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D r a f t O n l y A p p r o v a l P e n d i n g SUMMARY of PROCEEDINGS C A P I T O L B U I L D I N G R E S T O R A T I O N O V E R S I G H T G R O U P COMMITTEE MEETING INFORMATION May 02, 2018 | 10:00 AM Jonah Business Center, Room L54 3001 E. Pershing Blvd. Cheyenne, Wyoming COMMITTEE MEMBERS PRESENT Governor Matt Mead, Co-chairman Senator Eli Bebout, Co-chairman Representative Cathy Connolly Senator Fred Emerich Representative Steve Harshman Representative David Miller Representative Bob Nicholas Senator Drew Perkins Senator Chris Rothfuss Treasurer Mark Gordon Phil Nicholas Tony Ross LEGISLATIVE SERVICE OFFICE STAFF Wendy Madsen, Special Projects Manager Matt Obrecht, Director Riana Davidson, Associate Legislative Information Officer OTHERS PRESENT AT MEETING Please refer to (Appendix 1-02) to review the Committee Sign-in Sheet for a list of other individuals who attended the meeting. The Committee Meeting Summary of Proceedings (meeting minutes) is prepared by the Legislative Service Office (LSO) and is the official record of the proceedings of a legislative committee meeting. This document does not represent a transcript of the meeting; it is a digest of the meeting and provides a record of official actions taken by the Committee. All meeting materials and handouts provided to the Committee by the Legislative Service Office, public officials, lobbyists, and the public are on file at the Legislative Service Office and are part of the official record of the meeting. An index of these materials is provided at the end of this document and these materials are on file at the Legislative Service Office. For more information or to review meeting materials, please contact the Legislative Service Office at (307) 777-7881 or by e-mail at [email protected]. The Summary of Proceedings for each legislative committee meeting can be found on the Wyoming Legislature’s website at www.wyoleg.gov. PAGE 2 OF 7 EXECUTIVE SUMMARY The Oversight Group met in Cheyenne on May 2, 2018 and received updates on the recent move of employees into the Herschler East Building, as well as updates on work to rectify water infiltration issues in the building. The Oversight Group approved an RFQ to hire a fundraising consultant for items that will not be included in the construction portion of the project. The members approved carpet colors for the Governor’s Office, and selected members to serve on a committee to select a sculptor for the Rotunda niche statuary. CALL TO ORDER Co-chairman Bebout called the meeting to order at 10:05 a.m. The following sections summarize the Committee proceedings by topic. Please refer to (Appendix 1-01) to review the Committee Meeting Agenda. Minutes from the February 8, 2108 meeting were approved without changes. (Appendix 1-03). OVERALL PROJECT ITEMS Review of First Quarter 2018 MOCA Report Mr. David Hart, MOCA Systems, summarized MOCA’s Quarterly Report. (Appendix 2-01). He provided an update on issues that have arose with the exterior metal entablature on the Capitol. He noted that the historic entablature had more oil canning than the new entablature and that the new material is the same thickness as the historic material. He further explained the sheet metal was installed in accordance with industry guidelines and best practices. He noted the sheen on the paint is accentuating the oil canning in the low light that occurs in the winter months. Mr. Hart noted that paint adherence has been the larger issue facing the entablature and the contractor hired a third-party testing agency at their expense to determine the best way to proceed to correct the problems with flaking paint. Co-chairman Bebout asked about why the paint was not baked on to the sheet metal before it was installed. Mr. Hart noted that is the approach used when there are not custom bends and folds needed for decorative elements used in the Capitol application. Mr. Hart updated the Oversight Group on a potential delay relating to duct work that is being installed below the garden level. He noted that the contractor requested to use a substitute product due to scheduling problems with the manufacturer. The substitution was rejected and JE Dunn is working to minimize the delay. In response to an inquiry from Mr. Nicholas, Mr. Hart noted that there is a process in place to evaluate delays and the impact to schedule and that is being documented as part of this process. He provided an update on the Herschler East Building, noting furniture installation is complete and that move-in started on April 27 and is about 50 percent complete. Co-chairman Bebout asked about whether the delay to move in has any scheduling impact on the project and for the demolition of the Herschler West Building. Mr. Hart noted that the issues with the leaks in the wall constitute a concurrent delay and the Owner completed the move within the timeframe that was agreed to, so the contractor will need to make up two weeks. Treasurer Gordon and Representative Nicholas expressed concerns about the stability of the end walls and sliding doors on some of the cubicles. Mr. Hart stated he would follow up with the furniture installer. Co-chairman Bebout asked about an item mentioned in the report related to risk in the Capitol Extension. Mr. Hart explained that when the Herschler Building was built originally, excavation occurred too close to the Capitol and created settlement and cracking in exterior walls, which has been monitored by the contractor during this project. Mr. Paul Brown, MOCA Systems, noted the cracks are not due to current work or underpinning efforts. There is no documentation for the area of mat slab below the footings for the Capitol and so the contractor is doing selective investigation in this area and it appears that the CAPITOL BUILDING RESTORATION OVERSIGHT GROUP Summary of Proceedings WYOMING LEGISLATIVE SERVICE OFFICE • 213 State Capitol • Cheyenne, Wyoming 82002 TELEPHONE (307) 777-7881 • FAX 307-777-5466 • E-MAIL [email protected] • WEBSITE www.wyoleg.gov PAGE 3 OF 7 cracking has not worsened. He further explained this was the reason for moving the LULA elevators further to the north in the Extension. He explained more will be known when the plaza roof and the old central utility plant are removed. Co-chairman Bebout asked why carpet is listed on the critical path, impacting project completion. Mr. Hart noted that it is related to manufacturing and delivery time and that another round of strike offs and review was included in the process, but MOCA believes that step is not warranted. He noted that almost all the carpet decisions were made by the end of last year and there is just one carpet remaining and MOCA does not believe it should be on the critical path. General construction update Mr. Brown provided an update on construction progress (Appendix 2-01). He explained almost all the windows have been installed in the Capitol, including the restoration of the windows in the House Chamber and the entablature and dome and drum are the emphasis on the exterior now. On the interior of the Capitol, he explained that decorative paint is proceeding throughout the building. Mr. Hart provided more information about the work occurring in the Herschler East Building. Representative Harshman asked if any landscaping would be done now on the east side of the building or if that will occur when the entire project is complete. Mr. Hart noted there is a temporary sidewalk for access into the east building, but that most of the site work and landscaping will occur toward the end of the project. Treasurer Gordon asked about the size of the permanent walkways that will lead to the Herschler buildings, noting the temporary sidewalk is small and he is concerned whether citizens will know the right access points to get into the building. Mr. Hart noted the temporary walk is only about four feet wide, but the permanent walk will be around eight feet wide. Fundraising update Ms. Wendy Madsen, LSO, provided an overview of the work to enter into a contract with the Wyoming Community Foundation (WYCF) to serve as a fiscal agent to raise funds for items that are not included in the construction budget for the Capitol Square. She summarized the process to develop an RFQ to hire a fundraising consultant. She explained the amounts and priorities identified for fundraising, along with the fee structure for WYCF’s services. Co-chairman Bebout advised the amount targeted is aggressive. Mr. Craig Showalter, of the Wyoming Community Foundation provided his thoughts on structuring a fundraising campaign. Ms. Madsen noted that other states that have developed a Capitol foundation have recommended against naming rights, because of the role of a Capitol in making public policy. Treasurer Gordon asked if there would be an opportunity for a plaque somewhere in the area under the Herschler Building to recognize donors and Ms. Madsen noted that may be an appropriate way to provide donor recognition and it may be worth considering a separate plaque for donors interested in giving to the student learning center, because that is likely a different donor base. Mr. Ross explained that the Subcommittee recommends moving forward with the approach outlined, but for staff to explore the possibility of whether naming rights would be appropriate for any rooms in the Capitol Extension. Representative Nicholas moved the Subcommittee’s recommendations, and the motion was seconded.

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