The Operation of the United Nations High Commissioner for Refugees (UNHCR) in Ukraine invites qualified candidates to apply for the following vacancy: Functional Title & Grade: Administrative Clerk (Janitor)/LICA 1 Date of Issue: 25/09/2019 (part-time, 7 hrs/day) Contractual Status: UNOPS contract initially for 1 year, with Deadline for applications: 08/10/2019 possibility of extension beyond that date upon satisfactory performance. Duty Station: Sloviansk, Ukraine EXTERNAL VACANCY ANNOUNCEMENT
OPERATIONAL CONTEXT
To ensure the better effectiveness of the humanitarian operation in Eastern Ukraine it was decided to relocate UNHCR Sub Office to Sloviansk. The focus of the Sub Office is to provide timely and effective Shelter and Protection assistance to IDPs in Eastern Ukraine area. The Office is located at 57 Kozatska Street, occupying two floors building in Sloviansk. The number of staff working in the office is around 25 people. The UNHCR Sub office in Sloviansk has a need in one unskilled worker engaged for daily presence in the office to perform tasks on minor office maintenance and general oversight of smooth running of the office.
Under the supervision of the Administrative/Finance Associate, Administrative Clerk (Janitor) will perform tasks as stated below. Administrative Clerk (Janitor) shall work in the office on daily basis, according to the following schedule: 7 hours per day from 09:00 to 17:00. FUNCTIONAL STATEMENT Accountability (key results that will be achieved)
- The incumbent will be required to present a monthly report of activities to show progress on the objectives set with the Supervisor. - The performance indicators to be defined by the Supervisor based on the objectives related to smooth running of the office. These indicators will be assessed at the end of the contract period or every six months.
Responsibilities (process and functions undertaken to achieve results)
- Systems/equipment maintenance, and janitorial services - Moving and assembly of furniture - Miscellaneous tasks and errands - Timely re-charging of office fire-extinguishers and monitoring their expiry dates - Assembly and minor repair of banners and heavy metal constructions (2x3 m) - Refilling of stationary supplies and A4 printing paper - Facilitation of sending and receipt of large/heavy-weight shipments - General assistance with moving heavy items around the office - Regular replacement of lamps/light bulbs, replenishment of kitchen towels, paper cups etc. from the office stock - Minor repairs/maintenance of office furniture, including cabinets, tables, chairs, kitchen interior, sanitation fittings etc. - Co-ordinating with security focal point on implementation of security measures in the office - Changing water in office coolers - Liaising with external counterparts on skilled works, technical evaluation and cost/benefit analysis of maintenance, repair or replacement - Provision of market research and quotations for janitorial, maintenance and repair services, specialized tools and materials beyond the scope of works - Arrangement of warranty and non-warranty repair of office equipment (air-conditioners, electric boilers and heaters, lamps, electric kitchen appliances, sanitary engineering) - Conducting minor repairs of electric office appliances - Maintenance of the generator (monitoring of technical service schedule, fuel consumption sheets) - Maintenance of electronic table on private calls (covering Sloviansk Sub Office, Mariupol, Severodonetsk, Luhansk and Donetsk Field Offices) - Monitoring of office utilities services (sewage pump, control of electricity, water and gas meters recording)
- Support during major meetings at the office (including donor meetings) - Processing post: receipt, sorting, time-stamping, logging, and distribution of incoming and outgoing correspondence and packages - Arrangement and maintenance (including cleaning) of the archive and contingency stock at the third floor of the office premises - Maintenance of the autonomous heating system of the office - Maintenance/service of the sewage system and four tanks of water at the basement of the office - Cleaning of the courtyard from snow/ice
REQUIRED COMPETENCIES: - Analytical Thinking - Change Capability and Adaptability - Technological Awareness
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED:
- Secondary School - A minimum of 5 years of relevant experience in related to office maintenance and administrative tasks is required.
LANGUAGE: - Elementary level of oral English is required - Knowledge of another UN language would be an asset
DESIRABLE QUALIFICATIONS & COMPETENCIES:
- Experience working in a multicultural and international environment is an asset - Experience working for the humanitarian/development sectors is desirable
Interested applicants should forward the UN personal history form (P-11) with a covering letter in English explaining their interest in the position to the e-mail: [email protected] by indicating the post title and position number they are applying for in the subject line. Candidates must be legally present in Ukraine at the time of application, recruitment and hire.
UN personal history form (P-11) may be loaded at
http://unhcr.org.ua/attachments/PHF/UNHCR_Personal_History_Form_October%202017.docm
http://unhcr.org.ua/attachments/PHF/UNHCR_PHF_Supplementary_October%202017.docm
Only short-listed applicants will be contacted, no late applications will be accepted.
Written test may be administered.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).