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AGENDA Time Page 5:30 P.M Public notice was given to The Register-Guard for publication on October 10, 2018. LANE TRANSIT DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, October 17, 2018 5:30 p.m. 3500 E. 17th Avenue, Eugene (in Glenwood) AGENDA Time Page 5:30 p.m. I. CALL TO ORDER 5:31 p.m. II. ROLL CALL Vacant Yett Wildish Yeh Reid Necker Nordin 5:32 p.m. III. PRELIMINARY REMARKS BY BOARD PRESIDENT 5:34 p.m. IV. COMMENTS FROM THE GENERAL MANAGER This agenda item provides an opportunity for the general manager to formally communicate with the Board on any current topics or items that may need consideration. 5:36 p.m. V. ANNOUNCEMENTS AND ADDITIONS TO AGENDA This agenda item provides a formal opportunity for the Board president to announce additions to the agenda, and also for Board members to make announcements. 5:38 p.m. VI. BOARD CALENDAR Board members are asked to coordinate the Board Activity Calendars with their personal calendars for discussion at each Board meeting. Board members are also asked to contact the Clerk of the Board with any changes in availability for LTD-related meetings and events, and to provide their vacation dates. 5:40 p.m. VII. EMPLOYEE OF THE MONTH – NOVEMBER 4 5:45 p.m. VIII. AUDIENCE PARTICIPATION ♦ Public Comment Note: This part of the agenda is reserved for members of the public to address the Board on any issue. The person speaking is requested to sign-in on the Audience Participation form, for submittal to the Clerk of the Board. When your name is called, please step up to the podium and state your name and address for the audio record. If you are unable to utilize the podium, you may address the Board from your seat. ♦ Citizens testifying are limited to 3 minutes. 5:50 p.m. IX. PUBLIC HEARING: FISCAL YEAR 2019-2028 COMMUNITY INVESTMENT PLAN 5 Staff Presentation [Christina Shew] 6:00 p.m. A. Opening of Public Hearing by Board President B. Public Testimony ♦ Each speaker is limited to 3 minutes. C. Closing of Public Hearing D. Board Comments and Questions Agenda – LTD Regular Board Meeting OCTOBER 17, 2018 Page 2 X. ITEMS FOR ACTION AT THIS MEETING 6:10 p.m. A. CONSENT CALENDAR: 75 1. Minutes of the September 19, 2018, Special Board Meeting / Work Session 2. Minutes of the September 19, 2018, Regular Board Meeting 3. Delegated Authority Report – September 6:15 p.m. B. BOARD MEMBER REIMBURSEMENT AND COMPENSATION 88 [Christina Shew] Staff will engage the Board in discussion regarding Board member compensation and reimbursement and request direction on elements they would like brought back for adoption. XI. INFORMATION ITEMS AT THIS MEETING 6:25 p.m. A. PUBLIC SAFETY PRESENTATION 101 [Frank Wilson] Staff will provide a presentation about the changes in public safety since the personnel was brought in-house. 6:35 p.m. B. COORDINATING DECISIONS RELATED TO IMPLEMENTATION OF A YOUTH FARE 102 POLICY [Tom Schwetz] Staff will provide an update regarding the project status and timeline of Transit Tomorrow. 6:50 p.m. C. BOARD MEMBER REPORTS 103 [Aurora Jackson] Each month, Board members receive an activity report regarding committees they attend as LTD District representatives. 6:55 p.m. D. FINANCIAL REPORT 107 [Christina Shew] Attached is the Year-to-Date Financial Report. Financial reports are considered a draft until the conclusion of the fiscal year and completion of the Comprehensive Annual Financial Report. 7:00 p.m. E. MONTHLY CASH DISBURSEMENTS – SEPTEMBER (RESPOND IF QUESTIONS) 111 [Christina Shew] This agenda item is being provided in response to the Board’s request to implement financial practices consistent with other public entities. This report provides a complete listing of all non-payroll disbursements for the current month. 7:05 p.m. F. MONTHLY GRANT REPORT – DEFERRED TO DECEMBER [Christina Shew] The Grant Report contains financial data for all Federal Transit Administration (FTA) and Oregon Department of Transportation (ODOT) grants that have a remaining balance or that have had activity within the last 6 months. The sources of information are the Transit Award Management System (TrAMS) and the Oregon Public Transit Information System (OPTIS). LTD REGULAR BOARD MEETING October 17, 2018 Page 2 of 129 Agenda – LTD Regular Board Meeting OCTOBER 17, 2018 Page 3 7:10 p.m. G. MONTHLY PERFORMANCE REPORTS – AUGUST/SEPTEMBER (RESPOND IF 117 QUESTIONS) [Aurora Jackson] Monthly performance reports will be provided to the Board in response to their request for regular reporting on the District’s performance in several areas. On a quarterly basis, staff will present a review of key metrics that are trending in the performance report. 7:15 p.m. H. MONTHLY DEPARTMENT REPORTS – OCTOBER (RESPOND IF QUESTIONS) 121 [Aurora Jackson] Monthly department activity reports, and reports throughout the District, are provided for the Board’s information. 7:20 p.m. XI. ITEMS FOR ACTION/INFORMATION AT A FUTURE MEETING 127 Attached is a calendar of Action or Information items that will be included on the agenda for future Board meetings. 7:25 p.m. XII. ITEMS FOR ACTION/INFORMATION AT A FUTURE MEETING – REQUESTED BY THE BOARD Action or Information items the Board has requested to be included on future Board meeting agendas are listed below. XIII. EXECUTIVE (NON-PUBLIC) SESSION PURSUANT TO “ORS 192.660(2)(f) to consider information and records that are exempted by law from public inspection.” I move that the Board meet in Executive (Non-Public) Session pursuant to “ORS 192.660(2)(f) to consider information and records that are exempted by law from public inspection.” 7:30 p.m. XIV. ADJOURNMENT The meeting facility is wheelchair accessible. To request a reasonable accommodation or interpreter, including alternative formats of printed materials, please contact LTD’s Administration office no later than 48 hours prior to the meeting at (541)682-6100 (voice) or 7-1-1 (TTY through Oregon Relay). LTD REGULAR BOARD MEETING October 17, 2018 Page 3 of 129 AGENDA ITEM SUMMARY DATE OF MEETING: October 17, 2018 ITEM TITLE: NOVEMBER EMPLOYEE OF THE MONTH PREPARED BY: Camille Gandolfi, Clerk of the Board BACKGROUND: Operations Supervisors Jeff Hadden and Tracy Smith, and Public Safety Officer George Denley have all been selected to receive November 2018 LTD Employee of the Month (EOM) awards. Mr. Hadden was hired as a Bus Operator in December 2007, and during his employment, he has received numerous Monthly Value Awards for Take Initiative, Be Professional, Work Together, and Appearance and Image. He was also promoted from Bus Operator to Operations Supervisor in October 2014. Mr. Smith was hired as a Bus Operator in April 2015, and during his employment, he has received numerous Monthly Value Awards for Take Initiative and Work Together. He was also promoted from Bus Operator to Operations Supervisor in March 2016. Mr. Denley was hired as a Public Safety Transit Officer in March 2017, and during his employment, he has received the Monthly Value Award for Take Initiative. Public Safety Officer George Denley, Operations Supervisors Tracy Smith, and Jeff Hadden worked together to provide life-saving CPR when a customer in the Customer Service Center did not respond to attempts to awaken him. After attempting to wake the man by calling out and shaking his shoulder, Officer Denley checked for a pulse, but found none. Operations Supervisor Jeff Hadden arrived at the scene and immediately called 911. The 911 Dispatcher advised to commence CPR until medics arrived. Operations Supervisor Hadden conveyed the 911 Dispatcher’s directions to both Public Safety Officer Denley and Operations Supervisor Smith, who performed compression CPR on the man until medics arrived. Medics took over and performed advanced treatment on the man, and were able to successfully revive him and transport him to the hospital. When asked to comment on Jordan’s selection as EOM, Transit Operations Supervisor, Charlie Clarke, said: All three of these gentlemen (Denley, Smith, and Hadden) took swift action, and remained calm in the face of a significant life or death event. It is likely that the actions of these three LTD employee’s saved the life of this customer. AWARD: Jeff, Tracy, and George will attend the October 17 Board meeting to be introduced to the Board and receive their awards. LTD REGULAR BOARD MEETING October 17, 2018 Page 4 of 129 AGENDA ITEM SUMMARY DATE OF MEETING: October 17, 2018 ITEM TITLE: COMMUNITY INVESTMENT PLAN PUBLIC HEARING PREPARED BY: Christina Shew, Director of Finance ACTION REQUESTED: Hold a public hearing on the 2019-2028 Community Investment Plan PURPOSE To hold a public hearing on the 2019-2028 Community Investment Plan (CIP) to allow the Board of Directors to consider input from riders, community partners, and the general public prior to taking action at the November Board meeting to either adopt the CIP as presented or to amend the CIP and then adopt it. BACKGROUND Annually, LTD revises its Community Investment Plan (CIP), formally named the Capital Improvement Program. The CIP is a 10-year framework that provides direction and guidance for LTD’s short and long term decisions about transportation and livability goals. The CIP is developed with input from riders, community partners, and the general public. In accordance with ORS 294.414, on October 9, the LTD Budget Committee met to review the 2019-2028 CIP. The committee unanimously approved the 2019-2028 CIP with the addition of one project, a “Disaster Management Plan” as a Tier III project. The LTD Budget Committee also requested improvement to the descriptions of each project and more transparency about the decision making process. Below are the steps that will be taken to fulfill their requests: 1.
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