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Appendix 3 Minutes of a Meeting of the Planning Committee

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Appendix 3 Minutes of a Meeting of the Planning Committee WETHERBY TOWN COUNCIL MINUTES OF THE COUNCIL MEETING HELD AT 7PM ON 12TH JUNE 2018 AT THE METHODIST CHURCH, BANK STREET, WETHERBY Present: North Ward Cllr H Chapman Cllr N Harrington Cllr N Kanabar Cllr K Knight Cllr N O’Byrne (Deputy Mayor) West Ward Cllr C Bentley Cllr D Frame Cllr R V Hawkins Cllr G Moss (Mayor) Cllr G Wilkinson (until 7.31pm) East Ward Cllr D Payne In Attendance: Iona Taylor (Town Clerk) West Yorkshire Police Representative 3 members of the public. 97-18 Questions or comments from members of the public. a) ALDI signage. Concern about ALDI’s sign on Deighton Road obscuring visibility at the new mini-roundabout was noted. Councillor Wilkinson reported that he has contacted Leeds City Council asking them to chase up a resolution to this issue as ALDI were written to several weeks ago but have not responded or made alterations to the signage. b) Junction of York Road and Hallfield Lane. Councillor Wilkinson outlined the options which may be available to resolve the issue of cars obscuring visibility by parking in too close proximity to the junction. It was agreed that P.C. Jess Lane be contacted and asked if the Police can provide cones. Councillor Wilkinson will ask Highways Engineers to look at the possibility of painted lines, either double yellow or white ‘H-bars’, to prevent parking at this location. c) Traffic Speed on Spofforth Hill Members of the public, concerned about speeding in this location, were directed to the information given at the recent Annual Town Meeting: “Ward Councillor Gerald Wilkinson advised that 2 speed indicator devices are to be installed on Spofforth Hill. These are in addition to a pelican crossing near Chatsworth Drive and a zebra crossing near the bottom of Spofforth Hill at the junction of Westgate. A site meeting is to be held with Leeds City Council’s Traffic Engineer to look at appropriate measures for the junction with Glebe Field Drive.” d) Designation of land at Kings Meadow as Green Belt The Co-Chair of the Wetherby & Kirk Deighton Countryside Partnership spoke to this item to confirm support for the Green Belt designation of Kings Meadow View and made an additional new request for opposition by the Town Council for non-reciprocation of Green Belt designation from Harrogate Borough Council within their boundary (see item 112-18c). 2667 Wetherby Town Council Minutes – 12th June 2018 Chair’s Initials:_____ e) Leeds City Council Site Allocations Plan Hearing. The Town Council was asked to send a representative, other than Ward Councillors, to the examination hearing starting on 9th July 2018 (see item 111-18). 98-18 Declarations of interests and requests for dispensations – none. 99-18 Police matters a) Crime Statistics The crime statistics for May 2018 were RECEIVED AND NOTED. They showed a total of 40 crimes, compared to 30 in April 2017 and 17 in May 2017. b) Discussion of current issues with representative of West Yorkshire Police. Of particular concern to the Town Council was a public disorder occurrence which took place on 5th May, the day of a Wetherby racecourse meeting. Councillors suggested that issues on race days could and should be anticipated with preventative action, including reinforced police numbers in Wetherby, being taken by West Yorkshire Police. The representative of West Yorkshire Police attending this meeting was asked to take this feedback from the meeting and it was also AGREED that a letter to this effect be sent by the Town Council to the local Police Inspector and to the West Yorkshire Police and Crime Commissioner. 100-18 Apologies. It was RESOLVED that apologies be received and reasons for absence accepted from Councillors Brady, Lamb and Procter. 101-18 Minutes of the last meeting. It was RESOLVED that the minutes of the last Town Council meeting, held on 8th May 2018, be approved with one amendment to item 96-18. The amendment is to reflect the fact that it was the consultation period for the licensing application at Grange Park which ended on 25th May and this was not the determination date of the application. 102-18 Matters arising. a) Data Protection Act 2018 It was NOTED that the Data Protection Act 2018 received Royal Assent on 23rd May 2018 and that as passed the Act exempts Local Councils from the obligation to appoint a Data Protection Officer. 103-18 Minutes of the Annual Town Council meeting. It was RESOLVED that the minutes of the Annual Town Council meeting, held on 8th May 2018, be approved as a true record and signed by the Mayor. 104-18 Minutes of the Annual Town Meeting. The minutes of the Annual Town Meeting, held on 31st May 2018, were considered prior to approval at the 2019 meeting. 105-18 Matters arising from the Annual Town Meeting. a) Traffic congestion on Deighton Road. Councillors AGREED that they consider speeding to be of more concern on Deighton Road rather than traffic congestion and that this is the issue which the Town Council should concentrate on. 2668 Wetherby Town Council Minutes – 12th June 2018 Chair’s Initials:_____ 106-18 Co-option of a Town Councillor a) Applications received. It was NOTED that two applications had been received from local residents interested in filling the vacancy on the Town Council. The Council’s Co-option Panel had met with both candidates prior to this meeting. b) Co-option of a Town Councillor. It was RESOLVED that Mrs Denise Podlewska be co-opted as a Town Councillor. Upon clarification the vote was recorded as being 4 Members in favour of the motion, proposed by Councillor Bentley and seconded by Councillor Knight that Mrs Podlewska be co-opted, with 3 Members against and 4 abstentions. c) Declaration of Acceptance of Office and agreement to abide by the Council’s Code of Conduct. It was AGREED that Councillor Podlewska’s Declaration of Acceptance of Office and agreement to abide by the Council’s Code of Conduct be received at, or prior to, the next meeting of the Town Council. 107-18 Financial Reports Town Council a) Payments It was RESOLVED that the list of 42 payments, totalling £38,275.59, as detailed in appendix on page 2673 be approved. b) Income and expenditure. It was RESOLVED that the income and expenditure report to 31st May 2018, showing progress against the agreed budget, be approved. Town Hall c) Payments. It was RESOLVED that the list of payments, totalling, as detailed in appendix 2 on page 2675 be approved. d) Income and expenditure. It was RESOLVED that the income and expenditure report to 31st May 2018 be approved. 108-18 Budgets Committee It was agreed that the following report from the Budgets Committee meeting held on 8th May 2018 be RECEIVED AND ACCEPTED: • The meeting was attended by all committee members. • The Committee considered the detailed income and expenditure reports for both the Town Council and Town Hall for the period to 30th April 2018. • Members of the committee examined the supporting information and approved the payments to be made in accordance with the schedule dated between 12th April and 9th May 2018. • Preliminary feedback on the end of year internal audit was considered. A formal report is awaited and will be presented to Full Council in due course. 109-18 Property Committee It was RESOLVED that the minutes of the Property Committee meeting held on 12th June 2018 to be approved by Committee Members and received by Council. 2669 Wetherby Town Council Minutes – 12th June 2018 Chair’s Initials:_____ 110-18 Planning It was RESOLVED that the minutes of the following Planning Committee meetings be approved by Committee Members and received by Council: a) 14th May 2018 (see appendix 3 on page 2676). b) 4th June 2018 (see appendix 4 on page 2678). 111-18 Leeds Site Allocations Plan (SAP) Examination It was noted that the Stage 2 hearing session examining the revised submission draft plan will take place from 1pm on 9th July 2018. The revised plan includes policies relating to housing allocations, broad locations, safeguarded land and phasing. It was noted that the three Wetherby Ward Councillors will attend the hearing sessions. It was AGREED that Wetherby Town Council should be represented by Councillor Chapman who was directed to the Leeds City Council website where information about the hearing schedule is given. 112-18 Planning and Development a) Wetherby Civic Society – Feedback from Public Meeting It was NOTED that the Society’s public meeting, held on 17th May 2018, which was convened in conjunction with the Campaign to Protect Rural England had been very well attended with significant numbers of people turned away due to the Town Hall room being at capacity. b) Wetherby & Kirk Deighton Countryside Partnership It was NOTED that the Partnership’s next meeting, scheduled for 9th June 2018 has been postponed. This is to allow the development of a proposal to bring together parties interested in the housing issues which Wetherby and the surrounding areas are facing, particularly in response to the turnout for the Civic Society’s recent meeting. It is suggested that the new group could operate under the name of the ‘Better Wetherby Partnership’ and bring together groups such as Wetherby Civic Society, Wetherby Town Council, Kirk Deighton Parish Council and others including Ward Councillors, schools and churches. A first meeting of this new group has been arranged for Thursday 14th June. It was AGREED that Town Council representation at this preliminary meeting should include the Mayor, together with Ward Councillors who sit on both the Town Council and Leeds City Council.
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