FarmHouse International Fraternity Structure Diagram
FARMHOUSE CHAPTERS Twenty Eight (28) Chapters One (1) Colony (not eligible to vote at Conclave)
CONCLAVE 1 delegate from each Chapter 1 delegate from each Association
FARMHOUSE ASSOCIATIONS Active Chapter Members Alumni & Associate Members of Chapter FarmHouse Alumni, Associate, and Elects Honorary Members who reside within the International state/province Board
Board Hires Executive Director INTERNATIONAL FRATERNITY INTERNATIONAL FRATERNITY STAFF BOARD Executive Director (Fraternity) Eight (8) alumni directors Educational Leadership Consultants (2) Two (2) undergraduate directors Office Manager One (1) non-voting ex-officio member Website Administrator
Board Hires Executive Director FARMHOUSE FOUNDATION FARMHOUSE FOUNDATION STAFF BOARD OF TRUSTEES Executive Director (Foundation) Nine (9) alumni volunteer trustees Director of Annual Fund & One (1) non-voting ex-officio member Communications Administrative Assistant
70 FarmHouse Support Structure
FARMHOUSE ASSOCIATIONS UNIVERSITY SUPPORT FH INTERNATIONAL PROGRAMS Charged with owning chapter house Fraternity Affairs Advisor - an Conclave and helping coordinate capital untapped resource by many FarmHouse Leadership Academy improvements/repairs Dean of Students, Dean of Agriculture Regional Leadership Conferences Support chapter in variety of ways important resources Recruitment assistance through FFA
FARMHOUSE CHAPTER ADVISORS REGIONAL ADVISORY COUNCILS Attend chapter meetings and offer Alumni volunteers who agree to assist advice, counsel one specific chapter year-round Advises local chapter and keeps Conduct consultation visit annually Association & International Maintains monthly contact Headquarters informed
Elects CHAPTER LEADERSHIP CONSULTANT FARMHOUSEInternational PARENTS' CLUB Full-time staff member who visits every Provides fundingBoard and support for FarmHouse chapter annually special projects Provides Chapter with requested For some, representative serves on the Chapter programming FH Association Board Focus of visit: Award of Excellence
FH INTERNATIONAL BOARD FARMHOUSE HOUSEMOTHER Hires Exec Dir and sets goals/vision Provides daily support for men & for Fraternity to achieve etiquette, social skills training Maintains regular contact w/Chapters Works with cook and kitchen manager and Associations on meal plans At least one chapter visit annually
FARMHOUSE HEADQUARTERS STAFF LOCAL FOUNDATION COUNCILS FARMHOUSE FOUNDATION Provides support/resources/services to May raise tax-deductible dollars Scholarships chapter leaders, associations, and through FarmHouse Foundation for Chapter Housing Support advisors educational purposes to build Leadership Conference grants Develops & coordinates programs endowments at local level Computer/technology support Recruitment/expansion assistance
71 FarmHouse Support Expectations
FARMHOUSE ASSOCIATIONS UNIVERSITY SUPPORT FH INTERNATIONAL PROGRAMS Pay rent on time Short monthly meetings with Greek 10% of members at Conclave Come prepared to meetings with bids, Life 20% of members at RLCs quotes, priorities for funding Invite key resource people to dinner - Ensure AFH Conference Policy Email chapter meeting minutes to Greek Advisor, Deans of Ag/Students followed Association Board IFC involvement/campus leadership Assist w/FFA Convention, as allows
FARMHOUSE CHAPTER ADVISORS REGIONAL ADVISORY COUNCILS Clear job description & role between Maintain monthly contact chapter and association Email minutes/chapter updates Good mtg planning - 1 hr meetings Schedule visit at beginning of semester Email minutes to advisors
Elects FARMHOUSEInternational PARENTS' CLUB CHAPTER LEADERSHIP CONSULTANT Receive newsletter/basicsBoard of FH info FarmHouse Communicate your chapter's needs Cost breakdown of house bills/dues Schedule individual meetings with Help schedule events/advance notice Chapter consultant Educate on hazing/alcohol policies Full chapter attendance at workshops
FH INTERNATIONAL BOARD FARMHOUSE HOUSEMOTHER Ensure policies are adhered to and hold Clear job description brothers accountable Make clear who reports to Utilize Award of Excellence as Open lines of communication planning tool Ask questions
FARMHOUSE HEADQUARTERS STAFF FARMHOUSE FOUNDATION LOCAL FOUNDATION COUNCILS Pay bills/complete reports on time Promote Undergraduate Challenge Learn who is Foundation Council Chair Familiarize yourself with and utilize Consider hosting Phone-A-Thon Learn whether funds are available and www.FarmHouse.org Share scholarship info w/all members what's available for program/needs If questions, call 800-722-1905 or Mail thank you notes to key donors email [email protected]
72 Acknowledgements
Many groups and organizations have contributed to the development of these materials. Special thanks for all of their contributions to: Kappa Sigma Triangle Pi Kappa Alpha Delta Tau Delta Theta Chi Sigma Alpha Epsilon Beta Theta Pi Sigma Chi Alpha Chi Omega Delta Sigma Phi