Public notice was given to The Register-Guard
for publication on October 10, 2018. LANE TRANSIT DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, October 17, 2018 5:30 p.m. 3500 E. 17th Avenue, Eugene (in Glenwood) AGENDA Time Page 5:30 p.m. I. CALL TO ORDER 5:31 p.m. II. ROLL CALL Vacant Yett Wildish Yeh Reid Necker Nordin
5:32 p.m. III. PRELIMINARY REMARKS BY BOARD PRESIDENT
5:34 p.m. IV. COMMENTS FROM THE GENERAL MANAGER This agenda item provides an opportunity for the general manager to formally communicate with the Board on any current topics or items that may need consideration.
5:36 p.m. V. ANNOUNCEMENTS AND ADDITIONS TO AGENDA This agenda item provides a formal opportunity for the Board president to announce additions to the agenda, and also for Board members to make announcements.
5:38 p.m. VI. BOARD CALENDAR Board members are asked to coordinate the Board Activity Calendars with their personal calendars for discussion at each Board meeting. Board members are also asked to contact the Clerk of the Board with any changes in availability for LTD-related meetings and events, and to provide their vacation dates.
5:40 p.m. VII. EMPLOYEE OF THE MONTH – NOVEMBER 4
5:45 p.m. VIII. AUDIENCE PARTICIPATION ♦ Public Comment Note: This part of the agenda is reserved for members of the public to address the Board on any issue. The person speaking is requested to sign-in on the Audience Participation form, for submittal to the Clerk of the Board. When your name is called, please step up to the podium and state your name and address for the audio record. If you are unable to utilize the podium, you may address the Board from your seat. ♦ Citizens testifying are limited to 3 minutes.
5:50 p.m. IX. PUBLIC HEARING: FISCAL YEAR 2019-2028 COMMUNITY INVESTMENT PLAN 5 Staff Presentation [Christina Shew]
6:00 p.m. A. Opening of Public Hearing by Board President B. Public Testimony ♦ Each speaker is limited to 3 minutes. C. Closing of Public Hearing D. Board Comments and Questions Agenda – LTD Regular Board Meeting OCTOBER 17, 2018 Page 2
X. ITEMS FOR ACTION AT THIS MEETING 6:10 p.m. A. CONSENT CALENDAR: 75 1. Minutes of the September 19, 2018, Special Board Meeting / Work Session 2. Minutes of the September 19, 2018, Regular Board Meeting 3. Delegated Authority Report – September
6:15 p.m. B. BOARD MEMBER REIMBURSEMENT AND COMPENSATION 88 [Christina Shew] Staff will engage the Board in discussion regarding Board member compensation and reimbursement and request direction on elements they would like brought back for adoption.
XI. INFORMATION ITEMS AT THIS MEETING 6:25 p.m. A. PUBLIC SAFETY PRESENTATION 101 [Frank Wilson] Staff will provide a presentation about the changes in public safety since the personnel was brought in-house.
6:35 p.m. B. COORDINATING DECISIONS RELATED TO IMPLEMENTATION OF A YOUTH FARE 102 POLICY [Tom Schwetz] Staff will provide an update regarding the project status and timeline of Transit Tomorrow.
6:50 p.m. C. BOARD MEMBER REPORTS 103 [Aurora Jackson] Each month, Board members receive an activity report regarding committees they attend as LTD District representatives.
6:55 p.m. D. FINANCIAL REPORT 107 [Christina Shew] Attached is the Year-to-Date Financial Report. Financial reports are considered a draft until the conclusion of the fiscal year and completion of the Comprehensive Annual Financial Report.
7:00 p.m. E. MONTHLY CASH DISBURSEMENTS – SEPTEMBER (RESPOND IF QUESTIONS) 111 [Christina Shew] This agenda item is being provided in response to the Board’s request to implement financial practices consistent with other public entities. This report provides a complete listing of all non-payroll disbursements for the current month.
7:05 p.m. F. MONTHLY GRANT REPORT – DEFERRED TO DECEMBER [Christina Shew] The Grant Report contains financial data for all Federal Transit Administration (FTA) and Oregon Department of Transportation (ODOT) grants that have a remaining balance or that have had activity within the last 6 months. The sources of information are the Transit Award Management System (TrAMS) and the Oregon Public Transit Information System (OPTIS).
LTD REGULAR BOARD MEETING October 17, 2018 Page 2 of 129 Agenda – LTD Regular Board Meeting OCTOBER 17, 2018 Page 3
7:10 p.m. G. MONTHLY PERFORMANCE REPORTS – AUGUST/SEPTEMBER (RESPOND IF 117 QUESTIONS) [Aurora Jackson] Monthly performance reports will be provided to the Board in response to their request for regular reporting on the District’s performance in several areas. On a quarterly basis, staff will present a review of key metrics that are trending in the performance report.
7:15 p.m. H. MONTHLY DEPARTMENT REPORTS – OCTOBER (RESPOND IF QUESTIONS) 121 [Aurora Jackson] Monthly department activity reports, and reports throughout the District, are provided for the Board’s information.
7:20 p.m. XI. ITEMS FOR ACTION/INFORMATION AT A FUTURE MEETING 127 Attached is a calendar of Action or Information items that will be included on the agenda for future Board meetings.
7:25 p.m. XII. ITEMS FOR ACTION/INFORMATION AT A FUTURE MEETING – REQUESTED BY THE BOARD Action or Information items the Board has requested to be included on future Board meeting agendas are listed below. XIII. EXECUTIVE (NON-PUBLIC) SESSION PURSUANT TO “ORS 192.660(2)(f) to consider information and records that are exempted by law from public inspection.” I move that the Board meet in Executive (Non-Public) Session pursuant to “ORS 192.660(2)(f) to consider information and records that are exempted by law from public inspection.”
7:30 p.m. XIV. ADJOURNMENT The meeting facility is wheelchair accessible. To request a reasonable accommodation or interpreter, including alternative formats of printed materials, please contact LTD’s Administration office no later than 48 hours prior to the meeting at (541)682-6100 (voice) or 7-1-1 (TTY through Oregon Relay).
LTD REGULAR BOARD MEETING October 17, 2018 Page 3 of 129 AGENDA ITEM SUMMARY
DATE OF MEETING: October 17, 2018
ITEM TITLE: NOVEMBER EMPLOYEE OF THE MONTH
PREPARED BY: Camille Gandolfi, Clerk of the Board
BACKGROUND: Operations Supervisors Jeff Hadden and Tracy Smith, and Public Safety Officer George Denley have all been selected to receive November 2018 LTD Employee of the Month (EOM) awards.
Mr. Hadden was hired as a Bus Operator in December 2007, and during his employment, he has received numerous Monthly Value Awards for Take Initiative, Be Professional, Work Together, and Appearance and Image. He was also promoted from Bus Operator to Operations Supervisor in October 2014.
Mr. Smith was hired as a Bus Operator in April 2015, and during his employment, he has received numerous Monthly Value Awards for Take Initiative and Work Together. He was also promoted from Bus Operator to Operations Supervisor in March 2016.
Mr. Denley was hired as a Public Safety Transit Officer in March 2017, and during his employment, he has received the Monthly Value Award for Take Initiative.
Public Safety Officer George Denley, Operations Supervisors Tracy Smith, and Jeff Hadden worked together to provide life-saving CPR when a customer in the Customer Service Center did not respond to attempts to awaken him. After attempting to wake the man by calling out and shaking his shoulder, Officer Denley checked for a pulse, but found none.
Operations Supervisor Jeff Hadden arrived at the scene and immediately called 911. The 911 Dispatcher advised to commence CPR until medics arrived. Operations Supervisor Hadden conveyed the 911 Dispatcher’s directions to both Public Safety Officer Denley and Operations Supervisor Smith, who performed compression CPR on the man until medics arrived. Medics took over and performed advanced treatment on the man, and were able to successfully revive him and transport him to the hospital.
When asked to comment on Jordan’s selection as EOM, Transit Operations Supervisor, Charlie Clarke, said:
All three of these gentlemen (Denley, Smith, and Hadden) took swift action, and remained calm in the face of a significant life or death event. It is likely that the actions of these three LTD employee’s saved the life of this customer.
AWARD: Jeff, Tracy, and George will attend the October 17 Board meeting to be introduced to the Board and receive their awards.
LTD REGULAR BOARD MEETING October 17, 2018 Page 4 of 129 AGENDA ITEM SUMMARY
DATE OF MEETING: October 17, 2018
ITEM TITLE: COMMUNITY INVESTMENT PLAN PUBLIC HEARING
PREPARED BY: Christina Shew, Director of Finance
ACTION REQUESTED: Hold a public hearing on the 2019-2028 Community Investment Plan
PURPOSE
To hold a public hearing on the 2019-2028 Community Investment Plan (CIP) to allow the Board of Directors to consider input from riders, community partners, and the general public prior to taking action at the November Board meeting to either adopt the CIP as presented or to amend the CIP and then adopt it.
BACKGROUND Annually, LTD revises its Community Investment Plan (CIP), formally named the Capital Improvement Program. The CIP is a 10-year framework that provides direction and guidance for LTD’s short and long term decisions about transportation and livability goals. The CIP is developed with input from riders, community partners, and the general public.
In accordance with ORS 294.414, on October 9, the LTD Budget Committee met to review the 2019-2028 CIP. The committee unanimously approved the 2019-2028 CIP with the addition of one project, a “Disaster Management Plan” as a Tier III project. The LTD Budget Committee also requested improvement to the descriptions of each project and more transparency about the decision making process. Below are the steps that will be taken to fulfill their requests:
1. For the November Board of Directors’ Meeting: • The Disaster Management Plan will be added to the 2019-2028 CIP as a Tier III project. • Project descriptions in the CIP will be updated to and a justification for the project will be provided. • A technical test link will be provided to the Board to a test set of Project Assessment (PA) forms prior to uploading all PA’s.
2. For the December Board of Directors’ Meeting: • The new grant report will be populated with the Tier 1 projects from the 2019-2028 CIP: o To include any STIP reference keys in the body of the description o Highlight any updates to the status of projects in a different color than the description o To include the phase definitions o To make all PA forms available via SharePoint (assuming the technical test link works)
Q:\BOARD OF DIRECTORS\Board Meetings\Board Meetings\2018\2018-10-17\03- Community Investment Plan Public Hearing AIS.docx LTD REGULAR BOARD MEETING October 17, 2018 Page 5 of 129 Agenda Item Summary-- Community Investment Plan Public Hearing Page 2
3. For the April 2019 Budget Committee Meeting: • The committee packet will include the minutes from the October 9, 2018, Budget Committee Meeting.
4. For the October 2019 Budget Committee Meeting: • Provide project scoring summary for each project listed in the 2020-2029 CIP.
The FY 2019-2028 CIP totals approximately $336 million in projects with funding secured or securable (e.g., formula funds), $7 million in projects with funding identified but still in the application process, and $37 million in projects with an unidentified funding source.
There are six types of projects in the CIP: 1) State of Good Repair, 2) Improvement, 3) Non-capital, 4) Medicaid, 5) Accessible Services, and 6) Point2point. State of Good Repair projects are projects that keep the District's assets in good working order to continue providing high-quality service to the community. These include vehicle replacement, maintenance and upgrades to technology and facilities, and other projects intended to keep our current service quality high. Improvement projects increase the investments in the community by adding additional service and/or user benefits. These can include frequent transit network projects, fare management, and large technology and facility upgrades that increase benefits to the community. Non-capital projects include projects that provide insightful data and analysis for informed investment decision-making. These can include asset condition assessments, technology assessments, and transportation network assessments. Medicaid projects provide transportation services to individuals who qualify for the Oregon Health Plan. Accessible Services projects provide transportation services for older adults and people with disabilities. Lastly, Point2point projects provide transportation options that reduce the reliance on single-occupancy vehicles.
ATTACHMENT: 2019-2028 Community Investment Plan
LTD REGULAR BOARD MEETING October 17, 2018 Page 6 of 129 COMMUNITY INVESTMENT PLAN 2019-2028
LTD REGULAR BOARD MEETING October 17, 2018 Page 7 of 129
Lane Transit District
COMMUNITY INVESTMENT PLAN OCTOBER 9, 2018 TABLE OF CONTENTS TABLE OF CONTENTS ...... 1 SECTION 1: CONTEXT FOR LTD’S COMMUNITY INVESTMENTS ...... 1 Community Investments Framework ...... 1 Community Investment Priorities...... 1 CIP Development and Review Process ...... 2 Project Funding Decisions ...... 3 Project Classification ...... 4 SECTION 2: MASTER LIST OF ALL PROJECTS (PAGE 1 OF 15) ...... 5 SECTION 3: FUNDING SUMMARY (PAGE 1 OF 15) ...... 20 SECTION 4: APPENDICES ...... 35 Appendix A: Guiding Documents ...... 35 State ...... 35 Local ...... 36 Internal ...... 38 Appendix B: Funding Sources ...... 40 Federal Funding Programs ...... 40 State Funding Programs ...... 42 Appendix C: Project Descriptions ...... 44 Improvement Projects – Facilities ...... 44 Improvement Projects - Frequent Transit Network ...... 45 Improvement Projects - Technology Infrastructure & Systems ...... 47 Improvement Projects - Non-Capital Projects ...... 48 State of Good Repair - Facilities ...... 49 State of Good Repair - Fleet ...... 51 State of Good Repair - Safety & Security ...... 54 State of Good Repair - Hardware ...... 55 State of Good Repair - Software ...... 55 State of Good Repair - Non-Capital ...... 56 Preventative Maintenance ...... 57 Accessible Services – Out-of-District ...... 57 Accessible Services - In District ...... 58 Medicaid ...... 62 Point2point ...... 63
LTD REGULAR BOARD MEETING October 17, 2018 Page 8 of 129 SECTION 1: CONTEXT FOR LTD’S COMMUNITY INVESTMENTS
COMMUNITY INVESTMENTS FRAMEWORK
In everything Lane Transit District (LTD) does, we carry the community and its aspirations forward. Public Transportation services enable the residents of our community to connect to jobs, school, doctor’s appointments, shopping, family and friends, and much more. Public transportation makes a significant contribution towards establishing a community identity, supporting vibrant commercial and social exchanges, improving physical health, and guiding sustainable neighborhood and regional development. In that context, we take responsibility for joining with our regional partners to create a livable community. Community Investments allow LTD to meet operational and long-term goals. LTD believes in providing people the independence to achieve their goals while creating a more vibrant, sustainable, and equitable community. How we do this includes serving the community with respect, collaborating internally and externally, and caring for our customers, employees, and business partners. What we do includes providing safe and accessible vehicles, services, and facilities; practicing sound fiscal and sustainability management; delivering reliable, public transportation services; offering services that reduce dependency on the automobile; and providing leadership for the community's transportation needs. Coordinating and collaborating with our partners enables us to better leverage the significant investments we make in our service and capital infrastructure. As Eugene, Springfield, and surrounding communities continue to grow and regional transportation demands diversify, there is a need for LTD to connect effectively to the economic development, social equity, and environmental stewardship goals of the broader community. Integrating LTD’s plans for growth and development with the goals of the communities that we serve ensures that we fully leverage our investments and are contributing most effectively to the growth and prosperity of the region’s residents. The Community Investment Plan (CIP) is a 10-year framework that provides direction and guidance for LTD’s community investments. Annual revisions of the CIP are developed with input from riders, community partners, and the general public. The CIP addresses short-term issues as well as our district’s long-term transportation and livability goals. COMMUNITY INVESTMENT PRIORITIES
LTD projects vary in scale in terms of size, cost, and community benefit. Some of these projects maintain existing systems, while others redefine the services provided by LTD. LTD is committed to maintaining current infrastructure while purposefully investing in new projects that allow for the District to meet the changing needs of our riders and community. The CIP has two fundamental objectives: 1) to facilitate the efficient use of LTD’s limited financial resources, and 2) to implement regional priorities that anticipate the need for public transportation in the future. The Transportation Systems Plans (TSP) of the Cities of Eugene and Springfield, and the Central Lane MPO Regional Transportation Plan (RTP) are examples of local and regional planning mechanisms that are supported by the CIP. A complete description of these and other guiding documents are found in Appendix A. LTD’s projects using
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LTD REGULAR BOARD MEETING October 17, 2018 Page 9 of 129 federal funds are programmed into the Metropolitan Transportation Improvement Program (MTIP) list of expenditures for approval by the Central Lane Metropolitan Planning Organization (MPO).1 The FY 2019-2028 CIP totals approximately $340 million in projects with funding secured or securable (e.g. formula funds), $6 million in projects with funding identified, but still in the application process and $37 million in projects with an unidentified funding source.
Tier ITier II Tier III Funding Funding identified. In Funding source not Project Category Secured/securable application process identified Total Project Cost Improvement Projects 116,297,523 2,610,000 25,798,993 144,706,516 State of Good Repair 15,271,462 2,185,780 11,146,000 28,603,242 Preventative Maintenance 29,200,000 ‐ ‐ 29,200,000 Point2point 1,836,143 41,410 237,838 2,115,391 Medicaid 107,284,750 107,284,750 Accessible Services 69,726,900 1,026,240 70,753,140
Totals 339,616,778 5,863,430 37,182,831 382,663,039 Sections 2 and 3 summarize all CIP projects included in the 10-year plan. CIP DEVELOPMENT AND REVIEW PROCESS
The CIP is reviewed and adopted annually. Staff create the draft CIP that is submitted to the public for a minimum 30-day comment period. The public can submit in writing any comments or questions about the plan and testify at a public hearing that is scheduled within the comment period. Once the public comment period is concluded, all comments or questions along with staff responses are submitted to the LTD Board of Directors. Staff then present a revised draft plan to the Board for adoption. Development and Review Schedule
July 1 Fiscal year begins July – June Staff track progress of projects and funding August – September Staff develops draft CIP September Submit CIP to public for 30-day comment period October Public hearing on CIP; public comments/staff responses published November Board adopts CIP April Staff develop budget. CIP priorities are matched with limited resources into the proposed budget April Budget Committee is presented draft proposed budget and approves a budget May Board of Directors adopt a budget
1 Metropolitan Transportation Improvement Program. http://www.lcog.org/371/Metropolitan-Transportation-Improvement-. Page 2
LTD REGULAR BOARD MEETING October 17, 2018 Page 10 of 129 PROJECT FUNDING DECISIONS There are six types of projects in the CIP: 1) State of Good Repair, 2) Improvement, 3) Non-capital, 4) Medicaid, 5) Accessible Services, and 6) Point2point. State of Good Repair projects are projects that keep the District's assets in good working order to continue providing high-quality service to the community. These include vehicle replacement, maintenance and upgrades to technology and facilities, and other projects intended to keep our current service quality high. Improvement projects increase the investments in the community adding additional service and/or user benefits. These can include frequent transit network projects, fare management, and large technology and facility upgrades that increase benefits to the community. Non-capital projects include projects that provide insightful data and analysis for informed investment decision-making. These can include asset condition assessments, technology assessments, and transportation network assessments. Medicaid projects provide transportation services to individuals who qualify for the Oregon Health Plan. Accessible Services projects provide transportation services for older adults and people with disabilities. Lastly, Point2point projects provide transportation options that reduce the reliance on single-occupancy vehicles. Projects are reviewed by staff, and eight criteria are considered when making final project funding decisions:
1) Project Deferral Implication – To what extent will deferring a project create unsafe conditions and/or cause noticeable disruption to the level of service or user benefits and/or put the District out of compliance with legal, compliance, or regulatory mandates? 2) Feasibility of Implementation – What is the likelihood that the project will be completed within the requested budget and schedule? 3) Operating Budget Impact – What impact will the project have on the operating budget of the District and will the ongoing costs be sustainable given the projected incoming revenue sources? 4) Other Benefits - What benefits (beyond ridership/quality of service delivery) does the project have to the community (e.g., data insight, better transparency)? 5) Ridership/Quality of Service Delivery – What impact will this project have on ridership, quality of service delivery, and benefits to the community? 6) Economic Impact – How will a project increase the District’s revenue, create jobs, and/or improve the local economy? 7) Environmental Impact – How will a project preserve the natural environment, conserve natural resources, reduce pollution, or otherwise contribute to a sustainable community? 8) Alignment with Agency Strategic Objectives – To what extent does this project align with the District’s strategic objective “to provide people with the independence to achieve their goals and to create a more vibrant, sustainable, and equitable community”? Following the staff review process, projects are organized into three tiers based on their funding status. For the purposes of this plan, LTD has documented projects that are ongoing from the previous year and are currently in design and/or construction. Funding tiers include the following: Tier I: Full funding has been secured or is securable (e.g. formula funds). Tier II: Funding is in the application process and/or funding source has been identified. Tier III: Funding source has not yet been identified. LTD’s final decision to commit funds occurs through the annual budget process. Although the CIP is the starting point for the annual budget, the projects actually budgeted each year vary from those proposed in the CIP as a result of available funding and the funding needs of existing projects already underway. Projects proposed
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LTD REGULAR BOARD MEETING October 17, 2018 Page 11 of 129 in the CIP reflect the planned project cost. The budget for the current state of a project may change between CIP adoption and project implementation. PROJECT CLASSIFICATION
Projects are sorted by the following major classifications: Frequent Transit Network (FTN): These projects encompass the planning, design, and construction of service that increases capacity along major transportation corridors. The FTN strengthens regional connectivity by tying service and investment decisions to the level of development along corridors. Fleet: These are projects related to the addition, replacement, and overhaul of service and support vehicles and equipment. Facilities: These are projects that fund the design, purchase, installation, construction, or improvement/rehabilitation of service, maintenance, and administrative facilities. Technology Infrastructure and Support Systems: These projects deal with the acquisition, implementation, and enhancement of technology infrastructure, communications equipment, and computer hardware and software. Safety and Security: These projects deal with the acquisition, implementation, and enhancement of security and safety programs that support the delivery of transportation service. Non-capital: These projects include non-capital community investments or State of Good Repair projects. Other: These projects include other programs funded with grant funds including Accessible Services, Medicaid, Point2point Transportation Options, preventive maintenance, and other miscellaneous purchases.
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LTD REGULAR BOARD MEETING October 17, 2018 Page 12 of 129 SECTION 2: MASTER LIST OF ALL PROJECTS (PAGE 1 OF 15)
State of Good Repair Future Year Projections FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Ten Year Total
Fleet 11,773,462 5,850,623 1,014,158 ------18,638,242 Accessible Services Vehicle 970,149 970,149 Diamond Express Vehicle 333,698 333,698 Florence/Yachats Vehicle 100,000 100,000 Rhody Express Vehicle 100,000 100,000 Mobility on Demand Vehicle 100,000 100,000 Misc Equipment 50,000 50,000 100,000 Non-Revenue Vehicles - 255,000 225,000 480,000 Five 40-foot Electric Buses (No/Low) 4,639,565 4,639,565 Five 40-foot Buses in 2019 4,200,000 4,200,000 Fleet Procurement Plan 139,307 139,307 Electric Bus Fleet Procurement 389,558 389,558 389,558 1,168,673 Replacement Parts - ACM 261,700 366,500 249,600 877,800 Spare Parts for Tooling for 16200 337,336 337,336 Five 60-foot Diesel Bus Procurement 3,930,641 3,930,641 One 40-foot Diesel/Hybrid Bus 760,073 760,073 Spare Parts for Vehicles 101,000 150,000 150,000 401,000
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LTD REGULAR BOARD MEETING October 17, 2018 Page 13 of 129 SECTION 2: MASTER LIST OF ALL PROJECTS (PAGE 2 OF 15)
State of Good Repair Future Year Projections FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Ten Year Total
Facilities 530,000 - 575,000 1,235,000 20,000 - 150,000 450,000 - - 2,960,000 Facilities Assessment - 150,000 150,000
River Road Transit Station Disposal 25,000 50,000 25,000 100,000 Bus Wash Improvements 730,000 20,000 750,000 LED Light Upgrade 50,000 450,000 500,000 Glenwood Fire System Update 150,000 150,000 Welding Bay Relocation 150,000 150,000 Clock Improvements 100,000 100,000 Heat Pump Replacement - Eugene - 225,000 5,000 230,000 Overhead Door Replacement 230,000 20,000 250,000 Bus Gate Improvements 50,000 500,000 550,000 Fleet Generator Fuel Tank 30,000 30,000
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LTD REGULAR BOARD MEETING October 17, 2018 Page 14 of 129 SECTION 2: MASTER LIST OF ALL PROJECTS (PAGE 3 OF 15)
State of Good Repair
Future Year Projections FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Ten Year Total
Safety & Security 48,000 ------48,000
Non-Revenue Security Vehicle - 48,000 48,000
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LTD REGULAR BOARD MEETING October 17, 2018 Page 15 of 129 SECTION 2: MASTER LIST OF ALL PROJECTS (PAGE 4 OF 15)
State of Good Repair Future Year Projections FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Ten Year Total
Technology Infrastructure & Systems 996,000 3,356,000 1,511,000 346,000 168,000 96,000 96,000 96,000 96,000 96,000 6,857,000 Hardware Juniper Switches 220,000 220,000 RideSource UPS 40,000 40,000 UPS Batteries 5,000 5,000 RideSource Telephony 15,000 15,000 EmX Signage 400,000 400,000 Workstation Peripherals 15,000 15,000 Workstations 400,000 400,000 Network Infrastructure - Eugene 85,000 85,000 Fiber Optic Plant - Redundant Feed 500,000 500,000 Disaster Recovery 500,000 500,000 Copy Room Printer 72,000 72,000
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LTD REGULAR BOARD MEETING October 17, 2018 Page 16 of 129 SECTION 2: MASTER LIST OF ALL PROJECTS (PAGE 5 OF 15)
State of Good Repair Future Year Projections FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Ten Year Total
Software VoIP Replacement 250,000 250,000 Intrusion Detection System 75,000 75,000 Workstation OS Refresh 50,000 50,000 Server OS Refresh 200,000 200,000 NetApp 200,000 200,000 Finance and Payroll Software 500,000 500,000 HASTUS and MIDAS Upgrade 600,000 600,000 Document Management System 175,000 175,000 Accident Tracking Software 20,000 20,000 CommVault/Veeam 100,000 100,000 ManageEngine NOC 20,000 20,000 EAM - Fleet Management Functions 225,000 225,000 EAM - Fleet Stores Management 375,000 375,000 ManageEngine SIEM 20,000 20,000 VM App Virtualization 10,000 10,000 Office365 40,000 40,000 EAM - Fluid Management 125,000 125,000
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LTD REGULAR BOARD MEETING October 17, 2018 Page 17 of 129 SECTION 2: MASTER LIST OF ALL PROJECTS (PAGE 6 OF 15)
State of GoodRepair
Future Year Projections
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Ten Year Total
Non-Capital
Disaster Recovery Study 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 100,000
AWS Vcenter 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 400,000
Mobile Device Management 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 60,000
Intrusion Prevention System (Proxy 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 90,000
HR Software 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 90,000
Cloud File Storage 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 80,000
Data Warehousing 900,000 900,000
Totals 12,769,462 9,884,623 3,100,158 1,581,000 188,000 96,000 246,000 546,000 96,000 96,000 28,603,242
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LTD REGULAR BOARD MEETING October 17, 2018 Page 18 of 129 SECTION 2: MASTER LIST OF ALL PROJECTS (PAGE 7 OF 15)
Improvement Projects
Future Year Projections Project Total
Estimated pre- Ten Year
2019 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY Total2025 FY 2026 FY 2027 FY 2028
Facilities 1,555,000 3,710,5597,938,4343,290,000 3,185,000 780,000 3,200,000 200,000 200,000 200,000 200,000 20,748,434 24,458,993
Eugene Station Modernization N/A - - 35,000 2,885,000 80,000 - - - - 3,000,000 3,000,000 -
Passenger Boarding Improvements N/A 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,000,000 1,000,000
Bus Lift for Maintenance Bay 1 N/A - 20,000 430,000 ------450,000 - 450,000
Operation Command Control N/A - - - - 500,000 3,000,000 - - - 3,500,000 - 3,500,000
Santa Clara Transit Station 1,736,566 1,350,000 6,188,434 1,025,000 ------8,563,434 10,300,000 -
System Facilities Improvements N/A 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,000,000 1,000,000
UO Station South N/A 1,500,000 1,500,000 3, 000,000 3,000,000 Hunsaker Development Project 1,973,993 5,000 30,000 100,000 235,000 2,208,993
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LTD REGULAR BOARD MEETING October 17, 2018 Page 19 of 129 SECTION 2: MASTER LIST OF ALL PROJECTS (PAGE 8 OF 15)
Improvement Projects
Future Year Projections Project Total
Estimated pre- Ten Year
2019 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Total FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
Frequent Transit Network 3,426,286 640,146 99,000,000 1,475,146 1,888,125 7,600,000 425,000 - - - 15,454,703 -114,454,703
Existing EmX Corridor Improvement 125,000 N/A 1,000,000 1,500,000 7,600,000 - 425,000 - - 10,650,000 - 10,650,000 -
EmX Franklin BLVD Phase 1 Transit Stations N/A 755,000 755,000 755,000
Main-McVay Transit Study 87,021 127,021 N/A 160,000 374,042 374,042
River Road Transit Communityn N/AImplentation 564,000 Pla 564,000 564,000
MovingAhead N/A 947,286 947,286 947,286
West Eugene EmX Extension 1,000,000 99,000,000 1,000,000 100,000,000
FTN Safety and Amenity Improvements 388,125 N/A 388,125 388,125 1,164,375 1,164,375
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LTD REGULAR BOARD MEETING October 17, 2018 Page 20 of 129 SECTION 2: MASTER LIST OF ALL PROJECTS (PAGE 9 OF 15)
Improvement Projects
Future Year Projections Project Total
Estimated pre- Ten Year
2019 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024Total FY 2025 FY 2026 FY 2027 FY 2028
Technology Infrastructure & Systems 915,000 - - - 75,000 ------990,000 990,000
Fare Management System N/A 765,000 - - 765,000 765,000
Software -
CRM N/A 75,000 75,000 75,000
Novus Modules N/A 150,000 150,000 150,000
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Improvement Projects
Future Year Projections Project Total
Estimated pre- Ten Year
2019 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024Total FY 2025 FY 2026 FY 2027 FY 2028
Non-Capital Projects 1,138,075 1,430,000 154,745 1,135,000 135,000 135,000 135,000 135,000 135,000 135,000 135,000 4,648,075 4,802,820
COA 154,745 538,075 538,075 692,820
STIF Grant Administration 135,000 135,000 135,000 135,000 135,000 135,000 135,000 135,000 135,000 1,350,000 135,000 1,350,000
Communications Assessment 105,000 45,000 150,000 150,000
Mobility as a Service (MaaS) N/A 360,000 1,000,000 1,000,000 2,360,000 2,360,000
Sustainable Citites Year Program (SCYP)N/A 250,000 250,000 250,000
- -
Totals for CI 102,865,304 7,034,361 10,008,580 5,900,1465,283,125 8,515,000 335,0003,760,000 335,000 335,000 41,841,212 335,000 144,706,516
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Medicaid
Future Year Projections
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Ten Year Total
NEMT - State Reimbursed 540,375 540,375 540,375 540,375 540,375 540,375 540,375 540,375 540,375 540,375 5,403,750
NEMT - Trillium 9,125,100 9,125,100 9,125,100 9,125,100 9,125,100 9,125,100 9,125,100 9,125,100 9,125,100 9,125,100 91,251,000
Waivered - Non-Medical 1,063,000 1,063,000 1,063,000 1,063,000 1,063,000 1,063,000 1,063,000 1,063,000 1,063,000 1,063,000 10,630,000
Totals 10,728,475 10,728,475 10,728,475 10,728,475 10,728,475 10,728,475 10,728,475 10,728,475 10,728,475 10,728,475 107,284,750
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Preventative Maintenance
Future Year Projections Project Total
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Ten Year Total Grant-funded PM 4,200,000 4,200,000 2,600,000 2,600,000 2,600,000 2,600,000 2,600,000 2,600,000 2,600,000 2,600,000 29,200,000 29,200,000
Totals 4,200,000 4,200,000 2,600,000 2,600,000 2,600,000 2,600,000 2,600,000 2,600,000 2,600,000 2,600,000 29,200,000 29,200,000
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Point2point
Future Year Projections FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Ten Year Total Drive Less Connect 41,410 41,410 Employer Transportation Coordinator Toolkit 15,362 Spend over 2019-2020 15,362 Safe Routes to School Assistants 50,462 Spend over 2019-2023 50,462 Smart Routes to School Bike Parking 90,851 Spend over 2019-2020 90,851 SmartTrips 3 100,000 100,000 SmartTrips New Resident 137,838 Spend over 2019-2021 137,838 Safe Routes to School Bike Ped Program Expansion 172,148 Spend over 2019-2021 172,148 Safe Routes to School Regional Program 630,249 630,249 Transportation Options 399,571 399,571 UO Gateway SmartTrips 180,000 Spend over 2019-2021 180,000 SRTS Outreach and encouragement Program 2019- 21 112,500 112,500 Vanpool 185,000 185,000 Totals 2,115,391 ------2,115,391
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State of Good Repair
Project Tier General Funds STF DOT Local 5310 5307 5339 5309 5337 STIF CMAQ STBG Funding Total
Facilities - - 2,960,000------2,960,000
Facilities Assessment Tier III 150,000 150,000
River Road Transit StationTier III Disposal 100,000 100,000
Bus Wash ImprovementsTier III 750,000 750,000
LED Light Upgrade Tier III 500,000 500,000
Glenwood Fire System Update Tier III 150,000 150,000
Welding Bay RelocationTier III 150,000 150,000
Clock Improvements Tier III 100,000 100,000
Heat Pump ReplacementTier -III Eugene 230,000 230,000
Overhead Door Replacement Tier III 250,000 250,000
Bus Gate ImprovementsTier III 550,000 550,000
Fleet Generator Fuel TierTank III 30,000 30,000
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State of GoodRepair Project Tier General Funds STF DOT Local 5310 5307 5339 5309 5337 STIF CMAQ STBG Funding Total
Fleet 3,134,770 151,942 320,333 130,000 537,725 3,559,368 6,619,848 1,820,272 588,984 650,000 1,000,000 125,000 18,638,242 Accessible Services Vehicle Tier I 149,790 7,043 61,534 537,725 214,057 970,149 Diamond Express Vehicle Tier I 169,069 34,629 130,000 333,698 Florence/Yachats Vehicle Tier I 89,730 10,270 100,000 Rhody Express Vehicle Tier III 100,000 100,000 Mobility on Demand Vehicle Tier III 100,000 100,000 Misc Equipment Tier III 20,000 80,000 100,000 Non-Revenue Vehicles Tier III 96,000 384,000 480,000 Five 40-foot Electric Buses (No/Low) Tier I 609,890 3,479,675 550,000 4,639,565 Five 40-foot Buses in 2019 Tier I 852,745 943,814 2,072,328 331,113 4,200,000 Fleet Procurement Plan Tier II 14,307 125,000 139,307 Electric Bus Fleet Procurement Tier II 168,673 1,000,000 - 1,168,673 Replacement Parts - ACM Tier II 175,560 702,240 877,800 Spare Parts for Tooling for 16XXX Tier I 67,467 269,869 337,336 Five 60-foot Diesel Bus Procurement Tier I 786,127 1,550,297 1,336,346 257,871 3,930,641 One 40-foot Diesel/Hybrid Bus Tier I 114,011 646,062 760,073 Tier III 80,200 320,800 Spare Parts for Vehicles 401,000
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State ofGood Repair
Project Tier General Funds STF DOT Local 5310 5307 5339 5309 5337 STIF CMAQ STBG Funding Total
Safety & Security - - 9,600 - - 38,400 - - - - - 48,000
Non-Revenue Security VehicleTier III 9,600 38,400 48,000
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State of Good Repair Project Tier General Funds STF DOT Local 5310 5307 5339 5309 5337 STIF CMAQ STBG Funding Total
Technology Infrastructure & Systems 6,857,000 ------6,857,000 Hardware - Juniper Switches Tier III 220,000 220,000 RideSource UPS Tier III 40,000 40,000 UPS Batteries Tier III 5,000 5,000 RideSource Telephony Tier III 15,000 15,000 EmX Signage Tier III 400,000 400,000 Workstation Peripherals Tier III 15,000 15,000 Workstations Tier III 400,000 400,000 Network Infrastructure - Eugene Station Tier III 85,000 85,000 Fiber Optic Plant - Redundant Feed for Tier III 500,000 500,000 Disaster Recovery Tier III 500,000 500,000 Copy Room Printer Tier III 72,000 72,000
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State of GoodRepair
Project Tier General Funds STF DOT Local 5310 5307 5339 5309 5337 STIF CMAQ STBG Funding Total
Software -
VoIP Replacement Tier III 250,000 250,000
Intrusion Detection System Tier III 75,000 75,000
Workstation OS Refresh Tier III 50,000 50,000
Server OS Refresh Tier III 200,000 200,000
NetApp Tier III 200,000 200,000
Finance and Payroll Software Tier III 500,000 500,000
HASTUS and MIDAS Upgrade Tier III 600,000 600,000
Document Management System Tier III 175,000 175,000
Accident Tracking Software Tier III 20,000 20,000
CommVault/Veeam Tier III 100,000 100,000
ManageEngine NOC Tier III 20,000 20,000
EAM - Fleet Management Functions 225,000 Tier III 225,000
EAM - Fleet Stores Management Tier III 375,000 375,000
ManageEngine SIEM Tier III 20,000 20,000
VM App Virtualization Tier III 10,000 10,000
Office365 Tier III 40,000 40,000
EAM - Fluid Management Tier III 125,000 125,000
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State of Good Repair
Project Tier General Funds STF DOT Local 5310 5307 5339 5309 5337 STIF CMAQ STBG Funding Total
Non-Capital -
Disaster Recovery Study Tier III 100,000 100,000
AWS Vcenter Tier III 400,000 400,000
Mobile Device Management Tier III 60,000 60,000
Intrusion Prevention System (Proxy Tier III 90,000 90,000
HR Software Tier III 90,000 90,000
Cloud File Storage Tier III 80,000 80,000
Data WarehousingTier III 900,000 900,000
Totals 151,942 320,333 13,061,370 130,000 537,725 3,597,768 6,619,848 1,820,272 588,984 650,000 1,000,000 125,000 28,603,242
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Improvement Projects 2017 State General ConnectOrego City of 5307 - Oregon Federal Transp Project Tier Funds STBG CMAQ nTODEugene FHWAFormula Lottery Small StartsImprov Fund Funding Total
Facilities 17,858,993 600,000 - 3,000,000 - - 3,000,000 - 24,458,993
Eugene Station Modernization 3,000,000 Tier III 3,000,000 Passenger Boarding Improvements Tier III 1,000,000 1,000,000 Bus Lift for Maintenance Bay 1 Tier III 450,000 450,000 Operation Command Control Tier III 3,500,000 3,500,000 Santa Clara Transit Station Tier I 600,000 3,700,000 3,000,000 3,000,000 10,300,000 System Facilities Improvements Tier III 1,000,000 1,000,000 UO Station South Tier III 3,000,000 3,000,000 Hunsaker Development Project Tier III 2,208,993 2,208,993
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LTD REGULAR BOARD MEETING October 17, 2018 Page 34 of 129 SECTION 3: FUNDING SUMMARY (PAGE 8 OF 15) Improvement Projects 2017 State
Project General City of 5307 - Oregon Federal Transp Tier Funds STBG CMAQ ConnectOregon TODEugene FHWAFormula Lottery Small StartsImprov Fund Funding Total
Frequent Transit Network 15,013,475 475,000 525,000 1,925,800 450,000 79,800 335,628 2,850,000 17,800,000 75,000,000 - 114,454,703
Existing EmX Corridor Improvement 10,650,000 Tier III 10,650,000 EmX Franklin BLVD Phase 1 TransitTier I Stations 429,200 325,800 755,000 Main-McVay Transit Study Tier I 38,414 335,628 374,042 River Road Transit Community Tier I Implentation Plan 34,200 450,000 79,800 564,000 MovingAhead Tier I 97,286 850,000 947,286 West Eugene EmX Extension Tier I 3,600,000 1,600,000 2,000,000 17,800,000 75,000,000 100,000,000 FTN Safety and Amenity Tier I Improvements 164,375 475,000 525,000 1,164,375
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Improvement Projects 2017 State General City of 5307 - Oregon Federal Transp Project Tier Funds STBG CMAQ ConnectOregonEugene TOD FHWAFormula Lottery Small StartsImprov Fund Funding Total
Technology Infrastructure & Systems 840,000 ------150,000 990,000
Fare Management SystemTier III 765,000 765,000 Software CRM Tier III 75,000 75,000 Novus Modules Tier III 150,000 150,000
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Improvement Projects 2017 State
General City of 5307 - Oregon Federal Transp Project Tier Funds STBG CMAQ ConnectOregonEugene TOD FHWAFormula Lottery Small StartsImprov Fund Funding Total
Non-Capital Projects 53,838 1,038,982 ------3,710,000 4,802,820
COA Tier I 638,982 53,838 692,820
STIF Grant AdministrationTier I 1,350,000 1,350,000
Communications Assessment Tier I 150,000 150,000
Mobility as a Service (MaaS) Tier II 2,360,000 2,360,000
Sustainable Citites Year Program (SCY Tier II 250,000 250,000
Totals 34,751,450 1,128,838 525,000 4,925,800 450,000 79,800 335,628 17,800,000 5,850,000 75,000,000 3,860,000144,706,516
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Medicaid Oregon Oregon Dept Projected 10 year project Funding Health of Human Annual Project total Tier General FundsAuthority Trillium CHP Services Total NEMT - State Reimbursed Tier I 13,200 527,175 540,375 5,403,750 NEMT - Trillium Tier I 222,500 8,902,600 9,125,100 91,251,000 Waivered - Non-Medical Tier I 275,000 788,000 1,063,000 10,630,000 Totals 510,700 527,175 8,902,600 788,000 10,728,475 107,284,750
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Preventative Maintenance
Funding Projected 10 Annual Tier General Funds 5307 year total Project Total
Grant-funded PM Tier I 5,840,000 23,360,000 29,200,000 2,920,000 Totals 5,840,000 23,360,000 29,200,000 2,920,000
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Point2point ODOT STIP ODOT
Project General ODOT ODOT City of STBG - SPRINGFLDBETHEL 4J ENHANCEREGION Flex Funding Tier Funds STBG DLC Innovation CMAQEugene FTABETHEL STBG-4JSCHOOL SCHOOLSCHOOLFY15-18 2 Funds TAP Total
Drive Less Connect Tier II 41,410 41,410 Employer Transportation Coordinator Toolkit Tier I 15,362 15,362 Safe Routes to School Assistants Tier I 45,762 4,700 50,462 Smart Routes to School Bike Parking Tier I 18,170 72,681 90,851 SmartTrips 3 Tier III 10,270 89,730 100,000 SmartTrips New Resident Tier III 12,838 125,000 137,838 Safe Routes to School Bike Ped ProgramTier I Expansion 154,468 17,680 172,148 Safe Routes to School Regional Program Tier I 15,17640,059 39,471 39,000 88,641 44,745 4,054 9,103 350,000 630,249 Transportation Options Tier I 5,000 300,000 94,571 399,571 UO Gateway SmartTrips Tier I 180,000 180,000 SRTS Outreach and encouragementTier I Program 2019-21 22,500 90,000 112,500 Vanpool Tier I 185,000 185,000 Totals 288,267 360,938 41,410 15 ,362 317,149 27,950 39,000 39,471 88,641 44,745 4,054 9,103 89,730 94,571 305,000 350,000 2,115,391
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LTD REGULAR BOARD MEETING October 17, 2018 Page 42 of 129 SECTION 4: APPENDICES APPENDIX A: GUIDING DOCUMENTS
There are various federal, state, regional, and internal planning mechanisms that guide and influence land use and transportation planning. Existing planning mechanisms include federal regulations, state legislation, and local and internal plans and policies. Guiding documents already in existence have support from state authorities and regional policy makers. The Lane Transit District CIP, therefore, includes a range of adopted and budgeted projects that are consistent with other existing plans and policies. Implementing CIP projects that complement existing planning mechanisms increases the likelihood of public support and maximizes the region’s resources. All capital investments implemented by LTD and other regional and state partners must be consistent with economic, social, and environmental regulations established by federal regulatory bodies, including the United States Department of Transportation (U.S. DOT), Federal Transit Administration (FTA), and the Federal Highway Administration (FHWA). The following are a summarization of legislation, regulations, and plans currently influencing LTD transportation planning and services.
STATE
Oregon Transportation Plan The Oregon Transportation Plan (OTP) is the state's long-range multimodal transportation plan. The OTP considers all modes of Oregon's transportation system as a single system and addresses the future needs of airports, bicycle and pedestrian facilities, highways and roadways, public transportation, and railroads through 2030.2 http://www.oregon.gov/ODOT/TD/TP/pages/otp.aspx
Statewide Transportation Strategy The Statewide Transportation Strategy (STS) is a long-term vision to reduce transportation-related greenhouse gas (GHG) emissions and increase our region’s energy security through integrated transportation and land use planning through 2050. The STS is neither directive nor regulatory, but rather points to promising approaches that should be further considered by policymakers at the state, regional, and local levels.3 The STS was developed through extensive research and technical analysis, as well as policy direction and technical input from local governments, industry representatives, metropolitan planning organizations (MPOs), state agencies, and others. https://www.oregon.gov/ODOT/Planning/Pages/STS.aspx The Statewide Transportation Improvement Program (STIP) is Oregon's four-year transportation capital improvements program. It is the document that identifies the funding for, and scheduling of, transportation projects and programs. It includes projects on the federal, state, city, and county transportation systems, multimodal projects (highway, passenger rail, freight, public transit, bicycle and pedestrian), and projects in the National Parks, National Forests, and Indian tribal lands.4
2 Oregon Transportation Plan, "Policies and Plans," Oregon.gov, http://www.oregon.gov/LCD/TGM/Pages/policies.aspx. 3 Oregon Sustainable Transportation Initiative, Oregon.gov, www.oregon.gov/ODOT/Programs/Pages/OSTI.aspx. 4 Statewide Transportation Improvement Program, Oregon.gov, http://www.oregon.gov/odot/td/stip/Pages/default.aspx Page 35
LTD REGULAR BOARD MEETING October 17, 2018 Page 43 of 129 http://www.oregon.gov/ODOT/TD/STIP/Pages/about.aspx
Transportation Planning Rule The Transportation Planning Rule (TPR), adopted in 1991, seeks to improve the livability of urban areas by promoting changes in land use patterns and transportation systems that make it more convenient for people to drive less to meet their daily needs.5 The TRP mandates consistency between the various state, regional, and local community transportation plans:
Requires the Oregon Department of Transportation (ODOT) to prepare a state transportation system plan (TSP) and identify a system of transportation facilities and services adequate to meet identified state transportation needs; Directs counties and metropolitan organizations to prepare regional transportation system plans that are consistent with the state TSP; and Requires counties and cities to prepare local transportation system plans that are consistent with the regional plans. http://www.oregon.gov/LCD/Pages/Rulemaking_TPR_2011.aspx
LOCAL
TransPlan The Eugene-Springfield Metropolitan Area Transportation Plan (TransPlan) guides regional transportation system planning and development in the Eugene-Springfield metropolitan area over a 20-year planning horizon.6 TransPlan establishes the framework upon which all public agencies can make consistent and coordinated planning decisions regarding inter- and intra-jurisdictional transportation. The regional planning process ensures that the planning activities and investments of the local jurisdictions are coordinated in terms of intent, timing, and effect. TransPlan was adopted, updated, and amended by the full governing bodies of Eugene, Springfield, and Lane County. It was most recently amended in July 2002. TransPlan also served as the RTP for the MPO, which at that time did not include the City of Coburg. Since then, new RTPs have replaced TransPlan, the latest being adopted in 2017.
Regional Transportation Plan The Regional Transportation Plan (RTP) guides planning and development of the transportation system within the Central Lane Transportation Management Area (TMA). The federally required RTP includes provisions for meeting the transportation demand of residents over at least a 20-year planning horizon while addressing transportation issues and making changes that can contribute to improvements in the region’s quality of life and economic vitality. It includes consideration of all transportation modes: roadways, transit, bikeways, and pedestrian circulation, as well as freight movement and regional aspects of air, rail, and inter-city bus service. The regional planning process thus ensures that the planning activities and investments of the local jurisdictions are coordinated in terms of intent, timing, and effect. Projects in the RTP are initiated at the local and state level (i.e., within the planning processes of the cities of Eugene, Springfield, and Coburg; Lane Transit District; Lane County; and the Oregon Department of Transportation).7
https://www.lcog.org/DocumentCenter/View/5430
5 Transportation Planning Rule, "Policies and Plans," Oregon.gov, http://www.oregon.gov/LCD/TGM/Pages/policies.aspx. 6 Lane Council of Governments, TransPlan, http://www.lcog.org/564/Regional-Transportation-Planning. 7 Regional Transportation Plan, http://www.lcog.org/DocumentCenter/View/693. Page 36
LTD REGULAR BOARD MEETING October 17, 2018 Page 44 of 129 Metropolitan Transportation Improvement Program The Metropolitan Transportation Improvement Program (MTIP) is a set of transportation improvements and projects that are scheduled to occur within the Central Lane Metropolitan Planning Organization (MPO) area over a four-year time period. The MTIP lists anticipated expenditures for significant local projects drawn from the capital improvement programs of Eugene, Springfield, Coburg, Lane County, Lane Transit District, and the Oregon Department of Transportation. All MTIP projects are determined by the transportation needs identified in the area's long-range transportation plan, the Regional Transportation Plan (RTP). Federal legislation requires that the Metropolitan Planning Organization, in cooperation with the State and with transit operators, develop an MTIP that is updated and approved at least every four years. All projects within the MTIP are included in the Oregon Statewide Transportation Improvement Program (STIP).
http://www.lcog.org/709/Metropolitan-Transportation-Improvement-
Unified Planning Work Program The Unified Planning Work Program (UPWP) is a federally required certification document describing the transportation planning activities to be undertaken in the Central Lane metropolitan area for a specific fiscal year or years. Development of the UPWP provides local agencies with an opportunity to identify transportation needs, objectives, and products. The UPWP sets priorities for regional transportation planning activities that are responsive to the goals set by the regional transportation plan and the federal mandates of the current transportation funding bill within the guidelines set by the U.S. Department of Transportation.
http://www.lcog.org/707/Unified-Planning-Work-Program
Transportation System Plans Transportation System Plans (TSPs) are a requirement of state land use law and are in place at the county level as well as cities within LTD’s service area. The City of Eugene adopted its TSP in 2017. The City of Springfield adopted its TSP in 2014. The TSPs identify improvements for all modes of transportation, including the roadway, bicycle and pedestrian, transit, and rail networks. These planning initiatives closely consider public input and local, regional, and state policies, plans, and rules; including the Eugene Bike and Pedestrian Plan8 and the Oregon Highway Plan. City of Eugene TSP: https://www.eugene-or.gov/3941/Transportation-System-Plan
City of Springfield TSP: http://www.springfield-or.gov/dpw/TSP.htm
Capital Improvement Program(s) The City of Eugene, City of Springfield, Lane County, and other surrounding communities’ Capital Improvement Programs (CIP) identify needs for construction of capital projects or improvements to the cities' or county’s infrastructure based on various adopted long-range plans, goals, and policies. These CIPs seek to improve the safety, utility, and efficiency of the existing road network, accommodate future growth in traffic volumes, reduce
8 City of Eugene Transportation System Plan. https://www.eugene-or.gov/3941/Transportation-System-Plan . Page 37
LTD REGULAR BOARD MEETING October 17, 2018 Page 45 of 129 maintenance costs, conserve fuel, accommodate alternative transportation modes, and promote economic development.9 City of Eugene CIP: http://www.eugene-or.gov/index.aspx?NID=371
City of Springfield CIP: http://www.ci.springfield.or.us/dpw/CIP.htm
Lane County CIP: https://www.lanecounty.org/cms/one.aspx?portalId=3585881&pageId=4213801
INTERNAL
The Lane Coordinated Public Transit-Human Services Transportation Plan The Lane Coordinated Public Transit-Human Services Transportation Plan, also referred to as the Lane Coordinated Plan, supports transportation and connections for people who depend on public transportation services in Lane County. The plan satisfies federal requirements that projects selected for funding under the Enhanced Mobility for Individuals and Individuals with Disabilities (Section 5310) Program be included in a locally developed, coordinated public transit-human services transportation plan, and that the plan be developed and approved through a process that includes participation by seniors, individuals with disabilities, representatives of public, private, and nonprofit transportation and human services providers and other members of the public utilizing transportation services. These coordinated plans identify the transportation needs of individuals with disabilities, older adults, and people with low incomes, provide strategies for meeting these needs, and prioritize transportation services for funding and implementation. This plan is currently under revision. https://www.ltd.org/file_viewer.php?id=2158
Long-Term Planning The Long-Range Transit Plan takes stock of LTD’s current conditions, considers implications of the future, and identifies short- and long-term goals that can help LTD adapt to future changes and uncertainties. This plan is currently under revision.
System Safety Program Plan The System Safety Program Plan (SSPP) serves as a guideline for the establishment of technical and managerial safety strategies to identify, assess, prevent, and control hazards to transit customers, employees, the public, and others who may come into contact with the system. This SSPP describes the policies, procedures, and requirements to be followed by management, maintenance, and operations personnel in order to create a safe environment. This plan is currently under revision.
Point2point Strategic Plan The Point2point Strategic Plan is a blueprint to strengthen our area’s ability to curtail the growth in vehicle miles traveled and the use of single-occupancy vehicles through innovative transportation programs and services. The plan is based upon the premise that a comprehensive, cross-jurisdictional approach to managing the demand for road use will result in more effective and innovative planning and services.
9 Lane County, "Capital Improvement Program," www.lanecounty.org/departments/pw/transplanning/pages/cip.aspx. Page 38
LTD REGULAR BOARD MEETING October 17, 2018 Page 46 of 129 This plan highlights a course of action to further advance opportunities for commitment and collaboration from community partners. The result of these partnerships, if the course is taken, will enhance the regional transportation options network to move more people, more efficiently, in fewer vehicles. This plan is currently under revision.
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LTD REGULAR BOARD MEETING October 17, 2018 Page 47 of 129 APPENDIX B: FUNDING SOURCES Programs presented in the CIP are funded by a mix of federal, state, and local sources. The four major sources include the following:
Federal: Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) State: ODOT Special Transportation Fund (STF) and State Transportation Improvement Fund (STIF effective January 1, 2019) and other state programs/sources Local: District payroll, self-employment, and state-in-lieu taxes Fares: Paid by users
FEDERAL FUNDING PROGRAMS Federal funds for public transportation are authorized and appropriated by Congress, primarily through the U.S. Department of Transportation (USDOT). The FTA and FHWA provide funding allocations to the states and reimburse for eligible expenses, including state administration of the FTA programs. Large urban providers, including LTD also receive some funds directly from the FTA. Many federal sources require local/state matching funds that vary from 10 percent to about 50 percent depending on the program. FTA does not allow fare revenue to be used for local match. Table 1 below summarizes the major sources of federal public transportation funding and which LTD funds utilize these sources.
Table 1. Major Sources of Federal Public Transportation Funding in Oregon
Allocation Method Program/Source Purpose LTD Fund Program Links USDOT ODOT FTA §5310/ODOT Seniors and Formula to urban Formula and Accessible https://www.transit.dot.gov/fun E&D: Seniors and individuals with areas and states discretionary to STF Services, ding/grants/enhanced- Individuals with disabilities; includes agencies. Capital Capital mobility-seniors-individuals- Disabilities capital projects, purchases going disabilities-section-5310 preventative forward will go maintenance, and through the purchased services ATC/discretionary grant committee before being allocated to capital purchase
FTA §5311: Formula Rural populations Formula to states Formula to rural Accessible https://www.transit.dot.gov/rur Grants for Rural less than 50,000 providers Services al-formula-grants-5311 Areas
Transit Network and Bus service over Minimum 15 Discretionary to Accessible https://www.transit.dot.gov/rur
Intercity longer distances percent set aside intercity providers Services, al-formula-grants-5311 between cities and from 5311 Capital regions
FTA §5309: Fixed Major projects (New Discretionary to Capital https://www.transit.dot.gov/fun Guideway Capital Starts, Small Starts) urban areas ding/grants/capital-investment-
grants-5309
FTA §5309: Capital Public-private Discretionary https://www.transit.dot.gov/fun Investment Grant Pilot partnership projects ding/grants/expedited- project-delivery-capital-
investment-grants-pilot-5309
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LTD REGULAR BOARD MEETING October 17, 2018 Page 48 of 129 Allocation Method Program/Source Purpose LTD Fund Program Links USDOT ODOT FTA §5339: Bus and Vehicles, facilities, Discretionary for Discretionary rural and Capital https://www.transit.dot.gov/fun Bus Facilities equipment urban areas, state small urban via state. ding/grants/bus-bus-facilities- Includes Bus and bus infrastructure-investment- facilities and low or no program emissions programs https://www.transit.dot.gov/res earch-innovation/lonocap
https://www.transit.dot.gov/fun ding/grants/lowno
FTA §5303/4: Transportation Formula to urban Discretionary https://www.transit.dot.gov/fun Statewide and Non‐ planning areas, states ding/grants/metropolitan- Metropolitan Planning statewide-planning-and- nonmetropolitan-transportation- planning-5303-5304
FTA §5307: Any in urban areas Formula to urban Point2point https://www.transit.dot.gov/fun Urbanized Area areas (FHWA STP ding/grants/urbanized-area- transfers), formula-grants-5307 Capital
FTA §5307: Special Passenger rail Discretionary Discretionary https://www.transit.dot.gov/fun Allocation of Old ding/grants/commuter-rail- Funds positive-train-control-grants
FTA §5337: State of Fixed guideways Discretionary and General https://www.transit.dot.gov/fun Good Repair formula to urban Fund, ding/grants/state-good-repair- areas Capital grants-5337
FTA §5311(c): Tribal Any Formula to tribal https://www.transit.dot.gov/fun Transit transit providers ding/grants/tribal-transit- formula-grants-5311c2b
FHWA CMAQ: Varies; includes Formula to states Formula for local Point2point, https://www.transit.dot.gov/fun Congestion Mitigation public transportation jurisdictions in air Capital ding/grants/grant- and Air Quality to help areas meet quality non‐ attainment programs/flexible-funding- Improvement air quality and or maintenance areas programs-congestion- Program ‐ 23 USC passenger rail goals mitigation-and-air-quality 149
FHWA STP: Surface Primarily capital, Formula to states ODOT flexes portion Point2point, http://www.oregon.gov/odot/t Transportation Block some portion for of STP funds into 5310 Accessible d/stip/Pages/default.aspx Grant Program ‐ 23 Transportation program. Services, USC 133 ODOT E&D Options program Distribution by formula Capital https://www.transit.dot.gov/fun Program/ FTA §5310 and/or discretionary ding/grants/flexible-funding- programs-surface- transportation-block-grant- program-23-usc-133
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LTD REGULAR BOARD MEETING October 17, 2018 Page 49 of 129 Allocation Method Program/Source Purpose LTD Fund Program Links USDOT ODOT FHWA STP: Surface Capital, such as Formula to states ODOT allocates STP Capital http://www.oregon.gov/odot/t Transportation Block transit centers, buses funds to MPOs for d/stip/Pages/default.aspx Grant Program ‐ 23 local projects USC 133 MPO Distribution is https://www.transit.dot.gov/fun Directed Allocations discretionary by MPOs ding/grants/flexible-funding- programs-surface- transportation-block-grant- program-23-usc-133
FHWA STP: Surface Capital, such as Formula to states ODOT flexes a portion Point2point http://www.oregon.gov/odot/t Transportation Block transit centers, buses of STP funds into d/stip/Pages/default.aspx Grant Program - 23 Enhance. Distribution is USC 133 STIP discretionary https://www.transit.dot.gov/fun Enhance ding/grants/flexible-funding- programs-surface- transportation-block-grant- program-23-usc-133 FHWA STP: Surface Capital, bus Formula to states ODOT flexes a portion https://www.fhwa.dot.gov/ma Transportation Block replacements of STP funds into Fix-it p21/summaryinfo.cfm Grant Program - 23 Non-highway Funds: USC 133 Fix-It Non- Bus Replacements highway Funds: Bus Replacements FHWA FLAP: Federal All transit purposes Discretionary https://www.fhwa.dot.gov/ma Lands Access for services that p21/summaryinfo.cfm Program - 23 U.S.C. access federal lands 204
STATE FUNDING PROGRAMS State funds for public transportation are currently limited to a few major sources:
Special Transportation Fund (cigarette tax, non‐highway use gas tax, ID card revenues, and general fund) Mass Transit Payroll Tax (payment by state agencies to eligible transit districts allocated by the Department of Administrative Services based on salaries of state employees within the district) A portion of DMV fees for custom vehicle license plates for passenger rail
Beginning January 1, 2019, State Transportation Improvement Funds will be available through the grant process.
Table 2 below summarizes the major sources of State public transportation funding and which LTD funds utilize these sources.
Table 2. Current Major Sources of State Public Transportation Funding in Oregon
Program/Source Purpose Allocation Method LTD Fund Program Links
STF: Special Seniors, people with ODOT by formula and discretionary; Accessible http://www.oregon.gov/ODOT/ Transportation Fund disabilities STF agency discretionary local prioritization Services, RPTD/Pages/Funding- ORS 391.800 Capital Opportunities.aspx through 391.830
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LTD REGULAR BOARD MEETING October 17, 2018 Page 50 of 129 Program/Source Purpose Allocation Method LTD Fund Program Links
Statewide Expanding public To be determined by the Oregon https://www.oregon.gov/ODOT Transportation transportation Transportation Commission /RPTD/Pages/STIF.aspx Improvement Fund services (Available January 1, 2019)
ConnectOregon Capital ODOT discretionary Capital http://www.oregon.gov/ODOT/ Program STF agency discretionary local prioritization Programs/Pages/ConnectOrego Lottery-backed n.aspx Bonds
Direct Legislative Any transit purpose DAS formula http://www.oregon.gov/odot/sti Appropriation p/pages/index.aspx Generally Lottery - backed Bonds
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APPENDIX C: PROJECT DESCRIPTIONS
IMPROVEMENT PROJECTS – FACILITIES
Eugene Station Modernization #21-ESMODN-0301001 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 3,000,000 FY 2021-2023 Business Case Justification Total Project 3,000,000 Improvements and maintenance at the Eugene Station located at 11th Avenue and Willamette Street in downtown Eugene. Improvements to the site are broken into two categories: exterior and building improvements.
Passenger Boarding Improvements #19-PBIMPR-0301002 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 1,000,000 FY 2019-2028 Project Initiation Total Project 1,000,000 Improve amenities and support infrastructure at passenger boarding areas.
Bus Lift for Maintenance Bay 1 #20-LIFTB1-0301003 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 450,000 FY 2020-2021 Business Case Justification Total Project 450,000 Acquire and install new vehicle lift for equipment in Bay 1.
Operation Command Control #23-OPERCC-0301004 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 3,500,000 FY 2023-2024 Business Case Justification Total Project 3,500,000 Expand administrative building to include modern operations dispatch, operator report area, training classrooms, restrooms/showers, and recovery areas.
Santa Clara Transit Station #17-SCTSTA-0301005 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5307 Formula - 1738-2018-1 3,000,000 3,000,000 FY 2017-2021 Planning STBG 600,000 600,000 ConnectOregon - 31655 3,000,000 2,831,336 LTD Match 3,700,000 3,662,894 Total Project 10,300,000 10,094,230 Construct new station near Hunsaker Lane and River Road in Eugene, including a Park & Ride. The new facility will accommodate both regular and EmX service, reducing operational delays and improving the customer experience.
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System Facilities Improvements #19-SYSFAC-0301006 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 1,000,000 1,000,000 FY 2019-2028 Project Initiation Total Project 1,000,000 1,000,000 Continued improvement of transit facilities and support infrastructure primarily comprised of projects that respond to internal and external needs.
UO Station South #20-UOSTNS-0301007 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 3,000,000 FY 2020-2021 Business Case Justification Total Project 3,000,000 Replace the current UO Station South as a result of the University of Oregon's (UO) new Classroom and Faculty Office Building site that will be built within the current PLC parking lot.
Hunsaker Development Project #16-HUNSKR-0301008 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 2,208,993 235,000 FY 2016-2022 Planning Total Project 2,208,993 235,000 Disposition of remaining property adjacent to the Santa Clara Transit Station.
IMPROVEMENT PROJECTS - FREQUENT TRANSIT NETWORK
Existing EmX Corridor Improvement #20-FKLNXI-0301009 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 10,650,000 FY 2020-2024 Business Case Justification Total Project 10,650,000 Bus lane and station capacity improvement.
EmX Franklin Blvd Phase1 Transit Stations #19-FKLNST-0301010 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 429,200 429,200 FY 2019 Build, Construction, Assemble ConnectOregon - 30139 325,800 325,800 Total Project 755,000 755,000 Construct two EmX stations (one for either direction of travel) within the City of Springfield’s revised roadway layout.
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Main-McVay Transit Study #19-M/McTS-0301011 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 38,414 38,414 FY 2019-2021 Planning FHWA Transfer 5307 - OR-2018-035-00 335,628 335,628 Total Project 374,042 374,042 A feasibility study is currently being performed along Main Street to Thurston in Springfield and from Springfield Station to Lane Community College. If a need is identified, a Locally Preferred Alternative (LPA) will be selected. After the selection of the LPA, this project would include environmental work required by the National Environmental Policy Act (NEPA), design, and construction of improvement along the corridor. Design and construction will occur only after NEPA approval by the Federal Transit Administration (FTA).
River Road Transit Community Implementation Plan #19-RRTCIP-0301012 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 34,200 34,200 FY 2019 Build, Construction, Assemble TOD - OR-2017-019-00 450,000 450,000 City of Eugene 79,800 79,800 Total Project 564,000 564,000 Collaborative effort between the City of Eugene and LTD to enable transit-oriented development along the River Road Corridor.
West Eugene EmX Extension #12-WEEEXT-0301013 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 3,600,000 400,000 FY 2012-2019 Project Closeout ConnectOregon 1,600,000 750,000 5307-Formula - 1738-2018-2 2,000,000 2,000,000 Oregon Lottery 17,800,000 1,018,274 Federal Small Starts 75,000,000 1,700,000 Total Project 100,000,000 5,868,274 Design, engineering, construction and the purchase of vehicles for the West Eugene EmX Extension. The extension of the EmX green line from the Eugene Station to West 11th avenue west of Commerce Street, which opened for service in September 2017.
MovingAhead #19-MOVAHD-0301014 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 97,286 97,286 FY 2019 Planning FHWA Transfer 5307- OR-2018-025-00 850,000 850,000 Total Project 947,286 947,286 MovingAhead is a cooperative effort of the City of Eugene, LTD, and regional partners in the community to determine what improvements are needed on some of our most important transportation corridors.
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FTN Safety and Amenity Improvements #20-FTNSAI-0301015 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 164,375 164,375 FY 2020-2022 Planning STBG 475,000 475,009 CMAQ 525,000 525,000 Total Project 1,164,375 1,164,384 Using results of the Pedestrian Network Analysis, implement various safety and amenity improvements along the Frequent Transit Network (FTN).
IMPROVEMENT PROJECTS - TECHNOLOGY INFRASTRUCTURE & SYSTEMS
Fare Management System #19-FAREMS-0301016 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 765,000 FY 2019 Business Case Justification Total Project 765,000 Purchase and installation of a fare management system to implement advances in fare media and payment collection. The intent of implementing a fare management system is to simplify the purchase, verification, and accounting system.
Software - CRM #22-CRMSFT-0301017 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 75,000 FY 2022 Business Case Justification Total Project 75,000 Software to manage communications with LTD customers, community members, and stakeholders.
Software - NOVUS Modules #19-NOVUSM-0301018 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 2017 State Transportation Improvement 150,000 FY 2019 Business Case Justification Fund Total Project 150,000 Software in support of the RideSource center, allocated to purchase the Passenger Portal module in NOVUS.
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IMPROVEMENT PROJECTS - NON-CAPITAL PROJECTS
Comprehensive Operations Analysis #19-COMPOA-0301019 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 638,982 638,982 FY 2019 Planning STBG - 1738-2018-9 53,838 53,838 Total Project 692,820 692,820 A detailed study of a transit system designed to identify existing strengths, areas for improvements, and options to improve and increase usage.
Communications Assessment #19-COMASS-0301020 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 150,000 150,000 FY 2019 - 2020 Planning Total Project 150,000 150,000 A detailed study of LTD's communications structure and systems to identify strengths, areas for improvement, and options to increase efficiency and effectiveness.
Mobility as a Service (MaaS) #19-MOBSVC-0301021 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 2017 State Transportation Improvement 2,360,000 FY 2019-2021 Secure Funding Fund Total Project 2,360,000 Procurement and operational expenses for a mobility on demand pilot project to be conducted January-September 2019.
Sustainable Cities Year Program (SCYP) #20-SCYPRG-0301022 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 250,000 FY 2020 Secure Funding Total Project 250,000 A university-community partnership program that matches the resources of the U.S. with one Oregon partner each year to help advance that partner’s sustainability goals.
STIF Grant Administration #19-STIFGA-0301023 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 2017 State Transp Improv Fund 1,350,000 FY 2019 Secure Funding Total Project 1,350,000 LCOG and LTD STIF Administration costs
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STATE OF GOOD REPAIR - FACILITIES
Facilities Assessment #22-FACASS-0302001 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 150,000 FY 2022 Business Case Justification Total Project 150,000 Federal Transit Asset Management (TAM) requirement. Assessment will allow better prediction of corrective maintenance needs and equipment replacement timing in order to keep the facilities functional.
River Road Transit Station Disposal #19-FACASS-0302001 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 100,000 FY 2019 - 2022 Business Case Justification Total Project 100,000 Effort to sell the existing river road transit station asset in a process that is compliant with FTA real estate rules. Tasks may include broker, appraisals, and recording fees. Contingency costs to accommodate asset management/investment should transit service be repositioned to the new Santa Clara Transit Station prior to sale finalization.
Bus Wash Improvements #22-BUSWSH-0302003 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 750,000 FY 2022-2023 Business Case Justification Total Project 750,000 Remove existing bus wash equipment and replace with new.
LED Light Upgrade #25-LEDUPG-0302004 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 500,000 FY 2025-2026 Business Case Justification Total Project 500,000 Replace light fixtures with LED technology in the Glenwood Administration Building and Fleet Building.
Glenwood Fire System Update #22-FIREUP-0302005 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 150,000 FY 2022 Business Case Justification Total Project 150,000 Modify existing fire systems to an addressable system with strobes and horns.
Welding Bay Relocation #22-WELDBR-0302006 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 150,000 FY 2022 Business Case Justification Total Project 150,000 Relocate welding bay to an area that does not conflict with other work areas.
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Clock Improvements #25-CLOCKI-0302007 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 100,000 FY 2025 Business Case Justification Total Project 100,000 Replace the existing/original clocks throughout the Eugene Station. This is to provide reliable/accurate information for passengers and operators.
Heat Pump Replacement – Eugene Station #20-ESHTPR-0302008 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 230,000 FY 2020-2021 Business Case Justification Total Project 230,000 Replace existing heat pumps at the Eugene Station, 30 total, with new ones.
Overhead Door Replacement #20-OVDRRP-0302009 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 250,000 FY 2020-2021 Business Case Justification Total Project 250,000 Replace all original overhead doors and operators throughout the Glenwood operational campus.
Bus Gate Improvements #20-BUSGTI-0302010 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 550,000 FY 2020-2021 Business Case Justification Total Project 550,000 Provide reliable, automated bus yard entrance gates that secure the perimeter, allow for a staging area that does not block the public right-of-way, and accommodates future porter or staff access checkpoint.
Fleet Generator Fuel Tank #22-FGFTNK-0302011 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 30,000 FY 2022 Business Case Justification Total Project 30,000 Provide a double-walled fuel tank for the generator stored at the south side of the Fleet Building.
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STATE OF GOOD REPAIR - FLEET
Accessible Services Vehicle Replacement #19-ASVEHR-0302012 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 149,790 149,790 FY 2019 Project Initiation STF - FY18 7,043 7,043 DOT - 32197 61,534 61,534 5310 - OR-16-X045 304,871 304,871 5310 - OR-2017-026-00 232,854 232,854 5309 - OR-04-0049 214,057 214,057 Total Project 970,149 970,149 The purchase of replacement and expansion vehicles for the provision of Accessible Services such as the American with Disabilities Act complementary paratransit service.
Diamond Express Vehicle #19-DMXVEH-0302013 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE DOT - 31455 169,069 169,069 FY 2019 Project Initiation STF - out of district 34,629 34,629 Local - City of Oakridge 130,000 130,000 Total Project 333,698 333,698 The replacement of the highly problematic Diamond Express vehicle, currently being covered by an old 300 series bus. The communities of Oakridge and Westfir have come to depend on Diamond Express to access the metro area. The service acts as a lifeline and connects residents to local hospitals, shopping, schools, and employment.
Florence/Yachats Vehicle #19-F/YVEH-0302014 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE STF - 31386 10,270 10,270 FY 2019 Project Initiation DOT 5311 - 31675 89,730 89,730 Total Project 100,000 100,000 This vehicle is being paid for by a special one-off ODOT grant especially for this program. This vehicle will be a connector for Yachats and Florence. It will help the Yachats community have more access to medical care, education, and services for daily living.
Rhody Express Vehicle #19-RHXVEH-0302015 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5310 & STF or Direct Disb 100,000 100,000 FY 2019 Project Initiation Total Project 100,000 100,000 This vehicle is not programmed for replacement this year but will need to be replaced in the next two years or so. The Florence community has come to depend on the Rhody Express as their transportation throughout the area. This service connects residents to local hospitals, shopping, schools, and employment.
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Mobility as a Service Vehicle #19-MOBVEH-0302016 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE STIF - 2019 100,000 FY 2019 Secure Funding Total Project 100,000 The purchase of a new vehicle for the provision of mobility on demand services.
Miscellaneous Equipment #19-MISCEQ-0302017 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE TBD 100,000 FY 2019-2020 Business Case Justification Total Project 100,000 The purchase of miscellaneous equipment for the administration/operation of transportations services. This includes equipment to service vehicles to keep them in good repair and equipment to increase safety and bus maintenance.
Non-Revenue Vehicles #20-NREVVH-0302018 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 96,000 FY 2020-2021 Business Case Justification TBD 384,000 Total Project 480,000 The purchase of replacement and additional non-revenue vehicles used to support LTD’s departmental vehicle needs. This includes vehicles used for operations, transportation supervision, facilities services, fleet maintenance, and other operations and administration requirements.
Five 40-foot Electric Buses(No/Low) #20-40FTEV-0302019 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 609,890 609,890 FY 2020 Project Initiation 5339 - OR-2018-012-00 3,479,675 3,479,675 STIF 550,000 550,000 Total Project 4,639,565 4,639,565 Procurements of five additional 40-foot electric buses to replace aging fleet.
Five 40-foot Buses in 2019 #19-40FT19-0302020 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 852,745 852,745 FY 2019 Project Initiation 5307 - OR-95-X055-02 2,072,328 2,072,328 5339 - OR-2017-015-00 943,814 943,814 5337 - OR-2017-016-00 331,113 331,113 Total Project 4,200,000 4,200,000 Procurement of five 40-foot electric buses in fiscal year 2019 to replace aging fleet.
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Fleet Procurement Plan #19-FLTPRP-0302021 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 14,307 FY 2019 Business Case Justification STBG 125,000 Total Project 139,307 Transit vehicles have a lifespan of approximately 12 years. As LTD considers further electrification of its fleet, as well as other fuel types, it will need to determine how to make that transition and what types of vehicles will allow it to continue to provide high-quality service to the community while lowering its environmental impact and controlling operating and maintenance costs. This plan will assist LTD in strategically investing in its fleet during this transition period and also in understanding what mix of vehicle types will maximize operational capacity in the long run. The Fleet Procurement Plan will also help LTD to understand when the capital costs of replacing transit vehicles is more cost effective than maintaining older vehicles.
Electric Bus Fleet Procurement #19-EBUSPR-0302022 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 168,673 FY 2019-2021 Business Case Justification CMAQ 1,000,000 Total Project 1,168,673 Transit vehicles have a lifespan of approximately 12 years. In its effort to be fiscally responsible, LTD has maintained many of its vehicles beyond 12 years. However, as vehicles age, maintenance costs increase, and this increase eventually offsets any savings generated by delaying the purchase of new vehicles. Many of LTD’s vehicles are at the appropriate point in their lifespan to consider replacement. LTD’s Capital Improvements Program identifies more than $30,000,000 in vehicle replacement needs during the FFY18-21 grant period. Therefore, LTD is requesting $1,000,000 in STBG funds to assist in the purchasing of two 40-foot, all-electric, transit buses. Each 40-foot, all-electric bus is expected to cost approximately $850,000 for a total project cost of approximately $1,700,000.
Replacement Parts - ACM #19-ACMPTS-0302023 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 175,560 175,560 FY 2019-2021 Project Initiation 5307 Formula - 1738-2018-8 702,240 702,240 Total Project 877,800 877,800 The purchase of replacement parts that are failing and/or unreliable as they have reached the end of their useful lives. This will be used for major component replacements on qualified buses as covered in the FTA circular.
Spare Parts for Tooling for16200 Series Buses #19-TOOLSP-0302024 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 67,467 64,467 FY 2019 Project Initiation 5309 - OR-04-0038 269,869 269,869 Total Project 337,336 334,336 Procurement of spare parts, tooling, and training for 16200 series 2016 New Flyer buses.
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Five 60-foot Diesel Bus Procurement #19-60FTDL-0302025 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 786,127 786,127 FY 2019 Project Initiation 5339 - 1738-2018-3 967,350 967,350 5339 - OR-2016-020-01 582,947 582,947 5309 - OR-03-0122-01 1,336,346 1,336,346 5337 - 1738-2018-3 257,871 257,871 Total Project 3,930,641 3,930,641 The procurement of the 60-foot diesel buses will replace aging fleet.
One 40-foot Diesel/Hybrid Bus #19-40FTDH-0302026 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 114,011 114,011 FY 2019 Rollout, commissioning, active 5339 - OR-2018-021-00 646,062 646,062 Total Project 760,073 760,073 Procurement of one 40-foot diesel/hybrid bus to replace aging fleet.
Spare Parts for Vehicles #19-VEHPTS-0302027 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 80,200 FY 2019-2021 Business Case Justification 5307 320,800 Total Project 401,000 The purchase of critical replacement parts to avoid downtime and disruption to service.
STATE OF GOOD REPAIR - SAFETY & SECURITY
Non-Revenue Security Vehicle #20-SECVEH-0302028 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE LTD Match 9,600 FY 2020 Business Case Justification TBD 38,400 Total Project 48,000 The current vehicle is ten years old and sustained body damage from an accident two years ago, which was repaired. Since then there have been times that the vehicle has not been available because of ongoing issues, which seems to be associated with the accident damage. Currently, this issue has been rectified, but there still is the potential for more issues in the future.
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STATE OF GOOD REPAIR - HARDWARE
Hardware #19-HARDWR-0302029 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 2,252,000 FY 2019-2023 Business Case Justification Total Project 2,252,000 Purchase and installation of servers and equipment that supports core data processing, disaster recovery, and operational support equipment.
STATE OF GOOD REPAIR - SOFTWARE
VoIP Replacement #22-VOIPRP-0302031 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 250,000 FY 2022 Business Case Justification Total Project 250,000 Purchase and installation of voice over IP replacement.
Intrusion Detection System #19-INTDTC-0302032 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 75,000 FY 2019 Business Case Justification Total Project 75,000 Install IPS to scan the networks and prevent exploits.
HASTUS and MIDAS Upgrade #19-HASMID-0302033 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 600,000 FY 2019 Business Case Justification Total Project 600,000 Upgrade HASTUS to current version. Replace MIDAS with a HASTUS module.
Other Software #20-OTHSFT-0302034 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 2,060,000 FY 2020-2022 Business Case Justification Project Total 2,060,000 Purchase and installation of software that supports core data processing, disaster recovery, and operational support equipment.
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STATE OF GOOD REPAIR - NON-CAPITAL
Disaster Recovery Study #19-DISREC-0302032 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 100,000 FY 2019-2028 Business Case Justification Total Project 100,000 Study the options and cost associated with a disaster recovery plan.
AWS Vcenter #21-AWSVCT-0302033 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 400,000 FY 2021-2028 Business Case Justification Total Project 400,000 Project to allow moving computing resources to cloud-based model using AWS's Vcenter services.
Mobile Device Management #19-MOBDEV-0302034 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 60,000 FY 2019-2028 Business Case Justification Total Project 60,000 Purchase mobile device management software to control tablets and phones.
Intrusion Prevention (Proxy Service) System #20-INTPRV-0302035 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 90,000 FY 2020-2028 Business Case Justification Total Project 90,000 Network security/threat prevention technology to detect and prevent LTD service disruptions due to malware and other cyber- attacks.
HR Software #20-HRSFTW-0302036 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 90,000 FY 2020-2028 Business Case Justification Total Project 90,000 Human resource software to improve efficiencies.
Cloud File Storage #21-CLDSTG-0302037 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 80,000 FY 2021-2028 Business Case Justification Total Project 80,000 Set up cloud-based storage.
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Data Warehousing #19-DATAWH-0302038 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Fund 900,000 FY 2019 Business Case Justification Total Project 900,000 For the purpose of procuring software, professional services, consulting, and potentially cloud hosting to consolidate and create a data warehouse that would encompass data from Operations systems, Finance systems, Planning and Scheduling systems, and potential Electronic Fare Collection systems.
PREVENTATIVE MAINTENANCE
Preventative Maintenance #19-PREVMN-0103001 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5307 Formula - OR-2018-023 3,360,000 3,360,000 FY 2019 Secure Funding General Fund 840,000 840,000 Total Project 4,200,000 4,200,000 Preventative maintenance on federal assets to improve their performance, safety and longevity.
ACCESSIBLE SERVICES – OUT-OF-DISTRICT
Rural ADA Fleet Preventative Maintenance #19-ODRFLT-0154001
FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5310 - 32197 11,844 11,844 FY 2019 Rollout, Commissioning, STF/State - 31386 4,400 4,400 Active STF - 32010 1,356 1,356 Total Project 17,600 17,600 Out-of-district paratransit and rural fleet preventive maintenance.
Diamond Express Preventative Maintenance #19-DMEXPM-0154002 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5311 - 31971 10,271 10,271 FY 2019 Rollout, Commissioning, General Fund 2,568 2,568 Active Total Project 12,839 12,839 Diamond Express preventive maintenance.
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Florence/Yachats #19-F/YACH-0154003 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE STF/State - 31386 286,410 286,410 FY 2019 Rollout, Commissioning, General Fund (in kind) 12,550 12,550 Active Total Project 298,960 298,960 Twelve-month pilot project connecting Florence and Yachats to provide public transportation along the only unserved gap along the entire West Coastal highway.
Oakridge Diamond Express #19-OAKDMX-0154004 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE Farebox 32,347 32,347 FY 2019 Rollout, Commissioning, Local Funds 12,000 12,000 Active Transit Network/Intercity Connection- 84,091 84,091 31971 STF - 32010 58,000 58,000 Total Project 186,438 186,438 Service in and between Oakridge and metro area.
Rhody Express #19-RHDYXP-0154005 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE Local Funds 36,500 36,500 FY 2019 Rollout, Commissioning, 5311 - 31923 76,328 76,328 Active STF - 32010 61,270 61,270 Total Project 174,098 174,098 The Rhody Express is a local shuttle service within the city limits of Florence (plus a stop at the local tribal casino four miles outside the city limits) that is operated by River Cities Taxi.
ACCESSIBLE SERVICES - IN DISTRICT
Metro ADA Fleet Preventative Maintenance #19-A&RFLT-0154006 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5310 - 32197 300,954 300,954 FY 2019 Rollout, Commissioning, STF - 32010 34,445 34,445 Active Total Project 335,399 335,399 In-district paratransit and rural fleet preventive maintenance.
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Crucial Connections #19-CRUCON-0154007 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5310 - 32197 4,486 4,486 FY 2019 Rollout, Commissioning, STF - 32010 513 513 Active Total Project 4,999 4,999 Transportation to relieve an immediate (non-emergency) or evolving situation when no other transportation option can be identified; offers quick relief to allow time to formulate long-term resolution. Crucial Connections pays for a limited number of trips that are situation specific and is administered through the RideSource Center.
DD Services #19-DDSRVC-0154008 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE Federal Funds through DHS 1,800,000 1,800,000 FY 2019 Rollout, Commissioning, Active General Funds 612,000 612,000 Total Project 2,412,000 2,412,000 Transportation for eligible individuals who get vocational benefits through Lane County Developmental Disabilities Services. This is shared cost service offered through the RideSource Call Center.
Lane County Coordination Mobility Management #19-MOBMGT-0154009 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5310 - 32197 148,657 148,657 FY 2019 Rollout, Commissioning, STF - 32010 17,015 17,015 Active Total Project 165,672 165,672 Lane Transit District oversees the coordination of transportation and transportation eligibility across a variety of transportation programs, including ADA paratransit, Medicaid Medical (NEMT) and Non-Medical, Veterans Transportation, and Crucial Connections (gap-based transportation) under its Mobility Management Program. Transportation Eligibility Assessments are conducted mostly in the homes of participants by a trained Transportation Coordinator. Assessments are conducted through three agencies, coordinated by Lane Council of Governments: LCOG, White Bird Clinic, and Alternative Work Concepts.
Mental Health and Homeless #19-MENH&H-0154010 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5310 - 32197 88,249 88,249 FY 2019 Rollout, Commissioning, STF - 32010 10,101 10,101 Active Total Project 98,350 98,350 Mental health transportation services in partnership with White Bird Clinic provides basic transportation for clients experiencing severe persistent mental illness who are elderly, veterans, unhoused, and at/or below the national poverty level. The service is cost effective to the community by reducing crisis care for clients.
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Metro ADA Ops and Shopper Services #19-OP&SHP-0154011 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE Farebox Revenue 300,000 300,000 FY 2019 Rollout, Commissioning, 5310 Formula - OR-2018-024 232,138 232,138 Active 5310 - 32197 674,995 674,995 General Funds 1,642,868 1,642,868 Total Project 2,850,001 2,850,001 This is origin-to-destination service within the metro area for people unable to use regular bus service (some or all of the time) because of a disabling condition. RideSource ADA meets the FTA-mandated ADA requirements, serving a ¾-mile boundary around the fixed-route service. The Shopper is a low cost, once a week, neighborhood shopping shuttle operating within the same metro ADA boundary. The driver assists people with their groceries and packages. It is currently operated by Medical Transportation Management. Transportation coordinators from White Bird Clinic, Alternative Work Concepts and Senior and Disabled Services (S&DS) make in-person evaluations to determine eligibility. S&DS is a division of the Lane Council of Governments and the local Area Agency on Aging.
Pearl Buck #19-PRLBCK-0154012 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5310 - 32197 86,850 86,850 FY 2019 Rollout, Commissioning, Local Funds 67,000 67,000 Active Total Project 153,850 153,850 Pearl Buck Center contracts with RideSource to transport at-risk children attending Pearl Buck Preschool. RideSource is a central partner with Pearl Buck Center in providing children whose parents have cognitive disabilities with safe, dependable, door-to- door transportation to a specialized preschool program.
Service Animal Pilot #19-SVANML-0154013 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE STF/State - 31386 56,500 56,500 FY 2019 Rollout, Commissioning, General Funds 30,000 30,000 Active Total Project 86,500 86,500 A service animal “paw print” program, which expedites boarding processes.
South Lane Services #19-SLSRVC-0154014 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE STF - 32010 89,945 89,945 FY 2019 Rollout, Commissioning, Active Total Project 89,945 89,945 South Lane Wheels (SLW) provides service to the general public in the rural areas of South Lane County, including the communities of Cottage Grove, Dorena, Lorane, London, and Creswell, with transportation to Eugene-Springfield. This project provides matching for SLW's 5311 funding. Without SLW, the cost of providing transportation to the outlying areas would overtax the remaining system, create a service gap that may force residents to move to urban areas, and potentially undermine the effectiveness of the remaining businesses and community services.
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Transit Host #19-TRHOST-0154015 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5310 - 32197 69,056 69,056 FY 2019 Rollout, Commissioning, STF - 32010 7,904 7,904 Active Total Project 76,960 76,960 Alternative Work Concepts contracts with Lane Transit District to provide the Transit Host Program, which allows people who otherwise would use paratransit services the additional support needed to use the fixed-route system for their routine trips. Transit hosts are located at the main downtown transfer station to assist with scheduled transfers from one bus to another, which enables people to reach their final destination. This added support mechanism results in a great cost savings to LTD and, more importantly, means greater independence, self-worth, and empowerment to people with significant disabilities.
Travel Training #19-TRVLTR-0154016 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5310 - 32197 66,140 66,140 FY 2019 Rollout, Commissioning, STF - 32010 7,367 7,367 Active Total Project 73,507 73,507 Alternative Work Concepts contracts with Lane Transit District to provide travel training to people with disabilities on the fixed- route bus system.
Veterans Transportation #19-VETTRP-0154017 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE 5310 - 32197 8,973 8,973 FY 2019 Rollout, Commissioning, STF - 32010 1,027 1,027 Active Total Project 10,000 10,000 Transportation for service members, veterans, and their families. Most trips funded are for critical medical needs or to provide a short-term stop gap solution while a permanent transportation plan is implemented in conjunction with the VA hospitals, Disabled American’s Veteran’s transportation program, and volunteers.
Volunteer Coordination #19-VOLCRD-0154018 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE STF/State - 31386 108,700 108,700 FY 2019 Rollout, Commissioning, General Fund (LTD Staff) 7,300 7,300 Active Total Project 116,000 116,000 The RideSource Call Center works to provide door-through-door service for people who need a high level of assistance and do not have other transportation options. Medical Transportation Management, Senior & Disabled Services, and the Senior Companion Program all participate in the support and recruitment of volunteers. Some volunteer programs provide long- distance transportation services to and from medical appointments. This program funds recruitment, retention and training of volunteer drivers.
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Volunteer Reimbursement #19-VOLRMB-0154019 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE STF - 32010 7,693 7,693 FY 2019 Rollout, Commissioning, 5310 - 32197 67,210 67,210 Active Local Funds 19,543 19,543 Total Project 94,446 94,446 This is a door-through-door service for people who need a high level of assistance and do not have other transportation options. Medical Transportation Management (MTM), Senior & Disabled Services, and the Senior Companion Program all participate in the support and recruitment of volunteers. Volunteer drivers using their own cars receive a per mile reimbursement. MTM volunteers often use agency vehicles. The program serves older adults and people with disabilities throughout Lane County.
MEDICAID
NEMT - State Reimbursed #19-NEMTSR-0165001 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE Oregon Health Authority 527,175 527,175 ONGOING Rollout, Commissioning, General Fund 13,200 13,200 Active Total Project 540,375 540,375 Non-emergency medical transportation - state reimbursed.
NEMT - Trillium #19-NEMTTR-0165002 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE Trillium CHP 8,902,600 8,902,600 ONGOING Rollout, Commissioning, General Fund 222,500 222,500 Active Total Project 9,125,100 9,125,100 Non-emergency medical transportation - Trillium reimbursed.
Waivered - Non-Medical #19-WAVNMD-0165003 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE Oregon Department of Human Services 788,000 788,000 ONGOING Rollout, Commissioning, General Fund 275,000 275,000 Active Total Project 1,063,000 1,063,000 Waivered transportation is non-medical rides for low-income seniors and disabled persons living outside of nursing facilities. Rides are for basic needs, including grocery shopping, social outings, church, and hair care.
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POINT2POINT
Drive Less Connect #19-DLCONN-0146001 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE ODOT - 32517 41,410 41,410 FY 2019-2021 Rollout, Commissioning, Total Project 41,410 41,410 Active Point2point manages the Drive Less Connect ridesharing database for this region. Included with this effort is year-round outreach and education on how to use the program, encouraging carpooling and the tracking of transportation options trips along with the preparation and leadership of Lane County-wide participation in the Oregon Drive Less Challenge held in the early fall each year.
Employer Transportation Coordinator Toolkit #19-TOOLKT-0146002 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE ODOT - 32359 15,362 15,362 FY 2019 Rollout, Commissioning, Active Total Project 15,362 15,362 Develop a host of tools for the local business employer transportation coordinators to use to assist their employees with accessing transportation options information. The project is designed to develop a Transportation Options (TO) Liaison Toolkit to create a cadre of community transportation option information specialists.
Safe Routes to School Assistants #19-SRTSAS-0146003 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE STBG - OR-2018-026 45,762 45,762 FY 2019-2023 Rollout, Commissioning, General Fund (in kind) 4,700 4,700 Active Total Project 50,462 50,462 Safe Routes to School (SRTS) program assistants work closely with the school district SRTS coordinators implementing enhanced SRTS encouragement events, expanded education and outreach services at the three local school districts (Bethel, Eugene, and Springfield). This program has proven to affect behavior change and school age travel choices to and from school.
Smart Routes to School Bike Parking #19-SMTBKP-0146004 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE CMAQ 1738-2018-10 72,681 72,681 FY 2019-2020 Rollout, Commissioning, General Fund 7,464 7,464 Active Total Project 80,145 80,145 Develop short-term bicycle parking at three local school districts to improve the worst bike parking supply as rated in the Safe Routes to School (SRTS) Regional Bicycle Parking Assessment.
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SmartTrips 3 #19-SMRTP3-0146005 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE ODOT STIP Enhance FY15-18 89,730 FY 2019 Business Case Justification City of Eugene 10,270 Total Project 100,000 SmartTrips is a household outreach program that shares customized transportation options-related materials along with conducting local transportation-themed events that highlight local amenities that can be accessed by using transportation options. It is modeled after social science behavior change theory programs and has a proven mode shift effect after the program intervention. This program is focused on the Churchill neighborhood and will conclude in late fall of 2018.
SmartTrips New Resident #19-SMRTNR-0146006 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE Flex Funds 125,000 FY 2019-2021 Secure Funding General Fund 12,838 Total Project 137,838 This pilot project develops a regional SmartTrips New Resident program. SmartTrips is a comprehensive approach to reducing drive-alone trips and increasing biking, walking, and public transit in targeted geographic areas of the city. Key components of the program will be tailored neighborhood specific information mailed or delivered in person to new residents in the Lane MPO area giving the new residents access to relevant and current transportation options they can use for some of all of their local trips. Follow-up phone calls and/or e-mails will be used whenever possible to assist the new residents with their travel options questions or perceived barriers for use of some travel modes. In addition, encouragement– resource newsletters will be sent to participant throughout the pilot once they engage.
Safe Routes to School Bike Ped Program Expansion #19-BKPEDX-0146007 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE CMAQ 150,000 FY 2019-2021 Secure Funding City of Eugene 15,405 Total Project 165,405 The regional Safe Routes to School (SRTS) mission is to serve a diverse community of parents, students, and organizations advocating for and promoting the use of transportation options including active transportation and the practice of safe bicycling and walking to and from schools throughout the Central Lane MPO area. The Eugene-Springfield SRTS program provides in class pedestrian safety to second graders and in-class bicycle safety education to fifth or sixth graders throughout the regional school districts. These programs teach students how to walk and bike safely; they also encourage active travel and promote safe travel behaviors, which in turn can result in future safe drivers.
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Safe Routes to School Regional Program #19-SRTSRG-0146008 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE STBG Springfield - 1738-2018-10 15,176 15,176 FY 2019-2021 Rollout, Commissioning, FHWA Transfer 5307 - OR-2018-026 39,000 39,000 Active STBG - Bethel - 1738-2018-10 39,471 39,471 STBG - 4J - 1738-2018-10 88,641 88,641 Springfield School - HU-19-10-09 44,745 44,745 Bethel - FHWA Transfer 5307 OR-2018-026 4,054 4,054 4J - FHWA Transfer OR-2018-026 9,103 9,103 Total Project 240,190 240,190 The project supports funding for three district Safe Routes to School (SRTS) programs in order to maintain the current level of K-8 programming in the 4J, Bethel, and Springfield school districts from FFY 2019-2021.
Transportation Options #19-TRANOP-0146009 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE FHWA Transfer 5307 - OR-2017-024 300,000 300,000 FY 2019-2021 Secure Funding ODOT - REGION 2 - 32517 94,571 94,571 GENERAL FUNDS 5,000 5,000 Total Project 399,571 399,571 This program provides a variety of positive marketing opportunities for LTD and more importantly provides options for the regions travelers to use a variety of transportation options in the region. Point2point does extensive year-round outreach and education about how to use the options and does a great deal of education on how to access and trip plan using the LTD fixed-route and accessible services transportation. The face-to-face outreach component provides a human face to the services we provide. Direct services include the management of the Valley Vanpool Program (17 vans), Emergency Ride Home, Drive Less Connect Ridesharing software for Lane County, lead the Business Commute Challenge and the Oregon Drive Less Challenge in Lane County, and lead the Regional Safe Routes to Schools Program.
UO Gateway SmartTrips #19-SMTUOG-0146010 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE STP - OR-95-X030 180,000 180,000 FY 2019-2021 Rollout, Commissioning, Active Total Project 180,000 180,000 LTD will conduct public outreach (SmartTrips) relative to the enhanced EmX service, which will be beneficial to the business community. Increasing awareness of transportation resources and the various options available, in addition to the enhanced EmX service, will facilitate the establishment of long-term and sustainable transportation practices.
SRTS outreach and encouragement #19-SRTSOE-146011
FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE CMAQ 90,000 90,000 FY 2019 Rollout, Commissioning, Active 22,500 22,500 Total Project 112,500 112,500 Safe Routes to schools outreach and encouragement activities
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Vanpool #19-VNPOOL-0146012 FUNDING SOURCE BUDGET REMAINING TIMELINE PROJECT PHASE General Funds 185,000 185,000 FY 2019 Rollout, Commissioning, Active Total Project 185,000 185,000 Operation of Point2point-Valley Vanpool program. Manage interest and help conduct outreach on the vanpool program and help attract new riders. Manage issues with the vanpools as they arise. Manage pick up and drop off locations.
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LTD REGULAR BOARD MEETING October 17, 2018 Page 74 of 129 AGENDA ITEM SUMMARY
DATE OF MEETING: October 17, 2018
ITEM TITLE: CONSENT CALENDAR
PREPARED BY: Camille Gandolfi, Clerk of the Board
ACTION REQUESTED: Approval of Consent Calendar items
BACKGROUND: Issues that can be explained clearly in the written materials for each meeting, that are not expected to draw public testimony or controversy, are included in the Consent Calendar for approval as a group. Board members can remove any item from the Consent Calendar for discussion before the Consent Calendar is approved each month.
The Consent Calendar for October 17, 2018, consists of: . Approval of Minutes of the September 19, 2018, Special Board Meeting / Work Session . Approval of Minutes of the September 19, 2018, Regular Board Meeting . Approval of Delegated Authority Report – September
ATTACHMENT: 1) Minutes of the September 19, 2018, Special Board Meeting / Work Session 2) Minutes of the September 19, 2018, Regular Board Meeting 3) Delegated Authority Report – September
PROPOSED MOTION: I move adoption of LTD Resolution No. 2018-10-17-38; It is hereby resolved that the Consent Calendar for October 17, 2018, is approved as presented [amended].
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LANE TRANSIT DISTRICT
REGULAR BOARD MEETING/WORK SESSION
Wednesday, September 19, 2018
Pursuant to notice given to The Register-Guard for publication on September 12, 2018 and distributed to persons on the mailing list of the District, the Board of Directors of the Lane Transit District (LTD) held a Special Board Meeting/Work Session on Wednesday, September 19, 2018, beginning at 3:30 p.m., at the LTD Board Room, 3500 E. 17th Avenue, Eugene, Oregon.
Present: Gary Wildish, President Carl Yeh, Vice President Kate Reid, Secretary Don Nordin, Treasurer Ed Necker Steven Yett Aurora Jackson, General Manager Camille Gandolfi, Clerk of the Board Dana Shinners, Minutes Recorder
Absent:
CALL TO ORDER/ROLL CALL — Mr. Wildish convened the meeting and called the roll.
PRELIMINARY REMARKS BY BOARD PRESIDENT — There were no remarks.
COMMENTS FROM THE GENERAL MANAGER — There were no comments.
ANNOUNCEMENTS AND ADDITIONS TO THE AGENDA — There were no announcements or agenda changes.
ITEMS FOR INFORMATION AT THIS MEETING
MovingAhead — Transportation Planning Engineer Chris Henry thanked the Board for the opportunity to speak. He shared that MovingAhead seeks to improve multimodal transit service and support economic development. He said that people want safe, reliable transportation and want a transit system that supports a livable community.
Mr. Henry dedicated the project Kurt Corey, Eugene Public Works Director, who passed away.
Mr. Henry reviewed the policy direction.
Senior Project Manager Sasha Luftig presented the five corridors involved in Moving Ahead; Highway 99, Martin Luther King Blvd., River Road, and 30th Avenue to LCC. She shared that the project is scalable and can be implemented in phases.
Mr. Necker asked the presenters to discuss the benefits of looking at more than one corridor at a time.
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Ms. Luftig replied that it helps to efficiently use resources and integrate environmental and land use planning. She also shared that the funding availability for the project is unknown, but there is a possibility for a FTA Small Starts grant.
Mr. Henry added that they are looking at the whole system in order to provide flexibility in how we invest in the community.
Mr. Necker said some corridors may not require enhancements. Ms. Luftig responded that these could qualify for Small Starts.
Ms. Luftig shared that the corridors were identified in early 2015 and then brought to the community for discussion. In spring 2016, the alternative analysis took place.
Mr. Henry reported that community workshops were held in May 2015. He stated that the community was involved in the design process and refinement.
The presenters showed a video on MovingAhead, which is available in both English and Spanish. Ms. Luftig said that the video has been useful in explaining the project to the public.
Ms. Luftig said that the Alternatives Analysis Report was released on September 10, which marked the start of the 30-day comment period. This comment period is focused on which corridors and components are most important to the community.
Mr. Yett asked what steps the City of Eugene has taken to encourage people to watch the video and participate during the 30-day comment period.
Mr. Henry replied that the City has issued a press release, a City Council newsletter article, and is advertising on social media.
Mr. Yett asked if the City has involved the Chamber or other local businesses. Mr. Henry replied that they have a meeting scheduled with the Chamber.
Mr. Henry noted that the city has been building relationships and have had meetings for years.
Public Information Officer Therese Lang commented that JLA Public Involvement has communicated through LTD email list. She said that Lane County Metro TV is running the video and it will be sent to another station.
Ms. Luftig added that the City is holding 10 listening sessions for businesses and under-served groups (including Latino youth, seniors, and others).
Ms. Nordin asked if JLA is researching all groups and if there is statistical analysis to confirm this. Ms. Luftig responded that the online survey and open houses include demographic questions.
Ms. Yett commented that self-selective surveys are not representative by default.
Ms. Reid stated that she wondered if the businesses along the corridor have been engaged since the first outreach effort. Ms. Luftig replied that the City encouraged businesses to sign up for e-newsletter and has sent multiple letters to potentially-impacted property owners. She reported
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that the City has had 25 to 30 one-on-one meetings with property owners. Mr. Henry added that they have learned a lot through those conversations.
Ms. Luftig summarized the alternatives analyzed.
Highway 99 — Mr. Necker asked if crossings will be signalized. Ms. Luftig replied that they will.
Mr. Reid asked why EmX Systemwide Annual Operating Cost is not supported by project criteria. Ms. Luftig answered that the measurement shows grey because it is a higher cost than other alternatives.
Ms. Luftig explained that people are typically willing to walk a quarter mile for bus and a half mile for EmX.
River Road — Mr. Necker asked if River Road has on-demand signal lights that would be affected by crossings and impact LTD schedules.
Mr. Henry responded that different schedules for different times can be created to provide priority for transit.
30th Avenue and LCC Corridor — Mr. Yett asked why there was a drop in ridership under Transit Performance. Ms. Luftig replied that the report is working under the assumption that we might not need to use Route 81, therefore there is a decrease in frequency. She added that the assumption could be adjusted, if needed.
Ms. Luftig stated that the alternatives are similar, with the difference being in the Pearl Oak couplet. Mr. Henry noted that these streets may become two way in the future, and the alternatives practice future-proofing.
Coburg Road — Ms. Luftig shared that this corridor has the most constraints with the existing right of way. She explained that EmX would use single dedicated transit lanes when approaching an intersection and be in mixed traffic after that point.
Martin Luther King Jr. Blvd — Ms. Luftig presented the alternatives with the intent to slow traffic and improve crossings.
Mr. Yeh asked why EmX can’t achieve time savings. Ms. Luftig explained that the models are not factoring in much transit priority. Mr. Yeh said it may also have to do with congestion.
Ms. Reid asked if the model was based on 15-minute service. Ms. Luftig answered that it is based on 10-minute service for EmX and 15-minute service for the enhanced corridor.
Mr. Yeh asked about alternative methods for funding EmX. Ms. Luftig replied that a Small Starts grant would allow for a 50/50 split with federal funding.
Mr. Wildish commented that the amenities are significantly better for EmX over the Enhanced Corridor. Mr. Henry replied that both options are similar for walking and biking.
Mr. Wildish said that amenities on River Road seem significantly different. Ms. Luftig replied that both options provide a higher level of safety and access for bicycles. Mr. Henry said that sidewalks and crossings are the same between the two alternatives.
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Mr. Nordin asked how safety is evaluated. Ms. Luftig responded that Traffic Transit Specialists provide evaluations of how safety and access is improved.
Mr. Necker asked if ridership numbers are higher on EmX because of frequency. Ms. Luftig confirmed this and said that the model gives EmX more priority because it is a higher level of transit infrastructure/amenities.
Mr. Luftig stated that joint work sessions and public hearings are proposed for COE and LTD.
Mr. Wildish asked how the work session with the City went. Ms. Luftig replied that the City appreciated the level of effort and detail and is excited about getting to the end point. She reported that people talked about emerging technology and were supportive of investment.
Principal Planner Terri Harding added that City Council expressed a lot of interest in transit and excitement to collaborate.
Ms. Luftig encouraged the Board to attend an open house online or in-person.
Ms. Luftig shared she is transitioning into a new position with Lane County. She expressed gratitude in working with the Board on MovingAhead.
Mr. Yeh recalled when MovingAhead was just starting and thanked Ms. Luftig for all her work.
ADJOURNMENT — Mr. Wildish adjourned the meeting at 4:59 p.m.
LANE TRANSIT DISTRICT: ATTEST:
______Kate Reid Camille Gandolfi Board Secretary Clerk of the Board
Date Approved: ______
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LANE TRANSIT DISTRICT
REGULAR BOARD MEETING
Wednesday, September 19, 2018
Pursuant to notice given to The Register-Guard for publication on September 12, 2018, and distributed to persons on the mailing list of the District, the Board of Directors of the Lane Transit District (LTD) held a regular board meeting on Wednesday, September 19, 2018, beginning at 5:30 p.m., at the LTD Board Room, 3500 E. 17th Avenue, Eugene, Oregon.
Present: Gary Wildish, President Carl Yeh, Vice President Kate Reid, Secretary Don Nordin, Treasurer Ed Necker Steven Yett A.J. Jackson, General Manager Dwight Purdy, General Counsel Camille Gandolfi, Clerk of the Board Dana Shinners, Minutes Recorder
Absent:
CALL TO ORDER/ROLL CALL — Mr. Wildish convened the meeting and called the roll.
PRELIMINARY REMARKS BY BOARD PRESIDENT — Mr. Wildish shared that Bus Operator Carl Faddis passed away on Monday. He called for a moment of silence. He said that more information will come soon on the reception service.
COMMENTS FROM THE GENERAL MANAGER — Ms. Jackson notified the Board that there is a poll to confirm the dates for naming the RideSource center in honor of Mr. Ed Necker.
ANNOUNCEMENTS AND ADDITIONS TO THE AGENDA — There were no announcements or changes to the agenda.
BOARD CALENDARS — Ms. Jackson shared that she is traveling from September 21 to October 1 for AFTA. She said she will still be responding to emails during that time. She explained that more information on MovingAhead open houses can be found on the Board SharePoint Calendar. The Budget Committee will meet on October 9 and into October 10 if needed to review the Community Investment Plan.
Mr. Necker said that he is not available for a tentative work session on October 17.
EMPLOYEE OF THE MONTH ‒ SEPTEMBER — The Board recognized Journeyman Mechanic Jordan May as the September 2018 Employee of the Month. Mr. Wildish presented Mr. May with his award and thanked him for his outstanding service and dedication to LTD's mission. Mr. May shared that he started working at LTD when he was 19 and he thanked his team for the recognition.
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AUDIENCE PARTICIPATION — Mr. Wildish explained the procedures for providing public testimony.
John Hunt, Eugene, representing the Amalgamated Transit Union Division 757, expressed that he wanted to show appreciation for the employee of the month. He said that he also wanted to express gratitude for Carl Faddis for what he brought to the organization. He shared that he is working on being as gracious as Carl was in his interactions. He encouraged others to remember Carl in a positive way.
Rob Zako, Eugene, representing Better Eugene-Springfield Transportation, applauded LTD for their leadership on Transit Tomorrow. He said there was a design workshop last week that cultivated some innovative choices. He noted that Transit Tomorrow is being practical by looking at funds and infrastructure to think two to three years ahead. He also shared that he learned a lot last week and enjoyed the collaboration from the organizations in the room.
ITEMS FOR ACTION AT THIS MEETING
MOTION Consent Calendar — Mr. Necker moved that the Board approve the Consent Calendar for September 19, 2018, as presented. Mr. Yeh provided the second. The Consent Calendar consisted of the Minutes of the August 15, 2018, Regular Board Meeting; Minutes of the August 15, 2018, Special Board Meeting; Delegated Authority Report - August; Budget Committee Membership Appointment; Board Committee Assignments; and Contract 2018-14 Complete Coach Works.
VOTE The motion was approved as follows: AYES: Necker, Nordin, Reid, Wildish, Yeh, Yett (6) NAYS: None ABSTENTIONS: None EXCUSED: None
Drug and Alcohol Policy Revision — Human Resources Administrative Secretary, Mackenzie Cowan explained that the policy change will apply to “safety sensitive” positions which include bus operators, mechanics, and general service workers. She said that FTA added opioids to drug tests in January and the results for the test have recently been expanded to include “negative with a safety concern.” This means that the test is positive with a valid prescription, but the prescribing physician can add a safety concern.
Ms. Cowan said that the policy revision responds to the “negative with a safety concern” result. The policy states that employees who receive this result will be pulled from their safety sensitive functions and work with their prescribing physician. Employees that receive this result can be deemed medically unqualified and eligible for termination.
Mr. Necker asked if this applies to administrative staff. Ms. Cowan replied that it does not.
Mr. Necker asked what a physician and Medical Review Officer (MRO) would do to address this issue. Ms. Cowan responded that they might look for alternative drug that would not impact the employee. There could also be an agreement with the MRO that the employee would not take the drug when driving.
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Mr. Nordin brought up that the FTA does not consider marijuana laws in Oregon. Ms. Cowan responded that safety sensitive employees cannot use marijuana. Mr. Nordin said that LTD should work with other agencies to determine how to approach this nuance.
Ms. Cowan said marijuana is illegal, according to the FTA.
Mr. Nordin suggested that LTD communicate with FTA and share that their policy is not consistent with Oregon law.
Mr. Purdy explained that the test for alcohol, reports the level of intoxication but there is not a similar test for marijuana.
Mr. Necker asked if there has been progress in developing a test.
Mr. Purdy replied that law enforcement is looking into it.
Drug and Alcohol Program Manager, David Lindelien shared that there is a developing technology using cryogenics to determine level of THC in breath. However, there is still the question of what different levels mean.
Ms. Reid shared that her experience has been that employees are aware of current regulations on marijuana use. She added that it may not benefit LTD to take a stance on this because of federal funding streams.
Mr. Nordin said that it seems unfair to deny people if they use marijuana safely.
MOTION Mr. Yeh moved Resolution No. 2018-09-19-34 as presented. Mr. Necker provided the second.
VOTE The Resolution was approved as follows: AYES: Necker, Nordin, Reid, Wildish, Yeh, Yett (6) NAYS: None ABSTENTIONS: None EXCUSED: None
Lane Transit District Title VI Compliance – Director of Planning and Development, Tom Schwetz said that the Title VI Compliance is evaluated every three years. He reported no discrimination was noted over that period. Mr. Schwetz said that the methodology to conduct this evaluation has been updated in order to increase accuracy. Mr. Schwetz acknowledged Service Planner Heather Lindsay and the work that she put into the memo.
MOTION Mr. Nordin moved Resolution No. 2018-09-19-35 as presented. Mr. Yeh provided the second.
VOTE The Resolution was approved as follows: AYES: Necker, Nordin, Reid, Wildish, Yeh, Yett (6) NAYS: None ABSTENTIONS: None EXCUSED: None
General Manger Contract - Mr. Yeh, Chair of HR Committee, thanked the committee for their objective work. He explained that the committee worked to consider a competitive salary, tie evaluation metrics to compensation, and update the evaluation period to match the fiscal year.
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Mr. Yeh directed the Board to Section 103 and explained that the agreement contains an annual salary increase and the possibility of merit increase based on evaluation. He said they also looked at retirement and benefits to match other senior staff at LTD. He asked the Board for questions or comments.
Mr. Wildish noted that Human Resources Director, David Collier did a great job getting answers to questions.
Mr. Yeh added that this is an important process to be able to attract future talent with a competitive salary and benefits.
Mr. Nordin and Mr. Wildish expressed gratitude to Ms. Jackson for her service and the experience she brings to the position.
MOTION Mr. Necker moved Resolution No. 2018-09-19-37 as presented. Ms. Reid provided the second.
VOTE The Resolution was approved as follows: AYES: Necker, Nordin, Reid, Wildish, Yeh, Yett (6) NAYS: None ABSTENTIONS: None EXCUSED: None
Mr. Wildish called a recess at 6:12pm. The meeting resumed at 6:21pm.
ITEMS FOR INFORMATION AT THIS MEETING
Moss Adams Presentation — Finance Director, Christina Shew introduced Mr. Kevin Mullerleile from Moss Adams. Mr. Mullerleile shared that this is the second year Moss Adams is working with LTD. He reviewed audit requirements and timeline. He said that LTD received the Certificate of Excellence from FYOA last year. Mr. Mullerleile reviewed the deliverables of the audit process and highlighted the three steps to examine internal controls, analytical process, and substantive procedures. He said Moss Adams will examine 40 percent of federal programs, which will include the Federal Transit Cluster and Alternatives Analysis Cluster.
The audit will be completed on January 16, 2019. He said that Moss Adams will be available to meet with Board members in late October.
Mr. Mullerleile also outlined several new standards in accounting practices.
Mr. Yeh thanked Mr. Mullerleile asked for more information on validating internal controls. Mr. Mullerleile responded that Moss Adams already audited LTD’s day-to-day transactions but will be returning to look at end of the year practices.
Community Investment Plan (CIP) – Bus replacement plan — Development Planner, Kelly Hoell provided information on LTD plans to purchase diesel buses in 2019. She shared she is transitioning from transit development planning to work as the Sustainability Program Manager after returning from maternity leave. This role will include developing a long-term fleet plan.
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She explained that LTD will continue to buy diesel and diesel-hybrid vehicles in addition to electric. The diesel vehicles will support current level of service and supplement the aging fleet. She said that she will be working with the Board to set sustainability goals.
Ms. Reid referenced the Master List, which states that Fleet 5 includes 40-ft busses in 2019 with no definition of type. Ms. Hoell replied that these are the first all-electric busses. She explained that LTD committed to this before winning the Low-No Grant.
Mr. Yeh asked how many hybrid busses are joining the fleet. Ms. Kelly said that there will be five diesel and one hybrid. Mr. Turner explained that cost consideration was the most important factor in this decision. Mr. Yeh asked if going all diesel is an option. Mr. Turner replied that they are locked into to diesel-hybrid and electric from the grant, but future purchases will probably be all diesel.
Mr. Nordin asked about the experimental CNG bus. Ms. Jackson explained that LTD is working with Northwest Natural to explore a CNG bus. Mr. Turner provided an update on this project and said the site visit has been delayed.
Ms. Jackson noted that Ms. Hoell will be looking at environmental, performance, and cost metrics that will feed into the analysis.
Mr. Yeh applauded the exploration of different kinds of fuels. He voiced his support for diesel only vehicles.
Mr. Nordin asked if the CIP was rebranded from Capital Improvement Program to Community Improvement Plan. Ms. Jackson confirmed this and said that Ms. Shew will explain more in her presentation.
Mr. Nordin also asked for a report on electric busses. Mr. Wildish replied that this will be discussed in an upcoming executive session.
Mr. Wildish mentioned smaller busses (Rideshare size) with no lift that he saw in Atlanta. These busses are manufactured in Boring, Oregon. Ms. Hoell said that she will follow up on this opportunity.
Ms. Reid welcomed Ms. Hoell back and congratulated her on her new position. She shared that feedback from Transit Tomorrow was around environmental sustainability.
Board Member Reports — Ms. Reid reported that Strategic Planning Committee (SPC) met earlier in September to discuss a timeline for the State Transit Improvement Funds and membership for SPC. She explained that the committee has had very low attendance lately.
Ms. Reid said that the State Transit Improvement Fund Advisory Committee is in the process of forming. LCOG sent a Request for Application to the rural community. She reported that the first meeting was introductory, and the committee went over definitions. The first round of applications for committee to review will be in February. She invited the board to attend any meeting.
Mr. Yeh reported that the ad hoc committee is meeting on Saturday. He shared that City Council also has ideas around this.
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Ms. Reid shared that MPC approved all addendums and plan updates listed in the packet. The main meeting topic was the 2018 ACT survey from LCOG.
Mr. Nordin said that he attended the Lane Area Commission on Transportation in Florence this week. He described a potential project to create trips between Florence and Eugene.
Ms. Reid reflected that the Transit Tomorrow workshop was a great collaborative process and that it will be interesting to see how the community responds. She said the workshop identified key issues, including coverage verses ridership, tradeoffs between weekend and evening services, and fair subsidization.
Ms. Yeh commented that he appreciated how the workshop presented a big-picture question for people to answer.
Mr. Nordin said that the report from Jarrett Walker and Associates looked finite, but the report from MovingAhead shows a variety of opportunities.
Mr. Necker left at 7:04p.m.
Preliminary September 2018 Financial Report — Ms. Shew explained that she expanded the Financial Report to add transparency. The report now includes the Resource and Expenditures budgets as approved compared to actuals with descriptions. The first two pages still contain a high-level summary
Ms. Shew reviewed the reports.
The Board commented that they appreciate these changes. Ms. Reid also noted that this will be very useful for new board members.
Monthly Cash Disbursements - September — Ms. Reid asked if $70,000 per month was correct for cleaning. Ms. Shew confirmed this. Mr. Wildish commended that this is a lower number than another quote and they are doing well.
Monthly Grants Report - September — Ms. Shew explained that the grants report has been restructured based on projects. She asked for feedback on the draft format. Ms. Shew noted that only active projects appear in the report.
Ms. Jackson added that this report was presented at the Work Session in February. This version of the report will be used starting in December.
Mr. Wildish asked how project phases differ within aspects of the project (i.e., analysis verses construction).
Ms. Shew asked what phases the Board wants to know about.
Mr. Wildish replied that he provided Ms. Jackson information on what he would like to know on phasing construction projects.
Mr. Wildish said that he was confused on Small Starts Pioneer Parkway. Ms. Jackson replied that grants may contain several projects and each project may be in a different phase. The past
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report is confusing and not transparent to the public. The Project Description report will be much clearer.
Ms. Reid commended that the report looks great and on-brand.
Ms. Shew said she will work with Ms. Jackson on phases to reflect the Board needs.
Monthly Performance Reports — Ms. Reid commented that boarding’s are up and fares are down.
Monthly Department Reports – There were no comments from the board.
ITEMS FOR ACTION/INFORMATION AT A FUTURE MEETING - REQUESTED BY THE BOARD — Mr. Wildish brought up Mr. Nordin’s point about health care. Mr. Wildish explained that the Board doesn’t understand how this process really works. Mr. Nordin and Mr. Yeh said that they agreed it would be useful to have a report on this.
Mr. Yeh asked about the update on public safety. Ms. Jackson replied that the report is complete and on the calendar for next month. It could also be done in a work session.
Ms. Reid asked for a wrap-up of the One-Pass - as it will be important in conversations about the Youth Pass.
Mr. Nordin asked about compensation for Board meetings. Mr. Purdy made a note to look into this.
EXECUTIVE (NON-PUBLIC) SESSION PURSUANT TO ORS 192.660(2)(f): to consider information and records that are exempted by law from public inspection.— Mr. Yeh moved that the Board meet in Executive (Non-Public) session pursuant to ORS 192.660(2)(f) to consider information and records that are exempted by law from public inspection. Mr. Nordin provided the second.
VOTE The motion was approved as follows: AYES: Nordin, Reid, Wildish, Yeh, Yett (5) NAYS: None ABSTENTIONS: None EXCUSED: Necker
The Board entered executive session at 7:34 p.m.
ADJOURNMENT — Mr. Wildish adjourned the meeting at 7:40 p.m.
LANE TRANSIT DISTRICT: ATTEST:
______Kate Reid Camille Gandolfi Board Secretary Clerk of the Board
Date Approved: ______
LTD REGULAR BOARD MEETING October 17, 2018 Page 86 of 129 LANE TRANSIT DISTRICT DELEGATED AUTHORITY REPORT September 2018
DATE CONTRACTOR DESCRIPTION CONTRACT TYPE CONTRACT TERM FREQUENCY SIGNER NOTES EXECUTED CONTRACT VALUE Sept. 5, 2018 - 09/05/2018 Barrett Business Services, Inc. (BBSI) Temporary Staffing Services Services Agreement NA C. Beard ongoing Sept. 1, 2018 - 09/04/2018 Protective Services, LLC Armored Car Service Firm, Fixed, Monthly Fee Renew annually $ 52,567.20 A. Jackson Aug. 31, 2019 Safe Routes to School (SRTS) Bike Safety Education Sept. 1, 2018 - Classes for Springfield moddle schools during fall and 09/11/2018 City of Eugene River House Outdoor Program IGA NA $ 26,000.00 A. Jackson Classes June 30, 2021 spring seasons Amendment Two - Janitorial Services (Glenwood & June 1, 2017 - 09/13/2018 Ninfa's Elite Janitorial Services Amendment NA $ 319,446.90 A. Jackson Adds an additional $12,978.90 to the contract. RideSource) May 31, 2019 Oct. 1, 2017 - Sept. 09/13/2018 Harvey & Price Company Amendment One - HVAC Service & Repair Amendment Renew annually $ 165,919.00 A. Jackson Extends term of contract for an additional year. 30, 2019 Feb. 3, 2016 - $ 3,394,347.10 09/13/2018 BYD Coach & Bus, LLC Amendment One - Bus Build Amendment NA A. Jackson Feb. 2, 2021 initial order July 1, 2018 - 09/19/2018 University of Oregon Group Pass and Extended Service Group Pass NA $ 1,277,162.00 A. Jackson June 30, 2019 Sept. 1, 2018 - Automatically renews 09/19/2018 Academy of Arts & Academics Group Pass Group Pass A. Jackson ongoing annually Sept. 17, 2018 - 09/18/2018 Chambers Construction Company On-Call Construction - Task Order 201605-2018-005 Task Order NA $ 57,011.00 J. McCormack Glenwood Server Room HVAC Jan. 31, 2019 Oct. 1, 2018 - 09/18/2018 Chambers Construction Company On-Call Construction - Task Order 201605-2018-006 Task Order NA $ 17,121.00 J. McCormack Sheltercare Shelter Footing Repair June 14, 2019 UO Football Park & Ride - South Eugene High School Sept. 1, 2018 - Revised agreement due to the unavailability of the North 09/20/2018 Eugene School District 4J Facility Use Agreement NA $ 4,320.00 C. Beard & North Eugene High School Nov. 3, 2018 Eugene High School site on Nov. 17, 2018. Thorp, Purdy, Jewett, Urness & Wilkenson, Professional Services July 1, 2018 - 9/21/2018 Legal Services NA $ 110,000.00 A. Jackson P.C. Agreement June 30, 2019 Professional Services Sept. 24, 2018 - Base + two 1-year 9/24/2018 Phyllis L. Walker, CPCM Procurement Technical Assistance $ 90,000.00 A. Jackson Assistance during Collina Beard's maternity leave Agreement June 30, 2019 options Professional Services Sept. 24, 2018 - Base + two 1-year 9/24/2018 Margaret Merhoff Procurement Technical Assistance $ 45,000.00 A. Jackson Assistance during Collina Beard's maternity leave Agreement June 30, 2019 options Professional Services Sept. 24, 2018 - Base + two 1-year 9/24/2018 Jeanette Bailor Procurement Technical Assistance $ 90,000.00 A. Jackson Assistance during Collina Beard's maternity leave Agreement June 30, 2019 options Architectural & Engineering Sept. 1, 2018 - 9/26/2018 Rowell Browak Architects, P.C. Santa Clara Transit Center Design Services NA $ 1,032,478.00 A. Jackson Services Dec. 31, 2020 Oct. 1, 2018 - Automatically renews 9/29/2018 La Quinta Inns - Eugene Group Pass Group Pass A. Jackson ongoing annually
LTD REGULAR BOARD MEETING October 17, 2018 Page 87 of 129 AGENDA ITEM SUMMARY
DATE OF MEETING: October 17, 2018
ITEM TITLE: BOARD REIMBURSEMENT AND COMPENSATION
PREPARED BY: Christina Shew, Director of Finance
ACTION REQUESTED: Approval of Board Compensation
PURPOSE: This agenda item is intended to engage the Board of Directors in a discussion about compensation and/or reimbursement for the Board, and to obtain direction whether the Board would like elements of their discussion to be brought back for resolution adoption.
BACKGROUND: At the August Board of Directors’ meeting, the Board requested information about reimbursement or compensation for personal cost incurred by individual Board members. One Board member had tracked approximately 2,000 miles of personal vehicle usage for travel associated with their position.
Legal counsel researched reimbursement and compensation for Board members and concluded that the Board of Directors could adopt a resolution approving compensation of an amount not to exceed $50 per day or part of a day, and also reimbursement for actual, necessary, and reasonable travel and other expenses.
ATTACHMENT: 1) Signed Opinion Letter on Board Compensation w- Exhibits.pdf
PROPOSED MOTION: None.
LTD REGULAR BOARD MEETING Q:\BOARD OF DIRECTORS\Board Meetings\Board Meetings\2018\2018-10-17\09-Board Compensation AIS.docx October 17, 2018 Page 88 of 129 THORP PURDY 1011 Harlow Road, Suite 300 JEWETT jp^ Springfield, Oregon 97477 URNESS OC (541)747-3354 WTTWlL.JVllNO^^iN, l^TMQnM PP r.^^. dDurdvfa).thorD-Durdv.com(541)747-3367 ATTORNEYS AT LAW Celebrating 70 years ofLegal Service to the Dwight G. Purdy Eugene-Springfield Conymunity 1946-2016
September 27,2018
Board of Directors Lane Transit District
RE: Board Compensation
Dear Board:
We have been asked "whether the Board can be compensated for their service?" The short answer is "Yes."
LTD is a special purpose mass transit district organized under ORS Chapter 267. However, there are two types of mass transit districts: 1) Mass transit districts with elected boards, pursuant to ORS 267.112; and 2) Mass transit districts with appointed boards, pursuant to ORS 267.090. Obviously, LTD is a mass transit district with an appointed board.
Regarding mass transit districts with elected boards, ORS 267.112(5) provides that "Directors shall n^ be entitled to compensation for their services but shall be entitled to reimbursement for actual and necessary expenses incurred or paid in the performance of their duties as members of the board."[Emphasis added.]
ORS Chapter 267 is silent about compensation of board members in mass transit districts with appointed boards. Under a statutory construction of ORS Chapter 267, the Legislature must have assumed that appointed board members are entitled to compensation, or there would not have been the need to indicate that elected board members are not entitled to compensation.
ORS Chapter 198 deals with special districts generally. ORS 198.190 provides:
"A member of the governing body of a district may receive an amount not to exceed $50 for each day or portion thereof as compensation for services performed as a member of the governing body. Such compensation shall not be deemed lucrative. The governing body may provide for reimbursement of a member for actual and reasonable traveling and other expenses necessarily incurred by a member in performing official duties."
Thus, the LTD Board may receive compensation of $50/day, or part day, for services performed as a Board member. In addition, the Board may be reimbursed for actual and reasonable traveling and other expenses.
LTD REGULAR BOARD MEETING October 17, 2018 Page 89 of 129 Page 2
It is important to note that the statute designates this compensation as n^ "lucrative." This is important because the Oregon Constitution prohibits a person from holding a lucrative office from serving in the Oregon Legislative Assembly. Or. Const. Article 11, § 10. The Constitution also prohibits a person from holding more than one lucrative office at a time.
There is an additional issue as to whether the Board members have an actual conflict of interest under the Oregon Government Ethics Commission laws and regulations in granting themselves compensation. The issue was raised in a 2014 Oregon Government Ethics Commission Staff Advisory Opinion No. 14S-002 (attached as Exhibit A.) Without going into detail, the opinion concludes that each Board member would have an actual conflict of interest in both deliberating and voting on compensation for the Board. It said that all of the Board members would have to recuse themselves, thus there would be no one to approve the compensation. The opinion stated that the Board could approve compensation for future board members only.
It is my opinion that this Staff Advisory Opinion thwarts the Legislature's actions in allowing compensation under ORS 198.190. Thus, 1 called Diane Gould, the Compliance and Education Coordinator for the Oregon Government Ethics Commission. After fully arguing our position, Diane said she would talk with the Executive Director. Her response is attached as Exhibit B. She stated:
"I spoke with my Executive Director and his advice is that the Board could adopt in a public meeting, as their 'official compensation' package ORS 198.190, which authorizes compensation in the amount of... and reimbursement... for the members of the Board. Public Officials are allowed to accept any element of their official compensation per ORS 244.040(2)(a) and reimbursement of expenses per ORS 244.040(2)(c)."
Thus, it is my opinion that the Board could adopt compensation for the Board of not more than $50/day, or part of day, and reimbursement of actual, necessary and reasonable travel and other expenses.
If you have any questions, please advise.
Sincerely yours,
THORP,PURDY^EWETT URNESS & WimNSbN,P.C.
Dwight G. Puxdy General Couns
DGP/kdh Enclosures (doc. M )
LTD REGULAR BOARD MEETING October 17, 2018 Page 90 of 129 Governmenl Tilhics Coininission 3218 Priiij'Jo Rd SH Slo 220 .Idao^ John A. Kit/h.\liiT, Ml), t.m vnior Siilc'm,OK y73()2-ir)'M r)03-37B-r>H)5 l>inail:i>j>,oc.n)Ail@sli)lo.{>r.ii.s Web Silo: wvvw.oiej'jon.jyjv/o^ic'c
March 7, 2014
Chad M. Stokes, Attorney at Law Cable Huston Benedict Haagensen & Lloyd LLP 1001 SW Fifth Avenue, Suite 2000 Portland. OR 97204-1136
Dear Mr. Stokes: This is in response to your correspondence received February 13, 2014 regarding conflict of Interest Implications for members of the Board of Directors of a People's Utility District when considering providing a monthly stipend to current Directors for the cost of obtaining personal health Insurance.
OREGOtvj GOVERNMENT ETHICS CGIVIMISSION STAFF ADVIsnRY OPlMinM mo 14S-0Q2 ^ STATED FACTS: People's Utility Districts are granted statutory authority "[t]o make contracts, to employ labor and professional staff, to set wages In conformance with ORS 261.345, to set salaries and provide compensation for services rendered by employees and by directors, to provide for life Insurance, hospitalization. disability, heallh and welfare and retirement plans for employees, and to do all things necessary and convenient for full exercise of the powers herein granted...."(ORS 261.305(10)] The Board of Directors (Board) of a People's Utility District (District) is considering voting to implement a monthly stipend (Stipend) to reimburse current Board members for the cost of procuring their own health insurance.
I'.V..
Exhibft LTD REGULAR BOARD MEETING October 17, 2018 Page 91 of 129 Chad Stokes Commission Staff Advisory Opinion 14S-002 March 7, 2014 Page 2
QUESTiONJ.: Regardiess of whether Directors are met with a confilct of interest when discussing debating or voting on the Stipend, would the Stipend affect the Directors to UKb 244.020(12)(b). thereby exempting theidentifiable Directors groupfrom complying or "class" withas described the conflict In of interest provisions of ORS 244.120? ANSWER: No. A conflict of interest is defined as any action, decision or recommendation by a person acting in their capacity as a public official, the effect of which would or could be to the private financial benefit or detriment of the person the person s relative, or a business with which the person or their relative is associated Public officials such as Board Directors are met with a conflict of interest when. In the conduct of their duties as Directors, they discuss, debate, or vote on a Stipend that would or could confer a financial benefit on themselves, their relatives, or a business with which they or a relative are associated. If the effect of their vote would be to their financial benefit or detriment, an actual conflict of interest exists. If the effect of their vote c^ be to their financial benefit or detriment, a potential conflict of Interest exists. In the given situation, because the Stipend would confer a financial benefit on the Directors themselves, each Director would be met with an actual conflict of interest when discussing, debating, or voting on the Stipend. When met with an actual conflict of interest, a Director must publicly announce the nature of his or her conflict of interest and then refrain from further participation In official action such as a discussion, debate or vote on the Stipend [ORS 244.120(2)(b)(A)]. Only the Oregon Government Ethics Commission (Commission) has the authority to determine the existence of a class or the size of a class as found in ORS 244.010{12){b). Previous opinions issued by the Commission and its staff have identified a class whose members would all be affected to the same degree by the actions or votes of a public official who was also either a member or relative of a member, of that same class, thereby providing an exception to the public official's duty to comply with the conflict of Interest provisions of ORS 244.120 However, in each of these prior opinions, the public official was determined to be a mernber of a class dislfnct from their official position. For example, a volunteer firefighter who also served on the city's budget committee, was found to be a member of a class of volunteer firefighters who would all be affected to the same degree by an action of the budget committee and therefore exempt from complying with the conflict of interest provisions concerning that Issue [Opinion 988-039]. Another opinion determined that an individual who served on a school board was also one of 200 property owners who could be financially impacted by a sewer line change to the same degree, thereby exempting the board member from the conflict of Interest requirements In that instance [Opinion 02S-003]. In another opinion, a school teacher in one district who also was an elected board member of a neighboring school district, was found to
0-1 Exhibit LTD REGULAR BOARD MEETING October 17, 2018 Page 92 of 129 Chad Stokes Commission Staff Advisory Opinion 14S-002 March 7, 2014 Page 3
be a member of a class of district teachers who could ail be financially affected to the same degree by a contract negotiation In the neighboring school district thereby exempting the teacher from compliance with the conflict of Interest requirements when taking official action as a board member on that issue [Opinion 99S-007], The facts In this situation are distinguishable from prior Commission staff opinions. The Commission and its staff have never Identified the governing body of a public body itself to constitute a class, and the staff declines to do so in this opinion. If the current Directors were to vote on a Stipend that financially affected only future Directors, then a Director would either not be met with a conflict of Interest if Ineligible to serve another term, or would be met with a potential conflict of interest if eligible for a future term of service. For example, if the Stipend did not become effective until after the expiration of the term of service of a current Director, that Director could, If eligible for another term of service, publicly announce the nature of the potential conflict and then proceed to participate in any discussion, debate, or vote on the Stipend fORS 244.120(2)(a)l. ' In addition to the conflict of interest provisions, ORS 244.040(1) prohibits public officials from using or attempting to use their official positions to gain a financial benefit or avoid a financial detriment that would not otherwise be avaliabie but for the holding of their official position. Therefore, ORS 244.040(1} would require the current Directors to refrain from participating in conferring benefits upon themselves which would immediately and certainly affect their personal financial interests, as in the proposed Stipend. While the current Directors would be statutorily prohibited under ORS 244.040(1) from granting themselves a financial benefit as described in the proposed Stipend, it does not appear that they would be prohibited from participating in adopting such a Stipend for future Directors. QUESTION 2: Alternatively, even If the Stipend does not satisfy the class exception found in ORS 244,010(12)(b), does the "rule of necessity" apply, thereby allowing the Board to take official action on the Stipend? ANSWER; No. The term "rule of necessity" Is not found in any statutory language contained in ORS Chapter 244, but rather in judicial decisions. In a footnote In a 1996 opinion concerning the Oregon Public Employee Retirement System (PERS), the "rule of necessity" was invoked by the Oregon Supreme Court justices to explain that, although the justices may have had personal financial interests in the outcome of PERS cases, they were obligated, as the justices of the court of last resort for Oregon, to adjudicate PERS claims, despite their conflicts of interest fOreaon State Police Officers' Assn V. State. 323 Or 356, 361 n.3 (1996)].
ExhlbH ^ LTD REGULAR BOARD MEETING October 17, 2018 Page 93 of 129 Chad Stokes Commission Staff Advisory Opinion 14S-002 March 7, 2014 Page 4
In contrast to that situation, where the highest court in the state was the only avenue through which due process rights could be adjudicated, in this Instance, the current Directors of the District are not legally obligated to provide themselves with the benefits afforded by the proposed Stipend. The Stipend as described is for the personal financial benefit of the Individual Directors, rather than the District itself.
There is no indication that any statute obligates the District to Implement such a Stipend. To the contrary, the consideration of a Stipend which would pay Directors the cost of their personal health Insurance Is discretionary, rather than obligatory.
District Directors are eiected, or appointed when necessary, to represent utility ratepayers for a term of service. Presumably, each Director had the opportunity to ascertain, prior to election or appointment to the position, exactly what benefits or remuneration they would receive from the District for their services. If the current Directors feel that new benefits or Increased remuneration is necessary, a process exists for the current Directors to both comply with the conflict of Interest provisions and simultaneously discuss, debate, and vote for financial benefits for future Directors, as described In the answer to Question one above.
ORS 244.120(2)(b)(B) uses the word "necessary" in the context of when the vote of a public official such as a Director, who Is met with an actual conflict of Interest, Is necessary to meet the minimum number of votes in order for the governing body to take action on a matter. In those instances, the public official must publicly announce the nature of the actual conflict of interest, refrain from discussion or debate, but be eligible to vote on the Issue. These circumstances do not often occur. This provision does not apply In situations where there are Insufficient votes because of a member's absence when the governing body is convened. Rather, it applies In situations where a governing body Is required to take action on a matter, yet a majority of members of the governing body are met with an actual conflict of Interest that arises due to circumstance apart from their official positions.
In this instance, each current Director is met with an actual conflict of interest concerning the discussion, debate, or vote on a discretionary Stipend which was initiated by the Directors to provide a personal financial benefit to each of them, The narrow statutory exception found In ORS 244.120{2)(b)(B) is not applicable in matters where the conflict of Interest arises from an action Item promulgated by the governing body itself which directly and specifically financially benefits themselves only.
ExhrbK A LTD REGULAR BOARD MEETING October 17, 2018 Page 94 of 129 Chad Stokes Commission Staff Advisory Opinion 14S-002 March 7, 2014 Page 5
Some prior staff opinions relied upon the "rule of necessity" rationale to support the analysis of the application of government ethics statutes to specific situations. Upon further review, it is determined that those opinions are incorrect to the extent that they rely upon the "rule of necessity" as an implicit exception to the application of government ethics statutes. This opinion is intended to supersede any prior opinions which conflict with the analysis provided here, QUESTION 3: Could the adoption of the Stipend by the Directors satisfy either the official compensation or reimbursement of expenses exceptions under ORS 244.040(2)(a)and (c)?
ANSWER: Yes, under the conditions described below. As discussed In the answer to Question one, current Directors could not participate In the creation or adoption of the Stipend if it were to apply to them personally during their current term. However, the Stipend may satisfy the official compensation exception under ORS 244.040(2)(a) for future Directors. The Stipend as described does not appear to satisfy the reimbursement of expenses exception under ORS 244.040(2)(c).
A public official is allowed to accept certain financial benefits from their government employer or the public body they serve, if the benefits qualify as part of an official compensation package or as a reimbursement of expenses, as defined in administrative rules. In order to be part of a Director's "official compensation package," the wages and benefits must have been specifically approved by the public body in a formal manner, such as through a union contract, an employment contract, or other adopted personnel policies that apply generally to employees or other public officials. Administrative rule further defines the "reimbursement of expenses" as the payment by a public body to a public official serving that public body, of expenses incurred in the conduct of official duties on behalf of the public body. Further, any such repayment must comply with any applicable laws and policies governing the eligibility of such repayment [OAR 199-005- 0030 (3) and (4)j.
If the proposed Stipend in this case were to be specifically approved as part of an official compensation package for future Directors in a formal manner by the District, and if any financial benefit realized under the Stipend by a Director were administered as a unit of compensation, it appears that a future Director would be allowed to receive those benefits as part of their official compensation, under ORS 244.040(2)(a). As noted above, It does not appear that the proposed Stipend benefits for the costs of obtaining personal health insurance would ever meet the definition of expenses incurred In the conduct of the Director's official duties on behalf of the District, which would be necessary to qualify as a reimbursement of expenses under ORS 244.040(2)(c).
Exhibit LTD REGULAR BOARD MEETING October 17, 2018 Page 95 of 129 Chad Stokes Commission Staff Advisory Opinion 14S-002 March 7, 2014 Page 6
THIS RESPONSE ADDRESSES ONLY THE APPLICATION OF ORS 244 TO THE FACTS STATED HEREIN. ANY RELEVANT INFORMATION, WHICH WAS NOT INCLUDED BY THE REQUESTER OF THIS OPINION IN THE STATED FACTS COULD COMPLETELY CHANGE THE OUTCOME OF THIS OPINION. OTHER LAWS OR REQUIREMENTS MAY ALSO APPLY. THIS IS NOT A FORMAL ADVISORY OPINION PURSUANT TO ORS CHAPTER 244.280. THIS OPINION DOES NOT EXEMPT A PUBLIC OFFICIAL FROM LIABILITY UNDER ORS CHAPTER 244 FOR ANY ACTION OR TRANSACTION CARRIED OUT IN ACCORDANCE WITH THIS OPINION. THIS OPINION IS ONLY MY PERSONAL ASSESSMENT AS THE EXECUTIVE DIRECTOR OF THE OREGON GOVERNMENT ETHICS COMMISSION. Please contact this office again if you would like this opinion submitted to the Oregon Government Ethics Commission for adoption as a formal advisory opinion pursuant to ORS 244.280.
Sincerely.
Ronald A, Bersin Executive Director
RAG/dg l-is-ooa
Exhibit
LTD REGULAR BOARD MEETING October 17, 2018 Page 96 of 129 Chad Stokes Commission Staff Advisory Opinion 14S-002 March 7, 2014 Page 7
ADDENDUM BELEVANT STATUTES: The following Oregon Revised Statutes (ORS) and Oregon Administrative Ruies (OAR) are applicable to the Issues that are addressed In this opinion: ORS 244.020(1)'"Actual conflict of interest' means any action or any decision or recommendation by a person acting in a capacity as a public official, the effect of which would be to the private pecuniary benefit or detriment of the person or the person's relative or any business with which the person or a relative of the person is associated unless the pecuniary benefit or detriment arises out of circumstances described in subsection (12) of this section." ORS 244.020(12) '"Potential conflict of Interest' means any action or any decision or recommendation by a person acting in a capacity as a public official, the effect of which could be to the private pecuniary benefit or detriment of the person or the person's relative, or a business with which the person or the person's relative is associated, unless the pecuniary benefit or detriment arises out of the following;" (a)'An interest or membership in a particular business, industry, occupation or other class required by law as a prerequisite to the holding by the person of the office or position." (b)"Any action In the person's official capacity which would affect to the same degree a class consisting of all inhabitants of the state, or a smaller class consisting of an industry, occupation or other group Including one of which or in which the person, or the person's relative or business with which the person or the person's relative is associated, Is a member or is engaged." (c)"Membership in or membership on the board of directors of a nonprofit corporation that is tax-exempt under section 501(c) of the Internal Revenue Code." ORS 244.020(14) "'Public official' means any person who. when an alleged violation of this chapter occurs, is serving the State of Oregon or any of its political subdivisions or any other public body as defined in ORS 174.109 as an elected official, appointed official, employee or agent, Irrespective of whether the person is compensated for the services." ORS 244.040(1) "Except as provided In subsection (2) of this section, a public official may not use or attempt to use official position or office to obtain financial
ExhibH LTD REGULAR BOARD MEETING October 17, 2018 Page 97 of 129 Chad Stokes Commission Staff Advisory Opinion 148-002 March 7, 2014 Page 8
gain or avoidance of financial detriment for the public official, a relative or member of the household of the public official, or any business with which the public official or a relative or member of the household of the public official is associated, if the financial gain or avoidance of financial detriment would not otherwise be available but for the public official's holding of the official position or office." (2)"Subsection (1) of this section does not apply to;" (a)"Any part of an official compensation package as determined by the public body that the public official serves."
(b)"The receipt by a public official or a relative or member of the household of the public official of an honorarium or any other item allowed under ORS 244.042."
(c) "Reimbursement of expenses." ORS 244.040(7) "The provisions of this section apply regardless of whether actual conflicts of interest or potential conflicts of interest are announced or disclosed under ORS 244.120."
ORS 244.120(2} "An elected public official, other than a member of the Legislative Assembly, or an appointed public official serving on a board or commission, shall:" (a) "When met with a potential conflict of interest, announce publicly the nature of the potential conflict prior to taking any action thereon in the capacity of a public official; or" (b) "When met with an actual conflict of interest, announce publicly the nature of the actual conflict and:"
(A) "Except as provided In subparagraph (B) of this paragraph, refrain from participating as a public official In any discussion or debate on the issue out of which the actual conflict arises or from voting on the issue." (B) "if the public official's vote is necessary to meet a requirement of a minimum number of votes to take official action, be eligible to vote, but not to participate as a public official in any discussion or debate on the Issue out of which the actual conflict arises."
-O ExhJbltji U>' LTD REGULAR BOARD MEETING October 17, 2018 Page 98 of 129 Chad Stokes Commission Staff Advisory Opinion 14S-002 March 7, 2014 Page 9
ORS 244.290(3)"The commission may adopt rules that:" (a) "Limit the minimum size of, or otherwise establish criteria for or Identify, the smaller classes that qualify under the ciass exception from the definition of 'potential conflict of interest' under ORS 244.020." RELEVANT RULES: The following Oregon Administrative Rules (OAR) are applicable to the issues that are addressed in this opinion: 199-005-0030 (3)"An 'official compensation package' means the wages and other benefits provided to the public official. To be part of the public official's 'official compensation package', the wages and benefits must have been specifically approved by the public body in a formal manner, such as through a union contract, an employment contract, or other adopted personnel policies that apply generally to employees or other public officials. 'Official compensation package' also includes the direct payment of a public official's expenses by the public body, in accordance with the public body's policies." 199-005-0030 (4)"As used in ORS 244.040(2)(c),'reimbursement of expenses' means the payment by a public body to a public official serving that public body, of expenses incurred in the conduct of official duties on behalf of the public body Any such repayment must comply with any applicable laws and policies governing the eligibility of such repayment. Expenses paid by the public body to their own public officials need not be reported by the public official under ORS 244.060."
Exhibft A
LTD REGULAR BOARD MEETING October 17, 2018 Page 99 of 129 Dwight Purdy
From: GOULD Diane * OGEC
Dear Mr. Purdy, I spoke with my executive director and his advice is that the board could adopt in a public meeting, as their "official compensation" package ORS 192.190, which authorizes compensation in the amount of ...and reimbursement...for the members of the board. Public officials are allowed to accept any element of their official compensation per ORS 244.040(2}(a) and reimbursement of expenses per ORS 244.040{2){c). See also the OARs that define "official compensation" "official duties" and "reimbursement of expenses" - OAR 199-005-0035(2),(3), and (4).
Hope this answers your questions.
Diane Gould Compliance and Education Coordinator Oregon Government Ethics Commission 3218 Pringle Rd SE, Suite 220 Salem, OR 97302 503-378-6806
**Disclaimer** This staff advice is provided under the authority given in ORS 244.284(1). This opinion offers guidance on how Oregon Government Ethics law may apply to the specific facts described in your request. This opinion is based on my understanding and analysis of the specific circumstances you described and should not be applied to circumstances that differ from those discussed in this request.
Exhibit 6. LTD REGULAR BOARD MEETING October 17, 2018 Page 100 of 129 AGENDA ITEM SUMMARY
DATE OF MEETING: October 17, 2018
ITEM TITLE: TRANSIT PUBLIC SAFETY UPDATE
PREPARED BY: Frank Wilson, Manager, Transit Public Safety & System Security
ACTION REQUESTED: None. Information only.
BACKGROUND:
In October of 2016, the LTD Board of Directors approved the formation of an LTD Transit Public Safety Division, replacing the contracted security services provided by G4S Secure Solutions. The transition was initiated in November 2016, and was completed by June of 2017. This briefing will inform the Board of Directors the status of the division, successes, challenges, and level of activity during the 2018 calendar year. It will also provide the Board of Directors with an opportunity for discussion and questions regarding the Transit Public Safety & System Security division.
ATTACHMENTS: None.
PROPOSED MOTION: None.
LTD REGULAR BOARD MEETING October 17, 2018 Page 101 of 129 AGENDA ITEM SUMMARY
DATE OF MEETING: October 17, 2018
ITEM TITLE: COORDINATING DECISIONS RELATED TO IMPLEMENTATION OF A YOUTH FARE POLICY
PREPARED BY: Tom Schwetz, Director of Planning and Development
ACTION REQUESTED: Discussion
BACKGROUND:
There are several projects and processes connected to the discussion and eventual decision-making related to the implementation of a youth fare policy. Specifically, the fare discussion touches on the Transit Tomorrow project, the STIF Plan development and funding application process, and ultimately the agencies budget development and approval process.
In addition, any changes to the existing fare policy would require a Title VI analysis. Each of these processes has their own timelines and schedule for community engagement, committee discussion, and Board decision-making.
Staff will bring information on these timelines and schedules to the Board to discuss coordination options. Based on this discussion, staff will provide information to the Strategic Planning Committee at their November 6 meeting for discussion and development of a recommendation. This recommendation would be provided to the Board for consideration at the November 15 Board Meeting.
ATTACHMENTS: Transit Tomorrow-STIF Coordination Schedule
LTD REGULAR BOARD MEETING October 17, 2018 Page 102 of 129 ID Task Name Start Finish Sep '18 Oct '18 Nov '18 Dec '18 Jan '19 Feb '19 Mar '19 Apr '19 May '19 Jun '19 Jul '19 Aug '19 Sep '19 Oct '19 1 Coordination of Transit Tomorrow‐STIF Approval‐Budget Thu 10/4/18 Sat 9/28/19 Process‐2019 Fall Bid 2 Transit Tomorrow Decision‐Making Fri 12/7/18 Wed 6/19/19
3 Draft Alternative Scenarios Report Available Fri 12/7/18
4 Community Engagement Phase 2 Mon 12/10/18 Fri 2/15/19
5 Board Meeting ‐ Direction for Core Design Workshop 2 Wed 3/20/19 Wed 3/20/19 3/20
6 Final Alternative Scenarios Report Available Fri 4/26/19 Fri 4/26/19 4/26
7 Board Meeting ‐ Adoption of Preferred Scenario Wed 6/19/19 Wed 6/19/19 6/19
8 STIF Application and Approval Mon 10/15/18 Wed 5/1/19
9 Prepare STIF Applications Mon 10/15/18 Thu 12/20/18
13 December Board Mtg Wed 12/19/18 Wed 12/19/18 12/19
14 STIF Applications Due to LCOG Thu 12/20/18 Thu 12/20/18 12/20
15 Finalize STIF Committee Decision Process Tue 1/8/19 Tue 3/5/19
20 Board Mtg ‐ Qualified Entity Decision ‐ Lane Cty STIF Plan Wed 3/20/19 Wed 3/20/19 3/20
21 May 1 STIF Plan Submittal to ODOT Wed 5/1/19 Wed 5/1/19 5/1
22 FY 2019 Budget Development Tue 1/1/19 Wed 5/15/19
23 Fare Management Thu 10/4/18 Sat 9/28/19
24 Procurement and Development Thu 10/4/18 Sun 6/30/19
25 Implementation Mon 7/1/19 Sat 9/28/19
26 2019 Fall Bid Start Sun 9/15/19 Sun 9/15/19 9/15
27 MovingAhead Mon 10/15/18 Wed 8/21/19
28 Main Street Wed 10/17/18 Fri 9/27/19
Task Project Summary Manual Task Start-only Deadline Project: Coordination Schedule Split Inactive Task Duration-only Finish-only Progress Date: Fri 10/5/18 Milestone Inactive Milestone Manual Summary Rollup External Tasks Manual Progress
Summary Inactive Summary Manual Summary External Milestone
Page 1 LTD REGULAR BOARD MEETING October 17, 2018 Page 103 of 129 AGENDA ITEM SUMMARY
DATE OF MEETING: October 17, 2018
ITEM TITLE: BOARD MEMBER REPORTS
PREPARED BY: Camille Gandolfi, Clerk of the Board
ACTION REQUESTED: None
BACKGROUND: Board members have been appointed to Board committees and to the Metropolitan Policy Committee (MPC), the Lane Council of Governments (LCOG) Board of Directors, and, on occasion, to other local, regional, or national committees. Board members also present testimony at public hearings on specific issues as the need arises. After meetings, public hearings, or other activities attended by individual Board members on behalf of Lane Transit District (LTD), time will be scheduled on the next Board meeting agenda for an oral report by the Board member. The following activities have occurred since the last Board meeting:
MEETINGS HELD: Board members may take this opportunity to briefly report on any one-on-one meetings they have held with local officials or other meetings they have attended on behalf of LTD.
1. Ad Hoc Fare Committee: This is an ad hoc committee that has been created for the purpose of reviewing the District’s fare system. The committee is composed of Board members Kate Reid and Carl Yeh. At the September 22 meeting, committee members discussed current ridership and coverage, and the effect on youth and other reduced fare programs, the youth pass program, and fare collection methods. At the October 15 meeting, committee members held further discussion on the youth pass program, discussed asset limited programs, and received information on the Districts current group pass program agreements with affordable housing.
2. LCOG Board of Directors: LTD Board Member Carl Yeh represents LTD on the LCOG Board of Directors as a non-voting member, with Board Member Don Nordin as alternate. At the September 27 meeting, members received a presentation on earthquake preparedness; and reports from the Executive Committee, Advisory Council, and Executive Director.
3. Strategic Planning Committee (SPC): This committee generally meets every 2 months and is composed of Board Members Carl Yeh and Kate Reid, members of local units of government, and community representatives. At the October 2 meeting, committee members received a presentation from an Uber representative and held discussion on Transportation Network Company relationships, and updates on the Transit Tomorrow project, the State Transportation Improvement Fund timeline, SPC membership, fare policy, and MovingAhead.
4. LTD Board Budget Committee: The Budget Committee is composed of all seven Board members and seven citizen members. The Budget Committee meets multiple times a year to give guidance regarding LTD’s annual budget. Each LTD Board member selects one citizen member to fill a term of 3 years. At the October 9 meeting, committee members reviewed and discussed the proposed 2019-2028 Community Investment Plan.
LTD REGULAR BOARD MEETING October 17, 2018 Page 104 of 129 Agenda Item Summary – Board Member Reports Page 2
5. Lane Area Commission on Transportation (LaneACT): In 2009 the Oregon State Legislature directed Lane County to develop an Area Commission on Transportation (ACT). Commission membership includes representatives from Lane County, cities within the county, Lane Council of Governments, and LTD, which meets on the second Wednesday of the month. Board Member Don Nordin serves as LTD’s representative on the LaneACT. At the October 10 meeting, committee members received an update regarding the Officer Nominating Committee, Safe Routes to Schools letters of support, Oregon Transportation Commission LaneACT comments, and the Safe Teen Driver Program.
NO MEETINGS HELD:
6. Oregon Metropolitan Planning Organization Consortium (OMPOC): The OMPOC was formed on May 25, 2005, as a forum for MPOs to work together on matters of mutual interest and statewide significance. LTD Board Member Kate Reid attends the committee meetings as LTD’s representative. The next meeting is scheduled for October 26.
7. Metropolitan Policy Committee (MPC): Board Member’s Gary Wildish and Kate Reid are LTD’s MPC representatives. MPC meetings are held on the first Thursday of each month. The October 4 meeting was canceled. The next meeting is scheduled for November 1.
8. State Transportation Improvement Fund (STIF) Committee: The Committee will meet a minimum of two times per year, or a sufficient number of times to advise the LTD Board of Directors regarding its review of project proposals and the STIF Plan. The committee is composed of Board Members Carl Yeh and Kate Reid who hold ex officio non-voting seats, and members of local units of government, and community representatives. The next meeting is scheduled for November 6.
9. LTD Board Finance Committee: The Board Finance Committee is composed of Chair Gary Wildish and Board Members Carl Yeh and Ed Necker. Meetings are scheduled on an as-needed basis. The October 8 meeting was canceled. The next meeting is scheduled for November 12.
10. Accessible Transportation Committee (ATC): The 16-member ATC is composed of both consumers and providers who are interested in transportation services for people with disabilities, people with low incomes, and older adults. The Committee meets six to seven times per year on the third Tuesday of the month. Board Member Ed Necker was appointed to the ex officio position representing the LTD Board on this committee. The October 16 meeting was canceled. The next meeting is scheduled for November 20.
11. LTD Board Human Resources Committee: The Board Human Resources Committee are composed of Chair Carl Yeh and Board member Gary Wildish; the third position is currently vacant. The next meeting has not been scheduled.
12. Special Transportation Fund (STF) Committee: The Committee will meet a minimum of two times per year, or a sufficient number of times to advise and assist the Board in carrying out the purposes of the Special Transportation Fund for the elderly and people with disabilities Transportation Operating Grants Program. The committee is composed of local community member representatives in accordance with state law. The next meeting has not been scheduled.
13. LTD Pension Trusts: LTD’s two pension plans (one for ATU-represented employees and one for administrative employees) are each governed by a board of trustees. The pension trustees generally meet three times a year, and Board member Steven Yett serves as one of the trustees. The next meeting has not been scheduled.
14. MovingAhead Oversight Committee: This committee is composed of representatives from the City of Eugene, LTD, and regional partners with the goal of a system-level approach to corridor improvements. LTD Board member Don Nordin serves as LTD’s representative on this committee; the second position is currently vacant. The next meeting has not been scheduled.
Q:\BOARD OF DIRECTORS\Board Meetings\Board Meetings\2018\2018-10-17\14-AIS - BD Member Rprt Summary.docx LTD REGULAR BOARD MEETING October 17, 2018 Page 105 of 129 Agenda Item Summary – Board Member Reports Page 3
15. Main Street Projects Governance Team: This committee was formed to provide informed direction and collaborative decision making to support the Main Street-McVay Transit Study and four other concurrent projects along Main Street in Springfield. Board members Steven Yett and Kate Reid serve as LTD’s representatives on this committee. The next meeting has not been scheduled.
16. Vision Zero Task Force: The City of Eugene, as part of its Vision Zero implementation, has developed a Vision Zero Task Force. Board member Carl Yeh has been appointed the LTD representative to the Task Force. The next meeting has not been scheduled.
17. LTD Board Service Committee: The Board Service Committee is composed of Chair Ed Necker; the second and third positions are currently vacant. Meetings are scheduled on an as-needed basis. The next meeting has not been scheduled.
Q:\BOARD OF DIRECTORS\Board Meetings\Board Meetings\2018\2018-10-17\14-AIS - BD Member Rprt Summary.docx LTD REGULAR BOARD MEETING October 17, 2018 Page 106 of 129 Lane Transit District Revenue and Expenditure by Fund
Fiscal Year: P2 2019 (August 31, 2018) DRAFT Year to date through: 8/31/2018 P2 Annual % of Budget YTD Budget YTD Actuals YTD B/(W) than Budget Budget (pts) $$ GENERAL FUND
General Fund Resources 63,378,077 10,563,013 11,761,639 19% 2 pts 1,198,627 General Fund Expenditures 63,378,077 10,563,013 9,820,984 15% 1 pts 742,029 General Fund Revenues higher/(lower) than expenditures 0 0 1,940,655
Resources are higher than budget primarily due to timing of 1) payroll taxes, $2.7M and 2) Advertising $0.3M partially offset by timing of grant assistance $1.1M, self employment taxes $0.3M and group passes $0.3M. Payroll taxes peak in August, November, February, and May. Grant assistance is HB 2017 funding. Placeholder was put in the General Fund for these dollars that will be transferred to the appropriate fund by resolution once project spending is approved. Self-employment taxes are up 6% from the same time a year ago
Expenditures are lower than budget by $0.7M, inclusive of the operating reserve. Excluding this reserve, expenditures exceed the YTD budgeted amount by $0.4M. This is due to: 1) the timing of benefit payments, 2) bus operator wages and 3) August Admin bridge payment. Bus operator wages exceed the year to date budget due to timing as Fall bid changes have not yet taken place. Sept & Oct will be impacted by Fall training costs and Football costs which will offset the Fall bid service reductions
MEDICAID FUND
Medicaid Fund Resources 10,624,775 1,770,796 205,683 2% -15 pts (1,565,113) Medicaid Fund Expenditures 10,624,775 1,770,796 879,154 8% 8 pts 891,642 Accessible Services Fund Revenues higher/(lower) than 00 (673,471) expenditures Expenditures exceed resources due to timing. There is typically an ~6 (~$800K) week lag between expenditures and claims reimbursement.
LTD REGULAR BOARD MEETING October 17, 2018 Page 107 of 129 Lane Transit District Revenue and Expenditure by Fund
Fiscal Year: P2 2019 (August 31, 2018) DRAFT Year to date through: 8/31/2018 P2 Annual % of Budget YTD Budget YTD Actuals YTD B/(W) than Budget Budget (pts) $$ ACCESSIBLE SERVICES FUND
Accessible Services Fund Resources 7,654,197 1,275,700 555,071 7% -9 pts (720,628) Accessible Services Fund Expenditures 7,654,197 1,275,700 460,964 6% 11 pts 814,736 Accessible Services Fund Revenues higher/(lower) than 0 0 94,108 expenditures Resources exceed expendigures primrily due to the monthly GF transfer of $425K and beginning working capital of $49K. Excluding these supporting factors, expenditures exceed resources by $379K due to timing. Invoices for the Accessible Services Fund are quarterly (October). Majority of operating revenues through August are for farebox cash
P2P FUND
P2P Fund Resources 1,411,098 235,183 47,513 3% -13 pts (187,670) P2P Fund Expenditures 1,411,098 235,183 84,035 6% 11 pts 151,148 P2P Fund Revenues higher/(lower) than expenditures 00 (36,521)
Expenditures exceed resources for the P2P fund due to grant reimbursement timing. P2P is primarily funded by grants
CAPITAL PROJECTS FUND
Capital Projects Fund Resources 14,783,763 2,463,961 1,861,320 13% -4 pts (602,641) Capital Projects Fund Expenditures 14,783,763 2,463,961 214,948 1% 15 pts 2,249,013 Capital Projects Fund Revenues higher/(lower) than 0 0 1,646,372 expenditures Resource exceed expenditures due to beginning working capital and monthly General Fund transfers coupled with minimal expenditures on projects through August
LTD REGULAR BOARD MEETING October 17, 2018 Page 108 of 129 FY19 Resources FY19 Adopted FY19 YTD Budget FY19 Actuals as Better/(Worse) Description Budget of: than Budget Budget Adopted by 31-Aug-18 31-Aug-18 Resolution 2018-05- 16-12 on May 16,2018 GENERAL FUND Beginning Working Capital $ 9,918,411 $ 1,653,068.50 $ 1,653,069 $ ‐ As budgeted. Updated when CAFR published
Operating Revenues Cash Fares & Passes 4,241,700 706,950 691,989 (14,961) Roughly in line with budget
Group Passes (233,963) LCC had an add'l service fee last year, reduction in Symantec employees, a reduction in the # of 2,227,311 371,219 137,255 employer group pass participation Advertising 230,000 420,000 70,000 300,000 $300K is the minimum annual guarantee for FY19 Special Services 238,000 39,667 58,122 18,455 Total Operating Revenues $ 7,127,011 $ 1,187,835 $ 1,187,366 $ (469)
Nonoperating Revenues Payroll Taxes 36,490,588 6,081,765 8,739,859 2,658,095 Timing as peak is in August, Nov, Feb & May. Through August, vs same time 1 year ago, FY19 is higher by 2%, but budget increase is 4.3%
Self-employment Taxes (322,869) Timing. Budget is a 3% growth, vs. same time a year 2,307,567 384,595 61,726 ago we are at 6% growth State-in-Lieu 433,000 72,167 110,297 38,130 Grant Assistance (1,120,833) Timing. Revenues for House Bill 2017. Once projects are approved, funds will be moved to 6,725,000 1,120,833 0 appropriate funds via resolution Miscellaneous 232,500 38,750 5,453 (33,297) Interest 144,000 24,000 0 (24,000) Sale of Assets 0 3,870 3,870 Total Non-operating $ 46,332,655 $ 7,722,109 $ 8,921,205 $ 1,199,096 Total General Fund Resources $ 63,378,077 $ 10,563,013 $ 11,761,639 $ 1,198,627
ACCESSIBLE SERVICES FUND
Beginning Working Capital 292,623 48,771 48,771 ‐ As budgeted. Updated when CAFR published
Operating Revenues 4,811,286 801,881 81,253 (720,628) Timing. Quarterly invoice (Oct). Mostly farebox cash in July & Aug
Transfer from the General Fund 2,550,288 425,048 425,048 ‐ As budgeted. Updated when CAFR published Total Resources $ 7,654,197 $ 7,654,197 $ 555,071 $ (7,099,126)
MEDICAID FUND Beginning Working Capital ‐ ‐ ‐ ‐ As budgeted. Updated when CAFR published Operating Revenues 10,218,275 1,703,046 137,933 (1,565,113) Timing. ~ 6 week lag between expenditure and claims reimbursement Transfer from the General Fund 406,500 67,750 67,750 ‐ As budgeted Total Resources $ 10,624,775 $ 10,624,775 $ 205,683 $ (10,419,092)
POINT2POINT FUND Beginning Working Capital ‐ ‐ ‐ As budgeted. Updated when CAFR published
Operating Revenues 1,221,098 203,516 15,847 (187,670) Reimbursement timing. Most of P2P is grant funded Transfer from the General Fund 190,000 31,667 31,667 ‐ As budgeted Total Resources $ 1,411,098 $ 1,411,098 $ 47,513 $ (1,363,585)
CAPITAL PROJECTS FUND Beginning Working Capital 5,398,538 899,756 899,756 ‐ As budgeted. Updated when CAFR published
Grants 3,971,057 661,843 59,202 (602,641) Only $214K of expenditures through August. Grant reimbursement timing Transfer from the General Fund 5,414,168 902,361 902,361 ‐ As budgeted Total Resources $ 14,783,763 $ 14,783,763 $ 1,861,320 $ (12,922,443) LTD REGULAR BOARD MEETING October 17, 2018 Page 109 of 129 FY19 Expenditures FY19 Adopted FY19 YTD Budget FY19 Actuals as of: Better/(Worse) Description Budget than Budget Budget Adopted by 31-Aug-18 31-Aug-18 Resolution 2018-05-16-12 on May 16, 2018 GENERAL FUND - OPERATING Transit Services $ 47,737,731 $ 7,956,288.50 $ 8,394,158 $ (437,870) Timing of benefit payments (3 instead of 2 through 8/30), Admin bridge payment and bus operator wage timing (service reductions do not occur until Sept which will be offset by Fall training costs)
GENERAL FUND - NON-OPERATING Transfer to Accessible Services Fund 2,550,288 425,048 425,048 ‐ As budgeted Transfer to Medicaid Fund 406,500 67,750 67,750 ‐ As budgeted Transfer to Point2point Fund 190,000 31,667 31,667 ‐ As budgeted Transfer to Capital Projects Fund 5,414,168 902,361 902,361 ‐ As budgeted Operating Contingency 52,457 8,743 ‐ 8,743 Contingency for FY19 Total Non-operating $ 8,613,413 $ 1,435,569 $ 1,426,826 $ 8,743 Operating Reserve $ 7,026,933 1,171,156 1,171,156 Not authorized to use in FY19 Total General Fund $ 63,378,077 $ 10,563,013 $ 9,820,984 $ 742,029 ACCESSIBLE SERVICES FUND Transit Services 7,361,574 1,226,929 460,964 765,965 Payment timing & timing of pilot programs (Florence/Yachats). Only July expenditures through August end Operating Contingency 130,000 21,667 ‐ 21,667 Contingency for FY19 Operating Reserve 162,623 Not authorized to use in FY19 Total Accessible Services Fund $ 7,654,197 $ 7,654,197 $ 460,964 $ 7,193,233 $ $ MEDICAID FUND Transit Services 10,492,775 1,748,796 879,154 869,642 Timing ‐ Only July expenditures through Aug end Operating Contingency 132,000 22,000 ‐ 22,000 Contingency for FY19 Total Medicaid Fund $ 10,624,775 $ 10,624,775 $ 879,154 $ 9,745,621
POINT2POINT FUND Transit Services 1,377,583 229,597 84,035 145,562 Payment timing Operating Contingency 33,515 5,586 ‐ 5,586 Contingency for FY19 Total Point2point Fund $ 1,411,098 $ 1,411,098 $ 84,035 $ 1,327,063
CAPITAL PROJECTS FUND Capital Outlay 13,240,489 2,206,748 214,948 1,991,801 Project timing Capital Reserve 1,543,274 257,212 ‐ 257,212 Not authorized to use in FY19 Total Capital Projects Fund $ 14,783,763 $ 2,463,961 $ 214,948 $ 2,249,013
LTD REGULAR BOARD MEETING October 17, 2018 Page 110 of 129 Check History Listing 10/1/201810:45 AM V10 00 Page 1 of 5
Check # Date Vendor Check Amount 99236 09/06/2018 A-1 FIRE PROTECTION 160.00 99237 09/06/2018 ADVERTEISING PRODUCTS & PROMOS 2,762.14 99238 09/06/2018 BARRETT BUSINESS SERVICES INC 3,332.80 99239 09/06/2018 BULLFROG ENTERPRISES 750.00 99240 09/06/2018 CINTAS CORPORATION 1,885.85 99241 09/06/2018 DISH NETWORK 112.02 99242 09/06/2018 ELMS LANDSCAPE MAINTENANCE INC 776.00 99243 09/06/2018 ERGOFLEX CONSULTING, INC. 155.00 99244 09/06/2018 ERGOMETRICS & APPLIED 238.00 99245 09/06/2018 EUGENE WATER & ELECTRIC BOARD 557.23 99246 09/06/2018 FASTENAL COMPANY 112.56 99247 09/06/2018 LLC FUSSY'S @ VALLEY RIVER PLAZA 68.70 99248 09/06/2018 GILLIAN J GARBER-YONTS 352.00 99249 09/06/2018 HARRIS DESIGN & PRINT, INC. P~ r1L 4 ~~ olrZ, Si~(~ Fc~6c./wl✓ha lr 284.83 99250 09/06/2018 HARVEY & PRICE COMPANY 2,545.00 99251 09/06/2018 KOKE NEW CENTURY, INC. 316.00 99252 09/06/2018 LANE COMMUNITY COLLEGE 408.21 n 99253 09/06/2018 MEDICAL TRANSPORTATION MGT t'1 i 61e. &0L q-0_ ~j r(% ICe. G1 yam. lotK ~ ~u I 656,385.82 ~J 99254 09/06/2018 NORTHWEST NATURAL GAS 1,142.39 99255 09/06/2018 OFFICE DEPOT 668.12 99256 09/06/2018 RG MEDIA COMPANY 282.50 99257 09/06/2018 SANIPAC 271.35 99258 09/06/2018 SPRINGFIELD EDUCATION FOUNDATN •- ~jpU/~j[~~.t/~,~P P~f'(~Sy~ 2,500.00 99259 09/06/2018 SPRINGFIELD UTILITY BOARD 0.00 99260 09/06/2018 SPRINGFIELD UTILITY BOARD 1,822.90 99261 09/06/2018 THERMO KING NORTHWEST, INC. 4,094.83 99262 09/06/2018 US POSTAL SERVICE 11,544.54 99263 09/06/2018 VERIZON WIRELESS 265.32 99264 09/06/2018 THE AFTERMARKET PARTS COMPANY LLC 396.24 99265 09/06/2018 THE ENVIRONMENT CENTER FOR TRANSPORTATION AND 3,000.00 99266 09/06/2018 CUMMINS NORTHWEST, INC. 4,721.18 99267 09/06/2018 GLORIA, J GALLARDO 10,000.00 99268 09/06/2018 GILLIG CORPORATION 0.00 99269 09/06/2018 GILLIG CORPORATION jSl1'z- 1 18,768.29 99270 09/06/2018 GRAINGER INC 654.00 99271 09/06/2018 JERRY'S HOME IMPROVEMENT CTR 194.09 99272 09/06/2018 MOHAVE AUTO PARTS, INC. 329.02 99273 09/06/2018 MOTION & FLOW CONTROL PRD, INC 575.96 99274 09/06/2018 NORTH COAST ELECTRIC 355.56 99275 09/06/2018 ROADRUNNER DELIVERY 476.10 99276 09/06/2018 SITECRAFTING, INC. 400.00 99277 09/06/2018 THORP, PURDY, JEWETT, URNESS, 424.00 99278 09/06/2018 WANNAMAKER CONSULTING, INC. 5,760.00 99279 09/06/2018 WOODBURY ENERGY CO. INC. 68,777.21 99280 09/13/2018 AMERICAN FAMILY LIFE 1,480.73 99281 09/13/2018 BARRETT BUSINESS SERVICES INC 3,667.16 99282 09/13/2018 BENEFIT PLANS ADMIN SVCS, LLC 0.00 99283 09/13/2018 BENEFIT PLANS ADMIN SVCS, LLC 0.00 99284 09/13/2018 BENEFIT PLANS ADMIN SVCS, LLC , RL~`~ } 58,852.67 99285 09/13/2018 BRATTAIN INTERNATIONAL TRUCKS 318.99 99286 09/13/2018 SAMUEL T. BUSSKOHL 160.00 99287 09/13/2018 CASCADE TITLE & ESCROW 300.00 99288 09/13/2018 CENTURY LINK 257.94 99289 09/13/2018 CHAPTER 13 TRUSTEE 265.39
LTD REGULAR BOARD MEETING apckhist.rpt October 17, 2018 Page 111 of 129 Check History Listing 10/1/201810: 45 AM -~ to Page 2 of 5 Check # Date Vendor Check Amount 99290 09/13/2018 CHILD SUPPORT ENFORCEMENTAGCY 160.00 99291 09/13/2018 CINTAS CORPORATION 3,247.27 99292 09/13/2018 DEFENSIVE FIREARMS INSTRUCTION 160.00 99293 09/13/2018 ELMS LANDSCAPE MAINTENANCE INC 16,444.00 99294 09/13/2018 EUGENE WATER & ELECTRIC BOARD 6,170.82 99295 09/13/2018 FASTENAL COMPANY 85.21 99296 09/13/2018 GOVERNMENT ETHICS COMMISSION Q jZsl y L# 760.19 ZS S ! 99297 09/13/2018 MATTHEW S. IMLACH RP 111.00 99298 09/13/2018 INSIGHT PUBLIC SECTOR n toj n r SU~n~- •-~e o~h 1L 17,758.45 99299 09/13/2018 JIM BARR ENT, INC. C ne;v 6ZPn P 345.00 99300 09/13/2018 KOKE NEW CENTURY, INC. 11,168.00 99301 09/13/2018 LIFEMAP ASSURANCE COMPANY 1,644.43 99302 09/13/2018 MCKENZIE SEW-ON 2,669.50 99303 09/13/2018 MID-STATE INDUSTRIAL SERVICE 190.25 99304 09/13/2018 NORTHWEST NATURAL GAS 115.26 99305 09/13/2018 OIL PRICE INFORMATION SERVICE 250.00 99306 09/13/2018 PETERSON MACHINERY CO. 77.74 11 99307 09/13/2018 PRSA MEMBER SERVICES ►'Y1 e V~. bc'(r~ti ~~ PL~ b I C. ~G~ }1'vy~ S~c~ r 370.00 99308 09/13/2018 SANIPAC _A BM ev IL 538.45 99309 09/13/2018 SELECTEMP CORPORATION '7eYr (~~ ~~ k+.~-, / G L~~ ~,~ 1,201.20 99310 09/13/2018 SIX ROBBLEES' INC ?~ 258.06 99311 09/13/2018 SPRINGFIELD UTILITY BOARD Ck4l W j"1\ 4151 19,398.21 99312 09/13/2018 STANS AUTO UPHOLSTERY, INC. 92.50 99313 09/13/2018 SUNSET ELECTRIC, INC. p 1,980.00 kefi"~~ i a~iGct 99314 09/13/2018 TRAVEL LANE COUNTY 1V1 cr•br'>!Sh, p w ~ MG~~ 310.00 99315 09/13/2018 WESCO AUTOMOTIVE PAINT 112.35 99316 09/13/2018 FRANK D WILSON 160.00 99317 09/13/2018 WYATT'S TIRE COMPANY 4,755.26 99318 09/13/2018 XPO LOGISTICS FREIGHT, INC 406.20 99319 09/13/2018 THE AFTERMARKET PARTS COMPANY LLC ~(,e r 10,023.52 99320 09/13/2018 CAIC PRIMARY 1,501.37 99321 09/13/2018 CENTRO LATINO AMERICANO --rv'-Ll/mS lel_i ' ~ ~lr~ ~~~ 224.80 99322 09/13/2018 CUMMINS NORTHWEST, INC. 11,997.87 99323 09/13/2018 DEPARTMENT OF HUMAN SERVICES M CGI~b J l.< 17,682.22 99324 09/13/2018 GILLIG CORPORATION Q 18,597.92 99325 09/13/2018 GRAINGER INC 2,251.09 99326 09/13/2018 JERRY'S HOME IMPROVEMENT CTR 220.64 99327 09/13/2018 LTD & ATU PENSION TRUST 119,497.97 99328 09/13/2018 LTD EMPLOYEES FUND 188.00 99329 09/13/2018 LTD SALARIED EMP. PENSION PLAN 99,823.41 99330 09/13/2018 MODA HEALTH 9,378.52 99331 09/13/2018 MOHAVE AUTO PARTS, INC. 113.56 99332 09/13/2018 MOHAWK MANUFACTURING & SUPPLY 224.19 99333 09/13/2018 MOTION & FLOW CONTROL PRD, INC 45.05 99334 09/13/2018 MUNCIE TRANSIT SUPPLY 435.70 99335 09/13/2018 MYRMO & SONS 1,816.88 99336 09/13/2018 NEOPART TRANSIT LLC 302.03 99337 09/13/2018 NINFA'S ELITE CORPORATION 71,089.05 99338 09/13/2018 PACIFIC POWER GROUP, LLC 99.68 99339 09/13/2018 PARKEON, INC. 2,590.00 99340 09/13/2018 PRE-PAID LEGAL SERVICES INC. 216.30 99341 09/13/2018 SPRAGUE PEST SOLUTIONS 115.00 99342 09/13/2018 UNITED WAY OF LANE COUNTY 486.00 99343 09/13/2018 WOODBURY ENERGY CO. INC. D ; e5 oC 96,449.18 LTD REGULAR BOARD MEETING apckhist.rpt October 17, 2018 Page 112 of 129 L~~ Check History Listing 10/1/201810:45 AM Page 3 of 5
Check # Date Vendor Check Amount 99344 09/20/2018 ALTERNATIVE WORK CONCEPTS +-ec l n ~'n~ 13,562.50 1~r U/1S ~0 ~ 1,987.55 99345 09/20/2018 BARRETT BUSINESS SERVICES INC /x. 99346 09/20/2018 CAMP CREEK ELECTRIC, LLC S ~J 850.00 99347 09/20/2018 CENTURY LINK 2,640.04 99348 09/20/2018 CINTAS CORPORATION 1,611.95 99349 09/20/2018 CROCKETTS INTERSTATE TOWING 500.00 99350 09/20/2018 ERGOFLEX CONSULTING, INC. 280.00 99351 09/20/2018 EUGENE WATER & ELECTRIC BOARD 4,690.61 99352 09/20/2018 DEVINLFIELD 1,500.00 99353 09/20/2018 LLC FUSSY'S @ VALLEY RIVER PLAZA 145.80 99354 09/20/2018 HAUGEN ADVERTISING & GRAPHICS, 915.45 ROLAND M. HOSKINS &' CL OiG1 ~% ~' ~ 3 t~h ~~ 448.50 99355 09/20/2018 pp 99356 09/20/2018 CHRISTOPHER HRYNYSITYN li.-) Gr/~ i`1G~ % +~ E'er (~~' SSl,4t' ~ ~'~ 50.00 99357 09/20/2018 AURORA E. JACKSON CA,_O L(CL _ 324.50 99358 09/20/2018 KING COUNTY FLEETADMIN DIV h~?/h I,)#"a a so w, ~G n 2,500.00 99359 09/20/2018 KUHN INVESTMENTS, INC. ^ L f _ " ~~n 15,654.54 I va 99360 09/20/2018 OFFICE DEPOT ~(,~L l 80.81 99361 09/20/2018 PITNEY BOWES-PURCHASE POWER ~/ M 73.25 99362 09/20/2018 PROTECTIVE SERVICE LLC 754.33 99363 09/20/2018 RECORDXPRESS OF CALIFORNIA,LLC 67.31 99364 09/20/2018 SELECTEMP CORPORATION 1,185.80 99365 09/20/2018 SMALL WORLD AUTO CENTER, INC 2,039.40 99366 09/20/2018 SPRINGFIELD UTILITY BOARD 650.94 99367 09/20/2018 THERMO KING NORTHWEST, INC. 3,835.04 99368 09/20/2018 THOMSON REUTERS - WEST 250.12 99369 09/20/2018 THYSSENKRUPP ELEVATOR 653.97 99370 09/20/2018 WHITE BIRD CLINIC 8,179.85 99371 09/20/2018 THE AFTERMARKET PARTS COMPANY LLC 1,238.92 99372 09/20/2018 BPA VEBA-HRA SERVICES 71.00 99373 09/20/2018 BUCK'S SANITARY SERVICE, INC. 89.00 99374 09/20/2018 CENTRO LATINO AMERICANO 525.75 99375 09/20/2018 EUROFINS ANA LABORATORIES, INC 708.00 99376 09/20/2018 FIELDPRINT, INC. 50.00 99377 09/20/2018 GILLIG CORPORATION (rj" Pu rtS 63,038.73 99378 09/20/2018 JERRY'S HOME IMPROVEMENT CTR 48.14 99379 09/20/2018 MUNCIE TRANSIT SUPPLY 886.60 99380 09/20/2018 NORTH COAST ELECTRIC 415.86 99381 09/20/2018 ONE CALL CONCEPTS, INC. 50.40 99382 09/20/2018 PACIFIC ARMORED INC. 2,470.00 99383 09/20/2018 SMITH DAWSON & ANDREWS, INC. 2,500.00 99384 09/20/2018 AKA: SENIOR WHEELS, INC. SOUTH LANE WHEELS 4,138.89 99385 09/20/2018 TAC TRANSPORTATION, INC. 1~;},~,, ;1 ~] ~rZ.~y, 19,859.77 99386 09/20/2018 WANNAMAKER CONSULTING, INC. 9,600.00 99387 09/20/2018 WSP USA INC. ) 12,300.58 tOC C FYI &/nt- j ~~.n S~ ( f- ~=~ 99388 09/26/2018 PETTY CASH - CASSIE MOSTERT 585.79 174.00 99389 09/27/2018 A-1 AUTO GLASS ~~~ ~~//~~ 99390 09/27/2018 AMAL TRANSIT UNION #757 4~ n' L•^\ vkX'o 15,954.76 99391 09/27/2018 BARRETT BUSINESS SERVICES INC 7,893.54 99392 09/27/2018 WILLIAM JOSEPH BRADLEY 288.00 99393 09/27/2018 JERAMY D CARD 160.00 99394 09/27/2018 CHAPTER 13 TRUSTEE 265.39 99395 09/27/2018 CHILD SUPPORT ENFORCEMENTAGCY 160.00 99396 09/27/2018 CINTAS CORPORATION 5,169.17 99397 09/27/2018 CITY OF EUGENE 787.12 LTD REGULAR BOARD MEETING apckhist.rpt October 17, 2018 Page 113 of 129 -~~ Check History Listing 10/1/201810:45 AM Page 4 of 5
Check # Date Vendor Check Amount 99398 09/27/2018 CHARLES F. CLARKE 203.00 99399 09/27/2018 COAST PROFESSIONAL INC 284.76 99400 09/27/2018 DAVID COLLIER 132.00 99401 09/27/2018 ERGOFLEX CONSULTING, INC. 582.75 99402 09/27/2018 EUGENE WATER & ELECTRIC BOARD 862.24 99403 09/27/2018 FORMFOX, INC. 50.00 99404 09/27/2018 CODY B FRANZ 508.60 99405 09/27/2018 JEFFREY HADDEN 206.50 99406 09/27/2018 JOHN B. HAMPTON 416.00 99407 09/27/2018 MARK JOHNSON 243.00 99408 09/27/2018 KOKE NEW CENTURY, INC.,,~L ~l~S'~ f~yM ~ 1 4,652.00 ► 99409 09/27/2018 LIFEMAP ASSURANCE COMPANY 11,181.29 99410 09/27/2018 HEATHERA. LINDSAY 160.00 99411 09/27/2018 THE MACERICH PARTNERSHIP, LP ~~ ~Z~ 8,160.00 YG~ ~~ `j rbr!J ` 99412 09/27/2018 ANDREW G MARTIN 160.00 99413 09/27/2018 JACOB H MCCALLUM 361.66 99414 09/27/2018 JACOB H MCCALLUM 203.00 99415 09/27/2018 AMANDA BETH MCGILL 206.50 99416 09/27/2018 HART P MIGDAL 139.00 99417 09/27/2018 MOTOR VEHICLES DIVISION 51.00 99418 09/27/2018 OFFICE DEPOT 621.85 99419 09/27/2018 TYMOTHY C PEARSON 160.00 99420 09/27/2018 RADIATOR SUPPLY HOUSE, INC. 1,453.00 99421 09/27/2018 AARON D REECE 76.50 99422 09/27/2018 RG MEDIA COMPANY 362.50 99423 09/27/2018 THOMAS B SCHWETZ 160.00 99424 09/27/2018 SCOTT R SCNEAR 108.18 99425 09/27/2018 SELECTEMP CORPORATION 2,217.60 99426 09/27/2018 SHI INTERNATIONAL CORP Pe,-}C-K fVvj~rx,+ ,Ljj 16,905.00 99427 09/27/2018 BRET L SMITH 160.00 99428 09/27/2018 SPRINGFIELD UTILITY BOARD 1,103.01 99429 09/27/2018 SUTTELL & HAMMER, P.S. 428.44 99430 09/27/2018 VERIZON WIRELESS 7,809.32 99431 09/27/2018 WHA INSURANCE AGENCY, INC. 697.00 99432 09/27/2018 WILLAMETTE COMM HEALTH SOLUTNS 980.00 99433 09/27/2018 THE AFTERMARKET PARTS COMPANY LLC 3,330.03 99434 09/27/2018 BEDFORD FALLS, LLC 1,741.50 99435 09/27/2018 C & K PETROLEUM EQUIPMENT CO, 848.88 99436 09/27/2018 CHAVES CONSULTING, INC. 370.20 99437 09/27/2018 CUMMINS NORTHWEST, INC. 2,745.79 99438 09/27/2018 GILLIG CORPORATION 2,882.51 99439 09/27/2018 GRAINGER INC 56.90 99440 09/27/2018 JERRY'S HOME IMPROVEMENT CTR 69.74 99441 09/27/2018 LANE COUNCIL OF GOVERNMENTS 11,228.14 99442 09/27/2018 LTD & ATU PENSION TRUST 117,125.02 99443 09/27/2018 LTD SALARIED EMP. PENSION PLAN 17,464.20 Cpl GL'IYV~/) I (~~, ~ 18,091.59 99444 09/27/2018 MODA HEALTH ~jC f, ~' ~,~~„}t~(r ~~ Crn ~ ~ti ✓11 99445 09/27/2018 MOHAWK MANUFACTURING & SUPPLY 189.96 99446 09/27/2018 MOSS ADAMS LLP A Se rj - (4---:) 16,000.00 99447 09/27/2018 MUNCIE TRANSIT SUPPLY 1,698.21 99448 09/27/2018 NCH CORPORATION 1,203.60 99449 09/27/2018 NEOPART TRANSIT LLC 51.18 99450 09/27/2018 NORTH COAST ELECTRIC 173.90 99451 09/27/2018 OXLEY & ASSOCIATES, INC. 5,000.00
LTD REGULAR BOARD MEETING apckhist.rpt October 17, 2018 Page 114 of 129 Check History Listing 10/1/201810:45 AM 10-1000 Page 5 of 5
Check # Date Vendor Check Amount 99452 09/27/2018 PACIFIC POWER GROUP, LLC 444.02 . 11 99453 09/27/2018 PACIFICSOURCE HEALTH PLANS dL} CSrmwy'" -j 1/)- /0 j/ 632,725.69 Pn' 1 J 99454 09/27/2018 PHOENIX BUSINESS SOLUTIONS LLC I' ~ l t~(N'~~i4Z,.)')' YM 5~.ti ~~ /nL~i 9090.00 99455 09/27/2018 RICOH USA, INC. 990.66 kSl~SYI.~ 99456 09/27/2018 ROADRUNNER DELIVERY 510.30 99457 09/27/2018 SCOFIELD ELECTRIC CO. C le-(. ~I -~(~ (~,blp ~Q~- j,~ ( f—oL,) e-y 2,215.25 99458 09/27/2018 SITECRAFTING, INC. 400.00 99459 09/27/2018 SMART SNACKS-PORTLAND LLC 533.55 99460 09/27/2018 SPRAGUE PEST SOLUTIONS 115.00 99461 09/27/2018 THORP, PURDY, JEWETT, URNESS, 2,699.60 99462 09/27/2018 TOUCHPOINT NETWORKS LLC 195.00 99463 09/27/2018 UNITED WAY OF LANE COUNTY 486.00 99464 09/27/2018 VISION SERVICE PLAN 4,573.00 91100118 09/30/2018 BENEFIT PLANS ADMIN SVCS, LLC ` 29,460.00 (] _ 92100118 09/30/2018 BENEFIT PLANS ADMIN SVCS, LLC !~A 9'X ~ V~K /hC~1 307.00 93090118 09/05/2018 BENEFIT PLANS ADMIN SVCS, LLC 19,125.82 802839232 09/14/2018 VALIC %CHASE BANK OF TEXAS 17 e4, ,,- eGl CQ1r~~Y ~~ '~ Uh W F1 99,904.12 802856389 09/28/2018 VALIC %CHASE BANK OF TEXAS (>oyyrejfS Jr> 75,389.28 803648905 09/14/2018 INTERNAL REVENUE SERVICE-EFTPS VAC) L, 190,615.76 814230665 09/04/2018 BANK OF AMERICA 24.90 814230670 09/04/2018 BANK OF AMERICA 2,423.35 814230671 09/04/2018 BANK OF AMERICA 2,570.21 814773760 09/14/2018 OREGON DEPARTMENT OF REVENUE j}L,--d hL `~ , 49,386.38 816175681 09/14/2018 MASS MUTUAL FINANCIAL GROUP 4,537.44 818123528 09/28/2018 MASS MUTUAL FINANCIAL GROUP 3,930.45 851143205 09/14/2018 OREGON DEPARTMENT OF JUSTICE 2,120.60 852222620 09/28/2018 OREGON DEPARTMENT OF JUSTICE 2,120.60 879479040 09/15/2018 OREGON DEPARTMENT OF REVENUE 14.69 882275886 09/15/2018 INTERNAL REVENUE SERVICE-EFTPS 60.90 886134528 09/01/2018 OREGON DEPARTMENT OF REVENUE 2,412.16 892035252 09/28/2018 INTERNAL REVENUE SERVICE-EFTPS 195,070.99 C 893825496 09/01/2018 INTERNAL REVENUE SERVICE-EFTPS 11,597.48 898608384 09/28/2018 OREGON DEPARTMENT OF REVENUE 50,596.67
249 Checks $3,307,023.53
LTD REGULAR BOARD MEETING apckhist. pt October 17, 2018 Page 115 of 129 .. Check History I o I I] 23 j
File Edit Record Navigate Form _ Format Tab Help
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Check # 99355 0 Do accounting Gate 09120/201 B Release date Status Voided Replaces Reverse EFT ClearNoid date 09120/2018 Chec roup c mostert o . — — - -- -- ._ ...... _..... _ . _..._._. -.....__ °o- Vendor # hosro00 HOSKINS, ROLAND M. Pay To
Pay type N Normal check F Source ap Accounts Payable Created by c mostert ROLAND M. HOSKIN S z ..... — ------o Accounts Payable PO BOX 7070 m Type ap OK to post? Posted— Bank bofaap BANK OF AMERICA -... _ .- -. __ ...__...... - -- Reason Not needed SPRINGFIELD OR 974750470 - Unreconciled amount Stale check L Invoice Date Due Description Amount Paid 100517 10/0512017 1110412017 APTA EXPO - PER DIEM - OCT 6.12 - GA 448.50 0.00
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Check Total 448.50
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LTD REGULAR BOARD MEETING October 17, 2018 Page 116 of 129 LANE TRANSIT DISTRICT August 2018 Performance Report 25-September-2018 Prior Performance Current Year's % Current Previous % Current Prior % Measure Month Month Change Y-T-D Y-T-D Change 12 Month 12 Month Change
Fixed Route Service
Passenger Boardings 769,776 727,730 + 5.8% 1,509,824 1,436,303 + 5.1% 10,284,844 10,186,474 + 1.0% Mobility Assisted Riders 15,111 13,791 + 9.6% 28,837 27,855 + 3.5% 153,100 154,546 - 0.9%
Average Passenger Boardings: Weekday 28,389 26,926 + 5.4% 28,512 27,083 + 5.3% 33,787 33,244 + 1.6% Saturday 17,939 16,690 + 7.5% 17,613 16,651 + 5.8% 19,509 18,683 + 4.4% Sunday 11,266 10,418 + 8.1% 11,429 10,556 + 8.3% 11,682 11,023 + 6.0%
Monthly Revenue Hours 24,979 24,306 + 2.8% 50,760 46,633 + 8.8% 301,479 284,492 + 6.0% Boardings Per Revenue Hour 30.8 29.9 + 2.9% 29.74 30.80 - 3.4% 34.11 35.81 - 4.7% Weekly Revenue Hours 5,640 5,488 + 2.8% 5,731 5,265 + 8.8% 5,831 5,457 + 6.9% Weekdays 23 23 45 44 256 262 Saturdays 4 4 9 9 53 52 Sundays 4 4 8 9 53 51
Farebox Revenues & Sales*
Farebox Revenue $127,564 $171,367 - 25.6% $258,947 $323,675 - 20.0% $1,577,050 $1,775,827 - 11.2% Adult Pass 3,001 2,822 + 6.3% 5,992 5,062 + 18.4% 34,828 32,364 + 7.6% Youth Pass 245 216 + 13.4% 491 398 + 23.4% 8,502 9,574 - 11.2% Reduced Fare Pass 1,029 873 + 17.9% 1,897 1,742 + 8.9% 34,828 32,364 + 7.6% Adult 3 Month Pass 112 116 - 3.4% 285 289 - 1.4% 1,615 1,775 - 9.0% Youth 3 Month Pass 54 45 + 20.0% 67 54 + 24.1% 839 729 + 15.1% Reduced Fare 3 Month Pass 61 40 + 52.5% 115 99 + 16.2% 594 632 - 6.0% Adult 10-Ride Ticket Book 1,883 1,873 + 0.5% 3,811 3,425 + 11.3% 20,684 21,583 - 4.2% Half-Fare 10-Ride Ticket Book 277 490 - 43.5% 648 768 - 15.6% 3,809 4,591 - 17.0% RideSource 10-Ride Ticket Book 412 380 + 8.4% 791 962 - 17.8% 4,542 5,021 - 9.5% *Group Pass Program revenues, which typically make up about 1/3 of all passenger revenues, are not included in this report. Finance reports total passenger revenues inclusive of Group Pass on a quarterly basis.
Fleet Services
Fleet Miles 342,168 337,742 + 1.3% 681,378 660,261 + 3.2% 4,140,900 3,971,015 + 4.3% Average Passenger Boardings/Mile 2.25 2.15 + 4.4% 2.22 2.18 + 1.9% 2.48 2.57 - 3.2% Fuel Cost $212,766 $164,813 + 29.1% $435,917 $300,784 + 44.9% $2,394,035 $2,140,046 + 11.9% Fuel Cost Per Mile $0.622 $0.488 + 27.4% $0.640 $0.456 + 40.4% $0.578 $0.539 + 7.3% Repair Costs $291,525 $262,939 + 10.9% $522,647 $566,536 - 7.7% $3,629,952 $3,308,137 + 9.7% Total Repair Cost Per Mile $0.852 $0.779 + 9.4% $0.767 $0.858 - 10.6% $0.877 $0.833 + 5.2% Preventive Maintenance Costs $37,061 $34,536 + 7.3% $71,181 $67,247 + 5.9% $453,201 $422,918 + 7.2% Total PM Cost Per Mile $0.108 $0.102 + 5.9% $0.104 $0.102 + 2.6% $0.109 $0.107 + 2.8% Mechanical Road Calls 41 22 + 86.4% 76 55 + 38.2% 461 425 + 8.5% Miles/Mech. Road Call 8,346 15,352 - 45.6% 8,966 12,005 - 25.3% 8,982 9,344 - 3.9%
RideSource Internal Fleet
MTM Rides 12,998 14,527 - 10.5% 25,924 26,712 - 2.9% 160,130 175,412 - 8.7%
LTD REGULAR BOARD MEETING October 17, 2018 Page 117 of 129 August Revenue Hours August Passenger Boardings per Revenue Hour
2018-2019 24,979 2018-2019 30.82 2017-2018 24,306 2017-2018 29.94 2016-2017 22,445 2016-2017 32.72 2015-2016 20,252 2015-2016 33.59 2014-2015 20,350 2014-2015 36.98 2013-2014 20,473 2013-2014 37.14 2012-2013 20,379 2012-2013 37.83 2011-2012 20,220 2011-2012 36.49 2010-2011 21,286 2010-2011 32.50 2009-2010 22,668 2009-2010 31.68 2008-2009 22,909 2008-2009 36.26
August Fleet Miles August Passenger Boardings per Mile
2018-2019 342,168 2018-2019 2.25 2017-2018 337,742 2017-2018 2.15 2016-2017 310,682 2016-2017 2.36 2015-2016 285,246 2015-2016 2.38 2014-2015 282,375 2014-2015 2.67 2013-2014 295,995 2013-2014 2.57 2012-2013 288,596 2012-2013 2.67 2011-2012 286,764 2011-2012 2.57 2010-2011 307,208 2010-2011 2.25 2009-2010 317,470 2009-2010 2.26 2008-2009 335,566 2008-2009 2.48
August Passenger Boardings August Average Weekday Passenger Boardings
2018-2019 769,776 2018-2019 28,389 2017-2018 727,730 2017-2018 26,926 2016-2017 734,477 2016-2017 27,330 2015-2016 680,189 2015-2016 26,528 2014-2015 752,582 2014-2015 28,945 2013-2014 760,267 2013-2014 28,504 2012-2013 770,902 2012-2013 29,047 2011-2012 737,807 2011-2012 27,778 2010-2011 691,744 2010-2011 26,591 2009-2010 718,047 2009-2010 28,301 2008-2009 830,573 2008-2009 32,739
LTD REGULAR BOARD MEETING October 17, 2018 Page 118 of 129 Daily Ridership Recap August 2018 Mobility Assisted Revenue Daily Date Day Service Boardings Boardings Hours Productivity 8/1/2018 Wednesday Weekday 30,437 564 929 32.76 8/2/2018 Thursday Weekday 29,532 535 930 31.75 8/3/2018 Friday Weekday 30,041 787 930 32.30 8/4/2018 Saturday Saturday 19,455 433 532 36.57 8/5/2018 Sunday Sunday 11,375 233 374 30.41 8/6/2018 Monday Weekday 28,561 534 931 30.68 8/7/2018 Tuesday Weekday 29,414 558 930 31.63 8/8/2018 Wednesday Weekday 28,702 543 928 30.93 8/9/2018 Thursday Weekday 27,953 546 930 30.06 8/10/2018 Friday Weekday 28,770 600 930 30.94 8/11/2018 Saturday Saturday 17,559 391 532 33.01 8/12/2018 Sunday Sunday 11,032 211 371 29.74 8/13/2018 Monday Weekday 28,334 531 928 30.53 8/14/2018 Tuesday Weekday 28,927 524 926 31.24 8/15/2018 Wednesday Weekday 28,672 563 929 30.86 8/16/2018 Thursday Weekday 27,996 613 929 30.14 8/17/2018 Friday Weekday 27,862 639 926 30.09 8/18/2018 Saturday Saturday 17,462 374 532 32.82 8/19/2018 Sunday Sunday 11,654 254 372 31.33 8/20/2018 Monday Weekday 28,079 463 931 30.16 8/21/2018 Tuesday Weekday 26,706 533 932 28.65 8/22/2018 Wednesday Weekday 27,431 469 926 29.62 8/23/2018 Thursday Weekday 27,381 500 929 29.47 8/24/2018 Friday Weekday 27,260 522 928 29.38 8/25/2018 Saturday Saturday 17,278 303 523 33.04 8/26/2018 Sunday Sunday 11,004 189 371 29.66 8/27/2018 Monday Weekday 27,338 449 930 29.40 8/28/2018 Tuesday Weekday 28,475 544 930 30.62 8/29/2018 Wednesday Weekday 28,040 510 929 30.18 8/30/2018 Thursday Weekday 27,057 478 929 29.12 8/31/2018 Friday Weekday 29,989 718 932 32.18 Totals 769,776 15,111 24,979 30.82
60,000 60.00
50,000 50.00
40,000 40.00
30,000 30.00
20,000 20.00
10,000 10.00
0 0.00
Boardings Daily Productivity
LTD REGULAR BOARD MEETING October 17, 2018 Page 119 of 129 LANE TRANSIT DISTRICT Five Year History of Passenger Boardings
1,300,000
1,200,000
1,100,000
1,000,000
900,000
800,000
700,000
600,000
500,000
Rolling Average Boardings Passenger Boardings
LTD REGULAR BOARD MEETING October 17, 2018 Page 120 of 129
MONTHLY DEPARTMENT REPORTS October 17, 2018
OFFICE OF THE GENERAL MANAGER
Aurora Jackson, General Manager
20-20 Cities On September 13 and 14, the general manager attended a two-day roundtable held in Portland about urban mobility. The roundtable was hosted by an international organization named 20-20 Cities. Their goal at the roundtable was to convene cities and key urban stakeholders to exchange best practices and innovative case studies and to provide focused business-city collaboration for practical progress in urban development. The major takeaways from the roundtable was the discussions around the multiple technology improvements that have changed mobility management. Although smaller cities such as Eugene/Springfield have been slower to adopt smart cities technology, this may not be the case over the next five years. Devices placed on utility poles can improve mobility and safety for all modes. Land use decisions will also evolve with the entry of carsharing companies, transportation network companies (TNCs), bikesharing, and scooters into the mobility management platform. Electric and autonomous vehicles will also have longer term implications as urban areas will need to make decisions about policies and infrastructure that may be needed to support these technologies.
APTA The general manager attended the APTA Annual Conference held in Nashville this year. The major topics of conversations for this conference were funding, electric vehicles, mobility-on-demand, and partnerships with TNCs. Also interesting, was a presentation about the growing homeless population in many urban communities. If the Board is interested in engaging further about either of these events, please contact the general manager.
SERVICE DELIVERY & ADMINISTRATION
Mark Johnson, Assistant General Manager
CUSTOMER AND SPECIALIZED SERVICES Cosette Rees, Director of Customer and Specialized Services
Florence-Yachats Connector Pilot The Pilot launched with four round-trips on Tuesday, September 4. The service operates on weekdays between Florence and Yachats, with a stop at the Carl G. Washburne State Park. The project is funded through ODOT to close the last gap of public transit service on the west coast highway, in partnership with the city of Florence and LTD. LTD is contracting with River Cities Taxi
LTD REGULAR BOARD MEETING October 17, 2018 Page 121 of 129 Monthly Department Reports October 17, 2018 Page 13 to operate the service. The pilot is scheduled to operate through June 30, 2019, and will be evaluated for possible next steps beyond the pilot.
Mobility on Demand Pilot LTD is currently working with the City of Cottage Grove to participate in a Mobility on Demand (MOD) pilot service within the Cottage Grove service area. This service would operate Monday through Friday, and be a curb-to-curb service open to the public to travel within the service area, and also to connect to the LTD service between Eugene and Cottage Grove. LTD is still in the design phase of the service, and expect to have it in place in January, 2019 for a one-year pilot to evaluate for possible expansion.
Paw Print Program The program that allows people who travel with service animals to come in and get a paw print on their half fare ID card is nearing the end of its 12-month pilot. The program invites people to come meet with LTD staff who ask the allowable questions to determine that this individual is someone who may be traveling with a service animal. By showing this paw-print at boarding, customers will not be asked the questions. Although it will be fully evaluated at completion, the program is seen as successfully reducing stress for customers and allowing them to travel more effortlessly, as well as allowing LTD to provide information about traveling on LTD with service animals. It is important to note that people are still welcome to board with a service animal without the paw print ID, but will be asked the qualifying questions.
Fare Collection Program Staff are working to complete the Request for Proposal (RFP) for a fare collection program. The goals developed for the program include providing an improved customer experience, be value- added, improve efficiencies, gain data valuable in making service and related decisions, and take advantage of proven technologies to make this all happen. Staff are working toward a July 1, 2019, implementation. This program will support LTD’s fare policy, currently under review.
POINT2POINT Theresa Brand, Transportation Options Manager
Point2point (P2p) staff continue to coordinate with LTD graphics and marketing to create final versions of the Employer Transportation Coordinator (ETC) toolkit materials and to update the Point2point website. Future steps include further testing by a pilot group of ETCs and finalizing a roll- out plan. Work will continue on the project through the late fall with a January 31, 2019, anticipated completion date.
P2p Staff will be participating in a P2p Retreat in late October so that focused time can be spent strategizing on how to plan for and then meet the goals as outlined in the 2015-2020 P2p Strategic Plan. The plan is now in its 4th year of actions and strategies.
Staff are preparing heavily for October key events including the Oregon Drive Less Challenge, which runs October 1 – 15, and International Walk to School Day within all three local school districts serving up to 48 schools.
SRTS – School Outreach Summary: 1. A new Transportation Options Specialist was hired and went through program and LTD onboarding and has hit the ground running working on the Regional Safe Routes to School (SRTS) program.
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2. SRTS Staff participated in a number of outreach events thoughout the region at local schools and at Sunday Streets. 3. The SRTS Team (SRTS Assistants, Gilly Garber Yonts, and the School SRTS Coordinators) have been working on outreach event scheduling and fall Walk and Bike to School Day preparation. 4. The Regional Team is planning for additional bicycle and scooter parking within all three school districts, which will be funded through a recent CMAQ Bicycle Parking Grant. The bike parking materials should be purchased in late fall and installed by school district facility staff as time allows.
Be Seen Be Safe Light Giveaways: As it gets closer to the winter months, more individuals who are biking and walking find themselves traveling in the dark. P2p received a grant from ODOT to provide bike and walk lights to those individuals in the Lane MPO and three rural communities in Lane County.
During the month of September, staff hosted events in Eugene, Springfield, and Coburg. There were over 330 in total at the Be Safe Be Seen events. Event attendees were able to choose between various safety and reflective items, including bike lights, walking lights, and reflective arm/leg straps. These items make is easier for individuals to see and be seen by other users of the transportation system.
Staff are currently planning the final two events, which will be hosted in Cottage Grove and Florence in early November.
Employer/Gateway-International Way Efforts: P2p staff have attended and shared transportation information at a number of employer benefits fairs and new employee orientations. Some of these include: City of Eugene, UO, Interntational Paper and Lane County.
Staff have been continuing to communicate congestion mitiation information to area employers, in particular along Gateway and International Way due to the level of summer and early fall construction disruptions in the region.
Staff have continued survey data collection about commuting habits in the International Way Area. P2p will also conduct an Intercept survey on the International – Gateway EmX Line in mid to late October, along with a neighborhood household survey.
Oregon Drive Less Challenge: Staff are preparing for the Oregon Drive Less Challenge which will occur October 1 – 15. This statewide challenge is sponsored by the Oregon Department of Transportation and encourages people throughout Oregon to share rides or choose an active mode of transportation for any trip they take during the challenge. Local and statewide prizes are drawn daily for those who log those non SOV trips and it is hoped that after the challenge concludes, that new transportation habits are formed using more non drive alone methods.
HUMAN RESOURCES David Lindelien, Risk Manager
LTD Emergency Preparedness Plan LTD’s emergency preparedness plan is being reviewed and updated by a sub-committee of the Safety Committee.
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The plan uses an all-hazards approach. This concept allows LTD to have an effective response to any hazard that occurs, facilitates integration of mitigation into response and recovery activities, and facilitates the coordination with other agencies under the incident command structure.
LTD is active in local emergency planning groups such as the Lane Preparedness Coalition and the Community Organizations Active in Disaster.
LTD participated in the full scale exercise which was held prior to the Olympic trails and integrated multiple local, state, and federal agencies during the exercise. The Incident Command System (ICS) is used during large events and LTD is a resource that would be called into service by the Incident Commander of the event. LTD’s Operation Supervisors went through the ICS-100 course in April of 2012 to become familiar with the system and principles of ICS.
LTD has held tabletop exercises for an earthquake event, October 2011, and a large fuel spill on the Glenwood bus lot, January 2015. Both of these tabletop exercise were led by the Lane County Emergency Manager. The fuel spill exercise also included neighboring businesses such as Sanipac and Planned Parenthood.
PUBLIC AFFAIRS
Aurora Jackson, General Manager
MARKETING AND COMMUNICATIONS Meg Kester, Marketing and Communications Manager
Utah Transit Authority Visit Marketing and Communications was contacted by the Utah Transit Authority (UTA) for a site visit in late October. The UTA’s Customer Experience Team is meeting with peers in Eugene (LTD), Portland (TriMet), and Seattle (King County Metro) to learn about customer communications practices. Meg Kester and Cosette Rees are hosting the October 22 visit.
Public Engagement Phase 1 of the Transit Tomorrow public involvement has wrapped up. The level of participation, 1022 people, exceeded the outreach goal and, most importantly, provided a robust level of input. A presentation about the next stage of the Transit Tomorrow project will shared at the November Board meeting. JLA, JWA, and LTD Public Affairs and Planning staff continue to work closely on this project.
Outreach for the current phase of the MovingAhead project wraps up October 10. The month-long public comment period included an online survey, four Open House meetings, a series of community listening sessions, and several presentations to local governmental bodies, including a work session with the City of Eugene. LTD, the City of Eugene, Planning, and Public Affairs staff are working with JLA and WSP on the project.
Service Implementation The Fall Service Change seems to have gone smoothly. Although some trips were changed or eliminated and the EmX service now requires a weekday transfer at Springfield Station, the rider disruption seems to be generally minimal. Staff provided a total of 73 hours of outreach, informing riders at various field locations of the September changes.
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Group Pass Program Three new employers have signed on to the District’s Group Pass Program: • Allies, LLC • La Quinta Inn • Mercury Metal Fabricators
To date, the current enrollment numbers are: 2018 2017 2016 Change 2016-18 Participating Organizations 86 83 81 6% increase Number of Work Sites 107 104 106 .9% increase Total Enrollment (Individuals) 38,086* 40,196 40,911 7% decrease Major changes over the past 2 years include closure of Symantec (a major employer), dropping enrollment at LCC and UO, introduction of EmX West service in west Eugene.
*estimate, may vary slightly
Ridership & Promotions The 1Pass summer youth pass program is wrapped up. Pass sales were at an all-time high with a total of 6,854 passes sold. Pass sales this year more than doubled over the 2017 record-setting year. Net revenue totaled $99,749, split proportionally between program partners based on sales. 1Pass Sales 2018 2017 2016 Notes (2016-2018) 6,854 3,332 1,650 315% increase
The 1Pass program will be impacted should a new LTD student transit pass program be implemented. The program partners, Willamalane and the City of Eugene, are interested in continuing the 1Pass program.
Community Events & Activity LTD promoted transit service use and supported community activity recently via: • City of Eugene Sunday Streets with downloadable online 1-day passes, so attendees of the “car free” event can travel to and from on the bus. • Mad Duck Science Days with 25 day pass coupons on Science Day dates for middle school students to participate in a UO-based program that bridges the gap between K12 and college. This is a partnership with the Springfield Public Schools and the University of Oregon. • League of Oregon Cities 93rd Annual Conference with 40 day pass coupons for conference attendees to utilize transit during their stay in Eugene. Other events, not completed at the time of this report submission, include: • UO Transportation Fair at which LTD staff promoted the District’s transit and P2p services, along with completing outreach on the MovingAhead project. • Eugene Chamber Expo at which LTD staff promoted the District’s Group Pass Program, as well as P2p and general District programs for commuters and local employers. Staff also provided information on Transit Tomorrow and MovingAhead.
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PUBLIC INFORMATION Therese Lang, Public Information Officer
Media Coverage for September, 2018 RideSource Center Story: KEZI: https://www.kezi.com/content/news/LTD-reminds-passengers-about-RideSource- programs--495105491.html
Issue of passengers not moving for disabled rider: KEZI: http://www.kezi.com/content/news/LCC-student-in-wheelchair-says-she-was-kept-off-bus- -494863601.html
MovingAhead Coverage: KLCC: http://www.klcc.org/post/input-wanted-improving-eugenes-5-busiest-roads
Kmtr: https://nbc16.com/news/local/ltd-prepares-for-growth-of-eugene-with-movingahead-project
KMTR/KVAL: https://nbc16.com/news/local/ltd-prepares-for-influx-of-people-in-eugene-by- hosting-open-houses
KEZI: http://www.kezi.com/content/news/MovingAhead-Project-asks-for-feedback- 494141401.html
Register Guard: https://www.registerguard.com/news/20180922/open-houses-to-take-on-future- of-eugene-streets
Register Guard: https://www.registerguard.com/news/20180911/public-comment-opens-for-10- year-transit-road-map-in-eugene-springfield
Fall Service Changes: KVAL: https://kval.com/news/local/new-changes-coming-to-the-ltd-bus-routes
KMTR: https://nbc16.com/news/local/new-changes-in-routes-expected-for-ltd-busses
Florence-Yachats Connector: KLCC: http://www.klcc.org/post/pilot-transit-service-launched-connects-florence-yachats
PLANNING AND DEVELOPMENT
Tom Schwetz, Director of Planning and Development
There is no report this month.
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