FOODS LIMITED 22660 76.94 SUPPLIES

Continued on Page 2

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At : 10:59 LLOYDS CUR/CALL A/CS

List of Payments made between 01/10/2013 and 31/10/2013

Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail

11/10/2013 SOUTH EAST EMPLOYERS 22661 65.60 DBS ALEX JONES

11/10/2013 LEN VOCKINS GARDEN SERVICES 22663 360.00 CUT PARK ROAD HEDGE

11/10/2013 HAWES SKIP HIRE LIMITED 22664 362.40 SKIP EXCHANGE

11/10/2013 KINGFISHER ENVIRONMENTAL 22665 59.86 WATER SAMPLING SEPT 2013

11/10/2013 UK MATS LTD 22666 212.72 SERVICE HIRE CHARGES

11/10/2013 E.ON ENERGY 22667 53.57 CLOCK TOWER ELECTRICITY

11/10/2013 RED SQUIRREL BREWERY LIMITED 22668 287.59 SUPPLIES

11/10/2013 BUCKLAND LANDSCAPES LTD 22669 1,985.77 SITE MAINTENANCE SEPT 2013

11/10/2013 CAROL WILES 22670 987.50 CONTRACT CLEANING

11/10/2013 GIL-LEC LIMITED 22672 759.02 ELECTRICAL SUPPLIES

11/10/2013 KOMPUTER CONSULTANCY 22673 732.00 MONTH END BACKUP DATASAFE

11/10/2013 BUCKINGHAMSHIRE COUNTY 22674 2,000.00 WEDDING LICENCE 3 YEARS

11/10/2013 CHILTERN DISTRICT COUNCIL 22677 781.61 CLEANSING OCTOBER 2013

11/10/2013 DAYLA LIMITED 22678 2,907.59 SUPPLIES

11/10/2013 GEO BROWNS IMPLEMENTS LTD 22679 366.40 SERVICE & SUPPLIES

14/10/2013 THE RIGHT FUELCARD COMPANYD/DB

88.82 DIESEL

15/10/2013 TELEPAY WAGES/SALARIES D/D 37,909.97 SALARIES OCTOBER 2013

15/10/2013 AFFINITY WATER LTD D/DC 33.47 WATER CHARGES

15/10/2013 AFFINITY WATER LTD D/DD 171.45 CEMETERY HOUSE BELLINGDON RD

17/10/2013 BRITISH TELECOMMUNICATIONS D/D

70.92 ALARM LINE RENTAL

18/10/2013 BURYFIELDS 22681 2,437.87 BURYFIELDS

18/10/2013 GLOBAL MARKETING GROUP 22682 1,243.30 PANTO MERCHANDISE

18/10/2013 EPM (ESSEX) LTD 22683 138.00 TRANSPORT CHARGES

18/10/2013 YOUR CHESHAM 22684 100.00 INSIDE COVER ADVERT

18/10/2013 P MAXWELL 22686 390.00 WINDOW HANDLES & DOOR ADJS

18/10/2013 ADVANCED TICKETING LIMITED 22687 253.46 WEB TRANSACTIONS SEPT 2013

18/10/2013 AON LIMITED 22688 21.78 DIGITAL PROJECTOR

18/10/2013 WALLGATE LIMITED 22689 494.40 SERVICE 01/11/13 - 31/10/14

18/10/2013 OPEN SPACES SOCIETY 22693 45.00 OPEN SPACES SOCIETY

18/10/2013 KCT SUPPLIES 22694 534.85 SUPPLIES

18/10/2013 DOUTCH STAGE ENGINEERING 22695 1,148.40 SERVICE FLYING WIRE SYSTEM

18/10/2013 UPBEAT MANAGEMENT 22685 1,544.35 TENORS UN LIMITED 28/09/2013

18/10/2013 P D GILKS 22690 1,355.00 ABSOLUTE BOWIE 10/10/2013

18/10/2013 AMERSHAM BAND 22691 2,250.79 COMMUNITY MUSICFEST 12/10/13

18/10/2013 OFF THE KERB PRODUCTIONS 22692 3,216.00 ALISTAIR McGOWAN 03/10/2013

18/10/2013 CASH 22696 192.24 POOL PETTY CASH

18/10/2013 CLYDE & CO 22697 144.00 VAT ON FIXED FEE

18/10/2013 CHESHAM ECUMENICAL ASSOC 22698 150.00 CHURCHES TOGETHER

21/10/2013 THE RIGHT FUELCARD COMPANYD/DA

397.02 DIESEL & PETROL

22/10/2013 TOTAL GAS & POWER D/DB 120.10 GAS CHARGES

22/10/2013 TOTAL GAS & POWER D/DC 403.09 GAS CHARGES

22/10/2013 TOTAL GAS & POWER D/DD 1,887.09 GAS CHARGES

25/10/2013 HM CUSTOMS & EXCISE 22710 753.43 VAT PAYMENT 30/09/2013

25/10/2013 CASH 22711 265.68 OFFICE PETTY CASH

25/10/2013 PARK PROMOTIONS LTD 22713 866.76 MADDY PRIOR 07/10/2013

25/10/2013 AMERSHAM SIGN DESIGN 22699 534.00 CUSTOM VEHICLE GRAPHICS IZUZU

25/10/2013 A C ENTERTAINMENT 22700 240.70 FILTERS

Continued on Page 3

Printed on : 13/11/2013 CHESHAM TOWN COUNCIL YEAR END 31.03.2014 Page No 3

At : 10:59 LLOYDS CUR/CALL A/CS

List of Payments made between 01/10/2013 and 31/10/2013

Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail

25/10/2013 BFS GROUP LIMITED 22701 714.81 SUPPLIES

25/10/2013 CHURCHES FIRE SECURITY LTD 22702 331.86 REPLACED FIRE EQUIPMENT

25/10/2013 A R DARVELL LTD 22703 114.00 REPLACED LAMPS & TUBES

25/10/2013 E.ON ENERGY 22704 20.53 CEMETERY OFFICE ELECTRICITY

25/10/2013 ENTERTAINMENT ONE UK LTD 22705 134.12 IN THE HOUSE

25/10/2013 EDEN FARM LIMITED 22706 393.56 SUPPLIES

25/10/2013 KONE PLC 22707 600.00 REPAIR PASSENGER LIFT

25/10/2013 SCHOOLS PUBLISHING LTD 22708 120.00 PRIMARY TIMES BUCKS

25/10/2013 PINEWOOD NURSERIES LTD 22709 1,114.50 WINTER BEDDING 2013/2014

25/10/2013 WARNER BROS.ENTERTAINMENT22712

815.40 THE GREAT GATSBY

25/10/2013 INFORMATION COMMISSIONERS D/D 35.00 DATA PROTECTION REGISTER

28/10/2013 THE RIGHT FUELCARD COMPANYD/D

116.88 DIESEL

28/10/2013 VEOLIA ENVIRONMENTAL D/DA 139.68 CONTAINER EXCHANGE

Total Payments 133,466.82

Printed on : 11/12/2013 CHESHAM TOWN COUNCIL YEAR END 31.03.2014 Page No 1

At : 16:55 LLOYDS CUR/CALL A/CS

List of Payments made between 01/11/2013 and 30/11/2013

Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail

01/11/2013 CHILTERN DISTRICT COUNCIL D/D 50.00 NON DOMESTIC RATES

01/11/2013 CHILTERN DISTRICT COUNCIL D/DA 1,060.00 NON DOMESTIC RATES

01/11/2013 CHILTERN DISTRICT COUNCIL D/DB 1,743.00 NON DOMESTIC RATES

01/11/2013 CHILTERN DISTRICT COUNCIL D/DC 1,919.00 NON DOMESTIC RATES

01/11/2013 BUCKS COUNTY COUNCIL 22719 225.00 CHAPERONE TRAINING

01/11/2013 BUCKS COUNTY COUNCIL 22722 8,807.55 SUPERANNUATION OCT 2013

01/11/2013 PERFECT ALIBI 22724 951.84 PERFECT ALIBI 26/10/2013

01/11/2013 CHARLES SECURITY SERVICES 22727 342.00 SAFE LOCK & SPARE KEYS

01/11/2013 PREMIER STAGE PRODUCTIONS 22735 4,590.75 POSTMAN PAT 20/10/2013

01/11/2013 PASADENA ROOF ORCHESTRA 22736 3,235.27 PASADENA ORCHESTRA 25/10/13

01/11/2013 KONE PLC 22714 120.00 REPAIR PASSENGER LIFT

01/11/2013 K C & CO (AMERSHAM) LTD. 22715 1,125.41 RENEW TIMBER GATE POST

01/11/2013 WEY LANE GARAGE 22716 203.00 BRAKE PADS & MIRROR TOYOTA

01/11/2013 JAYWOOD GARDEN SERVICES 22717 600.00 TEMPORARY WORK OCTOBER 2013

01/11/2013 AXIOM FILMS INTERNATIONAL LIMI 22718 144.00 THE ARTIST & THE MODEL

01/11/2013 JOHN A WEBB LTD 22720 540.00 DISMANTLE PARK CANOPY

01/11/2013 NPOWER LTD 22721 2,258.37 ELECTRICITY CHARGES

01/11/2013 RICOH UK LTD 22723 727.04 COPIER RENTAL & CHARGES

01/11/2013 VIRGIN MEDIA BUSINESS LTD 22725 248.83 TELEPHONE CHARGES

01/11/2013 HYDRO TRAINING 22726 54.00 LIFEGUARD TRAINING

01/11/2013 BERKSHIRE BEARINGS & 22728 118.32 CAUTION SIGN GORDON ROAD

01/11/2013 PICTUREHOUSE ENTERTAINMENT22729

120.00 A FIELD IN ENGLAND

01/11/2013 AON LIMITED 22730 529.95 AMENDMENT RE OU63MUP

01/11/2013 VERVE PICTURES 22731 138.95 ELENA

01/11/2013 NEOPOST LIMITED 22732 519.58 FRANKING MACHINE INK

01/11/2013 RIJO 42 INGREDIENTS LTD 22733 63.84 LOYALTY CARDS & STAMP

01/11/2013 SME HCI LTD 22734 82.80 BICYCLE SCHEME DISPOSAL FEE

04/11/2013 THE RIGHT FUELCARD COMPANYD/DD

143.47 DIESEL

04/11/2013 CREDIT CARD PAYMENTS D/D 194.59 CREDIT CARD PAYMENTS

08/11/2013 THE DESIGN PLACE LTD 22741 450.00 CELEBRATE IN BUCKS 2014

08/11/2013 INLAND REVENUE 22746 11,424.70 PAYE & NHI

08/11/2013 PERFECT ALIBI 22724 -951.84 PERFECT ALIBI 26/10/2013

08/11/2013 DAVE BLAKE 22749 951.84 PERFECT ALIBI 26/10/2013

08/11/2013 GX PUBLISHING 22752 156.00 LOCAL

08/11/2013 VIRGIN MEDIA BUSINESS LTD D/D 19.20 PAYPHONE CHARGES

08/11/2013 SOUTH HEATH GARDEN CENTRE 22737

77.12 SHRUBS & COMPOST

08/11/2013 P DANCER 22738 975.00 TEMPORARY WORK OCT 2013

08/11/2013 SIMON COLLINS 22739 1,102.08 HANGING BASKETS SEPT 2013

08/11/2013 HAWES SKIP HIRE LIMITED 22740 362.40 SKIP EXCHANGE

08/11/2013 LYRECO UK LIMITED 22742 271.48 MISC STATIONERY

08/11/2013 YOUR CHESHAM 22743 68.00 QUARTER PAGE ADVERT

08/11/2013 CHUBB FIRE LIMITED 22744 421.43 FIRE ALARM SERVICE

08/11/2013 CHILTERN DOMESTIC SERVICING22745

60.46 SERVICE VACUUM CLEANER

08/11/2013 EP SOFTENERS 22747 240.12 TABLET SALT

08/11/2013 EBUYER (UK) LTD 22748 70.88 EXTERNAL HARD DRIVE

08/11/2013 OFFICE WATERCOOLERS LIMITED 22750 13.80 WATER COOLER SERVICE

08/11/2013 CHILTERN WATER MANAGEMENT22751

144.00 SHOWER HEAD CLEANING

Continued on Page 2

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At : 16:55 LLOYDS CUR/CALL A/CS

List of Payments made between 01/11/2013 and 30/11/2013

Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail

08/11/2013 THE WALT DISNEY COMPANY 22753 120.00 THE LONE RANGER

08/11/2013 BUCKLAND LANDSCAPES LTD 22754 1,985.77 SITE MAINTENANCE ELGIVA OCT 13

11/11/2013 BARCLAYS MERCHANT D/DA 41.12 MERCHANT CHARGES

11/11/2013 BARCLAYS MERCHANT D/DB 81.53 MERCHANT CHARGES

11/11/2013 BARCLAYS MERCHANT D/DC 461.45 MERCHANT CHARGES

11/11/2013 THE RIGHT FUELCARD COMPANYD/DD

144.67 DIESEL

15/11/2013 CASH 22755 485.28 ELGIVA ICE CREAMS

15/11/2013 NEIL SANDS PRODUCTIONS 22756 1,500.00 REMEMBER WHEN AT XMAS

15/11/2013 RON MARTIN MANAGEMENT 22760 1,057.92 HALLOWEEN SPOOKTACULAR

15/11/2013 ETM (AGENCIES) LTD 22762 1,340.70 BILLY FURY 01/11/2013

15/11/2013 CHESHAM THEATRE COMPANY 22763 1,468.40 MASKERADE NOVEMBER 2013

15/11/2013 POPPY APPEAL 22764 50.00 POPPY WREATH

15/11/2013 CASH 22778 296.21 ELGIVA PETTY CASH

15/11/2013 SANJAY BAGGA 22779 596.54 WRESTLING 27/10/2013

15/11/2013 CLLR M SHAW 22780 1,350.00 MAYORAL ALLOWANCE 2013/2014

15/11/2013 CHILTERN CLEANING SERVICES 22757 90.00 CLEANING PAVILION

15/11/2013 EPM (ESSEX) LTD 22758 123.60 TRANSPORT COSTS

15/11/2013 KINGFISHER ENVIRONMENTAL 22759 59.86 WATER SAMPLING OCT 2013

15/11/2013 P & T INDUSTRIAL CLEANING 22761 141.42 WINDOW CLEANING

15/11/2013 LEN VOCKINS GARDEN SERVICES 22766 792.00 HEDGE CUTTING

15/11/2013 SPALDINGS (UK) LIMITED 22767 616.02 HOLE DIGGER & SCREWDRIVER SET

15/11/2013 CAROL WILES 22768 1,132.50 CONTRACT CLEANING

15/11/2013 SUMMIT HYGIENE 22769 611.30 CLEANING SUPPLIES

15/11/2013 WALLGATE LIMITED 22770 16.58 KEYS FOR SOAP UNIT

15/11/2013 RIJO 42 INGREDIENTS LTD 22771 136.08 LARGE CUNO FILTER

15/11/2013 STUDIO BEAM LIMITED 22772 150.00 WEB SITE UPDATES

15/11/2013 CHILTERN DOMESTIC SERVICING22773

23.00 SERVICING VACUUM CLEANER

15/11/2013 LYRECO UK LIMITED 22774 146.78 MISC STATIONERY

15/11/2013 TENCER LIMITED 22775 963.36 BOILER REPAIRS

15/11/2013 STEPHEN CHEELD 22776 125.00 WELDING REPAIRS TO SEATING

15/11/2013 DAYLA LIMITED 22777 4,242.74 SUPPLIES

15/11/2013 GEO BROWNS IMPLEMENTS 22765 1,112.13 PARTS & SUPPLIES

15/11/2013 TELEPAY WAGES/SALARIES D/D 40,033.53 SALARIES NOVEMBER 2013

15/11/2013 SANJAY BAGGA 22779 -596.54 WRESTLING 27/10/2013

18/11/2013 THE RIGHT FUELCARD COMPANYD/D

245.57 DIESEL & PETROL

22/11/2013 S BAGGA 22781 585.56 WRESTLING 27/10/2013

22/11/2013 AGE CONCERN 22782 400.00 ANNUAL GRANT

22/11/2013 HARD OF HEARING CLUB 22783 100.00 ANNUAL GRANT

22/11/2013 HIVINGS FREE CHURCH 22784 550.00 ANNUAL GRANT

22/11/2013 CHESHAM ACTION PARTNERSHIP 22785 350.00 ANNUAL GRANT

22/11/2013 CHESHAM ALLOTMENTS GROUP 22786 408.00 ANNUAL GRANT

22/11/2013 CHESHAM CRICKET CLUB 22787 400.00 ANNUAL GRANT

22/11/2013 CHESHAM ENVIRONMENTAL 22788 196.00 ANNUAL GRANT

22/11/2013 CHESHAM ECUMENICAL ASSOC 22789 300.00 ANNUAL GRANT

22/11/2013 OLD PEOPLE'S XMAS DAY PARTY 400 400.00 ANNUAL GRANT

22/11/2013 COPAG 22791 300.00 ANNUAL GRANT

22/11/2013 CHESHAM PHOTOGRAPHIC CLUB 22792 100.00 ANNUAL GRANT

Continued on Page 3

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At : 16:55 LLOYDS CUR/CALL A/CS

List of Payments made between 01/11/2013 and 30/11/2013

Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail

22/11/2013 PIONEERS BOWLING CLUB 22793 250.00 ANNUAL GRANT

22/11/2013 CHESHAM SICK POOR FUND 22794 150.00 ANNUAL GRANT

22/11/2013 STUDENTS & APPRENTICES FUND 22795 150.00 ANNUAL GRANT

22/11/2013 WALKERS ARE WELCOME 22796 300.00 ANNUAL GRANT

22/11/2013 WATERSIDE OVER 50'S STRETCH 22797 100.00 ANNUAL GRANT

22/11/2013 CHESHAM YOUTH CENTRE 22798 600.00 ANNUAL GRANT

22/11/2013 CHILTERN CAB 22799 1,500.00 ANNUAL GRANT

22/11/2013 FRIENDS OF LOWNDES PARK 22800 458.00 ANNUAL GRANT

22/11/2013 POND PARK COMMUNITY ASSOC 22801 300.00 ANNUAL GRANT

22/11/2013 PRIOR CHARITY TRUSTEES 22802 100.00 ANNUAL GRANT

22/11/2013 JOHNSONS CHARITY TRUSTEES 22803 150.00 ANNUAL GRANT

22/11/2013 SHED @THE PARK 22804 400.00 ANNUAL GRANT

22/11/2013 W J STANDRING BEQUEST 22805 100.00 ANNUAL GRANT

22/11/2013 VITALISE 22806 170.00 ANNUAL GRANT

22/11/2013 CASH 22807 216.23 OFFICE PETTY CASH

22/11/2013 CHILTERN DISTRICT COUNCIL 22809 1,365.00 CAR PARKING TICKETS

22/11/2013 LIFETIME TRAINING GROUP LTD 22812 749.00 FITNESS INSTRUCTOR CERTIFICATE

22/11/2013 ALASDAIR BECKETT-KING 22814 1,000.00 ANIMATION

22/11/2013 4MEDIA PUBLISHING LTD 22820 234.00 MEMBERSHIP REGISTRATION

22/11/2013 CASH 22822 500.00 PANTO PRODUCTION FLOAT

22/11/2013 ROGER PETTITT 22823 28.00 TICKETS PURCHASED IN ERROR

22/11/2013 NEWBURY PRODUCTIONS UK LTD 22824 2,622.66 REDUCED SHAKESPEARE 16/11

22/11/2013 MARIONET MUSIC 22825 808.80 LISBEE STAINTON 14/11/2013

22/11/2013 MORE2SCREEN LIMITED 22826 346.50 QUEEN LIVE 24/10/2013

22/11/2013 CASH 22827 3,300.00 PANTO CAST PAYMENTS

22/11/2013 DEREK GRANT ORGANISATION 22828 496.50 CHARLIE DIMMOCK 12/11/2013

22/11/2013 MR P LISLEY 22808 98.70 FITTINGS TO ISUZU PICK UP

22/11/2013 PERFORMING RIGHT SOCIETY LTD 22810 91.30 BANDS IN PARK

22/11/2013 SLCC ENTERPRISES LIMITED 22811 360.00 SLCC MEMBERSHIP 2013/2014

22/11/2013 PHYSIQUE SPORTS LTD 22813 180.60 CROSSTRAINER & TREADMILL

22/11/2013 CLEARWATER ENVIRO LIMITED 22815 924.00 REPLACEMENT ELECTRODES

22/11/2013 FREESTYLE SKATEPARKS 22816 792.00 SKATEPARK SURVEY & DESIGN

22/11/2013 CHILTERN DISTRICT COUNCIL 22817 646.73 CLEANSING NOVEMBER 2013

22/11/2013 ENTERTAINMENT ONE UK LTD 22818 120.00 JUSTIN & THE KNIGHTS OF VALOUR

22/11/2013 THE HOUSE OF COFFEE 22819 141.20 SUPPLIES

22/11/2013 ADVANCED BUSINESS 22821 253.39 BOX OFFICE & WEB CHARGES

22/11/2013 VIKING 22829 311.64 MISC STATIONERY

22/11/2013 BRENNTAG UK LIMITED 22831 1,015.68 CHEMICALS

22/11/2013 IMPERIAL SWIMMING POOLS 22830 647.50 AQUAGLIDE LEADING EDGE

22/11/2013 TENCER LIMITED 22832 665.26 BOILER TRIPPING OUT

22/11/2013 BFS GROUP LIMITED 22833 377.68 SUPPLIES

25/11/2013 TOTAL GAS & POWER D/D 172.79 GAS CHARGES

25/11/2013 TOTAL GAS & POWER D/DA 656.68 GAS CHARGES

25/11/2013 THE RIGHT FUELCARD COMPANYD/D

107.53 DIESEL

25/11/2013 TOTAL GAS & POWER D/D 3,610.02 GAS CHARGES

26/11/2013 PDQ TRANSACTIONS D/D 33.60 PDQ TRANSACTIONS

26/11/2013 BRITISH TELECOMMUNICATIONS D/DA

69.54 ALARM LINE RENTAL

Continued on Page 4

Printed on : 11/12/2013 CHESHAM TOWN COUNCIL YEAR END 31.03.2014 Page No 4

At : 16:55 LLOYDS CUR/CALL A/CS

List of Payments made between 01/11/2013 and 30/11/2013

Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail

26/11/2013 BRITISH TELECOMMUNICATIONS D/DB

159.74 TELEPHONE CHARGES

26/11/2013 BRITISH TELECOMMUNICATIONS D/DA

293.96 TELEPHONE CHARGES

26/11/2013 BRITISH TELECOMMUNICATIONS D/DB

69.54 TELEPHONE LINE CHARGES

28/11/2013 VEOLIA ENVIRONMENTAL D/D 172.26 CONTAINER EXCHANGE

29/11/2013 YOUR CHESHAM 22834 100.00 INSIDE COVER NOVEMBER 2013

29/11/2013 A R DARVELL LTD 22837 144.00 REPAIR SECURITY LIGHTS

29/11/2013 THE VALE TRAINING GROUP 22838 138.00 CHIPPER TRAINING G HANCHANT

29/11/2013 JAYWOOD GARDEN SERVICES 22841 600.00 TEMPORARY WORK NOV 2013

29/11/2013 TRAIDCRAFT PLC 22842 96.20 HIRERS REFRESHMENT SUPPLIES

29/11/2013 SOUTH EAST EMPLOYERS 22843 65.60 DBS CHECK PENELOPE DALE

29/11/2013 K C & CO (AMERSHAM) LTD. 22844 111.12 REPAIRS TO FUEL STORE

29/11/2013 SLCC ENTERPRISES LIMITED 22846 63.00 9TH LOCAL COUNCIL ADMIN

29/11/2013 NPOWER LTD 22848 1,890.50 ELECTRICITY CHARGES

29/11/2013 LEISURETEQ 22849 468.18 FIRST AID SUPPLIES

29/11/2013 E.ON ENERGY 22850 204.55 PARK FOUNTAIN ELECTRICITY

29/11/2013 CF CORPORATE FINANCE LIMITED 22851 498.42 LEASE RENTAL TO 31/03/14

29/11/2013 SONY PICTURES RELEASING 22852 96.00 AUSTENLAND

29/11/2013 ROYAL MAIL 22856 4,410.74 DOOR TO DOOR

29/11/2013 KCT SUPPLIES 22857 121.27 SUPPLIES

29/11/2013 EDEN FARM LIMITED 22858 309.80 SUPPLIES

29/11/2013 S MORRISON 22835 10,650.00 PANTO DIRECTOR & SCRIPT

29/11/2013 KATE BUTTERWORTH 22836 350.00 COSTUME ALTERATIONS

29/11/2013 CASH 22840 3,400.00 PANTO CAST PAYMENTS

29/11/2013 BUCKS COUNTY COUNCIL 22845 9,296.21 SUPERANNUATION NOV 2013

29/11/2013 IDEA SHOWCASES LIMITED 22847 582.00 WALL CABINET

29/11/2013 BRIAN SHAW CONCERTS 22853 4,925.00 DES O,CONNOR 17/11/2013

29/11/2013 SALVATION ARMY 22854 852.12 CHRISTMAS IS COMING 29/11/13

29/11/2013 VIENNA FESTIVAL BALLET 22855 4,207.50 SNOW WHITE 23/11/2013

29/11/2013 CASH 22859 97.17 POOL PETTY CASH

29/11/2013 MR D ESSEX 22860 46.80 TRAVELLING RE GYM EQUIPMENT

Total Payments 184,037.52

CHESHAM TOWN COUNCIL

INFORMATION SHEET FOR COUNCILLORS TO THE COUNCIL MEETING OF THE 20th JANUARY 2014

List 14 of 2013/14

40. Town Council Surgery of the 9th December 2013.

Details of the concerns raised at the Town Council Surgery held on the 9th December 2013.

Bill Richards – 583824; Steve Pearson – 583825; Adrian Bignell – 582907; Kathryn Graves – 583798; Bob Ayres – 775593 and 0797 739 8750 (mobile); Maria McGwynn - 774842 TOWN COUNCIL SURGERY 9th December 2013

ISSUES SUGGESTED ACTION ACTION TAKEN

1. When will we get the results from Chesham Town councillors the Parking Review? are unhappy with the lack of 2. Could the residents parking be recommendations resulting progressed in Chesham? from the consultation and 3. Too many yellow lines on have requested a further Bellingdon and Sunnyside Road – revised report. Therefore No longer needed. cannot respond to points 2 and 3 until a satisfactory report is received.

Parking across the pavement on the Emailed Transport for Bucks corner of Greenway and Lynton Road and the local neighbourhood is causing danger to pedestrians and police on 12/12/13. T4B oncoming traffic. have acknowledged email. Police have responded and will check it out. There is no pedestrian access to the Tony Franks will phone Emailed Tony on 12/12/13. Post Office Sorting Office. the GPO and follow up. Resident further contacted CTC officers with photographic evidence of “No Pedestrian “ signs on the entrance gates , so a formal complaint with Royal mail has been made, who will look into this and report back to us on the action they will take. Disabled Badge holders are unable to Contact appropriate Not sufficient information to park in the Disabled Parking Bay in authorities to deal with investigate as no dates Market Square at 10.15am as space this. provided and no disabled taken by white van, Reg. No. LC51 parking in Market Square. YHF. (Parked there from 10.25 until 10.55) Upper Belmont Road wants the bus Emailed on 31/10/2013 to stop moved. Taxis block the route. Transport for Bucks and had Wheel chairs can’t get out. acknowledgement the same day from NSL. Emailed again on 12/12/2013 asking if this complaint has been followed up.