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Agenda Utility Board of the City of Key West, Fl Regular Meeting 5:00 P.M

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Agenda Utility Board of the City of Key West, Fl Regular Meeting 5:00 P.M AGENDA UTILITY BOARD OF THE CITY OF KEY WEST, FL REGULAR MEETING 5:00 P.M. - WEDNESDAY, MARCH 14, 2018 1001 JAMES STREET – KEYS ENERGY SERVICES BOARD ROOM 1. Pledge of Allegiance 2. Invocation 3. Mission and Vision 4. Roll Call 5. Set Agenda 6. Informational Items: a) Department Staff Report b) Power Supply Report – February c) Rate Comparison Report – January d) Financial and Operational Indicators – December e) Power Cost Adjustment (PCA) Update 7. Consent Agenda* a) Approve Minutes - Regular Utility Board Meeting – February 21, 2018 b) Approve Disbursement Report 8. Action Items a) Approval of Resolution #811 Adopting the Monroe County and Incorporated Municipalities Local Mitigation Strategy, 2015 Update dated November 2015 9. Public Input / Other Business 10. Adjournment * Item is considered to be routine and enacted by one motion with no separate discussion, unless requested by a Utility Board Member or citizen, in which event the item will be considered independently. Peter Batty, Chair ● Mona Clark, Vice Chair Charlie Bradford, Member ● Timothy Root, Member ● Steven Wells, Member Utility Board Meeting Feburary 2018 March 14, 2018 Transmission Outages Quantity 14 Transmission Significant Events 12 10 Date: 2/8/2018 @ 10:03 8 FKEC 138 kv line 5 6 4 Customers affected: 31875 (All) 4 2 2 2 Duration - 3 mins 1 1 2 1 Cause: Undetermined 0 Quantity Quantity Outages Of Date: 2/20/2018 @ 11:18 KDS to WSS (69KV LINE 1) 2017 2018 Customers Affected: 0 Duration: 27 min Cause: Possible Balloons Transmission Outages Duration 120 100 80 60 52 Distribution Significant Events SAIDI 40 36 Feeders- 3 Outage Outage Minutes 3 20 3 4 7 2 4 3 0 Date: 2/4/18 @ 8:11 PM 2017 2018 CKS Feeder 4 Customers affected: 168 Duration - 135 mins Cause: Faulty Equipment (Cond) Distribution Outages Date: 2/6/18 @ 4:02 AM Quantity 41 BPS Feeder 3 40 Customers affected: 1612 27 Duration: 7 min 30 Cause: Equipment Failure 20 15 12 13 Date: 2/27/18 @ 5:29 PM 9 6 10 3 7 4 2 2 5 2 WSS Feeder 2 0 0 1 0 Customers Affected: 1698 Quantity Quantity OutagesOf Duration - 98 mins Cause: Animal (Bird) 2017 2018 Laterals- 7 4 - Faulty Equipment 2 - Undetermined Distribution Outages 1 - Vehicle 100 Duration 77 Reclosures- 2 80 72 2 - Undetermined 59 60 40 18 16 14 16 20 11 SAIDI 7 2 0 Outage minutes Outage 2017 2018 Distribution Reclosures Quantity 140 120 100 80 60 40 22 22 Quantity Reclosers Quantity 20 13 9 9 11 2 0 SYSTEM LOAD STATISTIC 2018 Feburary Peak 109.54 2017 2018 2017 Feburary Peak 114.02 2018 YTD Peak 109.54 2017 Yearly Peak 148.7 Overall Peak (YR 2017) 148.67 BASE with Negative Fuel or Puchased Cost Adjustment KEY WEST ** BASE GAINESVILLE ** BASE FORT MEADE ** BASE BUSHNELL ** BASE VERO BEACH ** BASE STARKE BASE LEESBURG BASE with Negative Fuel or Puchased Cost Adjustment BLOUNTSTOWN BASE FORT PIERCE ** BASE OCALA Municipal$1 $114.24 = = Average Average ** BASE BARTOW ** BASE JACKSONVILLE BEACH ** BASE MOUNT DORA ** BASE WINTER PARK* Fuel, Purchased Power,or Cost Adjustment ** ** BASE GREEN COVE SPRINGS ** BASE HOMESTEAD ** BASE MOORE HAVEN ** BASE ALACHUA BASE TALLAHASSEE ** publicpower.com Association - Electric BASE NEWBERRY ** BASE LAKE WORTH ** BASE ST. CLOUD ** BASE JACKSONVILLE BASE with Negative Fuel or Puchased Cost Adjustment KISSIMMEE ** BASE WILLISTON ** BASE HAVANA BASE ORLANDO ** Municipal by: Florida Complied ** BASE NEW SMYRNA BEACH BASE CHATTAHOOCHEE fee average 6% franchiseIncludes ** * LowesttoHighestResidentialBillComparison,January2018 ** BASE CLEWISTON ---------- IOU Average = $1 = Average ----------- - IOU - - - - - - - - = $127.85 Average IOU ** BASE QUINCY ** BASE LAKELAND ** BASE WAUCHULA 90 80 70 60 50 40 30 20 10 160 150 140 130 120 110 100 $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh $/1,000kWh Utility Board of the City of Key West, Florida Financial Indicators For the Three Months Ended December 31, 2017 Electric Revenue Debt Service Coverage Ratio Budget Budget $25,309,602 1.25 -10% -9% -8% 8% 10% -20% 10% 20% Provide Acceptable Acceptable Explanation Monitor Variance Variance Favorable Provide Explanation Monitor Favorable X X $17,630,059 1.46 Avg PCA $2.97 is higher than budget of $1.58 = 167K; PCA overcollection ($4.3M); ($3.46M) Energy & Demand Other Operating Revenue Administrative & General O&M Expense Budget Budget $262,748 $3,571,160 -20% -15% -10% 10% 20% 10% 9% 8% -8% -10% Provide Acceptable Acceptable Provide Acceptable Acceptable Explanation Monitor Variance Variance Favorable Explanation Monitor Variance Variance Favorable X X $359,344 $3,145,398 Non-Operating Revenue & (Expense) Transmission O&M Expense Budget Budget ($333,922) $1,992,026 20% 15% 10% -10% -20% 20% 15% 10% -10% -20% Provide Acceptable Acceptable Provide Acceptable Acceptable Explanation Monitor Variance Variance Favorable Explanation Monitor Variance Variance Favorable X X ($1,723,743) $1,536,009 Hurricane expense net of estimated FEMA reimbursement Distribution O&M Expense Past Due Customers - YTD Budget Last Year $2,145,839 8,603 20% 15% 10% -10% -20% 12% 9% 6% -6% -12% Provide Acceptable Acceptable Acceptable Acceptable Explanation Monitor Variance Variance Favorable Unfavorable Variance Variance Favorable X X $1,893,693 10,585 Due to customers impacted by Irma Electric (kWh) Sales - YTD Purchased Power Expense - YTD Budget Budget 185,266,976 $15,456,044 -20% -10% -5% 5% 20% 20% 10% 10% -10% -20% Provide Acceptable Acceptable Acceptable Acceptable Explanation Monitor Variance Variance Favorable Unfavorable Variance Variance Favorable X X $155,104,472 $8,556,089 Decreased kWh sales due to Irma combined with lower energy and demand Decreased kWh sales due to Irma rates Agenda Item Summary Sheet Meeting Date: March 14, 2018 Proposer: Lynne E. Tejeda, General Manager & CEO Department: Executive Agenda Item #: 7a AGENDA ITEM WORDING: Approve the Minutes of the Regular Utility Board Meeting– February 21, 2018 REQUESTED ACTION: Approve the Minutes of the Regular Utility Board Meeting– February 21, 2018 FINANCIAL IMPACT: Total Cost: N/A Budgeted: N/A MINUTES FROM A REGULAR MEETING OF THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA, HELD AT 5:00 P.M. ON WEDNESDAY, FEBRUARY 21, 2018 KEYS ENERGY SERVICES BOARD ROOM 1001 JAMES STREET, KEY WEST, FLORIDA 1. Pledge of Allegiance 2. Invocation 3. Mission and Vision 4. Roll Call Present: Mr. Charlie Bradford, Ms. Mona Clark, Mr. Timothy Root, Mr. Steven Wells, Chairman Peter Batty. Also present at the meeting: Lynne Tejeda, General Manager & CEO; Jack Wetzler, Asst. General Manager & CFO; Nathan Eden, Utility Board Attorney; Dan Sabino, Engineering & Control Center and Julio Torrado, HR & Communications Director 5. Set Agenda 6. Recognition and Presentation: a) KEYS Outstanding Employee of the First Quarter – Chris Clynes 7. Informational Items: a) Department Staff Report b) Power Supply Report – January c) Generation Report – January d) Rate Comparison Report – December e) Request to use Service Building for Poll Location for 2018 Elections f) Vero Beach Sale Update 8. Consent Agenda* a) Approve Minutes - Regular Utility Board Meeting – January 24, 2018 b) Approve Minutes – Utility Board Insurance Workshop – January 24, 2018 c) Approve Disbursement Report d) Award Contract for Non-Conductive Perimeter Fence at the Kennedy Drive Substation, Bid #06-18 Motion: To Approve Consent Agenda, Moved by Mr. Bradford, Seconded by Mr. Root . Motion passed unanimously. Regular Utility Board Meeting Minutes Wednesday, February 21, 2018 Page 2 9. Public Input / Other Business 10. Adjournment Motion: To Adjourn the Regular Utility Board Meeting of February 21, 2018, at 5:05 p.m., Moved by Chairman Batty. APPROVE: ____________________________ Peter Batty, Chairman ATTEST: __________________________________ Lynne E. Tejeda, General Manager & CEO /ed UTILITY BOARD OF THE CITY OF KEY WEST AGENDA ITEM SUMMARY SHEET MEETING DATE: March 14, 2018 FROM: Jack Wetzler, Assistant General Manager & CFO AGENDA ITEM #: 7b PROPOSER: Lynne Tejeda, General Manager & CEO AGENDA ITEM WORDING: Approve Disbursement Report BRIEF BACKGROUND: Payments are processed under Section 11 of Florida Statute 69-1191 and in accordance with Resolution No. 679 approved October 13, 1999. Staff has processed payments from the Operation & Maintenance Fund, from the Renewal & Replacement Fund and the Construction Fund . Check Registers and listings are attached for review. Operation & Renewal & Maintenance Replacement Type of Disbursement Fund: Fund: Check Payments$ 5,730,410.10 $ 79,187.35 EFT Payments$ 451,104.74 $ 57,414.00 Electronic Payments 3,861,810.23 - Voided Checks (4,969.86) - Voided EFT Payments - - Total Disbursements$ 10,038,355.21 $ 136,601.35 STAFF RECOMMENDATION: Approve the Disbursement Report for the Operation & Maintenance Fund, Renewal & Replacement Fund DISPOSITION: Utility Board of the City of Key West Disbursement Report For the Period February 16, 2018 to March 8, 2018 Ref # Date Amount Payee Purpose O&M EFT Payments 697 02/22/18 24,640.00 ALTEC CAPITAL LEASE AGREEMENTS 698 02/22/18 3,677.00 AMERICAN FAMILY LIFE ASSUR CO INSURANCE PAID BY EMPLOYEE 699 02/22/18 812.50 CHOICE RADIO KEYS CORPORATION ADVERTISING 700 02/22/18 318.60 ESTEX MFG CO FACILITIES MATERIALS 701 02/22/18 545.00 KEY WEST TRANSFER STATION DISPOSAL SERVICES 702 02/22/18 845.37
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