Public notice was given to The Register-Guard for publication on April 10, 2019 . LANE TRANSIT DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, April 17, 2019 5:30 – 7:30 p.m. LTD Board Room 3500 E. 17th Avenue, Eugene (Off Glenwood Blvd. in Glenwood) AGENDA Time ITEM Page 5:30 p.m. I. CALL TO ORDER 5:31 p.m. II. ROLL CALL  Carl Yeh (President)  Kate Reid (Vice President)  Joshua Skov (Secretary)  Don Nordin (Treasurer)  Caitlin Vargas  Steven Yett  Emily Secord

5:32 p.m. III. PRELIMINARY REMARKS FROM BOARD PRESIDENT 5:34 p.m. IV. COMMENTS FROM THE GENERAL MANAGER This agenda item provides an opportunity for the general manager to formally communicate with the Board on any current topics or items that may need consideration.

5:36 p.m. V. ANNOUNCEMENTS AND ADDITIONS TO AGENDA This agenda item provides a formal opportunity for the Board president to announce additions to the agenda, and also for Board members to make announcements.

5:38 p.m. VI. BOARD CALENDAR Board members are asked to coordinate the Board activity calendars with their personal calendars for discussion at each Board meeting. Board members are also asked to contact the Clerk of the Board with any changes in availability for LTD-related meetings and events, and to provide their vacation dates.

5:40 p.m. VII. EMPLOYEE OF THE MONTH - MAY 5 5:45 p.m. VIII. AUDIENCE PARTICIPATION ♦ Public Comment Note: This part of the agenda is reserved for members of the public to address the Board on any issue. The person speaking is requested to sign-in on the audience participation form. When your name is called, please step up to the podium and state your name, city of residence, and who you are representing for the audio record. If you are unable to utilize the podium, you may address the Board from your seat. ♦ Community member testimony is limited to three (3) minutes.

5:55 p.m. IX. PUBLIC HEARING: PROPOSED FISCAL YEAR 2019-2020 ANNUAL BUDGET 6 [Christina Shew] 1. Staff Presentation 2. Opening of Public Hearing by Board President 3. Public Testimony ♦ Each speaker is limited to three (3) minutes. 4. Closing of Public Hearing 5. Board Comments and Questions

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6:05 p.m. X. BOARD MEMBER REPORTS 58 This report provides an overview of the topics that have been covered at all Board subcommittees, Community Advisory Committees, and local governmental and stakeholder committees that Directors have attended since the previous months Board meeting. Directors also provide more in-depth verbal updates.

XI. ITEMS FOR ACTION 6:15 p.m. A. CONSENT CALENDAR: 60 Action Needed: Approval 1. Minutes from the March 20, 2019, Board Work Session 2. Minutes from the March 20, 2019, Regular Board Meeting 3. Delegated Authority Report – APRIL

6:20 p.m. B. REVISED PROCUREMENT POLICY: PROCEDURES FOR PERSONAL SERVICES 82 CONTRACTS [Collina Beard] Action Needed: Adoption Staff will review the revisions made to the Districts’ Procurement Policy and request Board adoption. 6:25 p.m. C. STATE TRANSPORTATION IMPROVEMENT FUNDS (STIF) APPLICATIONS 91 [Tom Schwetz] Action Needed: Adoption Staff will review the STIF applications and request Board adoption.

6:35 p.m. D. REVISED FUND BALANCE AND BUDGETARY RESERVE POLICY 97 [Christina Shew] Action Needed: Adoption Staff will review the revisions made to the Fund Balance and Budgetary Reserve Policy and request Board adoption. 6:40 p.m. E. PROPOSED AD HOC COMMUNICATIONS COMMITTEE 107 [Aurora Jackson] Action Needed: Adoption Staff will discuss the proposal for the development of an Ad Hoc Communications Committee and request Board adoption.

6:50 p.m. F. ACKNOWLEDGEMENT: RETIREMENT OF DWIGHT PURDY 110 [Director Yeh] Action Needed: Adoption Staff and the Board will acknowledge the service the legal counsel Dwight Purdy to Lane Transit District in congratulations of his retirement.

XII. ITEMS FOR INFORMATION/DISCUSSION

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6:55 p.m. A. MAIN-MCVAY TRANSIT STUDY 112 [Tom Schwetz] Action Needed: None. Information Only Staff will provide an update regarding the status of the Main-McVay Transit Study.

7:05 p.m. B. COORDINATED PUBLIC TRANSIT-HUMAN SERVICES TRANSPORTATION PLAN 115 (“COORDINATED PLAN”) [Kris Lyon] Action Needed: None. Information Only Staff will provide an update regarding the status of the Coordinated Plan.

7:15 p.m. C. FARE ORDINANCE UPDATE 148 [Cosette Rees] Action Needed: None. Information Only Staff will provide an update regarding the proposed changes to the fare ordinance.

XIII. WRITTEN REPORTS – RESPOND IF QUESTIONS A. MONTHLY FINANCIAL REPORT - FEBRUARY 150 [Christina Shew] Action Needed: Information Only Attached is the Year-to-Date Financial Report. Financial reports are considered a draft until the conclusion of the fiscal year and completion of the Comprehensive Annual Financial Report.

B. MONTHLY CASH DISBURSEMENTS - MARCH 155 [Christina Shew] Action Needed: Information Only This report is provided in response to the Board’s request to implement financial practices consistent with other public entities. This report provides a complete listing of all non-payroll disbursements for the current month.

C. QUARTERLY GRANT REPORT – PRESENTED: MARCH/JUNE/SEPTEMBER/DECEMBER [Christina Shew] Action Needed: Information Only The Grant Report contains financial data for all Federal Transit Administration (FTA) and Oregon Department of Transportation (ODOT) grants that have a remaining balance or that have had activity within the last quarter. The sources of information are the Transit Award Management System (TrAMS) and the Oregon Public Transit Information System (OPTIS).

D. MONTHLY PERFORMANCE REPORTS - FEBRUARY 160 [Aurora Jackson] Action Needed: Information Only Monthly performance reports will be provided to the Board in response to their request for regular reporting on the District’s performance in several areas. On a quarterly basis, staff will present a review of key metrics that are trending in the performance report.

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Time Page E. MONTHLY DEPARTMENT REPORTS – APRIL 164 [Aurora Jackson] Action Needed: Information Only Monthly department activity reports, and reports throughout the District, are provided for the Board’s information.

XIV. BOARD ANNUAL WORKING AGENDA 184 Attached is a calendar of Action or Information items that will be included on the agenda for future Board meetings.

XV. EXECUTIVE (NON-PUBLIC) SESSION: NONE

7:25 p.m. XVI. ADJOURNMENT The facility used for this meeting is wheelchair accessible. To request a reasonable accommodation or interpreter, including alternative formats of printed materials, please contact LTD’s Administration office no later than 48 hours prior to the meeting at 541-682-5555 (voice) or 7-1-1 (TTY through Oregon Relay).

LTD REGULAR BOARD MEETING April 17, 2019 Page 4 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: MAY EMPLOYEE OF THE MONTH

PRESENTER: Frank Wilson, Public Safety & System Security Division Manager

BACKGROUND: Transit Public Safety Officer Guerin White has been selected to receive the May 2019 Employee of the Month (EOM) award. Guerin was hired as a Transit Public Safety Officer 1 on November 27, 2017; and during that time, has received a “Work Together” award for rendering life-saving aid to a customer.

While on vehicle patrol of the transit system, Officer White witnessed a skateboarder crash, injuring himself. Although the skateboarder was not a transit customer, and did not crash at a District stop, Officer White stopped, and rendered aid and medical attention to the fallen person.

When asked to comment on Guerin’s selection as EOM, Public Safety Division Manager Frank Wilson said:

“Officer White’s compassion and attention to the care of the people of the community epitomizes the mission of the LTD Public Safety Division. Officer White consistently seeks ways to improve the safety and comfort of the transit system, and those who use it.”

AWARD: Guerin will attend the April 17, 2019, meeting to be introduced to the Board and to receive his award.

LTD REGULAR BOARD MEETING April 17, 2019 Page 5 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: PROPOSED FISCAL YEAR 2019-2020 ANNUAL BUDGET

PRESENTER: Christina Shew, Director of Finance

DIRECTOR: Christina Shew, Director of Finance

ACTION REQUESTED: Public Hearing

PURPOSE: To request that the Board of Directors hold a public hearing for the Fiscal Year 2019-2020 (FY20) proposed Budget in accordance with ORS 294.453.

HISTORY: In accordance with ORS 294.408, the Board of Directors must adopt a budget for each of its five funds by the close of the current fiscal year. For LTD, the fiscal year ends on June 30, 2019.

Oregon Budget Law is designed to encourage citizen involvement in the control and expenditure of public funds. Therefore, prior to adoption, the proposed budget must: 1) Be reviewed and approved by a Budget Committee as presented or amended (ORS 294.414); 2) Have a public hearing on the Budget Committee approved budget (ORS 294.453); and 3) self-balance (resources>= expenditure) by fund (OAR 150-294.352(1)-(A).

The proposed Budget for FY20 was posted for public comment on Friday, March 29, 2019. The Budget Committee questioned, reviewed, and provided its recommendation to the Board on the proposed budget on April 3, 2019. A financial summary and Notice of Budget Hearing (form LB-1) was published on April 10, 2019, in accordance with ORS 294.438.

An overview and the highlights of the Budget and the Budget Committee’s recommendation will be presented at the April 17, 2019, Board of Directors meeting. A link to this presentation will be posted to the LTD website prior to the April 17, 2019, Board meeting, but after the April 3, 2019, Budget Committee meeting.

CONSIDERATIONS: In alignment with Oregon Local Budget Law, staff recommend that the Board hold a public hearing regarding the FY20 proposed budget. Budget details are posted on the LTD website.

ALTERNATIVES: • The Board may postpone the public hearing on the FY20 proposed Budget to an alternate date on or before FY20 budget adoption. • The Board may hold a public hearing on the FY20 proposed Budget and request a second public hearing on or before the FY20 Budget adoption.

NEXT STEPS: • Staff will update the FY20 proposed Budget with input from 1) the Budget Committee and 2) written and verbal public comments received. • Staff will be requesting Board adoption of the FY20 budget as presented or amended at the May 15, 2019, Board of Directors meeting. Adoption by the Board of Directors creates the authority for LTD to spend public money effective July 1, 2019. • After FY20 Budget adoption, staff will file the FY20 with the State of Oregon, as required by Oregon Budget Law, and the new budget will become the FY20 business plan beginning July 1, 2019.

SUPPORTING DOCUMENTATION: 1) FY20 Proposed Budget https://www.ltd.org/annual-budget/ 2) FY20 Budget highlights and overview https://www.ltd.org/annual-budget/

PROPOSED MOTION: N/A

LTD REGULAR BOARD MEETING April 17, 2019 Page 6 of 201

March 29, 2019

TO: Lane Transit District Budget Committee

FROM: Aurora Jackson, General Manager Christina Shew, Budget Officer

SUBJECT: Fiscal Year 2019-2020 Budget Message

In accordance with Oregon Budget Law, as set forth in Chapter 294.305 to 294.565 of the Oregon Revised Statutes, Lane Transit District has prepared and is pleased to present its proposed annual budget for Fiscal Year 2019-2020 (FY20). This year’s budget builds on the District’s efforts to stabilize expenditures and improve transparency while exploring innovative and cost-effective approaches to serve our community effectively. The following message describes key budget assumptions, factors impacting District finances, and efforts to strengthen the District’s financial position.

FISCAL YEAR 2020 BUDGET ASSUMPTIONS

LTD's budget is comprised of five funds: General Fund, Specialized Services Fund, Medicaid Fund, Capital Projects Fund, and the Point2point Fund. Each fund maintains a separate budget and balance sheet. The General Fund is the primary fund for LTD's day-to-day operations. Money is transferred from the General Fund to the other four funds to provide local match, cover unfunded mandates, and support vital services.

The following section will explain the several key assumptions that underpin the FY20 budget.

General Fund Revenue Payroll and self-employment taxes comprise the single greatest source of revenue for the General Fund, followed by federal assistance, state assistance, and passenger fares. The General Fund also houses LTD's operating reserves and beginning working capital balances. General Fund Revenues for FY20 are budgeted at $53.4 million, compared to $50.7 million predicted for FY19.

 Payroll and self-employment taxes are roughly flat inclusive of a 0.01 percent rate increase, which takes effect January 2020.  Cash fares and passes are budgeted to decrease by $800,000, largely due to the introduction of new youth and low-income fare programs ($1.2 million) partially offset by increases in fixed-route bus service ($400,000). Both programs are funded by House Bill 2017 Statewide Transportation Improvement Funds (STIF). Special service programs for football and other events are unchanged from FY19 to FY20.  STIF resources in the amount of $300,000 will be used to create a sustainable services reserve to protect the expanded STIF programs and services from unanticipated events.  Utilization of Federal FAST Act formula funding is expected to remain steady at $4.2 million.  Advertising revenue remains unchanged at $300,000 and group pass revenue is down $100,000 due to the new Student Transit Pass program that will take effect in the fall of 2019. The impact of the Student Transit Pass program is offset by STIF resources.

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General Fund Expense LTD's General Fund is proposed to expend $55.1 million in FY20 compared to a predicted expenditure of $52.9 million in FY19. LTD continues to be committed to improving the customer experience to increase ridership. Below are the major factors impacting the expenditures in FY20:

 A new account-based fare payment system will be implemented. Customers will be able to use a mobile application, an electronic card, or a one-use ticket purchased at a local outlet for bus fare. Cash will still be accepted for fare. LTD expects this solution to reduce the total amount of physical cash that the agency must process. The budgeted operational impact in FY20 is $300,000.  The addition of up to 36,000 hours of additional fixed-route service in FY20 and FY21 will provide greater equity and access to transit with a focus on low-income households and students.  FY19 budgeted headcount was 352 but is planned to be reduced to 346 in FY20.  The FY19 – FY21 Amalgamated Transit Union (ATU) agreement was ratified in April 2018, increasing wages 2 percent on July 1, 2019, and 1.5 percent on January 1, 2020.  Fuels and lubricants, LTD's single largest material expenditure line item, is budgeted to increase $200,000 from the FY19 budget. Fuel prices remain low and are holding steady. The average price for FY18 was $2.21 per gallon compared to a FY19 year-to-date average of $2.18. The U.S. Energy Information Administration forecasts relatively flat fuel prices through July 2020. The increased budget is due to a projected increase of approximately 80,000 service miles and a conservative price per gallon of $2.75 to reflect uncontrollable market fluctuations.  Parts have been increasing since FY17 growing $500,000 from FY18 to FY19, but holding steady from FY19 to FY20 at $2.1 million.  Facilities costs increased $600,000 from FY18 to FY19’s year-end projection. This increase was the result of the doubling of the EmX infrastructure. Costs have now stabilized and are $100,000 down from the FY19 projection. No significant infrastructure was added in FY19.  The General Fund transfer to the Specialized Services Fund has increased by $500,000. This increase is based on a reduction of 5310 and STF funds to ADA metro and RideSource services. These are mandated services whose shortfalls in funding must be covered by the General Fund.  A General Fund transfer to the Capital Projects and Point2point Funds will not be needed as both funds have adequate beginning working capital to cover the grant match requirements for FY20.

Specialized Services Fund The Specialized Services Fund (pre-FY20 this was the Accessible Services Fund) houses the District’s non-fixed-route transportation services. Included in this fund are: (1) paratransit services, (2) rural and county services, and (3) other mobility services.

Paratransit Services LTD is federally mandated to provide complimentary paratransit services to individuals with disabilities who are unable to ride fixed-route transit. Demand for this service continues to grow. Over the last 12 months, the number of internal fleet paratransit trips were up 5.8 percent. While LTD cannot limit demand for a federally mandated service, the District can do things to manage for factors beyond its control. LTD utilizes a least-cost, most-appropriate model when booking

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LTD REGULAR BOARD MEETING April 17, 2019 Page 8 of 201 paratransit rides, and the RideSource paratransit brokerage is operated out of a shared one-call, call center that arranges more than a dozen other transportation services. LTD also leverages collaborative partnerships and Medicaid trips that might otherwise be booked as less cost-effective ADA rides. These strategies reduce trip costs and control overhead to help contain expenses.

The paratransit services budget is proposed at $7.5 million compared to a projected $6 million in expenditures for FY19. This increase is the result of new ridership from individuals who receive their services through Mentor Oregon or Full Access Brokerage. In FY19, only individuals who received services through Lane County Senior and Disability Services were eligible for paratransit services. This expanded service will cover approximately 100 individuals in the Eugene-Springfield metropolitan area. The program budget is for 1,000 trips per week, a ridership increase of 30 percent. These trips are reimbursed by the state at 69 percent of cost and would be ADA paratransit trips if not in this program.

Rural and County Services Rural and county service cost is up slightly as a result of STIF-funded rural program enhancements and expansions offset by reduced spending on the service animal and Florence/Yachats pilot programs that are now completed.

Other Services The District provides a number of mobility services. The newest is a mobility as a service pilot that was launched in January 2019 in Cottage Grove. This on-demand service is the first step in our transformation of public transit from an operator of buses to a provider of comprehensive mobility services. In FY20, LTD will expand the test market to include the City of Eugene metropolitan area. These STIF-funded mobility services increase the FY20 budget $600,000 over the FY19 year-end projection.

Medicaid Fund LTD is the contracted broker for non-emergency medical transportation (NEMT) services for Trillium's Medicaid clients. LTD does not control the costs charged by Trillium, which increased in FY19 and then stabilized in FY20.

The proposed FY20 budget for the Medicaid Fund is $12 million, an increase of $900,000 over FY18 and $200,000 over the projection for FY19. This fund remains subject to significant uncertainty due to the political environment and proposals to reduce benefits. The viability of such proposals is unclear, and it is also unclear whether state governments would step in to continue payments for transportation services. Oregon has historically championed medical transportation as a fundamental benefit of Medicaid.

Capital Projects Fund The Capital Projects Fund finances LTD's strategic investments in system expansion as well as projects to optimize our existing infrastructure, including planning, construction, facility maintenance, and repair projects. The proposed FY20 budget for the Capital Projects Fund is $12.8 million compared to the projected FY19 expenditure of $10.9 million, a $1.9 million increase.

Significant projects include a number of investments in bus operations:

 The District has a transit station on River Road in Eugene. This station has a number of operational safety issues and conflicts with the Oregon Department of Transportation’s plan for Beltline. As a result, the District is developing a new station on a previously acquired site at Hunsaker Lane and River Road (aka Santa Clara Transit Station or SCTS). The total project cost is $10.3 million with an expected capital outlay of $5.2 million in FY20.

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LTD REGULAR BOARD MEETING April 17, 2019 Page 9 of 201  The capital outlay costs for a new fare management system in FY20 is a cost of $800,000.  LTD has the fourth oldest fleet among peers. [Source: American Bus Benchmarking Group (ABBG)] LTD will be utilizing federal grants to replace the aging buses in our fleet. Our near-term fleet replacement plan includes the following: o Five new 40-foot electric buses, which will be acquired in FY19 o Five additional 40-foot electric buses, which are planned to be acquired in FY21 o Procurement of four mobility service vehicles in FY20 o The addition of six 60-foot diesel and one 40-foot diesel-hybrid bus in FY21

Point2point Fund LTD houses the region's Transportation Options Program, known as Point2point. The program offers various services including vanpools, carpool schemes, Safe Routes to School, and administration of the annual Business Commute Challenge. Most of the Point2point budget is comprised of federal funds allocated by the Metropolitan Policy Committee (MPC), the governing body of the region's Metropolitan Policy Organization (MPO). Several regional partners, including LTD, provide local funds to match federal dollars in the Point2point Fund. Of the proposed FY20 Point2point Fund budget of $1.6 million, $1.4 million is for programs of which $1 million comes from state and federal grants.

ECONOMIC CONDITIONS

After years of economic expansion, Lane County’s economy is stable but continues to slow. Unemployment is up 0.6 points to 4.8 percent (January 2019), and the number of employed persons in the county have dropped 1.5 percent. The fading fiscal stimulus and business investment, along with the impact of past interest rate increases and ongoing trade tensions, point to a weakened economy this year and next. The Office of Economic Analysis’s preliminary data shows “a flat or declining labor force and a somewhat smaller employed population than a year ago.”

Recessions cannot be predicted; however, the bond market has been flashing ominous warnings with interest rates on long-term government debt falling below the rate on short-term bills signaling the potential for a recession in the nearer term. On the flip side, both IHS Markit and the Wall Street Journal Economic Forecasting Survey put the probability of recession over the next year at 25 percent.

FACTORS IMPACTING BUDGET

The factors impacting the budget are: (1) economic risk resulting in a roughly flat payroll tax base, (2) contractual ATU wage and benefit increases, (3) implementation of a new fare payment system, (4) investment to replace our aging fleet, and (5) new STIF-funded projects, which expand service frequency, connect communities, and reduce costs for youth and low-income riders.

Payroll taxes move in direct proportion to employment and wages. A weakening employment outlook means stagnating payroll tax revenues, which comprise over 70 percent of our General Fund resources. Reductions in this resource resulting from an economic slowdown or downturn has a material impact on the ability for the District to meet its ongoing obligations. The District’s priority is a structural balance to its budget. This means that operating and nonoperating resources must equal or exceed the ongoing operating cash requirements with two months of operating reserve and a reduced reliance on federal formula funds for preventative maintenance expenses. Stagnating payroll tax revenues create an ongoing challenge to manage costs in order to cover existing requirements without utilizing existing working capital or utilizing federal assistance for operations.

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LTD REGULAR BOARD MEETING April 17, 2019 Page 10 of 201 The cost management efforts include: (1) improving service efficiencies, (2) total cost of ownership considerations as we replace our aging fleet, and (3) improving processes to keep personnel costs low.

An agreement covering the period July 1, 2018, through June 30, 2021, was reached with the Amalgamated Transit Union (ATU). This agreement increases wages 2 percent on July 1, 2019, and 1.5 percent on January 1, 2020. This agreement also caps medical insurance premium increases at 8 percent for FY20.

In August, LTD will launch a new and improved fare payment system. The new TouchPass system is an account-based system that will allow customers to utilize a smartcard, paper pass, or smartphone to pay for their fare. The new system will also provide anonymized travel pattern information to inform the District’s service planning staff.

Federal disinvestment in transit bus replacement programs in the MAP-21 transportation authorization, and LTD’s decision to use capital funds to support operations during the recession of the 2000s, have resulted in an aging bus fleet. By the conclusion of FY20, more than 68 percent of LTD’s fleet will have met or exceeded their useful life. As a result, fleet maintenance costs have increased and service reliability is challenged. Non-payroll-related fleet parts and maintenance costs have increased 31 percent since FY18. In FY19, the District will replace a number of its aging buses with diesel, diesel-hybrid, and all-electric vehicles. These replacements are projected to begin to alleviate the escalating parts and maintenance costs. The FY20 maintenance budget is $100,000 higher than the FY19 year-end projection.

The District will be using both formula and competitive state and federal formula grant programs for its fleet replacements. LTD’s ability to replace its aging fleet, using existing formula funds, continues to be limited to $4.2 million, and has been budgeted to support preventative maintenance.

Oregon House Bill 2017 established a new 0.1 percent employee payroll tax to fund public transportation in Oregon that benefits a high percentage of low-income households. STIF funds are divided into Formula Funds (90 percent), Discretionary Funds (5 percent), Intercommunity Discretionary Funds (4 percent), and administrative funds (1 percent). LTD is the Qualified Entity of the STIF funds allocated to Lane County.

In 2018, the LTD Board of Directors appointed the Lane County STIF Advisory Committee to review submitted project proposals from eligible Public Transportation Service Providers for STIF Formula Funds and to develop a prioritized project list that makes up the Lane County STIF Formula Fund Plan. ODOT estimates that Lane County will generate $13,828,000 in STIF Formula Funds from July 2018 to June 2021. Of those funds, $13,115,000 will be generated within the LTD district, and $713,000 will be generated outside of the LTD district.

Three Public Transportation Service Providers submitted project proposals for Lane County STIF Formula Funds. The STIF Advisory Committee reviewed the submitted projects and created two prioritized project lists to be funded at 100 percent of ODOT estimates: projects within the LTD boundary and projects outside of the LTD boundary. In FY20, In-District projects total $9.9 million and Out-of-District projects total $1.2 million.

EFFORTS TO CONTROL BUDGET

The District is undertaking many short-term and long-term efforts to control spending to support ongoing financial responsibility. Those efforts include service efficiencies, internal process reviews, an assessment of the District’s fleet, and efforts to stabilize and increase revenues.

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LTD REGULAR BOARD MEETING April 17, 2019 Page 11 of 201 LTD has contracted with Jarrett Walker + Associates to conduct a comprehensive operations analysis (COA) to study the District's routes, fleet deployment, paratransit operations, and scheduling practices, and to provide recommendations and options to better serve our community. Jarrett Walker + Associate's first set of public scenarios for improvement were provided in January 2019.The LTD Board of Directors reviewed the recommendations from the COA and has begun to develop a long-range transit plan to improve service while ensuring that the changes fit within the framework of the budget and affordability. This transit plan will be adopted by the Board in the summer of 2019 and implemented in the years thereafter.

The District has also contracted with private firms to conduct reviews of current information technology (IT), fleet maintenance, and communications processes to identify priority areas for investment, develop performance metrics, and recommend how to most effectively use limited resources.

As LTD's fleet ages, the District is learning more about the lifetime maintenance costs of various fleet types, including diesel and hybrid-electric. In addition, the District expects to put into service five new 40-foot, fully electric buses in the summer of 2019. In conjunction with the Center for Transportation Excellence (CTE), LTD will study the cost-efficiency of its hybrid-electric and battery- electric vehicles to inform future fleet replacement purchases. The study will examine fuel costs (diesel and electricity), maintenance costs, vehicle reliability, and other key performance indicators.

In addition, the District has restored its two months of working capital reserve in each of its operating funds. This ensures sufficient cash flow for daily operational needs should an unanticipated adverse event occur.

The proposed FY20 budget aligns District costs with its revenues, stabilizes expenditures, provides a reserve account, and develops a solid foundation for long-term fiscal responsibility. The budget year maintains increased connectivity and enhances access while the District analyzes the most efficient way to sustainably meet the community's needs.

I want to thank the Board of Directors, Budget Committee, and LTD staff for their continued commitment to serving the public. The strong leadership from LTD's Board, advisory bodies, partners, taxpayers, and customers has helped LTD emerge as a leader in the transit industry and a public agency of which the community can be proud.

Sincerely,

Aurora Jackson General Manager

Of Christina Shew Budget Officer

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LTD REGULAR BOARD MEETING April 17, 2019 Page 12 of 201 Lane Transit District General Fund Fiscal Year 2019-2020

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2018-19 FY 2019-20 Resources Actual Actual Budget Amended Estimate Proposed

Beginning Working Capital $39,556,136 $18,446,914 $9,918,411 $12,814,032 $12,814,032 10,560,451

Operating Revenues Cash Fares & Passes 4,765,236 4,563,494 4,241,700 4,241,700 4,527,140 3,770,379 Group Passes 2,554,656 2,275,859 2,227,311 2,227,311 2,322,486 2,191,422 Advertising 447,000 270,000 420,000 420,000 300,000 300,000 Special Services 154,541 229,062 238,000 238,000 387,726 378,563

$7,921,433 $7,338,415 $7,127,011 $7,127,011 $7,537,352 $6,640,364 Nonoperating Revenues Payroll Taxes 32,827,455 35,797,722 36,490,588 36,490,588 36,044,742 36,179,910 Self-employment Taxes 1,983,365 2,072,662 2,307,567 2,307,567 1,913,808 1,920,985 State-in-Lieu 411,860 439,600 433,000 433,000 405,038 405,038

Federal Assistance 117,830 2,822,457 4,225,000 4,225,000 4,211,101 4,200,000 State Assistance 2,500,000 2,500,000 0 3,500,000 Local Assistance 40,080 3,450 000 0 Miscellaneous 349,986 166,934 232,500 232,500 268,377 272,414 Interest 201,295 167,305 144,000 144,000 286,696 286,696 Sale of Assets 37,721 12,429 005,927 5,927

$35,969,592 $41,482,559 $46,332,655 $46,332,655 $43,135,689 $46,770,970

Total Resources $83,447,161 $67,267,888 $63,378,077 $66,273,698 $63,487,073 $63,971,785

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2018-19 FY 2019-20 Requirements Actual Actual Budget Amended Estimate Proposed

Operating Requirements

Personnel Services 34,543,789 35,977,281 36,057,218 37,622,568 37,622,568 39,226,510 Materials & Services 8,364,584 8,682,385 10,494,497 10,850,291 10,613,291 10,926,251 Insurance & Risk Services 985,149 1,055,130 1,186,016 1,174,816 1,174,816 1,186,380 Debt Service $43,893,522 $45,714,796 $47,737,731 $49,647,675 $49,410,675 $51,339,141

Transfers Transfer to Specialized Services Fund 2,225,180 2,879,338 2,550,288 2,550,288 2,550,288 3,011,212 Transfer to Medicaid Fund 275,000 394,160 406,500 775,659 775,659 225,003 Transfer to Point2point Fund 192,000 190,000 190,000 190,000 Transfer to Capital Projects Fund 18,487,923 5,273,562 5,414,168 0 0 Contra-charges out of the General Fund $20,988,103 $8,739,060 $8,560,956 $3,515,947 $3,515,947 $3,236,215 Reserves Operating Contingency 52,457 52,457 0 0 Self-Insurance, Risk, and HRA Liability 500,000 $0 $0 $52,457 $52,457 $0 $500,000

Total Requirements $64,881,625 $54,453,856 $56,351,144 $53,216,079 $52,926,622 $55,075,356

Not Appropriated (Board Required FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2018-19 FY 2019-20 Operating Reserve) ** Actual Actual Budget Amended Estimate Proposed

Operating Reserve Working Capital 18,565,536 12,814,032 7,026,933 13,057,619 10,560,451 8,896,429 Requirements & Working Capital $83,447,161 $67,267,888 $63,378,077 $66,273,698 $63,487,073 $63,971,785

LTD REGULAR BOARD MEETING April 17, 2019 Page 13 of 201 Lane Transit District General Fund Fiscal Year 2019-2020

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 14,535,224 12,502,331 12,143,821 12,468,345 12,133,863 Amalgamated Transit Union 21,295,895 24,318,346 24,851,697 25,914,464 27,847,866 Capital-Related Payroll (1,287,330) (797,208) (938,300) (760,241) (755,219) Total Personnel Services $34,543,789 $36,023,469 $36,057,218 $37,622,568 $39,226,510

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Advertising Agency Fees 62,632 107,007 107,000 80,000 65,000 Advertising Media 104,388 0 120,000 0 0 Bus Wash & Cleaning Supplies 28,449 27,924 28,000 33,000 38,000 Cleaning 544,834 790,588 987,000 912,000 865,000 Computer Hardware Support 358,553 956,710 1,216,423 1,218,826 1,103,577 Contracted Security/Professional Services 426,827 14,922 22,500 22,500 22,500 Employee Programs 50,731 121,867 95,600 135,200 188,450 Employee Relations 17,680 759 56,000 0 0 Equipment Service Contracts 54,778 55,583 100,000 101,500 93,000 Facility Skilled Trades 117,916 105,786 155,000 150,600 146,000 Fuel & Lubricants - Buses 2,289,876 2,046,720 2,297,862 2,298,362 2,512,000 Fuel - Administrative Vehicles 23,729 19,636 15,000 30,000 35,000 General Business Expenses 278,353 293,978 402,597 420,264 548,163 General Insurance Premiums 100,094 252,666 124,400 120,400 49,918 General Maintenance/Repair 123,473 141,035 308,700 382,100 296,760 Grant Funded (171,500) 0 0 Maintenance Contract Service - Revenue Vehicles 61,987 0 90,000 0 90,000 Market Research & Information 180,162 0 0 0 0 Office/Computer Supplies 74,678 70,136 189,309 107,500 101,850 Parts & Tires 1,028,298 1,345,363 1,558,601 2,047,171 2,087,440 Payroll-Related Costs 655,217 614,075 779,516 778,816 775,596 Printed Passenger Information 68,508 55,348 63,000 96,000 60,000 Printed Transportation Supplies 424 4,194 3,100 8,900 15,100 Professional Services 1,125,838 1,173,565 1,325,700 1,466,513 1,331,560 Program Supplies 86,352 77,753 114,075 62,725 125,500 Project/Event Supplies 6,522 2,172 3,500 3,500 0 Rebuilds 63,718 111,456 70,000 85,000 70,000 Recruitment Expenses 27,222 20,094 26,500 47,500 30,000 Safety 11,096 8,004 16,500 15,900 15,502 Screening/Medical 35,269 15,500 29,200 27,200 34,210 Shop & Facility Supplies 101,598 160,260 98,915 102,515 121,200 Shop Tooling/Equipment 15,666 3,078 7,500 7,500 7,500 Telecom & Network 158,141 226,471 228,545 229,575 251,581 Training & Travel 219,678 267,068 215,800 214,490 215,800 Transportation Demand Management 90,986 0 0 0 0 Transfer to the Accessible Services Fund (114,401) 0 (152,500) (165,000) Uniforms 106,648 95,292 125,750 132,650 138,750 Utilities 407,464 468,410 579,500 479,000 484,160 Vehicle Liability 229,838 188,389 282,100 262,100 347,864 Warranty (1,824) (1,520) 0 0 0 Website Support 13,934 6,125 8,820 9,800 10,650 Total Material & Services $9,349,733 $9,732,016 $11,680,513 $11,936,607 $12,112,631

Total $43,893,522 $45,755,485 $47,737,731 $49,559,175 $51,339,141

LTD REGULAR BOARD MEETING April 17, 2019 Page 14 of 201 Lane Transit District Department Summary Fiscal Year 2019-2020

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Department Budget Actual Actual Budget Estimate Proposed

EXECUTIVE OFFICE Executive Office Personnel Services 705,327 971,583 682,654 621,240 625,650 Materials & Services 177,682 154,014 224,000 224,000 508,270 $883,009 $1,125,597 $906,654 $845,240 $1,133,920 Board of Directors Personnel Services 0 0 0 0 0 Materials & Services 45,852 0 0 0 0 $45,852 $0 $0 $0 $0 Internal Audit Personnel Services 118,964 0 0 0 0 Materials & Services 1,653 0 0 0 0 $120,618 $0 $0 $0 $0 Public Affairs Personnel Services 280,351 397,520 334,561 186,900 0 Materials & Services 163,005 233,999 211,875 310,875 0 $443,356 $631,519 $546,436 $497,775 $0 Marketing & Communications Personnel Services 580,332 681,718 603,235 531,344 524,723 Materials & Services 443,929 292,894 501,800 293,858 304,000 $1,024,261 $974,612 $1,105,035 $825,202 $828,723 Planning & Development Personnel Services 704,038 1,067,235 921,567 969,046 878,757 Materials & Services 61,675 253,191 314,422 345,135 58,970 $765,712 $1,320,426 $1,235,989 $1,314,181 $937,727 ADMINISTRATIVE SERVICES Human Resources Personnel Services 698,287 649,475 741,765 799,654 735,188 Materials & Services 187,878 210,253 318,900 322,400 376,110 $886,165 $859,728 $1,060,665 $1,122,054 $1,111,298 Finance Personnel Services 1,051,909 759,945 908,912 952,183 905,942 Materials & Services 670,418 355,879 385,859 304,600 574,733 $1,722,326 $1,115,824 $1,294,771 $1,256,783 $1,480,675 Business Services Personnel Services 0 701,953 907,309 766,073 749,497 Materials & Services 0 168,094 141,000 220,400 135,500 $0 $870,047 $1,048,309 $986,473 $884,997 Information Technology Personnel Services 774,845 660,840 668,517 705,470 790,932 Materials & Services 310,795 1,353,475 1,654,628 1,664,971 1,568,788 $1,085,639 $2,014,315 $2,323,145 $2,370,441 $2,359,720 Facilities Management Personnel Services 1,406,552 1,262,726 1,122,665 1,420,659 1,454,821 Materials & Services 1,319,375 1,572,487 2,104,415 2,057,315 1,885,660 $2,725,927 $2,835,213 $3,227,080 $3,477,974 $3,340,481 Insurance & Risk Services Materials & Services 8,803 6,515 14,000 13,500 13,002 Insurance & Risk Services 985,149 1,055,130 1,186,016 1,161,316 1,173,378 $993,952 $1,061,645 $1,200,016 $1,174,816 $1,186,380

LTD REGULAR BOARD MEETING April 17, 2019 Page 15 of 201 Lane Transit District Department Summary Fiscal Year 2019-2020

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Department Budget Actual Actual Budget Estimate Proposed SERVICE DELIVERY Customer Services Personnel Services 670,683 601,238 703,841 616,300 733,422 Materials & Services 9,793 31,061 41,000 41,000 117,500 $680,476 $632,299 $744,841 $657,300 $850,922 Accessible Services Personnel Services 346,712 279,152 169,862 341,797 245,046 Materials & Services 50,133 3,181 8,300 8,300 22,800 $396,845 $282,333 $178,162 $350,097 $267,846 Service Planning Personnel Services 372,298 0 0 0 0 Materials & Services 14,333 0 0 0 0 $386,630 $0 $0 $0 $0 Public Safety Personnel Services 355,682 977,695 996,001 1,003,646 963,893 Materials & Services 106,418 84,734 87,250 85,989 87,250 $462,100 $1,062,429 $1,083,251 $1,089,635 $1,051,143 Point2point* Personnel Services 476,920 3,629 0 8,300 0 Materials & Services 463,552 0 0 0 $940,472 $3,629 $0 $8,300 $0 Intelligent Transportations Systems Personnel Services 296,402 14,016 0 0 0 Materials & Services 227,602 0 0 0 0 $524,004 $14,016 $0 $0 $0 Transit Training Personnel Services 418,467 493,648 139,655 136,372 138,525 Materials & Services 30,103 24,622 29,825 29,825 40,160 $448,570 $518,270 $169,480 $166,197 $178,685 Transit Operations Personnel Services 21,518,437 21,797,668 22,717,684 23,673,679 23,496,049 Materials & Services 517,756 105,822 156,500 138,950 177,810 $22,036,194 $21,903,490 $22,874,184 $23,812,629 $23,673,859 Maintenance Personnel Services 5,176,657 4,703,431 4,438,990 4,889,905 4,484,065 Materials & Services 3,682,495 3,861,083 4,300,723 402,350 428,700 $8,859,151 $8,564,514 $8,739,713 $5,292,255 $4,912,765 Material Management Personnel Services 0 0 0 0 0 Materials & Services 0 0 0 4,400,323 $4,640,000 $0 $0 $0 $4,400,323 $4,640,000 Non-Departmental Personnel Services - STIF Increased Service (1,409,074) 0 0 0 2,000,000 Personnel Services - Retirement Payout 500,000 Materials & Services (128,665) 0 0 0 0 ($1,537,739) $0 $0 $0 $2,500,000

Total $43,893,522 $45,789,906 $47,737,731 $49,647,675 $51,339,141 *FY19 Point2point Administrative Wages, Materials and Services are budgeted in Point2point Fund 014

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Summary by Type Actual Actual Budget Estimate Proposed

Personnel Services 34,543,789 36,023,471 36,057,218 37,622,568 39,226,510 Materials & Services 8,364,584 8,711,304 10,494,497 10,863,791 10,926,251 Insurance & Risk Services 985,149 1,055,130 1,186,016 1,161,316 1,186,380 Total $43,893,522 $45,789,906 $47,737,731 $49,647,675 $51,339,141

LTD REGULAR BOARD MEETING April 17, 2019 Page 16 of 201 Lane Transit District Department Summary Fiscal Year 2019-2020

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Department Budget Actual Actual Budget Estimate Proposed

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2018-19 Personnel Profile Actual Actual Budget Estimate Proposed Executive Office 6.00 6.00 6.00 4.00 4.00 Internal Audit 1.00 0.00 0.00 0.00 0.00 Public Affairs 4.00 4.00 4.00 1.00 0.00 Planning & Development 10.34 10.34 10.34 7.50 7.50 Human Resources 6.00 6.00 5.00 6.00 6.00 Finance 9.70 9.70 9.70 8.70 8.80 Business Services 0.00 0.00 0.00 7.00 7.00 Information Technology 5.00 6.00 6.00 5.00 5.70 Facilities Management 10.00 10.00 10.00 11.00 11.00 Customer Services 9.00 9.00 9.00 8.50 8.00 Accessible Services 2.00 2.00 2.00 2.50 3.00 Marketing 7.50 7.50 7.50 4.00 5.00 Service Planning 0.00 0.00 0.00 0.00 0.00 Public Safety 13.50 13.50 13.50 13.00 13.00 Point2point 4.38 4.38 4.38 6.88 5.50 Transit Training 2.00 2.00 2.00 1.00 1.00 Intelligent Transportation Services 2.00 0.00 0.00 0.00 0.00 Operations 238.00 238.00 230.00 218.00 218.00 Maintenance 44.00 44.00 44.00 40.00 41.00 Total Full-Time Equivalent (FTE) 374.42 372.42 363.42 344.08 344.50

LTD REGULAR BOARD MEETING April 17, 2019 Page 17 of 201 Executive Office

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 705,327 971,583 682,654 621,240 625,650 Amalgamated Transit Union 0 0 0 0 Total $705,327 $971,583 $682,654 $621,240 $625,650 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Professional Services 146,411 71,868 104,000 116,000 345,850 Training & Travel 13,694 33,588 24,000 24,000 43,150 General Business Expenses 11,565 45,226 93,000 81,000 113,170 Office/Computer Supplies 4,135 3,333 3,000 3,000 6,100 Fuel - Administrative Vehicles 1,877 0 0 0 0 Telecom & Network 000 0 0 Total $177,682 $154,014 $224,000 $224,000 $508,270 Percent Change 0% 0%

Total $883,009 $1,125,597 $906,654 $845,240 $1,133,920 Percent Change -7% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed General Manager 1.00 1.00 1.00 1.00 1.00 Assistant General Manager - Service Delivery 1.00 1.00 1.00 0.00 0.00 Assistant General Manager - Administrative Services 1.00 1.00 1.00 0.00 0.00 Assistant General Manager 1.00 1.00 Compliance Manager 1.00 1.00 1.00 0.00 0.00 Clerk of the Board 1.00 1.00 Internal Auditor/TransitStat Manager 1.00 1.00 0.00 0.00 Executive Office Secretary 1.00 1.00 1.00 0.00 0.00 Administrative Secretary 1.00 1.00 Executive Office Assistant 1.00 0.00 0.00 0.00 0.00 Total FTE 6.00 6.00 6.00 4.00 4.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 18 of 201 Board of Directors

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 0 0 0 0 0 Amalgamated Transit Union 0 0 0 0 0 Total $0 $0 $0 $0 $0 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Training & Travel 6,506 0 0 0 0 General Business Expenses 10,444 0 0 0 0 Professional Services 28,902 0 0 0 0 Total $45,852 $0 $0 $0 $0 Percent Change N/A N/A

Total $45,852 $0 $0 $0 $0 Percent Change N/A N/A

LTD REGULAR BOARD MEETING April 17, 2019 Page 19 of 201 Internal Audit

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 118,964 0 0 0 0 Amalgamated Transit Union 0 0 0 0 0 Total $118,964 $0 $0 $0 $0 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Training & Travel 1,503 0 0 0 0 General Business Expenses 150 0 0 0 0 Telecom & Network 000 0 0 Total $1,653 $0 $0 $0 $0 Percent Change N/A N/A

Total $120,617 $0 $0 $0 $0 Percent Change N/A N/A

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Internal Auditor/TransitStat Manager 1.00 0.00 0.00 0.00 0.00 Total FTE 1.00 0.00 0.00 0.00 0.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 20 of 201 Public Affairs

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 280,351 397,520 335,361 186,900 0 Amalgamated Transit Union 0 0 0 0 0 Capital-Related Payroll 0 0 (800) 0 0 Total $280,351 $397,520 $334,561 $186,900 $0 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Professional Services 70,865 97,420 110,000 215,000 0 General Business Expenses 72,790 98,041 88,375 84,375 0 Training & Travel 17,398 36,980 10,000 10,000 0 Office/Computer Supplies 1,952 1,559 3,500 1,500 0 Project/Event Supplies 000 0 0 Telecom & Network 000 0 0 Total $163,005 $233,999 $211,875 $310,875 $0 Percent Change 47% 0%

Total $443,356 $631,519 $546,436 $497,775 $0 Percent Change -9% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Public Affairs 1.00 1.00 1.00 0.00 0.00 Administrative Secretary 1.00 1.00 1.00 0.00 0.00 Clerk of the Board 1.00 1.00 1.00 0.00 0.00 Public Information Officer 1.00 1.00 1.00 0.00 0.00 Total FTE 4.00 4.00 4.00 0.00 0.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 21 of 201 Marketing & Communications

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 580,332 682,062 632,635 537,944 532,238 Amalgamated Transit Union 0 0 0 0 0 Capital-Related Payroll 0 (344) (29,400) (6,600) (7,515) Total $580,332 $681,718 $603,235 $531,344 $524,723 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Advertising Media 101,119 0 120,000 0 0 General Business Expenses 51,565 4,165 12,800 16,358 32,500 Printed Passenger Information 68,508 55,348 63,000 96,000 60,000 Professional Services 58,088 18,768 31,500 26,000 115,000 Program Supplies 59,292 66,451 80,500 38,500 23,000 Office/Computer Supplies 32,163 36,490 79,000 25,000 7,000 Project/Event Supplies 6,522 2,172 3,500 3,500 0 Advertising Agency Fees 62,632 107,007 107,000 80,000 65,000 Training & Travel 3,792 2,393 4,500 8,500 1,500 Market Research & Information 000 0 0 Telecom & Network 248 100 0 0 0 Total $443,929 $292,894 $501,800 $293,858 $304,000 Percent Change -41% 0%

Total $1,024,261 $974,612 $1,105,035 $825,202 $828,723 Percent Change -25% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Marketing & Communications Manager 1.00 1.00 1.00 1.00 0.00 Marketing & Communications Representative 2.00 2.00 2.00 2.00 2.00 Project Communications Coordinator 1.00 1.00 1.00 0.00 0.00 Graphic Designer 1.50 1.50 1.50 1.00 1.00 Marketing Technician 1.00 1.00 1.00 1.00 1.00 Administrative Secretary 1.00 Distribution Coordinator 1.00 1.00 1.00 0.00 0.00 Total FTE 7.50 7.50 7.50 5.00 5.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 22 of 201 Planning & Development

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 704,038 1,220,000 1,147,467 1,047,446 977,310 Amalgamated Transit Union 0 0 0 0 0 Capital-Related Payroll 0 (152,765) (225,900) (78,400) (98,553) Total $704,038 $1,067,235 $921,567 $969,046 $878,757 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Professional Services 47,442 187,263 230,000 266,013 3,000 Training & Travel 9,513 13,514 10,000 10,000 0 General Business Expenses 4,664 52,414 74,122 69,122 55,970 Office/Computer Supplies 55 0 300 0 0 Telecom & Network 000 0 0 Total $61,675 $253,191 $314,422 $345,135 $58,970 Percent Change 10% 0%

Total $765,712 $1,320,426 $1,235,989 $1,314,181 $937,727 Percent Change 6% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Planning & Development 1.00 1.00 1.00 1.00 1.00 Senior Project Manager 1.00 1.00 1.00 0.00 0.00 Sustainability Program Manager 0.50 0.50 Service Planner 1.00 1.00 1.00 0.00 0.00 Transit Planner 1.00 1.00 Development Planner 1.00 1.00 1.00 1.00 1.00 Senior Development Planner 1.00 1.00 Development Planning Associate 1.00 1.00 Associate Planner 1.00 1.00 1.00 0.00 0.00 Associate Service Planner 2.00 2.00 2.00 0.00 0.00 Service Planning Associate 2.00 2.00 Planning Technician 1.00 1.00 1.00 0.00 0.00 Administrative Secretary 1.00 1.00 1.00 0.00 0.00 Interns 1.34 1.34 1.34 0.00 0.00 Total FTE 10.34 10.34 10.34 7.50 7.50

LTD REGULAR BOARD MEETING April 17, 2019 Page 23 of 201 Human Resources

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 698,287 649,706 742,065 802,854 735,863 Amalgamated Transit Union 0 0 0 0 Capital-Related Payroll 0 (232) (300) (3,200) (675) Total $698,287 $649,475 $741,765 $799,654 $735,188 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Employee Programs 34,471 92,087 67,500 107,100 156,750 Training & Travel 41,334 55,102 73,000 73,000 73,750 Employee Relations 17,680 759 56,000 0 0 Professional Services 17,984 16,698 52,000 52,000 67,000 Screening/Medical 35,269 15,500 29,200 27,200 34,210 Recruitment Expenses 27,222 20,094 26,500 47,500 30,000 General Business Expenses 10,952 9,045 11,700 14,500 12,900 Office/Computer Supplies 2,966 968 3,000 1,100 1,500 Telecom & Network 000 0 0 Total $187,878 $210,253 $318,900 $322,400 $376,110 Percent Change 1% 0%

Total $886,165 $859,728 $1,060,665 $1,122,054 $1,111,298 Percent Change 6% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Human Resources & Risk Management 1.00 1.00 1.00 1.00 1.00 Risk Manager 1.00 1.00 1.00 1.00 1.00 Senior Human Resources Analyst 1.00 1.00 1.00 1.00 1.00 Training Specialist 1.00 1.00 0.00 0.00 0.00 Claims Specialist 1.00 1.00 1.00 0.00 0.00 Human Resources/Risk Generalist 1.00 1.00 Human Resources Generalist 0.00 0.00 0.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 Total FTE 6.00 6.00 5.00 6.00 6.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 24 of 201 Finance

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 1,051,909 759,945 917,312 952,183 905,942 Amalgamated Transit Union 0 0 0 0 0 Capital-Related Payroll 0 (8,400) 0 0 Total $1,051,909 $759,945 $908,912 $952,183 $905,942 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Professional Services 644,426 343,533 354,400 288,000 402,000 Training & Travel 11,564 4,450 15,000 7,000 2,400 Office/Computer Supplies 2,513 5,583 9,959 4,600 4,600 General Business Expenses 11,338 1,735 5,500 3,800 164,473 General Maintenance/Repair 577 578 1,000 1,200 1,260 Telecom & Network 000 0 0 Total $670,418 $355,879 $385,859 $304,600 $574,733 Percent Change -21% 0%

Total $1,722,326 $1,115,824 $1,294,771 $1,256,783 $1,480,675 Percent Change -3% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Finance 1.00 1.00 1.00 1.00 1.00 Business Process Manager 1.00 1.00 Controller 1.00 1.00 1.00 0.00 0.00 Controller I 1.00 1.00 Procurement Manager 1.00 1.00 1.00 0.00 0.00 Payroll Technician 1.00 1.00 1.00 1.00 1.00 Purchasing Specialist 1.00 1.00 1.00 0.00 0.00 Grant Analyst I 1.00 1.00 1.00 1.00 1.00 Accounting Technician 2.00 2.00 2.00 2.00 2.00 Administrative Finance Coordinator 1.00 1.00 1.00 1.00 0.40 Accounting Assistant 0.70 0.70 0.70 0.70 0.00 Multi-team Assistant 1.40 Total FTE 9.70 9.70 9.70 8.70 8.80

LTD REGULAR BOARD MEETING April 17, 2019 Page 25 of 201 Business Services

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 0 0 540,809 373,994 749,497 Amalgamated Transit Union 0 0 371,300 392,079 Capital-Related Payroll 0 0 (4,800) 0 Total $0 $0 $907,309 $766,073 $749,497 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Professional Services 00105,200 185,000 65,000 Training & Travel 0012,000 12,000 10,000 Office/Computer Supplies 005,000 5,000 5,000 General Business Expenses 0015,800 15,900 53,000 Computer Hardware Support 0 0 0 0 0 Uniforms 0 0 2,500 2,500 2,500 General Maintenance/Repair 00500 0 0 Total $0 $0 $141,000 $220,400 $135,500 Percent Change N/A N/A

Total $0 $0 $1,048,309 $986,473 $884,997 Percent Change N/A N/A

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Business Services 1.00 1.00 Compliance Manager 0.00 0.00 Procurement Manager 0.00 Materials Management Supervisor 1.00 1.00 Procurement Contract Officer 0.00 0.00 Procurement Specialist 1.00 1.00 Buyer 1.00 1.00 Buyer II 1.00 0.00 Buyer I 3.00 0.00 Lead Inventory Technician 1.00 Inventory Technician 2.00 Total FTE 0.00 0.00 0.00 8.00 7.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 26 of 201 Procurement

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 0 368,506 0 0 0 Amalgamated Transit Union 0 333,447 0 0 0 Capital-Related Payroll 0 0 Total $0 $701,953 $0 $0 $0 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Professional Services 0 120,184 0 0 0 Training & Travel 0 13,565 0 0 0 Office/Computer Supplies 0 687 0 0 0 General Business Expenses 0 15,689 0 0 0 Computer Hardware Support 0 15,542 0 0 0 Uniforms 0 2,427 0 0 0 General Maintenance/Repair 000 0 0 Total $0 $168,094 $0 $0 $0 Percent Change N/A N/A

Total $0 $870,047 $0 $0 $0 Percent Change N/A N/A

Personnel Profile FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Procurement Manager 1.00 0.00 0.00 0.00 Purchasing Specialist 1.00 0.00 0.00 0.00 Inventory Supervisor 1.00 0.00 0.00 0.00 Lead Inventory Technician 1.00 0.00 0.00 0.00 Inventory Technician 2.00 0.00 0.00 0.00 Total FTE 0.00 6.00 0.00 0.00 0.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 27 of 201 Information Technology

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 774,845 720,139 861,917 713,111 796,044 Amalgamated Transit Union 0 0 0 0 Capital-Related Payroll 0 (59,299) (193,400) (7,641) (5,112) Total $774,845 $660,840 $668,517 $705,470 $790,932 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Computer Hardware Support 227,580 933,794 1,209,423 1,208,826 1,088,577 Equipment Service Contracts 0 24,914 25,000 25,000 27,500 General Business Expenses 22,992 1,046 3,800 3,660 4,800 Office/Computer Supplies 0 13,763 47,000 47,000 54,000 Parts & Tires 0 4,022 22,740 19,810 22,740 Professional Services 22,714 175,644 143,000 155,000 143,000 Shop & Facility Supplies 8,224 624 2,700 2,700 6,700 Telecom & Network 6,231 171,524 184,145 185,175 202,821 Training & Travel 160 22,020 8,000 8,000 8,000 Website Support 22,893 6,125 8,820 9,800 10,650 Total $310,795 $1,353,476 $1,654,628 $1,664,971 $1,568,788 Percent Change 1% 0%

Total $1,085,639 $2,014,316 $2,323,145 $2,370,441 $2,359,720 Percent Change 2% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Information Technology 1.00 1.00 1.00 1.00 0.00 Director of IT & Strategic Innovation 1.00 Intelligent Transportation Systems Manager 1.00 1.00 1.00 1.00 Database Administrator 1.00 Business Intelligence Analyst 1.00 1.00 1.00 1.00 0.00 Applications Administrator 1.00 1.00 1.00 1.00 1.00 IT Systems Engineer II 1.00 IT Project Manager 1.00 1.00 1.00 1.00 0.00 IT Systems Engineer I 1.00 0.00 IT Network Engineer I 0.00 IT Support Technician II 1.00 1.00 1.00 0.00 0.70 Total FTE 5.00 6.00 6.00 6.00 5.70

LTD REGULAR BOARD MEETING April 17, 2019 Page 28 of 201 Facilities Management

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 1,320,238 1,181,521 1,176,665 1,368,797 1,403,823 Amalgamated Transit Union 86,314 83,026 88,100 81,862 81,724 Capital-Related Payroll 0 (1,821) (142,100) (30,000) (30,726) Total $1,406,552 $1,262,726 $1,122,665 $1,420,659 $1,454,821 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Cleaning 544,834 790,588 987,000 912,000 865,000 Utilities 407,464 468,410 579,500 479,000 484,160 General Maintenance/Repair 93,835 113,542 248,200 324,900 236,500 Professional Services 48,531 54,551 95,000 88,000 95,000 Facility Skilled Trades 117,916 105,786 155,000 150,600 146,000 Shop & Facility Supplies 37,318 49,473 46,215 48,315 59,500 General Business Expenses 21,870 18,192 24,500 63,000 38,500 Transfer to the Accessible Services Fund 0 (67,576) (114,500) (95,500) (111,000) Fuel - Administrative Vehicles 2,480 0 0 0 0 Training & Travel 11,926 8,454 8,000 8,000 4,000 Equipment Service Contracts 32,064 30,669 75,000 76,500 65,500 Office/Computer Supplies 949 255 500 500 1,000 Uniforms 0 152 0 2,000 1,500 Telecom & Network 189 (10) 0 0 0 Total $1,319,375 $1,572,487 $2,104,415 $2,057,315 $1,885,660 Percent Change -2% 0%

Total $2,725,927 $2,835,213 $3,227,080 $3,477,974 $3,340,481 Percent Change 8% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Facilities 1.00 1.00 1.00 1.00 1.00 Facilities Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Project Coordinator 1.00 1.00 1.00 0.00 0.00 Facilities Project Manager 1.00 1.00 Systems Specialist 1.00 1.00 1.00 1.00 0.00 Facilities Services Specialist 1.00 Facilities Maintenance Generalist II 3.00 3.00 3.00 3.00 2.00 Facilities Maintenance Generalist I 1.00 1.00 1.00 1.00 2.00 Facilities Laborer 1.00 Station Cleaner 1.00 1.00 1.00 1.00 1.00 Facilities Administrative Coordinator II 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 0.00 Total FTE 10.00 10.00 10.00 10.00 11.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 29 of 201 Insurance & Risk Services

Insurance & Risk Services & Materials & FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Services Actual Actual Budget Estimate Proposed Payroll-Related Costs 655,217 614,075 779,516 778,816 775,596 Vehicle Liability 229,838 188,389 282,100 262,100 347,864 General Insurance Premiums 100,094 252,666 124,400 120,400 49,918 Safety 8,803 6,515 14,000 13,500 13,002 Total $993,952 $1,061,645 $1,200,016 $1,174,816 $1,186,380 Percent Change -2% 0%

LTD REGULAR BOARD MEETING April 17, 2019 Page 30 of 201 Customer Services

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 66,989 46,985 89,691 0 107,669 Amalgamated Transit Union 603,695 554,928 648,900 616,300 625,753 Capital-Related Payroll (675) (34,750) 0 0 Total $670,683 $601,238 $703,841 $616,300 $733,422 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Training & Travel 490 5,818 5,000 5,000 3,500 Program Supplies 3,643 6,040 17,500 11,500 86,500 Printed Transportation Supplies 0 3,935 0 6,000 12,000 Office/Computer Supplies 1,781 2,531 6,900 6,900 6,900 General Business Expenses 2,388 10,160 6,100 6,100 3,100 Uniforms 1,491 2,577 5,500 5,500 5,500 Total $9,793 $31,061 $41,000 $41,000 $117,500 Percent Change 0% 0%

Total $680,476 $632,299 $744,841 $657,300 $850,922 Percent Change -12% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Customer Services & Planning 0.00 0.00 0.00 0.50 0.00 Customer & Accessible Services Manager 1.00 1.00 1.00 0.00 0.00 Lead Customer Service Representative 2.00 2.00 2.00 2.00 2.00 Customer Service Representative 5.00 5.00 5.00 5.00 5.00 Administrative Services Assistant 1.00 1.00 1.00 1.00 1.00 Total FTE 9.00 9.00 9.00 8.50 8.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 31 of 201 Accessible Services

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 346,712 431,103 169,862 507,497 390,271 Amalgamated Transit Union 000 0 0 Capital-Related Payroll (151,950) (165,700) (145,225) Total $346,712 $279,152 $169,862 $341,797 $245,046 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Telecom & Network 28,721 28,358 29,000 29,000 33,000 Training & Travel 2,927 8,809 5,000 5,000 10,000 General Business Expenses 11,156 4,798 15,000 13,000 9,500 Transfer to the Accessible Services Fund (46,825) (57,000) (54,000) Office/Computer Supplies 41 0 4,300 3,300 4,300 Computer Hardware Support 7,288 7,374 7,000 10,000 15,000 Program Supplies 0 666 5,000 5,000 5,000 Grant Funded 00(57,000) 0 0 Total $50,133 $3,181 $8,300 $8,300 $22,800 Percent Change 0% 0%

Total $396,845 $282,333 $178,162 $350,097 $267,846 Percent Change 97% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Customer Services & Planning 0.00 0.00 0.00 0.50 1.00 Human Services Transportation Coordinator 1.00 1.00 1.00 1.00 1.00 Accessible Services Specialist 1.00 1.00 1.00 1.00 1.00 Total FTE 2.00 2.00 2.00 2.50 3.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 32 of 201 Service Planning

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 371,069 0 0 0 0 Amalgamated Transit Union 1,229 0 0 0 0 Total $372,298 $0 $0 $0 $0 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Professional Services 9,537 0 0 0 0 Training & Travel 4,225 0 0 0 0 General Business Expenses 571 0 0 0 0 Office/Computer Supplies 000 0 0 Telecom & Network 000 0 0 Total $14,333 $0 $0 $0 $0 Percent Change N/A N/A

Total $386,630 $0 $0 $0 $0 Percent Change N/A N/A

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Customer Services & Planning 0.00 0.00 0.00 0.00 0.00 Planning & Development Manager 0.00 0.00 0.00 0.00 0.00 Transit Planner 0.00 0.00 0.00 0.00 0.00 Total FTE 0.00 0.00 0.00 0.00 0.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 33 of 201 Public Safety

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 355,682 977,695 996,001 1,003,646 963,893 Amalgamated Transit Union 000 0 0 Total $355,682 $977,695 $996,001 $1,003,646 $963,893 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Professional Services 0 2,936 4,000 4,000 4,000 Training & Travel 3,252 21,784 10,000 10,000 10,000 Contracted Security/Professional Services 83,002 14,922 22,500 22,500 22,500 General Business Expenses 7,304 9,364 18,250 18,239 18,250 Project/Event Supplies 0 0 0 0 0 Printed Transportation Supplies 424 259 2,500 2,500 2,500 Program Supplies 2,004 1,972 3,000 3,000 3,000 Uniforms 165 7,784 750 10,750 10,750 Safety 0 861 1,500 1,500 1,500 Office/Computer Supplies 7,238 869 12,250 1,000 2,250 Telecom & Network 3,031 23,984 12,500 12,500 12,500 Total $106,418 $84,734 $87,250 $85,989 $87,250 Percent Change -1% 0%

Total $462,100 $1,062,429 $1,083,251 $1,089,635 $1,051,143 Percent Change 1% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Public Safety & System Security Manager 1.00 1.00 1.00 1.00 1.00 Chief of Public Safety and System Security 0.00 0.00 Public Safety Intelligence Analyst 1.50 1.50 1.50 1.00 1.00 Transit Public Safety Lieutenant 1.00 1.00 1.00 1.00 1.00 Transit Public Safety Sergeant 1.00 1.00 1.00 1.00 1.00 Transit Public Safety Officer I 7.00 7.00 7.00 7.00 7.00 Fare Inspector 2.00 2.00 2.00 2.00 2.00 Total FTE 13.50 13.50 13.50 13.00 13.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 34 of 201 Point2point

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services * Actual Actual Budget Estimate Proposed Administration 476,920 431,861 0 477,000 473,739 Amalgamated Transit Union 000 0 0 Capital-Related Payroll (428,232) (468,700) (473,739) Total $476,920 $3,629 $0 $8,300 $0 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services * Actual Actual Budget Estimate Proposed Market Research & Information 180,162 0 0 0 0 Transportation Demand Management 90,986 0 0 0 0 General Business Expenses 26,785 0 0 0 0 Program Supplies 15,437 0 0 0 0 Advertising Media 3,269 0 0 0 0 Office/Computer Supplies 4,267 0 0 0 0 Professional Services 14,150 0 0 0 0 Training & Travel 5,462 0 0 0 0 Website Support 5,710 0 0 0 0 Computer Hardware Support 265 0 0 0 0 Safety 116,811 0 0 0 0 Telecom & Network 248 0 0 0 0 Total $463,552 $0 $0 $0 $0 Percent Change 0%

Total $940,472 $3,629 $0 $8,300 $0 Percent Change

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile* Actual Actual Budget Estimate Proposed Transportation Options Program Manager 1.00 1.00 1.00 1.00 1.00 Rideshare Program Specialist 1.00 1.00 1.00 1.00 1.00 Transportation Options Specialist 0.00 0.00 0.00 2.00 2.00 SmartTrips Coordinator 1.00 1.00 1.00 0.00 0.00 Schools Program Coordinator 1.00 1.00 1.00 0.00 0.00 Transportation Options Program Assistant 1.50 1.50 Intern 0.38 0.38 0.38 0.00 0.00 Total FTE 4.38 4.38 4.38 5.50 5.50 *FY20 Point2point Administrative Wages, Materials and Services are budgeted in Point2point Fund 014, see page 64

LTD REGULAR BOARD MEETING April 17, 2019 Page 35 of 201 Intelligent Transportation Systems

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 296,402 14,016 0 0 0 Amalgamated Transit Union 000 0 0 Total $296,402 $14,016 $0 $0 $0 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Telecom & Network 98,285 0 0 0 0 Computer Hardware Support 123,420 0 0 0 0 Professional Services 646 0 0 0 0 Training & Travel (35) 0 0 0 0 Parts & Tires 4,104 0 0 0 0 Shop & Facility Supplies 1,117 0 0 0 0 Rebuilds 0 0 0 0 0 General Business Expenses 67 0 0 0 0 Office/Computer Supplies 000 0 0 Total $227,602 $0 $0 $0 $0 Percent Change N/A N/A

Total $524,004 $14,016 $0 $0 $0 Percent Change N/A N/A

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Intelligent Transportation Systems Manager 1.00 0.00 0.00 0.00 0.00 Engineering Technician 1.00 0.00 0.00 0.00 0.00 Total FTE 2.00 0.00 0.00 0.00 0.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 36 of 201 Transit Training

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 165,818 160,513 139,655 136,372 138,525 Amalgamated Transit Union 252,649 333,133 0 0 0 Total $418,467 $493,646 $139,655 $136,372 $138,525 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Training & Travel 16,810 15,273 7,300 9,990 10,400 General Business Expenses 3,013 2,822 6,850 5,960 10,750 Professional Services 7,095 4,400 8,000 8,000 11,710 Office/Computer Supplies 875 586 4,000 2,500 2,500 Uniforms 0 301 0 1,200 1,500 Program Supplies 2,309 1,240 3,675 2,175 3,300 Total $30,103 $24,622 $29,825 $29,825 $40,160 Percent Change 0% 0%

Total $448,570 $518,268 $169,480 $166,197 $178,685 Percent Change -2% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Operations Training Supervisor 1.00 1.00 1.00 1.00 1.00 Lead Instructor 1.00 1.00 1.00 0.00 0.00 Total FTE 2.00 2.00 2.00 1.00 1.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 37 of 201 Transit Operations

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 2,488,809 2,406,689 2,503,687 2,710,659 2,513,232 Amalgamated Transit Union 19,029,629 19,390,979 20,213,997 20,963,020 20,982,817 Total $21,518,437 $21,797,668 $22,717,684 $23,673,679 $23,496,049 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Uniforms 55,068 29,472 57,000 50,200 60,500 General Business Expenses 43,848 20,097 24,300 22,800 28,750 Training & Travel 30,026 19,634 18,000 18,000 29,100 Employee Programs 16,260 29,779 28,100 28,100 31,700 Fuel - Administrative Vehicles 7,062 0 0 0 0 Contracted Security/Professional Services 343,826 0 0 0 0 Office/Computer Supplies 6,578 2,398 7,100 3,600 3,700 Program Supplies 3,666 1,385 4,400 2,550 4,700 Professional Services 4,750 300 13,600 10,000 15,000 Bus Wash & Cleaning Supplies 1,938 0 0 0 0 Telecom & Network 4,251 2,129 2,400 2,400 2,760 Printed Transportation Supplies 00600 400 600 Safety 482 629 1,000 900 1,000 Total $517,756 $105,822 $156,500 $138,950 $177,810 Percent Change -11% 0%

Total $22,036,194 $21,903,490 $22,874,184 $23,812,629 $23,673,859 Percent Change 4% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Transit Operations 1.00 1.00 1.00 1.00 1.00 Transit Services Manager 1.00 1.00 Operations Supervisor 14.00 14.00 14.00 14.00 14.00 Transit Administrative Coordinator 1.00 1.00 1.00 1.00 1.00 Transit Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Bus Operator 221.00 221.00 213.00 202.00 200.00 Total FTE 238.00 238.00 230.00 220.00 218.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 38 of 201 Maintenance

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 1,255,611 1,084,668 992,890 1,028,702 931,829 Amalgamated Transit Union 3,921,046 3,620,652 3,529,400 3,861,203 3,552,236 Capital-Related Payroll (1,889) (83,300) 0 0 Total $5,176,657 $4,703,431 $4,438,990 $4,889,905 $4,484,065 FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Fuel & Lubricants - Buses 2,289,876 2,046,720 2,297,862 0 0 Parts & Tires 1,024,194 1,341,342 1,535,861 135,400 139,700 Professional Services 27,013 80,000 75,000 53,500 65,000 Maintenance Contract Service - Revenue Vehicles 61,987 0 90,000 0 90,000 Uniforms 49,925 52,580 60,000 60,500 56,500 Shop & Facility Supplies 63,163 110,164 50,000 1,500 5,000 Shop Tooling/Equipment 15,666 3,078 7,500 7,500 7,500 Training & Travel 16,299 5,682 6,000 6,000 10,000 Equipment Service Contracts 000 0 0 Bus Wash & Cleaning Supplies 26,511 27,924 28,000 20,000 25,000 Fuel - Administrative Vehicles 12,309 19,636 15,000 0 0 Office/Computer Supplies 2,933 1,114 3,500 2,500 3,000 General Business Expenses 1,388 1,184 2,500 2,450 2,500 Warranty (1,824) (1,520) 0 0 0 Rebuilds 63,718 111,456 70,000 0 0 Telecom & Network 276 387 500 500 500 General Maintenance/Repair 29,062 26,915 59,000 24,000 24,000 Total $3,682,495 $3,826,663 $4,300,723 $313,850 $428,700 Percent Change -93% 0%

Total $8,859,151 $8,530,093 $8,739,713 $5,203,755 $4,912,765 Percent Change -40% 0%

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Profile Actual Actual Budget Estimate Proposed Director of Maintenance 1.00 1.00 1.00 1.00 0.00 Director of Fleet Management 1.00 Maintenance Supervisor 3.00 3.00 3.00 3.00 3.00 Maintenance Technical Supervisor 1.00 1.00 1.00 1.00 1.00 Inventory Supervisor 1.00 1.00 1.00 0.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 Lead Journey-Level Mechanic Instructor 0.00 0.00 0.00 0.00 0.00 Lead Journeyman Mechanic Instructor 0.00 0.00 0.00 0.00 0.00 Lead Journey-Level Mechanic 4.00 4.00 4.00 3.00 3.00 Lead Journeyman Mechanic 0.00 0.00 0.00 0.00 0.00 Journeyman Mechanic Instructor 0.00 0.00 Journey-Level Mechanic 18.00 18.00 18.00 19.00 20.00 Journeyman Mechanic 0.00 0.00 0.00 0.00 0.00 Journey-Level Tire Specialist 1.00 1.00 1.00 1.00 1.00 Journeyman Tire Specialist 0.00 0.00 0.00 0.00 0.00 General Service Worker 6.00 6.00 6.00 5.00 5.00 Lead Inventory Technician 1.00 1.00 1.00 0.00 0.00 Inventory Technician 2.00 2.00 2.00 0.00 0.00 Lead Detailer 0.00 0.00 0.00 1.00 1.00 Engineering Technician 0.00 0.00 0.00 1.00 1.00 Equipment Detail Technician 5.00 5.00 5.00 4.00 4.00 Total FTE 44.00 44.00 44.00 40.00 41.00

LTD REGULAR BOARD MEETING April 17, 2019 Page 39 of 201 Materials Management

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Personnel Services Actual Actual Budget Estimate Proposed Administration 0 0 Amalgamated Transit Union 0 0 Total $0 $0 $0 $0 $0 Materials & Services FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Fuel & Lubricants - Buses 2,512,000 Parts & Tires 1,925,000 Shop & Facility Supplies 50,000 Bus Wash & Cleaning Supplies 13,000 Fuel - Administrative Vehicles 35,000 Rebuilds 70,000 Telecom & Network 0 General Maintenance/Repair 35,000 0 0 Total $0 $0 $0 $0 $4,640,000 Percent Change - 0%

Total $0 $0 $0 $0 $4,640,000 Percent Change 0%

LTD REGULAR BOARD MEETING April 17, 2019 Page 40 of 201 Non-Departmental

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Materials & Services Actual Actual Budget Estimate Proposed Personnel Services - STIF Increased Service (1,280,409) 0 0 0 2,000,000 Personnel Services 500,000 Materials & Services (128,665) 0 0 0 0 Total ($1,409,074) $0 $0 $0 $2,500,000 Percent Change

LTD REGULAR BOARD MEETING April 17, 2019 Page 41 of 201 Lane Transit District Specialized Services Fund Fiscal Year 2019-2020

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Resources Actual Actual Budget Estimate Proposed

Beginning Working Capital $145,585 ($186,217) $292,623 $146,644 $498,262

Operating Revenues Passenger Fares 299,505 307,808 388,790 350,000 300,000 Federal Assistance 2,077,516 2,419,408 2,880,096 2,880,096 3,516,694 State Assistance 1,173,555 849,384 1,418,850 1,418,850 2,092,110 Local Assistance 124,360 115,504 123,550 123,550 191,160 Miscellaneous 200 0 0 0 $3,674,936 $3,692,304 $4,811,286 $4,772,496 $6,099,964 Other Sources Transfer from General Fund * 2,273,633 2,879,338 2,550,288 2,550,288 3,011,212 $2,273,633 $2,879,338 $2,550,288 $2,550,288 $3,011,212

Total Resources $6,094,154 $6,385,425 $7,654,197 $7,469,428 $9,609,438 * Excludes contra payroll and material and services transfers, which are included within the requirements section below.

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Requirements Actual Actual Budget Estimate Proposed

Operating Requirements

Eugene-Springfield Services ADA RideSource 4,975,665 5,247,670 5,798,356 5,686,646 6,788,567 Transit Training and Hosts 106,129 118,583 154,438 154,439 154,038 Special Transport 100,770 90,823 98,350 98,350 115,532 STIF Grant Administration 280,000 LTD Staff Time 33,000 33,000 145,000 $5,182,564 $5,457,076 $6,084,144 $5,972,435 $7,483,137 Rural Lane County Services South Lane & STIF Expansion 138,073 137,893 152,014 152,014 249,399 Oakridge & STIF Expansion 187,504 233,367 216,538 248,240 241,514 Florence & STIF Expansion 256,890 197,316 215,298 222,098 417,106 Florence/Yachats 3,877 573 286,410 166,750 0 Volunteer Coordination 377 64,552 116,000 0 0 Service Animal Program 2,318 86,500 45,000 0 $586,721 $636,019 $1,072,760 $834,102 $908,019 Other Services Mobility Management 93,106 98,563 189,670 139,670 140,862 Crucial Connections 3,882 3,645 5,000 10,000 7,500 Veterans Transportation 6,589 9,459 10,000 15,000 12,500 Mobility as a Service 595,000 Lane County Coordination 58,669 34,019 0 0 0 $162,246 $145,686 $204,670 $164,629 $755,862

Total Operating Requirements $5,931,531 $6,238,781 $7,361,574 $6,971,166 $9,147,018

Contingency $0 $0 $130,000 $0 $0

Total Requirements $5,931,531 $6,238,781 $7,491,574 $6,971,166 $9,147,018

Not Appropriated (Board Required FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Operating Reserve) ** Actual Actual Budget Estimate Proposed Operating Reserve Working Capital 162,623 146,644 162,623 498,262 462,420 Requirements & Working Capital $6,094,154 $6,385,425 $7,654,197 $7,469,428 $9,609,438 ** - Not appropriated; Board required operating reserves cannot be used without Board approval

FY 2017-18 FY 2018-19 FY 2019-20 Actual Estimate Proposed Percentage Change Analysis compared with compared with compared with FY 2016-17 FY 2017-18 FY 2018-19 Actual Actual Budget

Total Resources 4.8% 17.0% 25.5% Transfer from General Fund 26.6% -11.4% 18.1% Total Requirements 5.2% 11.7% 22.1%

LTD REGULAR BOARD MEETING April 17, 2019 Page 42 of 201 Lane Transit District Medicaid Fund Fiscal Year 2019-2020

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2018-19 FY 2019-20 Resources Actual Actual Budget Amended Estimate Proposed Beginning Working Capital ($144,741) ($146,556) $0 ($369,159) ($369,159) $132,000

Operating Revenues Medicaid Nonemergency Medical Transportation 8,536,855 8,721,161 9,429,775 10,779,775 10,779,775 10,922,725 Medicaid Waivered Transportation 737,079 636,610 788,500 788,500 788,500 821,505 State Assistance 00 0 $9,273,934 $9,357,771 $10,218,275 $11,568,275 $11,568,275 $11,744,230

Other Sources Transfer from General Fund for Operations 275,000 394,160 406,500 775,659 775,659 225,003

$275,000 $394,160 $406,500 $775,659 $775,659 $225,003

Total Resources $9,404,193 $9,605,375 $10,624,775 $11,974,775 $11,974,775 $12,101,233 * Excludes contra payroll and material and services transfers, which are included within the requirements section below.

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2018-19 FY 2019-20 Requirements Actual Actual Budget Amended Estimate Proposed Operating Requirements Medicaid Medical Services Services 6,820,897 6,990,471 7,307,500 8,657,500 8,652,000 8,720,000 Mobility Management 85,839 88,921 98,000 98,000 98,000 101,250 Program Administration 1,705,245 1,823,520 2,024,275 2,024,275 2,024,275 2,101,475 $8,611,981 $8,902,912 $9,429,775 $10,779,775 $10,774,275 $10,922,725 Medicaid Non-Medical (Waivered) Services Services 668,028 822,547 733,000 733,000 733,000 765,000 Mobility Management 38,471 38,140 50,000 50,000 50,000 51,500 Program Administration 6,165 128 5,000 5,000 10,500 7,150 Grant Program Match Requirements 226,103 210,807 275,000 275,000 275,000 285,000 $938,767 $1,071,622 $1,063,000 $1,063,000 $1,068,500 $1,108,650

Contingency $0 $0 $132,000 $132,000 $0 $0

Total Requirements $9,550,748 $9,974,534 $10,624,775 $11,974,775 $11,842,775 $12,031,375

Not Appropriated (Board Required FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2018-19 FY 2019-20 Operating Reserve) ** Actual Actual Budget Amended Estimate Proposed

Operating Reserve Working Capital (146,555) (369,159) 00132,000 69,858 Requirements & Working Capital $79,548 $9,605,375 $10,624,775 $11,974,775 $11,974,775 $12,101,233 ** - Not appropriated; Board required operating reserves cannot be used without Board approval

operating revenues over requirements

FY 2017-18 FY 2018-19 FY 2019-20 Actual Estimate Proposed Percentage Change Analysis compared with compared with compared with FY 2016-17 FY 2017-18 FY 2018-19 Actual Actual Budget

Total Resources 2.1% 24.7% 13.9% Transfer from General Fund 43.3% 96.8% -44.6% Total Requirements 4.4% 18.7% 13.2%

LTD REGULAR BOARD MEETING April 17, 2019 Page 43 of 201 Lane Transit District Point2point Fund Fiscal Year 2019-2020

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Resources Actual Actual Budget Estimate Proposed

Beginning Working Capital $0 $0 $0 $351,981 $541,981

Operating Revenues Federal Assistance 989,179 828,443 824,789 831,397 State Assistance 43,082 364,655 363,099 229,942 Local Assistance 32,893 28,000 28,000 28,000 Miscellaneous $0 $1,065,154 $1,221,098 $1,215,888 $1,089,339 Other Sources Transfer from General Fund for operations 192,000 190,000 190,000 0

$0 $192,000 $190,000 $190,000 $0

Total Resources $0 $1,257,154 $1,411,098 $1,757,869 $1,631,320 * Excludes contra payroll and material and services transfers, which are included within the requirements section below.

FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Requirements Actual Budget Budget Estimate Proposed

Operating Requirements

Point2point Administrative 257,431 450,735 506,074 388,551 Business Commute Challenge 55,916 19,100 19,100 19,100 Emergency Ride Home 914 2,000 2,000 2,250 Employer Transportation Coordinators 38,817 5,000 5,000 0 Safe Routes to Schools 242,674 347,159 326,864 304,297 Vanpool 116,414 186,304 180,000 222,903 Projects Carshare 20 3,500 1,000 3,500 SRTS Mapping 1,067 Driveless Connect 38,473 39,000 15,350 83,857 SmartTrips 137,536 285,370 139,000 187,064 Transportation Coordinator Pilot 10,819 21,300 13,500 0 ODOT Construction Mitigation 76,994 Innovation Grant "Nudge" 6,915 8,000 55,000 SWTS Safe Ways To School 8,000 8,000 Be Safe Be Seen Rural Safety 5,092 3,200 3,200

Total Operating Requirements $0 $905,173 $1,377,583 $1,215,888 $1,354,716

Contingency $0 $33,515 $541,981 $244,604

Total Requirements $0 $905,173 $1,411,098 $1,757,869 $1,599,320

Not Appropriated (Board Required Operating FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 Reserve) ** Actual Budget Budget Estimate Proposed Operating Reserve Working Capital 351,981 0 0 32,000 Requirements & Working Capital $0 $1,257,154 $1,411,098 $1,757,869 $1,631,320

FY 2017-18 FY 2018-19 FY 2019-20 Actual Estimate Proposed Percentage Change Analysis compared with compared with compared with FY 2016-17 FY 2017-18 FY 2018-19 Actual Actual Budget

Total Resources N/A 39.8% 15.6% Transfer from General Fund N/A -1.0% -100.0% Total Requirements N/A 39.8% 15.6%

LTD REGULAR BOARD MEETING April 17, 2019 Page 44 of 201 Lane Transit District Capital Projects Fund Fiscal Year 2019-2020

FY 2016-17 FY 2017-18 FY2018-19 FY2018-19 FY 2019-20 Resources Actual Actual Budget Estimate Proposed Beginning Working Capital ($2,729,790) $7,430,028 $5,398,538 $19,146,271 $19,439,494

Grants Federal Assistance 22,119,296 12,721,447 3,268,505 5,790,019 3,313,724 State Assistance 5,214,087 4,745,108 664,350 1,091,373 5,193,605 Local Assistance 31,678 214,468 38,202 0 0 $27,365,061 $17,681,023 $3,971,057 $6,881,392 $8,507,329 Other Sources Transfer from General Fund 18,487,923 5,273,562 5,414,168 4,360,677 0

$18,487,923 $5,273,562 $5,414,168 $4,360,677 $0

Total Resources $43,123,194 $30,384,613 $14,783,763 $30,388,340 $27,946,823

FY 2016-17 FY 2017-18 FY2018-19 FY2018-19 FY 2019-20 Requirements Actual Actual Budget Estimate Proposed Improvement Projects (IP) Frequent Transit Network Franklin Boulevard Phase 1 Transit Stations 78,564 44,588 550,000 358,373 396,627 MovingAhead 874,092 507,632 500,000 500,000 451,252 West Eugene EmX Extension 26,709,015 5,055,893 660,000 1,000,000 430,000 Commerce Street Connect Bridge 0 1,072,341 0 0 0 Willow Creek Facility 1,202,674 698,044 0 0 0 Main Street-McVay Transportation Study 44,033 6,960 206,874 30,000 205,000 River Road Transit Community Implementation Plan 0 0 270,000 500,000 274,000 FTN Safety & Amenity Improvements 0 0 0 0 388,125

Facilities Santa Clara Transit Center 234,938 31,511 940,000 600,000 5,188,434 Hunsaker Development Project 0 0 0 5,000 30,000 Fleet & FM Building-Glenwood (Bus Parking Lot) 0 0 50,000 0 0 Passenger Boarding Improvements 0 0 50,000 71,777 100,000 Miscellaneous Improvements 0 0 0 0 100,000 Bus Life for Maintenance Bay 1 0 0 0 0 20,000

Technology Infrastructure & Systems Fare Management System 750,000 750,000 765,000 Novus Modules 400,000

Capital Outlay $29,143,316 $7,416,969 $3,976,874 $3,815,150 $8,748,438

State of Good Repair (SGR) Fleet Revenue Vehicles - Fixed Route 3,845,617 61,989 6,599,115 4,295,000 389,558 Revenue Vehicles - Non Fixed Route 750,000 Revenue Vehicles - Accessible Services 1,470 726 1,310,000 1,200,000 878,000 Support Vehicles 230,068 0 0 0 303,000 Shop Equipment 112,476 0 0 0 50,000 Spare Parts for Vehicles 46,245 50,000 327,000 0

Replacement Parts 189,015 275,000 0 0 Hybrid Bus DPIM Replacements 101,000 150,000 Associated Capital Maintenance Parts (ACM) 327,000 366,500

LTD REGULAR BOARD MEETING April 17, 2019 Page 45 of 201 FY 2016-17 FY 2017-18 FY2018-19 FY2018-19 FY 2019-20 Requirements Actual Actual Budget Estimate Proposed Miscellaneous 125,760 0 220,000 20,000 0 Fleet Procurement Plan 139,307

Facilities Stations, Shelters & Facilities 713,878 30,860 0 0 25,000 Facilities Building & Bus Parking Lot 3,424,126 0 0 0

Technology Infrastructure & Systems Computer Hardware & Software 878,260 64,635 620,000 582,491 485,000 Intelligent Transportation Systems 1,099,549 1,160 39,500 121,205 0

Safety & Security Transit Security Projects 10,236 0 0 0 0 Natural Hazards Response & Mitigation Plan 75,000

Capital Outlay 7,017,314 $3,818,756 $9,113,615 $6,973,696 $3,611,365

Other Projects Transit Tomorrow (COA) 2,617 150,000 160,000 200,000 Sustainable Cities Year Program 250,000

Capital Outlay $0 $2,617 $150,000 $160,000 $450,000

Contingency 000 0 0

$0 $0 $0 $0 $0

Total Capital Outlay $36,160,630 $11,238,342 $13,240,489 $10,948,846 $12,809,803

Reserves for Future Capital $0 $19,146,272 $1,543,274 $19,439,494 $15,137,020 Total Requirements $36,160,630 $30,384,613 $14,783,763 $30,388,340 $27,946,823

LTD REGULAR BOARD MEETING April 17, 2019 Page 46 of 201 Fiscal Year 2019-2020 Approved Budget Lane Transit District – Eugene, Oregon – April 17, 2019

LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 47 of 201 Budget Process April 2018: ATU contract ratified November 2018: Community Investment Plan adopted February 2019: FY19 mid-year forecast completed March 2019: FY19 General Fund and Medicaid Fund supplemental budgets adopted Proposed FY20 proposed budget developed Proposed FY20 budget released for public comment on March 29 – open until April 30 – None received to date April 2019: Budget Committee review and recommendation to the Board on the proposed FY20 budget – APPROVED AS PRESENTED Financial summary and Notice of Budget Hearing published April 10 Public hearing at Board of Directors meeting on April 17 May 2019: Amendments made to FY20 budget based on Budget Committee and Public feedback Request Board Adoption of Budget FY20 Budget on May 15 ** File budget with the State of Oregon

** NOTE: Budget must be adopted by June 30, 2019 (ORS 294.408) LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 48 of 201 Change Since Budget Committee Hearing Capital Fund: • FY20 proposed budget beginning working capital balance was not based on the FY19 amended budget approved by the Board on March 13

• Correction: Beginning working capital balance is $15.1 million to reflect the FY19 supplemental budget

• Carryover of $4.2M of funds from FY19 to FY20 for 5 electric buses

General Fund, Point2point Fund, Specialized Services Fund:

• NO change from what was presented and approved by the Budget committee

LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 49 of 201 Total Fund Resources & Requirements

All Funds Total Resources $114,259,922 All Funds Total Requirements & not appropriated reserve $114,259,922 State Assistance, $11,015,657 , 10% Not-appropriated Beginning Working Capital, Medicaid Services, Appropriated reserve reserve, 19,397,050 , $26,811,511 , 23% Federal Assistance, & contingencies, $12,031,375 , 10% $15,221,815 , 13% 17% Specialized Services, $744,604 , 1% $9,147,018 , 8%

Interfund Transfers, Point2point, $3,236,215 , 3% Interfund Transfers, $1,354,716 , 1% $3,236,215 , 3% Other, $1,462,760 , Insurance, 1% $1,186,380 , 1%

Fares & Passes, Capital Projects, $6,261,801 , 6% $17,009,803 , 15% Materials & Services, Medicaid Services, $10,926,251 , 10% $11,744,230 , 10% Personnel Services, Payroll Taxes, $39,226,510 , 34% $36,179,910 , 32% Self-employment Taxes, State-in-Lieu, $1,920,985 , 2% $405,038 , 0% LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 50 of 201** Includes 2 months reserve in all operating funds and reserve for future capital For grant fund match requirements for projects on the Community Investment Plan Approved by the Proposed Appropriations Budget Committee

$4.2M carryover from FY19 Budget as 5 buses will not be accepted until FY20 LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 51 of 201 Approved by the Budget Committee General Fund Budget Records Daily Operational Revenues and Expenditures

General Fund Total Resources General Fund Total Requirements $63,971,781 Beginning $63,971,785 Working Capital $10,560,451 Insurance & Risk Services $1,686,380 Cash Fares & Passes $3,770,379 Personnel Services $39,226,510 Operating Reserve State-in-Lieu $8,896,429 $405,038

State Assistance $3,500,000

Federal Assistance $4,200,000 Interfund Group Passes Payroll Taxes Transfers $2,191,422 $36,179,910 $3,236,215

Self-employment Taxes $1,920,985

Other Materials & Services $1,243,600 $10,926,251 LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 52 of 201 Change is only to the beginning WC & carryover of buses from FY19 Capital Projects Fund

Total Resources $26,946,146 Total Requirements $26,946,146

$15,078,817 , Beginning $450,000 $2,145,004 Working Capital, 56% Frequent Transit Network $6,673,724 , Federal Other - COA & SCYP 2% 8% Assistance, 25% $9,936,343 $5,188,434 Reserve for future capital Facilities - Santa 37% Clara 19%

$275,000 Facilities - Other 1% $75,000 $5,193,605 , State Safety & Security Assistance, 19% $7,226,365 $1,650,000 0% SGR - Fleet Technology Infrastructure & 27% Systems 6% LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 53 of 201 Approved by the Budget Committee Specialized Services Fund

Total Resources $9,609,438 Total Requirements $9,609,438

$755,862 , Other Services, $191,160 , Local $300,000 , $462,420 , Working 8% Assistance, 2% $2,092,110 , State Passenger Fares, 3% capital reserve, 5% Assistance, 22%

$498,262 , Beginning $3,516,694 , Federal $908,019 , Rural Lane County Working Capital, 5% Assistance, 37% Services, 9%

$7,483,137 , Eugene- Springfield Services, $3,011,212 , Transfer 78% from General Fund, 31%

LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 54 of 201 Approved by the Budget Committee Medicaid Fund

Resources $12,101,233 Requirements $12,101,333

$821,505 , Medicaid Waivered $132,000 , Beginning $225,003 , Transfer from Transportation, 7% $69,858 , Working Working Capital, 1% General Fund *, 2% capital reserve, 1% $1,108,650 , Medicaid Non-Medical Services, 9%

$10,922,725 , Medicaid $10,922,725 , Nonemergency Medical Medicaid Medical Transportation, 90% Services, 90%

LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 55 of 201 Approved by the Budget Committee Point2point Fund

Resources $1,631,320 Requirements $1,631,320

$541,981 , Beginning Point2point Working Capital, 33% Vanpool , 14% Administrative , $831,397 , Federal 24% Grants, 51%

Safe Routes to Schools , 19% $28,000 , Local Assistance, Emergency Ride 2% Home , 0%

Business Commute $229,942 , State Challenge , 1% Employer Transportation Grants, 14% Coordinators , 0% LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 56 of 201 Actions

Today’s Request: • Public hearing on the FY20 budget approved by the Budget Committee

Future: • Budget will be revised as need • Board will enact a resolution to adopt the budget and appropriate funds at May 15 or June 19 Board meetings

LTD.org

LTD REGULAR BOARD MEETING April 17, 2019 Page 57 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: BOARD MEMBER REPORTS

PREPARED BY: Camille Gandolfi, Clerk of the Board

ACTION REQUESTED: None. Information Only

BACKGROUND: The Lane Transit District Board of Directors has several subcommittees and Community Advisory Committees in which Directors are assigned to attend as representatives of the Board. Directors also are assigned to represent the District at a variety of local governmental and stakeholder committees. This report provides an overview of the covered at all Board subcommittees, Community Advisory Committees, and local governmental and stakeholder committees that Directors have attended since the previous months Board meeting. Directors also provide more in depth verbal updates during Board meetings.

The following activities have occurred since the last Board meeting:

MEETINGS HELD: Board members may take this opportunity to report briefly on any one-on-one meetings they have held with local officials or other meetings that they have attended on behalf of LTD.

1. Main Street Projects Governance Team: This committee was formed to provide informed direction and collaborative decision making to support the Main Street-McVay Transit Study and four other concurrent projects along Main Street in Springfield. Board Members Steven Yett and Kate Reid serve as LTD’s representatives on this committee. At the March 21 meeting, committee members received project updates; reviewed existing conditions inventories; discussed project goals and objectives; and discussed next steps.

2. Strategic Planning Committee (SPC): This committee generally meets monthly and is composed of Board Members Carl Yeh and Kate Reid, members of local units of government, and community representatives. At the April 2 meeting, committee members received updates regarding District sustainability, Transit Tomorrow, fall service changes, the Main-McVay Transit Study, and Fare Policy.

3. LTD Board Budget Committee: The Budget Committee is composed of all seven Board members and seven citizen members. The Budget Committee meets multiple times a year to give guidance regarding LTD’s annual budget. Each LTD Board member selects one citizen member to fill a term of 3 years. At the April 3 meeting, committee members reviewed the Fiscal Year 2019-2020 proposed annual budget.

4. Metropolitan Policy Committee (MPC): Board members Kate Reid and Carl Yeh are LTD’s MPC representative; the alternate Board member is Steven Yett; General Manager Aurora Jackson is the District’s ex-officio attendee. MPC meetings are held on the first Thursday of each month. At the April 4 meeting, committee members held a public hearing regarding a Metropolitan Transportation Improvement Program Amendment; held a public hearing regarding the Unified Planning Work Program; received a Beaver/Hunsaker update; held discussion regarding the Walkability Institute; and discussed the Franklin Boulevard Transformation.

5. LTD Board Finance Committee: The Board Finance Committee is composed of Board Members Carl Yeh, Emily Secord, and Joshua Skov. The committee meetings are scheduled for the second Monday of each month. At the April 8 meeting, committee members reviewed revisions to the Districts Procurement Policy.

6. Lane Area Commission on Transportation (LaneACT): In 2009 the Oregon State Legislature directed Lane County to develop an Area Commission on Transportation (ACT). Commission membership includes representatives from Lane County, cities within the county, LCOG, and LTD, and meets on the second Wednesday of the month. Board Member Don Nordin serves as LTD’s representative on the LaneACT. At the April 10

LTD REGULAR BOARD MEETING April 17, 2019 Page 58 of 201 Agenda Item Summary – Board Member Reports Page 2 of 2 April 17, 2019

meeting, committee members held discussion with OTC commissioner Martin Callery regarding needs and opportunities; appointed a LaneACT rail stakeholder; reviewed applications for transit funding; and received an update regarding the ODOT Director recruitment.

7. LTD Board Human Resources Committee: The Board Human Resources Committee meets on the second Thursday of the month on an as needed basis. The Committee is composed of Chair Carl Yeh and Board members Caitlin Vargas, and Steven Yett. At the April 11 meeting, committee members discussed the annual review for the general manager.

8. Comprehensive and Accessible Transportation Committee (CATC): Board Members Carl Yeh, Don Nordin, and Caitlin Vargas represent the LTD Board on this committee. At the April 16 meeting, committee members discussed committee bylaws and membership, program management plan updates, coordinated public transit- human services transportation plan, and received a fare ordinance update.

NO MEETINGS HELD: 1. LCOG Board of Directors: LTD Board Member Don Nordin represents LTD on the LCOG Board of Directors as a non-voting member; Board Member Caitlin Vargas is the alternate. The next meeting is scheduled for April 26.

2. Oregon Metropolitan Planning Organization Consortium (OMPOC): The Oregon Metropolitan Planning Organizations (MPO) Consortium was formed on May 25, 2005, as a forum for MPOs to work together on matters of mutual interest and statewide significance. LTD Board Member Kate Reid attends the committee meetings as LTD’s representative. The next meeting is scheduled for April 29.

3. State Transportation Improvement Fund (STIF) Committee: The Committee is administered by LCOG. The Committee will meet a minimum of two times per year, or a sufficient number of times to advise the LTD Board of Directors regarding its review of project proposals and the STIF Plan. The committee, in accordance with state law, is composed of 14 members with eight (8) members representing in-district communities, two (2) members representing out-of-district communities, and three (3) ex-officio (non-voting) members; the ex officio LTD Board members are Kate Reid and Carl Yeh. The December 4 meeting was canceled. The April 2 meeting was canceled. The next meeting is scheduled for May 7.

4. LTD Pension Trust Committee: LTD’s two pension plans (one for ATU-represented employees and one for administrative employees) are each governed by a board of trustees. The pension trustees generally meet three times a year, and Board Member Steven Yett serves as one of the trustees. The next meeting is scheduled for May 15.

5. Special Transportation Fund (STF) Committee: The Committee will meet a minimum of two times per year, or a sufficient number of times to advise and assist the Board in carrying out the purposes of the Special Transportation Fund for the elderly and people with disabilities Transportation Operating Grants Program. The committee is composed of local community member representatives in accordance with state law; the ex officio LTD Board member is Don Nordin. The alternate ex-officio LTD Board member is Emily Secord. The next meeting has not been scheduled.

6. MovingAhead Oversight Committee: This committee is composed of representatives from the City of Eugene, LTD, and regional partners with the goal of a system-level approach to corridor improvements. LTD Board member’s Don Nordin and Carl Yeh serve as LTD’s representative on this committee. The next meeting has not been scheduled.

7. Vision Zero Task Force: The City of Eugene, as part of its Vision Zero implementation, has developed a Vision Zero Task Force. Board Member Joshua Skov has been appointed the LTD representative to the Task Force. The next meeting has not been scheduled.

8. Ad Hoc Fare Policy Committee: This is an ad hoc committee that has been created for the purpose of reviewing the District’s fare system. The committee is composed of Board members Kate Reid, Carl Yeh, and community representatives. The next meeting has not been scheduled.

LTD REGULAR BOARD MEETING April 17, 2019 Page 59 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: CONSENT CALENDAR

PREPARED BY: Camille Gandolfi, Clerk of the Board

ACTION REQUESTED: Adoption

BACKGROUND: Items for approval that can be explained clearly in the written materials for each meeting, and not expected to draw public testimony or controversy, are included in the Consent Calendar for approval as a group. Board members can remove any item from the Consent Calendar for discussion before the Consent Calendar is approved each month.

The Consent Calendar for April 17, 2019, consists of: • Approval of the Minutes of the March 18, 2019, Board Work Session • Approval of the Minutes of the March 20, 2019, Regular Board Meeting • Approval of Delegated Authority Report - MARCH

ATTACHMENT: 1) Minutes of the March 18, 2019, Board Work Session 2) Minutes of the March 20, 2019, Regular Board Meeting 3) Delegated Authority Report - MARCH

PROPOSED MOTION: I move adoption of LTD Resolution No. 2019-04-17-020; It is hereby resolved that the Consent Calendar for April 17, 2019, is approved as presented [amended].

LTD REGULAR BOARD MEETING April 17, 2019 Page 60 of 201 MINUTES OF DIRECTORS MEETING

LANE TRANSIT DISTRICT

SPECIAL BOARD MEETING/WORK SESSION

Monday, March 18, 2019

Pursuant to notice given to The Register-Guard for publication on March, 13, 2019, and distributed to persons on the mailing list of the District, the Board of Directors of the Lane Transit District held a Special Board Meeting/Work Session on Monday, March 18, 2019, beginning at 3:30 p.m., at the LTD Board Room, 3500 E. 17th Avenue, Eugene, Oregon.

Present: Carl Yeh, President Kate Reid, Vice President Josh Skov, Secretary Don Nordin, Treasurer Emily Secord Caitlin Vargas Steven Yett A.J. Jackson, General Manager Camille Gandolfi, Clerk of the Board

CALL TO ORDER/ROLL CALL — Mr. Yeh convened the meeting and called the roll.

PRELIMINARY REMARKS BY BOARD PRESIDENT — There were no comments.

COMMENTS FROM THE GENERAL MANAGER — There were no comments.

ANNOUNCEMENTS AND ADDITIONS TO THE AGENDA — There were no announcements or additions.

ITEMS FOR INFORMATION AT THIS MEETING

American Bus Benchmarking Group (ABBG) Presentation — Assistant General Manager Service Delivery Mark Johnson introduced Lindsey Morse, Imperial College London, manager of the ABBG.

Ms. Morse distributed a fact sheet indicating the 22 urban and suburban transit agencies across the United States that were members of ABBG. She said the purpose of ABBG was collection of data and continuously measuring performance and sharing of best practices. She said there were key performance indicators for both fixed-route and paratransit service and each year ABBG produced database reports and conducted a complimentary customer satisfaction survey of fixed- route service. She said clearinghouse studies were led by members on topics of interest. A protected website stores all information and reports, and facilitated the exchange of information and peer-to-peer technical support among member agencies. Members received an onsite visit every three-years from an ABBG representative. She said ABBG was lead by members and facilitated by the Imperial College London Center for Transport Strategy. She described the activities and experience of center staff.

Ms. Morse said common principles of ABBG were collaboration, confidentiality, and independence. The size of the group allowed for swift responses among members and with center staff. The 22

LTD REGULAR BOARD MEETING April 17, 2019 Page 61 of 201 MINUTES OF LTD SPECIAL BOARD MEETING/WORK SESSION MARCH 18, 2019 Page 2

members of ABBG were geographically diverse and consisted of small and medium size agencies. She showed a series of graphs from Fiscal Year 2017 comparing operations data of members, such as annual boardings, fleet size, mix of vehicles, and propulsion methods. She highlighted LTD's position within those categories.

Ms. Morse said fixed-route performance indicators were in the following categories:

• growth and learning • customer • internal processes • financial • safety • environment

Ms. Morse showed graphs to illustrate the performance of ABBG members on indicators in each category, with only LTD's identity shown. She noted that LTD was either leading or highly-ranked in most categories. She said LTD had the highest operations costs and cost recovery was below average. Those indicators were influenced by service expansion and cuts, capital investments, wages and benefits, fare prices, and pass programs; all of which varied significantly among group members.

Ms. Secord arrived at 3:55 p.m.

Ms. Morse said in the environmental category, LTD had the lowest CO² emissions. She showed a dashboard of LTD's performance relative to its peers, with the caveat that it should be used holistically to identify areas of strength and weakness.

Mr. Nordin asked if the cost-per-boarding would go down over time as LTD had recently made large capital investments. Ms. Morse said she had seen that happen with other agencies that had major capital expenditures. The indicator was a rolling five-year snapshot and the cost-per-boarding did decrease as in subsequent years.

In response to a question from Mr. Skov, Ms. Morse said the five-year window was a default for trends generally and intended to smooth out the spikes in data created by things such as capital investments.

Ms. Reid asked what factors other than wages and benefits impacted LTD's cost efficiency. Ms. Morse said another factor was the age of LTD's fleet, which correlated with higher costs.

Mr. Skov asked about the extent to which an agency operated bus rapid transit (BRT), which was more cost effective by covering longer distances faster, influenced key indicators such as speed. Ms. Morse said that depended on what percentage BRT was of the network and the use of express commuters, although those tended to drive down density and boarding’s. She said for LTD, speed was not a significant indicator in performance.

Mr. Yett asked if ABBG assessed the performance of an agency's BRT separately. Ms. Morse said currently that was not done. LTD was one of the early adopters of BRT and now almost half of the ABBG membership had BRT service so that was something that could be measured in the future. Currently members benchmarked their BRT performance through an informal exchange of information and international standards were available as a resource.

LTD REGULAR BOARD MEETING April 17, 2019 Page 62 of 201 MINUTES OF LTD SPECIAL BOARD MEETING/WORK SESSION MARCH 18, 2019 Page 3

Mr. Nordin observed that LTD's seat utilization was good and asked if it was possible to distinguish between BRT and fixed-route seat utilization. Mr. Johnson said that ABBG looked at the overall system, but LTD did conduct its own analysis of BRT compared to fixed-route service. He said BRT between Eugene and Springfield was the most productive route with 100 boardings per hour.

Mr. Yeh asked if there was a comparison of indicators based on the type of network model, such as hub-and-spoke or grid-pattern, and the experiences of agencies that had switched models. Ms. Morse said that data on transfer rates was collected, but there was not sufficient comparable data for all members to do that type of comparison. She said she had seen a drop in boardings when an agency transitioned from a hub-and-spoke model to a grid. There were also changes in trip lengths and on-time performance. She said there were many network reviews being conducted currently and she expected to see more changes over the next two years.

In response to a question from Ms. Vargas, Mr. Johnson said he was not surprised by the data as LTD monitored its performance closely and annually examined what factors were driving performance and what steps could be taken to improve outcomes.

Ms. Secord asked how operating costs could be reduced. Ms. Morse replied that wages, fuel costs, subsidies, and network size were all factors in operating costs. She noted that LTD had an efficient network with low density, while other members had many more miles and hours because of their network size. She said some of the cost indicators showing lower costs were not necessarily desirable factors to achieve. She said it was a community decision to offer a lot of service with lower boardings.

Mr. Yeh said while it was good to make efforts to reduce operating costs, there were benefits to offering decent wages and retain a qualified workforce.

With regard to Transit Tomorrow and the tradeoffs to be considered by the Board, Ms. Reid asked if opting for higher ridership would result in lower operating costs. Mr. Johnson pointed out that according to ABBG data, LTD was very high in productivity compared to peers. He said additional BRT service would increase that productivity, but the cost-per-hour would not necessarily decline, although the cost-per-passenger would. He said there were many ways to view the data and cost- per-hour was different than cost-per-passenger or passenger-per-hour.

Mr. Skov said that he was not convinced that cost-per-hour was a useful metric on which to focus; it would be more useful to look at cost effectiveness measures as LTD's job was to get people places, not to run buses for hours. He said following through on the elements of BRT should result in more productivity-per-hour and in other ways as well. He asked if there were any concerns with the quality of data reported by ABBG members and how new data, such as the information that would be available through LTD's new fare collection system, was handled.

Ms. Morse said that data quality was a continuous process, but across the group data was reliable. She said new members typically took a couple of years to develop their reporting capabilities. She said that she had confidence in the data provided by LTD. Mr. Johnson added that a large part of ABBG meetings were spent discussing definitions and data reporting to assure that members were reporting accurately within the defined parameters. He said adding BRT service required capital investments and that would drive up costs.

Ms. Morse said in the future, ABBG would provide more customer-centric data, such as on-time journey performance to reflect use of the system.

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Mr. Johnson pointed out that LTD's customer satisfaction scores were very high, and paratransit cost was about $30 per hour; some other agencies had costs of $50-$60 per hour.

Mr. Yett asked how many ABBG members had unionized employees. Mr. Johnson said about 75 percent were unionized. He said wages were higher for agencies on the east than west coasts so geographic location was a factor in labor costs.

Transit Tomorrow Update — Director of Planning and Development Tom Schwetz said the Board would be providing direction to staff on a recommended scenario at its March 20 meeting. That direction would inform LTD staff and partner agencies as they participated in a core design workshop with Jarrett Walker & Associates on March 21 and 22. The workshop would produce a preferred scenario network design for the Board to consider in May or June 2019. He said staff would also develop an implementation plan for the scenario.

Daniel Costantino of Jarrett Walker & Associates, project manager for Transit Tomorrow, briefly reviewed the Transit Tomorrow process to date which was intended to help LTD decide how it should be organizing its services. An evaluation of the current system produced the Choices Report and the ensuing public engagement period obtained interests and priorities with respect to service and coverage from community members. Based on responses, four scenarios were developed and presented to the public over the past two months. He said the scenarios provided network alternatives oriented towards high ridership, high productivity scenarios, or high coverage, and how best to use the new State Transportation Improvement Fund (STIF) revenues LTD would receive.

Mr. Costantino reviewed a high coverage network, which was an optimized version of LTD's current system and reflected the same balance of resources between ridership and coverage that was being spent now. He said the high ridership network was a departure from the current system with frequent service along main corridors. He said the high coverage network would lead to travel time and job access outcomes that were not much different from current service. The high ridership network would result in lost service in some areas, but areas within a half mile of service would see significant improvements in terms of passenger travel times and access to jobs and other amenities. He said people also were asked whether STIF dollars should be used for more service, such as more weekend and evening service, or to make fares more affordable.

Mr. Costantino said during the public engagement process, the tradeoffs were presented to a stakeholder forum comprised of about 30 representatives from a number of organizations that LTD worked closely with, and who were concerned with transportation issues. Meetings were also held with elected officials and advisory bodies, and a broader public effort included an online survey and open house, along with a number of direct outreach events. He said more than 16,000 people became aware of the Transit Tomorrow effort, about 2,000 participated directly, and a little more than 1,000 provided input.

Mr. Costantino said responses from the stakeholder forum tended to favor a high ridership network model and using STIF resources for service rather than reduced or discounted fares. Online responses tended towards high ridership and more services, but there was also support for a high coverage network. He said there were limited differences between demographic groups; frequent riders tended more strongly toward additional service, Eugene residents tended slightly toward a high ridership network, and low-income residents tended to slightly prefer coverage. He said there was a very positive response to using STIF money not dedicated to youth and low-income pass programs for additional service on evenings and weekends.

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Mr. Costantino described two options for the Board to consider and the advantages and disadvantages of each:

Option 1 - 65 percent Ridership: optimize the current system, maintain and slightly expand geographic coverage, limited change in travel times and job access, limited controversy, does not respond to the majority

Option 2 - 80-85 percent Ridership: focus service on frequent corridors, some areas lose service, significant improvements in travel times and job access, more controversial, strikes a balance between different types of input

Ms. Reid reported on the last Strategic Planning Committee (SPC) meeting, which was conducted as a workshop on Transit Tomorrow scenarios. She said the results of that were very similar to input from the stakeholder forum and tradeoffs were based on community and LTD values. She said all participants said that they felt that STIF funds not already dedicated to youth and low- income pass programs should be invested in evening and weekend service. During discussions of ridership versus coverage, it was determined that LTD, at 65 percent ridership, was not actually compliant with the current policy of 75 percent ridership. She said over the years people had asked the Board during the Annual Route Review to make concessions to meet individual or neighborhood needs. She said that there was agreement among SPC workshop participants on 85 percent ridership, but everyone was interested in finding equitable solutions for the loss of coverage.

Ms. Vargas asked if the online survey distinguished between responses from riders and non-riders of the LTD system. Mr. Costantino said the survey did identify riders and non-riders and there were some differences in their responses. He said frequent riders tended toward coverage and added service, whereas infrequent or non-riders tended toward ridership. He said it was important to consider the needs of current riders and also realize they reflect the existing system. For those who did not ride or rode infrequently, the existing system might not be convenient for them. He said there was also a significant association of responses with income. He pointed out that on the high ridership network map there was much less service in deep South Eugene and no service north of Santa Clara station; however, the 97405 zip code was the most strongly pro-ridership of all zip codes in the metro area.

Mr. Skov said LTD's divergence from its current ridership policy illustrated the type of pressure to bear if a higher ridership option was chosen. He said the Board was listening to people and considering their input, but knew that input was based on a variety of settings and a wide range of information. He said one of LTD's goals was to attract more frequent riders in the future. Options that could result in more frequent riders included more frequency and evening and weekend service. He asked if there were other ways to encourage frequent ridership.

Mr. Costantino said frequent service for long hours, seven days a week was the obvious answer. He said those who were frequent riders were well positioned in the current system, but the system served about 30,000 boardings daily, or about 10-15,000 people, in a region with a population of 240,000. The potential market was much larger than current riders. He said more survey responses were from current riders because they used the system, were more involved with it, and had more to lose. That perspective did not necessarily represent the majority of people who might take transit in Eugene and Springfield. He noted that it was very difficult to obtain input from University students despite specific outreach efforts on campus and those students comprised about a third of ridership.

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Mr. Yeh asked if LTD could ease into a higher ridership if the Board chose that scenario. Mr. Costantino said it would be difficult because high ridership would be a significant network shift and different parts of the network were interdependent.

Ms. Vargas asked if the public engagement process incentivized participation. Transportation Options Outreach and Events Coordinator Cammie Harris said participants could chose from gift cards or a free bus pass.

Ms. Vargas asked if respondents who indicated they were not riders were asked why they did not use transit. Mr. Costantino said that question was not asked, but people were asked why they chose either high ridership or high coverage. Respondents tended to choose high ridership because of more frequency and those who chose high coverage were interested in service to more places.

Ms. Reid asked if other agencies that chose a high ridership network had provided options for coverage loss. Mr. Costantino said typically between the time the network changes were proposed to the community and the time those changes were implemented there were usually some compromises between ridership and coverage. The form of compromises varied from agency to agency and could include a flex zone with subsidized shared ride pool or taxi service. He said the problem with any option for coverage loss was that it still had to be paid for. He illustrated on the high coverage map how other compromises might occur, but said it was unlikely that all coverage loss could be mitigated within LTD's budget.

Mr. Skov suggested 75 percent ridership, 20 percent coverage and 5 percent for creative options for coverage loss. He said his preference was to make walking, biking, and transit viable, enjoyable, safe, and accessible transportation modes for everyone. He said that he was reticent about leaving people behind, but was willing to take a risk if some type of safety net was provided. He said that he hoped LTD was prepared to foster the cultural change necessary to generate high ridership if the Board decided to invest in a high ridership network. That would require a major effort to educate the community about the changes being proposed and the reasons LTD chose a new network model and service approach.

Mr. Costantino commented that the 75-20-5 percent split was not workable because reducing the investment in service below 80-85 percent and reducing frequency on more than a couple of lines would significantly impact the effectiveness of the network in driving high ridership.

Ms. Reid asked if possible solutions for coverage loss would be considered in the design workshop. Mr. Costantino said solutions would be considered, but working within LTD's budget, solutions might be possible for some, but not for all.

Ms. Reid asked for clarification on how funding decisions the Board would make at its March 20 meeting would impact Transit Tomorrow decision-making. Mr. Schwetz said the issue was how fixed-route resources would be used for coverage or service. He said LTD valued making transit more useful, but also valued the equity issues associated with coverage. He said a decision to invest 80 percent of resources in service could also direct LTD to play a leadership role in mobility management in the region, such as pooling resources among agencies to support the development of mobility options for those losing some fixed-route mobility.

Ms. Jackson said the purpose of the work session was to provide the Board with information obtained to date and ask if there was any additional information members wanted before they were asked to make a decision.

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Mr. Nordin said decisions about the next three years were being made based on the current system and resources, but it was a very dynamic system that would be changing rapidly in the near future. He said emerging transportation technologies could occur rapidly with the proper interest and investment. He said at a recent workshop on climate change, one-third of the 200 participants looked at LTD and transit systems, and the District had to be forward-thinking and consider the next five years, not just three years.

In response to a question from Mr. Yeh, Mr. Costantino said the ridership/coverage balance varied from one agency to another based on each community's values and strategies and he did not recommend using what another community had done as a guide. He said decisions about the type of network relied on the District's financial realities and community values.

Mr. Skov encouraged Board members not to think of coverage as the only equity issue. A high frequency/high ridership network that allowed people to get to work regularly had an economic equity component to it as well.

Mr. Skov said the motion contained in the agenda packet for the Board meeting was non-specific and asked if the Board should recommend more specific language based on the work session discussion.

Ms. Reid said staff would develop more specific language for the motion based on the work session discussion and the Board could accept that language or amend it at the meeting.

Mr. Skov said he hoped to have the option of voting for a high ridership network and providing some additional guidance to identify funds to address other concerns as they arose, but without retreating from the high ridership network.

Mr. Yeh asked Board members to indicate what they were looking for in a motion.

Ms. Secord said she wanted options for 65 percent and 85 percent ridership.

Mr. Nordin said that he wanted high ridership, but also something new and dynamic and different. He said that he wanted more frequency and greater flexibility on how the first and last miles were traveled. He said mobility on demand was exciting, but also an expensive option.

Ms. Vargas said that she concurred with Ms. Secord.

Mr. Yeh said that he wanted to consider high coverage options as well. He said that he liked the idea of 90 percent ridership, but tended toward 80-85 percent ridership because of the loss of coverage concern in areas such as Harlow Road, Cal Young, and Hayden Bridge.

Mr. Yett said that he agreed with Mr. Skov on ridership, but a reserve of funds for innovation to fill in the gaps. He said LTD should remain flexible and open to new concepts. He asked what Transit Tomorrow's goal was and who recommended it to LTD.

Ms. Jackson said a comprehensive operations analysis (COA) was typically done by transit agencies to assist in creating service models that allow the governing body to make decisions about service. She said that she had spoken to the Board about a COA during the first year of her employment. Previously, LTD had engaged in an annual route review and each year the Board was asked to make decisions about service based on very limited input and without the context of a larger plan or direction. She discussed developing a strategic business plan to guide the District in serving the community. She said LTD's product was transportation service and that had to be

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done in relation to land use, housing, employment, economics, and other community policies and plans. She said the Board had a strong interest in a COA and had directed her to move forward with one. That decision was also supported by key community partners.

Mr. Yett asked who scoped the community outreach and what budget did it have. Ms. Jackson said community outreach was scoped internally by public affairs staff and Jean Lawson and Associates - a firm that had worked extensively throughout the state - was hired to work with LTD staff and Jarrett Walker & Associates on the community outreach component of Transit Tomorrow. She said that she had approved final scoping for the project.

Ms. Reid expressed interest in mobility as a service for lost coverage and the high ridership scenario. She said she was pleased with LTD's pivot to an organization that focused on transportation options for the community, with moving people as its primary purpose.

Ms. Secord and Ms. Vargas both stated that they supported a high ridership network and increased frequency.

Mr. Skov encouraged members to read an article circulated by Ms. Jackson about partnerships between ride-hailing companies and transit agencies as that was another mobility option to consider.

Mr. Yeh said that he supported the concept of mobility on demand, but not as a solution to fill all gaps in the network.

Mr. Schwetz said mobility on demand was one option and there were many emerging ways that transit districts approached mobility as a service.

Mr. Costantino said the Board's direction appeared to be toward a high ridership network with consideration for mobility as a service. He cautioned against investing the majority of coverage resources on mobility on demand because it was not yet clear what form that would take.

ADJOURNMENT

Mr. Yeh adjourned the meeting at 5:45 p.m.

LANE TRANSIT DISTRICT: ATTEST:

______Josh Skov Camille Gandolfi Board Secretary Clerk of the Board

Date Approved:______

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LANE TRANSIT DISTRICT

REGULAR BOARD MEETING

Wednesday, March 20, 2019

Pursuant to notice given to The Register-Guard for publication on March 14, 2019, and distributed to persons on the mailing list of the District, the Board of Directors of the Lane Transit District held a Regular Board Meeting on Wednesday, March 20, 2019, beginning at 5:30 p.m., at the LTD Board Room, 3500 E. 17th Avenue, Eugene, Oregon.

Present: Carl Yeh, President Kate Reid, Vice President Josh Skov, Secretary Don Nordin, Treasurer Emily Secord Caitlin Vargas Steven Yett A.J. Jackson, General Manager Dwight Purdy, General Counsel Camille Gandolfi, Clerk of the Board

CALL TO ORDER/ROLL CALL — Mr. Yeh convened the meeting and called the roll.

PRELIMINARY REMARKS BY BOARD PRESIDENT — Mr. Yeh complimented the efforts of LTD staff during the February snow storm.

COMMENTS FROM THE GENERAL MANAGER — Ms. Jackson also commended staff for their work during the snow storm. She said services were suspended for one day while staff cleared snow from bus stops and walkways and despite difficult travel conditions LTD staff still came to work.

ANNOUNCEMENTS AND ADDITIONS TO THE AGENDA — There were no announcements or changes to the agenda.

BOARD CALENDARS — Ms. Jackson reviewed upcoming events and noted that the LTD Budget Committee would meet in April, as would the Board's Human Resources Committee.

EMPLOYEE OF THE MONTH ‒ APRIL — The Board recognized Bus Operator Sherry Watson as the April 2019 Employee of the Month. Mr. Yeh presented Ms. Watson with her award and thanked her for her outstanding service and dedication to LTD's mission. Ms. Watson thanked the Board for her award and said her 29 years of employment with LTD had been a gift in her life. She said that she was grateful for the strength, commitment, and camaraderie of her fellow employees.

AUDIENCE PARTICIPATION — Mr. Yeh explained the procedures for providing public testimony.

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Rob Zako, Eugene, representing Better Eugene-Springfield Transportation (BEST), distributed an Executive Summary of BEST's recommendations on Transit Tomorrow and developing a business plan. He said the Board would be making decisions on what to do and why. He said choosing a high ridership network would be controversial because some people would lose service; but choosing coverage would also be controversial. It was important for the Board, as community leaders, to think about how its decision on LTD's direction would be explained to the community. He said BEST's executive summary contained a number of suggestions on how to approach that issue. He said LTD served the triple bottom line of social equity, economic development, and environmental sustainability. There were ways to bring the community together around the Board's decision by explaining how it would benefit the community.

Marianne Nolte, Eugene, representing BEST, stated that BEST's recommendations were developed through community discussions of values. She commended the recent Strategic Planning Committee meeting during which members formed work groups to discuss community values and how Transit Tomorrow reflected those values. She said the participants at that meeting achieved consensus on a number of issues that was consistent with what BEST had been hearing from community members.

ITEMS FOR ACTION AT THIS MEETING

Public Hearing: State Transportation Improvement Fund (STIF) Applications — Director of Planning and Development Tom Schwetz said that Kate Wilson with Lane Council of Governments (LCOG) would participate via conference call. Ms. Wilson and other LCOG staff had facilitated the work of the STIF Advisory Committee. He said if approved by the Board at its April meeting, the STIF applications would be submitted to the state for funding consideration.

Ms. Wilson briefly summarized the process for allocation of formula transit funds authorized by HB 2017. She described outreach to transportation providers to solicit projects for review and prioritization by the STIF Advisory Committee. She reviewed the in-District 100 percent project list and the out-of-District 100 percent project list. She said 130 percent lists were developed for both in-district and out-of-district projects in the event additional STIF revenue became available. She said the Board would be asked to approve the STIF Advisory Committee's recommendations at its April 2019 meeting. She said the public comment period opened on March 18 and would close on April 17.

Mr. Skov asked for clarification on LTD's in-district 130 percent project. Mr. Schwetz said the project would use STIF funds to match federal funds for the purchase of additional buses.

Mr. Skov asked if there were any concerns with the Oregon Department of Transportation (ODOT) approving the recommended projects. Mr. Schwetz said LTD was submitting its projects during the second application round. The project involved ODOT reviewing applications for form and required information. He said some applicants in the first round had to answer additional questions, but he was not aware of any problems with funding once issues were resolved. He said second round applicants learned from their peers who went first.

Mr. Nordin asked if the federal funds were aspirational or guaranteed. Assistant General Manager Service Delivery Mark Johnson said the federal dollars to be matched were either formula funds or no/low emission grant funds.

Mr. Yeh opened the public hearing and provided instructions on how to provide testimony. He determined there was no one wishing to speak and closed the hearing.

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Mr. Skov said over time people would realize they were contributing to STIF revenue and be more interested in how funds were used. He said the employee tax was reasonable and transit is a good use of the funds. He commended the STIF Advisory Committee for the thought and care that went into the project vetting process.

Mr. Yeh said that he agreed with Mr. Skov and also thanked the STIF Advisory Committee for their efforts.

Ms. Reid said the selection process for the STIF Advisory Committee resulted in a wide breadth of voices in the discussion of projects. Committee members would be good resources in responding to community interest in STIF-funded projects.

Public Hearing: Proposed Supplemental Budget - Medicaid Fund — Director of Finance Christina Shew stated this was the second public hearing for the Medicaid Fund supplemental budget to increase the Medicaid spending appropriation by $1.4 million to cover increased costs and that would be offset by Trillium reimbursements. The second part of the supplemental was an increase in transfer from the General Fund of $369,000. She said the transfer was a conservative and proactive measure because of a beginning working capital of zero due to timing of claims denials. She said over $1 million in rejected claims had been resubmitted and expected that at least half of those would be paid and the transfer would not be necessary.

Mr. Yeh opened the public hearing. He determined there was no one wishing to speak and closed the hearing.

MOTION Ms. Secord moved adoption of LTD Resolution No. 2019-03-20-009: It is hereby resolved that the LTD Board of Directors approves the Fiscal Year 2018-2019 Supplemental Budget for the Medicaid Fund as presented. Ms. Reid provided the second.

VOTE The motion was approved as follows: AYES: Nordin, Reid, Secord, Skov, Vargas, Yeh, Yett (7) NAYS: None ABSTENTIONS: None EXCUSED: None

MOTION Consent Calendar — Ms. Vargas moved adoption of LTD Resolution No. 2019-03-20-010; It is hereby resolved that the Consent Calendar for March 20, 2019, is approved as presented. Mr. Skov provided the second. The Consent Calendar consisted of the Minutes of the February 19, 2019, Joint Eugene City Council Work Session; Minutes of the February 20, 2019, Special Board Meeting/Work Session; Minutes of the February 20, 2019, Regular Board Meeting; Delegated Authority Report - February; Budget Committee Vacancy Member Nomination; Contract No. 2019-08: Brown Contracting; Contract No. 2019-03: Wyatt's Tire Services; and Board Travel and Reimbursement Policy.

VOTE The motion was approved as follows: AYES: Nordin, Reid, Secord, Skov, Vargas, Yeh, Yett (7) NAYS: None ABSTENTIONS: None EXCUSED: None

Adoption: Supplemental Budget - General Fund — Ms. Shew said a public hearing was not required because the supplemental budget fell below the 10 percent threshold. She said there were two components to the request. The first was to eliminate the transfer to the Capital

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Projects Fund from the General Fund because the beginning working capital in the Capital Projects Fund exceeded the match required. This also meant the operating reserve was restored to the two month level required by policy. She said the second component was an increase to the General Fund expenditures appropriation of $1.9 million. She said the increased expenditures appropriation was covered by the elimination of the transfer to the Capital Projects Fund.

Ms. Shew said increased General Fund spending was caused by three factors:

• Increased overtime - aging buses requiring more maintenance hours, more operators on light duty, high staff turnover, and testing and training on the new electric buses • Retirements - double the number of retirements from last year • Parts and training - increased costs for replacement parts for aging buses, training replacements for retirees

MOTION Ms. Reid moved adoption of LTD Resolution No. 2019-03-20-016: It is hereby resolved that the LTD Board of Directors adopt the Fiscal Year 2018-2019 Supplemental Budget for the General Fund as presented. Mr. Skov provided the second.

VOTE The resolution was adopted as follows: AYES: Nordin, Reid, Secord, Skov, Vargas, Yeh, Yett (7) NAYS: None ABSTENTIONS: None EXCUSED: None

Adoption: Contract No. 2018-16: Ogletree, Deakins, Nash, Smoak & Steward — Director of Human Resources David Collier explained that LTD had used the services of Attorney Jackie Damm since 2003 for labor contract negotiations and labor-related legal issues. He said Ms. Damm had recently moved to the firm of Ogletree, Deakins, Nash, Smoak & Steward. A sole source contract award was requested to maintain continuity and consistency in labor negotiations.

Mr. Purdy stated that Oregon law allowed a sole source contract without competitive bidding if the Board adopted certain findings related to the award.

Mr. Skov said the award had been discussed in detail by the Finance Committee, which recommended approval of the contract to maintain flexibility in the long-term and in the short- term support staff needs. The full discussion could be reviewed in the minutes of the Finance Committee's March 11, 2019, meeting.

Ms. Reid read the Proposed Findings of Fact for Awarding a Contract for Good and/or Services without Competition and Through a Sole-Source Procurement into the record.

MOTION Ms. Reid moved to adopt the Findings of Fact as presented. Ms. Secord provided the second.

VOTE The motion was approved as follows: AYES: Nordin, Reid, Secord, Skov, Vargas, Yeh, Yett (7) NAYS: None ABSTENTIONS: None EXCUSED: None

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MOTION Ms. Reid moved adoption of LTD Resolution No. 2019-03-20-013: It is hereby resolved that the LTD Board of Directors, acting as the LTD Contract Review Board, approves Contract No. 2019- 16 as presented. Mr. Skov provided the second.

VOTE The motion was approved as follows: AYES: Nordin, Reid, Secord, Skov, Vargas, Yeh, Yett (7) NAYS: None ABSTENTIONS: None EXCUSED: None

Adoption: Fare Policy Low-Income and Student Fare Subsidy Programs — Ms. Jackson distributed a revised version of LTD Resolution No. 2019-03-20-017. She said recommendations of the Ad Hoc Fare Policy Committee were presented to the Board in November 2018 and she was directed to move forward with the proposals. She said school districts and key interested parties had been engaged in discussions of the two programs and based on their feedback, the student program was modified. The original proposal was for free passes for children elementary age and younger for the entire calendar year, while middle and high school students would have passes for the duration of the school year. School districts requested providing passes year round to all students K-12. If the Board approved the modification, staff would proceed with the public review process, schedule a public hearing on the matter at the April Board meeting and request adoption of the resolution at the May Board meeting.

Ms. Jackson said the Finance Committee had reviewed the proposed contract award for a new fare collection system to Delerrok, Inc. and recommended Board approval. She said if the Board approved the contract, there were features of the new system that, if implemented, would result in changes to the current fare policy. She said that would be explained during the contract presentation later in the meeting, but examples included fare capping and 30-day passes. The Board could choose to delay an implementation decision on certain features of the new system until its April meeting.

Ms. Secord asked if changes to the K-12 pass program would impact the use of STIF funds and whether the program was sustainable. Ms. Jackson said currently LTD participated in the 1Pass program with the City of Eugene and Willamalane Park and Recreation District. That resulted in low revenue during the summer months. She said the new student program would be phased in by the school districts and would not have an impact on the current applications for STIF money, although it could have an impact on future applications. She said the program would become effective in September 2019 and thus not affect revenue during the coming summer months.

Ms. Reid said the Ad Hoc Committee did discuss retaining the 1Pass program for at least the first year and it appeared LTD would still be interested in partnering in the program and supporting it publicly, with marketing costs to be reimbursed by the other partners. She said there would be greater flexibility with fare policy as LTD moved forward.

In response to a question from Ms. Vargas, Ms. Jackson said the Board had direction that funding to non-profit agencies for the low-income pass program be increased from $250,000 to $750,000. The current program sold passes to agencies at a 50 percent discount; a $50 pass was sold for $25. Under the Board's direction, a $50 pass would now be sold for $12.50. The program was supported by STIF dollars and once the $750,000 was exhausted, pass sales would stop. She said non-profits could choose to purchase double the amount of passes or continue at their present level and realize a cost savings.

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Ms. Reid said there were never enough passes to meet the needs of community partners and providing two passes instead of one for $25 was an effort to meet that need. Mr. Yeh added that many agencies were likely to stay at their current budget level and obtain twice the number of passes.

Mr. Skov said LTD needed better data on how the passes were used and the new fare management system would provide that. He said having better information on pass usage would allow LTD to be more deliberative about providing subsidies.

Ms. Vargas asked if information on the use of passes was currently collected. Ms. Jackson said LTD had agreements with agencies on how the passes should be used, but there was no enforcement mechanism for auditing use.

Mr. Nordin reported on a discussion with a rider who was pleased with the idea of fare capping.

MOTION Mr. Nordin moved adoption of LTD Resolution No. 2019-03--017: It is hereby resolved that the LTD Board of Directors approves the staff recommendation for the Low-Income and Student Fare Subsidy Program as presented. Ms. Vargas provided the second.

VOTE The motion was approved as follows: AYES: Nordin, Reid, Secord, Skov, Vargas, Yeh, Yett (7) NAYS: None ABSTENTIONS: None EXCUSED: None

Board Decision: Transit Tomorrow Scenarios Direction — Mr. Schwetz introduced Amy Cubbage, vice chair of the Strategic Planning Committee (SPC).

Ms. Cubbage said the SPC focused its March 5 meeting on a discussion of Transit Tomorrow with the goal of reaching consensus on meaningful recommendations to the Board. She thanked staff for facilitating the efforts of small work groups and assisting the committee in formulating its recommendations. She said two questions were posed to the committee:

• What outcomes and values should be considered as advice for the Board? • How should fixed route resources be allocated to achieve the desired outcomes?

Ms. Cubbage described the committee's process and the issues discussed in relation to the questions posed. She said there was a recognition for the need to manage the transition when making such a large change and regardless of what scenario the Board selected there would be loss of access for some individuals. How to address the needs of those losing access or facing mobility challenges should be considered when implementing change.

Ms. Cubbage said consensus reached by the group was relatively easy, with clear support for increasing service during evenings and weekends. She said the committee also strongly supported a move toward a high ridership network, which would also help achieve many LTD and community goals. She said the committee recommended devoting 80-90 percent of resources to ridership, with the remainder allocated for rural services.

In response to a question from Mr. Nordin, Ms. Cubbage said some residents of affordable housing did own vehicles, but many had disabilities. She said most affordable housing was located within a reasonably walkable distance to transit.

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Mr. Skov thanked the SPC for its efforts and noted that obtaining feedback from a wide range of community perspectives was the reason the committee existed. He said during the Board's discussions of Transit Tomorrow, a high ridership network was favorably viewed, but there was trepidation about leaving behind people who currently relied on transit in coverage areas from which LTD would retreat. He asked how SPC members had responded to that concern.

Ms. Cubbage said there had been some discussion of mobility-on-demand (MOD) as an option.

Mr. Skov remarked that MOD was one manifestation of a not yet fully developed spectrum of possibilities.

Ms. Reid pointed out that the STIF plan included elements for mobility as a service; MOD was one version of mobility as a service. She said the plan included $875,000 operating assistance for mobility as a service and $350,000 for planning. She said it was an opportunity for community engagement as a part of the mobility as a service planning process.

Mr. Schwetz distributed and reviewed an updated version of Resolution No. 2019-03-20-018, based on the Board's discussion at its March 18 work session. He said the resolution would direct staff to develop a fixed-route service scenario for the Eugene-Springfield metropolitan area that focused 80-85 percent of the metro area resources on high ridership, with up to five percent of metro resources being focused on non-fixed-route mobility options. He also distributed a table showing the redistribution of metro resources in a high ridership scenario. Based on the Board's decision, a core design workshop would begin on March 21. He said the workshop would be two days and reports on results would be available at the end of each day.

Ms. Vargas asked why the allocation of five percent for mobility options had not been discussed earlier as it did not appear in the original resolution. Mr. Schwetz said the allocation had been discussed at the Board work session and staff updated the resolution to reflect the direction of the Board. Ms. Jackson said staff had not anticipated the Board's consensus on several issues and the original Board agenda material assumed that a number of options would be discussed. After the March 18 work session, the Board's preferences were clear so some options were removed in the updated materials; the Board did not need to repeat its work session conversation. Those options could still be put forward for discussion if the Board wished.

Ms. Reid said the five percent allocation was a new piece of the scenario, but it had been part of SPC and BEST conversations over time about loss of coverage and the need for mobility services. Mr. Skov added that while there was consensus on a general direction for fixed route service, the allocation acknowledged the need to seek new options for coverage.

Ms. Secord noted that 80-85 percent for ridership was also suggested by the Transit Tomorrow consultants.

Mr. Skov said the Board's decision would be a general sense of direction to staff and consultants who would develop the details for consideration by the Board.

MOTION Mr. Skov moved to adopt LTD Resolution No. 2019-03-20-018: It is hereby resolved that the LTD Board of Directors adopt a resolution as amended providing direction on a fixed route service scenario for the Eugene/Springfield metropolitan area. Mr. Nordin provided the second.

VOTE The motion was approved as follows: AYES: Nordin, Reid, Secord, Skov, Yeh, Yett (6 NAYS: Vargas (1)

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ABSTENTIONS: None EXCUSED: None

Adoption: Contract No. 2019-05: Delerrok, Inc. - Fare Collection System — Director of Customer and Specialized Services Cosette Rees said one of the goals for a new fare management system was to simplify the fare system for both operators and riders.

Information Technology Director Robin Mayall said five proposals were received in response to the request for proposals (RFP) and those were narrowed to three highly scored applicants who made presentations about their systems. Eventually, Delerrok was selected as the most comprehensive solution that included the most features LTD wanted to offer the community.

Ms. Mayall said Delerrok had a depth of experience in fare collection, applications, and computer system design. She said Delerrok's TouchPass system was a software as a service model that rolled out new features seamlessly and allowed customers to choose whether or not to use a feature. She said the software was highly configurable and LTD could decide what features to implement and how to use them. She said the system offered many flexible fare payment options and enabled tracking of fares through the system.

Ms. Mayall explained the features that were particularly important to LTD, such as:

• Configurable platform • Flexible fare payment options • Account-based, which allowed customers, non-profits, and retailers to self-manage their fares • Cloud-based platform processing fares in real-time and allowing for storage of transactions when a system was not online

Ms. Rees said other critical features were:

• Expandable to other services, such as paratransit • Flexible for off-board special event service fare collection • Customizable to incorporate the "look" of LTD's brand • Extensive reporting capabilities to better inform decisions about the system • Off-line fare validation during lost connectivity • Very customer friendly, providing riders with information about fares and account balances • Flexible fare and policy options

Ms. Rees explained that one option of the new system was fare capping, allowing a customer who did not have enough money at one time to purchase a $25 or $50 pass and bought day passes or single fares. That person lost out on the benefits of being able to purchase a discounted monthly pass. Fare capping would allow a person to purchase individual trips until they reached an amount equivalent to the cost of a pass, and then ride free for the remainder of the month, which could be defined as a calendar month or rolling 30-day period. She said Delerrok was in the final stages of finalizing a retail partnership that would include 70 retailers where people could recharge their smart card or mobile applications. She said this would greatly expand the network of locations where people could purchase fares and greatly simplify the process.

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Ms. Mayall highlighted administrative advantages of the new system. She said it was web-based and partner agencies could manage their own groups. She said some details of the agency and passenger portals, along with how various features would function, could not be discussed with Delerrok until a contract was awarded, but those were on the list of discussion items. She said LTD staff planned to visit Rogue Valley Transit District (RVTD) in Medford and learn about their experience with the Delerrok TouchPass system. The Bend transit agency was also using Delerrok and Salem had expressed interest. She said that eventually there could be a statewide system outside of the Portland metro area where customers could use their cards in multiple cities. Ms. Rees added that staff had a phone conversation with RVTD during the proposals review and they were highly complimentary toward Delerrok.

Mr. Yett asked if there was a possibility to work with other agencies using Delerrok to negotiate better pricing of system components. Ms. Rees said that was not currently possible, but it could be in the future if a statewide fare management system developed. She said discussions of a statewide system were just beginning and required a significant amount of collaboration. It made sense for LTD to move forward with its own system at this point. Ms. Mayall said other agencies that expressed interest in Delerrok's system had not even begun their RFP processes; waiting for them would delay LTD's implementation by at least a year.

Ms. Jackson said in the past LTD had spent many millions of dollars on purchasing and implementing systems. A cloud-based system like TouchPass would allow the District to evaluate in six years whether it wished to continue with Delerrok and explore partnering with other agencies to obtain better pricing.

Ms. Vargas asked why the Board had not held a work session on a new fare system as it would impact many aspects of LTD's operations and policies. Ms. Jackson said time had been reserved on the Board's April calendar for a work session. Ms. Mayall said more detailed information about configuring the system for LTD would not be available until a contract was awarded.

Ms. Secord said the Finance Committee had discussed the contract at length and probed due diligence issues related to the financial elements. She said staff had also conducted extensive vetting of the proposal. She said that she was comfortable moving forward without a work session.

Mr. Nordin asked if not using certain features of Delerrok's system would change the cost. Ms. Mayall said in software as a service, new features were free. LTD would pay on a per tap basis regardless of which features were implemented.

Ms. Mayall said data would be stored in the cloud. LTD had chosen to ask Delerrok to provide most anonymized data via reporting. She said when LTD analyzed data to see how customers were moving through the system that would protect customers' privacy. She said Delerrok had never had a security breach.

Ms. Rees said the Finance Committee asked a number of questions regarding efficiencies that could be achieved using the TouchPass system. She said while some questions could not be answered at this time because LTD had no experience with an electronic fare system, some assumption had been made:

• The new system would be FTE neutral • Staff currently working on inventory, reconciliation, and distribution could be better used • Over the long-term there could be lower cost for fare media

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• Move more customers away from cash toward the mobile application or smart card; reducing the time spent counting cash • Obtain better data on which decisions could be based

Ms. Rees said TouchPass would be implemented on the front door of 40-foot buses and at all doors on articulated buses. She said articulated buses primarily served high ridership routes and this was an opportunity to realize efficiencies in boarding. She said validators were not being purchased for EmX because Delerrok's road map called for platform validators to be available within nine months of implementation. She said one of the features the Federal Transit Administration used to define bus rapid transit was platform validation. Validation as riders boarded would significantly slow EmX service.

Ms. Mayall said if the Board approved the contract, a notice to proceed would be issued and staff conversations with Delerrok on the details of the system could begin. She said August 1, 2019, was the implementation date and a large component of roll out was training LTD staff and customers. Ms. Rees said Delerrok would offer strong support for LTD staff and customers during the transition to a new system.

Mr. Yeh said there was a confluence of events that created the need for a new fare management system, which was something the Board had been discussing for some time. Benefits included access to better data for planning and management, a flexible and efficient way to implement fare policies and meeting customer expectations about the use of technology.

Mr. Skov commended staff for a procurement process that resulted in five qualifying responses. He said this was an opportunity for LTD to catch up with others in the industry while getting the benefit of experience from those who went first. It was important that the system could support flexibility in fare policies. He said the Finance Committee had also discussed the extent to which Delerrok could support dissemination of the new system in the community. He noted that the contract amount covered multiple years and LTD could change direction in the future if better options became available. He said the Finance Committee also discussed data security issues and LTD would need to reassure the community that information was protected.

Ms. Reid said that she agreed with Mr. Skov that the procurement process was done well. She had faith in the contract being proposed and thanked staff for addressing the Finance Committee's concerns about whether additional LTD resources would be needed to implement the system. She said that she hoped that once the contract work had been initiated, a Board work session could be scheduled to discuss more details of the system. That would enable Board members to communicate information about the system to the public and bring concerns back to staff.

Ms. Vargas reiterated her request for a work session on a complex issue such as the new fare management system prior to taking action. She said that she appreciated work done by the Finance Committee but felt the entire Board should have those discussions.

Mr. Yett said he trusted the Finance Committee to do its work, but without a recap of salient points he could not support the contract award.

Mr. Yeh said that he agreed there was a need for better distribution of information to all Board members.

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Ms. Secord said the new fare management system was a huge opportunity to gather data and the cost of the system would be recouped quickly through the operational efficiencies that would be achieved.

Ms. Jackson acknowledged that the issues addressed during the meeting were complex. She said staff valued and respected Board members' time, but agreed that the fare management system could have been better addressed in one or more work sessions prior to a decision. She said that she would continue to work closely with Board members to assure their involvement in areas of particular interest and better prepare staff to present information that was useful to the Board. She encouraged Board members to contact her.

Mr. Skov said he supported the contract award because efficiencies aligned with policy objectives, and multiple points of contact within the organization would deliver accountability. He said evaluation of the system by a cross-functional team was in service of the work done by the Ad Hoc Fare Policy Committee and the system would support efforts moving forward in parallel through the organization. It was an important step in modernizing the transit agency.

Mr. Nordin observed that there had been long-term interest by some Board members in an electronic fare management system and extensive research had been conducted into what options were available. He said that he felt staff had done a good job of evaluating those options and was comfortable with their recommendation.

Ms. Vargas asked how riders and the community were involved in the process of identifying what features were desirable in a new system. Ms. Mayall said the RFP committee included community partners, as did the Ad Hoc Fare Policy Committee. Ms. Rees said staff reached out to group pass organizations and the Accessible Transportation Committee during the evaluation process.

Ms. Vargas asked if staff planned to involve riders in determining system details such as what to do if a card was lost or should children have their own cards. Ms. Jackson explained that there would be a gradual roll out of the system and agencies would move incrementally toward using the new system while LTD was going from using metal boxes to collect fares with no gathering of data to a fully sophisticated system. There were many unknowns and the community did not yet know what questions to ask. LTD would rely on all of its research, communication, and a strategic, phased approach to make sure not one system user was inconvenienced. She expected it would take 12 months to have reliable data.

Ms. Mayall said the system would not replace cash fares; it was a value added for the customer.

Mr. Yeh said while it was tempting to get into details of the system, the Board provided the vision for a new system and details of implementation of the system were the responsibility of staff.

Mr. Yett explained that his concerns were not with staff as he did not doubt the functionality of the system. He said that he would not vote in favor of the contract because this was the first time he was seeing key details of something that was a significant change for LTD and its customers.

MOTION Mr. Skov moved adoption of LTD Resolution No. 2019-03-20-019: It is hereby resolved that the LTD Board of Directors, acting as the LTD Contract Review Board, approves Contract No. 2019- 05 as presented. Ms. Secord provided the second.

VOTE The motion was approved as follows: AYES: Nordin, Reid, Secord, Skov, Vargas, Yeh (6)

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NAYS: Yett (1) ABSTENTIONS: None EXCUSED: None

ITEMS FOR INFORMATION AT THIS MEETING

Board Member Report - March — Ms. Reid said it would be helpful to have Board member reports before action items on the agenda as they often contained information relevant to those items.

Ms. Reid announced that the Main Street-McVay Governance Team would meet on March 21 and she would provide a report at the next Board meeting.

Financial Report - February — There were no questions.

WRITTEN REPORTS

Monthly Cash Disbursements - March — There were no questions.

Quarterly Grant Report (presented in March, June, September, December) — There were no questions. Ms. Jackson said the report could also be included in the April agenda packet if the Board wished to discuss it.

Monthly Performance Reports - January/February — There were no questions.

Monthly Department Reports - March — There were no questions.

ITEMS FOR ACTION/INFORMATION AT A FUTURE MEETING - REQUESTED BY THE BOARD — Ms. Reid asked that a work session on the electronic fare management system be scheduled for the Board.

Ms. Jackson said Kelly Hoell was LTD's new Sustainability Project Manager and would be making a presentation to SPC at its April meeting and a work session for the Board could also be scheduled.

Mr. Yeh determined there was consensus to hold work sessions on the Delerrok contract and LTD's sustainability program.

ADJOURNMENT

Mr. Yeh adjourned the meeting at 8:07 p.m.

LANE TRANSIT DISTRICT: ATTEST:

______Josh Skov Camille Gandolfi Board Secretary Clerk of the Board

Date Approved:______

LTD REGULAR BOARD MEETING April 17, 2019 Page 80 of 201 LANE TRANSIT DISTRICT DELEGATED AUTHORITY REPORT March 2019

DATE CONTRACTOR DESCRIPTION CONTRACT TYPE CONTRACT TERM FREQUENCY SIGNER NOTES EXECUTED CONTRACT VALUE State of Oregon, Oregon Department of Amendment 01 to Grant Agreement 32517 - July 1, 2018 - 03/05/2019 Amendment NA $ 524,824.00 A. Jackson Amendment increases the grant award amount. Transportation (ODOT) Transportation Options July 1, 2021 State of Oregon, Oregon Department of Amendment 02 to ConnectOregon VI Grant 31655 - Feb. 7, 2017 - 03/05/2019 Amendment NA $ 3,000,000.00 A. Jackson Amendment revised the milestone and completion dates. Transportation (ODOT) Santa Clara Transit Center and Park & Ride Feb. 6, 2022 Amendment Three to Contract 2017-08 - Landscape May 18, 2017 - 2-year base + 03/06/2019 Elms Landscape Services, Inc. Amendment $ 430,382.00 A. Jackson Amendment to renew contract for one year. and Irrigation Management Services May 17, 2020 3 option years 2019 UO Football Park & Ride at North Eugene High Sept. 14, 2019 - 03/06/2019 Eugene School District 4J Facility Rental NA $ 3,600.00 C. Beard School and South Eugene High School Nov. 30, 2019 Sept. 1, 2018 - 03/11/2019 City of Springfield Booth Kelly Park & Ride Lease NA $ 2,496.00 A. Jackson Aug. 31, 2019 Amendment Three to Contract 2017-02 - Janitorial June 1, 2017 - 2-year base + 03/11/2019 Ninfa's Elite Janitorial Service Amendment $ 87,278.04 A. Jackson Service at Glenwood & RideSource May 31, 2020 3 option years PeaceHealth Sacred Heart Medical Center - Mar. 12, 2019 - 03/12/2019 UO Event Parking at Autzen Stadium Parking License NA NA C. Beard RiverBend Nov. 30, 2019 Mar. 13, 2019 - 03/13/2019 Pacific Cascade Federal Credit Union Business Commute Challenge Sponsorship Sponsorship NA $ 1,500.00 A. Jackson May 31, 2019 Apr. 1, 2019 - Automatic Annual 03/13/2019 McKenzie Montessori Institute Group Pass Group Pass A. Jackson ongoing Renewals Mar. 13, 2019 - 03/13/2019 Oregon Track Club 2019 Butte to Butte Race Fare Purchase NA A. Jackson July 4, 2019 Mar. 19, 2019 - 3/19/2019 The Kiva Business Commute Challenge Sponsorship Sponsorship NA $ 500.00 A. Jackson May 31, 2019 Firm, Fixed-Unit Price, Apr. 1, 2019 - 2-year base + 3 option 3/26/2019 Wyatt's Tire Company Purchase of New Tires $ 301,367.00 A. Jackson Requirements Mar. 31, 2021 years Amendment Four to Contract 2015-42 - Electric Bus Apr. 1, 2016 - 3/25/2019 BYD Coach & Bus, LLC Amendment NA $ 3,394,347.10 A. Jackson Conditional acceptance of pilot bus Purchase Mar. 31, 2021 Amendment Two to Contract 2015-42-NF - Bus Feb. 3, 2016 - Feb. Amendment is for the purchase of one additional 40-foot 3/14/2019 New Flyer of America, Inc. Amendment NA $ 4,139,359.35 A. Jackson Purchase 2, 2021 bus at the cost of $745,012.25

LTD REGULAR BOARD MEETING April 17, 2019 Page 81 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: REVISED PROCUREMENT POLICY: PROCEDURES FOR PERSONAL SERVICES CONTRACTS

PRESENTER: Collina Beard, Director of Business Services

DIRECTOR: Aurora Jackson, General Manager

ACTION REQUESTED: Approval

PURPOSE: To provide information to the Board of Directors for the purpose of amending Lane Transit District’s (LTD) Procurement Policies and Rules, including procedures related to Personal Services contract selection. HISTORY: On June 18, 1985, LTD’s Board of Directors adopted Ordinance 30 creating a local contract review board for LTD. This local contract review board is known as the LTD Contract Review Board (“LTD/CRB”).

On June 22, 2017, the LTD Contract Review Board adopted the Oregon Model Rules, Division 46, 47, 48, and 49, adopted by the Attorney General under Oregon Revised Statute (“ORS”) 279A, 279B, and 279C as they now exist, and as they may be amended in the future, as LTD’s Public Contracting Rules.

From time to time, the District is in need of obtaining Personal Services requiring specialized skill, ability, resources, knowledge, or expertise, which may not be in the public interest to undergo a competitive bidding process as the Personal Services required may only be obtained from one or a small group of vendors, or in emergency situations. Pursuant to ORS 279A.055 and 279A.065 (6), the LTD Board of Directors, as the LTD Contract Review Board, may: (a) designate certain contracts as Personal Services contracts; and (b) adopt rules of procedure for selection of such Personal Services contracts, in lieu of the Oregon Model Rules for public contracting, set forth in the Oregon Administrative Rules (OAR) Chapter 137, Division 046 to 049.

CONSIDERATIONS: District Staff seeks to establish procedures for the selection of Personal Services contracts, as well as to define those Personal Services which may be exempted from the usual competitive bidding process, except as may be required by applicable federal statutes and regulations.

For the purposes of this policy, Personal Service contracts shall include, but not be limited to, the following:

• Contracts for services performed in a professional capacity or as a consultant including, but not limited to, services of an accountant, actuary, auditor, attorney, banker, insurance agent, information technology consultant, or marketing specialist.

• Contracts for services as an artist in the performing or fine arts.

• Contracts for services where the primary purpose is to provide transit-related expertise in a professional capacity or as a consultant.

• Contracts for services where the primary purpose is to provide procurement-related expertise in a professional capacity or as a consultant.

• Contracts for services that are specialized, creative, or research oriented.

This policy does not include Professional Services, as defined in ORS 279C.100 (2), which means, “architectural, engineering, photogrammetric mapping, transportation planning or land surveying services,” or Related Services,

LTD REGULAR BOARD MEETING April 17, 2019 Page 82 of 201 Agenda Item Summary – Page 2 of 2 Revised Procurement Policy: Procedures for Personal Services Contracts as defined in ORS 279C.100 (8), which means, “services related to planning, designing, engineering or overseeing public improvement projects or components of public improvement projects.”

ALTERNATIVES: (1) Deny adoption of the procurement policy revision to address Personal Services Contracts as presented and request additional updates or changes; (2) Deny adoption of the procurement policy revision to address Personal Services Contracts; this would maintain the current policy and related procedures;

NEXT STEPS: The policy revision will be taken to the Board of Directors at its April 17, 2019, Regular Board meeting for adoption. If adopted, the policy revision will take effect immediately. Staff will continue to regularly apprise the Board of all contracts awarded and executed via the Designated Authority Report included in each month’s Board Meeting packet. Personal Services contracts in excess of the General Manager’s delegated authority will continue to be presented to the Board of Directors for approval.

SUPPORTING DOCUMENTATION: 1) Personal Services Contract Selection Policy and Procedures 2) Resolution No. 2019-04-17-021

PROPOSED MOTION: I move adoption of LTD Resolution No. 2019-04-17-021:

It is hereby resolved that the LTD Board of Directors adopts the proposed revised Procurement Policy as presented [amended].

Q:\BOARD OF DIRECTORS\Board & Committee Meetings\Board Meetings\2019\2019-04-17\13-AIS - Procedures for Personal Services.docx LTD REGULAR BOARD MEETING April 17, 2019 Page 83 of 201 PERSONAL SERVICES CONTRACT SELECTION PROCEDURES

Pursuant to ORS 279A.055 and 279A.065 (6), the LTD Board of Directors, as the LTD Contract Review Board, may: (a) designate certain contracts as Personal Services contracts; and (b) adopt rules of procedure for selection of such Personal Services contracts, in lieu of the Oregon Model Rules for public contracting, set forth in the Oregon Administrative Rules (OAR) Chapter 137, Division 046 to 049.

This Personal Services Contract Selection Procedures constitute LTD’s procedures for the screening and selection of Personal Services contracts.

1. Definitions. The following terms have the meanings set forth herein. Any term not defined herein shall have the definition set forth under the Oregon Public Contacting Code (ORS Ch. 279A-C) or the Oregon Model Rules (OAR 137-046 to 049).

a. Proposal. An offer to provide Personal Services, whether formal or informal, as designated below.

b. Personal Services. Services where the skill, ability, resources, knowledge, or expertise of an independent contractor are of paramount importance. Personal Service contracts include, but are not limited to, the following:

i. Contracts for services performed in a professional capacity or as a consultant including but not limited to services of an accountant; actuary; auditor; attorney; banker; insurance agent; information technology consultant; or marketing specialist.

ii. Contracts for services as an artist in the performing or fine arts.

iii. Contracts for services where the primary purpose is to provide transit- related expertise in a professional capacity or as a consultant.

iv. Contracts for services where the primary purpose is to provide procurement- related expertise in a professional capacity or as a consultant.

v. Contracts for services that are specialized, creative, or research oriented.

c. Professional Services. As used herein, Personal Services does not include Professional Services, as defined in ORS 279C.100 (2), which means, “architectural, engineering, photogrammetric mapping, transportation planning or land surveying services,” or Related Services, as defined in ORS 279C.100 (8), which means, “services related to planning, designing, engineering or overseeing public improvement projects or components of public improvement projects.” Professional Services and Related Services are subject to the requirements of ORS Ch. 279C and OAR Chapter 137, Division 048.

LTD REGULAR BOARD MEETING April 17, 2019 Page 84 of 201 2. Method of Procurement. Based on the estimated total cost of a Personal Services contract, the following methods of procuring a Personal Services contract shall be used, unless an exemption applies, pursuant to Section 4:

a. Direct Negotiation – Personal Services Contract of $10,000 or Less. When a nonexempt Personal Services contract is estimated to be $10,000 or less, a Personal Services contractor may be selected by direct selection or award, so long as the quality of service offered by the Personal Services contractor is sufficient for LTD’s particular needs under the circumstances, the cost to LTD is fair and reasonable under the circumstances, and the award is in all other respects in LTD’s best interests.

b. Informal Solicitation – Personal Services Contracts Over $10,000 But Not Over $150,000. When a nonexempt Personal Services contract is estimated to be more than $10,000 but not more than $150,000, informal Proposals, or price quotes, may be solicited. Informal Proposals, or price quotes, shall be solicited from a sufficient number of qualified prospective proposers to ensure no fewer than three qualified proposers submit Proposals or price quotes. If three quotes or Proposals are not reasonably available, fewer will suffice, and the efforts made to solicit Proposals, or price quotes, shall be documented in LTD’s files.

c. Formal Solicitation – Personal Services Contracts Over $150,000. When a nonexempt Personal Services contract is estimated to exceed $150,000, LTD shall award the nonexempt Personal Services contract by competitive sealed bidding under ORS 279B.055 or by competitive sealed proposals under ORS 279B.060 and the applicable Model Rules.

3. Prequalification of Prospective Proposers. A pool of prospective proposers may be established for a particular type of Personal Services contract by soliciting statements of qualification from individuals or firms that may be qualified to perform those particular Personal Services pursuant to ORS 279B.120 and corresponding statutes and administrative rules.

4. Exemptions. Procuring a Personal Services contract under one of the exemptions set forth herein is a non-standard procurement, which requires, pursuant to LTD Resolution No. 2017-03-15-011, A Resolution Establishing Public Contracting Policies, written approval of the General Manager and the Director of Business Services before solicitation, if any, or entering into.

In accordance with the levels of contracting authority requirements set forth in LTD Resolution No. 2017-03-15-011, Personal Services contracts entered into pursuant to an exemption under this Section and estimated to exceed $149,999 shall be presented to the LTD Contract Review Board for approval.

a. Sole Source. If only one individual or firm is qualified and available to perform a Personal Services contract, a contract may be awarded to that individual or firm without competition. The requirements of ORS 279B.075 do not apply.

LTD REGULAR BOARD MEETING April 17, 2019 Page 85 of 201 b. Unique or Specialized Knowledge or Expertise. A Personal Services contract may be awarded without competition if the contractor has unique or specialized knowledge or expertise required by LTD, and soliciting informal or formal proposals from others would not be in LTD’s best interests.

c. Emergency. A Personal Services contract may be awarded without competition if prompt execution of a contract is necessary in an Emergency, as that term is defined in ORS 279A.010 (1)(f).

5. Protests.

a. Purpose. An Affected Person may protest the award of a Personal Services contract, or a notice of intent to award a Personal Services contract, whichever comes first. Before seeking judicial review of the award of a Personal Services contract, an Affected Person must file a Written protest with LTD and exhaust all administrative remedies.

b. Delivery. Unless otherwise specified, an Affected Person must deliver a Written protest to LTD within seven (7) Days after award of a Personal Services contract, or issuance of the notice of intent to award a Personal Services contract, whichever comes first.

c. Content of Protest. The Written protest must include those requirements set forth in OAR 137-047-0740 and any other requirements set forth in Lane Transit District’s Procurement Policy, adopted on June 22, 2017.

d. Contract Review Authority Response. LTD shall not consider an Affected Person’s protest submitted after the timeline established for submitting such protest.

e. Judicial Review. An Affected Person may seek judicial review of LTD’s decision relating to a protest of the award of a Personal Services contract only after the Affected Person has exhausted all administrative remedies set forth in Lane Transit District’s Procurement Policy, adopted on June 22, 2017 and in accordance with the requirements of Oregon law.

6. Federal Funds. Notwithstanding any provision herein, LTD shall comply with applicable federal statutes and regulations for Personal Services contracts funded with federal funds in accordance with applicable law.

LTD REGULAR BOARD MEETING April 17, 2019 Page 86 of 201

LTD RESOLUTION NO. 2019-04-17-021

ADOPTION OF THE REVISED PROCUREMENT POLICY: PROCEDURES FOR PERSONAL SERVICES CONTRACTS

WHEREAS, the Lane Transit District (“LTD” or “District”) Board of Directors (“Board”) acts as the LTD Contract Review Board;

WHEREAS, the Board, acting as the LTD Contract Review Board, may adopt rules by Resolution;

WHEREAS, the LTD Contract Review Board previously adopted the Oregon Model Rules, Division 46, 47, 48, and 49, adopted by the Attorney General under Oregon Revised Statutes (“ORS”) 279A, 279B, and 279C, as they may be amended from time to time, as LTD’s Public Contracting Rules;

WHEREAS, from time to time, the District is in need of obtaining Personal Services requiring specialized skill, ability, resources, knowledge or expertise; and

WHEREAS, pursuant to ORS 279A.055 and 279A.065 (6), the Board, as the LTD Contract Review Board, may: (a) designate certain contracts as Personal Services contracts; and (b) adopt rules of procedure for selection of such Personal Service contracts, in lieu of the Oregon Model Rules for public contracting.

NOW, THEREFORE, BE IT RESOLVED that the LTD Board of Directors, acting as the LTD Contract Review Board, passes a Resolution as follows:

• Amending the Procurement Policy to adopt the Personal Services Contract Selection Procedures, attached hereto as Exhibit A.

ADOPTED BY THE LANE TRANSIT DISTRICT BOARD OF DIRECTORS ON THE 17th DAY OF APRIL, 2019.

Board President, Carl Yeh

LTD REGULAR BOARD MEETING April 17, 2019 Page 87 of 201 Exhibit A

PERSONAL SERVICES CONTRACT SELECTION PROCEDURES

Pursuant to ORS 279A.055 and 279A.065 (6), the LTD Board of Directors, as the LTD Contract Review Board, may: (a) designate certain contracts as Personal Services contracts; and (b) adopt rules of procedure for selection of such Personal Services contracts, in lieu of the Oregon Model Rules for public contracting, set forth in the Oregon Administrative Rules (OAR) Chapter 137, Division 046 to 049.

This Personal Services Contract Selection Procedures constitute LTD’s procedures for the screening and selection of Personal Services contracts.

1. Definitions. The following terms have the meanings set forth herein. Any term not defined herein shall have the definition set forth under the Oregon Public Contacting Code (ORS Ch. 279A-C) or the Oregon Model Rules (OAR 137-046 to 049).

a. Proposal. An offer to provide Personal Services whether formal or informal as designated below.

b. Personal Services. Services where the skill, ability, resources, knowledge or expertise of an independent contractor are of paramount importance. Personal Service contracts include, but are not limited to, the following:

i. Contracts for services performed in a professional capacity or as a consultant including but not limited to services of an accountant; actuary; auditor; attorney; banker; insurance agent; information technology consultant; or marketing specialist.

ii. Contracts for services as an artist in the performing or fine arts.

iii. Contracts for services where the primary purpose is to provide transit- related expertise in a professional capacity or as a consultant.

iv. Contracts for services where the primary purpose is to provide procurement- related expertise in a professional capacity or as a consultant.

v. Contracts for services that are specialized, creative, or research oriented.

c. Professional Services. As used herein, Personal Services does not include Professional Services, as defined in ORS 279C.100 (2), which means, “architectural, engineering, photogrammetric mapping, transportation planning or land surveying services,” or Related Services, as defined in ORS 279C.100 (8), which means, “services related to planning, designing, engineering or overseeing public improvement projects or components of public improvement projects.” Professional Services and Related Services are subject to the requirements of ORS Ch. 279C and OAR Chapter 137, Division 048.

LTD BOARDLTD REGULAR FINANCE BOARD COMMITTEE MEETING MEETING AprilApril 17, 8, 2019 Page 1088 of 12201 2. Method of Procurement. Based on the estimated total cost of a Personal Services contract, the following methods of procuring a Personal Services contract shall be used, unless an exemption applies, pursuant to Section 4:

a. Direct Negotiation – Personal Services Contract of $10,000 or Less. When a nonexempt Personal Services contract is estimated to be $10,000 or less, a Personal Services contractor may be selected by direct selection or award, so long as the quality of service offered by the Personal Services contractor is sufficient for LTD’s particular needs under the circumstances, the cost to LTD is fair and reasonable under the circumstances, and the award is in all other respects in LTD’s best interests.

b. Informal Solicitation – Personal Services Contracts Over $10,000 But Not Over $150,000. When a nonexempt Personal Services contract is estimated to be more than $10,000 but not more than $150,000, informal Proposals, or price quotes, may be solicited. Informal Proposals, or price quotes, shall be solicited from a sufficient number of qualified prospective proposers to ensure no fewer than three qualified proposers submit Proposals or price quotes. If three quotes or Proposals are not reasonably available, fewer will suffice, and the efforts made to solicit Proposals, or price quotes, shall be documented in LTD’s files.

c. Formal Solicitation – Personal Services Contracts Over $150,000. When a nonexempt Personal Services contract is estimated to exceed $150,000, LTD shall award the nonexempt Personal Services contract by competitive sealed bidding under ORS 279B.055 or by competitive sealed proposals under ORS 279B.060 and the applicable Model Rules.

3. Prequalification of Prospective Proposers. A pool of prospective proposers may be established for a particular type of Personal Services contract by soliciting statements of qualification from individuals or firms that may be qualified to perform those particular Personal Services pursuant to ORS 279B.120 and corresponding statutes and administrative rules.

4. Exemptions. Procuring a Personal Services contract under one of the exemptions set forth herein is a non-standard procurement, which requires, pursuant to LTD Resolution No. 2017-03-15-011, A Resolution Establishing Public Contracting Policies, written approval of the General Manager and the Director of Business Services before solicitation, if any, or entering into.

In accordance with the levels of contracting authority requirements set forth in LTD Resolution No. 2017-03-15-011, Personal Services contracts entered into pursuant to an exemption under this Section and estimated to exceed $149,999 shall be presented to the LTD Contract Review Board for approval.

a. Sole Source. If only one individual or firm is qualified and available to perform a Personal Services contract, a contract may be awarded to that individual or firm without competition. The requirements of ORS 279B.075 do not apply.

LTD BOARDLTD REGULAR FINANCE BOARD COMMITTEE MEETING MEETING AprilApril 17, 8, 2019 Page 1189 of 12201 b. Unique or Specialized Knowledge or Expertise. A Personal Services contract may be awarded without competition if the contractor has unique or specialized knowledge or expertise required by LTD, and soliciting informal or formal proposals from others would not be in LTD’s best interests.

c. Emergency. A Personal Services contract may be awarded without competition if prompt execution of a contract is necessary in an Emergency, as that term is defined in ORS 279A.010 (1)(f).

5. Protests.

a. Purpose. An Affected Person may protest the award of a Personal Services contract, or a notice of intent to award a Personal Services contract, whichever comes first. Before seeking judicial review of the award of a Personal Services contract, an Affected Person must file a Written protest with LTD and exhaust all administrative remedies.

b. Delivery. Unless otherwise specified, an Affected Person must deliver a Written protest to LTD within seven (7) Days after award of a Personal Services contract, or issuance of the notice of intent to award a Personal Services contract, whichever comes first.

c. Content of Protest. The Written protest must include those requirements set forth in OAR 137-047-0740 and any other requirements set forth in Lane Transit District’s Procurement Policy, adopted on June 22, 2017.

d. Contract Review Authority Response. LTD shall not consider an Affected Person’s protest submitted after the timeline established for submitting such protest.

e. Judicial Review. An Affected Person may seek judicial review of LTD’s decision relating to a protest of the award of a Personal Services contract only after the Affected Person has exhausted all administrative remedies set forth in Lane Transit District’s Procurement Policy, adopted on June 22, 2017 and in accordance with the requirements of Oregon law.

6. Federal Funds. Notwithstanding any provision herein, LTD shall comply with applicable federal statutes and regulations for Personal Services contracts funded with federal funds in accordance with applicable law.

LTD BOARDLTD REGULAR FINANCE BOARD COMMITTEE MEETING MEETING AprilApril 17, 8, 2019 Page 1290 of 12201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: ADOPTION: STIF FORMULA FUND APPLICATIONS

PRESENTER: Tom Schwetz, Director of Planning and Development

DIRECTOR: Tom Schwetz, Director of Planning and Development

ACTION REQUESTED: Adoption

PURPOSE: To request Board adoption of the Lane County Statewide Transportation Improvement Fund (STIF) Formula Fund Plan.

HISTORY: Oregon House Bill 2017 established a new 0.1 percent employee payroll tax to fund public transportation in Oregon that benefits a high percentage of low-income households. STIF funds are divided into Formula Funds (90 percent), Discretionary Funds (five percent), Intercommunity Discretionary Funds (four percent), and administrative funds (one percent). LTD is the Qualified Entity of the STIF funds allocated to Lane County.

STIF moneys are appropriated to finance investments and improvements in public transportation services. STIF may be used for public transportation purposes that support the effective planning, deployment, operation, and administration of public transportation programs including, but not limited to, the following: • Creation of new systems and services with origins, destinations, or stops in Oregon; • Maintenance or continuation of systems and services in certain circumstances; and • Planning for, and development of, a Local Plan or future STIF Plan to improve public transportation service.

The Oregon Department of Transportation (ODOT) estimates Lane County will generate $13,828,000 in STIF Formula Funds from July 2018-June 2021. Of those funds, $13,115,000 will be generated within the LTD District, and $713,000 will be generated outside of the LTD District. ODOT requested that providers request up to 130 percent of the estimated budget, as the budget is conservative.

In 2018, the LTD Board of Directors appointed the Lane County STIF Advisory Committee to review submitted project proposals from eligible Public Transportation Service Providers for STIF Formula Funds and to develop a prioritized project list that makes up the Lane County Statewide Transportation Improvement Fund (STIF) Formula Fund Plan. The committee met five times between September 4, 2018, and February 5, 2019. Three Public Transportation Service Providers submitted project proposals for Lane County STIF Formula Funds.

The STIF Advisory Committee reviewed the submitted projects and created two prioritized project lists to be funded at 100 percent of ODOT estimates: projects within the LTD boundary and projects outside of the LTD boundary. The committee now submits these prioritized project lists to the LTD Board of Directors for approval. A copy of the applications can be found at http://www.lcog.org/1016/Project-Proposals .

At their February 5, 2019, meeting, the committee developed a recommendation for a STIF Formula Fund Plan including prioritization of In-District and Out-of-District projects within both a 100 percent project budget and a 130 percent project budget. Attachment 1 provides the Lane County Statewide Transportation Improvement Fund (STIF) Formula Fund Plan.

A public comment period was opened on March 18, 2019, and will close on April 16, 2019.

Staff will provide further detail on this topic at the Board Meeting.

LTD REGULAR BOARD MEETING April 17, 2019 Page 91 of 201 Agenda Item Summary – Adoption of Lane County STIF Formula Fund Plan Page 2 of 2

CONSIDERATIONS: Staff recommends: • Pass Resolution approving submittal of the Lane County Statewide Transportation Improvement Fund (STIF) Formula Fund Plan to ODOT.

NEXT STEPS: • Any testimony received from the public hearing and public comment period will be presented to the Board prior to the Board making a final decision. • STIF Formula Fund grant applications will be brought before the Board, acting as the Qualified Entity, at its April 17 regular Board meeting.

SUPPORTING DOCUMENTATION: 1) Proposed Lane County STIF Formula Fund Plan 2) Resolution No. 2019-04-17-022

PROPOSED MOTION: I move adoption of LTD Resolution No. 2019-04-17-022:

It is hereby resolved that the LTD Board of Directors approves the Lane County STIF Formula Fund Plan as presented [amended].

Q:\BOARD OF DIRECTORS\Board & Committee Meetings\Board Meetings\2019\2019-04-17\17-AIS - STIF Formula Fund Applications.docx LTD REGULAR BOARD MEETING April 17, 2019 Page 92 of 201 Attachment 1: Lane County Statewide Transportation Improvement Fund (STIF) Formula Fund Plan

In‐District 100% Project Budget

Fund Type 2019 2020 2021 Total Task 1: General STIF $0 $1,600,000 $2,199,000 $3,799,000 #1: Increased This project will result in approximately 36,000 hours of Service Total $0 $1,600,000 $2,199,000 $3,799,000 Bus Service, additional general public and student service over FY 2020 and Task 2: Service to STIF $0 $400,000 $700,000 $1,100,000 LTD 2021. meet student need Total $0 $400,000 $700,000 $1,100,000 STIF $0 $2,000,000 $2,899,000 $4,899,000 Project Total Total $0 $2,000,000 $2,899,000 $4,899,000

Fund Type 2019 2020 2021 Total #2: Youth STIF funds will be used to 1) subsidize fares for students and STIF $30,000 $700,000 $700,000 $1,430,000 and Low‐ Task 1: Student Fare marketing of the program, and 2) enable social service Total $30,000 $700,000 $700,000 $1,430,000 Income Fare agencies to purchase LTD's fares at 75% discount to facilitate Task 2: Low‐income STIF $0 $500,000 $500,000 $1,000,000 Programs, free access to LTD's fixed route services for low‐income fare Total $0 $500,000 $500,000 $1,000,000 LTD population. STIF $30,000 $1,200,000 $1,200,000 $2,430,000 Project Total Total $30,000 $1,200,000 $1,200,000 $2,430,000

South Lane Wheels (SLW) will hire a contractor to create a Fund Type 2019 2020 2021 Total #3: Transit Transit Development Plan covering the planning period of 2019‐ STIF $0 $100,000 $0 $100,000 Demand Task 1: Create TDP 2029. The Plan will position SLW to take advantage of LTD’s Total $0 $100,000 $0 $100,000 Plan, South Mobility on Demand pilot to understand and enhance rural STIF $0 $100,000 $0 $100,000 Lane Wheels Project Total service. Total $0 $100,000 $0 $100,000

Fund Type 2019 2020 2021 Total #4: Florence‐ Establish intercity transit between Florence and Eugene. Task 1: Florence to STIF $0 $8,000 $8,000 $16,000 Eugene Collaborate with LTD, CCAT and CTCLUSI to reduce Eugene Total $0 $8,000 $8,000 $16,000 Route, LCOG fragmentation. STIF $0 $8,000 $8,000 $16,000 Project Total Total $0 $8,000 $8,000 $16,000

Fund Type 2019 2020 2021 Total STIF $0 $450,000 $0 $450,000 Task 1: Buy vans Total $0 $450,000 $0 $450,000 STIF $0 $250,000 $0 $250,000 Task 2: Replace 40' Federal $0 $600,000 $0 $600,000 Bus with Electric Total $0 $850,000 $0 $850,000 Task 3: Replace 40' STIF $0 $200,000 $250,000 $450,000 The purchase of up to ten 40' and 60' low or no emission Bus with Federal $0 $800,000 $1,000,000 $1,800,000 #5: Rolling replacement and expansion buses. The project also includes up Hybrid/Diesel Total $0 $1,000,000 $1,250,000 $2,250,000 Stock, LTD to 10 replacement vehicles for specialized and ADA services STIF $250,000 $700,000 $700,000 $1,650,000 Task 4: Replace and up to 4 mobility on‐demand vehicles. Federal $1,000,000 $1,675,000 $1,675,000 $4,350,000 articulated bus Total $1,250,000 $2,375,000 $2,375,000 $6,000,000 STIF $0 $150,000 $75,000 $225,000 Task 5: Replace buses Federal $0 $600,000 $300,000 $900,000 under 30' Total $0 $750,000 $375,000 $1,125,000 STIF $250,000 $1,750,000 $1,025,000 $3,025,000 Project Total Federal $1,000,000 $3,675,000 $2,975,000 $7,650,000 Total $1,250,000 $5,425,000 $4,000,000 $10,675,000

Fund Type 2019 2020 2021 Total Task 1: Operating STIF $100,000 $235,000 $540,000 $875,000 Service will provide shared‐ride mobility to areas of Assistance Total $100,000 $235,000 $540,000 $875,000 #6: Mobility concentrated low‐income and senior populations connecting Task 2: STIF $20,000 $60,000 $60,000 $140,000 as a Service, them to frequent transit and develop strategic partnerships Communication Total $20,000 $60,000 $60,000 $140,000 LTD with TNC's, bike & car share, and other emerging service STIF $50,000 $250,000 $50,000 $350,000 Task 3: Planning models. Total $50,000 $250,000 $50,000 $350,000 STIF $170,000 $545,000 $650,000 $1,365,000 Project Total Total $170,000 $545,000 $650,000 $1,365,000

Fund Type 2019 2020 2021 Total #7: Reserve funds will be maintained to prepare for unanticipated STIF $0 $300,000 $300,000 $600,000 Sustainable events that could adversely affect the financial condition of Task 1: Reserve Fund Total $0 $300,000 $300,000 $600,000 Services STIF funded operations and jeopardize the smooth STIF $0 $300,000 $300,000 $600,000 Reserve, LTD continuation of necessary transit services. Project Total Total $0 $300,000 $300,000 $600,000

This task provides funds to cover the administrative cost Fund Type 2019 2020 2021 Total #8: STIF associated with managing the overall STIF program and for Task 1: Project STIF $120,000 $280,000 $280,000 $680,000 Program specific STIF projects. Costs include LTD staff time and an Administration Total $120,000 $280,000 $280,000 $680,000 Admin, LTD intergovernmental agreement with Lane Council of STIF $120,000 $280,000 $280,000 $680,000 Project Total Governments (LCOG). Total $120,000 $280,000 $280,000 $680,000

Fund Type 2019 2020 2021 Total 100% Project STIF $570,000 $6,183,000 $6,362,000 $13,115,000 In‐district Totals List Totals Federal $1,000,000 $3,675,000 $2,975,000 $7,650,000 Total $1,570,000 $9,858,000 $9,337,000 $20,765,000

LTD REGULAR BOARD MEETING April 17, 2019 Page 93 of 201 Out‐of‐District 100% Project Budget Fund Type 2019 2020 2021 Total STIF $0 $32,000 $32,000 $64,000 #1‐OOD: Establish intercity transit between Florence and Eugene. Task 1: Florence to Other State $525,000 $525,000 $1,050,000 Florence‐ Provide access for low‐income households to key destinations. Eugene Local $120,000 $120,000 $240,000 Eugene Collaborate with LTD, Coos County Transit and Confederated Total $0 $677,000 $677,000 $1,354,000 Public Tribes of Coos, Lower Umpqua, Siuslaw Indians to reduce STIF $32,000 $32,000 $64,000 Transportati fragmentation. Other State $525,000 $525,000 $1,050,000 on Route Project Total Local $120,000 $120,000 $240,000 Total $0 $677,000 $677,000 $1,354,000

Fund Type 2019 2020 2021 Total STIF $5,000 $25,000 $25,000 $55,000 #2‐OOD: Task 1: Florence to Other State $200,000 $200,000 $400,000 Florence to Continue operation of the Florence to Yachats transit route; Yachats Transit Local $25,000 $25,000 $50,000 Yachats currently a one year pilot project. Fill a gap in transit service Total $5,000 $250,000 $250,000 $505,000 Public along HWY 101. Collaborate with ODOT, Coos and Lincoln STIF $5,000 $25,000 $25,000 $55,000 Transportati County Transit to reduce fragmentation in provision of service. Other State $0 $200,000 $200,000 $400,000 on Route Project Total Local $0 $25,000 $25,000 $50,000 Total $5,000 $250,000 $250,000 $505,000

Fund Type 2019 2020 2021 Total #3‐OOD: The Rhody Express vehicle was purchased in 2009 and does not Task 1: Rhody Express STIF $0 $100,000 $0 $100,000 Rhody currently have a backup when repairs are required. A second Expansion Vehicle Total $0 $100,000 $0 $100,000 Express vehicle will be required to consider either frequency or STIF $0 $100,000 $0 $100,000 Rolling Stock coverage enhancements. Project Total Total $0 $100,000 $0 $100,000

#4‐OOD: Rhody Express is currently constrained by maintaining a one Fund Type 2019 2020 2021 Total Rhody hour fixed route service and is unable to accommodate Task 1: Rhody Express STIF $0 $197,000 $197,000 $394,000 Express potential riders with early morning trips. Adding three hours of Service Expansion Total $0 $197,000 $197,000 $394,000 Service morning service and increasing frequency supports the overall STIF $0 $197,000 $197,000 $394,000 Project Total Expansion service. Total $0 $197,000 $197,000 $394,000

#5‐OOD: Fund Type 2019 2020 2021 Total Diamond Task 1: Diamond STIF $0 $25,000 $25,000 $50,000 Adding a 4th trip between Eugene and Oakridge increases Express Express Service Total $0 $25,000 $25,000 $50,000 transportation options to a rural community. Service STIF $0 $25,000 $25,000 $50,000 Project Total Expansion Total $0 $25,000 $25,000 $50,000

#6‐OOD: Fund Type 2019 2020 2021 Total Diamond Task 1: Diamond STIF $0 $0 $50,000 $50,000 A 12 month pilot project to expand Diamond Express service to Express Express Sat. Pilot Total $0 $0 $50,000 $50,000 include Saturdays, beginning FY20. Saturday STIF $0 $0 $50,000 $50,000 Project Total Pilot Total $0 $0 $50,000 $50,000

Fund Type 2019 2020 2021 Total STIF $5,000 $379,000 $329,000 $713,000 100% Project Out‐of‐district Totals Other State $0 $725,000 $725,000 $1,450,000 List Totals Local $0 $145,000 $145,000 $290,000 Total $5,000 $1,249,000 $1,199,000 $2,453,000

Total 100% Project List Budget

Fund Type 2019 2020 2021 Total STIF $575,000 $6,562,000 $6,691,000 $13,828,000 100% Project Federal $1,000,000 $3,675,000 $2,975,000 $7,650,000 Project List Totals for In and Out of District Combined List Totals Other State $0 $725,000 $725,000 $1,450,000 Local $0 $145,000 $145,000 $290,000 Total $1,575,000 $11,107,000 $10,536,000 $23,218,000

LTD REGULAR BOARD MEETING April 17, 2019 Page 94 of 201 In‐District 130% Project Budget

Fund Type 2019 2020 2021 Total Task 1: STIF $0 $400,000 $1,000,000 $1,400,000 Contingent upon increased Total $0 $400,000 $1,000,000 $1,400,000 revenues, this project would #1‐130%: Conditional Mobility Task 2: STIF $0 $900,000 $1,516,300 $2,416,300 provide funding for additional Improvements, LTD Federal $0 $2,100,000 $3,538,033 $5,638,033 service and procurement of Total $0 $3,000,000 $5,054,333 $8,054,333 additional rolling stock. Project STIF $0 $1,300,000 $2,516,300 $3,816,300 Federal $0 $2,100,000 $3,538,033 $5,638,033 Total $0 $3,400,000 $6,054,333 $9,454,333

Out‐of‐District 130% Project Budget

Fund This service would add Type 2019 2020 2021 Total #1‐130%OOD: Rhody Express additional morning service and Task 1: STIF $0 $47,500 $47,500 $95,000 Service Expansion, LTD increase frequency to support Total $0 $47,500 $47,500 $95,000 the overall service. Project STIF $0 $47,500 $47,500 $95,000 Total $0 $47,500 $47,500 $95,000

The Rhody Express vehicle was Fund purchased in 2009 and doesn't Type 2019 2020 2021 Total #2‐130%OOD: Rhody Express have the benefit of a backup. A Task 1: STIF $0 $100,000 $0 $100,000 Expansion Vehicle, LTD second vehicle is also required Total $0 $100,000 $0 $100,000 to consider either frequency or Project STIF $0 $100,000 $0 $100,000 coverage enhancements. Total $0 $100,000 $0 $100,000

Fund Type 2019 2020 2021 Total #3‐130%OOD: Reserve Fund, Creation of a reserve for out‐of‐ Task 1: STIF $0 $0 $18,900 $18,900 LTD district services. Total $0 $0 $18,900 $18,900 Project STIF $0 $0 $18,900 $18,900 Total $0 $0 $18,900 $18,900

Total 130% Project List Budget

Fund Type 2019 2020 2021 Total In‐district Totals STIF $0 $1,300,000 $2,516,300 $3,816,300 Federal $0 $2,100,000 $3,538,033 $5,638,033 Total $0 $3,400,000 $6,054,333 $9,454,333 Fund Type 2019 2020 2021 Total 130% Project List Totals Out‐of‐district Totals STIF $0 $147,500 $66,400 $213,900 Total $0 $147,500 $66,400 $213,900 Fund Type 2019 2020 2021 Total Project List Totals STIF $0 $1,447,500 $2,582,700 $4,030,200 Federal $0 $2,100,000 $3,538,033 $5,638,033 Total $0 $3,547,500 $6,120,733 $9,668,233

LTD REGULAR BOARD MEETING April 17, 2019 Page 95 of 201

RESOLUTION NO. 2019-04-17-022

APPROVAL OF THE SUBMITION OF THE LANE COUNTY STATEWIDE TRANSPORTATION IMPROVEMENT FUND (STIF) FORMULA FUND PLAN AS PRESENTED

WHEREAS, House Bill 2017, Keep Oregon Moving made a significant investment in transportation to help advance the things that Oregonians value—a vibrant economy with good jobs, strong communities with high quality of life, a clean environment, and safe, healthy people;

WHEREAS, a centerpiece of Keep Oregon Moving is the STIF, which provides a new dedicated source of funding to expand public transportation service in Oregon communities;

WHEREAS, HB 2017 designates Lane Transit District (“LTD”) as the Qualified Entity (QE) for the purpose of administering the STIF planning process and receiving and distributing STIF funds for Lane County to Public Transportation Service Providers;

WHEREAS, in 2018, the LTD Board of Directors appointed the Lane County STIF Advisory Committee to review submitted project proposals from eligible Public Transportation Service Providers for STIF Formula Funds and to develop a prioritized project list that makes up the Lane County STIF Formula Fund Plan;

WHEREAS, the STIF Advisory Committee reviewed projects submitted by three Public Transportation Service Providers and created two prioritized project lists to be funded at 100 percent of Oregon Department of Transportation estimates for projects within the LTD boundary and projects outside of the LTD boundary; and,

WHEREAS, a public comment period was conducted between March 18, 2019, and April 16, 2019.

NOW, THEREFORE, BE IT RESOLVED that the LTD Board of Directors, acting as the QE for the purpose of administering the STIF planning process and receiving and distributing STIF funds for Lane County, passes a Resolution as follows:

• Approving submittal of the Lane County STIF Formula Fund Plan as presented.

ADOPTED BY THE LANE TRANSIT DISTRICT BOARD OF DIRECTORS ON THIS 17th DAY OF APRIL, 2019.

_____ Board President, Carl Yeh

LTD REGULAR BOARD MEETING April 17, 2019 Page 96 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: REVISED FUND BALANCE AND BUDGETARY RESERVE POLICY

PRESENTER: Christina Shew, Director of Finance

DIRECTOR: Christina Shew, Director of Finance

ACTION REQUESTED: Adoption

PURPOSE: To request that the Board of Directors adopt a resolution approving the revised Fund Balance and Budgetary Reserve Policy.

HISTORY: The Government Finance Officers Association (GFOA) issues best practice advisories for government finance and GFOA has long recommended that governments establish a formal policy on the level of unrestricted fund balance maintained in the general fund. GFOA recognizes that the adequacy of fund balance in the general fund is individual to each government and that governments should take into account their own unique circumstances in determining an appropriate amount. GFOA recommends, however, at a minimum and regardless of size, that governments maintain an amount equal to no less than two months of regular general fund operating expenditures of fund balance in their general fund.

On August 17, 2016, the Board of Directors approved updating the Fund Balance and Budgetary Reserve Policy to reflect GFOA’s recommendations and the policy is reviewed and revised periodically with the last revision noted on May 16, 2018. • On April 3, 2019, the Budget Committee, comprised of the LTD Board of Directors plus an equal number of citizen electors, met to review the proposed revisions to the Fund Balance and Budgetary Reserve Policy noted as follows: Requiring that the two-to-six month unrestricted fund balance (aka “operating reserve”) be maintained within each “operating fund” rather than all in the “General Fund.” This change results in the same total unrestricted fund balance, but spreads the balance across the four operating funds (General Fund, Medicaid Fund, Specialized Services Fund, and Point2point Fund). By housing the operating reserves within each fund, the likelihood of impacting multiple funds, should an unanticipated event happen, only one fund is reduced. • Updating the reference to the “Capital Improvements Program,” which was renamed the “Community Investment Plan” during the last approval cycle for this Plan in November 2018. • Updated the reference to the Oregon Administrative Rules (OAR) to reflect the current location reference, which is the result of the OAR being renumbered. • Removed the specific appropriated budgetary reserve requirements. As the Budget Committee makes all appropriations, it is not necessary or prudent to specify appropriated amounts for some line items within the budget as this restricts the Budget Committee’s ability to appropriate based on the facts and circumstances existing in a given year and to take into account changing risks and opportunities. The Budget Committee approved a recommendation to the Board of Directors to approve the proposed revisions. Note: The Fund Balance and Budgetary Reserve Policy was originally adopted in 1994 with revisions on April 19, 2000, August 17, 2016, and the most recently on May 16, 2018.

CONSIDERATIONS: Staff recommends that the Board adopt the revised Fund Balance and Budgetary Reserve Policy.

LTD REGULAR BOARD MEETING April 17, 2019 Page 97 of 201 Agenda Item Summary – Updated Fund Balance and Budgetary Reserve Policy Page 2 of 2

ALTERNATIVES: • The Board may amend the revised policy and elect to adopt the amended policy at a later date. • The Board may amend the revised policy and elect to adopt the amended policy at today’s Board meeting.

NEXT STEPS: The adopted policy will become effective immediately.

SUPPORTING DOCUMENTATION: 1) Revised Fund Balance and Budgetary Reserve Policy 2) Red-lined version of the revised Fund Balance and Budgetary Reserve Policy 3) Resolution No. 2019-04-17-023

PROPOSED MOTION: I move adoption of LTD Resolution No. 2019-04-17-023:

It is hereby resolved that the LTD Board of Directors adopts the Fund Balance and Budgetary Reserve Policy as presented [amended].

Q:\BOARD OF DIRECTORS\Board & Committee Meetings\Board Meetings\2019\2019-04-17\20-AIS - Revised Fund Balance and Reserve Policy.docx LTD REGULAR BOARD MEETING April 17, 2019 Page 98 of 201 LANE TRANSIT DISTRICT FUND BALANCE AND BUDGETARY RESERVE POLICY ______

PURPOSE This policy addresses the goals of the Lane Transit District Board of Directors (“Board”) regarding the level of unrestricted fund balance maintained for operating funds. Unrestricted fund balance Deleted: the General Fund is the District’s working capital available for the ongoing operation of the District and is subject to the limitations defined by this policy. This policy considers unanticipated events that could adversely affect the financial condition of the District and jeopardize the smooth continuation of necessary transit services. Having such a policy will ensure that the District maintains adequate working capital/fund balance in order to: a. Provide sufficient cash flow for daily operational needs and for outflows such as grant- funded capital expenditures prior to the District being reimbursed by granting agencies, b. Provide funds for unforeseen expenditures related to emergencies, c. Offset significant economic downturns that result in decreasing payroll-related tax revenue, and d. Secure and maintain investment-grade bond ratings. This policy supersedes all previous policies regarding the District’s fund balance and reserve policies.

BACKGROUND A formal fund balance policy has been in effect since January 1994. This policy is reviewed routinely to make sure that it reflects current needs based on the strength of the local economy, the outlook for federal funds' availability, and the need to cover price volatility for major materials and supplies.

POLICY Unrestricted Fund Balance

The District will maintain an unappropriated fund balance in the operating funds equal to between Deleted: General F two to six months of budgeted operating expenses, -. The level of fund balance will be determined Deleted: including operating transfers annually during the budget process. This balance will constitute the working capital of the District and provide a source of funding for emergencies and economic downturns. In the event of an emergency, the fund balance can be appropriated for use through a resolution, ordinance, or supplemental budget adopted by the Board of Directors. Examples of possible uses include, but are not limited to, the following:

• A major bus or vehicle accident, • An unusually high number of liability claims, • An unusually high number of unemployment claims,

LTD REGULAR BOARD MEETING April 17, 2019 Page 99 of 201 • Accidental loss of a utility vehicle, • Fuel price volatility, • An economic downturn resulting in lower payroll tax receipts, or • A loss of funding source.

Replenishing Deficiencies In the event that the fund balance falls below the minimum threshold, the Board must approve, within six months of budget adoption, a restoration plan to correct the shortage within a three- year period. Restoration plans may include reducing recurring expenditures to eliminate a structural deficit, by increasing revenues or pursuing other funding sources, or by some combination of these and/or other strategies.

Surplus Unrestricted Fund Balance

Should the fund balance in the operating funds exceed the maximum six-month expense range, Deleted: General the District will consider such fund balance surplus as one-time funding available to be Deleted: F appropriated for nonrecurring expenses during the annual budget process. Appropriate uses include, but are not limited to, accelerated debt /liability reduction and capital outlays, such as for bus or facility replacement or programmed capital expansion where any resulting future ongoing outlays are anticipated and accounted for in the District’s Community Investment Plan and Long- Deleted: Capital Improvements Program Range Financial Plan. Surplus fund balance designated for capital investment will be transferred to the Capital Projects Fund. This policy is developed under the guidance of the Oregon Revised Statutes (ORS 294.398) and the Oregon Administrative Rules (150-294.0440), which control in the event of any ambiguity. Commented [CM1]: OAR was renumbered Deleted: 398 BOARD DESIGNATED BUDGETARY RESERVES

The Board may appropriate specific budgetary reserves as deemed prudent. The Board may Formatted: Indent: Left: 0" establish annual appropriated reserves for Self-insurance/risk and General Fund operating Deleted: has contingency. Deleted: ed By Board resolution, the self-insurance reserve can be used during the year to cover Deleted: :¶ unanticipated insurance claims in excess of those otherwise covered through the District’s Deleted: insurance programs or budgeted for in the annual operating budget. : Deleted: $1,000,000 The General Fund operating contingency may be appropriated for other significant expenditures Deleted: ¶ as they become necessary that could not be reasonably foreseen or planned for in the budget. Deleted: :

APPLICABILITY AND PRIORITIZATION OF FUND BALANCE USE Deleted: $1,000,000 This policy pertains to the management of the unrestricted amount of available fund balance. Some portion(s) of fund balance may be restricted for legal or contractual reasons. When an expenditure is incurred for purposes for which both restricted and unrestricted amounts are available, it will be the policy of the District to consider restricted amounts to have been reduced first.

Fund Balance and Budgetary Reserve Policy Page 2

LTD REGULAR BOARD MEETING April 17, 2019 Page 100 of 201 IMPLEMENTATION AND REVIEW Upon adoption of this policy, the Board authorizes the Director of Finance to establish any standards and procedures which may be necessary for its implementation. The Director of Finance shall review this policy at least annually and make any recommendations for changes to the BudgetCommittee of the Board of Directors prior to adoption by the Board. Deleted: Finance

EXEMPTIONS The Board of Directors, under its authority in setting the District’s annual budget, may choose to adopt an annual budget that does not maintain the minimum fund balances identified in this policy.

MAINTENANCE

The BudgetCommittee of the Board of Directors is responsible for the maintenance of this policy, Deleted: Finance with staff assistance from the Director of Finance.

Administrative Policies & Procedures

2019-05-15 (Revised) Deleted: 8

Deleted: 10 Adopted by LTD Board of Directors: ______

Fund Balance and Budgetary Reserve Policy Page 3

LTD REGULAR BOARD MEETING April 17, 2019 Page 101 of 201 LANE TRANSIT DISTRICT FUND BALANCE AND BUDGETARY RESERVE POLICY ______

PURPOSE This policy addresses the goals of the Lane Transit District Board of Directors (“Board”) regarding the level of unrestricted fund balance maintained for operating funds. Unrestricted fund balance is the District’s working capital available for the ongoing operation of the District and is subject to the limitations defined by this policy. This policy considers unanticipated events that could adversely affect the financial condition of the District and jeopardize the smooth continuation of necessary transit services. Having such a policy will ensure that the District maintains adequate working capital/fund balance in order to: a. Provide sufficient cash flow for daily operational needs and for outflows such as grant- funded capital expenditures prior to the District being reimbursed by granting agencies, b. Provide funds for unforeseen expenditures related to emergencies, c. Offset significant economic downturns that result in decreasing payroll-related tax revenue, and d. Secure and maintain investment-grade bond ratings. This policy supersedes all previous policies regarding the District’s fund balance and reserve policies.

BACKGROUND A formal fund balance policy has been in effect since January 1994. This policy is reviewed routinely to make sure that it reflects current needs based on the strength of the local economy, the outlook for federal funds' availability, and the need to cover price volatility for major materials and supplies.

POLICY Unrestricted Fund Balance The District will maintain an unappropriated fund balance in the operating funds equal to between two to six months of budgeted operating expenses, -. The level of fund balance will be determined annually during the budget process. This balance will constitute the working capital of the District and provide a source of funding for emergencies and economic downturns. In the event of an emergency, the fund balance can be appropriated for use through a resolution, ordinance, or supplemental budget adopted by the Board of Directors. Examples of possible uses include, but are not limited to, the following:

• A major bus or vehicle accident, • An unusually high number of liability claims, • An unusually high number of unemployment claims,

LTD REGULAR BOARD MEETING April 17, 2019 Page 102 of 201 • Accidental loss of a utility vehicle, • Fuel price volatility, • An economic downturn resulting in lower payroll tax receipts, or • A loss of funding source.

Replenishing Deficiencies In the event that the fund balance falls below the minimum threshold, the Board must approve, within six months of budget adoption, a restoration plan to correct the shortage within a three- year period. Restoration plans may include reducing recurring expenditures to eliminate a structural deficit, by increasing revenues or pursuing other funding sources, or by some combination of these and/or other strategies.

Surplus Unrestricted Fund Balance Should the fund balance in the operating funds exceed the maximum six-month expense range, the District will consider such fund balance surplus as one-time funding available to be appropriated for nonrecurring expenses during the annual budget process. Appropriate uses include, but are not limited to, accelerated debt /liability reduction and capital outlays, such as for bus or facility replacement or programmed capital expansion where any resulting future ongoing outlays are anticipated and accounted for in the District’s Community Investment Plan and Long- Range Financial Plan. Surplus fund balance designated for capital investment will be transferred to the Capital Projects Fund. This policy is developed under the guidance of the Oregon Revised Statutes (ORS 294.398) and the Oregon Administrative Rules (150-294.0440), which control in the event of any ambiguity.

BOARD DESIGNATED BUDGETARY RESERVES The Board may appropriate specific budgetary reserves as deemed prudent. The Board may establish annual appropriated reserves for Self-insurance/risk and General Fund operating contingency. By Board resolution, the self-insurance reserve can be used during the year to cover unanticipated insurance claims in excess of those otherwise covered through the District’s insurance programs or budgeted for in the annual operating budget. The General Fund operating contingency may be appropriated for other significant expenditures as they become necessary that could not be reasonably foreseen or planned for in the budget.

APPLICABILITY AND PRIORITIZATION OF FUND BALANCE USE This policy pertains to the management of the unrestricted amount of available fund balance. Some portion(s) of fund balance may be restricted for legal or contractual reasons. When an expenditure is incurred for purposes for which both restricted and unrestricted amounts are available, it will be the policy of the District to consider restricted amounts to have been reduced first.

Fund Balance and Budgetary Reserve Policy Page 2

LTD REGULAR BOARD MEETING April 17, 2019 Page 103 of 201 IMPLEMENTATION AND REVIEW Upon adoption of this policy, the Board authorizes the Director of Finance to establish any standards and procedures which may be necessary for its implementation. The Director of Finance shall review this policy at least annually and make any recommendations for changes to the Budget Committee of the Board of Directors prior to adoption by the Board.

EXEMPTIONS The Board of Directors, under its authority in setting the District’s annual budget, may choose to adopt an annual budget that does not maintain the minimum fund balances identified in this policy.

MAINTENANCE The Budget Committee of the Board of Directors is responsible for the maintenance of this policy, with staff assistance from the Director of Finance.

Administrative Policies & Procedures 2019-05-15 (Revised)

Adopted by LTD Board of Directors: ______

Fund Balance and Budgetary Reserve Policy Page 3

LTD REGULAR BOARD MEETING April 17, 2019 Page 104 of 201

RESOLUTION NO. 2019-04-17-023

ADOPTION OF THE REVISED LANE TRANSIT DISTRICT FUND BALANCE AND BUDGETARY RESERVE POLICY

WHEREAS, the Government Finance Officers Association (GFOA) issues best practice advisories for government finance;

WHEREAS, GFOA has long recommended that governments establish a formal policy on the level of unrestricted fund balance maintained in the general fund;

WHEREAS, GFOA recognizes that the adequacy of fund balance in the general fund is individual to each government and that governments should take into account their own unique circumstances in determining an appropriate amount;

WHEREAS, GFOA recommends, however, at a minimum and regardless of size, that governments maintain an amount equal to no less than two months of regular general fund operating expenditures of fund balance in their general fund;

WHEREAS, on August 17, 2016, the Board of Directors approved updating the Fund Balance and Budgetary Reserve Policy to reflect GFOA’s recommendations;

WHEREAS, the Fund Balance and Budgetary Reserve Policy is reviewed and revised periodically with the last revision noted on May 16, 2018;

WHEREAS, on April 3, 2019, the Budget Committee met to review the proposed revisions to the Fund Balance and Budgetary Reserve Policy:

• Requiring that the two-to-six month unrestricted fund balance (aka “operating reserve”) be maintained within each “operating fund” rather than all in the “General Fund.” This change results in the same total unrestricted fund balance, but spreads the balance across the four operating funds (General Fund, Medicaid Fund, Specialized Services Fund, and Point2point Fund). By housing the operating reserves within each fund, the likelihood of impacting multiple funds, should an unanticipated event happen, only one fund is reduced.

• Updating the reference to the “Capital Improvements Program,” which was renamed the “Community Investment Plan” during the last approval cycle for this Plan in November 2018.

• Updated the reference to the Oregon Administrative Rules (OAR) to reflect the current location reference, which is the result of the OAR being renumbered.

• Removed the specific appropriated budgetary reserve requirements. As the Budget Committee makes all appropriations, it is not necessary or prudent to specify appropriated amounts for some line items within the budget as this restricts the Budget Committee’s ability to appropriate based on the facts and circumstances existing in a given year and to take into account changing risks and opportunities.

WHEREAS, the Budget Committee approved a recommendation to the Board of Directors to approve the proposed revisions.

LTD REGULAR BOARD MEETING April 17, 2019 Page 105 of 201 Resolution No. 2019-04-17-023 Page 2 of 2

NOW, THEREFORE, BE IT RESOLVED that the LTD Board of Directors, approves a resolution as follows:

• Approving the revised Fund Balance and Budgetary Reserve Policy.

ADOPTED BY THE LANE TRANSIT DISTRICT BOARD OF DIRECTORS ON THIS 17th DAY OF APRIL, 2019.

_____ Board President, Carl Yeh

LTD REGULAR BOARD MEETING April 17, 2019 Page 106 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: PROPOSED AD HOC COMMUNICATIONS COMMITTEE

PRESENTER: Aurora Jackson, General Manager

DIRECTOR: N/A

ACTION REQUESTED: Adoption

PURPOSE: To request the Board of Directors adopt a resolution approving the formation of an Ad Hoc Communications Committee.

HISTORY: In accordance with the Oregon Public Contracting Code and the Lane Transit District (LTD) Procurement Policy that require that all contracts for goods, services, or public improvement projects be based upon competitive bids or proposals, unless an exception applies, LTD issued a solicitation seeking an experienced firm to provide communications consulting services. The solicitation requested assistance in helping the district effectively and efficiently communicate with its community. The District desire was to enter into a professional services contract with a qualified individual or firm capable of demonstrating competency and experience in providing communications consulting services with a preference for firms who had prior transit, transportation, and/or local government experience.

In carrying out these services, the firm was required to provide an exhaustive review of the District’s current communications strategies and methods and provide feedback on ways to improve LTD’s communications practices. The communications analysis will focus on the following areas: 1) Review existing district communications functions, messages, and strategies; 2) Identify areas of strength and needed improvement in the District’s communications function; 3) Develop a solicitation for communications firms to execute the changes proposed; 4) Review success of implemented changes; and 5) Offer professional development services on an as- needed basis.

LTD received three (3) bid proposals and after the completion of the evaluation process, awarded the contract to Celtis Ventures, Inc. for the amount of $105,000. The contract was executed in October 2018, and since then has been working with LTD staff. Celtis Ventures, Inc. is ready to provide preliminary recommendations and is scheduled to be onsite on April 25 and 26.

Given the high level of interest from Board members regarding improving LTD’s communications, it may be beneficial for a small group of the Board to meet with Celtis Ventures, Inc. to receive a briefing and provide input prior to the issuance of a final report.

CONSIDERATIONS: Staff recommends: • The Board approve the formation of an Ad Hoc Communications Committee to receive a communications analysis briefing and provide input prior to the issuance of a final report; and, • Appoint Kate Reid, Caitlin Vargas and, Joshua Skov to the Ad Hoc Communications Committee.

ALTERNATIVES: • The Board may decide not to participate in the communications analysis process and receive information in a different format. • The Board may decide to engage the entire Board in the communications analysis. • The Board may decide an alternative other than those presented in this report.

LTD REGULAR BOARD MEETING April 17, 2019 Page 107 of 201 Agenda Item Summary – Proposed Ad Hoc Communications Committee Page 2 of 2

NEXT STEPS: An Ad Hoc communications committee meeting will be scheduled on one of the days that Celtis Ventures, Inc. is onsite.

SUPPORTING DOCUMENTATION: 1) Resolution 2019-04-17-024 2) LTD Contract 2018-19, Exhibit A – Scope of Work

PROPOSED MOTION: I move adoption of LTD Resolution No. 2019-04-17-024:

It is hereby resolved that the LTD Board of Directors approves the formation of an Ad Hoc Communications Committee as presented [amended].

Q:\BOARD OF DIRECTORS\Board & Committee Meetings\Board Meetings\2019\2019-04-17\24-AIS - Adhoc Communications Committee.docx LTD REGULAR BOARD MEETING April 17, 2019 Page 108 of 201

RESOLUTION NO. 2019-04-17-024

APPROVAL OF THE FORMATION OF AN AD HOC COMMUNICATIONS COMMITTEE

WHEREAS, Lane Transit District (LTD) is authorized to enter into contractual agreements pursuant to ORS 267.200 (3)-(4);

WHEREAS, the Oregon Public Contracting Code and the LTD Procurement Policy require that all contracts for goods, services, or public improvement projects be based upon competitive bids or proposals, unless an exception applies;

WHEREAS, LTD issued a solicitation seeking an experienced firm to provide communications consulting services to help the District effectively and efficiently communicate with its community;

WHEREAS, LTD’s desire was to enter into a professional services contract with a qualified individual or firm capable of demonstrating competency and experience in providing communications consulting services with a preference for firms who had prior transit, transportation, and/or local government experience;

WHEREAS, after the completion of the evaluations process, LTD awarded the contract to Celtis Ventures, Inc.;

WHEREAS, after working with LTD staff to performed the prescribed work, Celtis Ventures, Inc. is ready to provide preliminary recommendations; and,

WHEREAS, the LTD Board of Directors have expressed a high level of interest in improving LTD’s communications.

NOW, THEREFORE, BE IT RESOLVED that the LTD Board of Directors adopts a Resolution as follows: 1) Approving the formation of an Ad Hoc Communications Committee to receive a communications analysis briefing and provide input prior to the issuance of a final report; and, 2) Appointing Kate Reid, Caitlin Vargas, and Joshua Skov to the Ad Hoc Communications Committee.

ADOPTED BY THE LANE TRANSIT DISTRICT BOARD OF DIRECTORS ON THIS 17th DAY OF APRIL, 2019.

_____ Board President, Carl Yeh

LTD REGULAR BOARD MEETING April 17, 2019 Page 109 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: PROCLAMATION HONORING THE RETIREMENT OF DISTRICT LEGAL COUNCIL DWIGHT PURDY

PRESENTER: Carl Yeh, LTD Board President

DIRECTOR: N/A

ACTION REQUESTED: Approval of Proclamation

PURPOSE: To approve a proclamation recognizing Dwight Purdy’s commendable and notable service as the District’s legal counsel since May 2011.

HISTORY: In May 2011, Thorp, Purdy, Jewett, Urness & Wilkinson, P.C. was hired to serve as legal counsel for Lane Transit District (LTD). Dwight Purdy, a primary partner of the firm and experienced attorney assumed the role of lead counsel for the Board of Directors. Mr. Purdy began practicing law after graduating from law school at the Northwestern School of Law of Lewis & Clark College in Portland, Oregon in 1974. His areas of practice have included Personal Injury, Municipal Law, and Probate & Estate Planning and he has tried over 100 jury trials.

In addition to his role at LTD, Mr. Purdy has served as lead counsel for Willamalane Park and Recreation District, Springfield Public School District, and River Road Park and Recreation District.

Mr. Purdy has been instrumental in advising the District on major projects that include bus rapid transit projects, bus procurements, technology projects and numerous statutory matters. Mr. Purdy’s practical legal advice has served the District’s best interest and the wise use of taxpayers’ dollars. He is to be commended for his dedicated service to the public’s interest.

SUPPORTING DOCUMENTATION: 1) Proclamation

PROPOSED MOTION: I move adoption of LTD Resolution No. 2019-04-17-025:

It is hereby resolved that the LTD Board of Directors approves a proclamation honoring the retirement of Dwight Purdy as Lane Transit District’s legal counsel as presented [amended].

LTD REGULAR BOARD MEETING April 17, 2019 Page 110 of 201

LANE TRANSIT DISTRICT PROCLAMATION OF APPRECIATION DWIGHT PURDY

WHEREAS, on May 2011, Lane Transit District (LTD) retained the legal services of Thorp, Purdy, Jewett, Urness & Wilkinson, P.C.;

WHEREAS, Dwight Purdy assumed the role of lead counsel for LTD;

WHEREAS, Mr. Purdy has been instrumental in assisting LTD implement bus rapid transit projects, procurement, technology implementation and numerous statutory matters;

WHEREAS, Mr. Purdy has been instrumental in helping LTD implement best practices that have improved services and transparency; and,

WHEREAS, Mr. Purdy’s career has benefited the residents of Lane County through his work at Willamalane Park and Recreation District, Springfield Public School District, River Road Park and Recreation District.

NOW, THEREFORE, BE IT RESOLVED that the Lane Transit District Board of Directors express their gratitude to Mr. Purdy for his outstanding performance in representing the District’s interest in legal matters; and,

FURTHERMORE, express appreciation to Mr. Purdy for his support of public transportation, which helps create jobs and supports the economy, enhances communities, and addresses concerns regarding climate change and reliance on foreign oil.

Dated this 17th day of April, 2019.

______Carl Yeh, President Kate Reid, Vice President

______Josh Skov, Secretary Don Nordin, Treasurer

______Caitlin Vargas, Member Emily Secord, Member

______Steven Yett, Member

LTD REGULAR BOARD MEETING April 17, 2019 Page 111 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: MAIN-MCVAY TRANSIT STUDY (MMTS)

PRESENTER: Tom Schwetz, Director of Planning and Development

DIRECTOR: Tom Schwetz, Director of Planning and Development

ACTION REQUESTED: None. Information Only

PURPOSE: To share the MMTS project team’s recommendation to advance the Enhanced Corridor mode option as the preliminary preferred mode for the Main Street and McVay Highway corridors and remove the EmX mode option from further consideration in MMTS, as a near term transit solution.

To update the Board that the team will make an alignment recommendation after additional technical information from the City of Springfield’s Main Street Safety Project becomes available. The transit alignment decision will be brought to the Main Street Governance Team (GT), City Council, and LTD Board as part of the locally-preferred solution (LPS) transit decision. This step will align with the Draft Plan and Policies step in the Main Street Safety Project Planning Phase process, which is shown on the current project schedule occurring in winter 2020.

HISTORY: • Phase 1 of the MMTS was initiated in April 2014 and completed in December 2015 with the GT determining which mode options to advance to Phase 2 for further study and approving the Phase 2 process to select a LPS.

• Phase 1 used a community-based Stakeholder Advisory Committee (SAC) to develop a corridor vision for high capacity transit and evaluate mode and alignment options. This committee provided progress recommendations to the GT.

• Phase 1 included other community engagement activities, such as focus groups, an active website, open houses, E-news updates, door-to-door canvassing, media updates, public attendance and written comments accepted at all SAC meetings, updates to governing bodies and the Chamber, tabling at community events, and 12,000+ corridor mailings.

• In December 2015 the GT recommended advancing Enhanced Corridor Alternatives for both corridors and an EmX Alternative for the Main Street Corridor. The recommendation included key features to include in the definition of the options.

• Phase 2 of the MMTS began in January 2016 and completed a High Level Constraints Summary (April 2016) that defined the options advanced for further study including roadway cross sections, service space and frequency, station locations, queue jump locations, other capital and operational improvements, and alignments. Six criteria were used to evaluate the options (capital and operating costs, bus and auto travel times, right-of-way impacts, and safety for pedestrians, bicycles, and vehicles). Based on the assessment, the GT advanced both mode and alignment options for further study.

• In April and May 2016, the MMTS project team met with property and business owners along the Main Street Corridor and began the more detailed technical analysis.

• In April 2016, GT removed the EmX Alternative for the McVay Corridor.

LTD REGULAR BOARD MEETING April 17, 2019 Page 112 of 201 Agenda Item Summary – Main-McVay Transit Study Page 2 of 3

• On May 25, 2016, based on community feedback, the GT modified options to avoid and minimize property impacts and directed the MMTS project team to conduct additional outreach and complete the technical analyses needed for a September 2016 selection of a LPS.

• On July 15, 2016 the MMTS project team held a workshop to finalize mode and alignment designs, resolve technical analyses issues, and prepare for work sessions with the City Council (July 18) and LTD Board of Directors (July 20) and the GT (July 25).

• Subsequent to the July 15, 2016, project team work session, all decision-maker meetings about the project were cancelled. The MMTS project team was directed to complete the technical analyses for fall 2016 LPS decisions.

• In August 2016, at the request of the City of Springfield, the MMTS project team was directed to stop work while the City initiated the Main Street Safety Project.

• In coordination with the Main Street Safety Project, the Main-McVay Transit Study engaged the community in providing additional input on the transit mode choice for Main Street through an online open house that was open for community input in November and December 2018.

• In summer 2018, LTD staff began monitoring the progress of the City’s Main Street Safety Project through our role as a Technical Advisory Committee (TAC) member and in regular meetings with the City’s project manager.

CONSIDERATIONS: • Enough technical analysis was conducted during Phase 1 and Phase 2 to determine that the most viable mode option for the Main Street and McVay Highway Corridors is an Enhanced Corridor option.

• Feedback from the outreach and engagement process aided in defining the community’s vision for high capacity transit in the corridors including desired key features such as stop / station locations. Based on the feedback received, the majority of business and property owners along the Main Street Corridor are opposed to EmX and any high capacity transit features that adversely impact property, access, or freight and auto travel times.

• Given the recent input received in November/December 2018, it is clear that the Springfield community does not broadly support pursuing EmX improvements along the Main Street Corridor in the near future. By removing EmX from consideration as a near term transit solution, the transit mode choice for Main Street’s LPS would be Enhanced Corridor.

• Through further work on transit options over the past four to five years, such as Transit Tomorrow and MovingAhead, LTD has been able to better define the Enhanced Corridor mode and implementation options such that this mode option can cost effectively advance the community’s vision for high capacity transit while minimizing adverse impacts to the built and natural environment. Enhanced Corridor projects can be implemented incrementally as funding becomes available which means that those improvements can happen more readily and in coordination with other significant investments being considered.

• The community’s transit vision as developed through the MMTS process, will build on and be merged with the larger community’s vision for Main Street. As the Main Street Safety Project progresses, it will inform the options for transit improvements on Main Street. The MMTS analysis and LPS decision would be coordinated with the Safety Project timeline.

Q:\BOARD OF DIRECTORS\Board & Committee Meetings\Board Meetings\2019\2019-04-17\28-AIS - Main-McVay.docx LTD REGULAR BOARD MEETING April 17, 2019 Page 113 of 201 Agenda Item Summary – Main-McVay Transit Study Page 3 of 3

• In consideration of the above, it makes most sense in terms of efficient use of funds, to respond to the community’s feedback and remove the EmX option from further consideration in the MMTS.

ALTERNATIVES: Discuss MMTS team recommendations and take feedback/suggestions for refinements to the preferred mode(s) advanced in the MMTS.

NEXT STEPS: • Based on GT, LTD Board and community feedback, determine any necessary refinements to the preferred mode;

• MMTS team will obtain and use technical information and analyses from the Main Street Safety Project - combined with previously prepared MMTS technical and community information - to aid in the high level identification of a preferred transit alignment, key features, and design elements, as coordinated with the Safety Project’s deliverables and schedule.

SUPPORTING DOCUMENTATION: N/A

PROPOSED MOTION: N/A

Q:\BOARD OF DIRECTORS\Board & Committee Meetings\Board Meetings\2019\2019-04-17\28-AIS - Main-McVay.docx LTD REGULAR BOARD MEETING April 17, 2019 Page 114 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: COORDINATED PUBLIC TRANSIT-HUMAN SERVICES TRANSPORTATION PLAN

PRESENTOR: Kris Lyon, Human Services Transportation Coordinator

DIRECTOR: Cosette Rees, Director of Customer and Specialized Services

ACTION REQUESTED: Information and Discussion

PURPOSE: To update the Board regarding the status of the Coordinated Public Transit – Human Services Transportation Plan (“Coordinated Plan”).

HISTORY: The Coordinated Plan is required as a source document for the prioritization and allocation of 5310 and Special Transportation Fund dollars. The Coordinated Plan should be reviewed every three-years and revised as needed. The last Coordinated Plan update took place in 2013.

LTD provides an integrated service delivery model within RideSource. Each program and funding source is identified in the Coordinated Plan. Per the Federal Transportation Association Circular 9070 1G, the plan is a locally developed, coordinated transportation plan that identifies the transportation needs of individuals with disabilities, seniors, and people with low-incomes. The Coordinated Plan provides strategies for meeting those needs, and prioritizes transportation services for funding and implementation.

Many changes have taken place in the last six years requiring a substantial update to the existing plan. These changes will be reviewed by staff in the attached Coordinated Plan document.

A presentation will be provided to explain this topic in further detail.

CONSIDERATIONS: N/A

ALTERNATIVES: N/A

NEXT STEPS: The updated Coordinated Plan will be submitted to the LTD Board for review and approval.

SUPPORTING DOCUMENTATION: 1) Lane Transit District Coordinated Public Transit-Human Service Transportation Plan

LTD REGULAR BOARD MEETING April 17, 2019 Page 115 of 201

Lane Coordinated Public Transportation Plan

2019 UPDATE

DRAFT

Lane Transit District, P.O. Box 7070, Springfield, OR 97475

LTD REGULAR BOARD MEETING April 17, 2019 Page 116 of 201 Table of Contents

Executive Summary ...... 2

Section 1: Present Conditions ...... 4 Local Economy ...... 4 Cost of Fuel ...... 5 State and Federal Revenue ...... 6 Health Care Reform in Oregon ...... 7 LTD Accessible and Customer Services ...... 9 Section 2: Needs Assessment and Local Planning ...... 11 Needs Assessment ...... 11 Veterans Transportation Initiative ...... 13 Transportation for Lane County Veterans ...... 14 Local Planning ...... 15 LTD Planning ...... 15 Section 3: Coordination Practices and Projects ...... 17 Deleted: Executive Summary 3¶ Coordination Practices ...... 17 Section 1: Present Conditions 5¶ Local Economy 5¶ Linking Needs and Priorities with Practices and Projects ...... 18 Cost of Fuel 6¶ State and Federal Revenue 7¶ Health Care Reform in Oregon 8¶ Section 4: Resources ...... 26 LTD Accessible and Customer Services 10¶ Section 2: Needs Assessment and Local Funding Sources ...... 26 Planning 12¶ Needs Assessment 12¶ Accessible Services Fund Two-Year Revenue and Expense Budget for FY18 and Veterans Transportation Initiative 14¶ Transportation for Lane County Veterans 15¶ FY19 ...... 28 Local Planning 16¶ LTD Planning 16¶ Medicaid Fund Two-Year Revenue and Expense Budget for FY18 and FY19 .. 29 Section 3: Coordination Practices and Projects 18¶ Section 5: Public Review and Comments ...... 30 Coordination Practices 18¶ Linking Needs and Priorities with Practices and Projects 19¶ Section 4: Resources 27¶ Special Transportation Fund Committee Review ...... 30 Funding Sources 27¶ Accessible Services Fund Two-Year Revenue and Expense Community Outreach and Public Comment: ...... 30 Budget for FY18 and FY19 29¶ Medicaid Fund Two-Year Revenue and Expense Budget for Adoption by the LTD Board of Directors ...... 31 FY18 and FY19 30¶ Section 5: Public Review and Comments 31¶ Community Outreach Prior to Public Comment: 31¶ Public Comment 32¶ Public Hearing and Adoption 32¶

Lane Coordinated Public Transportation Plan, 2019 Update 1

LTD REGULAR BOARD MEETING April 17, 2019 Page 117 of 201 Executive Summary The Lane Coordinated Public Transit-Human Services Transportation Plan (Lane Coordinated Plan) was first prepared by Lane Transit District (LTD) and adopted by the Lane Transit District Board of Directors in January 2007. Because the original plan was developed prior to the issuance Deleted: . of guidance by the Federal Transit Administration (FTA), it was revised in June 2009 to include additional information to meet both FTA and State of Oregon planning expectations. An update to Deleted: . the 2009 plan was completed and adopted by the LTD Board of Directors in 2013. Both versions Deleted: . have been incorporated as source documents for this and subsequent updates.

The Lane Coordinated Plan satisfies federal requirements enacted through the passage of the Safe, Accountable, Flexible, and Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). It is specific to funds administered through the FTA and the Oregon Department Deleted: . of Transportation (ODOT) Public Transit Division with expectations for planning and coordination of these resources. The federal requirements for the coordinated transportation planning process Deleted: . are retained under legislation signed into law on July 6, 2012, by President Barack Obama titled Moving Ahead for Progress in the 21st Century (MAP-21). In December 2015, President Obama Deleted: . reauthorized transportation programs through Fiscal Year (FY) 2020 with the passage of the Fixing America’s Surface Transportation (FAST) Act.

The FAST Act took effect October 1, 2015, and made some changes to federal grant programs. Deleted: . The FAST Act is the new five-year surface transportation authorization that provides FTA an authorization level of $11.78 billion in FY 2016 and a total of $61.56 billion from FY 2016 through FY 2020 (https://www.transit.gov/FAST). The FAST Act realigns several transit programs, provides Deleted: . significant funding increases specifically for bus and bus facilities, creates several new discretionary programs, and changes several crosscutting requirements. The law continues and Deleted: . expands FTA authority to strengthen the safety of public transportation systems (https://www.transit.dot.gov/regulations-and-guidance/regulations-and-guidance).

This 2019 update to the Lane Coordinated Plan will:

1. Update important information in order to ensure that the Lane Coordinated Plan is relevant to present conditions; 2. Reference relevant needs assessment and local planning information, including LTD service initiatives; 3. Match needs with preferred coordination practices and projects; 4. List projects and resources; and 5. Report on public review and comments about the Lane Coordinated Plan. Commented [SC1]: Do these really need to be bolded? Additional resource documents are:

Attachment 1: ECONorthwest Report – Recent Economic Performance of the Eugene- Springfield Metropolitan Statistical Area (MSA), April 2014

Lane Coordinated Public Transportation Plan, 2019 Update 2

LTD REGULAR BOARD MEETING April 17, 2019 Page 118 of 201 Attachment 2: Oregon Economic and Revenue Forecast, September 2018. Volume Deleted: . XXXVIII, No. 3

Attachment 3: CCO 2.0 Recommendations of the Oregon Health Policy Board

Attachment 4: National Center for Transit Research: Improving Veteran Mobility in Small Urban and Rural Areas, February 2014

Attachment 5: Senior & Disabled Services 2016 Community Needs Assessment

Attachment 6: 2015-2016 Lane County Regional Community Health Needs Assessment

Attachment 7: 2016-2019 Lane County Regional Community Health Improvement Plan

Attachment 8: Fact Sheet: Enhanced Mobility for Seniors and Individuals with Disabilities Section 5310, U.S. Department of Transportation Federal Transit Administration

Attachment 9: Fact Sheet: Formula Grants for Rural Areas Section 5311, U.S. Department of Transportation Federal Transit Administration

Since the initial Plan and subsequent updates were adopted, there have been changes and new initiatives that influence local transportation, such as an economic recovery resulting in a very low unemployment rate, continuing fluctuations in fuel costs, and continued uncertainty about federal and state transportation resources. Responding to unmet service needs and increasing demand Deleted: . for new transportation patterns is quite challenging. This plan focuses on transportation linked to Deleted: . health care reform, families and individuals with low incomes, students, and providing transportation to the growing number of older adults in need of transportation services to help sustain, support, or enhance personal independence.

Lane Coordinated Public Transportation Plan, 2019 Update 3

LTD REGULAR BOARD MEETING April 17, 2019 Page 119 of 201 Section 1: Present Conditions

Local Economy Lane Transit District (LTD) was founded in 1970 under the laws of the State of Oregon that allowed the formation of transit districts as special taxing entities. LTD was empowered by State Statutes Deleted: . to impose an excise tax on employers to fund local transit. In 2008, a downturn in the local Deleted: . economy, with associated job losses, led to a significant reduction in LTD’s payroll tax revenues. Deleted: . The State of Oregon Economic and Revenue Forecast, published in September 2009, predicted that Oregon jobs lost since 2007 would not be regained until 2013. When only small improvements Deleted: . in the local economy were noticeable after 2009, there was continued speculation that job recovery would not occur until 2015. As of 2018, the local economy is stronger and the local job market is Deleted: . seeing the lowest level of unemployment in over 10 years.

In 2009 a significant LTD service reduction was avoided by the application of federal stimulus funds in support of fixed-route operations. Federal stimulus funds were a one-time infusion, so the need Deleted: . for the service reduction that was averted in 2009 was not eliminated. The poor local economy at Deleted: . the time necessitated a service reduction of 11.2 percent, carried out in September 2010. The Deleted: . health of the local economy remains a critical factor in assessing LTD's ability to preserve and improve service. The economy began to improve in 2012 and 2013, earlier than originally Deleted: . anticipated.

Economic recovery began to emerge in Lane County during the 2013/14 period. This was evident Deleted: . through increases in payroll tax revenues and job growth in the Eugene-Springfield metropolitan area. The perceived beginnings of economic recovery led the LTD Board of Directors to Deleted: . commission a study in 2014 to determine if local economic conditions supported an increase in the payroll tax (see Attachment 1, ECONorthwest Report). The previous increase was in 2003 when Deleted: . the Oregon Legislature provided LTD with the authority to incrementally raise the rate over 10 years from .006 to .007. The 2014 study found that economic conditions in Lane County had improved Deleted: . and were expected to continue to improve. The unemployment numbers had decreased and Deleted: . personal income had increased; however, the income increase was not near pre-2007 levels. Deleted: . While the report itself did not provide any recommendations, the LTD Board decided to increase the payroll tax beginning in 2016. Deleted:

In the fall of 2014, another step was taken to restore service in the District. One of the most Deleted: . impactful changes was adding back service on four national holidays, including New Year’s Day, Memorial Day, the Fourth of July, and Labor Day. Additionally, some routes were expanded and Deleted: . frequency was increased. In the fall of 2016, a service enhancement of 14,000 hours was added, Deleted: . increasing service along LTD’s most used routes and corridors. A third service enhancement Deleted: . became finalized in September 2017 with the opening of the EmX West bus rapid transit line.

Currently, the economic forecast for Oregon continues to be positive. Job gains in Oregon have Deleted: . exceeded what is needed for population growth. Wages are growing faster and unemployment Deleted: . continues to drop from its high in 2009, and Oregon is currently seeing the lowest unemployment rates on record since 1976.

Lane Coordinated Public Transportation Plan, 2019 Update 4

LTD REGULAR BOARD MEETING April 17, 2019 Page 120 of 201

Source:https://data.bls.gov/timeseries/LASST410000000000003?amp%253bdat a_tool=XGtable&output_view=data&include_graphs=true

Wages are rising slowly while the need for more skilled workers has increased. The increase in Deleted: . jobs has resulted in higher payroll tax revenues for LTD, further allowing service enhancements. Deleted: . (See Attachment 2, Oregon Economic Forecast Report.)

Cost of Fuel

The rising cost of fuel was a significant concern as of the 2013 Plan update. As of this publication, Deleted: . the cost of fuel has decreased and begun leveling out over the past year. While down from previous Deleted: . years, 2018 did begin the year with the highest gas prices seen since 2014. Previous estimates Deleted: . were for fuel prices to increase by 6 percent per year from Fiscal Year (FY) 2013 through FY 2019. Deleted: . Not only did the gas prices not increase as expected past 2014, prices have dropped significantly from that time. In December 2018, the national gas price average continued to decline to a rate of Deleted: . $2.37 compared with $2.31 just one year ago. This is a relief for small operators of taxis or Deleted: . specialized vehicles as just a few years ago they were forced to raise their prices in order to afford the cost of fuel. (See Figure 1 – National Average Gas Price Comparison 2015 to 2018.) Projecting Deleted: . future fuel costs is difficult at best since fuel prices are affected by many factors.

Lane Coordinated Public Transportation Plan, 2019 Update 5

LTD REGULAR BOARD MEETING April 17, 2019 Page 121 of 201

Figure 1 – National Average Gas Price Comparison 2013-2016

State and Federal Revenue Each year, Congress passes legislation which, when signed by the President, appropriates funds for the U.S. Department of Transportation and associated agencies. MAP-21, the two-year Deleted: . transportation authorization that took effect in 2012, consolidated certain transit programs to improve efficiencies and provided significant funding increases specifically for improving the state of good repair of transit systems. It placed new emphasis on restoring and replacing aging Deleted: . transportation infrastructure and streamlined processes for large capital project eligibility and development. The bill highlighted safety by granting FTA the authority to strengthen the safety of Deleted: . public transportation throughout the country. Most significant to this Plan is the consolidation of Deleted: . some programs.

Two programs, §5316 Job Access and Reverse Commute (JARC) and §5317 New Freedom were repealed and expired on September 30, 2012. No new funding was authorized beyond 2012 for Deleted: . these programs. JARC activities are now eligible under the Urbanized Area Formula program Deleted: . (§5307) as well as the Rural Area Formula program (§5311). Activities eligible under the former Deleted: . New Freedom program are now eligible under the Enhanced Mobility Program (§5310). (More Deleted: . information about these programs is provided in Section 4: Resources, starting on page 25.)

Lane Coordinated Public Transportation Plan, 2019 Update 6

LTD REGULAR BOARD MEETING April 17, 2019 Page 122 of 201 MAP-21 was reauthorized through May 31, 2015, but did not provide any funding increases over the 2013-14 levels. In June 2014, U.S. Transportation Secretary Anthony Foxx announced the Deleted: . availability of additional funding through a Ladders of Opportunity Initiative (http://www.fta.dot.gov/newsroom/news_releases/12286_16007.html). LTD was successful in Deleted: . receiving funding from this grant opportunity in the amount of $2 million. This funding supports Deleted: . enhancing access to work, supporting partnerships, and economic opportunities through vehicle replacement and safety enhancements. In December 2015, President Obama established the Deleted: . Fixing America’s Surface Transportation (FAST) Act, reauthorizing transportation funding through FY 2020. Deleted: fiscal year

In 2017, the Oregon Legislature passed HB 2017, authorizing a payroll tax for all employees in the Deleted: - state to fund public transportation. In 2018, this funding is to be used for new and innovative Deleted: . services focusing on improving and enhancing public transportation services. The Special Deleted: . Transportation Improvement Fund (STIF) Plans have been in development and include recommended services such as a low-income fare program, student bus pass program, Mobility on Demand, and other projects to enhance transportation services in the District. Deleted: district

Funding levels for the 2019-2021 biennium are projected to be relatively stable from the previous biennium.

Health Care Reform in Oregon Deleted: ¶ A growing body of evidence supports the connection between successful health outcomes and access to affordable and appropriate transportation options resulting in synergy between health and transportation availability.

Oregon began carrying out a significant change to provide health care services for people who receive health care coverage under the Oregon Health Plan (Medicaid) by creating coordinated care organizations (CCOs) in 2012. As described by the Oregon Health Authority (OHA), CCOs Deleted: . are:

• Replacing managed care organizations, mental health organizations, and dental care organizations for Oregon Health Plan (OHP) members. The CCOs will focus on Deleted: . improved wellness, prevention, and integration of behavioral and physical health care. Deleted: . These local health entities will deliver health care and coverage for people eligible for the Oregon Health Plan (Medicaid), including those also covered by Medicare. CCOs Deleted: . are a new way of doing business for the Oregon Health Authority. They will be the Deleted: . umbrella organizations that govern and administer care for OHP members in their local communities.

• CCOs must be accountable for health outcomes of the populations they serve. They Deleted: . will have one budget that grows at a fixed rate for mental, physical, and ultimately, dental care. CCOs will bring forward new models of care that are patient centered and Deleted: . team focused. They will have flexibility within the budget to deliver defined outcomes. Deleted: . They will be governed by a partnership among health care providers, community Deleted: .

Lane Coordinated Public Transportation Plan, 2019 Update 7

LTD REGULAR BOARD MEETING April 17, 2019 Page 123 of 201 members, and stakeholders in the health systems that have financial responsibility and risk.

The RideSource Call Center (RSCC) is one of eight regional call centers within Oregon that handles transportation services for Medicaid recipients through an agreement with the Oregon Health Authority. Unique to the RSCC are features that offer a comprehensive approach to coordinating Deleted: . local transportation services:

• Approved cost allocation methodology. • Cost sharing and integration of human service transportation. Deleted: • Personal in-the-home interviews by trained transportation coordinators from Senior & Disabled Services (S&DS) and Alternative Work Concepts (AWC). • Interagency collaboration with case managers. • Innovative program development using a community care model. Deleted: • Sophisticated application of technology and software. Deleted:

Development of the RSCC has been the overarching strategic and accountability model for coordinating transportation services for older adults and people with disabilities in Lane County. In Deleted: . essence, the RSCC serves as a one-call center for different transportation services using an assortment of resources and providers. Since 2008, the RSCC has provided Non-Emergency Deleted: . Medical Transportation (NEMT) for people eligible under the Oregon Health Plan. Under Oregon’s Deleted: RideSource Call Center emerging CCO structure, these newly formed entities will now be primarily responsible for NEMT Deleted: . transportation.

In July 2013, LTD began a relationship with the local CCO, Trillium Community Health Plans, to provide NEMT services for their members. The service area for the CCO expanded slightly outside Deleted: . of Lane County into small rural areas of Linn, Benton, and Douglas Counties. The partnership with Deleted: . the CCO has brought unique challenges to the RSCC, including the formalization of partnerships Deleted: RideSource Call Center with other agencies and the introduction of strong HIPAA requirements as a Business Associate of the CCO.

Under the fee for service model utilized by OHA, RSCC functioned as a gatekeeper to transportation services by ensuring the customer was receiving services only when all other resources had been exhausted. With the focus of the CCOs on health outcomes for members, Deleted: . many (including Trillium) are working to enhance access to transportation. In effect, RSCC is Deleted: . evolving into a service to enhance access to health care services with respect to NEMT.

In the summer of 2015, Trillium was purchased by The Centene Corporation and now operates as a wholly owned subsidiary. To date, minimal changes have taken place with regard to service Deleted: . provision and have been more behind the scenes consisting of data exchange and new procedures for inquiries and service approvals.

The introduction of this new relationship changes the landscape of NEMT coordination across Lane County, and also to some degree within the state of Oregon. To what degree the changes will Deleted: . continue to be and if those changes are positive or negative remains to be seen. In any event, Deleted: .

Lane Coordinated Public Transportation Plan, 2019 Update 8

LTD REGULAR BOARD MEETING April 17, 2019 Page 124 of 201 RSCC remains well positioned to continue providing NEMT transportation services, enhancing individual opportunities for accessing multiple transportation programs from a single location.

CCO 2.0 enhances the existing CCO model, pushing the focus more from the triple aim of better health, better care, and lower costs into looking at other factors affecting health. CCO 2.0 is the Deleted: . next iteration of coordinated care for Oregon. The four recommended focus areas for the next five Deleted: . years for CCOs include improving the behavioral health system, increasing value and pay for performance, focusing on social determinants of health and health equity, and maintaining sustainable cost growth. (See Attachment 3 – CCO 2.0 Recommendations of the Oregon Health Policy Board.)

LTD Accessible and Customer Services Co-location of Accessible Services and Customer Services staff has proven to be an improvement Commented [SC2]: Shouldn’t this be “ in the quality of service to LTD customers with better coordination of services for older adults, Customer and Specialized Services?” people with disabilities, and persons of low income. For example, integrated improvements have Deleted: . been possible for downtown Eugene Station staff responsible for the data management system (LTD’s Not-for-Profit, Half-Fare, and other programs that offer assistance to these groups).

LTD has two discounted fare programs aimed at providing lower-cost, fixed-route, public transportation:

• Half-Fare and Honored Rider Programs: LTD provides free fares to customers age 65 and older, and half-price discounted bus fares to customers with disabilities requiring an accommodation, or who receive Medicare or certain other benefits. The latter is in Deleted: . accordance with and exceeds the FTA half-fare requirements.

• Private Not-for-Profit Agency Program: LTD offers private, not-for-profit agencies the opportunity to purchase LTD fare media at a 50 percent discount. This discount is granted in recognition of a community need for transportation services for low-income individuals and families who are working with an agency(s) to seek employment, housing, and medical services. LTD is considering an update to this program with a 75 percent Deleted: . subsidy.

In July 2017, new software was implemented at RideSource incorporating the function of 4 Deleted: ed databases and 17 different applications and processes that previously managed all the services at RideSource from call intake to service delivery and billing. The NOVUS software now provides all Deleted: . these features in a single database.

In September 2017, a new vendor was selected to operate the RideSource programs and internal fleet services. Medical Transportation Management (MTM), along with their subsidiary Ride Deleted: . Right, took over management of all RideSource services. This is the first time in over 30 years Deleted: . that LTD has worked with a different contractor.

Lane Coordinated Public Transportation Plan, 2019 Update 9

LTD REGULAR BOARD MEETING April 17, 2019 Page 125 of 201 In January 2018, LTD changed the design of the half-fare and honored rider cards. Cards are Deleted: . easier to see, and the larger expiration date allows operators to inform customers when they need to get their card renewed. During the 2018 calendar year, nearly 6,000 people received or renewed Deleted: . half-fare and honored rider cards.

Also in January 2018, LTD began an innovative new service animal pilot project. The intention of Deleted: . this voluntary program is to streamline the boarding process for riders who have service animals. Deleted: . LTD now provides the option to include a “paw print” endorsement on rider cards. This informs Deleted: . drivers that the individual has had a conversation with LTD Accessible Services staff to ask if the Commented [SC3]: Shouldn’t this be animal is a service animal and to discuss the tasks the animal performs to assist the person with a Customer and Specialized Services?” disability. This also provides LTD the opportunity to discuss with the rider the expectation of the Deleted: . transit agency. The program is voluntary, is not a certification, and is designed to make boarding Deleted: . procedures easier on riders and drivers alike. Since it began, 115 individuals have participated in Deleted: . the service animal pilot.

LTD, in conjunction with ODOT Rail and Public Transit, assisted in the development of a pilot service between Yachats and Florence. The Florence/Yachats Connector runs four times a day, Deleted: . Monday through Friday, and began service in September 2018. The service is operated by River Deleted: . Cities Taxi, the organization also responsible for operating the Rhody Express fixed-route service in Florence. At the time of this writing, this pilot appears to be successful, and people are accessing Deleted: . the service daily.

Lane Coordinated Public Transportation Plan, 2019 Update 10

LTD REGULAR BOARD MEETING April 17, 2019 Page 126 of 201 Section 2: Needs Assessment and Local Planning

Needs Assessment Senior & Disabled Services (S&DS), a division of the Lane Council of Governments, periodically conducts research in conjunction with their responsibility as the Area Agency on Aging.

Based on population estimates from the U.S. Census Bureau, 2010-2014 American Community Survey 5-Year Estimates, 105,618 adults age 60+ and individuals with reported disabilities age 18-59 reside in Lane County. Based on this, a total of 1,030 surveys needed to be returned to Deleted: . make a statistically valid survey with a 99 percent confidence level and a margin of error confidence interval of plus or minus 4. A total of 1,409 useable surveys were returned. Deleted: .

Among the stated concerns identified in the needs assessment is not only a lack of transportation (particularly in rural areas), but also the availability of affordable specialized transportation services. Deleted: . Of all survey respondents, over 30 percent of those with a disability stated they did not have dependable transportation, just under 30 percent need a different specialized transportation service, and just under 20 percent do not use transportation due to the cost. Community planning, Deleted: . which results in placing new living facilities near bus lines, has shown to increase access for medical and shopping needs. More information can be found in Attachment 5: Senior & Disabled Deleted: . Services 2016 Community Needs Assessment. Deleted:

LTD also conducts research and uses origin and destination surveys to ask riders about various Deleted: Lane Transit Distr elements of LTD fixed-route service that is not working for them and where they would like to see Deleted: ict improvements. A new survey was conducted in October 2011. and an on‐board survey was Deleted: . LTD administered to riders on a random sampling of LTD buses. Surveyors provided self‐administered Deleted: . questionnaires to every rider on those runs. Deleted: .

Deleted: A The report presents results of a survey of 6,647 LTD passengers. The survey tracks many of the Deleted: . same factors addressed in previous surveys conducted since 1999. A significantly revised questionnaire was utilized in 2011 to provide expanded origin/destination information. Deleted: .

This question was new to the survey:

What type of assistance, if any, did you need to use the bus today?

These follow-up options were provided:

• No assistance • Lift/ramp • Stop announcements • Driver assistance

Lane Coordinated Public Transportation Plan, 2019 Update 11

LTD REGULAR BOARD MEETING April 17, 2019 Page 127 of 201 • Travel training • Personal assistance • Service animal • Other: fill in the blank

Other questions like, “In the past 30 days, how well has LTD met your transportation needs?” helped identify specific needs of riders who reported needing some assistance when using the bus. Deleted: . Following are some of the findings reported by CJI Research.

Of all LTD riders, 4.8 percent indicated that they needed some type of assistance in using the bus on the day of the survey. Conversely, of course, this means that 95.2 percent did not need assistance. While relatively few riders need assistance, some of those, particularly those in need Deleted: . of travel training, those who use service animals, and those who require a personal assistant, all have very small subsamples within the study.

Among those who needed assistance, the most common need is for bus stop announcements (2.2 percent). The second most common need is for a lift or ramp to board the bus (1.7 percent). Deleted: . The needs vary among the rider segments. For example, those who ride only occasionally, from Deleted: . one to three days a week, are more likely to need a lift or ramp, while those who ride seven days a Deleted: . week are more likely to rely on stop announcements.

Do those who need assistance feel that their needs are being met? Generally, the answer was yes. However, there were some exceptions. Those who need a lift or ramp to board a bus were Deleted: . more likely than others to say that their needs were not being met very well. Specifically, 6 percent Deleted: . gave a rating of one, and another 17 percent gave a rating of two, for a total of 23 percent giving a Deleted: . negative rating. This compares to only 10 percent of the total LTD sample who gave such low Deleted: . ratings. Although the subsample is extremely small (n = 27), those who rely on a service animal Deleted: . appeared to give the most negative rating of all in terms of their needs being met. A total of 51 Deleted: . percent of this small group gave a rating of only one or two, more than five times the negativity of the total sample.

Of course, these are perceptions, and this result does not mean that LTD is not doing all it can to meet the needs of those who need assistance. However, the results may indicate a need to further Deleted: . examine these aspects of service to those needing assistance. In spite of the relative Deleted: . dissatisfaction in terms of having their needs met by current LTD service, those who need special assistance actually are more likely than others to indicate that they are likely to use LTD more often in 2012 than they were in 2011. It is unclear from the data why this specific sub‐population would Deleted: . expect to use LTD more rather than to the same extent they now use it.

With the exception of those who needed a lift or ramp to board the bus, most of those who indicated a need for assistance tended to follow the same general age profile as the total ridership. Those Deleted: . who needed a lift or ramp to board the bus, however, tended to be older than the norm for other riders. Of those who needed a lift or ramp, 40 percent were over 60 years of age compared to only Deleted: . 6 percent of the total ridership sample. Those who required driver assistance also were more likely Deleted: . than others to be over 60 years of age (12 percent), but the difference is much less than for those who required a lift or ramp.

Lane Coordinated Public Transportation Plan, 2019 Update 12

LTD REGULAR BOARD MEETING April 17, 2019 Page 128 of 201

The other groups, however, were similar in profile to the general ridership in terms of age. For Deleted: . example, of those who rely on stop announcements, 37 percent were under 20 years of age compared to 33 percent of the total ridership.

Such findings provide insight into the service needs and satisfaction of current LTD riders who say they need some type of assistance and illuminates system characteristics that are important to these older adults and younger people with disabilities.

Looking at age in general, LTD ridership tends to fall in a relatively younger, economically active age group. That is, riders are primarily employed or preparing for employment. In 2011, only 6 percent of all LTD riders were over 60 years of age. However, this is 2 percent higher than in 2007 and 2004. The increase may have to do with the fact that the baby boomers are entering their 60s and constitute a larger proportion of the population.

Riders were asked to rate the importance of a wide variety of potential service improvements and then select those most important to them personally. While not appreciably different, there were some slight variations between the expressed preferences of riders needing assistance compared to the general ridership.

Top ranked improvements for riders needing assistance were as follows:

1. More frequent weekend service 2. Schedule information at more bus stops 3. Later evening service 4. More bus stop seating 5. More frequent weekday service

For total ridership, the ranking went like this:

1. Later evening service 2. More frequent weekend service 3. Schedule information at more bus stops 4. More frequent weekday service 5. More bus stop shelters

Veterans Transportation Initiative President Obama called on federal agencies to support veterans and military families through a coordinated network of support systems. Staff members of the Federal Interagency Coordinating Deleted: . Council on Access and Mobility (CCAM), which includes the U.S. Departments of Transportation, Veterans Affairs (VA), Labor, and Health and Human Services, worked with the Defense Department’s Office of Wounded Warrior Care and Transition Policy to move this initiative forward.

Lane Coordinated Public Transportation Plan, 2019 Update 13

LTD REGULAR BOARD MEETING April 17, 2019 Page 129 of 201

CCAM acknowledges that access to reliable and affordable transportation is an essential ingredient to empower today's service members, veterans, and their families to participate fully and successfully in their communities and achieve economic stability. Many families are struggling to Deleted: . meet mobility needs with one or more family members deployed overseas. Moreover, our fighting Deleted: . forces returning from overseas face a range of physical, mental health, and economic challenges that directly affect their families as they strive to rejoin their communities.

The Veterans Transportation and Community Living Initiative (VTCLI) focused on these challenges:

• Support the creation or expansion of community-based "one-call" transportation centers and mobility management strategies to include veteran and military family-directed resources. • Target outreach efforts to the military and veteran communities through veterans service organizations and military family support organizations. • Provide technical assistance to selected communities to improve awareness, effectiveness, and coordination of existing transportation resources.

Under this initiative, LTD was awarded a capital grant to replace and augment the 25-year-old communications structure and systems used in the RideSource Call Center with current technology. The software system was replaced to (1) ensure seamless interaction with modern Deleted: . software technologies, (2) allow for growth and adding new services, and (3) take into account significant data security needs for privacy and asset protection. A new telephone system with Deleted: . advanced capabilities replaced the old service. Along with the capital elements of the project, a Deleted: . work group has convened to explore transportation options and choices for local veterans and military families. The new phone system became operational in the fall of 2015, and the software Deleted: . began operation in the summer of 2017.

Transportation for Lane County Veterans LTD teamed up with Lane County Veteran’s Services to offer transportation to and from VA medical and Lane County Veterans Services appointments. Funding from LTD’s Accessible Services Fund Commented [SC4]: Same comment as last. was reprogrammed to pay and arrange for trips through the RideSource Call Center. Deleted: .

In calendar year 2010 (before starting the Veterans’ Transportation Program), 76 veterans made a total of 548 one-way trips for a total average of 45 trips per month through the RSCC. Service was Deleted: RideSource Call Center incidental with no special attempt to identify veterans within the system or to promote transportation Deleted: . specifically to veterans. Transportation is now offered to veterans for medical and local Veteran’s Deleted: . Services appointments at no cost. Non-veteran family members needing to get to service Deleted: . appointments also can use the service. Veterans are now identified through the assessment Deleted: . process as well as self-identification upon requesting services and can get rides through this and other programs offered through the Call Center. Most trips funded are for critical medical needs or Deleted: . to provide a short-term, stop-gap solution while a permanent transportation plan is implemented in

Lane Coordinated Public Transportation Plan, 2019 Update 14

LTD REGULAR BOARD MEETING April 17, 2019 Page 130 of 201 conjunction with the VA hospitals, Disabled American’s Veteran’s transportation program, and volunteers. During the calendar year 2018, 197 veterans made a total of 2,314 one-way trips. Deleted: .

Local Planning Deleted: ¶ In an effort to enhance the health of the community, in 2016 four agencies, including Lane County Public Health, PeaceHealth Oregon West, Trillium CCO, and the United Way of Lane County, teamed up to perform and complete a comprehensive community health assessment (CHA) and from that assessment develop a Community Health Improvement Plan (CHIP). The focus of the Deleted: . study was to determine strategies for improving health outcomes of Lane County residents. (See Appendix 6 and 7 for the CHA and CHIP.)

Some transportation related findings include the following:

• Transportation access issues are of particular interest, especially in rural areas of the county. • Affordable transportation options was an issue. Access to care for rural consumers are greater for those receiving services under the Oregon Health Plan than the general public. • Key informants (5.8 percent) felt transportation was a barrier to improving health and quality of life in Lane County (total number of informants = 36).

The CHA provided support for the development of the CHIP. The CHIP identified five priorities for Deleted: . Lane County agencies to focus on to improve the health of Lane County Residents. Health priorities Deleted: . with a transportation strategy included the following:

Priority 3, Strategy 6: Prevent and reduce obesity by supporting statewide efforts to secure funds and support active transportation projects. Priority 5, Strategy 5: Improve access to care by improving access to health care for rural Lane County residents.

Trillium has begun to reach out to area organizations as they get ready to implement CCO 2.0 and Deleted: , prepare for the next CHA in 2020. LTD is expecting to play a larger role in supporting this process Deleted: . and providing solutions to those identified as transportation disadvantaged.

LTD Planning Deleted: ¶ In 2017, LTD embarked on a comprehensive operational analysis looking at all aspects of LTD service including Accessible Services. This planning process, now called Transit Tomorrow, is Commented [SC5]: Same. looking at the changing face of public transit and determining, with a lot of public input, the direction Deleted: . of the transit agency in the future. The decisions will come down to selecting services that provide Deleted: . coverage or frequency. Any change in coverage will affect ADA paratransit. As of this writing, Deleted: . planning staff and consultants are using the information they have gathered to date to develop Deleted: . distinct system alternatives for public transportation in the future.

The MovingAhead initiative is a collaborative project between LTD and the City of Eugene, looking at the transportation needs of six corridors within the Eugene city limits. The opportunity here is to Deleted: . improve connections for residents for work, school, shopping, and other activities. The options for Deleted: .

Lane Coordinated Public Transportation Plan, 2019 Update 15

LTD REGULAR BOARD MEETING April 17, 2019 Page 131 of 201 most of these include adding bus rapid transit, enhanced corridor, or no build. A focus on increasing Deleted: . bike and pedestrian access is included. Some of these changes may also affect ADA paratransit. Deleted: .

Additional related initiatives include Mobility on Demand (MOD). A pilot project for MOD happening Deleted: . in the community of Cottage Grove began in January 2019. Using a mobile application, residents Deleted: . of the Cottage Grove area are able to request a curbside pick-up within a short time period (up to Commented [SC6]: Should this reference that the 30 minutes) and be delivered to their requested destination. Should the results of the pilot project pilot is only within the city limits of Cottage be favorable, other areas in Lane County may see this type of service in their community. MOD is Grove? being funded through the STIF program. Deleted: . Deleted: . Two additional services in development to begin within the next two years include a youth fare and low income programs. The youth fare program will enable youth in middle school and high school Deleted: . to use LTD's fixed-route services for free. STIF funding will be used to subsidize fares for students, Deleted: . as well as develop planning for service increases needed to serve student ridership, and marketing and administration of the program. The low-income fare program, also using STIF funding, will Deleted: . enable social service agencies to purchase LTD's fare media at a 75 percent discount to facilitate free access to LTD's fixed-route services for low-income populations.

Lane Coordinated Public Transportation Plan, 2019 Update 16

LTD REGULAR BOARD MEETING April 17, 2019 Page 132 of 201 Section 3: Coordination Practices and Projects

Coordination Practices As noted in the 2009 Lane Coordinated Plan (pages 1-5 and 1-6):

From the 1970’s to the mid-1980’s, a number of administrative and service changes within local public transit and human services laid the groundwork for the expansion of a human services transportation network. During this period, a protracted economic Deleted: . recession in Lane County forced the consolidation of services through coordination and cost savings measures.

The coming together of a consortium of small, human services agencies to pool resources and make agreements to use Dial-a-Ride service rather than competing with each other for limited grant dollars was a significant development. These Deleted: . individual agencies no longer had to purchase and maintain their own vehicles, employ driving staff, or obtain insurance. The foundation of that enterprise is present Deleted: . today in the RideSource program that includes multiple relationships, contracts, and understandings that represent 25 years of coordination between public transportation and human service agencies in Lane County.

Cost savings through grouped purchasing, cost sharing, ride sharing, and creating economies of scale are the underpinnings of these core practices:

• One-Call Center with multiple transportation providers. Deleted: • Consolidated vehicle purchasing and equipment acquisition. Deleted: • Consolidated fleet management and vehicle preventive maintenance. • Cost-sharing agreements. Deleted: • Ride sharing. Deleted: • Supporting an external transportation provider network.

Matching a person’s needs and capabilities with the most appropriate and least cost service available, reducing service duplication, reaching beyond the metropolitan area, and offering a range of options through a single contact happens through:

• One-Call Center with a variety of transportation services. • Personalized evaluation of transportation needs and capabilities. Deleted: • Multiple service options for older adults, people with disabilities, and low-income. Deleted: • Interagency partnerships. • Rural and small city services.

Lane Coordinated Public Transportation Plan, 2019 Update 17

LTD REGULAR BOARD MEETING April 17, 2019 Page 133 of 201 Linking Needs and Priorities with Practices and Projects A number of unmet transportation needs were identified in the 2009 Lane Coordinated Plan (pages 5-1 through 6-3). This list of unmet transportation remains current and continues to be the Deleted: . focus of current and future services falling within the following categories:

1. Unserved or underserved areas (service not available where it is needed). 2. Lack of availability (service not available when it is needed). 3. Unconventional services (people need services different than traditional fixed route and paratransit). 4. Affordability (cost of public transportation is difficult for some). 5. Lack of awareness (need additional information about transportation services). 6. Training (need assistance using transportation services).

The priorities established ensure services remain functional at current levels, with growth, Deleted: expansion, and new service coming as funding opportunities are present.

• First Priority: Maintain sustainable service levels of viable operations – Ensure Deleted: ensure transportation services and connections remain at a sustainable level for people who depend on public transportation services in Lane County.

• Second Priority: Respond to growth within existing services – Allow for measured increases where demand points to an unmet need within the available resources.

• Third Priority: Respond to emerging community needs – Take action on opportunities to optimize coordination, develop new partnerships and to accommodate newly identified transportation needs and gaps.

For the period of July 1, 2017, through June 30, 2019, a variety of transportation projects were supported. All were considered high-priority projects because of helping to maintain the Deleted: . established transportation service network. Projects dealt with a previously identified service need Deleted: . and contributed to an integrated service approach.

The following table connects service needs and system goals with coordination practices or strategies and specific projects:

Lane Coordinated Public Transportation Plan, 2019 Update 18

LTD REGULAR BOARD MEETING April 17, 2019 Page 134 of 201 Need Practice (Strategy) Project Description • Maintain and improve • Consolidated vehicle Replacement Vehicles – LTD buys transportation purchasing. and then leases accessible vehicles services throughout • Cost-sharing agreements. to nonprofit and for-profit businesses Lane County. • Ride sharing. and local government agencies that Deleted: • Manage costs. Interagency partnerships. serve older adults or people with Deleted: ¶ disabilities and operate in Lane County. These agencies include: Deleted: . • MTM (RideSource). Deleted: Medical Transportation Management • Pacific Crest Bus Lines (Oakridge). • South Lane Wheels (Cottage Grove/Creswell/South Lane County). • River Cities Taxi (Florence). • Willamalane Senior Center. City of Eugene – Hilyard Community Center Adaptive Recreation Program. Deleted: ¶ • Maintain and • Consolidated fleet Vehicle Preventive Maintenance improve management and vehicle (PM) – This covers some costs for transportation preventive maintenance. preventive maintenance for the fleet services throughout • Cost-sharing agreements. of accessible vehicles that serve Lane County. Interagency partnerships. older adults and people with Deleted: • Manage costs. disabilities in Lane County. These Deleted: ¶ agencies include: • MTM (RideSource). Deleted: Medical Transportation Management • Pacific Crest Bus Lines (Oakridge). • South Lane Wheels (Cottage Grove/Creswell/South Lane County). River Cities Taxi (Florence). Deleted: ¶

Lane Coordinated Public Transportation Plan, 2019 Update 19

LTD REGULAR BOARD MEETING April 17, 2019 Page 135 of 201 Need Practice (Strategy) Project Description • Unconventional • Interagency partnerships. Mental Health Transportation - Deleted: services. White Bird Clinic (WBC) is a crisis • Unique needs and intervention, mental health circumstances counseling, and information and associated with referral center. The counseling Deleted: . mental health issues program serves adults on the Oregon and disabilities. Health Plan (Medicaid). Grants fund Deleted: low-income and homeless Deleted: . individuals. WBC arranges Deleted: . transportation primarily to mental health treatment and other essential activities.

• Lack of awareness • One-Call Center with a Transit Training & Hosts – • Training variety of transportation Alternative Work Concepts (AWC) • Manage costs services. provides one-on-one training on how Deleted: • Personalized evaluation of to effectively use TheBus! and EmX. Deleted: . needs and capabilities. AWC employs transit hosts who • Interagency partnerships. assist with prescheduled transfers, support training activities, and provide ride and schedule information at the downtown Eugene Station each weekday. AWC also Deleted: . conducts in-person visits to evaluate transportation needs and capabilities to transition riders from paratransit to Deleted: s fixed route or Mobility on Demand. Deleted: ¶ • Meet demand for • One-Call Center with RideSource ADA – This is origin-to- Americans with multiple transportation destination service within the metro Disabilities Act providers. area for people unable to use the (ADA) • Ride sharing regular bus service (some or all of complementary • One-Call Center with a the time) because of a disabling paratransit service. variety of transportation condition. RideSource ADA meets Deleted: services. ADA requirements. It is operated by Deleted: • Personalized evaluation of MTM. Transportation coordinators Deleted: . transportation needs and from AWS, Senior and Disability Deleted: capabilities. Services (S&DS), and WBC perform Deleted: . Interagency partnerships in-person evaluations to determine eligibility. S&DS is a division of the Deleted: Medical Transportation Management Lane Council of Governments and Deleted: . the local Area Agency on Aging. Deleted: Alternative Work Concepts Deleted: White Bird Clinic Deleted: ¶ Deleted: . Deleted: ¶

Lane Coordinated Public Transportation Plan, 2019 Update 20

LTD REGULAR BOARD MEETING April 17, 2019 Page 136 of 201 Need Practice (Strategy) Project Description • Unconventional • Ride sharing RideSource Shopper – The services – riders • One-Call Center with a Shopper is a low cost, once-a-week need assistance with variety of transportation neighborhood shopping shuttle packages. services. operating within the metro area. The Deleted: • Affordability • Personalized evaluation of driver assists people with their Deleted: . • Manage costs transportation needs and groceries and packages. It is Deleted: . capabilities. operated by MTM. Transportation Deleted: Medical Transportation Management Interagency partnerships coordinators from AWS, S&DS, and WBC make in-person evaluations to Deleted: . determine eligibility. Deleted: Alternative Work Concepts, • Unserved or • One-Call Center with a Volunteer Escort – This is a door- Deleted: Senior & Disability Services underserved areas variety of transportation through-door service for people who Deleted: ¶ • Unconventional services. need a high level of assistance and Deleted: White Bird Clinic services – riders • Personalized evaluation of do not have other transportation Deleted: ¶ need high level of transportation needs and options. MTM, S&DS, and the assistance in order capabilities. Senior Companion Program all Deleted: to travel. • Interagency partnerships participate in the support and Deleted: . Rural and small city services recruitment of volunteers. Volunteer Deleted: Medical Transportation Management ( drivers using their own cars receive a Deleted: ) per mile reimbursement. MTM Deleted: Senior and Disability Services volunteers may use agency vehicles. The program serves older adults and Deleted: people with disabilities throughout Deleted: Lane County. Transportation Deleted: . coordinators from S&DS make Deleted: ¶ in-person evaluations to determine Deleted: . eligibility. Deleted: . • Unconventional • Cost-sharing agreements Pearl Buck Center (PBC) Deleted: services – parents • Ride sharing Preschool Transportation – PBC’s . with disabilities who • One-Call Center with a preschool program is designed to Deleted: Senior & Disability Services have young children variety of transportation support parents with disabilities and Deleted: ¶ need transportation services. foster optimal development in their support to help • Interagency partnerships children. Most children whose Deleted: optimize child parents have special needs are born Deleted: . development. with the potential for average and Deleted: above-average intelligence. Deleted: . Preschool transportation is a shared cost, dedicated service offered through RSCC, and the children do Deleted: the RideSource Call Center better when they are able to 1 participate regularly. Commented [SC7]: Where is this footnote? • Unconventional • Cost-sharing agreements Transportation to Work for Deleted: services • Ride sharing Persons with Developmental Deleted: ¶ Manage costs Disabilities – Transportation for Deleted: ¶

Lane Coordinated Public Transportation Plan, 2019 Update 21

LTD REGULAR BOARD MEETING April 17, 2019 Page 137 of 201 Need Practice (Strategy) Project Description • One-Call Center with a eligible individuals who get variety of transportation vocational benefits through Lane services. County Developmental Disabilities Deleted: • Interagency partnerships Services. This shared-cost service is Deleted: . offered through RSCC. Service is Deleted: the RideSource Call Center managed through an intergovernmental agreement with Deleted: . the Oregon Department of Human Services. • Unserved or • Consolidated vehicle South Lane - The nonprofit agency, underserved areas purchasing South Lane Wheels (SLW), is Unconventional • Consolidated fleet supported by the City of Cottage services – riders management and vehicle Grove and the Rural General Public need high level of preventive maintenance Program for areas with a population Deleted: • assistance in order to Ride sharing less than 50,000. SLW provides Deleted: . • Interagency partnerships local Dial-a-Ride services and a travel. Deleted: ¶ • Rural and small city metro shuttle to take people into services Eugene and Springfield. These Deleted: . • Mobility on Demand services are open to the general public in Cottage Grove, Creswell, and surrounding rural areas. SLW is Deleted: . a provider for RSCC. SLW also Deleted: the RideSource Call Center participates in a one-year pilot Deleted: . program for Mobility on Demand service beginning in January 2019 to better serve residents within the Cottage Grove city limits. Deleted: ¶ • Unserved or • Consolidated vehicle West Lane – The Rhody Express is underserved areas purchasing. a local shuttle service within the city Deleted: • Unconventional • Consolidated fleet of Florence that is operated by River services – riders management and vehicle Cities Taxi. The shuttle is supported Deleted: . need high level of preventive maintenance. by the City of Florence and the Rural assistance in order to • Ride sharing General Public Program for areas Deleted: travel. • Interagency partnerships with a population less than 50,000. Deleted: . • Rural and small city River Cities Taxi is also a provider for services. RSCC. River Cities Taxi also Deleted: the RideSource Call Center operates the pilot program for Deleted: . general public service between Florence and Yachats, traveling Monday through Friday, four times per day to connect these two coastal areas. Deleted: ¶

Unserved or • Consolidated vehicle East Lane – Service for the underserved areas purchasing community of Oakridge includes Deleted: ¶ • Consolidated fleet demand-response service and an management and vehicle intercity shuttle called the Diamond preventive maintenance. Express, both operated by Pacific • Ride sharing Crest Bus Lines. The Diamond Deleted: . • Interagency partnerships Express makes three runs each

Lane Coordinated Public Transportation Plan, 2019 Update 22

LTD REGULAR BOARD MEETING April 17, 2019 Page 138 of 201 Need Practice (Strategy) Project Description • Rural and small city weekday between Oakridge and the services metro area as an intercity connection and is open to the general public. It Deleted: . is supported by the City of Oakridge and the Intercity Passenger Program that connects communities with a population of 2,500 to the next larger market economy and to other transportation services. Deleted: ¶ Unconventional • One-Call Center with a Crucial Connections - services – short-term variety of transportation Transportation to relieve an transportation services. immediate (non-emergency) or Deleted: intervention. • Personalized evaluation of evolving situation when no other Deleted: ¶ transportation needs and transportation option can be capabilities. identified; offers quick relief to allow Deleted: • Interagency partnerships time to formulate long-term • Rural and small city resolution. Crucial Connections pays Deleted: . services. for a limited number of trips that are situation specific. Service involves Deleted: . cooperation with human service workers and creative problem- solving. Deleted: ¶ • Lack of awareness • One-Call Center with a Veterans Services Transportation variety of transportation – Transportation for veterans to get services. to VA medical and local Veteran’s Deleted: • Personalized evaluation of Services appointments at no cost. Deleted: . transportation needs and Non-veteran family members capabilities. needing to get to service Deleted: Interagency partnerships appointments can also use the Deleted: ¶ service. Deleted: ¶ • Unserved or • Cost-sharing agreements Mobility Management and Service undeserved areas. • One-Call Center with a Coordination – In-person (most • Unconventional variety of transportation often in the home) transportation services services. assessments to determine the • Lack of awareness • Personalized evaluation of transportation needs and capabilities needs and capabilities. of older adults, people with • Interagency partnerships disabilities, veterans and their families, and people with low incomes. Transportation Deleted: . coordinators from AWS and S&DS Deleted: Alternative Work Concepts make these evaluations. Results are Deleted: Senior & Disabled Services recorded in a centralized database (TAMS). Deleted: . Deleted: ¶ • Unconventional • One-Call Center with Medical and Community Non- services multiple transportation Medical Transportation under • Manage costs providers. Medicaid – The RSCC administers Deleted: • Cost-sharing agreements three Medicaid programs: (1) Non- Deleted: RideSource Call Center Emergency Medical Transportation (NEMT) for the Oregon Health

Lane Coordinated Public Transportation Plan, 2019 Update 23

LTD REGULAR BOARD MEETING April 17, 2019 Page 139 of 201 Need Practice (Strategy) Project Description • One-Call Center with a Authority; (2) NEMT for Trillium variety of transportation Community Health Plan; and (3) services. Community Non-Medical • Interagency partnerships transportation. Medicaid NEMT is for Deleted: . people who qualify for Oregon Health Plan (OHP) medical coverage and receive that service either directly through the Oregon Health Authority or through Trillium. In addition, some Deleted: . non-medical trips are arranged for Medicaid recipients who have a qualifying care plan that is managed through an S&DS case worker. The Deleted: Senior & Disabled Services latter is based on a cost-sharing Deleted: . agreement between LTD and the Oregon Department of Human Services. Deleted: ¶

Lane Coordinated Public Transportation Plan, 2019 Update 24

LTD REGULAR BOARD MEETING April 17, 2019 Page 140 of 201 Need Practice (Strategy) Project Description • Unconventional • One-Call Center with Lane County Coordination – The services multiple transportation RSCC System Improvement project Deleted: RideSource Call Center • Manage costs providers. was a necessary upgrade to call Deleted: • Cost-sharing agreements taking, scheduling, and dispatch • Ride sharing systems. This project involved Deleted: . • One-Call Center with a replacing and augmenting a 30-year- variety of transportation old structure and systems with services. current technology. LTD determined Deleted: . • Personalized evaluation of the software system must be transportation needs and replaced for effective operations and capabilities. continuity to (1) ensure seamless Deleted: • Interagency partnerships interaction with modern software • Rural and small city technologies, (2) allow for growth services and adding new services, and (3) take into account significant data security needs for privacy and asset protection. The initial project is Deleted: . nearly complete, with focus to move to ongoing service and support costs ensuring the system remains up to date with current technologies and services. Future enhancements Deleted: . include providing trip request service via the Internet, better on-time performance information with external providers, notifying customers of upcoming rides via phone, text, or e-mail, and possible connection with Transportation Deleted: connected Network Companies (TNCs). Deleted: . Coordination also includes training of external providers and providing the community with information on RideSource services. Deleted: ¶

Lane Coordinated Public Transportation Plan, 2019 Update 25

LTD REGULAR BOARD MEETING April 17, 2019 Page 141 of 201 Section 4: Resources

Funding Sources There is a mix of federal, state, and local funds that pay for transportation projects that help meet mobility needs of older adults and people with disabilities and are managed through LTD’s Accessible Services Fund.

Money coming from the following federal programs is anticipated over the next two to three years.

• Older Americans Act –S&DS is the local Area Agency on Aging and is authorized by the Deleted: Senior & Disabled Services ( Older Americans Act to receive funds to develop, coordinate, and arrange for services. Deleted: ) Older Americans Act programs serve older adults and adults with disabilities, age 18-64. Deleted: . Transportation remains a priority in the Area Plan, and there is an annual allocation that Deleted: . supports Volunteer Transportation.

• §5310 Enhanced Mobility of Seniors and Individuals with Disabilities - This program is intended to enhance mobility for older adults and persons with disabilities by providing funds for programs to serve the special needs of transit-dependent populations beyond traditional public transportation services and Americans with Disabilities Act (ADA) complementary paratransit services. MAP-21 combined the §5317 New Freedom funding Deleted: . with §5310. For more information, refer to Attachment 4: Fact Sheet: Enhanced Mobility Deleted: . of Seniors and Individuals with Disabilities Section 5310, U.S. Department of Transportation, Federal Transit Administration.

• §5311 Formula Grants for Rural Areas – This funding goes to States for the purpose of supporting public transportation in rural areas with a population of less than 50,000. In Deleted: . 2012, MAP-21 combined §5316 Job Access Reverse Commute with §5311 funding. For Deleted: . more information, refer to Attachment 5: Fact Sheet: Formula Grants for Rural Areas Section 5311, U.S. Department of Transportation Federal Transit Administration.

. For more information on dedicated projects that meet formerly established program criteria, Deleted: Dedicated to projects that meet formerly refer to Attachment 6: Fact Sheet: Program Consolidation, U.S. Department of Transportation established program criteria. Federal Transit Administration.

• Medicaid NEMT, Community Transportation, and Vocational Transportation for Deleted: Non-Emergency Medical ( Persons with Developmental Disabilities - NEMT is a benefit for some people who are Deleted: ) eligible for Medicaid to make sure that they can get to covered medical appointments and treatment. In Oregon, people who qualify for Oregon Health Plan (OHP) medical Deleted: . coverage and do not have any other transportation are provided with the least cost, most appropriate transportation option available. Oregon is known for having developed Deleted: . community-based residential options under Medicaid using waivered services as an alternative to nursing home placements. Transportation for trips other than to medical Deleted: . services is provided as an important support service for community-based housing Deleted: . choices. A different type of waiver program for eligible individuals with developmental Deleted: Under a

Lane Coordinated Public Transportation Plan, 2019 Update 26

LTD REGULAR BOARD MEETING April 17, 2019 Page 142 of 201 disabilities transportation to and from work is provided. These latter two programs are Deleted: . under cost-sharing agreements with local matching resources covering approximately 50 percent of the full cost of these trips.

The sole dedicated resource from the State of Oregon to support public transportation comes from the Special Transportation Fund (STF) for Older Adults and People with Disabilities, and further funding for service enhancements for Older Adults, Persons with Disabilities, and Low Income Deleted: s comes from the Special Transportation Improvement Fund (STIF):

• Special Transportation Fund (STF) - Agencies designated by statute (transportation districts, county governments, and Native American tribal governments) are given an annual formula-based allocation from the cigarette tax and other state resources approved by the Legislature that go into the Fund. This money often is used as local Deleted: . match for federal grants. A portion of the STF funds that are allocated for Lane County Deleted: . are dedicated to projects that operate within LTD’s service district (In-District), and the remaining funds are distributed to providers who operate outside of LTD’s service district (Out-of-District). On a biannual basis, there typically are discretionary grant funds that Deleted: . also are available from this program.

• (STIF - Improving public transportation for Oregonians with the passage of House Bill Deleted: Special Transportation Improvement Fund 2017, Keep Oregon Moving, the Oregon Legislature made a significant investment in Deleted: ) transportation to help advance the things that Oregonians value—a vibrant economy, strong communities, high quality of life, a clean environment, and safe, healthy people. Deleted: . This historic investment in Oregon’s transportation system will produce benefits for decades to come. The benefits of STIF, a centerpiece of Keep Oregon Moving, include Deleted: . providing a new dedicated source of funding to expand public transportation to access Deleted: Multiple jobs, improve mobility, relieve congestion, and reduce greenhouse gas emissions around Deleted: is the Statewide Transportation Improvement Oregon. Fund (STIF). This fund Deleted: es Other resources include fares collected from passengers, local contributions from small cities and agencies to support specific projects of interest, and a significant contribution from the LTD General Fund. These local revenues help pay for ADA complementary paratransit and associated services Deleted: . and meet local match requirements for federal and state grants, as needed.

The following charts show revenues and project budgets for the 2017-2019 Biennium (FY 2018 Deleted: Fiscal Ye and 2019) for LTD’s Accessible Service and Medicaid Funds: Deleted: ars

Lane Coordinated Public Transportation Plan, 2019 Update 27

LTD REGULAR BOARD MEETING April 17, 2019 Page 143 of 201 Accessible Services Fund Two-Year Revenue and Expense Budget for FY18 and FY19

Accessible Services Fund Two-Year Revenue Budget FY18 and FY19 Revenue FY18 Actual FY19 Budget Older American Act $ 10,200.00 $ 10,200.00 Formatted: Font: 12 pt §5310 Enhanced Mobility $ 938,651.32 $ 1,090,669.00 §5311 Formula Grants for Rural Areas $ 77,168.00 $ 78,328.00 §5311(f) Innercity Transit $ 123,049.00 $ 88,128.00 Developmental Disabilities Services $ 888,514.00 $ 1,188,000.00 Formatted: Font: 12 pt Special Transportation Fund (STF) $ 785,770.23 $ 959,150.00 Formatted: Font: 12 pt Fares $ 310,125.85 $ 379,290.00 Formatted: Font: 12 pt Small City (Cottage Formatted: Font: 12 pt Grove/Florence/Oakridge) $ 44,000.00 $ 63,121.00 Agency - Pearl Buck Center $ 66,640.00 $ 67,000.00 Formatted: Font: 12 pt Discretionary 5310/STF Grant $ - $ 185,050.00 Formatted: Font: 12 pt LTD General Fund $ 3,135,748.72 $ 3,646,638.00 Formatted: Font: 12 pt TOTAL $ 6,379,867.12 $ 7,755,574.00

Accessible Services Fund Two-Year Project Budget FY18 and FY19 Project FY18 Actual FY19 Budget Vehicle Preventative Maintenance $ 179,684.62 $ 272,809.00 Mental Health Transport - White Bird Clinic $ 90,822.99 $ 98,350.00 Transit Training & Hosts $ 118,583.04 $ 154,439.00 RideSource ADA Paratransit & Shopper $ 3,016,541.35 $ 2,830,371.00 Volunteer Escort $ 64,552.14 $ 94,446.00 Pearl Buck Preschool $ 152,387.70 $ 154,100.00 Developmental Disabilties Services $ 1,899,055.79 $ 2,382,000.00 South Lane - Cottage Grove* $ 137,893.49 $ 152,014.00 West Lane - Florence** $ 197,315.58 $ 222,098.00 East Lane - Oakridge*** $ 233,366.78 $ 229,738.00 Lane County Coordination $ - $ 33,000.00 Crucial Connections & Veterans $ 13,104.64 $ 25,000.00 Mobility Mgmt & Service Coordination $ 132,582.43 $ 189,670.00 Service Animal Pilot $ 2,317.86 $ 86,500.00 Florence/Yachats Pilot $ 572.78 $ 286,410.00 TOTAL $ 6,238,781.19 $ 7,210,945.00 * Includes all South Lane expenses ** Includes all Rhody Express and ADA expenses *** Includes all Diamond Express and Dial-A-Ride expenses

Lane Coordinated Public Transportation Plan, 2019 Update 28

LTD REGULAR BOARD MEETING April 17, 2019 Page 144 of 201

Medicaid Fund Two-Year Revenue and Expense Budget for FY18 and FY19

Medicaid Fund Two-Year Revenue Budget FY18 and FY19 Revenue FY18 Actual FY19 Budget Oregon Health Authority NEMT $ 327,600.00 $ 527,175.00 Medicaid Waivered Non-Medical $ 1,030,760.00 $ 1,195,000.00 Trillium CHP NEMT $ 8,393,560.69 $ 10,252,600.00 TOTAL $ 9,751,920.69 $ 11,974,775.00

Medicaid Fund Two-Year Project Budget FY18 and FY19 Project FY18 Actual FY19 Budget Oregon Health Authority NEMT $ 521,831.29 $ 527,175.00 Medicaid Waivered Non-Medical $ 1,071,621.92 $ 1,063,000.00 Trillium CHP NEMT $ 9,974,533.97 $ 10,252,000.00 TOTAL $ 11,567,987.18 $ 11,842,175.00

Lane Coordinated Public Transportation Plan, 2019 Update 29

LTD REGULAR BOARD MEETING April 17, 2019 Page 145 of 201 Section 5: Public Review and Comments

Special Transportation Fund Committee Review

Committee Members Hoover Chambliss Lise Schellman Ed Necker Alan Baas Ruth Linoz Pete Barron

Public Meeting Schedule 11/20/18 12/11/18 12/18/18 1/8/19 1/15/19 1/24/19

Community Outreach and Public Comment:

• 04/10/2019 United Way Human Services Forum

• 04/16/2019 LTD Community Advisory Committee

• 04/22/2019 Trillium CCO Community Advisory Committee

• 05/02/2019 Vet Net

• 05/08/2019 Senior Provider Information Network (SPIN)

Lane Coordinated Public Transportation Plan, 2019 Update 30

LTD REGULAR BOARD MEETING April 17, 2019 Page 146 of 201 • Date TBD S&DS Disability and Senior Services Advisory Committees

• Date TBD Trillium CCO Rural Advisory Committee

Adoption by the LTD Board of Directors Date TBD

This document fulfills the necessary requirements for a Coordinated Public Transit-Human Services Transportation Plan.

Lane Coordinated Public Transportation Plan, 2019 Update 31

LTD REGULAR BOARD MEETING April 17, 2019 Page 147 of 201 AGENDA ITEM SUMMARY

DATE OF MEETING: April 17, 2019

ITEM TITLE: FARE ORDINANCE UPDATE

PRESENTER: Cosette Rees, Director of Customer and Specialized Services

DIRECTOR: Aurora Jackson, General Manager

ACTION REQUESTED: Information and Discussion

PURPOSE: To provide a recommendation and get feedback from the Board of Directors on an update to the fare ordinance, with the purpose of adoption of the revised fare ordinance at a future meeting.

HISTORY: At the March 20 Board of Directors meeting, the Board reviewed work done by the Ad Hoc Committee on Fare Policy. At the March meeting, the Board approved:

• Increased funding for the Low-Income Subsidy Program and reduce the cost to purchase bus passes under this program:

o Modify from subsidizing the program at 50 percent to funding at 75 percent o Increase annual funding from $250,000 to $750,000 • Fund the Student bus passes for students in grades 12 and below throughout the calendar year through a partnership with the school districts or equivalent, and • Implement the fare changes effective at the beginning of the school year.

Also, at the March 20 Board of Directors meeting, the Board authorized the District to enter into a contract with Delerrok, Inc. to implement and maintain their TouchPass system, an electronic fare collection and validation system. This fare collection system includes the ability for passengers to pay fares using a multitude of media, including a smartcard and mobile application, as well as continue to accept cash.

The new TouchPass system provides an opportunity to create value and convenience for our customers and for our system. Based on this system, staff will present for discussion options and recommendations for changes to the LTD fare ordinance, to be adopted at a future meeting.

CONSIDERATIONS: Based on the assessment and rationale the Board is being requested to discuss the following potential fare ordinance/fare policy updates:

• Fare Capping – allow fares paid using the smartcard or mobile application to accumulate so that riders are charged up to the eligible rate for qualifying fare types and not more.

o Fares shall accumulate on a calendar day basis up to the eligible Day Pass rate. o Fares shall accumulate on a calendar month basis up to the eligible Monthly Pass rate. • Rides taken after reaching the maximum fare for the calendar period shall be free for the remainder of that calendar period. • Fares paid using options other than smartcard or mobile application will not be included in fare capping. • Elimination of the 10-ride ticket book • Autzen Express Route – Since this service requires moving large numbers of people to and from an event that has a start and end time, LTD coordinates this service utilizing the capacity of private providers. Because these vehicles do not have fare boxes, LTD hires extra staff to collect and secure cash fares. With

LTD REGULAR BOARD MEETING April 17, 2019 Page 148 of 201 Agenda Item Summary – Fare Ordinance Update Page 2 of 2

the new TouchPass system, LTD will be encouraging customers to utilize convenient prepaid fares for this service. For customers who pay with cash for this service only, LTD will charge a cash surcharge that brings the price up to $5. This surcharge will cover the cost needed to hire extra people to collect cash.

ALTERNATIVES: • Direct staff to incorporate changes to the Fare Ordinance, in addition to those approved at the March 20 meeting forward, based on discussion; • Move the Fare Ordinance as approved at the March 20 meeting forward, with no additional changes.

NEXT STEPS:

• At the May meeting of the Board of Directors, a public hearing will be held and a public comment process will be initiated to gather input on the proposed fare changes. The results of the Title VI analysis will be presented during the meeting. • Initiate the process to amend and restate Ordinance 49 into Ordinance 53 with the adopted changes, which will include two readings at two separate Board meetings prior to adoption. • Implement adopted changes through agreements with school districts, government agencies, or nonprofit organizations. • Implement electronic fare collection system to track fares.

SUPPORTING DOCUMENTATION: N/A

PROPOSED MOTION: N/A

LTD REGULAR BOARD MEETING April 17, 2019 Page 149 of 201 Lane Transit District Revenue and Expenditure by Fund

Fiscal Year: P7 2019 (February 28, 2019) DRAFT Year to date through: 2/28/2019 P8 Annual Amended % of Budget Budget YTD Budget YTD Actuals YTD B/(W) than Budget Budget (pts) $$ GENERAL FUND

General Fund Resources 63,378,077 66,273,698 44,182,465 42,356,691 67% pts (1,825,775) General Fund Expenditures 63,378,077 66,273,698 44,182,465 33,696,954 53% 13 pts 10,485,511 General Fund Revenues higher/(lower) than 0 0 0 8,659,737

Resources are lower than the amended budget due to timing of grant assistance ($3.5M) and self-employment taxes ($1.2M), which is partially offset by payroll taxes. Grant assistance shortage of $1.8M for preventative maintenance is timing related and is expected to be drawn down by year-end. Remaining grant assistance shortage of $1.7M relates to HB 2017. Placeholder was put in the General Fund for HB 2017 dollars. Minimal HB 2017 spend and no revenue drawdown has taken place to date. Through February, vs. same time one year ago, payroll taxes are $0.1M higher than in FY18 despite a budgeted growth of 2%. Lane County issued its March 2019 labor force report. This report shows a increase of 294 employed persons vs. the same time a year ago (see page 5).

Expenditures are favorable to budget by $10.5M, inclusive of the working capital reserve (not appropriated). Excluding this reserve, expenditures are ~$1.8M lower than budget. This is due to timing of materials and services costs, which are projected to end the year slightly under budget.

MEDICAID FUND

Medicaid Fund Resources 10,624,775 11,974,775 7,983,183 6,306,277 59% -7 pts (1,676,906) Medicaid Fund Expenditures 10,624,775 11,974,775 7,983,183 6,908,682 65% 2 pts 1,074,501 Accessible Services Fund Revenues higher/(lower) than 000(602,405) expenditures Expenditures exceed resources $0.6M due to timing. There is typically a ~6 (~$800K) week lag between expenditures and claims reimbursement. Expenditure to claim reimbursement is currently showing a ~4 week lag.

LTD REGULAR BOARD MEETING April 17, 2019 Page 150 of 201 Lane Transit District Revenue and Expenditure by Fund

Fiscal Year: P7 2019 February 28, 2019) DRAFT Year to date through: 2/28/2019 P8 Annual Amended % of Budget Budget YTD Budget YTD Actuals YTD B/(W) than Budget Budget (pts) $$ ACCESSIBLE SERVICES FUND

Accessible Services Fund Resources 7,654,197 7,654,197 5,102,798 3,497,290 46% -21 pts (1,605,508) Accessible Services Fund Expenditures 7,654,197 7,654,197 5,102,798 3,264,840 43% 24 pts 1,837,958 Accessible Services Fund Revenues higher/(lower) than 0 0 0 232,450 expenditures Resources exceed expenditures by $232K. Expenditures are lower than the same time a year ago (~$402K lower) but not in excess of FY19 YTD budget. Reimbursement percentage budgeted is 65%. Through February, reimbursement percentage is 52%.

P2P FUND

P2P Fund Resources 1,411,098 1,411,098 940,732 448,331 32% -35 pts (492,401) P2P Fund Expenditures 1,411,098 1,411,098 940,732 486,653 34% 32 pts 454,079 P2P Fund Revenues higher/(lower) than expenditures 000(38,322)

Expenditures exceed resources for the Point2point Fund due to grant reimbursement timing. P2P is primarily funded by grants.

CAPITAL PROJECTS FUND

Capital Projects Fund Resources 14,783,763 9,369,595 6,246,397 14,310,884 97% 30 pts 8,064,488 Capital Projects Fund Expenditures 14,783,763 14,783,763 9,855,842 1,552,877 11% 56 pts 8,302,965 Capital Projects Fund Revenues higher/(lower) than 0 (5,414,168) (3,609,445) 12,758,008 expenditures Resources exceed expenditures due to beginning working capital ($12.8M). Drawdowns have been keeping up with expenditures through February. Expenditures = $1,553K, revenues = $1,547K.

LTD REGULAR BOARD MEETING April 17, 2019 Page 151 of 201 FY19 Resources FY19 Adopted FY19 Adopted FY19 YTD Budget FY19 Actuals as Better/(Worse) Description Budget Budget of: than Budget Budget Adopted by Budget Adopted by 28-Feb-19 28-Feb-19 Resolution 2018-05- Resolution 16-12 on May 2019-03-20-016 on 16,2018 March 20, 2019

GENERAL FUND Beginning Working Capital $ 9,918,411 $ 12,814,032 $ 8,542,688 $ 8,542,688 $ ‐ Based on finalized, published CAFR Operating Revenues Cash Fares & Passes 4,241,700 4,241,700 2,827,800 2,909,142 81,342 Roughly in line with budget Group Passes 2,227,311 2,227,311 1,484,874 1,429,302 (55,572) Group passes are lower in FY19 vs. FY18 as LCC had an add'l service fee last year and there is a significant reduction in Symantec employees. The UofO group passes ae included in "Special Services". Combining group passes and special services, we are ahead of target

Advertising 420,000 420,000 280,000 300,000 20,000 $300K is the minimum annual guarantee for FY19 Special Services 238,000 238,000 158,667 363,466 204,799 See comment under "group passes" Total Operating Revenues $ 7,127,011 $ 7,127,011 $ 4,751,341 $ 5,001,910 $ 250,569

Nonoperating Revenues Payroll Taxes 36,490,588 36,490,588 24,327,059 26,735,569 2,408,510 Timing as peak is in August, Nov, Feb & May. Compared to Feb FY18 YTD, payroll taxes are higher by $138K in FY19. Lane County issued its March 2019 Labor force report. This report shows an increase of 294 employed persons vs. the same time a year ago.

Self-employment Taxes 2,307,567 2,307,567 1,538,378 366,198 (1,172,180) Budget is a 3% growth, however vs. same time a year ago we are short $121K. Employment vs. the same time a year ago is roughly flat (see page 5)

State-in-Lieu 433,000 433,000 288,667 313,551 24,884 Budget is roughly flat vs. the prior year, but December YTD is $21K lower than December YTD FY18 Grant Assistance 6,725,000 6,725,000 4,483,333 996,118 (3,487,215) Preventative Maintenance ($1.8M) is due to timing. PM funds have been drawn down through December and are expected to be drawn down in full by the end of the year. Revenues for House Bill 2017 ($1.7M). Once projects are approved, funds will be moved to appropriate funds via resolution Miscellaneous 232,500 232,500 155,000 192,603 37,603 Roughly in line with budget. SAIF Year‐end dividend of $77K is the minor increase

Interest 144,000 144,000 96,000 202,409 106,409 Interest rate increased in Feb, coupled with a change to the banking structure in FY19 is having a positive impact. New banking structure increases interest and charges costs (rather than using an earnings credit rate, which when not utilized is lost) to the Finance department. Net impact positively impacts LTD. Sale of Assets 0 5,645 5,645 Total Non-operating $ 46,332,655 $ 46,332,655 $ 30,888,437 $ 28,812,093 $ (2,076,344) Total General Fund Resources $ 63,378,077 $ 66,273,698 $ 44,182,465 $ 42,356,691 $ (1,825,775)

ACCESSIBLE SERVICES FUND Beginning Working Capital 292,623 292,623 195,082 97,763 (97,319) Updated based on finalized, published CAFR Operating Revenues 4,811,286 4,811,286 3,207,524 1,699,335 (1,508,189) Expected reimbursement percentage is 65%. Current reimbursement is lower at 52% due to reimbursement timing Transfer from the General Fund 2,550,288 2,550,288 1,700,192 1,700,192 ‐ As budgeted. Updated when CAFR published Total Resources $ 7,654,197 $ 7,654,197 $ 5,102,798 $ 3,497,290 $ (1,605,508)

MEDICAID FUND Beginning Working Capital ‐ (369,159) (246,106) (246,106) ‐ Updated based on finalized, published CAFR Operating Revenues 10,218,275 11,568,275 7,712,183 6,281,383 (1,430,800) As of 4/1/19, $6.9M has been received. Expenditure to claim payment was slower through December, but returned to the ~6 week lag in January 2019

Transfer from the General Fund 406,500 775,659 517,106 271,000 (246,106) As budgeted Total Resources $ 10,624,775 $ 11,974,775 $ 7,983,183 $ 6,306,277 $ (1,676,906)

POINT2POINT FUND Beginning Working Capital ‐ ‐ ‐ 234,654 234,654 Updated based on finalized, published CAFR Operating Revenues 1,221,098 1,221,098 814,065 321,664 (492,401) Reimbursement timing. Most of P2P is grant funded. Expenditures through December total $487K Transfer from the General Fund 190,000 190,000 126,667 126,667 ‐ As budgeted Total Resources $ 1,411,098 $ 1,411,098 $ 940,732 $ 448,331 $ (492,401)

CAPITAL PROJECTS FUND Beginning Working Capital 5,398,538 5,398,538 3,599,025 12,764,181 9,165,155 Updated based on finalized, published CAFR. Higher than expected due to Grants 3,971,057 3,971,057 2,647,371 1,546,704 (1,100,668) Only $1,553K of expenditures through February. Drawdowns are keeping up with expenditures Transfer from the General Fund 5,414,168 ‐ LTD REGULAR‐ BOARD‐ MEETING ‐ As budgeted Total Resources $ 14,783,763 $ 9,369,595 $ 6,246,397April 17, $2019 14,310,884 Page 152 $ of 2018,064,488 FY19 Expenditures FY19 Adopted FY19 Amended FY19 YTD Budget FY19 Actuals as of: Better/(Worse) Description Budget Budget than Budget Budget Adopted by Budget Adopted by 28-Feb-19 28-Feb-19 Resolution Resolution 2018-05-16-12 on 2019-03-20-016 on May 16, 2018 March 20, 2019 GENERAL FUND - OPERATING BUDGET Transit Services $ 47,737,731 $ 49,647,675 $ 33,098,450.00 $ 31,352,989 $ 1,745,461 Due to timing of materials & services costs. The FY19 mid‐year forecast was only slightly below budget in material and service costs at the end of the fiscal year

GENERAL FUND - NON-OPERATING Transfer to Accessible Services Fund 2,550,288 2,550,288 1,700,192 1,700,192 ‐ As budgeted Transfer to Medicaid Fund 406,500 775,659 517,106 517,106 ‐ As budgeted Transfer to Point2point Fund 190,000 190,000 126,667 126,667 ‐ As budgeted Transfer to Capital Projects Fund 5,414,168 ‐ ‐ ‐ ‐ As budgeted Operating Contingency 52,457 52,457 34,971 ‐ 34,971 Contingency for FY19 Total Non-operating $ 8,613,413 $ 3,568,404 $ 2,378,936 $ 2,343,965 $ 34,971 Operating Reserve $ 7,026,933 $ 13,057,619 8,705,079 8,705,079 Not authorized to use in FY19 Total General Fund $ 63,378,077 $ 66,273,698 $ 44,182,465 $ 33,696,954 $ 10,485,511

ACCESSIBLE SERVICES FUND Transit Services 7,361,574 7,361,574 4,907,716 3,264,840 1,642,876 Expenditures $402K lower vs. same time in FY18. Expenditure below FY19 YTD budget.

Operating Contingency 130,000 130,000 86,667 ‐ 86,667 Contingency for FY19 Operating Reserve 162,623 162,623 ‐ Not authorized to use in FY19 Total Accessible Services Fund $ 7,654,197 $ 7,654,197 $ 5,102,798 $ 3,264,840 $ 1,837,958 $ $ MEDICAID FUND Transit Services 10,492,775 11,974,775 7,983,183 6,908,682 1,074,501 Medicaid project team is projecting current expenditures to exceed budget by $1.4M based on activity to date. As of February 2019 we are in line with original budget and below FY19 amended budget as a result of payment timing. Not all expenditures have been paid through February‐end. Projected increase is due to increased costs associated with the Trillium NEMT provider payment cost increase which is offsettable by reimbursements.

Operating Contingency 132,000 ‐ ‐ ‐ ‐ Contingency for FY19 Total Medicaid Fund $ 10,624,775 $ 11,974,775 $ 7,983,183 $ 6,908,682 $ 1,074,501

POINT2POINT FUND Transit Services 1,377,583 1,377,583 918,389 486,653 431,736 Payment & project timing Operating Contingency 33,515 33,515 22,343 ‐ 22,343 Contingency for FY19 Total Point2point Fund $ 1,411,098 $ 1,411,098 $ 940,732 $ 486,653 $ 454,079

CAPITAL PROJECTS FUND Capital Outlay 13,240,489 13,240,489 8,826,993 1,552,877 7,274,116 Payment & project timing. Largest timing impacts are for fleet (buses & mobility service vehicles) some of which may not be received and accepted until FY20 Capital Reserve 1,543,274 1,543,274 1,028,849 ‐ 1,028,849 Not authorized to use in FY19 Total Capital Projects Fund $ 14,783,763 $ 14,783,763 $ 9,855,842 $ 1,552,877 $ 8,302,965

LTD REGULAR BOARD MEETING April 17, 2019 Page 153 of 201 Employment Department News Release Page 3 of 4 March 26, 2019

Workforce & Economic Research Division QualityInfo.org March 26, 2019

Eugene MSA (Lane County) Current Labor Force and Industry Employment

--Change From-- February January Fe br ua r y January Fe br ua r y 2019 2019 2018 2019 2018 Labor Force Status Civilian labor force 183,430 181,792 183,175 1,638 255 Unemployed 8,902 9,359 8,941 -457 -39 Unemployment rate 4.9% 5.1% 4.9% -0.2 0.0 Unemployment rate (seasonally adjusted) 4.6% 4.8% 4.3% -0.2 0.3 Employed 174,528 172,433 174,234 2,095 294

Nonfarm Payroll Employment Total nonfarm employment 161,900 160,600 160,900 1,300 1,000 Total nonfarm employment (seasonally adjusted) 162,400 162,400 161,000 0 1,400 Total private 131,500 131,400 130,800 100 700 Mining, logging, and construction 7,900 8,000 7,800 -100 100 Mining and logging 900 900 900 0 0 Construction 7,000 7,100 6,900 -100 100 Manufacturing 14,500 14,500 14,000 0 500 Durable goods 9,500 9,500 9,100 0 400 Wood product manufacturing 3,600 3,600 3,500 0 100 Nondurable goods 5,000 5,000 4,900 0 100 Trade, transportation, and utilities 29,700 30,100 29,800 -400 -100 Wholesale trade 6,400 6,400 6,300 0 100 Retail trade 20,000 20,200 20,100 -200 -100 Food and beverage stores 4,400 4,400 4,400 0 0 Transportation, warehousing, and utilities 3,300 3,500 3,400 -200 -100 Information 2,300 2,300 2,600 0 -300 Financial activities 8,000 7,900 8,000 100 0 Professional and business services 18,000 17,800 18,300 200 -300 Administrative and support services 8,700 8,500 8,800 200 -100 Education and health services 28,700 28,500 28,000 200 700 Health care and social assistance 26,600 26,400 25,900 200 700 Leisure and hospitality 17,100 17,000 16,900 100 200 Accommodation and food services 15,100 15,000 14,800 100 300 Food services and drinking places 13,400 13,300 13,000 100 400 Other services 5,300 5,300 5,400 0 -100 Government 30,400 29,200 30,100 1,200 300 Federal government 1,700 1,700 1,700 0 0 State government 1,700 1,700 1,600 0 100 State education 0 0 0 0 0 Local government 27,000 25,800 26,800 1,200 200 Local education 19,700 18,600 19,700 1,100 0

The most recent month is preliminary, the prior month is revised. Prepared in cooperation w ith the U.S. Department of Labor, Bureau of Labor Statistics.

Civilian labor force includes employed and unemployed individuals 16 years and older by place of residence. Employed includes payroll employment, self-employed, unpaid family w orkers, domestics, agriculture, and labor disputants. Unemployment rate is calculated by dividing unemployed by civilian labor force.

Nonfarm Payroll Employment: Offical Oregon Series. Data are by place of w ork and cover full- and part-time employees w ho w orked or received pay for the pay period that includes the 12th of the month. The data exclude the self-employed, volunteers, unpaid family w orkers, and domestics.

SUPPORT BUSINESS • PROMOTE EMPLOYMENT

LTD REGULAR BOARD MEETING April 17, 2019 Page 154 of 201 -~~ Check History Listing 4/1/201912:10 PM Page 1 of 5

Check # Date Vendor Check Amount 100585 03/01/2019 US POSTAL SERVICE 9,950.00 100586 03/07/2019 BARRETT BUSINESS SERVICES INC 3,680.00 100587 03/07/2019 ELIZABETH A. BOCKING 122.50 100588 03/07/2019 CINTAS CORPORATION 0.00 100589 03/07/2019 CINTAS CORPORATION 6,709.25 100590 03/07/2019 CITY OF EUGENE 4,752.00 100591 03/07/2019 COMCAST 161.00 100592 03/07/2019 CROCKETTS INTERSTATE TOWING 750.00 100593 03/07/2019 DISH NETWORK 117.03 100594 03/07/2019 EUGENE WATER & ELECTRIC BOARD 680.23 100595 03/07/2019 FASTENAL COMPANY 35.18 100596 03/07/2019 LLC FUSSY'S @ VALLEY RIVER PLAZA 90.25 -~ ~P'~c 100597 03/07/2019 HARVEY & PRICE COMPANY :c t -Fr-' r ` r P( 'v- 1 =~b Cx-f 333.00 100598 03/07/2019 MARCUS BRIAN HECKER 165.00 100599 03/07/2019 KELLY E HOELL 132.00 100600 03/07/2019 MATTHEW S. IMLACH 494.00 100601 03/07/2019 MATTHEW S. IMLACH 317.60 100602 03/07/2019 KAISER BRAKE & ALIGNMENT INC. 100.70 p 100603 03/07/2019 LANE COUNCIL OF GOVERNMENTS 5"T I r A C'4 0'% ' n 4 e-vcz~_> 41,674.56 100604 03/07/2019 TREVOR D MCMURRICK 247.50 100605 03/07/2019 NORTHWEST NATURAL GAS 470.19 100606 03/07/2019 OFFICE DEPOT 129.82 100607 03/07/2019 OIL PRICE INFORMATION SERVICE 268.00 100608 03/07/2019 PACIFICSOURCE ADMINISTRATORS, 343.50 100609 03/07/2019 SANIPAC 529.50 100610 03/07/2019 CHRISTINAASHEW 122.50 100611 03/07/2019 SPRINGFIELD UTILITY BOARD 0.00 100612 03/07/2019 SPRINGFIELD UTILITY BOARD 5,779.38 100613 03/07/2019 STAPLES BUSINESS ADVANTAGE 336.07 100614 03/07/2019 VANNER, INC. 4,870.08 Pa~~ 100615 03/07/2019 WHA INSURANCE AGENCY, INC. SS (nr~ S D r1 O 28,510.00 100616 03/07/2019 WYATT'S TIRE COMPANY 498.50 100617 03/07/2019 1996 LLC 6- l e r%W ,_-wcA S,e r J{ r f-O 4 ,,' OVA(, i2v-0 y' P0'r 55,770.20 100618 03/07/2019 BPA VEBA-HRA SERVICES 166.00 100619 03/07/2019 CHAVES CONSULTING, INC. 370.20 100620 03/07/2019 EUROFINS ANA LABORATORIES, INC 436.60 100621 03/07/2019 GRAINGER INC 408.94 100622 03/07/2019 JERRY'S HOME IMPROVEMENT CTR 11.10 100623 03/07/2019 JLA PUBLIC INVOLVEMENT 13,329.14 100624 03/07/2019 KUHN INVESTMENTS, INC. f JU rl.n(~/lj~LiG ('on0,eG hN kj g hod 22 440.58 100625 03/07/2019 LTD SALARIED EMP. PENSION PLAN C~ 5,748.001 100626 03/07/2019 MODA HEALTH 50,437.62 100627 03/07/2019 MOHAVE AUTO PARTS, INC. 1,324.77 100628 03/07/2019 NCH CORPORATION 492.35 100629 03/07/2019 NORTH COAST ELECTRIC 271.80 100630 03/07/2019 OXLEY & ASSOCIATES, INC. 5,000.00 100631 03/07/2019 PACIFICSOURCE HEALTH PLANS - iMp,c4,H ec j+),,CA-ree 555,331.90 100632 03/07/2019 PARKEON, INC. 2,652.26 100633 03/07/2019 PHOENIX BUSINESS SOLUTIONS LLC 6,700.00 100634 03/07/2019 RICOH USA, INC. 1,388.45 100635 03/07/2019 SMART SNACKS-PORTLAND LLC 421.70 100636 03/07/2019 SMITH DAWSON & ANDREWS, INC. 2,500.00 100637 03/07/2019 SOLARWINDS INC 2,115.00 100638 03/07/2019 TRC ENGINEERING SERVICES, LLC prc -/ ,,,V,4 v1 Rimy Ayv ezi C L, A,,.~'t 1,800.00 SV r- S "ft~ r y 04-1 7L.1k bn 6 l344-:) apckhist. rpt LTD REGULAR BOARD MEETING April 17, 2019 Page 155 of 201 .0"Oft - Check History Listing 4/1/20191210 PM Page 2 of 5

Check # Date Vendor Check Amount 100639 03/07/2019 UPWARD, INC. LG,~(SC,4~,C /hGt~~~P 9,050.00 100640 03/07/2019 WILDISH BUILDING COMPANY L41~ Cc> n~ n ~e c,✓ /r_oz~~ 14,273.04 100641 03/07/2019 WOODBURY ENERGY CO. INC. D,'e &-v C. O 111,143.90 100642 03/07/2019 ZONES, INC. 5,778.37 100643 03/14/2019 A-1 FIRE PROTECTION 84.00 100644 03/14/2019 ALTERNATIVE WORK CONCEPTS 12,911.50 100645 03/14/2019 AMAL TRANSIT UNION #757 15,948.38 100646 03/14/2019 BARRETT BUSINESS SERVICES INC 3,255.78 100647 03/14/2019 WINONAJ CARLSON 71.00 100648 03/14/2019 CENTURY LINK 2,956.27 100649 03/14/2019 CHAPTER 13 TRUSTEE 265.39 100650 03/14/2019 CITY OF SPRINGFIELD 2,496.00 100651 03/14/2019 COAST PROFESSIONAL INC 326.31 100652 03/14/2019 JERAD R DEJONG 173.25 100653 03/14/2019 EUGENE WATER & ELECTRIC BOARD 5,280.73 100654 03/14/2019 FORMFOX, INC. 50.00 100655 03/14/2019 REBECCA J HAY 389.88 100656 03/14/2019 INDUSTRIAL FINISHES 379.00 100657 03/14/2019 INTERNAL REVENUE SERVICE-EFTPS 2,766.71 100658 03/14/2019 KENDALL AUTOMOTIVE GROUP 301.66 100659 03/14/2019 THE LAMAR COMPANIES 960.00 100660 03/14/2019 LIFEMAP ASSURANCE COMPANY 16,092.34 100661 03/14/2019 LTD REIMBURSEMENT PLAN 12,733.07 100662 03/14/2019 ROBIN A MAYALL 165.70 100663 03/14/2019 JACOB H MCCALLUM 779.00 100664 03/14/2019 MICRONICHE, INC. 500.00 100665 03/14/2019 MIDWEST BUS 265.90 100666 03/14/2019 MOTOR VEHICLES DIVISION 30.00 100667 03/14/2019 NORTHWEST NATURAL GAS 8,819.99 100668 03/14/2019 OFFICE DEPOT 261.30 100669 03/14/2019 OREGON DEPARTMENT OF REVENUE 666.18 100670 03/14/2019 PACIFICSOURCE ADMINISTRATORS, 332.50 100671 03/14/2019 PETERSON MACHINERY CO. 548.23 100672 03/14/2019 PIVOT ARCHITECTURE 5,788.50 100673 03/14/2019 PROTECTIVE SERVICE LLC 832.44 100674 03/14/2019 RG MEDIA COMPANY 275.00 100675 03/14/2019 SANIPAC 2,813.42 100676 03/14/2019 SMALL WORLD AUTO CENTER, INC 3,059.10 100677 03/14/2019 SPRINGFIELD UTILITY BOARD 784.57 100678 03/14/2019 VERIZON WIRELESS 382.80 100679 03/14/2019 WHA INSURANCE AGENCY, INC. 1,051.10 100680 03/14/2019 WILLIAMS JEWELRY & MFG CO 1,229.20 100681 03/14/2019 WYATT'S TIRE COMPANY 1,171.50 100682 03/14/2019 1996 LLC 2,025.05 100683 03/14/2019 THE AFTERMARKET PARTS COMPANY LLC I~ ) 5 0.00 100684 03/14/2019 THE AFTERMARKET PARTS COMPANY LLC 22,842.47 100685 03/14/2019 BEDFORD FALLS, LLC 5,143.50 100686 03/14/2019 BUCK'S SANITARY SERVICE, INC. 89.00 100687 03/14/2019 CELTIS VENTURES, INC. 11,067.50 100688 03/14/2019 CUMMINS NORTHWEST, INC. Lz~~;t, , ~~, 0.00 I 100689 03/14/2019 CUMMINS NORTHWEST, INC. 22,547.45 100690 03/14/2019 DATALED TECHNOLOGIES, INC. 2,850.00 100691 03/14/2019 EAN HOLDINGS, LLC 6,012.75 100692 03/14/2019 GILLIG CORPORATION 0.00

apckhist.rpt LTD REGULAR BOARD MEETING April 17, 2019 Page 156 of 201 -.00 Check History Listing 4/1/201912:10 PM Page 3 of 5

Check # Date Vendor Check Amount 100693 03/14/2019 GILLIG CORPORATION PG~M 35,918.46 100694 03/14/2019 GRAINGER INC 301.60 100695 03/14/2019 JERRY'S HOME IMPROVEMENT CTR 421.14 100696 03/14/2019 LTD & ATU PENSION TRUST 104,189.50 100697 03/14/2019 LTD SALARIED EMP. PENSION PLAN 15,706.99 100698 03/14/2019 MODA HEALTH 13,189.58 100699 03/14/2019 MOHAWK MANUFACTURING & SUPPLY 502.03 100700 03/14/2019 MUNCIE TRANSIT SUPPLY 3,346.39 100701 03/14/2019 NEOPART TRANSIT LLC 965.22 100702 03/14/2019 NINFA'S ELITE CORPORATION C~ec,n,r,~ 70,629.89 100703 03/14/2019 NORTH COAST ELECTRIC 458.36 100704 03/14/2019 ONE CALL CONCEPTS, INC. 78.75 100705 03/14/2019 PACIFIC POWER GROUP, LLC 204.92 100706 03/14/2019 PARKEON, INC. 101.00 100707 03/14/2019 RICOH USA, INC. 994.36 100708 03/14/2019 ROMAINE ELECTRIC CORP 2,550.50 100709 03/14/2019 SEON DESIGN (USA) INC. 907.50 100710 03/14/2019 SPRAGUE PEST SOLUTIONS 115.00 n 100711 03/14/2019 SPXCORPORATION ~i%h 007 9eCe%J -ty.5. 02 27,470.00 100712 03/14/2019 TAC TRANSPORTATION, INC. ~>"UM O r d &,e >` '% ~ ✓ id8 ~~' 1 16,724.55 100713 03/14/2019 UNITED WAY OF LANE COUNTY 12 555.00 100714 03/14/2019 UPWARD, INC. 1,179.00 100715 03/14/2019 VISION SERVICE PLAN 4,344.35 100716 03/21/2019 BARRETT BUSINESS SERVICES INC 370.50 100717 03/21/2019 CINTAS CORPORATION 3,499.20 100718 03/21/2019 EUGENE FORMS, INC. 305.00 100719 03/21/2019 EUGENE WATER & ELECTRIC BOARD 3,539.20 100720 03/21/2019 FASTENAL COMPANY 170.63 100721 03/21/2019 HANNAH MOTOR COMPANY 656.64 100722 03/21/2019 LANE COUNCIL OF GOVERNMENTS eroT 12,171.31 100723 03/21/2019 OFFICE DEPOT 484.56 100724 03/21/2019 OREGON STATE POLICE 416.00 100725 03/21/2019 KELLY PERRON 26.98 100726 03/21/2019 PETERSON MACHINERY CO. 168.87 100727 03/21/2019 RG MEDIA COMPANY 97.50 100728 03/21/2019 ROWELL BROKAW ARCHITECTS, PC ~Unt-Nr~ar<~ T✓~rly)-$}L,-~'r,~~, 60,168.00 100729 03/21/2019 SECRETARY OF STATE AUDITS DIV 400.00 100730 03/21/2019 SPECIAL DISTRICTS INSURANCE 4,702.00 100731 03/21/2019 SPRINGFIELD UTILITY BOARD 470.69 100732 03/21/2019 STANS AUTO UPHOLSTERY, INC. 90.00 100733 03/21/2019 STAPLES BUSINESS ADVANTAGE 384.06 100734 03/21/2019 THOMSON REUTERS - WEST 162.68 100735 03/21/2019 VANNER, INC. 5,158.58 100736 03/21/2019 WHITE BIRD CLINIC 6,750.45 100737 03/21/2019 THE AFTERMARKET PARTS COMPANY LLC 8,566.64 100738 03/21/2019 CITY OF COTTAGE GROVE 12,126.71 100739 03/21/2019 DEPARTMENT OF HUMAN SERVICES a (Val\ m-o4AC e--Q J`V/t/~ 43,988.36 100740 03/21/2019 FIELDPRINT, INC. 75.00 100741 03/21/2019 GRAINGER INC 454.21 100742 03/21/2019 JLA PUBLIC INVOLVEMENT /1),);,',1/~~ A 1\o.~~rl 57 G' G 1, 38,710.32 100743 03/21/2019 MODA HEALTH 11,560.10 100744 03/21/2019 MOHAVE AUTO PARTS, INC. 0.00 100745 03/21/2019 MOHAVE AUTO PARTS, INC. 1,693.29 100746 03/21/2019 MUNCIE TRANSIT SUPPLY 54.62

apckhist.rpt LTD REGULAR BOARD MEETING April 17, 2019 Page 157 of 201 Check History Listing 4/1/201912:10 PM ~~00 Page 4 of 5

Check # Date Vendor Check Amount 100747 03/21/2019 NEOPART TRANSIT LLC 380.74 100748 03/21/2019 OREGON CORRECTIONS ENTERPRISES SAT S ~7 l 1-,e_ Pi v-k na Pro j 22,864.00 100749 03/21/2019 SMART SNACKS-PORTLAND LLC IBC R_d'c~ W-0 438.10 100750 03/21/2019 AKA: SENIOR WHEELS, INC. SOUTH LANE WHEELS 2,841.46 100751 03/21/2019 WANNAMAKER CONSULTING, INC. 3,920.00 100752 03/21/2019 WOODBURY ENERGY CO. INC. 21,896.48 100753 03/28/2019 A-1 AUTO GLASS 125.00 100754 03/28/2019 BARRETT BUSINESS SERVICES INC 2,170.50 100755 03/28/2019 BUDGET TAXI 14.50 100756 03/28/2019 CHAPTER 13 TRUSTEE 265.39 100757 03/28/2019 CINTAS CORPORATION 2,702.01 100758 03/28/2019 CITY OF EUGENE - ~j/Y~l/Y Jr 1+~i PS Rem ri~ln fi'a Qro~ti9 y~.~ 45,319.15 100759 03/28/2019 CHARLES F. CLARKE 315.50 100760 03/28/2019 COAST PROFESSIONAL INC 368.61 100761 03/28/2019 DAVID COLLIER 308.00 100762 03/28/2019 EUGENE WATER & ELECTRIC BOARD 827.26 100763 03/28/2019 FASTENAL COMPANY 286.73 100764 03/28/2019 KAISER BRAKE & ALIGNMENT INC. 100.70 100765 03/28/2019 THE LAMAR COMPANIES 250.00 100766 03/28/2019 JOSEPH C MCCORMACK 152.50 100767 03/28/2019 OFFICE DEPOT 46.58 100768 03/28/2019 OREGON DEPARTMENT OF REVENUE 380.21 100769 03/28/2019 OREGON POWDER COATING & 5,470.00 100770 03/28/2019 OREGON STATE POLICE 41.25 100771 03/28/2019 QUICK COLLECT, INC. 656.52 100772 03/28/2019 RG MEDIA COMPANY 300.00 100773 03/28/2019 SPECIAL DISTRICTS INSURANCE SV ~u~~~ b ~' 20,000.00 100774 03/28/2019 SPRINGFIELD UTILITY BOARD 555.82 100775 03/28/2019 THERMO KING NORTHWEST, INC. 1,797.82 100776 03/28/2019 FRANK D WILSON 213.50 100777 03/28/2019 WYATT'S TIRE COMPANY 877.00 100778 03/28/2019 THE AFTERMARKET PARTS COMPANY LLC 3,739.48 100779 03/28/2019 CELTIS VENTURES, INC. ' ~L7mMu►i ~`~1 ~"~ ~i1K ( "A 20,671.00 100780 03/28/2019 THE ENVIRONMENT CENTER FOR TRANSPORTATION AND 5,096.00 100781 03/28/2019 CUMMINS NORTHWEST, INC. 0.00 100782 03/28/2019 CUMMINS NORTHWEST, INC. 12,661.88 100783 03/28/2019 ENERDEL, INC. ~-fo`8~' ~~~ s Y,3 71Z T'~ ~'~~'~ 45,500.00 100784 03/28/2019 GILLIG CORPORATION / 5,337.40 100785 03/28/2019 GOOD COMPANY LLC 797.50 100786 03/28/2019 JERRY'S HOME IMPROVEMENT CTR 169.98 100787 03/28/2019 LTD & ATU PENSION TRUST 112,776.18 100788 03/28/2019 LTD SALARIED EMP. PENSION PLAN 15,625.62 100789 03/28/2019 MOTION & FLOW CONTROL PRD, INC 506.86 100790 03/28/2019 MUNCIE TRANSIT SUPPLY 502.77 100791 03/28/2019 NEOPART TRANSIT LLC 188.73 100792 03/28/2019 NORTH COAST ELECTRIC 161.72 100793 03/28/2019 PACIFIC ARMORED INC. 1,292.00 100794 03/28/2019 PACIFIC POWER GROUP, LLC 13,413.32 100795 03/28/2019 ROADRUNNER DELIVERY 414.00 100796 03/28/2019 SITECRAFTING, INC. 400.00 100797 03/28/2019 SOFTCHOICE CORPORATION 1,146.02 100798 03/28/2019 UNITED WAY OF LANE COUNTY 555.00 100799 03/28/2019 UPWARD, INC. 10,350.00 100800 03/28/2019 US POSTAL SERVICE 252.00

apckhist.rpt LTD REGULAR BOARD MEETING April 17, 2019 Page 158 of 201 ~d~ Check History Listing 4/1/201912:10 PM Page 5 of 5

Check # Date Vendor Check Amount 91040119 03/31/2019 BENEFIT PLANS ADMIN SVCS, LLC 29,340.00 93031619 03/20/2019 BENEFIT PLANS ADMIN SVCS, LLC 19,797.26 93032219 03/26/2019 BENEFIT PLANS ADMIN SVCS, LLC 2,899.89 801523968 03/16/2019 OREGON DEPARTMENT OF REVENUE 666.18 803042987 03/01/2019 VALIC %CHASE BANK OF TEXAS 77,099.16 803061896 03/15/2019 VALIC %CHASE BANK OF TEXAS 76,416.11 803079752 03/29/2019 VALIC %CHASE BANK OF TEXAS 77,904.95 810088044 03/25/2019 BANK OF AMERICA 43,731.75 811639808 03/29/2019 OREGON DEPARTMENT OF REVENUE 47,939.65 812880484 03/04/2019 BANK OF AMERICA 31.48 812880489 03/04/2019 BANK OF AMERICA 2,078.89 812880490 03/04/2019 BANK OF AMERICA 1,935.67 813101708 03/29/2019 MASS MUTUAL FINANCIAL GROUP 3,495.94 816064008 03/15/2019 MASS MUTUAL FINANCIAL GROUP 3,533.96 818441066 03/01/2019 MASS MUTUAL FINANCIAL GROUP 3,499.92 820375500 03/19/2019 INTERNAL REVENUE SERVICE-EFTPS 621.30 824537344 03/20/2019 OREGON DEPARTMENT OF REVENUE 40.07 829154816 03/01/2019 OREGON DEPARTMENT OF REVENUE 48,258.53 832045443 03/22/2019 INTERNAL REVENUE SERVICE-EFTPS 2,320.69 833614592 03/22/2019 OREGON DEPARTMENT OF REVENUE 621.89 850372854 03/16/2019 INTERNAL REVENUE SERVICE-EFTPS 2,766.71 855081904 03/20/2019 INTERNAL REVENUE SERVICE-EFTPS 133.13 856139326 03/15/2019 OREGON DEPARTMENT OF JUSTICE 2,066.60 859523952 03/01/2019 OREGON DEPARTMENT OF JUSTICE 2,066.60 861701243 03/29/2019 INTERNAL REVENUE SERVICE-EFTPS 180,005.30 862492697 03/01/2019 INTERNAL REVENUE SERVICE-EFTPS 181,176.65 862597120 03/19/2019 OREGON DEPARTMENT OF REVENUE 158.57 885779646 03/15/2019 INTERNAL REVENUE SERVICE-EFTPS 182,103.57 894266112 03/15/2019 OREGON DEPARTMENT OF REVENUE 48,566.37

245 Checks $3,188,502.45

LTD REGULAR BOARD MEETING apckhist.rpt April 17, 2019 Page 159 of 201 LANE TRANSIT DISTRICT February 2018 Performance Report

Prior Performance Current Year's % Current Previous % Current Prior % Measure Month Month Change Y-T-D Y-T-D Change 12 Month 12 Month Change

Fixed Route Service

Passenger Boardings 721,924 866,278 - 16.7% 6,456,206 6,618,792 - 2.5% 10,048,737 10,219,795 - 1.7% Mobility Assisted Riders 9,057 11,058 - 18.1% 105,275 98,994 + 6.3% 158,399 151,769 + 4.4%

Average Passenger Boardings: Weekday 35,439 37,085 - 4.4% 32,637 32,662 - 0.1% 33,532 33,515 + 0.0% Saturday 16,206 19,085 - 15.1% 17,944 19,591 - 8.4% 18,251 19,201 - 4.9% Sunday 12,825 12,059 + 6.3% 11,733 11,305 + 3.8% 11,822 11,297 + 4.6%

Monthly Revenue Hours 19,477 23,427 - 16.9% 188,964 196,814 - 4.0% 289,502 293,628 - 1.4% Boardings Per Revenue Hour 37.1 37.0 + 0.2% 34.17 33.63 + 1.6% 34.71 34.81 - 0.3% Weekly Revenue Hours 5,050 5,857 - 13.8% 5,482 5,746 - 4.6% 5,577 5,682 - 1.8% Weekdays 16 20 166 169 252 257 Saturdays 4 4 36 35 54 52 Sundays 7 4 39 36 57 53

Farebox Revenues & Sales*

Farebox Revenue $106,881 $132,924 - 19.6% $1,067,991 $1,166,535 - 8.4% $1,588,551 $1,736,908 - 8.5% Adult Pass 2,977 3,011 - 1.1% 23,874 21,754 + 9.7% 36,018 35,020 + 2.8% Youth Pass 775 809 - 4.2% 5,368 5,320 + 0.9% 8,457 9,337 - 9.4% Reduced Fare Pass 728 936 - 22.2% 6,563 7,359 - 10.8% 36,018 35,020 + 2.8% Adult 3 Month Pass 72 116 - 37.9% 1,045 1,113 - 6.1% 1,551 1,764 - 12.0% Youth 3 Month Pass 42 69 - 39.1% 547 620 - 11.8% 753 778 - 3.2% Reduced Fare 3 Month Pass 27 39 - 30.8% 394 397 - 0.8% 575 626 - 8.1% Adult 10-Ride Ticket Book 1,592 1,419 + 12.2% 14,193 13,544 + 4.8% 20,947 21,296 - 1.6% Half-Fare 10-Ride Ticket Book 259 378 - 31.5% 2,865 2,847 + 0.6% 3,947 4,357 - 9.4% RideSource 10-Ride Ticket Book 366 355 + 3.1% 3,251 3,027 + 7.4% 4,937 4,713 + 4.8% *Group Pass Program revenues, which typically make up about 1/3 of all passenger revenues, are not included in this report. Finance reports total passenger revenues inclusive of Group Pass on a quarterly basis.

Fleet Services

Fleet Miles 274,936 322,887 - 14.9% 2,595,993 2,723,899 - 4.7% 3,991,877 4,076,831 - 2.1% Average Passenger Boardings/Mile 2.63 2.68 - 2.1% 2.49 2.43 + 2.3% 2.52 2.51 + 0.4% Fuel Cost $137,409 $176,247 - 22.0% $1,515,756 $1,405,882 + 7.8% $2,368,776 $2,031,245 + 16.6% Fuel Cost Per Mile $0.500 $0.546 - 8.4% $0.584 $0.516 + 13.1% $0.593 $0.498 + 19.1% Repair Costs $296,875 $261,929 + 13.3% $2,371,152 $2,195,440 + 8.0% $3,849,553 $3,374,662 + 14.1% Total Repair Cost Per Mile $1.080 $0.811 + 33.1% $0.913 $0.806 + 13.3% $0.964 $0.828 + 16.5% Preventive Maintenance Costs $36,074 $31,223 + 15.5% $296,051 $280,154 + 5.7% $465,162 $425,885 + 9.2% Total PM Cost Per Mile $0.131 $0.097 + 35.7% $0.114 $0.103 + 10.9% $0.117 $0.104 + 11.5% Mechanical Road Calls 31 24 + 29.2% 293 268 + 9.3% 465 423 + 9.9% Miles/Mech. Road Call 8,869 13,454 - 34.1% 8,860 10,164 - 12.8% 8,585 9,638 - 10.9%

RideSource Internal Fleet

MTM Rides 10,663 12,563 - 15.1% 103,348 106,342 - 2.8% 157,924 169,261 - 6.7%

LTD REGULAR BOARD MEETING April 17, 2019 Page 160 of 201 February Revenue Hours February Passenger Boardings per Revenue Hour

2018-2019 19,477 2018-2019 37.07 2017-2018 23,427 2017-2018 36.98 2016-2017 22,372 2016-2017 40.01 2015-2016 22,102 2015-2016 42.18 2014-2015 20,264 2014-2015 45.23 2013-2014 19,817 2013-2014 48.21 2012-2013 20,153 2012-2013 49.55 2011-2012 20,733 2011-2012 52.14 2010-2011 19,487 2010-2011 51.22 2009-2010 22,118 2009-2010 46.42 2008-2009 22,224 2008-2009 44.51

February Fleet Miles February Passenger Boardings per Mile

2018-2019 274,936 2018-2019 2.63 2017-2018 322,887 2017-2018 2.68 2016-2017 311,663 2016-2017 2.87 2015-2016 308,263 2015-2016 3.02 2014-2015 280,225 2014-2015 3.27 2013-2014 279,737 2013-2014 3.42 2012-2013 280,855 2012-2013 3.56 2011-2012 292,368 2011-2012 3.70 2010-2011 280,677 2010-2011 3.56 2009-2010 326,926 2009-2010 3.14 2008-2009 317,871 2008-2009 3.11

February Passenger Boardings February Average Weekday Passenger Boardings

2018-2019 721,924 2018-2019 35,439 2017-2018 866,278 2017-2018 37,085 2016-2017 895,066 2016-2017 38,426 2015-2016 932,267 2015-2016 38,701 2014-2015 916,566 2014-2015 39,772 2013-2014 955,366 2013-2014 41,934 2012-2013 998,660 2012-2013 43,884 2011-2012 1,080,960 2011-2012 45,356 2010-2011 998,069 2010-2011 43,724 2009-2010 1,026,777 2009-2010 44,928 2008-2009 989,293 2008-2009 43,392

LTD REGULAR BOARD MEETING April 17, 2019 Page 161 of 201 Daily Ridership Recap February 2019 Mobility Assisted Revenue Daily Date Day Service Boardings Boardings Hours Productivity 2/1/2019 Friday Weekday 35,110 565 931 37.71 2/2/2019 Saturday Saturday 18,069 372 539 33.52 2/3/2019 Sunday Sunday 11,795 164 376 31.37 2/4/2019 Monday Weekday 36,319 466 929 39.09 2/5/2019 Tuesday Weekday 36,500 433 925 39.46 2/6/2019 Wednesday Weekday 37,852 490 929 40.74 2/7/2019 Thursday Weekday 36,318 451 925 39.26 2/8/2019 Friday Weekday 33,711 423 921 36.60 2/9/2019 Saturday Saturday 16,114 260 531 30.35 2/10/2019 Sunday Sunday 11,671 127 373 31.29 2/11/2019 Monday Weekday 35,744 433 925 38.64 2/12/2019 Tuesday Weekday 35,826 440 924 38.77 2/13/2019 Wednesday Weekday 37,232 502 927 40.16 2/14/2019 Thursday Weekday 36,216 410 924 39.19 2/15/2019 Friday Weekday 34,960 459 928 37.67 2/16/2019 Saturday Saturday 16,988 207 533 31.87 2/17/2019 Sunday Sunday 12,411 165 376 33.01 2/18/2019 Monday Weekday 28,101 357 913 30.78 2/19/2019 Tuesday Weekday 36,489 529 925 39.45 2/20/2019 Wednesday Weekday 35,673 389 923 38.65 2/21/2019 Thursday Weekday 35,804 457 925 38.71 2/22/2019 Friday Weekday 35,165 516 924 38.06 2/23/2019 Saturday Saturday 13,654 158 442 30.89 2/24/2019 Sunday Sunday 10,936 92 377 29.01 2/25/2019 Monday Weekday* 307 - 24 12.79 2/26/2019 Tuesday Sunday* 13,087 50 373 35.09 2/27/2019 Wednesday Sunday* 11,656 33 371 31.42 2/28/2019 Thursday Sunday* 18,216 109 364 50.04 Totals 721,924 9,057 19,477 37.07 *LTD shut down service on 2/25/19, and operated at reduced levels 2/26-28 due to snow & ice event

60,000 60.00

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Boardings Daily Productivity

LTD REGULAR BOARD MEETING April 17, 2019 Page 162 of 201 LANE TRANSIT DISTRICT Five Year History of Passenger Boardings

1,300,000

1,200,000

1,100,000

1,000,000

900,000

800,000

700,000

600,000

500,000

Rolling Average Boardings Passenger Boardings

LTD REGULAR BOARD MEETING April 17, 2019 Page 163 of 201 MONTHLY DEPARTMENT REPORTS April 17, 2019

OFFICE OF THE GENERAL MANAGER

Aurora Jackson, General Manager

State Legislative Matters – Over the last several months, the general manager has met with several legislators to provide briefings on Lane Transit District’s (LTD) proposed use for the new Statewide Transportation Improvement Fund (STIF) and to provide status updates on key projects. Ms. Jackson met with the following legislators: Representative Nancy Nathanson (January); Representative Marty Wilde (March); and Representative Cedric Hayden (April).

Ms. Jackson also continues to be active as a Board member for the Oregon Transit Association by participating via phone, or in-person as is needed. Ms. Jackson has upcoming meetings scheduled with Senator Lee Beyer, Senator James Manning, and Representative Nancy Nathanson.

A copy of the state bills still active as of April 10 related to transportation and public employment is included as an attachment.

Federal Legislative Matters – LTD continues to follow the changes for appropriations, budget, and grant releases at the federal level.

• The White House released its detailed FY 2020 budget request on March 18 with Congress beginning to hold hearings and debate the request. Transportation Secretary Elaine Chao, Education Secretary Betsy DeVos, Energy Secretary Rick Perry, Veterans Affairs Secretary Robert Wilkie, Acting Defense Secretary Patrick Shanahan and Secretary of State Mike Pompeo participated in Congressional committee hearings to explain their department’s budget request. Additionally, the Senate Budget Committee passed a budget resolution on Thursday, March 28 that adhered to the strict spending caps supported by President Trump. Senate Budget Chairman Michael B. Enzi acknowledged that the caps likely would need to be raised. While the Committee passed the resolution – which does not have the force of law - many Senators on the Committee made statements about the need to reform the federal budget process.

• A notice of funding availability was released for the Low or No Emission Program. Staff are preparing fleet information that could lead to a grant application for up to ten electric buses.

• A notice of funding availability is expected to be released in May for the Bus and Bus Facilities grant. Staff are developing fleet information that could lead to a grant application for up to ten electric buses. Additionally, the Franklin Blvd, EmX project may also be eligible for funding through this program.

• Ms. Jackson serves as a Board member for the The Bus Coalition. Some of the higher priority topics include seeking increased funding for bus purchases and distribution between competitive and formula funding.

MARKETING AND COMMUNICATIONS Charlie Clarke, Marketing and Communications Manager

There is no report this month.

LTD REGULAR BOARD MEETING April 17, 2019 Page 164 of 201 Agenda Item Summary – Monthly Department Reports Page 2 of 5

PLANNING AND DEVELOPMENT Tom Schwetz, Director of Planning and development

There is no report this month.

SERVICE DELIVERY & ADMINISTRATION

Mark Johnson, Assistant General Manager

FINANCE Christina Shew, Director of Finance

There is no report this month.

BUSINESS SERVICES Collina Beard, Director of Business Services

There is no report this month.

INFORMATION TECHNOLOGY Robin Mayall, Director of Information Technology & Strategic Innovation

There is no report this month.

HUMAN RESOURCES David Collier, Director of Human Resources & Risk Management

There is no report this month.

ACCESSIBLE AND CUSTOMER SERVICE Cosette Rees, Director of Customer & Specialized Services

Point2point (P2p) Theresa Brand, Transportation Options Manager P2p staff are assisting the Oregon Department of Transportation on congestion mitigation efforts around the Highway I-105 construction project through the duration of the project in mid-2020. At the conclusion of this effort, P2p staff will assist with congestion mitigation for Beltline construction projects. The team is meeting bi-weekly to develop and initiate related activities and outreach strategies and timelines. Lessons learned will be used on future construction mitigation efforts.

Staff are working with Lane County and LCOG in order to do some targeted safety outreach in the Hunsaker area near River Road due to the recent fatality there and the need for increased safety awareness for bicyclists, pedestrians, and drivers passing through the area. Focus is on low-income housing sites and assisted living facilities. Staff are mid-way through the effort in this area. This coordinated effort will be a model for future efforts around safety challenged neighborhoods.

Business Commute Challenge (BCC): Staff are gearing up for the 2019 BCC by meeting with community stakeholders, procuring sponsorships, updating the website, and creating new marketing collateral.

LTD REGULAR BOARD MEETING April 17, 2019 Page 165 of 201 Agenda Item Summary – Monthly Department Reports Page 3 of 5

Staff has added three new events to this year’s event calendar. Check out commutechallenge.org for full event details.

• Smart Cycling Lunch and Learn • Smart Cycling Social Ride • BCC Transportation Trivia

During the month of March, staff have secured more than $8,000 in cash sponsor and prize donations. The following businesses are on board as our Champion Sponsors; City of Eugene, City of Springfield, Burley, Pacific Cascade Federal Credit Union, Cliff Bar, Tracktown Pizza, University of Oregon Transportation Services, and Arriving by Bike.

Key BCC milestones in April: • Registration opens on April 2. • Last day for early registration is April 12. Teams registered by this date will be entered into a drawing to drive an LTD bus around the Glenwood bus lot. • BCC Kick-off Party, April 25 from 4:00 p.m. – 7:00 p.m. at Oakshire Brewing Public House, 207 Madison Ave, Eugene.

P2p is hoping the LTD Board Members will share information on the BCC within their network of influence over the next two-months to encourage businesses to participate. Last year, more than 240 businesses represented 2,800 employees who participated in the week-long event in May.

Employer Transportation Coordinator (ETC) Toolkit: P2p staff continue to coordinate with the graphics and marketing department to create final versions of the ETC toolkit materials and to update the P2p website. Final materials will be promoted to, and evaluated by a wider audience once complete. Work will continue on the project through the spring with a May 1, 2019, anticipated completion date. The Toolkit will be showcased at the June Oregon Department of Transportation (ODOT) Transportation Option Quarterly Meeting in The Dalles. This effort was the outcome of a grant request to ODOT as there was not a good model in Oregon; therefore P2p staff sought to create one.

Vanpool: Rideshare Specialist, Tracy Ellis, met with Valley Vanpool partners. Valley Vanpool will be undergoing a rebranding process. Partners have selected a new name for the partnership and will be working with Alta Planning + Design on the process, including new graphics and new website development.

SMART Transit in Wilsonville will be joining the Valley Vanpool partnership.

Statistics for February 2019 (vanpool reporting experiences a 30-day lag) Current Prior Year's Measure Current YTD Previous YTD Month Month # of Vanpools 15 16 15 16 # of Riders 136 130 141 143 Passenger Boarding’s 2,960 3,117 26,360 25,574 Total Passenger Miles 167,786 175,121 1,497,440 1,462,558 CO2 Reduced 102,014 106,473 910,714 889,235

School Programs – Safe Routes to School (SRTS) Outreach Programs: The Regional SRTS team along with the support of the Schools Coordinator have continued preparation for the May Walk+Roll event season. Last year had 44 schools participate in the month of May and it is anticipated that this year will exceed that number.

LTD REGULAR BOARD MEETING April 17, 2019 Page 166 of 201 Agenda Item Summary – Monthly Department Reports Page 4 of 5

The Schools Coordinator coordinated an effort to bring an equity training in early May to train lead staff working on behalf of SRTS programs in the region. A contract has been developed with Alai Reyes Santos, PhD, to enhance the programs ability to effectively reach historically underserved populations focusing on youth and family communication and outreach. The workshop date is set for May 1, 2019.

The Regional SRTS Team has received an additional donation from the local company Burley. Burley has placed an order for six 14X sport balance bikes, five Strider 16 sport bikes, and ten Strider 20 sport bikes. The estimated total value of this donation is $4,339.79. With the most recent donation, Burley has contributed an estimated $13,322.68 in donated bikes, trailers, and helmets to the Regional SRTS Program.

Eugene-Springfield SRTS and the City of Eugene Adaptive Recreation Department have finalized plans to co-host an event at the Hilyard Center called the “Student Adaptive Bicycle Open House” on April 16 from 3:30-6:30 p.m. The event will give students from any district an opportunity to try out any number of the 20 adaptive bikes at no cost.

FACILITIES Joe McCormack, Director of Facilities Santa Clara Transit Station: In February, LTD submitted an application to the City of Eugene for a tentative Planned Unit Development (PUD). LTD’s application addresses the land use and design intent related to the station and associated public street improvements. The submission initiates the City’s prescribed process and timeline including a public review and determination by late Spring 2019. Design development and construction drawing duration will be through early fall. Solicitation for a construction contract remains on schedule for late 2019.

On January 17, 2019, Irene Ferguson, an active citizen of the River Road and Santa Clara neighborhoods, died as a result of a collision on Hunsaker Lane. Irene was a passionate user of alternative transportation and involved in many local issues; aspiring to help people live better lives. Community members reached out to LTD wanting to explore opportunities as part of the new Santa Clara Transit Station to memorialize and acknowledge her contributions. After thoughtful dialogue with community members, and District partners at the City, a consensus was developed to name a new street within the project that honors Irene. The new street is a requirement for the development site which connects Hunsaker Lane and Green Lane. The new street will also be the primary access to the station’s park and ride lot. Beyond the street name, LTD will also facilitate interpretive signage to share Irene’s story and connection with public transportation.

MAINTENANCE Matt Imlach, Director of Maintenance

There is no report this month.

TRANSIT OPERATIONS Jake McCallum, Director of Operations

There is no report this month.

Public Safety & System Security Frank Wilson, Public Safety & System Security Manager

LTD REGULAR BOARD MEETING April 17, 2019 Page 167 of 201 Agenda Item Summary – Monthly Department Reports Page 5 of 5

District Emergency planning: Lane Transit District staff have developed an updated Emergency Communications Plan that will be distributed to key management personnel the week of April 15.

The Emergency Response Plan Team is in the process of utilizing a comprehensive “All Hazards Emergency Operations Plan” outline to develop a new, more contemporary plan for the District. This outline, which has been vetted by both the Federal Emergency Management Agency and the Transportation Security Administration, has been used by several medium and large transit agencies in the development of their emergency response plans. The resulting plans have resulted in zero findings by the Federal Transit Administration during triennial reviews.

The Emergency Response Plan Team is also in the process of more closely coordinating emergency responses with District partner agencies in Lane County.

LTD REGULAR BOARD MEETING April 17, 2019 Page 168 of 201 2019 Oregon Legislative Session Bills Active as of April 10, 2019 HB 2005 - Paid family leave

Summary: Creates family and medical leave insurance program to provide employee who is eligible for coverage with portion of wages while employee is on family leave or medical leave. Requires employer and employee contributions to fund program. Allows self-employed individuals and tribal government employers to elect family and medical leave insurance coverage. Directs Director of Employment Department to determine contribution amounts and weekly benefit amounts for self-employed individuals and tribal government employers that elect coverage. Protects eligible employee's position of employment with employer while employee is on leave if employee has been employed with employer for 90 days before commencing leave. Prohibits employer from retaliating against employee who invokes program and from interfering with employee rights under program. Establishes right for civil action for certain employer violations. Allows Employment Department to award grant to employers that employ fewer than 25 employees to defray hiring and wage-related costs incurred as result of employee taking family leave or medical leave. Establishes Paid Family and Medical Leave Insurance Fund and continuously appropriates moneys in fund to Employment Department for purposes of Act. Permits Director of Employment Department to contract with third party to serve as administrator of program. Becomes operative on January 1, 2021. Provides that provisions relating to leave, payment of benefits and elective coverage for self-employed individuals and tribal governments become operative on January 1, 2022. Takes effect on 91st day following adjournment sine die.

Status:

H - First reading. Referred to Speaker's desk.

H - Referred to Rules.

HB 2007 - Rep. Power's diesel bill

Summary: Directs Environmental Quality Commission to adopt by rule diesel engine emission standards for medium-duty trucks and heavy-duty trucks. Requires commission to phase in implementation of standards. Requires owner or operator of truck that enters Oregon for purpose of operating in Oregon to maintain evidence demonstrating that engine of truck meets federal emission standards at time of manufacture. Directs commission to adopt by rule inspection and emission control label program for determining whether trucks meet federal emission standards. Extends authorized uses of moneys received by state pursuant to Volkswagen Environmental Mitigation Trust Agreement and deposited in Clean Diesel Engine Fund. Repeals state preemption of local regulating of idling by primary engines in commercial vehicles. Beginning January 1, 2020, requires certain public improvement contracts to require use of motor vehicles and equipment with 2010 model year or newer diesel engines in performance of contract. Establishes Supporting Businesses in Reducing Diesel Emissions Task Force. Directs task force to consider public funding strategies for supporting businesses in reducing emissions from diesel engines

Page | 1 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 169 of 201 used in conducting business activities. Becomes operative January 1, 2020. Declares emergency, effective on passage.

Status:

H - Work Session held.

H - Public Hearing held.

H - Public Hearing held.

H - Referred to Energy and Environment with subsequent referral to Ways and Means.

H - First reading. Referred to Speaker's desk.

HB 2016A

Summary: Requires public employer to grant reasonable paid time to public employee who is designated representative to engage in certain activities. Requires public employer, upon request by exclusive representative, to authorize release time to designated representative of exclusive representative. Authorizes public employer and exclusive representative to negotiate and enter into agreements regarding release time. Entitles designated representative to be restored to same position after conclusion of release time. Requires public employer to provide exclusive representative reasonable access to employees in appropriate bargaining unit. Requires employers to provide employee contact information to exclusive representative within certain time limits. Permits public employer to deduct dues, fees and assessments from salary and wages of public employee who has authorized deduction. Requires employer to pay amounts deducted to labor organization. Expands definition of "employment relations" to include labor organization access to represented employees. Makes certain activities, related to labor organization, attempts to influence employee to resign from or decline membership, use of employer's electronic mail to discourage membership in labor organization or to discourage authorization of deduction for payment to labor organization, employer's encouragement of employee to revoke authorization of deduction for payment to labor organization and provision of certain personally identifiable information about public employees within bargaining unit to entity other than exclusive representative, unfair labor practices.

Status:

S - Public Hearing Scheduled.

S - Referred to Workforce.

S - First reading. Referred to President's desk.

H - Motion to substitute Minority Report for Committee Report failed.

H - Third reading. Carried by Barker. Passed.

H - Second reading.

Page | 2 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 170 of 201 H - Recommendation: Do pass with amendments and be printed A-Engrossed.

H - Minority Recommendation: Do pass with amendments and be printed A-Engrossed.

H - Work Session held.

H - Public Hearing held.

H - First reading. Referred to Speaker's desk.

H - Referred to Business and Labor.

HB 2063

Summary: Extends authorized uses of moneys received by state pursuant to Volkswagen Environmental Mitigation Trust Agreement and deposited in Clean Diesel Engine Fund.

Status:

H - Referred to Energy and Environment with subsequent referral to Ways and Means.

H - First reading. Referred to Speaker's desk.

HB 2083

Summary: Directs State Parks and Recreation Department to work in cooperation with Department of Transportation to allocate funding for bicycle and pedestrian projects. Sunsets January 2, 2025. Repeals Department of Transportation's authority to request reimbursement for funding bicycle and pedestrian projects within Connect Oregon program.

Status:

H - Referred to Transportation with subsequent referral to Ways and Means.

H - First reading. Referred to Speaker's desk.

HB 2129

Summary: Extends and creates sunsets for certain transportation-related tax expenditures. Takes effect on 91st day following adjournment sine die.

Status:

H - Public Hearing held.

H - Referred to Transportation with subsequent referral to Revenue.

H - First reading. Referred to Speaker's desk.

Page | 3 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 171 of 201 HB 2162

Summary: Modifies methods for calculating numerator used in apportionment of business income for purposes of corporate excise taxation. Requires sales of all members of unitary group of corporations to be included in numerator of Oregon apportionment percentage if any member is taxable in state. Applies to tax years beginning on or after January 1, 2020. Takes effect on 91st day following adjournment sine die.

Status:

H - Referred to Revenue.

H - First reading. Referred to Speaker's desk.

HB 2174A

Summary: For urban renewal plan proposed on or after July 1, 2019] effective date of Act, that includes public building project, requires concurrence of at least three of four taxing districts estimated to forgo most property tax revenue under proposed plan. Requires notice of hearing on proposed urban renewal plan or substantial amendment or change to plan to contain statement that adoption may affect property tax rates for standard rate urban renewal plans or reduced rate plans whose consolidated billing tax rate includes tax pledged to repay exempt bonded indebtedness approved on or before October 6, 2001. Excludes from consolidated billing tax rate of urban renewal plans adopted or amended on or after effective date of Act tax pledged to repay exempt bonded indebtedness approved on or after effective date of Act. Provides that for purposes of 20 percent limit on amount of land added by amendments to total land area of original urban renewal plan, calculation of total land area excludes reductions of land area made after original plan was adopted. Requires urban renewal agency's annual statement to include maximum indebtedness for each urban renewal area included in urban renewal plan of agency, including amount of indebtedness incurred through end of preceding fiscal year. Requires statement to be distributed to each taxing district affected by urban renewal plan of agency. Takes effect on 91st day following adjournment sine die.

Status:

H - Recommendation: Do pass with amendments, be printed A-Engrossed, and be referred to Revenue.

H - Referred to Revenue by order of Speaker.

H - Work Session held.

H - Public Hearing held.

H - Referred to Economic Development.

H - First reading. Referred to Speaker's desk.

Page | 4 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 172 of 201 HB 2326

Summary: Provides funding for grant program under which Department of Education awards grants to school districts for percentage of certain student transportation costs for which school district does not receive any amount in distributions from State School Fund or any amount related to transit activities. Declares emergency, effective July 1, 2019.

Status:

H - Recommendation: Do pass and be referred to Student Success by prior reference.

H - Referred to Student Success by prior reference.

H - Work Session held.

H - Public Hearing held.

H - Referred to Education with subsequent referral to Student Success.

H - First reading. Referred to Speaker's desk.

HB 2489

Summary: Establishes conditions of enforceability for certain employment contracts or agreements. Allows court to award to prevailing plaintiff who is employee reasonable attorney fees in addition to injunctive relief or specific performance.

Status:

H - Referred to Business and Labor.

H - First reading. Referred to Speaker's desk.

HB 2506A

Summary: Provides that funds held in trust by mass transit district] TriMet for purpose of paying post- employment benefits other than pensions are not surplus funds and may be invested in accordance with statutory standard of judgment and care for investment of public investment funds. Declares emergency, effective on passage.

Status:

H - Governor signed.

H - Speaker signed.

S - President signed.

S - Third reading. Carried by Taylor. Passed.

Page | 5 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 173 of 201 S - Recommendation: Do pass the A-Eng. bill.

S - Second reading.

S - Public Hearing and Work Session held.

S - Referred to Workforce.

S - First reading. Referred to President's desk.

H - Third reading. Carried by Smith Warner. Passed.

H - Second reading.

H - Recommendation: Do pass with amendments and be printed A-Engrossed.

H - Work Session held.

H - Public Hearing held.

H - Referred to Business and Labor.

H - First reading. Referred to Speaker's desk.

HB 2545

Summary: Requires use of headlights when windshield wipers are on or there is fog. Punishes offense by maximum fine of $250.

Status:

H - Referred to Judiciary.

H - First reading. Referred to Speaker's desk.

HB 2580

Summary: Amends definition of "employment relations" to include class size and caseload limits as mandatory collective bargaining subjects for school districts.

Status:

H - Referred to Education with subsequent referral to Student Success.

H - First reading. Referred to Speaker's desk.

Page | 6 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 174 of 201 HB 2589A

Summary: Clarifies that sexual orientation and transgender status are] is not considered physical or mental impairments] impairment and that individual does not have disability solely by reason of individual's sexual orientation. Removes provision that employer may not be found to have engaged in unlawful employment practice solely because employer fails to provide reasonable accommodation to individual for disability arising out of individual's transgender status. Declares emergency, effective on passage.

Status:

S - Referred to Judiciary.

S - First reading. Referred to President's desk.

H - Third reading. Carried by Power. Passed.

H - Rules suspended. Carried over to March 13, 2019 Calendar.

H - Second reading.

H - Recommendation: Do pass with amendments and be printed A-Engrossed.

H - Work Session held.

H - Public Hearing held.

H - Referred to Judiciary.

H - First reading. Referred to Speaker's desk.

HB 2590

Summary: Modifies and adds laws related to transportation.

Status:

H - Referred to Transportation with subsequent referral to Ways and Means.

H - First reading. Referred to Speaker's desk.

HB 2599

Summary: Establishes Task Force on Preventing Assaults Committed Against Public Transit Employees to address ways to reduce and prevent assaults committed against public transit employees. Requires task force to submit report to interim committees of Legislative Assembly related to transportation by September 15, 2020. Sunsets task force on December 31, 2020. Declares emergency, effective on passage.

Page | 7 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 175 of 201 Status:

H - Referred to Judiciary.

H - First reading. Referred to Speaker's desk.

HB 2818

Summary: Clarifies meaning of "because of age" in employment discrimination law. Designates as unlawful employment practice for employer to seek age of applicant prior to making conditional offer of employment and to include certain words or phrases in job application that suggest or imply age preferences. Permits employer to observe terms of bona fide seniority system that does not require employee to retire at certain age. Allows person to bring civil action alleging certain types of employment discrimination under disparate impact or disparate treatment theory of proof. Requires additional award of liquidated damages to prevailing plaintiff in civil action alleging age discrimination.

Status:

H - Public Hearing held.

H - Referred to Business and Labor.

H - First reading. Referred to Speaker's desk.

HB 2880

Summary: Prohibits mass transit district from collecting user charges, fees or tolls from disabled veterans for use of mass transit system.

Status:

H - Referred to Transportation.

H - First reading. Referred to Speaker's desk.

HB 2920

Summary: Reduces interest rates chargeable on delinquent property tax payments and payable on property tax refunds. Takes effect on 91st day following adjournment sine die.

Status:

H - Referred to Revenue.

H - First reading. Referred to Speaker's desk.

Page | 8 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 176 of 201 HB 2927

Summary: Provides that employee of public employer is liable to employer for wages paid to employee during period of administrative leave if employee was placed on leave as result of allegation that employee engaged in criminal conduct and if employee is thereafter convicted of crime by reason of conduct.

Status:

H - Referred to Business and Labor.

H - First reading. Referred to Speaker's desk.

HB 3031

Summary: Creates family and medical leave insurance program to provide employee who is eligible for coverage with portion of wages while employee is on family and medical leave or military family leave. Requires employer and employee contributions to fund program. Allows self-employed individuals and tribal government employers to opt into program. Directs Director of Department of Consumer and Business Services to determine contribution amounts and weekly benefit amounts. Establishes Family and Medical Leave Insurance Fund and continuously appropriates moneys in fund to Department of Consumer and Business Services for purposes of Act. Protects eligible employee's position of employment with employer while employee is on leave if employee has been employed with employer for minimum of 90 days before commencing leave. Prohibits employer from retaliating against employee who invokes program and from interfering with employee rights under program. Establishes right of employee for civil action for certain employer violations. Amends Oregon family leave law to allow for leave after employee has been employed for 90 days with employer and to extend length of leave taken for bereavement. Directs department to administer collection of, and reporting requirements for, payroll contributions. Requires director to work with other agencies and promulgate rules for administration of program. Establishes requirements for director to submit initial report to interim committees of Legislative Assembly no later than September 15, 2021. Beginning September 15, 2022, requires director to report to committees on September 15 of every even-numbered year thereafter. Requires department to conduct study regarding implementation of program with regard to self-employed individuals and tribal governments opting into program. Becomes operative on January 1, 2021. Provides that eligibility provisions and provisions related to elective coverage for self-employed individuals and tribal governments become operative on January 1, 2023. Takes effect on 91st day following adjournment sine die.

Status:

H - Public Hearing held.

H - Without recommendation as to passage, be referred to Business and Labor, and then to Revenue by prior reference.

H - Referred to Business and Labor by order of Speaker and then Revenue by prior reference.

Page | 9 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 177 of 201 H - Work Session held.

H - Referred to Human Services and Housing with subsequent referral to Revenue.

H - First reading. Referred to Speaker's desk.

HB 3031

Summary: Creates family and medical leave insurance program to provide employee who is eligible for coverage with portion of wages while employee is on family and medical leave or military family leave. Requires employer and employee contributions to fund program. Allows self-employed individuals and tribal government employers to opt into program. Directs Director of Department of Consumer and Business Services to determine contribution amounts and weekly benefit amounts. Establishes Family and Medical Leave Insurance Fund and continuously appropriates moneys in fund to Department of Consumer and Business Services for purposes of Act. Protects eligible employee's position of employment with employer while employee is on leave if employee has been employed with employer for minimum of 90 days before commencing leave. Prohibits employer from retaliating against employee who invokes program and from interfering with employee rights under program. Establishes right of employee for civil action for certain employer violations. Amends Oregon family leave law to allow for leave after employee has been employed for 90 days with employer and to extend length of leave taken for bereavement. Directs department to administer collection of, and reporting requirements for, payroll contributions. Requires director to work with other agencies and promulgate rules for administration of program. Establishes requirements for director to submit initial report to interim committees of Legislative Assembly no later than September 15, 2021. Beginning September 15, 2022, requires director to report to committees on September 15 of every even-numbered year thereafter. Requires department to conduct study regarding implementation of program with regard to self-employed individuals and tribal governments opting into program. Becomes operative on January 1, 2021. Provides that eligibility provisions and provisions related to elective coverage for self-employed individuals and tribal governments become operative on January 1, 2023. Takes effect on 91st day following adjournment sine die.

Status:

H - Public Hearing held.

H - Without recommendation as to passage, be referred to Business and Labor, and then to Revenue by prior reference.

H - Referred to Business and Labor by order of Speaker and then Revenue by prior reference.

H - Work Session held.

H - Referred to Human Services and Housing with subsequent referral to Revenue.

H - First reading. Referred to Speaker's desk.

Page | 10 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 178 of 201 HB 3072

Summary: Prohibits terms of collective bargaining agreement from requiring public employee who has withdrawn membership from labor organization from continuing to pay member dues or continuing to authorize public employer to deduct dues from salary of employee. Permits employee to revoke authorization for public employer to make deductions for payment of dues to labor organization.

Status:

H - Referred to Business and Labor.

H - First reading. Referred to Speaker's desk.

HB 3176

Summary: Requires vehicle dealer to submit notice of sale or transfer of vehicle to Department of Transportation if vehicle dealer sells vehicle to another vehicle dealer. Provides that department may make notation on its records indicating that it has received notification that interest in vehicle has been transferred only if form submitted contains all information required by department. Makes person that abandons vehicle responsible for abandonment of vehicle and liable for costs of towing and disposing of abandoned vehicle. Modifies notice content to parties interested in abandoned vehicles. Requires authority requesting tow to provide certain information to person who tows vehicle. Requires motor vehicle liability insurance policy to provide coverage for towing expenses related to motor vehicle accident.

Status:

H - Referred to Transportation.

H - First reading. Referred to Speaker's desk.

HB 3209

Summary: Authorizes issuance of general obligation bonds for Interstate 205: Stafford Road to State Highway 213 Project. Requires Department of Transportation to consult with certain local governments impacted by state or federal highway bridge project if project costs at least $200 million. Declares emergency, effective on passage.

Status:

H - Referred to Transportation with subsequent referral to Ways and Means.

H - First reading. Referred to Speaker's desk.

Page | 11 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 179 of 201 HB 3335

Summary: Removes entering or remaining unlawfully in or on public transit vehicle or public transit station as manner of committing crime of interfering with public transportation.

Status:

H - Public Hearing held.

H - Referred to Judiciary.

H - First reading. Referred to Speaker's desk.

HB 3336

Summary: Provides that use of certain name other than name displayed on government-issued identification document does not constitute crime of giving false information to a peace officer in connection with a citation or warrant.

Status:

H - Public Hearing held.

H - Referred to Judiciary.

H - First reading. Referred to Speaker's desk.

HB 3337

Summary: Prohibits police officer from conducting or participating in activities intended to determine whether person has paid certain user charges, fees or tolls imposed by mass transit district.

Status:

H - Public Hearing held.

H - Referred to Judiciary.

H - First reading. Referred to Speaker's desk.

SB 0059

Summary: Authorizes issuance of lottery bonds for Connect Oregon. Declares emergency, effective on passage.

Status:

S - Referred to Transportation, then Ways and Means.

Page | 12 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 180 of 201 S - Introduction and first reading. Referred to President's desk.

SB 0122

Summary: Directs Bureau of Labor and Industries to conduct study of issues related to predictability in employee work schedules in Oregon and to report results to interim committee of Legislative Assembly related to business and labor on or before February 1, 2021.

Status:

S - Referred to Workforce.

S - Introduction and first reading. Referred to President's desk.

SB 0190

Summary: Extends and creates sunsets for certain transportation-related tax expenditures. Takes effect on 91st day following adjournment sine die.

Status:

S - Referred to Finance and Revenue.

S - Introduction and first reading. Referred to President's desk.

SB 0220

Summary: Requires Department of Environmental Quality to conduct study related to greenhouse gas emissions. Sunsets January 2, 2022.

Status:

S - Referred to Environment and Natural Resources.

S - Introduction and first reading. Referred to President's desk.

SB 0379

Summary: Provides that conditioning employment on refraining from using any substance that is lawful to use in this state is unlawful employment practice. Declares emergency, effective on passage.

Status:

S - Work Session held.

S - Work Session held.

Page | 13 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 181 of 201 S - Public Hearing held.

S - Referred to Judiciary.

S - Introduction and first reading. Referred to President's desk.

SB 0400

Summary: Allows costs attributable to providing transportation for summer programs to be considered approved transportation costs for purposes of State School Fund distributions. Declares emergency, effective July 1, 2019.

Status:

S - Referred to Education.

S - Introduction and first reading. Referred to President's desk.

SB 0405

Summary: Directs Department of Transportation to study modification and enforcement of laws regulating identification of long-load trucks on two directional, two-lane highways in this state and report on findings to interim committees of Legislative Assembly related to transportation on or before September 15, 2020. Sunsets January 2, 2021.

Status:

S - Referred to Transportation.

S - Introduction and first reading. Referred to President's desk.

SB 0413

Summary: Authorizes governing bodies of cities and counties to jointly form district for purposes of acquisition, design, construction, reconstruction, installation, operation, maintenance and repair of limited-access public highway projects within district boundaries. Specifies powers of district. Provides civil penalty and collection mechanism for failure to pay toll established by limited-access public highway project district on tollway project. Requires county that receives application for limited-access public highway project submitted by limited-access public highway project district to review and approve application subject only to standards for construction of highways as prescribed by Department of Transportation. Prohibits county from denying application based on finding that project is inconsistent with local intergovernmental agreement or law limiting use or development of land designated rural reserve.

Page | 14 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 182 of 201 Status:

S - Public Hearing Scheduled.

S - Referred to Transportation.

S - Introduction and first reading. Referred to President's desk.

SB 0848

Summary: Authorizes person to make claim against vehicle dealer bond for benefit of retail customers under certain circumstances.

Status:

S - Referred to Judiciary.

S - Introduction and first reading. Referred to President's desk.

SB 0947

Summary: Expands definition of "family member" for purposes of family and medical leave. Makes family and medical leave requirements applicable to all employers, regardless of size of employer. Reduces number of days and hours employee must work for employer in order to become eligible employee. Extends length of leave employee may take for bereavement. Extends length of leave employee may take for family and medical leave. Requires employer to grant family leave with pay. Allows employee to determine order in which accrued leave is to be used when more than one type of accrued leave is available to employee. Allows employee who separates employment with employer to automatically reestablish eligibility to take family and medical leave if certain conditions are met. Allows recovery of compensatory and punitive damages for civil action brought alleging violation of family and medical leave requirements.

Status:

S - Public Hearing held.

S - Referred to Workforce.

S - Introduction and first reading. Referred to President's desk.

Page | 15 2019 Oregon Legislative Session Bills Active as of 4/10/2019

LTD REGULAR BOARD MEETING April 17, 2019 Page 183 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Time Time January 16 - Regular Board Meeting January 16 Board Work Session (minutes) (minutes) Public Hearing: MovingAhead Update Andrew Martin 40 Items for action: Presentation: 5311 & 5311f John Ahlen 10 Consent Calendar: 5 Funding Applications

Minutes from the December 19, Presentation: 5310 & STF 1 Camille Gandolfi John Ahlen 10 2018, Regular Board Meeting Funding Applications Delegated Authority Report – 2 December Collina Beard Grant applications to fund out- 3 of-District services – 5311 and John Ahlen 5311(f) funds Committee Member Appointment – Statewide 4 Transportation Improvement Fund (STIF) Advisory Committee Adoption: CAFR/Audit Results Christina Shew 25 Adoption: Merging of the ATC & Director Yeh 10 Service Committee Adoption: Board Committee Director Yeh 5 Assignments

Items for Information/Discussion: Board Travel & Reimbursement Aurora Jackson 10 Policy Safety-Conscious Resolution Aurora Jackson 10 Annual Update Written Reports: Monthly Cash Disbursements Christina Shew

LTD REGULAR BOARD MEETING April 17, 2019 Page 184 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Quarterly Grant Report Christina Shew Monthly Finance Report Christina Shew

Monthly Performance Reports Hart Migdal Monthly Department Reports Executive Session: TOTAL TIME 65 TOTAL TIME 60 Time Time February 20 - Regular Board Meeting CONFIRMED: February 19 - Joint Work Session City of Eugene (minutes) (minutes) Public Hearing: Proposed Andrew Martin/ Christina Shew 10 MovingAhead 60 Supplemental Budget Tom Schwetz Items for Action: TOTAL TIME 60 Time Consent Calendar: 5 CONFIRMED: February 20 Work Session (minutes) Minutes from the January 16, 1 2018, Special Board Camille Gandolfi Transit Tomorrow Tom Schwetz 30 Meeting/Work Session Minutes from the January 16, 2 Camille Gandolfi Fare Collection Cosette Rees 30 2018, Regular Board Meeting

Delegated Authority Report – Collina Beard 3 January

4 Adoption: STIF Bylaws Camille Gandolfi

Adoption: 5310 & STF Funding John Ahlen 15 Applications

Items for Information/Discussion: City of Eugene Franklin Blvd. Larisa Varela 20 Project Update City of Eugene Board Travel and Reimbursement Aurora Jackson 10 Policy

LTD REGULAR BOARD MEETING April 17, 2019 Page 185 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Board Member Reports Camille Gandolfi 10

Monthly Financial Report Christina Shew 5

Written Reports: Monthly Cash Disbursements Christina Shew Quarterly Grant Report Christina Shew Monthly Finance Report Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports BYD Update Mark Johnson MOD Update Mark Johnson LTD Connector Cosette Rees Paw Print Program/Half-Fare Certification Cosette Rees Fare Collection Update Cosette Rees CATC Bylaws Update Cosette Rees Point2point Theresa Brand

Marketing & Communications Charlie Clark

Executive Session: TOTAL TIME 75 TOTAL TIME 60 Time Time March 20 - Regular Board Meeting CONFIRMED: March 18 Work Session (minutes) (minutes) American Bus Benchmarking Introductory Items 15 Mark Johnson 60 (ABBG) Employee of the Month Board President 5 Transit Tomorrow Tom Schwetz 60 Public Hearing & Adoption: Proposed Supplemental Budget - Christina Shew 5 Medicaid Fund

LTD REGULAR BOARD MEETING April 17, 2019 Page 186 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time

Public Hearing: STIF Applications Tom Schwetz 15

Items for Action: Consent Calendar: 5 Minutes from the February 20, 1 2018, Special Board Camille Gandolfi Meeting/Work Session

Minutes from the February 20, 2 Camille Gandolfi 2018, Regular Board Meeting Delegated Authority Report – 3 February Collina Beard Budget Committee Member 4 Appointment Camille Gandolfi Contract No. 2019-08: Brown 5 Contracting Joe McCormack Contract No. 2019-16: 6 Ogletree, Deakins, Nash, David Collier Smoak & Stewart Contract No. 2019-03 Wyatt's 7 Tire Services Mark Johnson Board Travel & Reimbursement 8 Policy Aurora Jackson Adoption: Supplemtal Budget- Christina Shew 10 General Fund Adoption: Fare Policy - Low- Income and Student Fare Subsidy Aurora Jackson 15 Programs Board Decision: Transit Tom Schwetz 10 Tommorrow Scenario Direction Adoption: Fare Collection System Cosette Rees 20 Contract

LTD REGULAR BOARD MEETING April 17, 2019 Page 187 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Items for Information/Discussion:

Board Member Reports Camille Gandolfi 10

Monthly Financial Report Christina Shew 5 Written Reports: Monthly Cash Disbursements Christina Shew Quarterly Grant Report Christina Shew Monthly Finance Report Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports Accessible & Customer Services Cosette Rees Point2point Theresa Brand Executive Session: TOTAL TIME 115 TOTAL TIME 120 April 17 - Regular Board Meeting Time CONFIRMED: Work Session Time (Materials Deadline - March 27) (minutes) (Materials Deadline - March 27) (minutes) Cosette Introductory Items 15 Fare Collection System Delerrok visit Rees/Robin 60 Mayall

Employee of the Month Board President 5 Sustainability Program Kelly Hoell 60

Public Hearing: FY 19-20 Christina Shew 15 Proposed Budget

Board Member Reports Camille Gandolfi 10

Items for Action: Consent Calendar: 5 Minutes from the March 18, 1 2019, Board Work Session Camille Gandolfi

LTD REGULAR BOARD MEETING April 17, 2019 Page 188 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Minutes from the March 20, 2 Camille Gandolfi 2019, Regular Board Meeting

Delegated Authority Report – 3 March Collina Beard Procurement Policy: Exemption of Collina Beard 5 Personal Services Adoption: STIF Applications Tom Schwetz 10 Adoption: Fund Balance & Christina Shew 5 Budgetary Reserve Policy Proposed Ad Hoc Communications Aurora Jackson 10 Committee Acknowledgement: Dwight Purdy Director Yeh 5 Retirement Items for Information/Discussion: Main McVay Transit Study Tom Schwetz 10

Lane Coordinated Plan Kris Lyon 10

Cosette Fare Ordinance Update Rees/Robin 10 Mayall Written Reports: Monthly Financial Report Christina Shew Monthly Cash Disbursements Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports Legislative update Aurora Jackson Point2point Theresa Brand Santa Clara Transit Station Joe McCormack

LTD REGULAR BOARD MEETING April 17, 2019 Page 189 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time David Lindelein, Disaster Preparedness Plan Frank Wilson, Robin Mayall

Executive Session: TOTAL TIME 115 TOTAL TIME 120 May 15 - Regular Baord Meeting Time Time Tentative: Joint Work Session City of Eugene (Materials Deadline April 24) (minutes) (minutes) Introductory Items 15 MovingAhead Andrew Martin

Employee of the Month Board President 5

Public Hearing: Fare Changes Cosette Rees 10 First Reading Ordinance 53: Fare Tom Schwetz 5 ordinance change

Board Member Reports Camille Gandolfi 5

Items for Action: Consent Calendar: 5

Minutes from the April 17, 1 Camille Gandolfi 2019, Board Work Session

Minutes from the April 17, 2 Camille Gandolfi 2019, Regular Board Meeting

Delegated Authority Report – 3 April Collina Beard 5310 Program Management 4 Plan Cosette Rees 6 Lane Coordinated Plan Cosette Rees Adoption: Proposed Budget Christina Shew 5 Transit Tommorrow-Staff Tom Schwetz 10 Recommendation

LTD REGULAR BOARD MEETING April 17, 2019 Page 190 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Adoption: Procurement Policy: Collina Beard 10 Disposal of Surplus Items

Adoption: Procurement Policy: Collina Beard 10 Contract Review Board

Adoption: Procurement Policy: Collina Beard 10 Micropurchase Threshold Revision

Adoption: Downtown MOD Service Provider; Findings of Fact for Sole Mark Johnson 20 Source Items for Information/Discussion:

Written Reports: Monthly Financial Report Christina Shew Monthly Cash Disbursements Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports

Executive Session: Electric Buses SCTS: Property Purchase of Matt Imlach 15 corner property TOTAL TIME 125 TOTAL TIME 0

LTD REGULAR BOARD MEETING April 17, 2019 Page 191 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time June 19 Regular Board Meeting Time Time Tentative: Joint Work Session City of Eugene (Materials Deadline - May 22) (minutes) (minutes) Introductory Items 15 MovingAhead Andrew Martin

Employee of the Month Board President 5 Public Hearing:

Board Member Reports Camille Gandolfi 10

Items for Action: TOTAL TIME 0 CONFIRMED: June 19 Work Session Time 5 Consent Calendar: (Materials Deadline - May 22) (minutes) Minutes from the May ____, 2019, Joint Eugene City MovingAhead Investment Andrew Martin/ Camille Gandolfi Council/LTD Board Work Packages Tom Schwetz 1 Session

Minutes from the May 15, 2019, Camille Gandolfi Mobility on Demand Regular Board Meeting 2 Delegated Authority Report – 3 May Collina Beard Public Records Request Policy 4 Camille Gandolfi Contract No. 2019-17 Transit 5 Advertising Charlie Clarke Contrant No. 2019-?? 6 Marketing Bench Charlie Clarke Second Reading Ordinance 53: Tom Schwetz 5 Fare ordinance change

Adoption: Fare & Service Changes Tom Schwetz 10

Adoption: District Boundary Renewal & Special District 5 Designation

LTD REGULAR BOARD MEETING April 17, 2019 Page 192 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Transit Tommorrow-Staff Tom Schwetz 10 Recommendation SCTS: Property purchase of corner Matt Imlach 10 property Items for Information/Discussion: WEE CM/GC Contracting Joe McCormack 10 Approach Safe Routes to Schools Theresa Brand 10

Written Reports: Monthly Financial Report Christina Shew Monthly Cash Disbursements Christina Shew Quarterly Grant Report Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports

Executive Session:

TOTAL TIME 95 TOTAL TIME 0 July 17 - Regular Board Meeting Time Time TENTATIVE: Joint Work Session City of Eugene (Materials Deadline - June 26) (minutes) (minutes) Introductory Items 15 MovingAhead Andrew Martin

Employee of the Month Board President 5

Public Hearing:

Board Member Reports Camille Gandolfi 10

LTD REGULAR BOARD MEETING April 17, 2019 Page 193 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Items for Action: Consent Calendar: 5 Minutes from the June ____, 2019, Joint Eugene City 1 Council/LTD Board Work Camille Gandolfi Session

Minutes from the June 19, 2 2019, Board Work Session Camille Gandolfi

Minutes from the June 19, 3 Camille Gandolfi 2019, Regular Board Meeting Delegated Authority Report – 4 June Collina Beard 5 6 7 Andrew Martin/ Board Decision: MovingAhead 15 Tom Schwetz Items for Information/Discussion: Preliminary Financial Report Christina Shew 10 Greenhouse Gas Inventory Kelly Hoell 20

Written Reports: Monthly Financial Report Christina Shew Monthly Cash Disbursements Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports

LTD REGULAR BOARD MEETING April 17, 2019 Page 194 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time

Executive Session:

TOTAL TIME 80 TOTAL TIME 0 August 21 - Regular Board Meeting Time Time (Materials Deadline July 31) (minutes) (minutes) Introductory Items 15

Employee of the Month Board President 5 Public Hearing:

Board Member Reports Camille Gandolfi 10

Items for Action: Consent Calendar: 5 Minutes from the July ____, 2019, Joint Eugene City 1 Council/LTD Board Work Session

Minutes from the July 17, 2019, 2 Regular Board Meeting Delegated Authority Report – 3 July 4 5 6 Items for Information/Discussion: Preliminary Financial Report Christina Shew 10

LTD REGULAR BOARD MEETING April 17, 2019 Page 195 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time

Written Reports: Monthly Financial Report Christina Shew Monthly Cash Disbursements Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports

Executive Session:

TOTAL TIME 45 TOTAL TIME 0 September 18 - Regular Board Meeting Time Time (Materials Deadline August 28) (minutes) (minutes) Introductory Items 15

Employee of the Month Board President 5 Public Hearing: Community Christina Shew 10 Investment Plan

Board Member Reports Camille Gandolfi 10

Items for Action: Consent Calendar: 5 Minutes from the August 21, 1 2018, Regular Board Meeting

Delegated Authority Report – 2 August 3 4 5

LTD REGULAR BOARD MEETING April 17, 2019 Page 196 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Budget Committee Member 5 Appointments Items for Information/Discussion:

Strategic Business Plan Retreat 15

Written Reports: Monthly Financial Report Christina Shew Monthly Cash Disbursements Christina Shew Quarterly Grant Report Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports

Executive Session:

TOTAL TIME 65 TOTAL TIME 0 October 16 - Regular Board Meeting Time Time (Materials Deadline - September 25) (minutes) (minutes) Introductory Items 15

Employee of the Month Board President 5 Public Hearing:

Board Member Reports Camille Gandolfi 10

Items for Action:

LTD REGULAR BOARD MEETING April 17, 2019 Page 197 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Consent Calendar: 5 Minutes from the September 1 18, 2019, Regular Board Camille Gandolfi Meeting Delegated Authority Report – 2 September 3 4 5 Adoption: Registered Agent Camille Gandolfi Designation Adoption: Community Investment Christina Shew Plan Items for Information/Discussion:

Written Reports: Monthly Financial Report Christina Shew Monthly Cash Disbursements Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports

Executive Session:

TOTAL TIME 35 TOTAL TIME 0 November 20 - Regular Board Meeting Time Time (Materials Deadline - October 30) (minutes) (minutes) Introductory Items 15

LTD REGULAR BOARD MEETING April 17, 2019 Page 198 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Employee of the Month Board President 5 Public Hearing:

Board Member Reports Camille Gandolfi 10

Items for Action: Consent Calendar: 5 Minutes from the October 16, 1 Camille Gandolfi 2019, Regular Board Meeting Delegated Authority Report – 2 October 3 4 5

Items for Information/Discussion:

Written Reports: Monthly Financial Report Christina Shew Monthly Cash Disbursements Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports

LTD REGULAR BOARD MEETING April 17, 2019 Page 199 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time

Executive Session:

TOTAL TIME 35 TOTAL TIME 0 December 18 - Regular Board Meeting Time Time (Materials Deadline - November 27) (minutes) (minutes) Introductory Items 15

Employee of the Month Board President 5 Public Hearing:

Board Member Reports Camille Gandolfi 10

Items for Action: Consent Calendar: 5 Minutes from the November 20, 1 2019, Regular Board Meeting Delegated Authority Report – 2 November 3 4 5

Items for Information/Discussion:

Written Reports: Monthly Financial Report Christina Shew

LTD REGULAR BOARD MEETING April 17, 2019 Page 200 of 201 Board Meeting Annual Working Agenda

Regular/Special Board Meetings Board Work Sessions Agenda Agenda Topic Notes Presenter Topic Notes Presenter Time Time Monthly Cash Disbursements Christina Shew Quarterly Grant Report Christina Shew Monthly Performance Reports Hart Migdal Monthly Department Reports

Executive Session:

TOTAL TIME 35 TOTAL TIME 0

LTD REGULAR BOARD MEETING April 17, 2019 Page 201 of 201