Alternate Formats and Communication Supports are Available on Request. Contact Susan Cronin at 519-524- 8394 Ext. 3257 County of Huron COUNCIL DAY 1 Wednesday, April 1, 2020 at 9:00 AM Huron County Council Chambers Have you travelled outside Canada within the last 14 days? Or been in close contact with a confirmed or probable case of COVID-19? Do you have a fever, or cough, runny nose, sore throat or shortness of breath? If yes……STOP. Please do not attend the meeting in person today if you are unwell. Help prevent any potential spread of COVID-19 and other illnesses. 1. Warden Jim Ginn to call the meeting to order: 2. Warden's Remarks: 3. Approval of Agenda:
RECOMMENDED MOTION: THAT: The Council Day 1 agenda for April 1, 2020 be approved as presented.
4. Declaration of Pecuniary Interest and the General Nature Thereof: 5. Minutes of Previous Meeting: Council Day 2 - March 11, 2020 Emergency Council Meeting - March 23, 2020 RECOMMENDED MOTION: THAT: The minutes of the Council Day 2 meeting of March 11, 2020 and the Emergency Council meeting of March 23, 2020 be adopted as circulated.
6. Delegations/Petitions/Presentations: 6.1. Domestic Assault Review Team - Huron County Teresa Donnelly, West Region Sexual Violence Crown, Sexual Violence Advisory Group, Minister of the Attorney General, will address Council to raise concerns about the safety of women and children during the COVID-19 crisis and ask for Council to support initiatives to assist in keeping them safe.
7. Councillor's Issues: 8. Consent Agenda - Items 8.1 through 8.7: Items listed under the Consent Agenda are considered routine and may require discussion but no action on the part of Council. Consent Agenda items are received in one motion. Council members may request that one or more items be removed for further action. 8.1. Delegated Consents Under The Planning Act (presented by Lisa Finch) The authority to grant undisputed consents is delegated to the Director of Planning under By- law No. 2018-071. The report lists the applications which received provisional consent approval since the last report. County Council is notified for information and appeal purposes only.
RECOMMENDED MOTION: THAT: The recommendation of Lisa Finch, Land Division Administrator, that no objections be lodged further to the Delegated Consents submitted with the report of April 1, 2020.
8.2. Zoning By-law Report (presented by Sandra Weber) Zoning By-laws and amendments are circulated to the County from local municipalities. These by-laws are reviewed for conformity with the County Official Plan and with the local Official Plan. The By-laws are listed in the report.
RECOMMENDED MOTION: THAT: The recommendation of Sandra Weber, Director of Planning & Development, that no objections be lodged to the Zoning By-laws submitted with the report of April 1, 2020, be approved.
8.3. Forest Conservation: Notices of Intent under the Forest Conservation By-law (presented by Dave Pullen) RECOMMENDED MOTION: Receive for information.
8.4. Huron County Museum & Historic Gaol Update - February 2020 (presented by Elizabeth French-Gibson)
RECOMMENDED MOTION: Receive for information.
8.5. Cultural Programs Update (presented by Rick Sickinger) RECOMMENDED MOTION: Receive for information.
8.6. Library Board - March 12, 2020 Draft Meeting Minutes (presented by Hannah Moore) RECOMMENDED MOTION: Receive for information.
8.7. Economic Development Board - March 11, 2020 Draft Meeting Minutes (presented by Susan Cronin) RECOMMENDED MOTION: Receive for information.
RECOMMENDED MOTION: THAT: Items 8.1 through 8.7 be approved with the actions as noted. 9. Planning and Development: 9.1. Corporate Climate Change Adaptation Plan Update (presented by Lily Morrow) RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report of Lily Morrow, Climate Change and Energy Specialist, dated April 1, 2020 titled Corporate Climate Change Adaptation Plan Update, as presented for information.
9.2. Zero-Emission Vehicle Infrastructure Program (ZEVIP) Application Update (presented by Lily Morrow) RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report of Lily Morrow, Climate Change and Energy Specialist, dated April 1, 2020 titled Zero-Emission Vehicle Infrastructure Program (ZEVIP) Application Update, as presented for information. 10. Cultural Services: 11. Administration, Policies and Other Issues: 11.1. REACH Centre - Reallocation of Funding (presented by Michael Blumhagen) RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Michael Blumhagen, Treasurer and Director of Corporate Services, dated April 1, 2020, titled Reach Centre – Reallocation of Funding, as presented for information; AND FURTHER THAT: The Council of the County of Huron approves the request by the REACH Centre to reallocate 2020 funding to offset internal labour.
11.2. Corporate Policy Amendment - Electronic Signature (presented by Susan Cronin) RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Susan Cronin, County Clerk, titled Corporate Policy Amendment - Electronic Signature Policy, dated April 1, 2020 as presented for information; AND FURTHER THAT: The Council of the County of Huron approves the Electronic Signature Policy - 02 as amended. AND FURTHER THAT: The Council of the County of Huron delegates the authority to the County Clerk to amend Appendix A as of the Electronic Signature Policy as required.
12. Correspondence: View Correspondence 12.1 Lavis Contracting Co. Ltd. re: Request that Council amend a tender for hot in place recycling on County Road 17 to allow for an option of 50mm milling and overlay with new asphalt pavement.
12.2 Avon Maitland District School Board to The Honourable Stephen Lecce, Minister of Education re: Bargaining to better education (Requested By Councillor Murdock at the March 11, 2020 meeting).
12.3 Township of Howick re: Mayne Corners - Huron County Rd 30 (Line 88) & Perth Rd 178.
12.4 Norfolk County re: Issues regarding the mapping of Provincially Significant Wetlands (PSWs).
12.5 Ministry of Municipal Affairs and Housing re: Protecting Tenants and Strengthening Community Housing Act.
12.6 Taking Action for Places of Faith in Rural Ontario Workshop on April 24, 2020 at the St. Joseph-Kingsbridge Centre.
12.7 Municipality of Callander resolution re: Electronic participation in Council Meetings at for the duration of the COVID-19 pandemic.
12.8 Avon Maitland District School Board (AMDSB) - Board Meeting Highlights, March 24, 2020.
RECOMMENDED MOTION: THAT: The Council of the County of Huron accepts correspondence not specifically dealt with, for information.
13. New/Unfinished Business: In the interest of being accountable and transparent, where a member of Council or staff would like to present an item of business in this section, it is recommended that they contact the Chief Administrative Officer in advance so that the item can be placed on the published agenda. 13.1. Economic Development Board Appointments (presented by Cody Joudry) RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Cody Joudry, Director of Economic Development, dated April 1, 2020 titled Economic Development Board Appointments, as presented for information; AND FURTHER THAT: The Council of the County of Huron appoint John Kiser, Leanne Kavanagh, Jason Oud and Liz Ihrig by by-law to the Huron County Economic Development Board for a term ending December 2022.
13.2. Tender HC 20-304 (presented by Mike Hausser) RECOMMENDED MOTION: THAT: The Council of the County of Huron approves the report from Mike Hausser, Manager of Public Works, dated April 1, 2020 titled Request for Tender HC 20-304 – County Road 17 – From County Road 15 to the Perth Boundary (Perth Road 180) as presented for information; AND FURTHER THAT: The Council of the County of Huron awards the tender to Road Surface Recycling Ltd. for Contract HC 20-304 for the tendered price of $1,413,314.56 including net applicable taxes. The price also includes contingency allowance of $100,000; AND FURTHER THAT: A by-law be prepared authorizing the Warden and Clerk to execute the contracts and all other required documents.
13.3. 2020-02 RFP Results Ambulance Replacement (presented by Jeff Horseman) RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Jeff Horseman, Chief Emergency Services, dated April 1, 2020, titled 2020-02 Tender Results – 2020 Ambulance Replacement, as presented for information; AND FURTHER THAT: The Council of the County of Huron award tender 2020 – 02 to Demers Ambulances of Beloeil, Quebec for the tendered price of $268,100.00 (excluding HST) and included will be the Stryker power stretcher/power load system for an additional price of $112,400.00 (excluding HST). AND FURTHER THAT: A by-law be drafted delegating the authority to the Director of Operations to execute all required documents for the awarding of tender 2020-020 to Demers Ambulances of Beloeil, Quebec.
13.4. Housing and Homeless - Update (presented by Barbara Hall) RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Barbara Hall, Director, Social and Property Services, dated April 1, 2020, titled Homelessness Update, as presented for information.
13.5. Social Services Relief Funding (presented by Barbara Hall)
RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Barbara Hall, Director, Social and Property Services, dated April 1, 2020, titled Social Services Relief Funding, as presented for information.
14. Notice of Motion: 15. By-laws: View By-laws 15.1 By-law No. 2020-033, being a By-law of the Corporation of the County of Huron to to enter into a contract with Black and McDonald for RFP 2020-1000 - Non-Invasive Vehicle Detection and Adaptive Controllers.
15.2 By-law No. 2020-034, being a By-law of the Corporation of the County of Huron to appoint citizens to various boards.
15.3 By-law No. 2020-035, being a By-law of the Corporation of the County of Huron to appoint an Interim Director of Cultural Services and confirm the appointment of an Interim Chief Executive Officer of the Huron County Library Board.
RECOMMENDED MOTION: THAT: Leave be given to introduce the following By-Laws:
By-law No. 2020-033, being a By-law of the Corporation of the County of Huron to enter into a contract with Black and McDonald for RFP 2020-1000 - Non-Invasive Vehicle Detection and Adaptive Controllers;
By-law No. 2020-034, being a By-law of the Corporation of the County of Huron to appoint citizens to various boards;
By-law No. 2020-035, being a By-law of the Corporation of the County of Huron to appoint an Interim Director of Cultural Services and confirm the appointment of an Interim Chief Executive Officer of the Huron County Library Board.
RECOMMENDED MOTION: THAT: By-law No. 2020-033, 2020-034 and 2020-035, be given a first and second reading; AND FURTHER THAT: By-law No. 2020-033, 2020-034 and 2020-035, as read a first and second time, be passed.
RECOMMENDED MOTION: THAT: By-law No. 2020-033, 2020-034 and 2020-035, be given a third reading in accordance with Part 13 of the Procedural By-law for the County of Huron, Section 1, Subsection 2; AND FURTHER THAT: By-law No. 2020-033 2020-034 and 2020-035, as read a third time; be passed, signed by the Warden and the Clerk, and the Seal of the Corporation affixed thereto.
16. Closed to the Public Session:
RECOMMENDED MOTION: THAT: The Council of the County of Huron do now go into a Closed to the Public Session at under Section 239 of the Municipal Act, 2001 as amended; to discuss an item that relates to:
AND FURTHER THAT: remain in attendance.
RECOMMENDED MOTION: THAT: The Council of the County of Huron rise from the Closed to the Public Session at
Reporting out of Closed Session
17. Arrangement of Committee/Board Meetings: Special Council Meeting - COVID 19 Update Teleconference with Head of Council and Chief Administrative Officer of Huron County and All Nine Lower Tier Municipalities of Huron County - Thursday, April 2, 2020 at 10:00 AM in the Court House Council Chambers, Goderich.
Special Council Meeting - COVID 19 Update Teleconference with Head of Council and Chief Administrative Officer of Huron County and All Nine Lower Tier Municipalities of Huron County - Thursday, April 9, 2020 at 10:00 AM in the Court House Council Chambers, Goderich.
Council Day 2 - Wednesday, April 15, 2020 at 9:00 AM in the Court House Council Chambers, Goderich.
18. Confirmatory By-law: By-law 2020-036 RECOMMENDED MOTION: THAT: By-Law No. 2020-036; being a By-law of the Corporation of the County of Huron to confirm the proceedings of the Council of the Corporation of the County of Huron, be introduced, be given a first, second and third reading in accordance with Part 14 of the Procedural By-law for the County of Huron, Section 1, Subsection 2; AND FURTHER THAT: By-law No. 2020-036; as read a third time; be passed, signed by the Warden and the Clerk, and the Seal of the Corporation affixed thereto.
19. Adjournment: RECOMMENDED MOTION: THAT: The Council of the Corporation of the County of Huron do hereby adjourn at ______to meet again on Wednesday, April 15, 2020 at 9:00 AM or at the call of the Warden and the Clerk.
O CANADA CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of Council FROM: Clerk's Office DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: BACKGROUND: COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name 2020-03-11 Council Day 2 Minutes 3/26/2020 2020-03- Minutes 11_Council_Day_2_Minutes.pdf MINUTES COUNCIL OF THE COUNTY OF HURON
Goderich, Ontario March 11, 2020
The Council of the County of Huron met in the Council Chambers on Wednesday, March 11, 2020. All members of Council were present except Councillor Klopp.
1. Warden Jim Ginn called the meeting to order at 9:00 AM.
Warden Ginn stated that phase 3 of the SWIFT Broadband project is being rolled out in Oxford County.
2. Approval of Agenda:
Warden Ginn stated that there was an addition to the agenda under section 12.4 Call for Community Expression of Interest by Cody Joudry, Director of Economic Development.
Moved by: Councillor Fisher and Seconded by: Councillor Finch THAT: The Council Day 2 agenda for March 11, 2020 be approved as amended. CARRIED
3. Declaration of Pecuniary Interest:
There were no declarations stated.
4. Minutes of the Previous Sessions:
Moved by: Councillor McNeil and Seconded by: Councillor Watt THAT: The minutes of Council Day 1 meeting of March 4, 2020 be adopted as circulated. CARRIED
5. Delegations/Petitions/Presentations: None.
6. Councillor’s Issues:
Councillor Finch requested a staff report on extending the Out of the Cold Program.
Moved by: Councillor Finch and Seconded by: Councillor Harding THAT: The Council of the County of Huron directs staff to prepare a report on extending the Out of the Cold Program past April 15, 2020. CARRIED
Councillor MacLellan informed members that he along with Steve Lund and Councillor Jewitt, were interviewed by Jim Pine. Mr. Pine has been appointed as the consultant as part of Ontario’s plan to modernizing both public health and emergency health services.
Councillor Murdock reviewed correspondence received by the Town of Goderich from the Avon Maitland District School Board to the Minister of Education regarding bargaining to better education. This correspondence will be added to the April 1, 2020 agenda for consideration.
County of Huron COUNCIL MINUTES Wednesday, March 11, 2020 ~ Page 2 ~
7. Consent Agenda – Items 7.1 through 7.4:
Moved by: Councillor Finch and Seconded by: Councillor Dietrich THAT: Items 7.1 through 7.4 be approved with the actions as noted. CARRIED
8. Social and Property Services:
8.1. Huron County Children's Services Annual Report (presented by Diane Millian)
Moved by: Councillor Watt and Seconded by: Councillor Finch THAT: The Council of the County of Huron receives the report by Diane Millian, Acting Manager of Ontario Works and Children's Services, dated March 11, 2020, titled Huron County Children's Services Annual Report, as presented for information. CARRIED
8.2. Recreation, Arts and Sports Program (Huron RASP) (presented by Diane Millian)
Moved by: Councillor Murdock and Seconded by: Councillor Finch THAT: The Council of the County of Huron receives the report by Diane Millian, A/Manager of Ontario Works and Social Services, dated March 11, 2020, titled Recreation, Arts and Sports Program (Huron RASP), as presented for information; AND FURTHER THAT: The Council of the County of Huron approves entering into an agreement with YMCA of Southwestern Ontario for services and financial support to provide recreational, arts and sport program opportunities to children whose families meet certain financial criteria identified by the County of Huron; AND FURTHER THAT: A by-law be drafted authorizing the Warden and Clerk to execute the contracts and all other required documents. CARRIED
9. Homes for the Aged:
9.1. Councillor Representative for Homes Accreditation (presented by Connie Townsend)
Moved by: Councillor McNeil and Seconded by: Councillor MacLellan THAT: The Council of the County of Huron receives the report by Connie Townsend, Director of Homes for the Aged, dated March 11, 2020, titled Councillor Representative for Homes Accreditation, as presented for information; AND FURTHER THAT: Councillor Jewitt be appointed as the representative for the Homes for the Aged Accreditation. CARRIED
10. Emergency Services: None.
11. Public Works:
11.1. Tender Results for Tender HC 20-1201 –Tandem Plow Trucks (presented by Donald Hastings)
County of Huron COUNCIL MINUTES Wednesday, March 11, 2020 ~ Page 3 ~
Moved by: Councillor McNeil and Seconded by: Councillor Watt THAT: The Council of the County of Huron receives the report by Donald Hastings, Fleet Supervisor, dated March 11, 2020, titled Tender Results for Tender HC 20-1201 –Tandem Plow Trucks, as presented for information; AND FURTHER THAT: The Council of the County of Huron awards the Tandem Plow Truck tender to Team Truck Centres of Sarnia, Ontario, at the tendered price of $931,720.67 for three (3) units including net applicable taxes; AND FURTHER THAT: A by-law be drafted delegating the authority to the Director of Public Works to endorse required documentation for the delivery and licensing of the units purchased through this tender including related invoices. CARRIED
11.2. RFP 19-302 Professional Services – Clinton Urban Reconstruction (presented by Imran Khalid)
Moved by: Councillor Watt and Seconded by: Councillor Jewitt THAT: The Council of the County of Huron approves the report by Imran Khalid, Project Manager - Roads, dated March 11, 2020, titled RFP 19-302 – Professional Services – Clinton Urban Reconstruction, as presented for information; AND FURTHER THAT: The Council of the County of Huron awards the project to BM Ross & Associates Ltd. for the total tendered cost of $276,666 including net HST. This is the total tendered price for engineering services and is to be shared between Huron County and the Municipality of Central Huron. A breakdown of cost sharing is provided below:
Huron County Share * $193,666 Central Huron Share $82,999 Total Bid Price $276,666 * All costs include net applicable taxes.
AND FURTHER THAT: A by-law be prepared authorizing the Warden and Clerk to execute the contracts and all other required documents. CARRIED
11.3. RFP 20-701 – Roadside Noxious Weed Management Services (presented by Mike Hausser)
Moved by: Councillor Finch and Seconded by: Councillor Grace THAT: The Council of the County of Huron receives the report by Mike Hausser, Manager of Public Works. dated March 11, 2020, titled RFP 20-701–Roadside Noxious Weed Management Services, as presented for information; AND FURTHER THAT: The Council of the County of Huron awards the RFP to Green Stream Lawn and Vegetation Management Inc. for the proposal submitted annual average estimated cost to Huron County of $32,906.47 including net HST for a period of 3 years and option to renew for a subsequent 3 year period; AND FURTHER THAT: A by-law be drafted authorizing the Warden and Clerk to execute the contract and any other required documentation with Green Stream Lawn and Vegetation Management Inc. CARRIED County of Huron COUNCIL MINUTES Wednesday, March 11, 2020 ~ Page 4 ~
11.4. RFP 2020-1202 – Spray Patcher (presented by Mike Hausser)
Moved by: Councillor Murdock and Seconded by: Councillor Grace THAT: The Council of the County of Huron receives the report by Mike Hausser, Manager of Public Works, dated March 11, 2020, titled RFP 2020-1202 – Spray Patcher, as presented for information; AND FURTHER THAT: The Council of the County of Huron awards the RFP to Cubex Ltd. at the proposed cost of $291,010.22 including net HST.; AND FURTHER THAT: A by-law be drafted authorizing the Warden and Clerk to execute all required documents for RFP 2020-1202-Spray Patcher with Cubex Ltd. CARRIED
11.5. RFP 2020-1000 – Non-Invasive Vehicle Detection and Adaptive Controllers (presented by Mike Hausser)
Moved by: Councillor Watt and Seconded by: Councillor Murdock THAT: The Council of the County of Huron receive the report titled RFP 2020-1000 – Non-Invasive Vehicle Detection and Adaptive Controllers, dated March 11, 2020 as submitted by Mike Hausser, Manager of Public Works; AND FURTHER THAT: The Council of the County of Huron directs staff not to award the RFP as limited proposals were received and able to be accepted. Financial proposals received and opened exceeded the approved budget for this project; AND FURTHER THAT: The Council of the County of Huron re-allocates $34,669 accumulated surplus funding to support a negotiated Pilot implementation of the proposed system received through the RFP process submitted by Black and McDonald in the Seaforth intersection of County Road 12 and connecting link portion of Provincial Highway 8. Upon successful completion of the Pilot, the implementation is to proceed in the intersection of County Road 83 and the connecting link portion of Provincial Highway 4 in Exeter at a total cost of $141,169 including net applicable taxes as per the submitted proposal. CARRIED
11.6. Tender HC 20-303 County Road 87 (presented by Imran Khalid)
Moved by: Councillor Harding and Seconded by: Councillor Heffer THAT: The Council of the County of Huron approves the report by Imran Khalid, Project Manager - Roads and Mike Hausser, Manager of Public Works, dated March 11, 2020, titled Request for Tender HC 20-303 – County Road 87, as presented for information; AND FURTHER THAT: The Council of the County of Huron awards Contract HC 20-303 to Lavis Contracting Co. Limited for the total tendered price of $4,467,810.53 including net applicable taxes and a contingency allowance of $250,000.
This cost above is the total tendered price of the contract that is to be shared between Huron County and the Township of Howick. A breakdown of cost sharing is provided below:
Huron County Share * $4,467,810.53 Township of Howick Share $159,437.06 Total Bid Price $4,627,247.59 * All costs include net applicable taxes. County of Huron COUNCIL MINUTES Wednesday, March 11, 2020 ~ Page 5 ~
AND FURTHER THAT: A by-law be prepared authorizing the Warden and Clerk to execute the contracts and all other required documents for the County portion of the work. CARRIED
12. Economic Development:
12.1. Huron County Tourism Plan (presented by Katie Marshall)
Moved by: Councillor Grace and Seconded by: Councillor Murdock THAT: The Council of the County of Huron receives the Huron County Tourism Plan by Katie Marshall, Communications and Marketing Officer, dated March 11, 2020, as presented for information. CARRIED
12.2. Economic Development Department February 2020 Update (presented by Katie Marshall)
Moved by: Councillor McNeil and Seconded by: Councillor Fergusson THAT: The Council of the County of Huron receives the report by Katie Marshall, Communications and Marketing Officer, dated March 11, 2020, titled Economic Development Department February 2020 Update, as presented for information. CARRIED
12.3. Revised Business Development Coaching System (presented by Patrick Donnelly)
Moved by: Councillor McNeil and Seconded by: Councillor Murdock THAT: The Council of the County of Huron receives the report by Patrick Donnelly, Entrepreneurship Business Coach, dated March 11, 2020, titled Revised Business Development Coaching System, as presented for information. CARRIED
Council recessed at 10:04 AM and resumed at 10:19 AM.
12.4. CENGN Call for Community Expression of Interest (prepared by Cody Joudry)
Moved by: Councillor MacLellan and Seconded by: Councillor Watt THAT: The Council of the County of Huron receives the report by Cody Joudry, Director of Economic Development, dated March 11, 2020 titled CENGN Call for Community Expression of Interest, as presented for information; AND FURTHER THAT: The Council of the County of Huron directs staff to submit a community expression of interest on behalf of Huron County under the Centre of Excellence in Next Generation Networks (CENGN) funding program. CARRIED
13. Administration, Policies and Other Issues:
13.1. Huron County Cultural Plan (presented by Rick Sickinger)
Moved by: Councillor Grace and Seconded by: Councillor Fisher THAT: County of Huron COUNCIL MINUTES Wednesday, March 11, 2020 ~ Page 6 ~
The Council of the County of Huron receives the report by Rick Sickinger, Cultural Development Officer, dated March 11, 2020, titled Huron County Cultural Plan, as presented for information. CARRIED
13.2. Letter regarding Draft Transportation Plan to the Provincial Government (presented by Meighan Wark)
Moved by: Councillor Dietrich and Seconded by: Councillor Murdock THAT: The Council of the County of Huron receives the report by CAO Meighan Wark, dated March 11, 2020, titled Letter regarding Draft Transportation Plan to the Provincial Government, as presented for information; AND FURTHER THAT: The Council of the County of Huron directs staff to send letters to the relevant parties. CARRIED
13.3. Facility Review Discussion (presented by Meighan Wark)
Moved by: Councillor McNeil and Seconded by: Councillor Murdock THAT: The Council of the County of Huron receives the report by CAO Meighan Wark, dated March 11, 2020, titled Facility Review Discussion as presented for information; AND FURTHER THAT: Staff be directed to bring back information on potential locations for a new administration building. CARRIED
14. Correspondence:
Moved by: Councillor Watt and Seconded by: Councillor Jewitt THAT: The Council of the County of Huron accepts correspondence not specifically dealt with for information. CARRIED
15. New/Unfinished Business:
In the interest of being accountable and transparent, where a member of Council or staff would like to present an item of business in this section, it is recommended that they contact the Chief Administrative Officer in advance so that the item can be placed on the published agenda.
16. Notice of Motion:
Councillor MacLellan requested Council rescind a motion that was passed at the March 4, 2020 Council meeting and that due to time constraints this motion be considered today. Clerk Cronin stated that a motion to suspend the rules of the procedural by-law would be required with 2/3 of Council voting in favour.
Moved by: Councillor Grace and Seconded by: Councillor Finch THAT: The Council of the County of Huron suspend the rules of order of Procedural By-law #2019- 089 to permit for the rescinding of the following motion from March 4, 2020: County of Huron COUNCIL MINUTES Wednesday, March 11, 2020 ~ Page 7 ~
The Council of the County of Huron receives the report by Lily Morrow, Climate Change and Energy Specialist, dated March 4, 2020 titled Zero-Emission Vehicle Infrastructure Program (ZEVIP), as presented for information; AND FURTHER THAT: The Council of the County of Huron not proceed with the submission of an application request form for the Zero-Emission Vehicle Infrastructure Program (ZEVIP) funding. AND FURTHER THAT: The Council of the County of Huron suspend the rules of order of Procedural By-law #2019- 089 to permit the voting of the following motion:
THAT: The Council of the County of Huron receives the report by Lily Morrow, Climate Change and Energy Specialist, dated March 4, 2020 titled Zero-Emission Vehicle Infrastructure Program (ZEVIP), as presented for information; AND FURTHER THAT: The Council of the County of Huron directs Lily Morrow, Climate Change and Energy Specialist to proceed with the pre-submission of an application request form for the Zero-Emission Vehicle Infrastructure Program (ZEVIP) funding. CARRIED (with 2/3 in favour of the motion)
Moved by: Councillor Murdock and Seconded by: Councillor MacLellan THAT: The Council of the County of Huron RESCIND the following Motion from March 4, 2020: The Council of the County of Huron receives the report by Lily Morrow, Climate Change and Energy Specialist, dated March 4, 2020 titled Zero-Emission Vehicle Infrastructure Program (ZEVIP), as presented for information; AND FURTHER THAT: The Council of the County of Huron not proceed with the submission of an application request form for the Zero-Emission Vehicle Infrastructure Program (ZEVIP) funding. CARRIED (with 2/3 in favour of the motion)
Moved by: Councillor Grace and Seconded by: Councillor Murdock THAT: The Council of the County of Huron receives the report by Lily Morrow, Climate Change and Energy Specialist, dated March 4, 2020 titled Zero-Emission Vehicle Infrastructure Program (ZEVIP), as presented for information; AND FURTHER THAT: The Council of the County of Huron directs Lily Morrow, Climate Change and Energy Specialist to proceed with the pre-submission of an application request form for the Zero- Emission Vehicle Infrastructure Program (ZEVIP) funding. CARRIED
17. By-laws:
Moved by: Councillor Jewitt and Seconded by: Councillor Harding THAT: Leave be given to introduce the following By-Laws: By-law No. 2020-021, being a By-law of the Corporation of the County of Huron to enter into an agreement with Her Majesty The Queen in Right of Ontario as represented by the Minister of Municipal Affairs and Housing and the Minister of Finance;
By-law No. 2020-022, being a By-law of the Corporation of the County of Huron to enter into an agreement with Her Majesty The Queen in Right of Ontario as represented by the Minister of Municipal Affairs and Housing. CARRIED
County of Huron COUNCIL MINUTES Wednesday, March 11, 2020 ~ Page 8 ~
Moved by: Councillor Heffer and Seconded by: Councillor Murdock THAT: By-law No. 2020-021 and 2020-022 be given first and second reading; AND FURTHER THAT: By-law No. 2020-021 and 2020-022 as read a first and second time, be passed. CARRIED
Moved by: Councillor Dietrich and Seconded by: Councillor Bailey THAT: By-law No. 2020-021 and 2020-022 be given a third reading in accordance with Part 13 of the Procedural By-law for the County of Huron, Section 1, Subsection 2; AND FURTHER THAT: By-law No. 2020-021 and 2020-022 as read a third time; be passed, signed by the Warden and the Clerk, and the Seal of the Corporation affixed thereto. CARRIED
18. Closed to the Public Session: None.
19. Arrangement of Committee/Board Meetings:
Huron County Economic Development Board - Wednesday, March 11, 2020 at 5:00 PM at the Lake House of Bayfield, 21 Main Street North, Bayfield.
Library Board - Thursday, March 12, 2020 at 9:00 AM in the Court House Council Chambers, Goderich.
Accessibility Advisory Committee - Monday, March 23, 2020 at 10:00 AM at Camp Kintail, 85153 Bluewater Highway, RR 3, Goderich.
Council Day 1 - Wednesday, April 1, 2020 at 9:00 AM in the Court House Council Chambers, Goderich.
20. Confirmatory By-law:
Moved by: Councillor Watt and Seconded by: Councillor Jewitt THAT: By-Law No. 2020-023; being a By-law of the Corporation of the County of Huron to confirm the proceedings of the Council of the Corporation of the County of Huron, be introduced, be given a first, second and third reading in accordance with Part 13 of the Procedural By-law for the County of Huron, Section 1, Subsection 2; AND FURTHER THAT: By-law No. 2020-023; as read a third time; be passed, signed by the Warden and the Clerk, and the Seal of the Corporation affixed thereto. CARRIED
21. Adjournment:
Moved by: Councillor Dietrich and Seconded by: Councillor Murdock THAT: The Council of the Corporation of the County of Huron do hereby adjourn at 11:35 AM to meet again on Wednesday, April 1, 2020 at 9:00 AM or at the call of the Warden and the Clerk. CARRIED
County of Huron COUNCIL MINUTES Wednesday, March 11, 2020 ~ Page 9 ~
Warden Jim Ginn
Clerk Susan Cronin CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of Council FROM: Clerk's Office DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: The minutes of the Council Day 2 meeting of March 11, 2020 and the Emergency Council meeting of March 23, 2020 be adopted as circulated.
BACKGROUND: COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name 2020-03-23 Special Council Minutes 3/26/2020 2020-03- Minutes 23_Special_Council_Minutes.pdf SPECIAL MEETING MINUTES HURON COUNTY COUNCIL
Goderich, Ontario March 23, 2020
Huron County Council met in the Court House Council Chambers, Goderich on Thursday, January 23, 2020. All members of Council were present. Warden Ginn and Councillors Dietrich and Murdock were present. All other members of Council and CAO Wark participated electronically.
1. Warden Jim Ginn called the meeting to order at 1:07 PM.
2. Warden Ginn stated the purpose of the Special Session:
To consider Amendments to the Procedural By-law, Delegation of Authority By-law and receive updates on the COVID 19 Pandemic.
Warden Ginn updated members of Council on COVID-19 Pandemic. Staff have been working tirelessly and are doing an amazing job. There is an information overload coming from many sources.
CAO Wark updated members on the major decisions made in response to COVID-19. County Facilities such as libraries and the museum have been closed. Core services are still being offered. Daycares were closed based on mandates from the province but have since been requested to open for children of front line health care providers. Economic Development staff are creating strategies for small business, manufacturing and tourism. A citizen inquiry line is being setup for families of patients in the Homes. Regular meetings are being held with Local Municipalities, the Emergency Management Committee, Senior Management, Western Ontario Wardens Caucus, etc. A work from home with remote access strategy is being implemented for all staff that can do so. A redeployment strategy is also being developed. There are 4 members of staff seconded to the Communications Team. Council will be continued to be advised as soon as updates are available. Staff will organize meetings with the County and CAOs and Heads of all nine lower tiers in Huron County.
3. Approval of the Agenda:
Moved by: Councillor Finch and Seconded by: Councillor Jewitt THAT: The Special Council meeting agenda for March 23, 2020 be approved as presented. CARRIED
4. Declaration of Pecuniary Interest and the General Nature Thereof:
There were no declarations stated.
5. Order of Business:
5.1 Amendment to the Procedural By-law-Electronic Participation (presented by Susan Cronin)
Moved by: Councillor Murdock and Seconded by: Councillor Finch THAT: Huron County Special Council Minutes March 23, 2020 Page 2 of 3
The Council of the County of Huron receives the report by Susan Cronin, County Clerk dated March 23, 2020 titled Amendment to the Procedural By-law - Electronic Participation as presented; AND FURTHER THAT: The Council of the County of Huron considers approving the Amended Procedural By- law. CARRIED
5.2 Delegation of Authority By-law (presented by Susan Cronin)
Moved by: Councillor Dietrich and Seconded by: Councillor Jewitt THAT: The Council of the County of Huron receives the report by Susan Cronin, County Clerk dated March 23, 2020 titled Delegation of Authority By-law as presented; AND FURTHER THAT: The Council of the County of Huron considers approving the Delegation of Authority By- law. CARRIED
5.3 By-laws
Moved by: Councillor Fergusson and Seconded by: Councillor Harding THAT: Leave be given to introduce the following By-Laws: By-law No. 2020-024, being a By-law of the Corporation of the County of Huron to amend the Procedural By-law of the Council of the County of Huron;
By-law No. 2020-025, being a By-law of the Corporation of the County of Huron to delegate the authority for certain acts;
By-law No. 2020-026, being a By-law of the Corporation of the County of Huron to enter into a contract with Lavis Contracting Co. Limited Tender HC 20-303;
By-law No. 2020-027, being a By-law of the Corporation of the County of Huron to enter into an agreement with YMCA of Southwestern Ontario;
By-law No. 2020-028, being a By-law of the Corporation of the County of Huron to enter into a contract with Team Truck Centres of Sarnia for HC 20-201 - Tandem Plow Trucks;
By-law No. 2020-029, being a By-law of the Corporation of the County of Huron to enter into a contract with BM Ross and Associates Limited for Professional Services for Clinton Urban Reconstruction RFP 19-302;
By-law No. 2020-030, being a By-law of the Corporation of the County of Huron to enter into a contract with Green Stream Lawn and Vegetation Management Inc. for RFP 20- 701;
By-law No. 2020-031, being a By-law of the Corporation of the County of Huron to enter into a contract with Cubex Ltd. for RFP 2020-1202 - Spray Patcher. CARRIED
Moved by: Councillor Finch and Seconded by: Councillor MacLellan THAT: By-law No. 2020-024, 2020-025, 2020-026, 2020-027, 2020-028, 2020-029 2020-030 and 2020-031 be given a first and second reading; Huron County Special Council Minutes March 23, 2020 Page 3 of 3
AND FURTHER THAT: By-law No. 2020-024, 2020-025, 2020-026, 2020-027, 2020-028, 2020-029, 2020-030 and 2020-031, as read a first and second time, be passed. CARRIED
Moved by: Councillor Heffer and Seconded by: Councillor McNeil THAT: By-law No. 2020-024, 2020-025, 2020-026, 2020-027, 2020-028, 2020-029, 2020-030 and 2020-031, be given a third reading in accordance with Part 13 of the Procedural By- law for the County of Huron, Section 1, Subsection 2; AND FURTHER THAT: By-law No. 2020-024, 2020-025, 2020-026, 2020-027, 2020-028, 2020-029, 2020-030 and 2020-031, as read a third time; be passed, signed by the Warden and the Clerk, and the Seal of the Corporation affixed thereto.
6. Confirmatory By-law:
Moved by: Councillor MacLellan and Seconded by: Councillor McNeil THAT: By-law No. 2020-032; being a By-law of the Corporation of the County of Huron to confirm the proceedings of the Council of the Corporation of the County of Huron, be introduced, be given a first, second and third reading in accordance with Part 13 of the Procedural By-law for the County of Huron, Section 1, Subsection 2; AND FURTHER THAT: By-law No. 2020-032; as read a third time; be passed, signed by the Warden and the Clerk, and the Seal of the Corporation affixed thereto. CARRIED
7. Adjournment:
Moved by: Councillor Harding and Seconded by: Councillor Murdock THAT: The Council of the Corporation of the County of Huron do hereby adjourn the Special Meeting at 1:35 PM; to meet again on Wednesday April 1, 2020 at 9:00 AM or at the call of the Warden and the Clerk. CARRIED
Warden Jim Ginn
Clerk Susan Cronin CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of Council FROM: Clerk's Office DATE: 4/1/2020 SUBJECT: Teresa Donnelly, West Region Sexual Violence Crown, Sexual Violence Advisory Group, Minister of the Attorney General, will address Council to raise concerns about the safety of women and children during the COVID-19 crisis and ask for Council to support initiatives to assist in keeping them safe.
RECOMMENDATION: BACKGROUND: COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload File Name Date Letter to Municipal Govts Presentation 3/27/2020 Letter_to_Municipal_Govts_COVID_FINAL.docx COVID Women Fleeing Abuse Presentation 3/27/2020 Women_fleeing_abuse_affected_by_COVID-19.pdf affected by COVID Dart Members Services Presentation 3/30/2020 DART_Members_Services_During_COVID_MARCH_30.pdf during COVID-19 P a g e | 1
March 26, 2020
Violence Against Women in the Face of COVID-19
With the current pandemic of COVID-19, the Domestic Assault Review Team 1 is very concerned about the safety of women and children. Survivors of gender-based violence are most at-risk of violence in their own homes. We are facing an unprecedented situation when “Self-Isolating at Home” is both the primary advice in response to our current public health crisis, yet the most common location of harassment, violence and lethality for women and children experiencing and or at risk of gender-based violence. Our concerns are succinctly stated by Corey Allison, Interim Executive Director, Huron Women’s Shelter: “This pandemic is putting the most vulnerable in our society at risk. Women and children facing domestic abuse are no exception. While we support social distancing and self-isolation, it’s important to recognize that for survivors, the home can be the most dangerous place of all. At HWS, we remain committed to providing support for women and children, while recognizing our social responsibility for the health of our community, and have adjusted where necessary to keep our team and women safe.” The risk to women and children is increased because not only are they being told to stay home, but stress and anxiety is very high as a result of job loss, decreased income, children being home from school, lack of structured educational programing and difficulties in accessing resources. This is compounded by the fact that the standard places to seek support are not seeing people face-to-face (schools, doctors offices, counsellors, etc.). Most stakeholders are currently having interactions by telephone or Internet, which inhibits the privacy for a survivor to make a disclosure when the abuser is in the home with her. We ask the Town of Goderich and the County of Huron to assist vulnerable women and children in our community by:
• Ensuring that resources are provided to ease the burden on vulnerable families,
1 DART is composed of representatives from the following agencies: Alexandra Marine & General Hospital; Choices for Change; Huron Perth Health Unit; Huron County OPP; Huron Perth Children’s Aid Society; Huron Women’s Shelter; Huron-Perth Centre; Ministry of Community Safety and Correctional Services: Goderich Probation & Parole; Office of the Crown Attorney, Huron County; Rural Response for Healthy Children; Supervised Access Visitation & Exchange Program Huron- Perth; Victim Services Huron County; and Victim/Witness Assistance Program
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or families in need, including but not limited to; gift cards for food or gas, payment deferrals and other actions to ease their burdens
• Inviting a member of DART to the table when issues of safety are being discussed
• Helping us spread the word that while physical buildings are closed, the services to support women and children in our community are open for business
• Use municipality social media platforms to share the list of resources available to support women and children at risk.
• Encouraging people to reach out to available services. To assist with this, we have created the attached document which sets out the services being provided by DART agencies during the COVID-19 crisis to assist in keeping women and children safe.
We look forward to working with you.
Yours,
Teresa Donnelly
Teresa Donnelly West Region Sexual Violence Crown Sexual Violence Advisory Group Ministry of the Attorney General
Attachments: • Services provided by DART agencies during COVID-19 • Article by Pamela Cross
www.hurondart.ca The Lawyer's Daily | 111 Gordon Baker Road, Suite 900 | Toronto, ON M2H 3R1 | www.thelawyersdaily.ca Phone: (800) 668-6481 | Fax: (905) 479-3758 | [email protected]
COVID-19 Women fleeing abuse affected by COVID-19
By Pamela Cross
(March 18, 2020, 12:54 PM EDT) -- The connection between COVID-19 and the safety of women living in or attempting to flee abusive relationships may not be immediately obvious, but those of us practising family law, in particular, need to be aware of it.
Public policy decisions that close schools, community centres, libraries, arenas and swimming pools; encourage people to work remotely from home; and suspend community programming for mothers and children, while important in the attempt to control spread of the coronavirus, also put women with abusive partners at greater risk of harm.
In fact, some of them play right into the hands of many Pamela Cross abusers. It is much easier for an abuser to socially isolate his partner when she can’t go to work because she has to take care of the children as a result of school closures and when she can’t meet up with friends or get a break from her partner’s company by taking the kids to the library or community centre because they are closed, too.
With increased social isolation, a woman is more vulnerable to her partner’s emotional and physical abuse. Forced round-the-clock contact with the abuser because both people are working from home increases opportunities for physical, sexual and emotional abuse.
As the U.S. National Domestic Abuse Hotline notes: “Abuse is about power and control. When survivors are forced to stay in the home or in close proximity to their abuser more frequently, an abuser can use any tool to exert control over their victim.”
Children will be exposed to more of the abuse to which their mothers are subjected when they are in the home all day due to school closures. That exposure can have long term and serious impacts on kids that may last into adulthood and affect the kinds of relationships they enter into.
While stress itself is not the cause of family violence, it exacerbates existing abusive relationships. There is no doubt that all of us are feeling increased stress as a result of COVID-19. For families living with abuse, this stress may tip the balance and lead to increased incidents of abuse.
The European Institute for Gender Equality warns: “In times of crisis and natural disasters, there is a documented rise in domestic abuse. As normal life shuts down, victims — who are usually women — can be exposed to abusers for long periods of time and cut off from social and institutional support.”
Shelter beds will be harder to come by for those seeking to leave, because shelters are imposing measures to slow (or prevent) the spread of the virus to their residents. For some shelters, this means no new admissions at the present time.
The suspension of all regular operations at Ontario’s Superior Court of Justice will create additional risks for women who have already left their abusive partner.
The announcement from Chief Justice Geoffrey B. Morawetz says: “Access to justice for the most urgent matters must always remain available” and includes safety of a child or parent as well as the wrongful removal or retention of a child among the matters that will be considered urgent.
However, the lack of Family Law Information Centre services and the inevitable increase in demand for duty counsel services will mean that even those dealing with urgent matters, especially if they are unrepresented, will face longer waiting times and less access to legal advice.
And because scarcity can lead to selfishness, the courts are likely to face demands from people who insist their cases are urgent even when they are not, thus slowing matters even further for those facing serious safety issues.
In other words, women in or leaving abusive relationships are especially vulnerable during this public health crisis.
Family law practitioners already increase access to justice for clients every day. This is a time for all of us to do more. We need to ask all our clients whether they are dealing with safety or other issues because of COVID-19 or the prevention measures being put in place. As always, we should be well informed about community services for abused women so that we can provide this information to clients where it is needed. Those services — in particular, shelters and transition houses and Family Court Support Workers — can do specialized safety planning with women, whether they still live with their abuser or have left.
Pro bono services are going to be needed more than ever over the upcoming weeks. Please consider reaching out to shelters and other women’s services in your community so that women who have urgent family law issues can receive good legal advice and assistance to move their issues through the court process.
Together, we can help to keep abused women and their children safer, COVID-19 notwithstanding.
Pamela Cross is a feminist lawyer who works on issues related to violence against women and the law. She is the 2019 recipient of the Law Foundation of Ontario Guthrie Award for her work increasing women’s access to justice.
Photo credit / majivecka STOCKPHOTO.COM
Interested in writing for us? To learn more about how you can add your voice to The Lawyer’s Daily, contact Analysis Editor Yvette Trancoso-Barrett at Yvette.Trancoso- [email protected] or call 905-415-5811.
© 2020, The Lawyer's Daily. All rights reserved. P a g e | 1
DART Members Services During COVID-19
Table of Contents Introduction ...... 1 Canadian Mental Health Association Huron Perth ...... 2 Choices for Change: Alcohol, Drug & Gambling Counselling Centre ...... 2 Crown Attorney’s Office ...... 2 Huron Perth Centre ...... 2 Huron Perth Children’s Aid Society ...... 2 Huron Perth Public Health...... 2 Huron Women’s Shelter ...... 3 John Howard Society ...... 3 Poverty to Prosperity (P2P) in Huron ...... 3 Rural Response for Healthy Children ...... 4 Supervised Access Visitation & Exchange Huron Perth ...... 5 Victim Services Huron ...... 5 Victim Witness Assistance Program (VWAP) ...... 5
Introduction
With the current pandemic of COVID-19, the Domestic Assault Review Team is very concerned about the safety of women and children in their own homes. Is it important that everyone in the community know that SERVICES TO SUPPORT VICTIMS OF VIOLENCE are OPEN FOR BUSINESS. While the physical buildings may be closed, local agencies are continuing to provide services and supports. Please ensure that you continue to make referrals or call these agencies for support. For ease, we have developed a list of local agencies that are available to support people experiencing or who have experienced violence.
Current as of March 30, 2020
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Canadian Mental Health Association Huron Perth
- CMHA’s after-hours response line continues to be available (519 274 2848). Visitors will be encouraged to telephone rather than visit the office. - If a case manager responds in person to a client situation, symptom screening will take place. The response by CMHA staff may not be the assigned case manager. It is recognized that each staff member has unique circumstances which may limit who may respond when a face to face contact is required. - Toll-Free: 1-888-875-2944, 0 for reception
Choices for Change: Alcohol, Drug & Gambling Counselling Centre - The office in Goderich is closed until the foreseeable future. Support over the phone and via OTN. Both the intake line and the main phone line will be monitored. - The main phone line (1 877 -218-0077) will inform people the offices are closed but that staff will provide phone support and direct them to the Helpline and Crisis Response Team. Information on Facebook pages and website. - The Addiction Medicine Clinics are considered an essential service so will continue to operate.
Crown Attorney’s Office - The office is open from 8:30 a.m. to 5:00 p.m. for telephone inquiries. - For in person, the office is open from 10:00 a.m. to 12:00 p.m. and from 2:00 p.m. to 4:00 p.m. - Telephone inquires rather than in-person attendances are strongly recommended to reduce the number of people in the building. Call 519 524 9272 or email [email protected]).
Huron Perth Centre - The Centre continues to offer a range of services including children’s mental health, youth justice and VAW services-Renascence. Phone support is offered Monday – Friday 9am-5pm - Call 519 482 3931.
Huron Perth Children’s Aid Society - The physical office is closed although staff are working remotely and continue to respond to client needs. Screeners are available during office hours to receive referrals/incoming information and the phone system will connect to answering service after hours for a Protection Worker to respond to client needs. - Call 1-800-265-5198 – There remains 24/7 coverage
Huron Perth Public Health - Weekly sexual health drop-in clinics have been cancelled. However, there are appointment times available for clients who need access to service that cannot wait, including STI testing and birth control.
Current as of March 30, 2020 P a g e | 3
- Access to Needle Exchange Program services in Clinton– Clients can access harm reduction supplies Monday to Friday. The door is unlocked 8:30 am – 4:30 pm (access door is under the bridge at the health unit). Naloxone is also available at local pharmacies. - The Health Line intake phone line is open Monday to Friday (9 am to 8 pm) and Saturday and Sunday (9 am to 4 pm) - Please text or call 519-440-1439 for an appointment and calls will be screened determining need for appointment. This is the cell number for the team. - HPPH is your source for current and credible local info on COVID 19: https://www.hpph.ca - Call the HPPH Healthline 9-8 weekdays and 9-4 weekends: 1-888-221-2133
Huron Women’s Shelter - The Shelter is committed to ensuring women and their families have access to support, services and advocacy. We recognize that for the duration of the pandemic, violence may elevate and access to usual supports throughout the community may be disrupted.
Shelter Services - The shelter is open and offering residential support to women at high risk because of gender based violence, as well as the 24-hour help line available to anyone in need. - All services will be offered via telephone, video conferencing or email. - Regular visits by community partners or any nonessential visitor has been postponed through the duration of the pandemic.
Second Stage Housing (SSH) Sites - All second stage sites of the Shelter (Exeter, Clinton, Goderich) are closed to visitors however we continue to support residents via email, phone and video conferencing. - An empty unit at SSH has been designated as an emergency quarantine unit if needed. - Call the 24 Hour Support and Information Line: 1.800.265.5506 or 519-524-6245
John Howard Society - Offering services and intake by phone and the offices are closed to the public. - Individuals are able to contact the Society for service and collect calls are still being accepted. - The Huron County Partner Assault Response Program is still conducting intakes and partner calls by phone. Call: 519-438-4168
Poverty to Prosperity (P2P) in Huron To date, all food banks in Huron continue to operate on a limited basis and/or with precautions such as pre-packed hampers, limited access to space, physical distances, etc. Some are open to appointments only on a call-in basis. Please be in touch with the local food bank for specific inquires and to book an appointment: Food Banks: Bayfield Area Food Bank, 519-955-7444 Current as of March 30, 2020 P a g e | 4
Trinity Anglican Church, 519-955-7444 Friends of the Community Clinton, 519-955-1809 Clinton Salvation Army - 519-482-8586. Exeter Community Food Bank - 519-860-4104. Goderich Salvation Army - 519-524-2950 St. Vincent de Paul Society Goderich - 519-524-1087 Seaforth and District Food Bank - 519-527-0281 North Huron Food Share Wingham - 519-357-2277 Wingham Salvation Army - 519-357-1387 or 519-357-3757 Zurich Blessings Community Store - 519-236-4376
Two meal programs continue to operate - Fishes and Loaves in Goderich and they are take-out only - with precautions. Lakeshore United Church, 56 North Street T: 519-524-2103, 2nd Tuesday monthly, 5:30-6:30 p.m. Trinity Christian Reformed Church, 245 Mill Road T: 519-524-8003, 3rd Tuesday monthly, 5:30-6:30 p.m.
- The Huron County Food Bank Distribution Centre is doubling its deliveries to communities without food banks: Brussels, Huron Park, Lucknow and Vanastra. - Exeter Pentecostal Church/Noah's Ark is still operating its food cupboard. - Huron Out of the Cold continues to operate at the salvation Army in Goderich until APRIL 14 - Volunteer Tax Clinics have been put on hold until at least April 6th. However, the Government of Canada has also extended the tax deadline to June 1st. - Refer also to: the Perth Huron United Way has also established this FB group: Huron - Perth Covid 19 Resource Group - Help is Close to Home: https://www.facebook.com/groups/198346424935322
Probation Office - The majority of meetings with clients are being held by telephone although there are some clients that are reporting in person including high risk and homeless clients. - For domestic violence victim outreach, the Probation Office is increasing calls to victims, while ensuring Victim support line, Victim Service and other support service numbers are known. - Collateral calls are being made as well to assist in supervising clients. Call: 519-524-2193.
Rural Response for Healthy Children - Office is closed to the public although staff have access to emails and work voice mail. - Staff are reaching out to parent/caregiver clients to offer support. If parents/caregivers agree, staff will contact them every 7 to 10 days to track their situations and respond. - Call 519-482-8777 or 1-800-479-0716. Messages are retrieved daily. Current as of March 30, 2020 P a g e | 5
Supervised Access Visitation & Exchange Huron Perth - The office is open to calls and emails. Currently all sites are closed for on-site services. If both parties have been contacted, intakes are being conducted over the telephone. - Call: 519-508-6101.
Victim Services Huron - Office phone has been forwarded to a staff cell phone so will continue to be answered directly. - Staff are willing to support on scene First Responders if required. If phone support is an option that would be the first line of defense. - Referrals, safety planning, and needs assessments will be completed by phone, email. In person support could take place after a Covid-19 screening questions were completed to ensure safety for all. Call: 519-600-4108
Victim Witness Assistance Program (VWAP) - VWAP staff is conducting interactions with clients by telephone. - Clients are encouraged to call VWAP at 519 524 4085 for information, support and referrals.
For more information about DART visit: hurondart.ca
Current as of March 30, 2020 CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of County Council - Day 1 FROM: Lisa Finch, Land Division Administrator DATE: 4/1/2020 SUBJECT: The authority to grant undisputed consents is delegated to the Director of Planning under By-law No. 2018-071. The report lists the applications which received provisional consent approval since the last report. County Council is notified for information and appeal purposes only.
RECOMMENDATION: RECOMMENDED MOTION: THAT: The recommendation of Lisa Finch, Land Division Administrator, that no objections be lodged further to the Delegated Consents submitted with the report of April 1, 2020.
BACKGROUND: COMMENTS: a) C94-2019 - (Owner/Applicant) Matthias Metzger, Lot 5, Concession 15, Hay East Ward, Municipality of Bluewater
This undisputed consent was granted provisional consent on March 4, 2020. This application is for the creation of a new lot under the surplus farm residence policies. The proposed land to be severed is approximately 1.06 ha (2.62 acres) consisting of a house. The land to be retained is approximately 40.2 ha (99.33 acres) consisting of grain bins, storage shed and farmland. This application also has the effect of placing an easement on the existing entrance to the severed parcel in favour of the retained parcel for access to the grain bin, storage shed and farmland. b) C03-2020 - (Owner) Veronica Hill (Applicant) Bradley Hill, Part of Falls Reserve, RP22R- 6562, Part 2, Colborne Ward, Township of Ashfield-Colborne-Wawanosh
This undisputed consent was granted provisional consent on February 18, 2020. The purpose and effect of this application is for the creation of a new lot. The proposed vacant land to be severed is approximately 0.39 ha (0.96 acres). The vacant land to be retained is approximately 0.39 ha (0.96 acres). c) C04-2020 - (Owner/Applicant) Bernie & Helen MacLellan, Part Park Lots 8, 13 - 15, Plan 181 Tuckersmith, Municipality of Huron East
This undisputed consent was granted provisional consent on February 21, 2020. The purpose and effect of this application is for the creation of a new lot. The vacant land to be severed is approximately 0.53 acres (0.2 ha). The land to be retained is approximately 14 acres (5.67 ha) and contains a residence and small hobby barn/shop. d) C06-2020 - (Owner) Garniss Farms Ltd. (Applicant) Cheryl Garniss, Concession 3, N Part Lot 8, Morris Ward, Municipality of Morris-Turnberry
This undisputed consent was granted provisional consent on March 4, 2020. Severance Application 1 of 2 (C06-2020): The purpose and effect of this application is to create a 1.28 ha (3.16 acre +/-) parcel with a house, barn and shed, under the surplus farm residence policies. The retained vacant farmland parcel will be approximately 19.45 ha (48.06 acres) in size. Severance Application 2 of 2 (C07-2020) is for a 50 acre (+/-) lot addition. It is proposed that the retained lands (48.06 acres +/-) in Application 1 will merge with the severed farmland (50 acres +/-) subject to application 2 of 2, creating one 100 acre (+/-) farm. e) C07-2020 - (Owner/Applicant) Adam & Cheryl Garniss, Concession 3, N Part Lot 8 to 10 and RP22R-6514, Part 1, Morris Ward, Municipality of Morris-Turnberry
This undisputed consent was granted provisional consent on March 4, 2020. Severance Application 2 of 2: (C07-2020): The purpose and effect of this application is for a lot addition. The proposed vacant agricultural land to be severed is approximately 20.59 ha (50.9 acres). The land to be retained is approximately 61.43 ha (152 acres) and contains a house, barn, sheds and farmland. Severance Application 1 of 2 (C06-2020) proposes to create a new parcel with a house, barn and shed, under the surplus farm residence policies. It is proposed that the severed lands in this severance will merge with the retained lands subject to severance application C06-2020, to create a 100 acre (+/-) farm parcel. f) C08-2020 - (Owner) Bill McCann, Jim McCann & Paul McCann (Applicant) Matt Runge, Concession 12, Part Lot 4, Stephen Ward, Municipality of South Huron
This undisputed consent was granted provisional consent on March 11, 2020. The purpose and effect of this application is for an addition to a lot. The land to be severed is approximately 1.78 ha (4.4 acres) consisting a residence, garage and 3 storage sheds. The land to be retained is approximately 34.44 ha (85.1 acres) consisting of agricultural lands. It is proposed that the land being severed will be added to the lands abutting owned by McCann Redi-Mix, being Concession 12, Part Lot 4, as in RP22R1519, Part 1, Municipality of South Huron (69478 Bronson Line). g) C09-2020 - (Owner) Leroy Drennan, Annette Drennan & Preston Drennan (Applicant) Preston Drennan, South Part Lot 1, Concession 14, WD, Ashfield Ward, Township of Ashfield- Colborne-Wawanosh
This undisputed consent was granted provisional consent on March 6, 2020. The purpose and effect of this application is for the creation of a new lot under the surplus farm residence policies. The proposed land to be severed is approximately 3.18 acres (1.29 ha) consisting of a house, shed and coverall. The land to be retained is approximately 96.7 acres (39.13) consisting of agricultural lands. h) C10-2020 - (Owner/Applicant) Cameron Procter, Part Lot 10, Concession 4, RP22R-6790, Part 2, Municipality of Morris-Turnberry
This undisputed consent was granted provisional consent on March 6, 2020. The purpose and effect of this application is for the creation of a new lot under the surplus farm residence policies. The proposed land to be severed is approximately 2.04 acres (0.83 ha) consisting of a house, shop and 2 small sheds. The land to be retained is approximately 84 acres (34 ha) consisting of farmland and a barn to be demolished.
OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: None. COUNCIL PRINCIPLES: Long-term fiscal sustainability, Economic prosperity, Engaged community, Service excellence, Community-centered SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of County Council - Day 1 FROM: Sandra Weber, Director DATE: 4/1/2020 SUBJECT: Zoning By-laws and amendments are circulated to the County from local municipalities. These by-laws are reviewed for conformity with the County Official Plan and with the local Official Plan. The By-laws are listed in the report.
RECOMMENDATION: RECOMMENDED MOTION: THAT: The recommendation of Sandra Weber, Director of Planning & Development, that no objections be lodged to the Zoning By-laws submitted with the report of April 1, 2020, be approved.
BACKGROUND: 1. By-law No. 13-2020, Municipality of Central Huron, West Ward
The purpose of this Zoning By-law Amendment is to change the zoning on Part of Lot 3, Concession Maitland, West Ward, Municipality of Central Huron from Development (D) to Residential-Low Density (R1) to permit the severed lands of consent application C91-2019 to be used for a single detached residence. All other provisions apply.
2. By-law No. 34-2020, Town of Goderich a) This proposed Zoning By-law Amendment permits the development of a proposed apartment style building on the lands municipally known as 37 Hamilton Street in Goderich. The subject lands are approximately 3,294 square metres (approximately 0.81 acres) in area, and front on Hamilton and St. Andrew Street. b) The application proposes to amend the minimum zoning requirements for the proposed building, with an increased maximum front and exterior side yard setback of 1.5 metres; and an increased height of 24 metres or six storeys plus a rooftop utility penthouse. There would be a maximum of 70 residential units on the subject lands. The amendment proposes to eliminate the automobile parking requirement for units above 60, proposing bicycle, mobility scooter, or motorcycle parking spaces for those units; to reduce the parking space depth requirement to 5.2 metres; and to reduce the parking access aisle width requirement to 7 metres. c) Development of the subject lands would not be permitted until such time as certain criteria including a final design approved by the Town's Municipal and Marine Heritage Committee through a heritage permit, a demonstration of meeting the Environmental Site Assessment requirements, and a complete site plan control application package have been met to the satisfaction of the Town of Goderich. d) This by-law amends the Town of Goderich Zoning By-law 124-2013. All other provisions apply.
3. By-law No.10-2020, Township of Howick
The purpose of the proposed Zoning By-law Amendment is to amend a portion of the zoning on 88310 McDonald Line (Concession A, Lot 32) in the Township of Howick, from General Agriculture (AG1) to General Agriculture-Special Provisions (AG1-21). The rezoning will allow for the construction of a Parochial School. For the purposes of Minimum Distance (MDS), the school will be treated as a Type A land use. The subject property is 100 acres and contains a barn, house, wood storage and 2 sheds. The portion of the property subject to this rezoning is currently vacant farmland and is approximately one acre in size. This by-law amends the Township of Howick Zoning By-law 23-1984. All other zone provisions shall apply.
COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: None. COUNCIL PRINCIPLES: Long-term fiscal sustainability, Economic prosperity, Engaged community, Service excellence, Community-centered SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of County Council – Day 1 FROM: Dave Pullen, Forest Conservation Officer DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: Receive for information.
BACKGROUND: NOI_IDGFPContractor Name WoodlotLot Conc.Municipality Ward Acreage 3380 No C & D Quality Logging Hugh Ives 15 20 7 Morris- Turnberry Inc. Turnberry 3381 No C & D Quality Logging Guy Kelly 2 Lot 29 & Pt 7 Morris- Morris Inc. 30 Turnberry 3384 Yes Tri-Bridges Firewood Tim Prentice 40 S Pt 3&4 2 Morris- Turnberry Turnberry 3382 Yes Adam Grein Flynn Farms Ltd c/o Steve 8 33 13 Central Huron Hullett Flynn 3383 No Miller Wood Products Jim Kerslake 6 10 1 South Huron Usborne Ltd. 3379 No George Miller Esther McCutcheon 75 S Pt 21 6 Morris- Morris Turnberry 3378 No Owner Cranebrook Swine Inc. 1 20 5 S Morris- Morris Pt Turnberry
COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: This report outlines the deployment of resources approved as part of the 2020 budget. COUNCIL PRINCIPLES: Long-term fiscal sustainability, Economic prosperity, Engaged community, Service excellence, Community-centered SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Chair & Members of Council Day 1 FROM: Elizabeth French-Gibson, Senior Curator DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: Receive for information.
BACKGROUND: Huron County Museum Exhibits: Exhibition development continued through February for two temporary exhibits opening in 2020. Ripple Effect: March 14, 2020 to February 15, 2021 “The waterways throughout Huron County have been an attraction for generations. Whether for sustenance, settlement, business or recreation, the beauty and vibrancy of our waterways have many stories to tell. What was done before affects us today and what we do tomorrow will continue to effect the health and future of our waterways. A continuous ripple effect!” Draw, play, create & explore as we dive into Huron’s lakes and waterways in this interactive exhibit for all ages. Exhibit components include oversized board games, 8 foot magnetic puzzle, maze and photo walls, lakefront sandbox, and water themed photo station. Reflections: The Life and Work of J. W. (Jack) McLaren: April 15 to August 31, 2020 “From Mirth and Mud at Ypres Salient and Vimy Ridge to the vibrancy of landscapes from Huron County and the Maitland Valley, explore the works of artist Jack McLaren (1895-1988).” This exhibit is presented in partnership with the Huron County Historical Society and features works on loan from the community. Special Events: Saturday afternoon ‘Make a Mess’ unstructured playtimes continued to be popular with local families on Saturdays 1:30 pm to 3:30 pm throughout February, including during Goderich’s Winterfest festivities. ‘Make a Mess’ was also extended to strike days impacting the Avon Maitland District and Huron Perth Catholic District school boards, starting on February 4th. The rotating play activities are included with regular admission or free Huron County Library card admission. The Museum’s annual Family Day Open House, organized by the Friends of the Museum volunteers welcomed 378 visitors to the museum on February 17th. The Friends organized toys, games, interactives, crafts and demonstrations around a ‘time-travelling’ theme, dedicating each gallery of the museum to a different era. Family Yoga Nights, in partnership with the Yoga Den, were held Wednesday evenings throughout February. Yoga sessions rotated throughout the Museum so that families experienced different exhibits throughout the month as part of the Museum’s winter wellness programming. Education Programmes: · Goderich 4th Beavers, ages 5-7, 9 attending. Guided flashlight tour of the Huron County Museum. Registrations opened for the Museum’s three weeks of summer STEAM Power day camps on Feb. 3rd. 2020’s weekly themes are “World Famous,” “Eco Action” and “Tinkerer, Curator, Spy.” One camp filled quickly in February and the others had limited spaces available by the end of the month. Groups: The Multicultural Festival Committee, St. John’s Ambulance, and various Huron County departments also used the site for rentals and meetings.
Collection:
The Registrar was busy through February assisting the Huron County Historical Society arrange loans for the artworks for the upcoming J. W. McLaren exhibit. There are 52 loans related to this exhibit (83 paintings) from individual and local lenders. There are 5 institutional loans with 11 items. Institutional loans have already arrived at the Museum and individual loans are scheduled to be brought to the Museum on March 23rd and 25th.
Further work continued in main storage to rehouse the textile collection and work through plans for re-shelving to create better use of space on the second floor.
February 2020 Artifact Services
Donation Object Object Front Desk Loan PastPerfect Research Photos Enquiries Enquiries Enquiries Assistance Enquiries Sent 1 - - 1 - -
Archives Researchers in February used the Archives primarily for property research and genealogical research. The Huron County Historical Society is also using the archival collection to research Huron County photographers for an upcoming publication. February 2020 Archival Services
Reading Phone Email & Front Desk Digital Room Postal Images/Reproduction Enquiries Enquiries Assistance Enquiries Orders 4 2 1 - -
Donations: 2020.0006 - Two black and white photographs (post cards) embellished with colour – the subjects of the photographs are Marjory Rebecca Girvin Henderson and her sister Dorothy Grace Henderson.
Huron Historic Gaol Closed for the Season. The site will be used for filming in March and re-open for visitors in May. Professional Development The Museum Technician completed Forklift Certification in compliance with the Ministry of Labour recommendation for use of walkie pallet lifters. Marketing & Promotions The Museum & Gaol website was redeveloped and is now live. All information is still available but the site was reworked to be more user friendly and mobile friendly. www.huroncountymuseum.ca Radio advertising was developed for March Break to coincide with the opening of the Ripple Effect exhibit. Print ads were purchased for the Goderich town map and visitors guide and Gardens of Huron Perth for the upcoming summer season. Social Media advertising continued. Community Outreach The Senior Curator attended the first Heritage Roundtable meeting in conjunction with Cultural Programs. Attendees included people from heritage organizations across Huron County. Part-Time Staffing Grace Robinson, a student from Central Huron Secondary School, began a placement in mid- February and will be working with the Museum collection for her co-op placement until the end of June. An application was submitted for the federal Canada Summer Jobs program to help fund a high school student Museum Assistant to staff summer day camps, front desk reception at both sites, and the Behind the Bars evening tours An application was also submitted for the Canadian Museum Association Building Careers in Heritage Young Canada Works internship for a position to assist with Collections Management. If approved the position would begin in the fall. Site Visits: Month of February February 2020 Site Visits Museum Gaol Individual Admissions – Huron County Library Card 305 0 Individual Admissions 128 0 Groups, Programmes, Special Events 442 0 Outreach 0 0 Object Depositors, OGS, Researchers, Volunteers, 164 0 Others Meetings, Rentals 58 0
Monthly Total 2020 1,097 0 Comparative Years 2019 1,285 0 2018 1,558 0 COMMENTS: OTHERS CONSULTED: Staff, Huron County Museum & Historic Gaol IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: Engaged community, Service excellence, Community-centered SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Chair and Members of County Council Day 1 FROM: Rick Sickinger, Cultural Development Officer DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: Receive for information.
BACKGROUND: Alice Munro Festival of the Short Story Eight guest authors have been confirmed for this year’s festival, June 5-7th. The Short Story Contest closed on March 15th. We had 164 adult entries and 69 youth entries. The adult entries are down considerably from last year which we are attributing to everyone’s attention rightly being on Coronavirus and COVID-19. In response the committee made the decision to extend the deadline for the Short Story Contest for an additional two weeks. The organizing committee has begun contingency planning in case we cannot go ahead with this year’s event due to COVID-19 public health regulations.
Huron Multicultural Festival Staff is continuing to plan for the June 21st event while at the same time working on minimizing loss of revenue if we should have to cancel due to the COVID-19 pandemic. The artists we are confirming are all being understanding of the situation and the lack of guarantee that we can provide at this point in time. We do have an agreement with our headliner act that should we have to cancel the festival we would negotiate a concert at a later agreed upon date.
Heritage Roundtable Convening a roundtable of heritage organizations in Huron County is an action item in the new Cultural Plan. Cultural Programs and The Huron County Museum facilitated the first Heritage Roundtable meeting on February 19th. Representatives from Van Egmond House, Bayfield Historical Society, Huron County Historical Society, Reuben R. Sallows Gallery, Goderich Municipal & Marine Heritage Advisory Committee, Bluewater Heritage Advisory Committee, South Huron Historical Society, St. Joseph Historical Society, Ontario Genealogical Society – Huron Branch and Blyth Historical Repository participated in the roundtable meeting. Aside from a general discussion and sharing on each person’s organization we set terms of reference for the group. The group is looking to meet 2-3 times per year to share what they are working and look for opportunities to collaborate on projects and events.
Huron Waves Music Festival Staff attended the launch event for the new Huron Waves Music Festival at the White Squirrel Golf Club in Zurich on March 10th. At the launch event, Artistic Director, John Miller announced an inaugural season of 17 concerts and events happening across Huron County over two subsequent weekends, May 7-10 and May 14-17. It is an ambitious program and events with some world-class performers. huronwavesmusicfestival.ca
Faith & Common Good Conference Staff met with Jennifer Miltenburg, Kingsbridge Centre, to discuss agenda and promotion of a one-day conference being held at the Kingsbridge Centre on April 24th. The conference producer is Faith and the Common Good who will be sharing the results of a year-long survey of community and not for profit usage of former faith buildings. The project leads will share data from Huron County as well as sharing best practices from other communities on how they have been able to adapt faith building into community hubs. The conference will also include a panel of Huron County not-for-profit and community leaders discussing how the loss of churches is affecting Huron County and rural areas. The daylong conference is $20 and include lunch. https://www.faithcommongood.org/taking_action_for_places_of_faith_in_rural_ontario
SLED Program Economic Development’s 2020 SLED (Supporting Local Economic Development) Program is scheduled to launch on April 14th. Staff will be providing some assistance to the program this year by supporting applicants to make sure they meet the program’s objectives and criteria and ensure that their projects have measurable economic impacts.
COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of Council FROM: Clerk's Department DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: Receive for information.
BACKGROUND: COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name 2020-03-12 2020-03- Draft Minutes Minutes 3/24/2020 12_Draft_Library_Board_Minutes.pdf
LIBRARY BOARD MINUTES
Goderich, Ontario March 12, 2020
The Huron County Library Board met in the Court House Council Chambers, Goderich on March 12, 2020. Members Cairncross and Smith were absent.
1. Call to Order:
Chair Glen McNeil called the meeting to order at 9:00 AM.
2. Approval of Agenda:
MOTION: Moved by: Member Collyer and Seconded by: Member Kester THAT: The Library Board agenda for March 12, 2020 be approved as presented. CARRIED
3. Declaration of Pecuniary Interest and the General Nature Thereof:
There were no declarations of pecuniary interest stated.
4. Minutes of Previous Session:
MOTION: Moved by: Warden Ginn and Seconded by: Member Jutzi THAT: The minutes of the Library Board meeting of February 12, 2020 be adopted as circulated. CARRIED
5. Presentation:
5.1. South Team Presentation (presented by Jenni Boles)
MOTION: Moved by: Member Dietrich and seconded by: Member Kester THAT: The Huron County Library Board receives the presentation by Jenni Boles, South Team Branch Manager, dated March 12, 2020, titled South Team Presentation, as presented for information. CARRIED
6. Board Member Issues:
Member Jutzi informed the Board that she was approached by a member of the Public regarding a rumour about the Blyth library relocating. County Librarian Beth Rumble confirmed that the Blyth library is not relocating.
7. Reports of the County Librarian:
7.1. Library Monthly Report - January 2020 (presented by Beth Rumble)
MOTION: Moved by: Member Collyer and Seconded by: Member Jutzi THAT:
Library Board Minutes Wednesday March 12, 2020 Page 2 of 4
The Huron County Library Board receives the report from Beth Rumble, County Librarian, dated March 12, 2020, titled Library Monthly Report - January 2020, as presented for information. CARRIED
7.2. HoOPLA Article – Huron County Digitization (presented by Beth Rumble)
MOTION: Moved by: Member Kester and Seconded by: Warden Ginn THAT: The Huron County Library Board receives the report from Beth Rumble, County Librarian, dated March 12, 2020, titled HoOPLA Article – Huron County Digitization, as presented for information. CARRIED
8. Policy Review:
8.1. Community Information and Displays Policy Update (presented by Beth Rumble)
MOTION: Moved by: Member Dietrich and Seconded by: Member Kester THAT: The Huron County Library Board accepts the report from Beth Rumble, County Librarian, dated March 12, 2020, titled Community Information and Displays Policy Update, as presented for information; AND FURTHER THAT: The policy be brought to the April Library Board meeting for approval. CARRIED
8.2. Accessible Customer Service Policy Update (presented by Beth Rumble)
MOTION: Moved by: Member Jutzi and Seconded by: Member Kester THAT: The Huron County Library Board accepts the report from Beth Rumble, County Librarian, dated March 12, 2020, titled Accessible Customer Service Policy Update, as presented for information; AND FURTHER THAT: The policy be brought to the April Library Board meeting for approval. CARRIED
8.3. Strategic Planning Policy Update (presented by Beth Rumble)
MOTION: Moved by: Warden Ginn and Seconded by: Member Dietrich THAT: The Huron County Library Board receives the report from Beth Rumble, County Librarian, dated March 12, 2020, titled Strategic Planning Policy Update, as presented for information; AND FURTHER THAT: The Huron County Library Board approves the Strategic Planning Policy as outlined. CARRIED
8.4. Policy Development Policy Update (presented by Beth Rumble)
Library Board Minutes Wednesday March 12, 2020 Page 3 of 4
MOTION: Moved by: Member Jutzi and Seconded by: Member Kester THAT: The Huron County Library Board receives the report from Beth Rumble, County Librarian, dated March 12, 2020, titled Policy Development Policy Update, as presented for information; AND FURTHER THAT: The Huron County Library Board approves the Policy Development Policy as outlined. CARRIED
8.5. Proctoring Policy Update (presented by Beth Rumble)
MOTION: Moved by: Member Collyer and Seconded by: Member Kester THAT: The Huron County Library Board receives the report from Beth Rumble, County Librarian, dated March 12, 2020, titled Proctoring Policy Update, as presented for information; AND FURTHER THAT: The Huron County Library Board approves the Proctoring Policy as outlined. CARRIED
9. Correspondence: None.
10. Financial Statements:
Year-end statements are in progress and currently not available.
11. Closed to the Public Session:
MOTION: Moved by: Member Dietrich and Seconded by: Warden Ginn THAT: The Library Board do now go into a Closed to the Public Session at 9:46 AM under Section 239 of the Municipal Act, 2001 as amended; to discuss an item that relates to: Personal matters about an identifiable individual, including municipal or local Board employee – County Librarian; AND FURTHER THAT: CAO Meighan Wark, County Librarian & Director of Cultural Services Beth Rumble, and Deputy Clerk Hannah Moore remain in attendance. CARRIED
MOTION: Moved by: Member Collyer and Seconded by: Member Kester THAT: The Library Board rise from the Closed to the Public Session at 10:00 AM. CARRIED
Deputy Clerk Hannah Moore stated that members of the Library Board were updated on personal matters about identifiable individuals, including municipal or local board employees.
12. Next Meeting:
The next meeting of the Library Board will be in the Alice Munro Public Library, 281
Library Board Minutes Wednesday March 12, 2020 Page 4 of 4
Edward Street, Wingham on Wednesday, April 8, 2020 at 9:00 AM.
13. Adjournment:
MOTION: Moved by: Member Dietrich and Seconded by: Member Kester THAT: The Library Board meeting adjourn at 10:01 AM. CARRIED
Chair Glen McNeil
CORPORATION OF THE COUNTY OF HURON TO: Chair and Members of the Ec Dev Board FROM: Clerk's Office DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: Receive for information.
BACKGROUND: COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name 2020-03-11 Draft 2020-03- Ec Dev Minutes Minutes 3/25/2020 11_Draft_Ec_Dev_Minutes.pdf
County of Huron ECONOMIC DEVELOPMENT BOARD MEETING MINUTES Wednesday, March 11, 2020 at 5:00 PM Lake House of Bayfield, 21 Bayfield Main Street North, Bayfield
The Economic Development Board met at Lake House of Bayfield, 21 Bayfield Main Street North, Bayfield, on March 11, 2020. Members of the Board present were: Steve Baker, George Finch, Jim Ginn, Bernie MacLellan, John Marshall, Tim Prior and Peter Smith. Members of the Board Absent: Brad Chandler, Maureen Nummelin and Martin Vanderloo. Staff present: Chief Administrative Officer Meighan Wark, Director of Economic Development Cody Joudry and Clerk Susan Cronin.
1. Chair Marshall called the Economic Development Board meeting to order at 5:10 PM:
2. Approval of Agenda:
MOTION: Moved by: Warden Ginn and Seconded by: Member Prior THAT: The Economic Development Board agenda for March 11, 2020 be approved as presented. CARRIED
3. Declaration of Pecuniary Interest and the General Nature Thereof:
There were no declarations stated.
4. Minutes of Previous Meetings:
MOTION: Moved by: Member Smith and Seconded by: Member Finch THAT: The minutes of the Economic Development Board meeting of February 12, 2020 be adopted as circulated. CARRIED
5. Presentations/Delegations:
5.1. Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA)
Vicki Lass, Agriculture and Rural Economic Development Advisor Huron, Perth and Waterloo, Advisory Services West, Business Development Branch, updated the Board.
5.2. Libro Credit Union
Marty Rops, Regional Manager, Huron Perth Region and Coach, presented Libro Pillars, on behalf of Libro Credit Union.
County of Huron ECONOMIC DEVELOPMENT MINUTES Wednesday, March 11, 2020 ~ Page 2 ~
6. Opening Comments and Updates from the Chair:
Chair Marshall updated members on the subcommittees:
Huron County Community Foundation and Investment Fund held a meeting on March 10, 2020. This was a positive meeting. Next steps will include a draft plan for presentation to the Board.
Business Development Coaching System was presented to Huron County Council March 11, 2020. There was general support. Next steps include reaching out to local municipalities.
Goderich Airport Task Force Committee meeting is scheduled for March 12, 2020.
Data Management Subcommittee
MOTION: Moved by: Member MacLellan and Seconded by: Member Finch THAT: Staff prepare a report for April 8, 2020 Economic Development meeting that outlines the data management pilot project to be presented by World Council on City Data. CARRIED
7. Board Member Issues:
Member Smith requested an update on rural connectivity. Warden Ginn stated that Phase 3 of the SWIFT project has started.
Member Prior informed members that Economic Development staff presented the immigration partnership program at his local Lions Club meeting. It was well done.
8. Correspondence: None.
9. New Business and / or Unfinished Business:
9.1. Economic Development Department February 2020 Update (presented by Katie Marshall)
MOTION: Moved by: Member Prior and Seconded by: Warden Ginn THAT: The Economic Development Board receives the report by Katie Marshall, Communications and Marketing Officer, dated March 11, 2020, titled Economic Development Department February 2020 Update, as presented for information. CARRIED
County of Huron ECONOMIC DEVELOPMENT MINUTES Wednesday, March 11, 2020 ~ Page 3 ~
9.2. Introducing AgPrize 2020 - Innovation in Agriculture Competition (presented by Alex Ripley)
MOTION: Moved by: Member MacLellan and Seconded by: Member Prior THAT: The Economic Development Board receives the report by Alexander Ripley, Economic Development Officer, dated March 11, 2020, titled Introducing AgPrize 2020 - Innovation in Agriculture Competition, as presented for information; AND FURTHER THAT: The Economic Development Board approves the allocation of up to $30,000 towards the AgPrize 2020 – Innovation in Agriculture Competition. CARRIED
9.3. Renewal Committee Board Appointment Recommendations (presented by Cody Joudry)
MOTION: Moved by: Warden Ginn and Seconded by: Member Finch THAT: The Economic Development Board receives the report by Cody Joudry, Director of Economic Development, dated March 11, 2020 titled Renewal Committee Board Appointment Recommendations, as presented for information; AND FURTHER THAT: The Renewal Committee recommends to the Council of the County of Huron that John Kiser, Leanne Kavanagh, Jason Oud and Liz Ihrig be appointed to the Huron County Economic Development Board for a term ending December 2022; AND FURTHER THAT: The Economic Development Board authorizes Chair John Marshall to send a letter of appreciation to Maureen Nummelin, Peter Smith, and Steve Baker for their service and dedication. CARRIED
10. Financial Statements:
10.1. Year-end statements are in progress and currently not available.
11. Closed to the Public Session: None.
12. Future Meeting Topics:
Updates from Working Groups Data Management Subcommittee Report and Presentation
13. Next Meeting:
The next meeting of the Economic Development Board will be at the Comfort Inn, 135 Gibbons Street, Goderich, on Wednesday, April 8, 2020 at 5:00 PM.
County of Huron ECONOMIC DEVELOPMENT MINUTES Wednesday, March 11, 2020 ~ Page 4 ~
14. Adjournment:
MOTION: Moved by: Member Prior and Seconded By: Member Finch THAT: The Economic Development Board meeting adjourn at 7:07 PM. CARRIED
CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of County Council – Day 1 FROM: Lily Morrow, Climate Change and Energy Specialist DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report of Lily Morrow, Climate Change and Energy Specialist, dated April 1, 2020 titled Corporate Climate Change Adaptation Plan Update, as presented for information.
BACKGROUND: The County of Huron received a grant from the Federation of Canadian Municipalities (FCM) through the Municipalities for Climate Innovation Program (MCIP), to support the development of a Corporate Climate Change Adaptation Plan (CCAP).
The purpose of this plan is to determine the vulnerability of the County’s services and operations to the future impacts of climate change. From this, the County will be able to develop strategies that build resiliency and capacity in these areas. This will ensure that the County, as a corporation, is prepared for the future.
The County is using ICLEI’s Building Adaptive and Resilient Communities (BARC) framework to guide the development of the CCAP. This 5-milestone framework provides a simple, yet comprehensive strategy to guide municipalities through the development of a climate adaptation plan. Several municipalities across Canada have used this framework to develop climate action plans, including Waterloo, Thunder Bay, and the City of Kawartha Lakes. COMMENTS: The County is currently working on completing Milestone 2 of ICLEI’s BARC framework. The County has compiled climate projections for the local area, which were used to complete a vulnerability and risk assessment with the County’s Leadership Group. From the assessments with staff, 5 priority areas were identified, which will be used to organize the goals and actions of the CCAP. The 5 priority areas include Infrastructure and Assets, Health and Safety, Engagement and Partnerships, Resiliency and Continuity, and Innovation and Growth.
The next steps for the development of the County’s CCAP include gathering community feedback, finalizing the goals for the plan, and devising the adaptive actions to be implemented across the corporation. OTHERS CONSULTED: CAO Wark, Sandra Weber, Barbara Hall, and Steve Lund IT IMPACTS None.
FINANCIAL IMPACTS: None. COUNCIL PRINCIPLES: Long-term fiscal sustainability, Economic prosperity, Engaged community, Service excellence, Community-centered SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload File Name Date Climate Change Adaptation CCAP_Update_- Plan Correspondence 3/11/2020 _Presentation_to_Council_April_1.pdf Presentation to Council CCAP Framework for CCAP_- Consultation Correspondence 3/11/2020 _Consultation___Engagement_Framework.pdf and Engagement Huron County Corporate Climate Change Adaptation Plan (CCAP) Update & Next Steps
Presented by Lily Morrow | April 1st, 2020 Project Funding
• The County received funding from the Federation of Canadian Municipalities (FCM) • Hired Climate Change & Energy Specialist • Working to develop & implement a Corporate Climate Change Adaptation Plan (CCAP) Climate Change Adaptation Plan
Adaptation – “Strategies to moderate, cope with, and take advantage of the consequences of climatic events”
• Identify County services & operations that are vulnerable to future climatic changes • Develop strategies to build capacity & resiliency in these areas • Vulnerability and risk assessment with internal staff • Opportunity for community input Climate Change Adaptation Plan
Why Adaptation?
• FCM’s Big City Mayors’ Caucus has estimated that “for every dollar invested in adaptation, between $9 and $38 can be saved in future damage” • Opportunities for strategies that target adaptation & mitigation Building Climate Resilience
Source: City of Calgary, 2018 Project Framework
ICLEI’s Building Adaptive & Resilient Communities (BARC) Framework Project Timeline & Process
Corporate Consultation Priority Climate • December 9, 2019 – Workshop #1 Areas for Projections Action • January 29, 2020 – Workshop #2
Community Feedback Consultation/ Community • February 21, 2020 – Sustainable Huron Engagement Feedback Framework • March 2020 – Bang the Table
Plan Development Workshop 2: Workshop 1: • Spring/Summer 2020 Risks & Impacts & Goal Setting Vulnerability Corporate Consultation
• Completed with the County’s Leadership Group • Workshop #1: Impact Statements & Vulnerability Assessment – Determined how the County, as a corporation, will be impacted by climate change • Impacts brainstormed with climate trends • Departments, services, operations, & assets
Example: If heat waves increase, then more heat-related illnesses, so EMS has more requests for service Corporate Consultation
• Determined the vulnerability of the corporation to the identified impacts – How the corporation would be affected by the impact if it occurred today – Impacts ranked high, medium, or low
• Identified 247 impacts, of which: – 126 medium/high vulnerabilities – 22 potential opportunities Corporate Consultation
• Workshop #2: Risk Assessment & Goal Setting • Risk – the probability that an impact will occur, multiplied by the damage it may cause – Helps narrow down priority areas • Brainstormed goals & actions Identified Priority Areas
• Infrastructure & Assets – built/physical infrastructure & natural assets
• Health & Safety – wellbeing of County staff & the community
• Resiliency & Continuity – continuing Climate Change operations & providing services Innovation Adaptation Health & Growth & Safety • Engagement & Partnerships – awareness & collaborating with others
• Innovation & Growth – opportunities to Resiliency & adapt in innovative ways Continuity Priority Areas & Goals
1) Infrastructure & Assets
• Determine the impacts of climate change on the County’s built infrastructure • Invest in modifications to improve the resiliency of County infrastructure & buildings to the impacts of climate change • Continue to identify & mitigate risks associated with stormwater management & flooding • Improve the capacity of the County’s natural environment to adapt to future changes Priority Areas & Goals
2) Health & Safety
• Continue to support community-level resiliency & preparedness • Minimize climate-related risks for County employees, especially those working outdoors • Ensure that proactive procedures are in place to respond and recover from climate-related emergencies Priority Areas & Goals
3) Engagement & Partnerships
• Develop & implement communication strategies to promote leadership & preparedness • Enhance community partnerships to strengthen our capacity to respond to climate events • Continue to encourage climate awareness at the corporate level Priority Areas & Goals
4) Resiliency & Continuity
• Integrate climate change considerations into County policies & procedures • Minimize disruptions to County operations & services to ensure resiliency & continuity
5) Innovation & Growth
• Invest in innovative solutions that promote resiliency & carbon reduction • Continue to identify & take advantage of climate-related opportunities Next Steps
• Gather community feedback • Finalize goals and determine adaptive actions • Identify the title and vision for the plan • Begin drafting the County’s Corporate CCAP Questions?
Updated February 2020
Corporate Climate Adaptation Plan Framework for Consultation & Engagement
The Corporation of the County of Huron | Climate Change & Energy
County of Huron | Climate Adaptation Plan – Consultation Framework
Page 1
1. INTRODUCTION
The County is currently in the process of developing a Corporate Climate Adaptation Plan (CCAP). The purpose of this plan is to determine the vulnerability of the County’s services and operations to the future impacts of climate change. From this, the County will be able to develop strategies that build resiliency and capacity in these areas. This will ensure that the County, as a corporation, is prepared for the future.
This framework outlines the County’s process and intended timeline for consultation and engagement. These activities are critical to the development of the CCAP, as the gathered information will be used to identify priority areas for action. Given the corporate focus of the adaptation plan, the primary purpose of this process is to gather information from internal stakeholders. However, community input is also critical to the development of the CCAP, and will therefore be gathered throughout this process. 2. OUR PROCESS
The County is using ICLEI’s Building Adaptive and Resilient Communities (BARC) framework (Figure 1) to guide the development of the CCAP. This 5-milestone framework provides a simple, yet comprehensive strategy to guide municipalities through the development of a climate adaptation plan. Several municipalities across Canada have used this framework to develop climate action plans, including Waterloo, Thunder Bay, and the City of Kawartha Lakes.
Figure 1. ICLEI’s 5-milestone framework – Building Adaptive and Resilient Communities (BARC).
Currently, the County is working on completing Milestone 2 of ICLEI’s framework. The County has compiled a list of climate projections for the local area, which will be used to complete a vulnerability and risk assessment, through consultation and engagement. This process is outlined below (Figure 2).
County of Huron | Climate Adaptation Plan – Consultation Framework Page 2
Climate Workshop #1: Workshop #2: List of Priority Community Projections for Impacts & Corporate Risk Areas for Engagement Huron County Vulnerabilities Assessment Action
Figure 2. The County’s approach to completing Milestone 2 of ICLEI’s BARC framework.
In addition to ICLEI’s approach, which is helping guide the overall development of the County’s CCAP, this framework for consultation and engagement was adapted from strategies used by other municipalities. This includes:
The City of Waterloo’s Corporate Climate Change Adaptation Plan, Ontario Climate Consortium’s Corporate Climate Change Risk Scan Methodologies, which has used to inform climate work in 5 municipalities, including Richmond Hill, York Region, Peel Region, Mississauga, and Clarington, and The City of Kitchener’s Changing for Good: Corporate Climate Action Plan for Sustainability.
As part of this process, the County has also formed a Climate Change Steering Committee, involving members of the Senior Management Team and the County’s Climate Change and Energy Specialist. The role of this group is to oversee the development and implementation of the CCAP, specifically in regards to providing strategic and financial direction. The County’s Conservation Committee, which is comprised of representatives from several County departments, is also assisting in the development of this plan by providing operational expertise and input.
3. CORPORATE CONSULTATION: Vulnerability & Risk Assessment
To ensure that the vulnerability of the County’s operations, services, and assets are effectively captured, the County’s Leadership Group will be consulted through a series of workshops. The Leadership Group encompasses approximately 80 staff members from all County departments, which will ensure that this assessment aligns with the functions of each department, and reflects the overall priorities of the corporation.
3.1 Impact Identification & Vulnerability Assessment
The first component of this assessment involves identifying how the County’s services and operations will be impacted by climate change. This will be done through a brainstorming session, where staff will be presented with a summary of climate projections for Huron County (Appendix 1). Staff will use this
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information to develop “If-Then-So” statements, to identify potential risks to the operation and function of the County’s departments. At this time, staff will also be asked to identify the specific departments/divisions within the County that may be affected by the impact. This approach has been used in various forms of risk assessments, and is further explained below.
Table 1. “If-Then-So” methodology explained with an example.
Component Explanation Example “If” Associated with the climate event/condition “If lake-effect snow increases, then public Associated with the impact(s) resulting from “Then” safety and transportation will be a concern, the event/condition so the County may be required to increase Associated with the possible consequence or “So” winter road maintenance.” impact to operations, services, or assets
Once staff have had the opportunity to brainstorm, the identified impacts will be assessed based on their anticipated vulnerability. Vulnerability is a function of a system’s sensitivity and adaptive capacity to the impacts of climate change. For the County, sensitivity refers to how a department, service, or operation would be affected if an impact were to occur, while adaptive capacity refers to the ability of the system to cope with the event. Staff should consider several questions when assessing vulnerability, including:
How the system (ie. the department, service or operation) may be affected by the impact, If the system is exposed to existing stress, and how this may be impacted by the event, Whether the system has the capacity and funds to adjust to the impact, The resources that may be required to recover the system if impacted, and Whether the system has existing procedures or policies that may reduce the severity of the impact.
Similar to the City of Waterloo, the vulnerability assessment will be done via a ‘dotmocracy’ approach. This will allow staff to associate a colour with the anticipated vulnerability for each impact statement (Table 2). Once complete the statements that have been labelled as medium or high vulnerability will be put through a risk assessment.
Table 2. ‘Dotmocracy’ rankings that will be used to assess the vulnerability of impacts.
Vulnerability Explanation Colour
Low Vulnerability The system is not vulnerable to the effects of the impact.
Medium Vulnerability The system is somewhat vulnerable to the effects of the impact.
High Vulnerability The system is highly vulnerable to the effects of the impact.
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3.2 Risk Assessment
The risk assessment will be complete with the impact statements that were identified as having a medium or high vulnerability. Risk is a function of the probability (likelihood) that a climate condition will occur, multiplied by the damage (consequence) it may cause. The likelihood of each climate variable will be rated on a 1-5 scale, where 1 refers to a rare occurrence, and 5 refers to a condition that is almost certain to occur. This ranking will be complete by the Climate Change and Energy Specialist, based on the probability of each impact to occur in the present and by mid-century (2050s). The Leadership Group will have an opportunity to provide input and suggest changes to these rankings during the workshop.
To assess the consequence associated with each impact (the “so” component of each statement), a set of criteria have been developed and organized by category (Appendix 2). Staff will assign a 1-5 rating to each criteria, based on the level of damage or harm that is anticipated to occur.
Equation 1. Calculations for category-specific (A) and overall (B) risk scores.
(A) Category-Specific Risk = Likelihood X Sum of Consequences (From All Criteria) (B) Overall Risk = Likelihood X Sum of Consequences (From All Categories)
Table 3. Risk rankings for category-specific and overall risk scores.
Risk Ranking Category-Specific Overall Very Low 1 to 5 8 to 40 Low 6 to 9 41 to 72 Medium 10 to 13 73 to 104 High 14 to 17 105 to 136 Very High 18 to 21 137 to 168 Extreme 22 to 25 169 to 200
Once complete, each impact statement will have two risk ratings, which will represent the anticipated likelihood and consequence. Risk scores will then be calculated for each category and overall, by adding together the rankings and multiplying them by the likelihood (Equation 1). As the City of Waterloo explains, calculating category-specific risk scores ensures that impacts that have low overall rankings, but high scores in specific categories, are still identified.
Depending on the calculated level of risk (Table 3), the impacts will be prioritized and provide the context for which the County moves forward with the development of the CCAP. A higher risk score will indicate an area that should be prioritized in the adaptation plan.
4. COMMUNITY ENGAGEMENT
Community engagement is important to the development of the CCAP, as it will allow the County to understand the community’s climate change concerns. The public’s opinions will be compared to the
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action areas prioritized through consultation with staff, and may add additional information to be considered in the goals of the plan. This also provides an opportunity for the County to raise awareness about the importance of local adaptation to the residents of Huron County.
The community will be engaged through an online survey or platform using Bang the Table (an online community engagement software). There will also be a number of pop-up booths around the County, which will ensure that the public has the opportunity to provide feedback in a number of ways. Both forms of engagement will present the public with a summarized version of climate projections for the County. The public will be asked to provide feedback on this information, as well as several other questions that will gauge the community’s concerns regarding climate change. Examples of questions that may be included are:
Have you experienced or noticed any weather changes or extreme events in Huron County that may be related to climate change? What is your biggest concern for Huron County when thinking about climate change? How do you think the County should adapt to the future impacts of climate change? Are there additional areas that you would like the County to prioritize in the CCAP? How would you like the County to communicate climate information to the public? What kind of information are you interested in (ie. alerts, education, etc.), and what method of communication would you prefer (ie. online, in-person, etc.)?
5. TIMELINE OF EVENTS
Over the next few months, the County will complete the consultation activities that will help guide the development of the CCAP. The chart below outlines the anticipated timeline for this process.
Table 4. Timeline for consultation and engagement activities.
Activity Date Description of Event/Activity Corporate Workshop #1: Impact Identification & December 9th, 2019 Corporate Consultation Vulnerability Assessment January 29th, 2020 Corporate Workshop #2: Risk Assessment & Goal Setting February 3-14th, 2020 Online survey/platform for public engagement Community Engagement February 21st, 2020 Climate adaptation meeting with Sustainable Huron February/March 2020 Possible pop-up booths around the community Analysis of information – prioritize risks & vulnerabilities March 2-13th, 2020 and begin organizing by common goals/areas Meet with Climate Change Steering Committee/SMT to March 16-27th, 2020 Plan Development finalize vision, goals, and priority areas Compose list of adaptation measures/actions that March/April 2020 coincide with identified goals/priority areas April/May 2020 Begin writing corporation climate adaptation plan
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6. POTENTIAL LIMITATIONS
While this framework provides an effective and comprehensive process for gathering climate data for the County, it is important to recognize that the results are based on individual’s perceptions of climate change. Furthermore, the results are limited to the individuals that participate in the consultation and engagement activities.
With that said, the County intends to consult and engage with a variety of staff and community members, as well as host several workshops and public pop-ups, which will help to minimize the influence of these limitations.
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7. APPENDICES Appendix 1: Climate Projections
Table 1. Summary of climate projections for Huron County, with data indicating the extent of anticipated trends.
Projected Trend Historic Mid-Century Change Climate Variable(s) Comments (ie. risk source or “if”) (1981-2010) (2050s) (%) Annual Average Higher Temperatures 7.7°C 11.0°C 43% Temperatures warming more quickly in winter. Temperature More Heat Waves Heat Wave Frequency 1.1/year 5.4/year 390% Heat waves are also becoming longer. Shorter Winters & Frost-Days 138.5 days 97.1 days -30% N/A Extended Spring/Fall Frost-Free Season 155.3 days 201.1 days 29% N/A More Rain/Snow Total Precipitation 978.0 mm 1043.6 mm 7% Increasing most in winter and spring. Maximum 1-Day Total More Intense Rainfall 37.7 mm 41.2 mm 9% N/A Precipitation Wind Gust Frequency The frequency of days with wind gust events greater than Higher Wind Speeds (number of days with wind 14.4 days ~16.4 days 14% 70 km/h are projected to increase in southern Ontario by gust events >70km) 14% by mid-century under an A2 climate scenario. Storms & events (droughts/floods) to increase with Very Hot Days 9.7 days 40.9 days 300% changes in temperature and precipitation. More Extreme Events Maximum 1-Day Total 37.7 mm 41.2 mm 9% N/A Precipitation Shifts in precipitation from snow to rain and warming Minimum Temperature 3.2°C 6.4°C 100% winter temperatures to increase ice events. Lake-effect snow to increase with warmer water and air temperatures. Winter Precipitation 978.0 mm 1043.6 mm 7% Increasing most in winter and spring. More Ice & Snow Seasonal Lake Ice 10-50 cm N/A N/A Medium confidence in trend of decline. Storms (thickness) decrease Seasonal Lake Ice (duration) N/A 25-50 days N/A Medium confidence in trend of decline. Based on A2 climate scenario (high emissions), 2.2 degree Lake Huron Max. Surface 19.7°C 21.9°C 10% change in temperature from historic max. (1971-2000) to Water Temperature mid-century (2041-2070) (Trumpickas et al., 2007).
County of Huron | Climate Adaptation Plan – Consultation Framework Page 8
Appendix 2: Risk Consequences
Table 1. Categories and definitions of risk consequences.
Categories Insignificant (1) Minor (2) Moderate (3) Major (4) Catastrophic (5) Health & Safety Appearance of threat, Near misses or minor Small number of Isolated instances of Large number of Public & Employee but no actual harm. No injuries. Minor and injuries. Moderate fatalities or serious fatalities or serious changes to people’s short-term changes to disturbances leading to injuries. Large injuries. Large normal routine and people’s normal short-term changes to disturbances leading to disturbances leading to ways of life. routines and ways of people’s normal prolonged changes in permanent changes in life. routines and ways of people’s normal people’s normal life. routines and ways of routines and ways of life. life. Environment Appearance of threat Minor, Moderate, isolated Severe and widespread Major, widespread, Shorelines, Local but no lasting damage. isolated/localized damage that could be damage resulting in irreversible damage, Ecosystems, & County damage that could be reversed with intensive loss of ecosystem with significant loss of Forests reversed. efforts. functions. Could be ecosystem functions. reversed with intensive efforts. Financial Little/no impact on Able to accommodate Able to accommodate Able to accommodate Unable to budget. within department within corporate within corporate accommodate within budget. budget. budget, but only with corporate budget/ service cuts and/or reserve funds. Service reserve funds. cuts will be required. Uninsured loss. Local Economy No impact to local Inconveniences that Isolated areas of Widespread reduction County-wide decline Tourism, Employment, economy. cause minor shortfalls reduction in economic in economic leading to failure/loss & Local Industry relative to current performance. performance. of tourism, forecasts. Minor impact Moderate impact to Significant impact to employment, and/or to tourism, tourism, employment, tourism, employment, industries. employment, and/or and/or industries. and/or industries. industries. Physical Damage Minor, isolated, and/or Moderate or limited (1) Significant, localized Significant loss of asset Widespread and severe Facilities, Fleet, & cosmetic damage. damage and/or loss of damage or (2) on a wide scale. damage/loss of Physical Assets asset. moderate damage/loss multiple assets. on a wider scale.
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Table 1. Continued from previous page.
Categories Insignificant (1) Minor (2) Moderate (3) Major (4) Catastrophic (5) Critical Infrastructure No disruption of critical (1) Limited disruption Numerous and/or (1) Widespread Total failure of 3 or Services (Physical) infrastructure services. of critical infrastructure localized disruption of disruption of critical more critical Electricity, Water, services or (2) total critical infrastructure. infrastructure services infrastructure services. Roads, and Bridges disruption of 1 service. Moderate impact on or (2) total disruption Shutdown of County Minor impact on County operations/ of 2-3 critical services. operations. County residents. Significant impact on operations/residents. County operations/residents. Business Continuity Little/no disruption in Minor/partial (1) Short-term Significant or long-term Operations and County services & disruption in services & disruption in services & disruption to services & services are lost for an operations. operations. Increased operations or (2) long- operations. Significant extended period of demand for services term disruption to increase in demand for time or unable to manageable within specific aspect of an services requiring continue. existing budget. operation. revaluation of Moderate increase in operational demand for services. requirements. Use of reserve funds and/or activation of emergency measures. Reputation Little/no impact on Short-term, local (1) Short-term, Serious incident Very serious incident Citizen Concern & County’s reputation. impact on reputation. widespread impact (ie. resulting in loss of resulting in major/ Media Attention Concerns mitigated by regional or national confidence in the complete loss of proper stewardship. level), or (2) long-term, County. Potential for confidence in the localized impact on national level damage County. Permanently reputation. to reputation. damaged relationships.
County of Huron | Climate Adaptation Plan – Consultation Framework Page 10
CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of County Council – Day 1 FROM: Lily Morrow DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report of Lily Morrow, Climate Change and Energy Specialist, dated April 1, 2020 titled Zero-Emission Vehicle Infrastructure Program (ZEVIP) Application Update, as presented for information. BACKGROUND: The Zero-Emission Vehicle Infrastructure Program (ZEVIP) is a funding program through Natural Resources Canada (NRCan), which aims to encourage the installation of chargers for zero-emission vehicles.
The ZEVIP program is currently accepting applications for the second round of funding. This round is focused on installing chargers for workplaces, multi-unit residential buildings, and fleet vehicles. Applications for this round are due May 12, 2020.
In order to be eligible for the program, the County must install a minimum of 20 charging stations. NRCan will cover up to 50% of the total project costs, to a maximum of $5,000,000. Electric vehicle chargers must be installed within 18 months of receiving the funding. COMMENTS: Following Council direction, an application request form was submit for the ZEVIP funding. Upon submitting the request, the County received the full application form.
The next steps for the County include consulting with County staff and local municipalities to discuss the specifications of this initiative and explore opportunities for collaboration. This will include identifying the locations, quantities, and types of chargers, as well as the total project cost, before proceeding with the application. OTHERS CONSULTED: CAO Wark, Sandra Weber, Steve Lund, and Barbara Hall. IT IMPACTS None.
FINANCIAL IMPACTS: To be determined. COUNCIL PRINCIPLES: Economic prosperity, Service excellence, Community-centered SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name ZEVIP Application Update Correspondence 3/16/2020 ZEVIP_Update_- Presentation to _Presentation_to_Council_April_1.pdf Council Zero-Emission Vehicle Infrastructure Program (ZEVIP) Application Update & Next Steps
Presented by Lily Morrow | April 1st, 2020 ZEVIP Funding
• Funding program through Natural Resources Canada • Focused on encouraging the installation of charging infrastructure for zero-emission vehicles • Multiple rounds of funding – current round is for workplaces, multi-unit residential buildings, and fleet vehicles • Application due May 12, 2020 Application Request Form
• Following Council direction, an application request form was submit on March 13th • Project summary included: – Expanding the network of charging infrastructure in rural Ontario – Installing 20 Level 2/Level 3 chargers at County facilities, including workplaces and housing apartments – Partnering with lower-tiers to expand the distribution of chargers • Upon submitting, the County received the full application Application Requirements
• Proof of at least 50% of secured project funding • Proof of ownership/access to the project site • For each charger, must provide: – Address & GPS coordinates – Type of charger & primary use – Connector type(s) • Additional requirements: Technical details, signage & outreach, operations & maintenance plans, permits, etc. Next Steps
• Consult with County staff & local municipalities • Identify charger locations, quantities, & types • Determine responsibilities in partnerships • Determine total project cost • Apply for funding Questions? CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of County Council FROM: Michael Blumhagen, Treasurer and Director of Corporate Services DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Michael Blumhagen, Treasurer and Director of Corporate Services, dated April 1, 2020, titled Reach Centre – Reallocation of Funding, as presented for information; AND FURTHER THAT: The Council of the County of Huron approves the request by the REACH Centre to reallocate 2020 funding to offset internal labour.
BACKGROUND: COMMENTS: County staff have received correspondence from the REACH Centre:
“We currently have a grant with the County of Huron for our education Center in Clinton. I am requesting that you consider changing the guidelines for our grant spending. It has been our understanding that REACH Huron was not permitted to use any funds to pay current REACH employees. We have in the past hired, painters, dry wall installation etc. The majority of the work is usually done between May-August when school is closed but we have an opportunity to complete it now with the school closure. Because of the extreme situation I would like to request that my employees be permitted to be paid out of the grant money where applicable because there are both labor and administration task in the grant outline that our current staff is more than capable of completing. Skilled trades and licensed trades will still be required but the general task could fall to REACH employees.”
Through the grant funding process, the County is currently in Year 4 of 5 of the approved funding for the REACH Centre. The remaining amounts to be paid is $33,000 for 2020 and $20,000 for 2021. In the initial application, for 2020 funding was to be allocated to upgrading the classrooms, equipment offices, labs, and teaching barn. Also, some funds were projected to be required for promotional and web based portals.
While our policy evaluates applications on whether a dependency would be created by funding ongoing operations, staff feel that the request being made is reasonable given the extreme circumstances we are currently facing, and support their request for their use of County’s 2020 funding. OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: There is no financial impact to the County as the payment of $33,000 is included in our 2020 County budget. COUNCIL PRINCIPLES: Service excellence, Community-centered SMT VALUES: SMT MANTRAS: Tell me how it's good for Huron County ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of County Council FROM: Susan Cronin, County Clerk DATE: SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Susan Cronin, County Clerk, titled Corporate Policy Amendment - Electronic Signature Policy, dated April 1, 2020 as presented for information; AND FURTHER THAT: The Council of the County of Huron approves the Electronic Signature Policy - 02 as amended. AND FURTHER THAT: The Council of the County of Huron delegates the authority to the County Clerk to amend Appendix A as of the Electronic Signature Policy as required.
BACKGROUND: The County of Huron is committed to streamlining services in order to continue to provide excellent customer service. This policy will identify types of documents for which electronic signatures will be acceptable and the manner in which an electronic signature must be provided.
This policy gives guidance on when electronic submissions are considered official and acceptable and adopts a consistent and appropriate approach to the use of electronic signature. The aim is to ensure document reliability, expedite workflow processes, reduce record keeping requirements and improve customer service.
The previous policy was approved in October 2018. This will allow improved efficiency especially as we work more electronically. COMMENTS: This policy shall apply to all departments and Members of County Council in the County of Huron. OTHERS CONSULTED: Mike Blumhagen, Director of Corporate Services Meighan Wark, CAO IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: Long-term fiscal sustainability, Economic prosperity, Service excellence, Community-centered SMT VALUES: Integrity, Trust, Support, Respect, Honesty SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name Electronic Signature Backup Material 3/26/2020 CLK_Electronic_Signature_Policy.docx Policy 2
Corporation of County of Huron CLK – Electronic Signature Policy (DRAFT)
Revision History and Control
Created Approved Version Date Reviewed by Notes By by 1.0 2018/10 AC SMT Council 2018/10 Description: Electronic Signature Policy 2020/03 CLK SMT Council Description: Policy Owner CLK Policy Approver(s) SMT Council Storage Location T:\A\09\AC Approved by: County Council Effective Date Date: Replaces Electronic Signature Policy Release Notes Dated: October 2018
Next Review Date
1. Policy Statement
The County of Huron is committed to streamlining services in order to continue to provide excellent customer service. This policy will identify types of documents for which electronic signatures will be acceptable and the manner in which an electronic signature must be provided.
2. Purpose
To provide guidance on when electronic submissions are considered official and acceptable by the Corporation. To adopt a consistent and appropriate approach to the use of electronic signatures with the aim of ensuring document reliability, expedite workflow processes, reduce recordkeeping requirements and improve customer service.
3. Scope
This policy shall apply to all departments and Members of Council in the County of Huron. All electronic submissions received are subject to the Municipal Freedom of Information and Protection of Privacy Act MFIPPA).
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4. Definitions
Department Head: The appointed head of each department or their designate.
Electronic record: means a record of information that is created, generated, sent, communicated, received, or stored electronically. Electronic records include electronic documents.
Electronic Submission: Refers to a document identified in Appendix “A” submitted through electronic means including but not limited to email, web form, facsimile, external device (i.e.compact disc, hard disk, USB flash drive).
Electronic Signature: Refers to symbols or other data in digital form included with an electronic submission as verification of the sender’s intent to sign. Electronic signatures include but are not limited to, a typed name at the end of an email, a typed name on an electronic form or document, an image of a handwritten signature on an electronic submission, a personal identification number (PIN); clicking “agree” or “disagree”, a handwritten but digitally captured signature made on a touch device, such as a tablet or smartphone (sometimes referred to as a “dynamic signature”) and a digital signature.
Record: means information, however recorded or stored, irrespective of the medium or form, by electronic means or otherwise, that includes, but is not limited to, documents, financial statements, minutes, accounts, emails, correspondence, memoranda, plans, maps, drawings, photographs, databases, and films.
5. Applications No person shall be compelled or required to transact using electronic signatures. Where a traditional (wet) signature is requested, the County shall consent.
Department Heads may, at their sole discretion, accept the electronic submission of documents bearing electronic signatures.
The manner in which electronic submissions bearing electronic signatures are received must be reliable for the purpose of identifying the person and shall be accepted or declined at the sole discretion of the responsible Department Head.
No person, through the transmission of an electronic submission bearing an electronic signature shall represent themselves in a way that is false or misleading. Where a department head believes that a misrepresentation has occurred, the submission shall not be processed.
No routine acknowledgement of receipt from the County is required in conjunction with an electronic submission. It is the sole responsibility of the person transmitting an electronic submission to ensure that the submission has been received.
The assignment of appropriate records retention and disposition of electronic submissions shall be managed in accordance with the County’s Records Management System, including but not limited to its policies, procedures, and by-laws in force and effect.
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6. Delegated Authority
The Treasurer/Director of Corporate Services County Clerk shall undertake periodic reviews of the Electronic Signature Policy and make additions to Appendix “A” and administrative amendments to the policy.
7. Implementation
This policy shall become effective immediately upon approval by County Council.
This policy shall be reviewed by County Council a minimum of once per year. 8. Legislative Authority
Legislative Authority: Section 11 of the Electronic Commerce Act, 2000 , allows the use of electronic signatures, subject to prescribed requirements. 9. References i. Electronic Commerce Act, 2000, S.O. 2000, c. 17 ii. Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, Chapter M.56 iii. Corporation’s Record Retention By-law and Policy
10. Appendices
Appendix A: Types of Documents Acceptable for Electronic Submission
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APPENDIX A
Types of Documents Acceptable for Electronic Submission RESPONSIBLE SUBMISSION TYPE DEPARTMENT Delegation/Deputation/Presentation Requests to Council, Committees, CAO Boards Simple Agreements (verify with department prior to submission). All Departments Includes indemnity agreements for special events such as road and lane closures. Also includes consents required under The Canadian Anti- Spam Legislation (CASL), Special Event Agreements, Sub Agreements for Events, Event Tourism Grant Agreements, (Economic Development & Public Works) i.e. Banner Installation Agreements. Tenders, RFPs, RFQs (as specified within the published documents) All Departments Patient Care Records (PCR’s) Paramedic Services Homes for the Aged Planning Reports and Natural Heritage Comment Reports, Reforestation Planning and Agreements Development Environmental Approvals Public Works Public Works Grant applications, Grant Contracts (as specified within the published All Departments Documents) Employment Opportunity Submissions All Departments FOI Request/Routine Disclosure requests Clerk Electronic Funds Transfer (EFT) Form Corporate Services Archives Collection Forms, Gift/Loan/Transfer Forms Cultural Services Cultural Services Incident Report Form Human Resources Payroll Change Notice Form Corporate Services Performance Development Corporate Services Internal Workflow Process (as approved by CAO) Corporate Services Invoice, expense forms and payment approvals All Departments Employee Onboarding/Offboarding Corporate Services Sales, Cash Receipts and Accounts Receivable approvals All Departments
Note: Payment for electronic submissions, if applicable, is available in person or by mail via cheque, cash, credit card, debit or money order at the Huron County Court House.
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CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of Council FROM: Clerk's Office DATE: 3/11/2020 SUBJECT: 12.1 Lavis Contracting Co. Ltd. re: Request that Council amend a tender for hot in place recycling on County Road 17 to allow for an option of 50mm milling and overlay with new asphalt pavement.
12.2 Avon Maitland District School Board to The Honourable Stephen Lecce, Minister of Education re: Bargaining to better education (Requested By Councillor Murdock at the March 11, 2020 meeting).
12.3 Township of Howick re: Mayne Corners - Huron County Rd 30 (Line 88) & Perth Rd 178.
12.4 Norfolk County re: Issues regarding the mapping of Provincially Significant Wetlands (PSWs).
12.5 Ministry of Municipal Affairs and Housing re: Protecting Tenants and Strengthening Community Housing Act.
12.6 Taking Action for Places of Faith in Rural Ontario Workshop on April 24, 2020 at the St. Joseph-Kingsbridge Centre.
12.7 Municipality of Callander resolution re: Electronic participation in Council Meetings at for the duration of the COVID-19 pandemic.
12.8 Avon Maitland District School Board (AMDSB) - Board Meeting Highlights, March 24, 2020.
RECOMMENDATION: RECOMMENDED MOTION: THAT: The Council of the County of Huron accepts correspondence not specifically dealt with, for information.
BACKGROUND: COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload File Name Date 12.1 Lavis - Tender Correspondence 3/11/2020 12.1_Lavis_-_HIR_Tender_20200306.doc Request 12.2 AMDSB - Bargaining Correspondence 3/11/2020 12.2_AMDSB_-_Bargaining_to_Better_Education.pdf to Better Educations 12.3 Howick - Mayne Correspondence 3/13/2020 12.3_Howick_-_Mayne_Corners.pdf Corners 12.4 Norfolk County - Correspondence 3/13/2020 12.4_Norfolk_County_-_PSWs.pdf PSWs 12.5 Ministry of Municipal Correspondence 3/18/2020 12.5_MMAH_- Affairs & _Strengthening_Protections_for_Tenants_and_Landlords.pdf Housing 12.6 Rural Faith Correspondence 3/18/2020 12.6_Rural_Faith_Places.pdf Places 12.7 Callander - COVID-19 Correspondence 3/19/2020 12.7_Callander_-_COVID-19_Measures.pdf Measures 12.8 AMDSB Board Correspondence 3/25/2020 12.8__AMDSB_Board_Highlights_-_March_24__2020.pdf Meeting
AFFILIATED DIVISIONS:
Cold In-Place Recycling – Asphalt Paving – Ready Mix Concrete Supply Excavating, Grading – Sand, Gravel – Sewer & Watermain
37462A HURON RD., RR#2 CLINTON , ONTARIO , N0M 1L0 – PHONE : (519) 482-3694 – FAX : (519) 482-7886 – WWW .LAVIS .CA
March 6, 2020
Attention Jim Ginn Warden Huron County
Dear Sir
Huron County is calling a tender for hot in place recycling on County Road 17 on Friday March 20.
The process consists of heating up 50mm of existing asphalt and adding rejuvenator. This process has not had a lot of success in Ontario and there were a number of companies that completed this work that no longer have these machines. There is a number of articles stating this process extends life from 5 to 7 years at best if used in the proper stage of the pavement life and the right climate conditions.
Lavis has requested Huron County staff to be able to submit an alternative bid which consists of milling off existing asphalt and replacing with new asphalt which is a far superior to the process being called. This request was denied by staff for the reason that they want to proceed with the process they called for and that they have full support of council.
I could fully understand this request to be denied if Lavis requested a product that was inferior or there were other technical reasons it was unsound or it added some other financial burden to the County, but this is not the case.
Lavis Contracting has 150 employees with many living in Huron County. Lavis is proud to be situated in Huron County and to be part of the economic development of this region.
Lavis is not asking for the process being called to be eliminated but that the tender be amended to allow for an option of 50mm milling and overlay with new asphalt pavement.
Regards
Bentley Ehgoetz Divisional Manger Lavis Contracting Co. Limited
AFFILIATED DIVISIONS:
Cold In-Place Recycling – Asphalt Paving – Ready Mix Concrete Supply Excavating, Grading – Sand, Gravel – Sewer & Watermain
37462A HURON RD., RR#2 CLINTON , ONTARIO , N0M 1L0 – PHONE : (519) 482-3694 – FAX : (519) 482-7886 – WWW .LAVIS .CA
March 1, 2020
Ontario Municipalities
Dear Heads of Council and Councillors:
Re: Issues regarding the mapping of Provincially Significant Wetlands (PSWs)
Norfolk County Council is working to address significant issues that have come to our attention regarding the mapping of Provincially Significant Wetlands (PSWs).
Following the Ministry’s updated mapping related to PSWs, the County updated its Official Plan to bring its policies in line with the new mapping. Following that, the County planning staff introduced a Zoning By-Law amendment to update the zoning to reflect the new mapping and to provide consistency between the Zoning By-Law and the Official Plan. Though the mapping is wholly outside the County’s process and control, the zoning by-law amendment was not approved by Council, flowing from significant public concern about the updated mapping affecting people’s properties. In some cases, some of these changes were very significant.
The County submitted comments to the province as part of the review of the Provincial Policy statement requesting that the process for PSW mapping be significantly improved to allow for transparency and better land owner engagement, including, for example, a right of appeal or formal dispute resolution process. This will allow for land owners to be properly informed and engaged where land use designations that affect their property may result. The current process appears to be severely underfunded and without any meaningful way for affected residents to engage.
The County is seeking support from other rural municipalities who may be affected by this to address this issue with the province.
Thank you for your consideration of this matter.
Yours Truly,
Mayor Kristal Chopp Norfolk County cc. The Honourable Steve Clark, Minister of Municipal Affairs and Housing
Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél.: 416 585-7000
234-2020-583
March 12, 2020 Dear Heads of Council and Chairs of District Social Services Administration Boards: Ontario’s shortage of market housing, combined with high housing costs, have made it too hard for too many Ontarians to rent or buy a home. Earlier today, our government introduced, the Protecting Tenants and Strengthening Community Housing Act, which supports the government’s plan to make life more affordable for Ontarians. The Bill proposes amendments to the Residential Tenancies Act, 2006, Housing Services Act, 2011, Building Code Act, 1992 and proposes the Ontario Mortgage and Housing Corporation Repeal Act, 2020. The proposed amendments to the Residential Tenancies Act, 2006, the Housing Services Act, 2011 and Building Code Act, 1992 are part of the following:
• More Homes, More Choice: Ontario’s Housing Supply Action Plan to make it faster and easier to build housing, including rental housing, and to build the right types of homes in the right places;
• Community Housing Renewal Strategy – a multi-year strategy to stabilize and grow Ontario’s community housing sector; and
• Transforming the Delivery of Building Code Services by enabling the creation of a future administrative authority that would deliver faster, better and smarter services to support the safe construction of buildings, while continuing to protect public health and safety. The Bill also proposes to dissolve the Ontario Mortgage and Housing Corporation, through the Ontario Mortgage and Housing Corporation Repeal Act which would shift the financial responsibilities for various legacy housing programs from an agency to the ministry. The proposed change would have no impact on programs or the public, as the agency’s work is already performed by ministry staff. More details on our proposed amendments can be found online here. As well, a copy of the Bill should be available on the Ontario’s Legislature’s website within 24 hours.
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On behalf of our government, I would like to extend our thanks for your support in working with the ministry to improve housing affordability and supply in Ontario. We look forward to working with all of our municipal partners and are committed to continuing discussions with you in the coming months to inform and assist the government in delivering housing for all Ontarians that meets their needs and their budget. Sincerely,
Steve Clark Minister
84 Avon Maitland District School Board
Board Meeting Highlights – March 24, 2020
Good News
All International Trips Return Home Safely
Three international trips (Costa Rica, South Africa, and the United Kingdom) have safely returned home. All of these travellers have been asked to self-isolate for 14 days from the date they arrived in Canada. This is a precaution recommended by our local public health partners to help limit the spread of COVID-19.
ETFO Reaches Tentative Agreement
The Elementary Teachers' Federation of Ontario (ETFO) reached a tentative agreement with the Province on central terms pending ratification.
Appreciation for AMDSB Staff Reaching out to Parents
Trustee Moore shared her appreciation for the effort that AMDSB staff have been making to reach out to families electronically (via social media and email). She acknowledged the personal impact that this effort has had and expressed her gratitude for their effort. Some schools have begun video morning announcements (including Oh Canada!) to connect with students via social media and school websites.
Stratford Transformation Update
The Trustees received two reports regarding the Stratford Transformation project. One included updates from the Stratford Transformation Committee (STC) and the other outlined the results of the public consultation on naming the two buildings. The STC hosted a meeting on March 12th, 2020. Click here for the highlights from the STC meeting. The Trustees discussed the naming report which included details of the survey results, feedback from the community, cost information, and recommendations from Queen's and Western University researchers. They passed the following motion: "Resolved that the Avon Maitland District School Board name the two campuses of the new school in Stratford: Stratford District
Secondary School for the grade 9 to 12, and Stratford Intermediate School for the Grade 7 and 8. The next STC meeting will be held on Wednesday April 8, 2020 at 6:30 p.m. and will likely be hosted online.
Chair Activity Update
Chair Geddes expressed appreciation for Director Walsh's video message to staff and reiterated the importance of keeping students informed as we navigate this ever-changing COVID-19 pandemic situation.
Senior Staff Updates
AMDSB Staff Rise to the COVID-19 Pandemic Challenge
Director Walsh gave an overview of the COVID-19 response since the provincial school closure announcement on Thursday March 12. She expressed gratitude to all staff for their willingness to take on this challenge with enthusiasm and diligence. The custodial team spent March Break deep cleaning and sanitizing our offices and schools so that they are ready for the eventual return of our students and staff. Other central teams including HR, Finance, Payroll, Information Management, and many others are adjusting to working remotely as they keep our systems running. We are now working with the staff in our schools to mobilize online systems for staff meetings and information sharing. Over the next two weeks our teams will be working hard to develop a new model of distance education, while taking into consideration students with unique learning needs, and some of the barriers that might prevent students from accessing online resources.
Director's Work Plan Update
Superintendent Morris and System Principal Debbie Green provided an update on the "Progression of Skills" portion of the Director's Work Plan. Superintendent Morris highlighted the work in the area of pathways for students, with a specific focus on technological studies, skilled trades and apprenticeships. Principal Green gave an update on the implementation of Deep Learning for All networked learning hubs in all 7-12 and 9-12 schools. She outlined the focus on the skills of creativity, communication, critical thinking or collaboration, planning and developing authentic and rich tasks, as well as increasing engagement.
Update on IT Work
Superintendent Morris reported that the IT team has been working hard to determine which staff members require technology (e.g laptops, tablets, etc.) to facilitate working from home. In addition they are connecting with school staff to determine which students may need technology assistance (e.g. devices, WIFI, bandwidth, etc.). They have recently created a section on the staff intranet (the Core) to provide resources and a place to share best practices.
Approved Tenders
The following tenders were approved:
● Civil Upgrades at Listowel District Secondary School ● Early Years Addition at Upper Thames Elementary School ● Elevator and Renovations at Central Huron Secondary School ● Mechanical Upgrades at Howick Central Public School ● Windows and Program Alterations at Stratford Secondary and Elementary School
Student Trustee Update
Student Trustee Badley gave a report from the Student Senate. They have been working hard to engage their fellow students via social media and were grateful to the Board Communications Team for promoting their student senate Instagram and Twitter accounts. This promotion resulted in an increase in followers and they continue to work with their fellow senators to increase their social media engagement.
Future Board Meetings
(Due to the COVID-19 pandemic response, meetings will be hosted online until further notice. A link to join the meetings will be posted on the Board website on the Monday before the meeting)
● Tuesday, April 14, 2020 at 6:00 p.m. ● Tuesday, April 28, 2020 at 6:00 p.m.
Future Meetings/Events with Trustee Representation
(Hosted online until further notice)
● School Year Calendar: March 26, 2020 – 2:00 p.m. ● Special Education Advisory Committee: April 8, 2020 – 4:00 p.m.
CORPORATION OF THE COUNTY OF HURON TO: Warden and Council Members FROM: Cody Joudry, Director of Economic Development DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Cody Joudry, Director of Economic Development, dated April 1, 2020 titled Economic Development Board Appointments, as presented for information; AND FURTHER THAT: The Council of the County of Huron appoint John Kiser, Leanne Kavanagh, Jason Oud and Liz Ihrig by by-law to the Huron County Economic Development Board for a term ending December 2022.
BACKGROUND: The Board’s Renewal Committee conducted outreach in 2019 and publicly advertised for four vacancies on the Board as a result of terms ending. Interviews were conducted on March 4 and 5. The Renewal Committee recommended to the Board that John Kiser; Leanne Kavanagh; Jason Oud; and Liz Ihrig be appointed.
The Board passed a motion on March 11, 2020 recommending those appointments to Council. COMMENTS: John Kiser has a strong banking background and is a Senior Relationship Manager with Libro, based out of the Exeter, ON location. John is also on the Board of Community Futures Huron.
Leanne Kavanagh is small business owner in Bayfield, ON. She is also a long time and active volunteer in the community, most notably with the Bayfield and Area Chamber of Commerce.
Jason Oud is a small business owner which focuses on value-add agriculture and real estate and is based in Vanastra, ON. Jason is also an active volunteer in the community.
Liz Ihrig is the co-owner of Hessenland Inn & Schatz Winery based outside of Zurich, ON. Liz brings years of tourism operator experience and was an active member of the Huron Tourism Association. OTHERS CONSULTED: IT IMPACTS None
FINANCIAL IMPACTS: Managed within budget. COUNCIL PRINCIPLES: Long-term fiscal sustainability, Economic prosperity, Engaged community, Community-centered SMT VALUES: Integrity, Trust, Support, Respect, Honesty SMT MANTRAS: Put team members first, Yes, if....., Tell me how it's good for Huron County, Have honest conversations ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Chair and Members of Council - Day 1 FROM: Mike Hausser, P. Eng., Manager of Public Works DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: The Council of the County of Huron approves the report from Mike Hausser, Manager of Public Works, dated April 1, 2020 titled Request for Tender HC 20-304 – County Road 17 – From County Road 15 to the Perth Boundary (Perth Road 180) as presented for information; AND FURTHER THAT: The Council of the County of Huron awards the tender to Road Surface Recycling Ltd. for Contract HC 20-304 for the tendered price of $1,413,314.56 including net applicable taxes. The price also includes contingency allowance of $100,000; AND FURTHER THAT: A by-law be prepared authorizing the Warden and Clerk to execute the contracts and all other required documents.
BACKGROUND: The project involves rehabilitation of County Road 17 from County Road 15 to Perth Road 180 (Perth Boundary) using Hot In Place Recycling for a total of approximately 16.5 km. County Road 17 is in the early stages of deterioration with a PCI of 77. County Road 17 was last resurfaced in the year 1999 using a Pad and Pave approach to build the asphalt thickness for future recycling. County Road 17 has surpassed expectations for life expectancy by showing minimum distresses which primarily include transverse (thermal) cracking. Given the age and condition of the pavement, a pavement preservation strategy of Hot In Place recycling will aim to recycle the top 2” (50 mm) of the existing asphalt and re-laid to be used as a driving surface, delaying the need for a more rigorous recycling approach such as Cold In Place Recycling.
Hot In Place Recycling (HIPR) is a tried and tested pavement preservation approach that was used regularly in the 1990s and early 2000s in Ontario and has been used consistently in British Columbia and United States as an alternative to Mill & Pave. HIPR has a number of environmental benefits by re-using all materials on-site as a result of eliminating trucking of old material off-site and trucking new materials on-site. Additionally, this method results in a solid bond between the remaining asphalt layer (as it is heated) and the renewed recycled hot asphalt surface layer. Good bonding between layers contributes to longevity of the pavement and significantly reduces future de-lamination defects which can be common with other methods of pavement renewal.
HIPR has shown to meet or exceed other traditional methods of mill & pave when performed under good conditions (dry and warm weather).
The above tender was advertised on Biddingo on 7th February, 2020. One (1) addendum was issued on February 20th, 2020.
The tender for the above contract closed at 2:00 pm on March 20, 2020. Seventeen (17) companies registered as plan takers and two (2) companies submitted tender forms. COMMENTS: Tenders were opened publicly immediately after closing in the Committee Room by County staff members from Public Works (with bidders present).
The submission by Lavis Contracting Co. Ltd was for an alternative bid proposal to mill & pave the road which does not meet this tender’s specifications.
Staff have completed significant research into pavement renewal options available in the industry and have recommended that Hot-in-Place be undertaken on this particular road. It is recognized that, at this time, there are limited contractors available in Ontario.
Hot-in-Place is a method that has a very good track record in British Columbia and in the USA. It is also being re-adopted by the Ministry of Ontario (MTO) with work being successfully completed in 2019 and additional significant tenders being issued for Hot-in- Place by MTO for 2020.
There is also ongoing interest by other municipalities in Ontario for HIPR with several intending on issuing tenders for this process in 2020 or 2021. It is expected that additional contractors will be available in future to meet demand.
There are many examples in which the HIPR method has exceeded other methods of pavement renewal. There are also examples where HIPR was not successful, however, this is common with every pavement renewal process in the industry when the work proceeded under less than ideal conditions.
County Road 17 is an ideal candidate for HIPR as it has very limited surface defects and minimal cracking. While the pavement is older than typical in the industry ( as a result of high quality paving done on this road previously), the asphalt to be recycled has been sampled and tested and is considered very good material for recycling with good granular gradation and good asphalt content. Laboratory mix designs using cores from County Road 17 have indicated the recycled pavement will meet and exceed the specifications of this tender.
While a Mill & Pave alternative bid has been received from Lavis Contracting Co. Ltd and is a viable option, it does not meet the objective of maximizing recycling opportunities through innovative technologies to reduce the impact on the environment.
The following table summarizes the Tender prices received on March 20, 2020 Contractor Tender Price Over Low 1 Lavis Contracting Co. Ltd. $1,330,888.96 $0.00 2 Road Surface Recycling Ltd. $1,413,314.56 $82,485.60 Prices include contingency allowance and net applicable taxes
The bid received from Road Surface Recycling Ltd. meets the tender specifications and includes mix designs that meet and exceed tender specifications. The bid cost (unit price of $13.09 - including applicable taxes and contingency) is within budget, well within industry norms and within range anticipated in the Asset Management Plan. OTHERS CONSULTED: Steven Lund, P.Eng., County Engineer Imran Khalid, P.Eng., Project Manager - Roads IT IMPACTS None
FINANCIAL IMPACTS: The expected County cost to complete this Tender is $1,413,315 which includes contingencies and net applicable taxes. This is $708,185 below the budgeted amount (see summary below).
The Public Works department has budgeted for this project as part of the 2020 Capital budget. Below is the breakdown of overall project budget.
FUNDING SUMMARY VALUE RD 17-20 / 227 402010 – Consulting Fees $21,500 402050 – Maintenance Contracts $2,100,000 Total Funding $ 2,121,500
EXPENSE SUMMARY VALUE External Costs This Contract (including net applicable taxes) $1,413,315 Other committed and planned work under this budget item $21,500
Total Expenses $1,423,815
Surplus/Deficit VALUE Surplus $708,185
This project is funded from the Federal Gas Tax Fund (GTF) and is applied to eligible expenses. The surplus from this project will contribute to the accumulated surplus which in turn funds projects that are over budget, emergency projects and the County portion of infrastructure grant eligible projects.
COUNCIL PRINCIPLES: Long-term fiscal sustainability, Economic prosperity, Engaged community, Service excellence, Community-centered SMT VALUES: Integrity, Trust, Support, Respect, Honesty SMT MANTRAS: Put team members first, Yes, if....., Tell me how it's good for Huron County, Have honest conversations ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of Council FROM: Jeff Horseman, Chief Emergency Services DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Jeff Horseman, Chief Emergency Services, dated April 1, 2020, titled 2020-02 Tender Results – 2020 Ambulance Replacement, as presented for information; AND FURTHER THAT: The Council of the County of Huron award tender 2020 – 02 to Demers Ambulances of Beloeil, Quebec for the tendered price of $268,100.00 (excluding HST) and included will be the Stryker power stretcher/power load system for an additional price of $112,400.00 (excluding HST). AND FURTHER THAT: A by-law be drafted delegating the authority to the Director of Operations to execute all required documents for the awarding of tender 2020-020 to Demers Ambulances of Beloeil, Quebec.
BACKGROUND: Huron County currently operates a fleet of eleven (11) Type Three (3) ambulance units all of which are currently Demers Ambulance conversions.
The normal approved replacement cycle of two (2) ambulances per year was included in the 2020 Emergency Services capital budget.
On December 02, 2016 a report was presented to County Council recommending that Paramedic Services continue to purchase the Stryker power stretcher & power load system on each ambulance until the entire fleet of ambulances contain the new system. The average cost of a career ending injury for a Paramedic due to lifting is estimated to be $500,000 to $750,000.
The power load system has been well received by staff and we have received a significant number of appreciative comments regarding the commitment by County Council to continue to outfit the fleet as new ambulances are purchased.
It should be noted for information that Huron Motor Products (HMP) maintains all of Huron County Paramedic Services vehicles under contract. HMP has had two (2) of their mechanics certified for several years with Demers Ambulances to certified to complete work on the conversion portion of all of the Huron County Ambulances.
In addition, HMP sent two (2) mechanics to Stryker Industries in 2017 to become certified in the preventative maintenance and repairs of the Stryker Power Stretcher and Power Load System. By doing this, HMP is able to provide the required maintenance on these systems within Huron County and thereby eliminating the cost of contracting a service technician from Stryker to come to Huron County to service the stretchers. This has proven to be a cost effective model with the new power County to service the stretchers. This has proven to be a cost effective model with the new power stretcher system. COMMENTS: A Request for Proposal (RFP) was sent to all certified Ontario Ambulance Vendors to provide a proposal for providing Huron County Emergency Services with two (2) ambulances in 2020. The RFP requested that the proposal include costing for purchase of a complete ambulance and the further option to include a Stryker power stretcher / power load system.
The table below indicates the results of the RFP.
Name Complete Power Stretcher / High Visibility Total Cost Ambulance (HST Power Load (HST Striping (HST (HST excluded) excluded) excluded) excluded) Demers Ambulances $134,050.00/vehicle $56,200.00/vehicle $6,000.00/vehicle $196,250.00 ($268,100 total) ($112,400 total) ($12,000 total) ($392,500 total) Crestline Coach $148,429.15/vehicle $55,816.44/vehicle $6,000.00/vehicle $210,245.59 ($296,858.30 total) ($111,632.88 total) ($12,000 total) ($420,491.18 total)
Vehicle striping will be completed by Cox Signs in Walkerton. Cox Signs has completed the vehicle striping for Huron County since 2016 and are the most cost effective company.
With the addition of the Power Load system over the last few years, we have determined that the need for a “kneeling” suspension system is no longer required, as such the vehicle pricing has decreased in 2020 by approximately $14,000 per vehicle.
Due to the shutdown of operations at both General Motors and Ford, the availability of chassis is extremely limited. The stock of chassis at Demers Ambulances on March 26th, 2020 was a total of four (4) and would have been sold by March 27th, 2020.
The Chief of Emergency Services spoke directly with Demers seeking clarification of their chassis stock and when they would be expecting to receive more chassis. Demers explained that it would likely be at least fall 2020 or later before more would be received and there would be a backlog of vehicles. Demers advised that if Huron did not purchase their vehicles immediately the chances of receiving new ambulances in 2020 would be low.
In consultation with Huron County CAO and Director of Operations, the approval to secure the chassis from Demers Ambulance was given to ensure we would receive replacement vehicles in 2020.
The estimated delivery date of these vehicles is mid-August with an estimated in service date of September 2020. OTHERS CONSULTED: Meighan Wark, CAO Steve Lund, Director of Operations Michael Blumhagen, Director of Corporate Services IT IMPACTS
FINANCIAL IMPACTS: The cost to purchase both vehicles including high visibility striping, and the Stryker power stretcher / load system is $392,500.00 plus the non-rebatable HST of $6,908.00 for a total price of $399,408.00. The total budgeted in the 2020 capital budget for this purchase is $444,000.00 of which $320,000.00 was for the purchase of the vehicles and associated costs (licensing fees, CSA certification, striping, etc.) and $124,000.00 was to purchase the Stryker power stretcher & power load systems. We are anticipating an approximate surplus of $44,592.00. COUNCIL PRINCIPLES: Long-term fiscal sustainability, Service excellence SMT VALUES: Integrity, Trust, Honesty SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Chair and Members of Council (Day 1) FROM: Barbara Hall, Director, Social and Property Services DATE: 5/6/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Barbara Hall, Director, Social and Property Services, dated April 1, 2020, titled Homelessness Update, as presented for information.
BACKGROUND: To provide members of Council with information, as requested through a Motion in Council, regarding the response from the Salvation Army to extend the 2019/2020 season of Huron Out of the Cold. This report will also serve to provide Council with recent information regarding initiatives either being explored or underway to address homelessness concerns. COMMENTS: The Huron Out of the Cold emergency shelter, located in Goderich, operates from November 16, 2019 to April 15, 2020, through a Service Agreement between the County and the Salvation Army. The Salvation Army was approached regarding the potential to extend the operating season for an additional month. Their response on March 17, 2020 indicates "the health and well being of our employees and guests are of paramount concern, especially during these unprecedented times. With many of the Out of the Cold sites shutting down in the Province of Ontario due to the increase in new cases of COVID-19 and concerns about guest safety, The Salvation Army Out of the Cold site in Goderich is enduring to stay open until the conclusion of its service agreement on April 15, 2020. In our rapidly changing environment this decision will be reviewed regularly and deemed suitable only if we can continue to ensure staffing levels and preventive measures can be maintained in order to keep all employees and guests safe. We will not be considering options to continue our service agreement beyond April 15, 2020 at this time." Further, a communication from The Salvation Army on March 19, 2020 advises the County that “Following a review of the current situation, The Salvation Army, Goderich Corps has made the difficult decision that it is unable to renew its service provider agreement with Huron County for the Huron Out of the Cold Program for the November 2020 – April 2021 season. This decision has come following the conclusion that, due to growth in the number and complexity of the need in the region, The Salvation Army no longer has the building facilities or qualified staff to facilitate a safe environment for guests and staff.” Huron County would like to extend their gratitude to the Salvation Army for their commitment to the program and their ongoing work with this vulnerable population. The Salvation Army remains dedicated to the work and will continue to partner in homeless prevention initiatives and serve as a member of the County's Housing and Homelessness Steering Committee. The future of Huron Out of the Cold has not yet been determined as staff are working with community partners to explore all options, best practices in homelessness services, and the most effective use of resources.
Our primary focus now is to rapidly re-house guests currently accessing the Out of the Cold emergency shelter. Out of 52 guests who accessed Out of the Cold this season, approximately 10-12 individuals remain unhoused.
Huron Turning Point Residence has expedited the opening of three beds on the upper level of the home, our thanks to Shawn Walker and his team in helping us move three people from the street into housing.
Motel stays have been sourced and we thank our partners in the hospitality industry for working with our teams as we search for solutions during this uncertain and ever changing event. At the request of establishment owners we are investigating the cost of 24 hour security to help educate and enforce the magnitude of the COVID-19 response and the need to respect the guidelines as laid out by the government.
A limited number of cell phones for homeless individuals have been sourced with the intent to better support connection to community social service agencies, as almost all supports are now phone based.
Staff continue to seek out solutions to support those that are experiencing homelessness in a variety of ways that work both within County budget limitations and capacity but that are also respectful of the needs and dignity of each individual. Staff remain committed to educating those who are homeless on a variety of subjects, not the least of which are the dangers of COVID-19, while delicately building a trusting relationship that can be easily shattered, particularly during times of heightened anxiety and stress. Ongoing work to find housing and supports remains the cornerstone of the COVID-19 response as to help reduce added strain on the limited personal protection equipment stock, respect social distancing protocols and provide people with a proper place to rest, especially should they become ill.
OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: Financial impacts of providing services for these initiatives will need to be viewed in context with the provincial and federal funding available. Recent government program announcements will be sourced to determine availability of funding, and considered in context with our overall Social Services requirements. COUNCIL PRINCIPLES: Engaged community, Service excellence, Community-centered SMT VALUES: Integrity, Trust, Support, Respect, Honesty SMT MANTRAS: Tell me how it's good for Huron County, Have honest conversations ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of County Council - Day 1 FROM: Barbara Hall, Director, Social and Property Services DATE: 5/6/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: The Council of the County of Huron receives the report by Barbara Hall, Director, Social and Property Services, dated April 1, 2020, titled Social Services Relief Funding, as presented for information.
BACKGROUND: COMMENTS: The Ontario government is providing $200 million in Social Services relief funding to the municipalities and agencies that administer Social Services to help protect the health and safety of some of the province's most vulnerable people, as part of the COVID-19 response.
Ontario's municipal service managers will determine the best methods of identifying local needs and distribute the funding.
This funding will help households who do not qualify for emergency financial supports under federal programs. The province is putting in place an expanded Emergency Assistance program administered through Ontario Works (OW) to cover needs such as food, rent, utilities, etc.. as part of this relief funding.
It is anticipated that details of the program parameters will be released in the coming days. OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: The funding allocation for the $200 million relief fund will be shared amongst the 47 Consolidated Municipal Service Managers and District Social Service Administration Boards within Ontario. The specific funding allocations for each municipal area have not yet been released by the Ministry of Municipal Affairs and Housing. COUNCIL PRINCIPLES: Long-term fiscal sustainability, Service excellence, Community-centered SMT VALUES: Integrity, Trust, Support, Respect, Honesty SMT MANTRAS: Tell me how it's good for Huron County ATTACHMENTS: Description Type Upload Date File Name No Attachments Available CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of Council FROM: Clerk's Office DATE: 4/1/2020 SUBJECT: 15.1 By-law No. 2020-033, being a By-law of the Corporation of the County of Huron to to enter into a contract with Black and McDonald for RFP 2020-1000 - Non-Invasive Vehicle Detection and Adaptive Controllers.
15.2 By-law No. 2020-034, being a By-law of the Corporation of the County of Huron to appoint citizens to various boards.
15.3 By-law No. 2020-035, being a By-law of the Corporation of the County of Huron to appoint an Interim Director of Cultural Services and confirm the appointment of an Interim Chief Executive Officer of the Huron County Library Board.
RECOMMENDATION: RECOMMENDED MOTION: THAT: Leave be given to introduce the following By-Laws:
By-law No. 2020-033, being a By-law of the Corporation of the County of Huron to enter into a contract with Black and McDonald for RFP 2020-1000 - Non-Invasive Vehicle Detection and Adaptive Controllers;
By-law No. 2020-034, being a By-law of the Corporation of the County of Huron to appoint citizens to various boards;
By-law No. 2020-035, being a By-law of the Corporation of the County of Huron to appoint an Interim Director of Cultural Services and confirm the appointment of an Interim Chief Executive Officer of the Huron County Library Board.
RECOMMENDED MOTION: THAT: By-law No. 2020-033, 2020-034 and 2020-035, be given a first and second reading; AND FURTHER THAT: By-law No. 2020-033, 2020-034 and 2020-035, as read a first and second time, be passed.
RECOMMENDED MOTION: THAT: By-law No. 2020-033, 2020-034 and 2020-035, be given a third reading in accordance with Part 13 of the Procedural By-law for the County of Huron, Section 1, Subsection 2; AND FURTHER THAT: By-law No. 2020-033 2020-034 and 2020-035, as read a third time; be passed, signed by the Warden and the Clerk, and the Seal of the Corporation affixed thereto.
BACKGROUND: COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: COUNCIL PRINCIPLES: SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload File Name Date By-law By- By-law_2020-033_RFP_2020-1000_Non- 2020-033 law 3/27/2020 Invasive_Vehicle_Detection_and_Adaptive_Controllers_with_Black_and_McDonald.doc By-law By- 2020-034 law 3/27/2020 By-law_2020-034_Appointment_to_Ec_Dev_Board.doc By-law By- By-law_2020-035_Interim_County_Librarian- 2020-035 law 3/27/2020 Director_of_Cultural_Services_Elizabeth_French-Gibson.doc BY-LAW NO. 2020-033
A BY-LAW TO AUTHORIZE THE CORPORATION OF THE COUNTY OF HURON TO ENTER INTO A CONTRACT WITH BLACK AND MCDONALD FOR RFP 2020-1000 - NON-INVASIVE VEHICLE DETECTION AND ADAPTIVE CONTROLLERS
WHEREAS Section 9 of the Municipal Act, 2001 , S.O. 2001, c.25 , as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act ;
AND WHEREAS Section 5(3) of the Municipal Act, 2001 , S.O. 2001, c.25 , as amended provides that a municipal power shall be exercised by By-law;
AND WHEREAS The Council of the Corporation of the County of Huron adopted a recommendation on March 11, 2020 and agrees to enter into a contract with Black and McDonald for RFP 2020-1000 – Non-Invasive Vehicle Detection and Adaptive Controllers.
NOW, THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF HURON HEREBY ENACTS:
1. That Council hereby approves entering into a contract for RFP 2020-1000 Non-Invasive Vehicle Detection and Adaptive Controllers with Black and McDonald attached hereto as Schedule “A” and forms part of this By-law.
2. That the Warden and the Clerk are hereby authorized to execute the contract for RFP 2020-1000 and any other required documentation.
3. That this By-law shall come into force and take effect as of its passing.
READ a first time this 1st day of April 2020. READ a second time this 1st day of April 2020. READ a third time this 1st day of April 2020.
Jim Ginn, Warden
Susan Cronin, County Clerk BY-LAW NO. 2020-034
A BY-LAW OF THE CORPORATION OF THE COUNTY OF HURON TO APPOINT CITIZENS TO VARIOUS BOARDS
WHEREAS the Council of the Corporation of the County of Huron wishes to appoint members to various committees and boards that are sanctioned by Council;
AND WHEREAS the appointments of citizens and members of Council to all other Committees be as follows and shall remain in effect until replacement appointments are made by By-Law ;
AND WHEREAS at the Council meeting of April 1, 2020 a report regarding the appointment of members to the Huron County Economic Development Board was considered;
NOW THEREFORE the Council of the Corporation of the County of Huron hereby enacts that the following be appointed to the Huron County Economic Development Board – John Kiser, Leanne Kavanagh, Jason Oud and Liz Ihrig to fill the positions vacated by Steven Baker, James Eddington, Maureen Nummelin and Peter Smith.
1. That the term of this appointment shall be until December 2022.
2. That this By-law shall come into force and take effect as of its passing.
READ a first time this 1st day of April 2020. READ a second time this 1st day of April 2020. READ a third time this 1st day of April 2020.
Jim Ginn, Warden
Susan Cronin, County Clerk
BY-LAW NO. 2020-035
A BY-LAW OF THE CORPORATION OF THE COUNTY OF HURON TO APPOINT AN INTERIM DIRECTOR OF CULTURAL SERVICES AND CONFIRM THE APPOINTMENT OF AN INTERIM CHIEF EXECUTIVE OFFICER OF THE HURON COUNTY LIBRARY BOARD
WHEREAS Section 15 (2) of the Public Libraries Act states: A board shall appoint a chief executive officer who shall have general supervision over and direction of the operations of the public library and its staff, shall attend all board meetings and shall have the other powers and duties that the board assigns to him or her from time to time. R.S.O. 1990, c. P.44, s. 15 (2).
AND WHEREAS The Corporation of the County of Huron confirms the Huron County Library Board’s appointment in accordance with Section 15(2) of the Public Libraries Act ; to appoint Elizabeth French-Gibson as the Interim Chief Executive Officer of the Huron County Library Board;
AND WHEREAS The Corporation of the County of Huron hereby appoints Elizabeth French-Gibson as the Interim Director of Cultural Services of the Corporation of the County of Huron;
NOW, THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF HURON HEREBY ENACTS:
1. That Elizabeth French-Gibson be and is hereby appointed the Interim Director of Cultural Services of the Corporation of the County of Huron and she will fulfil her duties as outlined in the job description of the Director of Cultural Services of the Corporation of the County of Huron and such other duties as may be assigned to her by Council from time to time.
2. That the Interim Director of Cultural Services of the Corporation of the County of Huron shall report to the Chief Administrative Officer of the Corporation of the County of Huron.
3. That the salary paid to the Interim Director of Cultural Services of the Corporation of the County of Huron and the Interim Chief Executive Officer of the Huron County Library Board for carrying out duties shall be determined by Council from time to time.
4. That this By-law shall come into force and take effect the 23 rd day of July 2020 and By-law 2018-035 is repealed on the 23 rd day of July 2020.
READ a first time this 1st day of April 2020. READ a second time this 1st day of April 2020. READ a third time this 1st day of April 2020.
Jim Ginn, Warden
Susan Cronin, County Clerk CORPORATION OF THE COUNTY OF HURON TO: Warden and Members of Council FROM: Clerk's Office DATE: 4/1/2020 SUBJECT:
RECOMMENDATION: RECOMMENDED MOTION: THAT: By-Law No. 2020-036; being a By-law of the Corporation of the County of Huron to confirm the proceedings of the Council of the Corporation of the County of Huron, be introduced, be given a first, second and third reading in accordance with Part 14 of the Procedural By-law for the County of Huron, Section 1, Subsection 2; AND FURTHER THAT: By-law No. 2020-036; as read a third time; be passed, signed by the Warden and the Clerk, and the Seal of the Corporation affixed thereto.
BACKGROUND: COMMENTS: OTHERS CONSULTED: IT IMPACTS
FINANCIAL IMPACTS: COUNCIL PRINCIPLES: SMT VALUES: SMT MANTRAS: ATTACHMENTS: Description Type Upload Date File Name Confirmatory By- By-law_2020- law 2020-036 By-law 3/27/2020 036_Confirmatory.doc BY-LAW NO. 2020-036
A BY-LAW OF THE CORPORATION OF THE COUNTY OF HURON TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE COUNTY OF HURON
WHEREAS by Section 5(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended , the powers of a municipality shall be exercised by its Council;
AND WHEREAS by Section 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended , a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 9, shall be exercised by By-law unless the municipality is specifically authorized to do otherwise;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Corporation of the County of Huron be confirmed and adopted by By-law;
NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF HURON ENACTS AS FOLLOWS:
1. The actions of the Council of the Corporation of the County of Huron at its meeting held March 11, 2020; in respect of each resolution passed and other actions taken by the Council of the Corporation of the County of Huron at this meeting, are hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-law;
2. The Warden and proper officials of the Corporation of the County of Huron are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of the Corporation of the County of Huron referred to in the preceding section hereof;
3. The Warden and County Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Huron.
READ a first time this 1st day of Arpil 2020. READ a second time this 1st day of April 2020. READ a third time this 1st day of April 2020.
Warden Jim Ginn
Susan Cronin, County Clerk