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Minutes of Ordinary Council Meeting

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Minutes of Ordinary Council Meeting Minutes Page 1 Contents Ordinary Meeting of Council Minutes held on Tuesday 16 July 2019 at 7.00pm Richmond Town Hall www.yarracity.vic.gov.au Yarra City Council – Ordinary Meeting of Council Minutes – Tuesday 16 July 2019 Minutes Page 2 1. Statement of Recognition of Wurundjeri Land “Welcome to the City of Yarra.” “Yarra City Council acknowledges the Wurundjeri as the Traditional Owners of this country, pays tribute to all Aboriginal and Torres Strait Islander people in Yarra and gives respect to the Elders past and present.” 2. Attendance, apologies and requests for leave of absence Attendance Councillors • Cr Danae Bosler (Mayor) • Cr Misha Coleman (Deputy Mayor) • Cr Jackie Fristacky • Cr Stephen Jolly • Cr Daniel Nguyen • Cr Bridgid O’Brien • Cr James Searle • Cr Amanda Stone Council officers • Vijaya Vaidyanath (Chief Executive Officer) • Ivan Gilbert (Group Manager Chief Executive’s Office) • Lucas Gosling (Director Community Wellbeing) • Chris Leivers (Director City Works and Assets) • Diarmuid McAlary (Director Corporate, Business and Finance) • Bruce Phillips (Director Planning and Place Making) • Mel Nikou (Governance Officer) Apology • Cr Mi-Lin Chen Yi Mei 3. Declarations of conflict of interest (Councillors and staff) Nil 4. Confidential business reports Item 1.1 Matters relating to the security of Council property 2.2 Contractual matters Yarra City Council – Ordinary Meeting of Council Minutes – Tuesday 16 July 2019 Minutes Page 3 Confidential business reports The following items were deemed by the Chief Executive Officer to be suitable for consideration in closed session in accordance with section 89 (2) of the Local Government Act 1989. In accordance with that Act, Council may resolve to consider these issues in open or closed session. COUNCIL RESOLUTION Moved: Councillor Coleman Seconded: Councillor Fristacky 1. That the meeting be closed to members of the public, in accordance with section 89 (2) of the Local Government Act 1989, to allow consideration of: (a) Matters relating to the security of Council property; and (b) Contractual matters. 2. That all information contained within the Confidential Business Reports section of this agenda and reproduced as Council Minutes be treated as being and remaining strictly confidential in accordance with the provisions of sections 77 and 89 of the Local Government Act 1989 until Council resolves otherwise. CARRIED Following consideration of Confidential business, the meeting resumed in open session. 5. Confirmation of minutes COUNCIL RESOLUTION Moved: Councillor Stone Seconded: Councillor Nguyen That the minutes of the Ordinary Council Meeting held on Tuesday 25 June and Tuesday 2 July 2019 be confirmed. CARRIED UNANIMOUSLY 6. Petitions and joint letters Item Page Res. Page 6.1 Joint Letter from various Associations 6 6 Yarra City Council – Ordinary Meeting of Council Minutes – Tuesday 16 July 2019 Minutes Page 4 7. Public question time Item Page This record is provided as a summary of the questions asked by members of the public during Public Question Time at a meeting of the Yarra City Council. This summary includes the names of questioners, the subject matter of questions, the name of the person providing a response and whether or not an answer was provided. An audio recording of the Council Meeting (including Public Question Time) is available on Council’s website for twelve months following the meeting. 7.1 Dorothy James - Recycling Waste 6 7.2 Dan Bleakly - Data Collection of Cyclists 7 7.3 Adele Taylor - Traffic Management 7 7.5 Andris Blums - Planter Boxes 8 8. Delegates’ reports Item Page Res. Page 8.1 Cr Fristacky - Public Transport, Sustainable Transport Advocacy 9 10 8.2 Cr Stone - Leaps and Bounds Festival 10 10 9. General business Nil 10. Questions without notice Item Page 10.1 Councillor Searle - Construction Signs 11 10.2 Councillor Jolly - North Richmond Club - Land Tax 11 10.3 Councillor Fristacky - Library Fines 12 10.4 Councillor Coleman - Broadcast of Translations 12 Yarra City Council – Ordinary Meeting of Council Minutes – Tuesday 16 July 2019 Minutes Page 5 11. Council business reports Item Page Res. Page 11.1 Car Share Policy 13 14 11.2 Amendment C223 - 81-95 Burnley Street, Richmond - Re- 16 18 authorisation 11.3 Local Government Bill Reform Proposal 19 19 11.4 Council Committees Policy 23 23 11.5 Place Naming Policy 24 25 12. Notices of motion Nil 13. Urgent business Nil Yarra City Council – Ordinary Meeting of Council Minutes – Tuesday 16 July 2019 Minutes Page 6 Petition or Corr espondence - 6.1 Joint Letter from various Associ ations 6. Petitions and joint letters 6.1 Joint Letter from various Associations Reference: D19/126367 A joint letter has been received by a group of associations that receive funding from the City of Yarra: Yarra Healthy Life Association; The Yarra Happy Family Association; Fitzroy Chinese Mandarin Community Friendship Association; Fitzroy Public Housing Resident Association; Fitzroy Atherton Garden Table Tennis Association; Fitzroy Chinese Association, and the Yarra Chinese Women’s Group. The above organisations have raised various complaints. COUNCIL RESOLUTION Moved: Councillor Jolly Seconded: Councillor Coleman That the joint letter be received and referred to the appropriate officer. CARRIED 7. Public question time This record is provided as a summary of the questions asked by members of the public during Public Question Time at a meeting of the Yarra City Council. This summary includes the names of questioners, the subject matter of questions, the name of the person providing a response and whether or not an answer was provided. An audio recording of the Council Meeting (including Public Question Time) is available on Council’s website for twelve months following the meeting. Public Questi on Ti me - 7.1 Dor othy James - R ecycling Waste 7.1 Dorothy James - Recycling Waste Questions: Why hasn’t Yarra used a similar plan as Boroondara? They issue residents with plastic recycling bags to leave at the top of the recycling bin. I take my soft plastic to the supermarket but clearly we can keep soft plastic out of landfill or out of the recycle rubbish. I went to Boroondara yesterday to collect some information so I am hoping that Yarra City Council thinks about doing something similar, sooner rather than later. We would also require public education, but also wondered why I have a large bin when I need a smaller one for my weekly rubbish. Could Council undertake an education program and make some prudent changes that might cost a small amount of money in the short term but in the long term it will be financially worthwhile for all of us and environmentally worthwhile? Response: The Mayor advised that Council has plastic free July this month, so Councillors and Yarra City Council has signed up to the Plastic Free July campaign where residents avoid using single use plastics. An article was placed in the Age on the campaign Yarra City Council – Ordinary Meeting of Council Minutes – Tuesday 16 July 2019 Minutes Page 7 and also put in the Yarra Newsletter; included an article on North Fitzroy Village and the action businesses are taking, it also covered a trial in Abbotsford by using different bins, different sized bins, bins for food and organic waste and bins for glass. The Director City Works and Assets also advised that we would be happy to follow- up with Boroondara City Council to understand how it would be applicable at Yarra. Our holistic waste trial that we are running which is to separate our glass in order to recycle glass rather than have it processed with other materials which degrades all the products. We are also doing a trial to remove organic material from the bins so we are seeking to separate all kinds of waste. We don’t have a solution as yet on plastic other than to offering collection points and we also have a recycling centre at our depot in Clifton Hill. Supermarkets are accepting soft plastics so people are able to drop them off there. In relation to bin sizes, we are looking at different bin sizes as part of the holistic waste trial, it isn’t practical in terms of the way contractors work and the way the trucks collect to have different sized bins at different properties so as I accept not everyone needs the full volume of the bin, we do need to provide consistency in terms of bin sizes. Public Questi on Ti me - 7.2 Dan Bleakly - D ata C ollection of C yclists 7.2 Dan Bleakly - Data Collection of Cyclists Question: I live near Wellington Street and I would like to congratulate Council on the extension of the separated bike lane, I use it every day and I think it will encourage a lot of people to take up commuter cycling. Will Council be taking data on the number of cyclists that are using the bike path in future and whether that data could be displayed to people? I’ve seen in some cities that when you ride down a separated bike path you can see how many people have used it this year compared to last year and I think the data would be very valuable to show the uptake of commuter cycling in Yarra. Response: The Director Planning and Place Making advised that we are pleased with the progress of the Wellington Street lane and that should be completed by around September. Certainly from a “Super Tuesday” count which is Australia’s biggest annual commuter bike count event, we would be doing that and it may be with some suitable census and those sort of facilities that we could get more frequent counts and think it would be useful to see the pattern ridge. The Director also advised that the Elizabeth Street project is part of the pilot and trials program that was embedded in the budget.
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