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Sloviansk Donetsk Subnational Cluster Meeting 21

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Sloviansk Donetsk Subnational Cluster Meeting 21 Sloviansk Donetsk Subnational Cluster Meeting 21 February 2018 Agenda: 1. Review of the previous meeting decisions, and the National cluster updates 2. Presentation of the Cluster Annual 2017 Report 3. Information Management Updates: recent 5W, Damage DB 4. Update from Partners on Winterization activities, Winterization Matrix 5. Update on Damages and Repair plans 6. Recent referrals for Shelter/ NFI assistance 7. Updates from Partners 8. AOB and Wrap-up Present: MTOT Donetsk, UNHCR, HelpAge International, ADRA Ukraine, PIN, UN OCHA, ICRC, ACTED Review of previous Action Points After roundtable introduction the Subnational Cluster Associate informed that DRC and MoSP sent apologies for not being able to attend, then moved to the review of the previous meeting’s decisions. What Who Update Sasha Voroshkov to share Ministry of Sasha, Olesia/Kostya Act template can be found by link: Social Policy Act of Destruction https://www.kmu.gov.ua/ua/npas/ unification attempt with Cluster and pro-vnesennya-zmin-do-poryadku- HLP Coordinator nadannya-shomisyachnoyi- adresnoyi-dopomogi-vnutrishno- peremishenim-osobam-dlya- pokrittya-vitrat-na-prozhivannya-v- tomu-chisli-na-oplatu-zhitlovo- komunalnih-poslug Place the damage assessment and Cluster Team (Kostya) Done: technical note on an easier to access https://www.sheltercluster.org/resp part of the Website onse/ukraine/documents?technical_ support_design=Technical+Guidance Agencies to make use of the minimum Partners Ongoing PDM indicators available in the guidelines and to share findings with cluster to inform future guidelines Light Revision of Guidelines and Andrea/Olesia (April Planned winterization lessons learned through summer) REACH to share assessment tool and Jeremy and REACH Pending approx. in a month information with partners team Advocacy with development Shelter Cluster team Planned initiatives and agencies in advance of the winter season The agencies were recommended to make practical use of the minimum PDM indicators elaborated by the Shelter Cluster within the recent Winterization Guidelines for 2017-2018 and to share the findings with the Cluster for aggregation of Winterization activities and to have lessons learned as a basis for preparation to the next winter period. The Shelter Cluster reminded partners that two Working Groups were held to update the Structural Repairs Guidelines and the following action points were highlighted: Action Point Update NRC to provide guidance documents about the form for Done and shared once with relevant new building codes from Ukrainian legislature shelter agencies Agencies to provide feedback to detailed BoQ for the Received from NRC, UNHCR Severo, revision ICRC Sloviansk, and People in Need Shelter Cluster Team to make a draft about the difference Ongoing between humanitarian and development structural repair and reconstruction interventions Shelter Cluster to draft guidance on technical damaged Ongoing assessment PDM interventions for structural repairs and reconstruction Ongoing As for the second point, the Cluster Team asked again all the partners who still have the possibility but haven’t shared yet their BoQs to send them, for operational revision by the Cluster. 2017 Shelter Cluster Annual Report The four-pager Annual Report on the Shelter/NFI Cluster’s activities in 2017 was presented to the Cluster partners. The report provides comprehensive information and figures on sectoral key issues and achievements (that can be referred to by partners for internal analyses), and links to Cluster products (guidelines, technical notes, etc.) issued in 2017. Among other topics, worth noting: (a) the record and mapping of new damages since March 2017 (around 1,000 in GCA; no figures for NGCA, but it can be assumed an equal number), that should be kept in mind while planning the 2018 activities. There is proportionality between damages and repairs, which proves that shelter agencies reacted to the damages (although many needs are still uncovered). (b) the issues of winterization and Collective Centres (although at present a trend of closure of Collective Centres is observed, the Shelter Cluster announced to conduct the update on the situation with Collective Centres in 2018 and encouraged the agencies to support with their assessments using the online Kobo form promoted by the Cluster) (c) the work of the HLP Working Group as a combination of the Shelter and Protection Cluster components for almost two years. The Annual Report is available by the link on the Cluster web-site: https://www.sheltercluster.org/ukraine/documents/annual-report-2017. Cluster Calendar A tentative calendar of the Shelter Cluster activities and meetings is presented, in relation with the reporting cycle and the sequence of the events in the data-flow, and the importance of regular reporting by partners (Winterization, Damage Database, 5W). January 2018 February 2018 March 2018 M T W T F S S M T W T F S S M T W T F S S 2018 1 2 3 4 5 6 7 1 2 3 4 1 2 3 4 Planned 8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11 XX 15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 17 18 National Cluster Meeting Planned 22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25 XX 29 30 31 26 27 28 26 27 28 29 30 31 5W data collection period Planned XX Quarterly Cluster Factsheet April 2018 May 2018 June 2018 Planned XX M T W T F S S M T W T F S S M T W T F S S Sub-National Cluster meetings 1 1 2 3 4 5 6 1 2 3 Planned 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 XX Damage database collection 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 Winterization data collection 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 XX Damage database collection only 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 30 July 2018 August 2018 September 2018 M T W T F S S M T W T F S S M T W T F S S 1 1 2 3 4 5 1 2 2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9 9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16 16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23 23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30 30 31 October 2018 November 2018 December 2018 M T W T F S S M T W T F S S M T W T F S S 1 2 3 4 5 6 7 1 2 3 4 1 2 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 29 30 31 26 27 28 29 30 24 25 26 27 28 29 30 31 Information Management Updates The Damage Database is a very important Cluster tool, which serves as a comprehensive basis for partners’ plans and gap analyses, for reporting purposes and discussions with donors. The Damage Database is subject to monthly update. Updates are to be collected through the dedicated Kobo form (https://enketo.unhcr.org/::YYDS) supported also by Android. Forms filled in by partners feed the database. The Book of Addresses is an extract of the Damage Database and allows stronger coordination among the Cluster partners The Shelter Cluster is ready to offer any type of support for the use of the tool, including special trainings in order to promote the Local authorities to collect damage data at the community level. The Cluster invites partners to advocate with local administrations to participate systematically in the data collection and also to share their own assessments with the Cluster. As to the Winterization update, an interactive map is available on the Cluster webpage (https://www.sheltercluster.org/northern-donbas/page/winterization-coverage-government- controlled-areas-ukraine), and can be filtered by locations, donors, partners, activities, implementation status, sections, modality etc. Shelter Cluster Referral System The Cluster regularly receives and processes shelter- and NFI-related referrals from various field organizations, including OSCE and UN OCHA. Since December 2017 the Cluster received 10 referrals. Of the 3 referrals for Lugansk GCA, 2 are already closed; of the 7 for Donetsk only 1 is closed. The Cluster is still receiving referrals which are not in the humanitarian scope (houses with non- conflict-related damages, houses outside the area of shelling). Referral Database is at: https://docs.google.com/spreadsheets/d/1EGatmHiWgYFSLSSrH2M5NS88Ada_dvY- wwaFAHwUSKI/edit#gid=1797115768. A recent referral on winterization-related assistance resulted in more than one partner providing assistance to the same family. To avoid duplications and improve co-ordination, the Subnational Cluster Associate conducted a number of dedicated multilateral meetings with partners (ADRA, PIN, DRC, NRC). Action Points Who Shelter Cluster to hold joint meeting with partners (ADRA, PIN, Shelter Cluster Team DRC, NRC) on discussion of coordination issues Partners to share with the Cluster their the lists of addresses in ADRA, PIN, DRC, NRC prioritized locations Shelter Cluster to cross-check addresses provided by partners Shelter Cluster Team Partners to keep coordination contact with each other and share ADRA, PIN, DRC, NRC with the Cluster the ultimate result of interactions thereon Partner Updates HelpAge International: with December, distributions are done; currently closing the OFDA-funded project and no new activities.
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