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Request for Proposal to Develop a National Tourism Plan for the British Virgin Islands

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Request for Proposal to Develop a National Tourism Plan for the British Virgin Islands REQUEST FOR PROPOSAL TO DEVELOP A NATIONAL TOURISM PLAN FOR THE BRITISH VIRGIN ISLANDS RFP NO: PS/RFP/2021/PO/REF-20 ISSUING MINISTRY – MINISTRY OF FINANCE Date: 23 April, 2021 TABLE OF CONTENTS TABLE OF CONTENTS .................................................................................................................................... i 1 DEFINITIONS ........................................................................................................................................... 1 2 PROJECT OVERVIEW ............................................................................................................................. 2 3 PURPOSE OF PROJECT ........................................................................................................................... 3 4 ABOUT THE BVI ...................................................................................................................................... 4 5 SCOPE OF THE PROJECT ..................................................................................................................... 11 5.1 PHASE I – Plan Development: ........................................................................................................................... 11 5.2 PHASE II – Implementation and Management of Plan: ..................................................................................... 11 6 MINIMUM QUALIFICATIONS ............................................................................................................. 13 6.1 Information & Instructions to Proposers ............................................................................................................. 13 6.2 Participation by Local Contractors and Subcontractors ...................................................................................... 14 6.3 No Offer by British Virgin Islands Government; Firm Offer by Bidder ............................................................. 14 6.4 Pre-Tender Meeting ............................................................................................................................................. 15 6.5 Procurement Questions; Prohibited Contacts ...................................................................................................... 15 6.6 Proposal Deadline ................................................................................................................................................ 15 6.7 Ownership of Proposals ....................................................................................................................................... 15 6.8 Representation ..................................................................................................................................................... 16 6.9 Examination of Proposal Documents .................................................................................................................. 16 6.10 Rejection of Proposals; Cancellation of Solicitation; Waiver of Technicalities ................................................. 16 6.11 Electronic Proposal Documents .......................................................................................................................... 17 7 CONTENTS OF PROPOSAL AND REQUIRED SUBMITTALS ......................................................... 17 7.1 General Contents of Proposals: ........................................................................................................................... 17 7.2 VOLUME I – TECHNICAL PROPOSAL .......................................................................................................... 17 7.3 VOLUME II – FINANCIAL PROPOSAL, BUDGET AND INFORMATION REQUIRED BY A BIDDER ON FORMS PROVIDED. ................................................................................................................... 20 8 SUBMISSION OF REQUIRED DOCUMENTATION........................................................................... 25 9 CONDITION OF AWARD REQUIREMENTS ...................................................................................... 25 10 CONFLICT OF INTEREST AND CODE OF ETHICS .......................................................................... 25 11 RULES, REGULATIONS AND LICENSING REQUIREMENTS ........................................................ 26 12 EVALUATION PROCESS ...................................................................................................................... 27 12.1 PROCESS OVERVIEW ..................................................................................................................................... 27 12.2 REVIEW OF PROPOSALS FOR RESPONSIVENESS AND RESPONSIBILITY .......................................... 27 13 EVALUATION CRITERIA ..................................................................................................................... 27 14 FINANCIAL PROPOSAL EVALUATION ............................................................................................ 29 15 OVERALL RANKING ............................................................................................................................ 29 16 CONTRACT AWARD ............................................................................................................................. 29 17 NOTICE OF AWARD TO DEVELOP A NATIONAL TOURISM PLAN ............................................ 30 18 REPRESENTATIONS TO BOARD INCLUDED IN SERVICE AGREEMENT .................................. 30 i 19 PERFORMANCE SECURITY AND INSURANCE REQUIREMENTS ............................................... 30 19.1 Certificate Holder ................................................................................................................................................ 30 19.2 Additional Insured Endorsement ......................................................................................................................... 30 19.3 Mandatory Sub-Contract/Consultant Compliance ............................................................................................... 31 19.4 Self-Insured Retentions, Deductibles or Similar Obligations .............................................................................. 31 19.5 Insurance Requirements ....................................................................................................................................... 31 20 DISPUTE RESOLUTION PROCEDURES ............................................................................................. 32 ii 1 DEFINITIONS When used in the Request for Proposal (RFP) or Contract Documents, the following capitalized terms have the following meanings: “Agreement” means a document codifying the legally binding arrangements between the Government of the Virgin Islands and the successful Bidder. "Applicable Law(s)" means all local statutes, laws ordinances, codes, rules, regulations, policies, standards, executive orders, consent orders, orders and guidance from regulatory agencies, judicial decrees, decisions and judgments, permits, licenses, reporting or other governmental requirements or policies of any kind of the British Virgin Islands, by which a Party may be bound, then in effect or which come into effect during the time the Services are being performed, and any present or future amendments to those Applicable Laws, including those which specifically relate to: (a) the business of the Office Premier and Ministry of Finance, hereinafter “the Ministry”; (b) the business of Service Provider or Service Provider's subcontractors; (c) the Agreement and the Contract Documents; or (d) the performance of the Services under this Agreement. "Charges" means the amounts payable by the Government of the Virgin Islands to the Service Provider under this Agreement. "Contract Documents" include this RFP, the exhibits, appendices and other documents attached or referenced herein as well as any authorized changes or addenda hereto. “Eligible Reimbursable Expenses” means those expenses approved by the Office of the Premier for which the successful Bidder can provide evidence acceptable to the Office of the Premier as having been incurred. “Execution Date” means the date upon which the last party signatory to the Agreement has signed the Agreement. "Force Majeure Event(s)" means acts of war, domestic and/or international terrorism, civil riots or rebellions, quarantines, embargoes and other similar unusual governmental actions, extraordinary elements of nature or acts of God. "Party" or "Parties" means Government of the Virgin Islands and the Service Provider. "Person" means individuals, partnerships, agents, associations, corporations, limited liability companies, firms or other forms of business enterprises, trustees, executors, administrators, successors, permitted assigns, legal representatives and/or other recognized legal entities. 1 “Project” means the scope of services under the Agreement. “Responsible Bidder” means any person who has the capability in all respects to perform fully the contract requirements and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment and credit which will ensure good faith performance. Responsive Bidder means a person who has submitted a bid which conforms in all material respect to the Request for Proposals, is accurate and complete with respect to Bid Schedules and information submitted relative to the technical qualifications and financial requirements and complies with other requirements of the Request for Proposals.
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