Terms of References

TERMS OF REFERENCES

BELARUS

Strategic risk assessment across the strategic road network

TABLE OF CONTENTS

1. BACKGROUND INFORMATION ...... 2

2. OBJECTIVES ...... 3

3. SCOPE OF THE WORK ...... 5 3.1. Inception phase ...... 5 3.2. Implementation Phase ...... 7 Strategic risk assessment ...... 7 Stakeholder Engagement ...... 8 Training ...... 8 3.3. Completion phase ...... 9 4. IMPLEMENTATION ARRANGEMENTS ...... 9 Assumptions underlying the Assignment intervention ...... 9 5. DELIVERABLES ...... 10

6. PROPOSAL AND CONTRACTING REQUIREMENTS ...... 10

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1. BACKGROUND INFORMATION The European Bank for Reconstruction and Development (“the EBRD” or “the Bank”) is a major investor in the improvements of public transport systems in its countries of operations. It is committed to assisting the developing transport systems with a key focus towards efficient, safe and environmentally and socially sustainable operations.

Road Safety is an integrated and important part of the road infrastructure. Deaths and injuries from road vehicle crashes are a major and growing public health epidemic. Each year 1.3 million people die and a further 50 million are injured or permanently disabled in road crashes. Road crashes are now the leading cause of death for children and young people aged between 10 and 24. The economic and social burden of road crashes is estimated to be 1-3% of the world’s GDP.

Across all EBRD countries of operations for the year in question, WHO estimates that there were nearly 85,000 deaths resulting from road traffic collisions with approximately 850,000 serious road injuries.

Belarus road sector also faces the following main challenges: (a) Road safety performance is significantly lower than the EU average. Recurring losses are undoubtedly inhibiting the economic and social development of the country. Traffic accidents therefore result in considerable human and economic losses, thus creating problems both for development and public health. Furthermore, victims are often pedestrians and cyclists in communities along the main arterial roads, which are the main focus for IFI support. Vulnerable road users account for around 45% of all fatalities nationally. There is therefore considerable scope and opportunity for improvement of road safety in Belarus (b) The key factors that contribute to the poor road safety records are: (i) roads are rehabilitated in existing alignments with numerous access roads and junctions, lacking safety features and facilities for vulnerable road users; (ii) careless driving behaviour; and (iii) ineffective enforcement of traffic laws and regulations. Notwithstanding the behavioural and institutional issues, it is critical to improve the physical features of the roads to reduce the likelihood and severity of crashes. The current regulatory framework and requirements for road design and construction need to be improved. In particular, current design practices do not include a systematic road safety review. Therefore, in accordance with the principles of EU Road Safety directive, independent road safety audits should be required for most new construction, but also for road rehabilitation and upgrade projects. This approach should provide opportunities to improve the geometric design of roads and to incorporate specific features for improved road safety. Road network in Belarus

The strategic geographical location of Belarus places the country on Pan-European transport corridors II and IX. Minsk is located at crossroads of the key transport corridors, connecting Western Europe with Russia, Central Asia and China and the regions of the Black Sea with the Baltics.

The road network in Belarus is 86,895 km, which is split between 15,917 km are national (republican) roads (including motorways of around 3,080 km) and 70,978 km local roads.

The Bank wishes to address road safety issues more systematically at national level and integrate road safety into the future projects. For this purpose the Bank wishes to engage a Road Safety Consultant (“the Consultant”) to carry out a strategic risk assessment across the strategic road network (based on IRAP or equivalent form of analysis) and production of detailed road safety analysis reports including identification of mitigation measures and investment plans across all identified high risk segments (the “Assignment”).

The Ministry of Transport and Communications (“MoT”) has overall responsibility for the transport policy and strategy in Belarus. The MoT through its Road Administration Department (“GUAD”) is the national authority in charge of road construction and maintenance in Belarus. RUE Minskatodor-Centr, a subordinated MoT organization, will act as the “Client” and will have the overall responsibility for the implementation of the proposed Assignment.

2. OBJECTIVES The ultimate long-term objective is less fatalities and serious injuries caused by road accidents in Belarus, starting with safer conditions on road sections funded by EBRD and eventually on all roads in Belarus. This Assignment will also contribute to the overall objectives of the related investment projects, which are:  Improving safety of road infrastructure and operations on the core network of Belarus;  Improving connectivity between the EU and Eastern neighbouring countries;

 Promoting socio-economic development in Belarus;

Specific objectives of this Assignment:  Implementation of strategic risk assessment across the strategic road network (based on IRAP or equivalent form of analysis) and production of detailed road safety analysis reports including identification of mitigation measures and investment plans across all identified high risk segments.

Strategic Risk Assessment will primary focus on motorways (list below), but will be subject to approach suggested by the Consultant and approved by the Bank and the Client to most effectively address the objectives. The total length of the network to be covered by the strategic risk assessment will be finalised and confirmed at the Inception phase (based on cost per km).

Highway Route Length

Border of Poland at Brest – Minsk to border with Russia (onto 611 km (380 mi)

Moscow)

Minsk – Minsk International Airport 34 km (21 mi)

Minsk – Vitebsk 253 km (157 mi)

Minsk – Smilovichi – Chervyen' – Berezino – Mogilev 182 km (113 mi)

Minsk – Gomel 282 km (175 mi)

Minsk – Lida – Hrodno to the border with Poland 262 km (163 mi)

Minsk – Border with Lithuania at Kammeny Log 139 km (86 mi)

Border with Russia at Ezerische via Vitebsk, Orsha, Mogilev, 456 km (283 mi)

and Gomel to border with Ukraine at Nowa Huta

Ring road around Minsk 56 km (35 mi)

Border with Russia – Gomel – Kalinkavichy – Pinsk – Kobryn 526 km (327 mi)

Border with Lithuania at Benyakoni – Lida – Slonim – 186 km (116 mi)

intersection with P2 near Byten

Kobryn – border with Ukraine at Mokrany 55 km (34 mi)

Outer ring road around Minsk 160 km (99 mi)

3. SCOPE OF THE WORK The consultant is requested to specify the approach/methodology and activities to implement the tasks below including the review of existing information and data, assess training needs, prepare and implement relevant activities, and produce the defined outputs and contribute to the fulfilment of the objectives.

The consultant contracted for the Assignment will perform all activities in close cooperation with the Client and other stakeholders active in the road safety in Belarus and wherever possible, will have counterparts from relevant Belarusian stakeholders directly involved in developing and overseeing the implementation of the interventions.

Initially, the activities will focus on reviews and identification of key issues and challenges in the field of safety conditions of the motorways, traffic and accident data, management and legislation, procedures and organisational setup. Liaison and discussions with beneficiaries and other stakeholders will then form the basis for a review of the detailed outputs, activities and time schedules for this Assignment.

The concrete activities will also need to be carried out in close partnership with other donors active in the field of road safety in Belarus and with public/private entities dealing with road planning, design, implementation and operation.

The Consultant will carry out the following specific tasks:

3.1. Inception phase

3.1.1. Identify, meet and liaise with all relevant ministries, agencies and other stakeholders to establish good lines of communication and collect information;

For the purpose of this Assignment, key stakeholders are:  Ministry of Transport and communications of the Republic of Belarus, including subordinate organizations.  Office of the State Automobile Inspection of the Ministry of Internal Affairs of the Republic of Belarus  State Enterprise Glavgosstroyexpertiza  FIA-affiliated automobile associations.  Non-government organisations.  Institutes with a road safety focus.  Universities.

3.1.2. Review existing documentation, similar assignments and activities of all other IFIs and international organisations;

The Consultant will consult with any existing iRAP programme partners and check if any similar assignments have been accomplished or ongoing by other IFIs or agencies. The Consultant should use all available sources of information and also details of the existing programmes which might be available at http://irap.org/about-irap/about-us.

The Consultant should also review the existing practices for the collection, recording and analysis of road accident data in Belarus, including available annual road safety monitoring reports.

3.1.3. Hold kick-off workshop with all relevant stakeholders to streamline expectations. 3.1.4. Identify up to 20 candidates for training / certification of iRAP Activity Accreditation and develop a training plan to be provided during the implementation of this Assignment taking an advantage of working together and learning from doing. 3.1.5. The Consultant will specify, in agreement with the Client, all relevant and necessary equipment within the budget constraints (for the avoidance of doubt, excluding van/autovehicle) and software needed for the iRAP assessment and will ensure that the equipment is subsequently procured and fully transferred to the Client (in line with instructions) in order to enable the Client to continue iRAP assessment in Belarus on other road network.

The transfer of equipment from the Consultant to the Client should be carried out in accordance with the legislation of the Republic of Belarus on the provision of humanitarian aid. The Consultant will assist the Client to prepare the required documents for registration of humanitarian aid on the territory of the Republic of Belarus.

3.1.6. Propose any revisions/adjustments and updated time schedule, whilst remaining within the overall implementation timeframe. According to the obtained information the Consultant will propose the revised approach, if any, for the implementation of this Assignment to ensure best delivery of all objectives.

3.1.7. Prepare and submit the Inception Report.

As part of the Inception Report the Consultant will produce a Schedule of Roads with details of the roads to be assessed, as agreed with the Client. The exact distances and length will be agreed with the Bank and the Client prior to the commencement of activities. Table 1 Roads to be assessed

State/Province District Road Link ID Start Point End Point Length Name (km)

The Consultant will also produce a timetable for implementation of the main tasks below with details of the key milestones for the Assignment. The exact timing will be confirmed by the Bank and the Client prior to the commencement of the activities.

Table 2 Schedule

Task Completion date (details, milestones, risks) Road survey Note: The Road Survey needs to include collection of data suitable to derive an International Roughness Index (IRI) condition for the covered network.

Road attribute coding Quality assurance Supporting data collection Upload file Star Rating and Safer Roads Investment Plans (SRIP) Risk Mapping

3.2. Implementation Phase

Strategic risk assessment

3.2.1. Road survey: complete a survey of the roads defined in the Schedule of Roads as specified in the iRAP Survey Manual (Annex 1 and also available at: http://www.irap.org/specifications/). 3.2.2. Road survey: complete a survey of the roads defined in the Schedule of Roads, collecting information sufficient to derive an IRI (International Roughness Index) measure for the covered network. 3.2.3. Road attribute coding: record road attribute data (commonly referred to as coding) for the roads defined in the Schedule of Roads as specified in the iRAP Coding Manual (Annex 1 and also available at: http://www.irap.org/specifications/). 3.2.4. Supporting data collection: collect, collate and utilise supporting data for the roads defined in the Schedule of Roads as specified in the Star Ratings and Investment Plans: iRAP Survey Manual and iRAP Star Rating and Investment Plan Manual (Annex 2 and also available at: http://www.irap.org/specifications/). 3.2.5. Upload file: compile the road attribute coding and supporting data into an upload file as specified in the and iRAP Star Rating and Investment Plan Manual (Annex 3 and also available at: http://www.irap.org/specifications/).

3.2.6. Star Rating and Safer Roads Investment Plans (SRIP): conduct analyses and prepare reports for the roads defined in the Schedule of Roads as specified in the and iRAP Star Rating and Investment Plan Manual (Annex 2 and also available at: http://www.irap.org/specifications/). 3.2.7. Risk Mapping: conduct analyses and prepare crash rate Risk Maps for the roads defined in the Schedule of Roads as specified in the RAP Road Risk Mapping Manual: Technical Specification, RAP Road Risk Mapping Manual: Design Specification, and RAP Road Risk Mapping Template (Annex 4 and also available at: http://irap.org/about-irap-3/specifications). 3.2.8. Quality assurance: undertake quality reviews of the road survey, road attribute coding, supporting data collection, upload file, Star Rating and Safer Roads Investment Plan (SRIP) and Risk Mapping data as described in the each of the manuals and specifications referenced above It is preferred that the independent quality assurance checks are performed on all data. 3.2.9. Prepare detailed road safety analysis report including the mitigation measures and investment plans across all identified high risk segments

Stakeholder Engagement 3.2.10. Stakeholder engagement: undertake activities such as:  participation in meetings with senior stakeholder staff to discuss the Assignment objectives, background and results  attendance of public events, such as a ‘launch’ of results  responding to adhoc queries about the Assignment activities from stakeholders.

Training 3.2.11. Training: provision of training for key stakeholders, consistent with iRAP specifications, manuals and guides (available at: http://www.irap.org/specifications/). and https://www.irap.org/training- irap/). . The Consultant will specify and provide all types of trainings which are required (eg road surveys, coding, using iRAP results etc…) to up to 20 road engineers (as per list identified at Inception stage) to fully build a practical understanding of concepts and processes and to be able to apply for iRAP supplier accreditation and undertake iRAP Assessment independently. All trainings should be structured to be provided during the implementation of this Assignment taking an advantage of working together and learning from doing. The Consultant will also provide all required trainings how to use equipment and software required for the iRAP assessment and procured under this Assignment. As part of this, the Consultant should make provision for road engineers to register for online iRAP training courses (see: https://www.irap.org/events_calendar/). . The Consultant will assist graduates to apply and obtain Interim Activity Accreditation (survey, coding and analysis and reporting) as specified under iRAP accreditation page https://www.irap.org/accreditation-irap/

This type of accreditation is available only to individuals in three activities:  Road surveys, which involves image, GPS and distance data collection, and speed and flow sampling.  Road attribute coding, which involves using survey imagery to record road attributes at fixed intervals.  Analysis and reporting, which involves using road attribute coding data and other supporting data to create road safety Star Ratings and Safer Roads Investment Plans in the iRAP online software, ViDA.

3.3. Completion phase

3.3.1. Prepare draft completion report including overview over achieved results, challenges and problems encountered, and recommendations for ways forward. 3.3.2. Hold kick-down workshop including all stakeholders to ensure that the findings are properly communicated and feed-back received, and responsibilities and decisions on next steps defined. 3.3.3. Prepare and submit final completion report.

The above list of activities is preliminary and not exhaustive. It should be subject to revision and elaboration by the Consultant to suit the chosen approach and methodology, and to include all expected outputs and reports. The consultant will furthermore have opportunity to fine-tune the activities during the inception phase. All changes must be agreed with the MoT and the Bank.

4. IMPLEMENTATION ARRANGEMENTS

The Consultant will report on all aspects of the Assignment to the Operation Leader and Principal Environmental Advisor and liaise with the Client (who will nominate the contact person for this Assignment).

The Client will provide the Consultant with access to, or copies of all relevant information in its possession as indicated by the Consultant in the Inception Report (all or most in Russian language). The Consultant will make a detailed review of this information, either in the local language, or by translating. The Consultant will bear the cost of any necessary translations.

Assumptions underlying the Assignment intervention

The following assumptions are underlying the Assignment. They can, to a certain extent, be facilitated by the participating authorities and the Consultant:  Proposals made by the consultant for new design standards and procedures are adopted and rolled out by the relevant authorities;  Participating authorities, agencies and other stakeholders engage actively and constructively in the activities and provide the required minimum of human resources, e.g. engineers are able to participate in training and work hands-on with the development of design standards and road safety audits;

 The organisation, manning and management of the involved authorities, agencies and stakeholders remain sufficiently stable to absorb and maintain the experience, knowledge and new procedures developed during the operation;  Good relationships exist between key-agencies and other IFI’s to work jointly towards agreed objectives and overcome encountered problems.

5. DELIVERABLES

In addition to the standard deliverables required in the specifications cited in the Scope of Work, the following deliverables are required:  An Inception Report that sets out as required above in the Scope of Work (including a work plan; key milestones; and a health and safety plan) – 3 weeks from the start of the Assignment.  A brief bi-weekly email summarizing activities undertaken during the previous two weeks.  Draft Report for specific tasks listed under the Implementation Phase in the Scope of Work above – within 4 months from the start of the Assignment.  Final Report for specific tasks: Within 2 weeks from the receipt of respective comments to Draft Report(s).  Completion report: within 5 months (in draft) and within two weeks from the receipt of comments as final.

All reports should be written in English and Russian and submitted in PDF and Word format by e-mail to the EBRD.

6. PROPOSAL AND CONTRACTING REQUIREMENTS

The Consultant is requested to specify the approach/methodology and activities to implement the tasks described above including review existing information and data, assess training needs, prepare and implement relevant activities, ensure close cooperation with the beneficiaries and other stakeholders and to produce the defined reports.

The consultant is asked to use all relevant iRAP specifications and guides (available at: http://irap.org/about-irap-3/specifications).

The Consultant is requested to prepare a detailed Time Schedule including all suggested activities, landmarks and reporting for the accomplishment of the tasks foreseen in this Terms of Reference with indication on main milestones and assigned roles and responsibilities.

The proposal must also contain information on the Consultant’s experience in the sector, geographical area of the Project and experience with the EBRD or other IFIs in performing similar assignments.

The tenderers shall submit CV’s and statements of exclusivity and availability for the key experts listed below. The CV’s of non-key experts should also be submitted but the formal evaluation of proposed project team will be based on the key experts. Others experts deemed relevant for the successful implementation of the Assignment will be assessed in relation to the methodology and technical approach.

The tenderers are required to prepare a manning schedule illustrating their input, responsibilities and timing of all suggested staff members.

Equipment component under the Assignment shall be capped at EUR 30,000.

The Consultant is to provide an estimate of expected cost per km and total number of km to be covered by the strategic risk assessment.

The presence of key experts in Belarus is essential during the Assignment implementation and knowledge of Russian is highly advantageous.

Key expert 1: Team Leader / Road Safety Management Expert Qualifications and skills . A post graduate university degree in transport, road safety or relevant directly related discipline; . Extensive knowledge and expertise in road safety management; . Knowledge and expertise in safety engineering and safety audit issues; . Fluency in English; . Familiarity with IFI processes and lending activities in infrastructure and related safety issues; . Experience of successfully managing multi-disciplinary teams on similar consultancy projects; . Excellent drafting and communications skills. . iRAP Accreditation in Survey, Coding and Analysis and Reporting. General professional experience . At least 10 years of experience in the road safety sector in a managerial position for a national or international road transport administration or related experience in implementation of international road safety projects; . At least 10 years of experience with donor funded projects in the transport sector in low or middle income countries; . At least 10 years of experience as a team leader for multi-disciplinary teams implementing international transport consultancy projects. Specific professional experience . At least 10 years of experience of managing international teams implementing similar multi-disciplinary road safety consultancy projects; . Experience with road safety issues in the region and preferably from Belarus; . Knowledge of road safety issues and interventions in all sectors related to road safety. . Experience with iRAP projects.

Key expert 2: Road Safety Audit Expert Qualifications and skills . A post graduate university degree in Transport, road safety or a relevant directly related discipline; . Extensive knowledge and expertise in safety engineering issues; . Certified safety auditor; . Expertise in road accident data analysis; . Expertise in development of safety audit/inspection systems and capacity building; . Knowledge and expertise in blackspot management and improvement programmes; . Fluency in English, with knowledge of Russian as an advantage.

. iRAP Accreditation in Survey, Coding and Analysis and Reporting. General professional experience . At least 10 years of experience in road safety engineering issues including actual safety improvements on the road network within a roads authority or road safety unit; . At least 5 years of experience in advising roads authorities on road safety engineering issues on donor funded projects in low or middle income countries; . At least 5 years of experience with training of engineers on safety audits and inspections. Specific professional experience . Specialist experience and expertise in providing advice on safety engineering issues and road safety audits on similar multi-disciplinary road safety consultancy projects; . Experience with road safety engineering issues in the region and preferably including Belarus; . Experience with development of manuals and guidelines on safety engineering and safety audits; . Familiarity with road safety campaigns, safety education and enforcement; . Ability and skills in drafting safety engineering manuals and guidelines. . Experience with iRAP projects;

Key Expert 3 : Road coding trainer and supervisor/ Road Design Standards Expert Qualifications and skills . A university degree in road transport, road safety or a relevant directly related discipline; . Extensive knowledge and expertise in safety engineering aspects of road design standards; . Expertise in safety audit and safety inspection activities; . Expertise in crash data analyses and implementation of road safety engineering improvements; . Expertise in road safety aspects on IFI funded rehabilitation projects; . Ability and skills in drafting and advising on safety engineering design standards; . iRAP Accreditation in Survey, Coding and Analysis and Reporting. . Fluency in English, with knowledge of Russian as an advantage. General experience . At least 10 years of experience in road safety engineering issues including a period working within a roads authority’s road safety unit; . At least 5 years of experience in implementing safety engineering improvements; . At least 5 years of experience with road accident data systems and analysis. Specific Professional experience . Experience with safety engineering aspects of road design standards; . Experience of having worked on road safety engineering issues in the region and in Belarus; . Experience with iRAP projects; . Experience as lecturer and advisor for design engineers on safety road design.

Key Expert 4: Road Safety Campaign and Communications Expert Qualifications and skills . A university degree in relevant directly related discipline; . Extensive knowledge and expertise in development of advertising or publicity campaigns;

. Expertise in developing and implementing social marketing campaigns; . Expertise in conducting focus group interviews and surveys to verify problems and test campaign messages; . Expertise in conducting baseline surveys to benchmark target group knowledge, attitudes and behavior, and in monitoring and evaluating the effectiveness of campaigns; . Fluency in English, with knowledge of Russian as an advantage. General experience . At least 10 years of experience in marketing and campaign development . At least 5 years of experience in monitoring and evaluating publicity campaigns Specific professional experience . Experience with social marketing and campaigns; . Experience from the region, with experience from Belarus as an advantage; . Experience with road safety campaigns.

It is considered highly desirable that the Consultant include some local specialists (either as individuals or from local consultancy firms) in the consultancy team to enhance communication and cultural understanding, and to provide technical support and administrative support services as needed (e.g. office space, administrative support). This can facilitate the transfer of skills and expertise to the involved local experts during the Assignment. The specialists will be part of the Consultant team and should be able to assist in the delivery of the Assignment objectives.

All experts must be independent and free from conflicts of interest in the responsibilities accorded to them.