Galleries Application Guidelines

Home , Avenue George V, Avenue Hoche, Grand Palais, Pont des Invalides

21-24 october 2021

GALLERIES

APPLICATION

fiac.com GUIDELINES © Marc Domage APPLICATION GUIDELINES please contact the Exhibitor Relations service: please contacttheExhibitorRelations For all queriesrelatingtoyourapplication, +33 (0)1475621 86 [email protected] Wednesday, October20 Vernissage Grand Palais Éphémère,Paris From Thursday, October 21 Public opening FIAC -47 application.fiac.com. All applicationsmustbefilledoutonouronlineapplicationformat Wednesday, May26 Application deadline • The applicationfeesarenon-refundable andareasfollows: Galleries maysubmitonlyoneproject foreachsector. to theGeneralSector. three emergingartistsintheirproject.Galleriesapplyingtothe Young GalleriesSectormayalsoapply art galleries.Thegallerieswillbenefitfromthefinancialsupport ofFIAC.Galleriesmaypresentup to The Young GalleriesSector, whichreplacestheLafayetteSector, showcasestenyoungcontemporary to theGeneralSectorofFIAC. a balancedpanoramaofartisticcreationfrommodernmasterstothemostemergingtrends.Editorsmayapply artpresenting GeneralSectorwillfeaturesome140galleriesspecialisinginmodernandcontemporary FIAC’s The application feemustbepaidonlinebycredit card (Visa orMasterCard only). • APPLICATION FEES YOUNG GALLERIESSECTOR GENERAL SECTOR € € and theLafayetteSector; 410 excl. taxonapplicationsfortheGeneral SectororforanapplicationtotheGeneral 205 excl. taxonapplications fortheLafayetteSectoronly. th edition th 2021 th st toSunday, October 24 th

2 GRAND PALAIS éPHéMèRE

From 2021, due to comprehensive renovation works in the Grand Palais, FIAC takes place in the Grand Palais Éphémère, situated on the Champ-de-Mars, near the Eiffel Tower in the heart of Paris. The Grand Palais Éphémère houses the major art, fashion and sporting events traditionally held in the Nave of the Grand Palais. During FIAC and Paris Photo, the Grand Palais Éphémère will be embellished with an additional space, the Galerie Eiffel, in its direct extension on the Eiffel Tower side.

Designed by world-renowned French architect Jean-Michel Wilmotte, the Grand Palais Éphémère is a temporary, reusable building combining tradition and modernity; a technological and engineering feat which responds to imperatives of sustainability and eco-responsibility. Conceived as a modular building, it will be dismantled after the 2024 Olympic Games and reinstalled, fully34 or partially, on new sites depending on the requirements of the cultural and sporting3 events in other cities or regions. The Grand Palais Éphémère provides a prestigious venue in an ideal setting. Its aura and standing are completely aligned with FIAC’s requirements as one

of the most important fairs in the world. & Associés Architectes © Wilmotte 3 AVENUE CARNOT

AVENUE DE LA GRANDE ARMEE

AVENUE DE WAGRAM

PLACE AVENUE HOCHE N D IED LA U E FR A V EN

A V E N U CHARLES DE GAULLE E D ES C A H A V M AVENUE D'IENA P E S - N E LY U S E E ES

M AVENUE VICTOR HUGO A

C E A

AVENUE KLEBER U R U E

D U

F A N U

O B O

N U

R G PLACE DE L'OPERA I A G BOULEVARD MAGENTA T V A S E M A N I E N T U U N - AVENUE DE L'OPÉRA E E H V O A N E G O PL M E R É TE O

U R D G

E G R U O B V U FA

U D RUE DE LA PAIX BOULEVARD ST-MARTIN E U R

PLACE PLACE DE LA

BIBLIOTHEQUE AVENUE DES CHAMPS - ELYSEES VENDOME A AVENUE DE L'OPERA NATIONALE REPUBLIQUE

E AVENUE MONTAIGNE N LE P RUE BÉRANGER A U M V E E N U E T E D E U G LA D B O R E EP U U O B B E L LIQ RUE DE RIVOLI O E U R E PLACE U V U G R AVENUE CARNOT A DE LA L R E AVENUE DE LA GRANDE ARMEE E D

AVENUE DE WAGRAM CONCORDE V A V PLACE AVENUE HOCHE ND O RIEDLA R CHARLES DE GAULE ENUE F GRANDAvenue d'Eylau PALAIS AV L D ÉTOILE RER T AV RUE DE CASTIGLIONE A EN CHARLES DE GAULLE UE DE I S A CH R A AVENUE D'IENA V M P E S N - E E LY CHAUSSÉE D’ANTIN D U SE E E S M AVENUE VICTOR HUGO LAFAYETTE A U R C Av. du President Wilson E Avenue Kleber A AVENUE KLEBER U RU AVENUE MONTAIGNE

D U

F A N U

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O N T U AVENUE GEORGE V G R PLACE DE L'OPERA éPHéMèRE I G T BOULEVARD MAGENTA A E M S A E IN U T OPÉRA M N - E AVENUE DE L'OPÉRA V H A O

N R O LE MP RÉ E T P P U

D U

o G L FRANKLIN D. ROOSEVELT UR O B n AU E

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Pont de l'Alma DU t RUE DE LA PAIX

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R d

CLEMENCEAU PLACE e PLACE s

DE LA D AVENUE GEORGE V AVENUE DES CHAMPS - ELYSEES VENDOME BIBLIOTHEQUE AVENUE DE L'OPERA map NATIONALE REPUBLIQUE AVENUE MONTAIGNE I

E CONCORDE LE n P RUE BÉRANGER A M VE TE NUE v

DE U LA D BO R Avenue du Président Wilson E a PU

Avenue Georges Mandel B U B E LI O L QU PLACE RUE DE RIVOLI U E E

Av. Albert-de-mun V U l R A L DE LA R i

T E D V d CONCORDE A V O U R AVENUE D'EYLAU D L e T RUE DE CASTIGLIONE A Q Place du Avenue d'Iena I R Pont Alexandre-III

E s AV. DU PRESIDENT WILSON Avenue de New York TUILLERIES D U

U R AVENUE KLEBER AVENUE MONTAIGNE A

T Trocadéro E I

M E RUE DE TURENNE DE RUE

Pont des Invalides Pass. Debilly P L E ALMA MARCEAUPont de l'Alma D N et du TROCADÉRO IÉNA E K AVENUE DUAV. ALBERT-DE-MUN PRESIDENT WILSON OR S AVENUE GEORGES MANDEL -Y Pont de la Concorde

W N NE Quai d’Orsay

AVENUE D'IENA E Q PLACE DU D Pont Alexandre-III U 11 Novembre E AI T TROCADERO ET U N Pass. Debilly D Quai d’Orsay U VE E

DU 11 NOVEMBRE S E A Pont de la Concorde QUAI D'ORSAY D'ORSAY TU LES HALLES I RUE DE BEAUBOURG QUAI I RUE DE BEAUBOURG LE PALAIS ROYAL L ANLY RIE E K BR S BOULEVARD DE SEBASTOPOL R AI R O U MUSÉE DU LOUVRE Y Q - RER RUE ST HONORÉ I PONT DE L’ALMA RUE DE RIVOLI RUE DU LOUVRE E W BOULEVARD DE SEBASTOPOL AV. GUSTAVE-V-DE-SUEDE E RER RAMBUTEAU S N

R E ME QU U D A O I D A L AV. ALBERT-1 E INVALIDES N U AT Pont Solférino A AV. DES NATIONS-UNIES U O P N RUE DE L'UNIVERSITÉ RUE DE LE Quai Branly E E L'UNIVER LOUVRE RIVOLI U V SITÉ FR EN R AN ER A UE D R AV E L'UNIV CE U -DE-MONACO SITÉ ERSITÉ E VER RA RUE ST HONORÉ NI M 'U B TURENNE DE RUE L UTE Pont d'Iena E A RUE DU LOUVRE D B MUSÉE D’ORSAY U RUE DE RIVOLI O UE R U L E V RER Pont Royal R A QU U R AI E D Y D U RUE DE RIVOLI L LOUV D N RE A S E Av. Gustave-V-de-Suède A RUE DES ARCHIVES S R B I RUE VIEILLE DU TEMPLE N I Pont du Carroussel F A T R

A U - N Q G RUE DU RENARD C QUAI MALAQUAIS CHÂTELET E QUAI DE LA MEGISSERIE S LES INVALIDES R R Q

M U - E B Av. Des Nations-unies Pont des Arts RUE DU TEMPLE A DE O U U I N L'U RG A N E Voie Georges Pompidou IV O ER IS I Av. Albert-1 S IT HÔTEL DE VILLE É QUAI DE CONTI

N QUAI DE GEVRES R I Pont Neuf A O Pont Solférino

RUE DE RIVOLI BOULEVARD BEAUMARCHAIS TURENNE DE RUE T U E L O A R Pont de Bir-Hakeim I I

O L

D er

CHAMP D

N Rue de l’Université R E

Pont au Change Q E E

A S DE U L

O C -de-Monaco MARS I I CHAMP DE MARS R ST PAUL D D Pont R F F Notre-Dame R RER E E

R S V A TOUR EIFFEL RUE DU BAC R D H G A E R C Rue de l’Université R S I A A R N N BOULEVARD SAINT - GERMAIN V E T R D T Avenue Paul Doumer E E C S Pont d'Arcole L U D Q U RUE BONAPARTE U Avenue de New York A R O E U R O A G B E LA U QUAI DU MARCHE NEUF V E S QUAI DE T L BOULEVARD RASPAIL I N Pont Saint-Michel L'HOTEL DEVILLE E R S U D RUE SAINT - ANTOINE O A

CATHÉDRALE B E BOULEVARD DES INVALIDES QUAI ST MICHEL U M NOTRE-DAME R Pont Louis Philippe BASTILLE B R QUAI DES CELESTINS Petit pont U Voie Georges Pompidou RER Q ST-GERMAIN-DES-PRÉS U A T U I D Pont St-Louis E E Pont Au Double Pont d'Iena M B A BOULEVARD SAINT - GERMAIN ST MICHEL O N

Pont Marie U E TB E L O LO R U AVENUE DU PRESIDENT KENNEDY E

R D Q BOULEVARD HENRI IV U U

U E F RUE DE A U A U

B Ile aux cygnes D OU I R G E

ODÉON

D S A IN L E C T-A D S H N A T QUAI DE LA TOURNELLE O IN E LYON R E BOULEVARD SAINT - GERMAIN C E N Pont Royal

E E T L V O E R Pont de Grenelle GRENELLE S N T

Pont de la Tournelle Pont de Sully

I N

DE BLVD BOURDON Q U A S

L E A QUAI E STATUE H R BOULEVARD RASPAIL Pont de Sully BOULEVARD DE LA BASTILLE I C DE LA LIBERTE I

M Passerelle D PLACE - D RUE DE RIVOLI T de l'Arsenal U U FERNAND FOREST N I

A QUAI HENRI IV

CENTRE COMMERCIAL O

U R D V D

R N R

I BEAUGRENELLE A E L L V SEINE O E

E R E - S • • • • • L QUAI SAINT-BERNARD U CITROEN U R JARDIN D RUE DES ARCHIVES S O E

L A N B DU E U

N ANDRE LUXEMBOURG E V I Quai Branly A

RUE VIEILLE DU TEMPLE N N Pont Mirabeau QUAI Pont Morland T Pont du Carroussel F E R A V - O IE

RUE GUYNEMER G

RUE DU RENARD C QUAI DE LA RAPÉE QUAI MALAQUAIS MA Z S JUSSIEU A E QUAI DE LA MEGISSERIE S Pont d'Austerlitz R R U - LES INVALIDES M E B D Pont des Arts RUE DU TEMPLE O Voie Georges Pompidou A E U I N L R VAVIN QUAI ' U N G DE LA PLACE MONGE Pont Charles de Gaulle E BOULEVARD SAINT-MICHEL IV O Avenue de la Bourdonnais RAPEE ER IS GARE D’AUSTERLITZ S IT É Av. Gustave-Eiffel QUAI DE CONTI

QUAI DE GEVRES

R I Pont Neuf O

PONT DE BERCY

Q RUE DE RIVOLI N

BOULEVARD BEAUMARCHAIS TURENNE DE RUE U E QUAI DE BERCY L A R

Pont de Bir-Hakeim I I CHAMP S O D E DE D N Pont au Change R Passerelle D Q E MARS Allée Adrienne-Lecouvreur I E Simone de Beauvoir S A L U QUAI FRANÇOIS MAURIAC L

A H A O I C I V R D CHAMP DE MARS ECOLE D R RER Pont F Notre-Dame N E E R TOUR EIFFEL MILITAIRE Pont de Tolbiac I S V A

QUAI PANHARD ET LEVASSOR R D H G E R S R C I AV. DES TERROIRS DE FRANCE S E A A R N D BOULEVARD SAINT - GERMAIN V E T D E T E Av. Anatole-France S Pont d'Arcole L U D Q RUE BONAPARTE D U A R O R R U O G A B A Av. Pierre-Loti A L U V Pont National QUAI DU MARCHE NEUF QUAI DE E V S T BOULEVARD RASPAIL L E I N Pont Saint-Michel E L L'HOTEL DEVILLE U S D

U RUE SAINT - ANTOINE O B O CATHÉDRALE E B QUAI ST MICHEL U NOTRE-DAME R 4 Pont Louis Philippe QUAI DES CELESTINS Petit pont Voie Georges Pompidou Q Avenue du President Kennedy U A Place Joffre I D Pont St-Louis E Pont Au Double

M BOULEVARD SAINT - GERMAIN O N T Pont Marie B E LL R O U E

R D Ecole Militaire Q BOULEVARD HENRI IV U U

U E F RU A U A Ile aux cygnes BO E D U I R LE G E L D D S A TI IN E E LYON C T- A S H N A TO QUAI DE LA TOURNELLE BAS IN R E

BOULEVARD SAINT - GERMAIN E C N E T L O

Pont de Grenelle GRENELLE S N

Pont de la Tournelle Pont de Sully T I N DE BLVD BOURDON

QUAI E STATUE H BOULEVARD RASPAIL Pont de Sully C BOULEVARD DE LA DE LA LIBERTE I

PLACE M Passerelle - T de l'Arsenal FERNAND FOREST N I

A QUAI HENRI IV

CENTRE COMMERCIAL

R BEAUGRENELLE IN A L L SEINE V O R • E - • • • • L QUAI SAINT-BERNARD U CITROEN U R JARDIN D O E B L

DU E U N ANDRE E LUXEMBOURG V A

Pont Mirabeau QUAI Pont Morland

V O IE

RUE GUYNEMER

M A Z A S Pont d'Austerlitz

QUAI DE LA RAPEE

Pont Charles de Gaulle

BOULEVARD SAINT-MICHEL

PONT DE BERCY

QUAI DE BERCY

r voi

Passerelle de Beau ne Simo

QUAI

FRANÇOIS MAURIAC

CE N Pont de Tolbiac

FRA

QUAI PANHARD ET LEVASSOR RS DE

TERROI

AV. DES

Pont National 5

Avenue Joffre Main entrance A A A B B B C C C Towards Avenue de Suffren Towards Towards Avenue de la Bourdonnais Towards E D E D E D F G F G Galerie Eiffel F G

MAP éPHéMèRE GRAND PALAIS GRAND Eiffel Tower Towards the the Towards © Patrick Tourneboeuf / Tendance Floue © Patrick Tourneboeuf / Tendance Floue construction construction éPHéMèRE PALAIS PALAIS under under GRAND

© Wilmotte & Associés Architectes © Wilmotte & Associés Architectes 6 M booth communicated inJune. works (€800excl. taxperpack)andbyfeaturepacks. Optionalfeaturesandcorrespondingpriceswillbe This packagecanthenbesupplemented, uponorderfromthegallery, withoneortwopacks of5additional > October duringthefair. Participation ismandatory. Galleries acceptedatFIAC2021willalsoparticipateinOnline Viewing whichwilltakeplacein Rooms receive yourstandarea andlocation. If oneofthesesurcharges thespaceproposed concerns toyou, itsexact amountwillbespecified whenyou > > Following surchargeswillapplyonboothslocatedthealleysA,B,C,D&EofGrandPalais Éphémère: S booth • • Exhibitionspacedimensions:from18m²to65 • ThegalleriesoftheGeneralSectorwillbedeployedinGrandPalais ÉphémèreandtheGalerieEiffel. L booth XL booth FIAC ONLINEVIEWINGROOMS SURCHARGES FOR EXHIBITIONSPACES LOCATED INTHENAVE BOOTHS’ DIMENSIONS&PRICES the ratestoboothsizes. Booth rentalratepersqm:introducedin2018,FIACcontinuestoapplyitsnewpricingsystem,whichadjusts - - (cf. above). The OVR participationfeeincludes5artworksandisindexed tothesizeofstandoccupiedbygallery Cornersurcharges: tax forSboothsandanadditional€ Sqm surcharges:Anincreaseofthepricepersqmto€640excl. tax(i.e.anadditional € Anincreaseof8%shallapplytocornerlocationssituatedonalleysthataremorethan5mwide Anincreaseof4%shallapplytocornerlocationssituatedonalleysthatarelessthan5mwide From 22m²to44.99 From 18m²to21.99 From 45m²to59.99 More than60m² 60 persqmexcl. taxforMbooths) € € € € Price perm² 580 excl. tax 550 excl. tax 640 excl. tax 690 excl. tax Pack OVR Price € € € € 1 000excl. tax 1 400excl. tax 1 800excl. tax 800 excl. tax 90 persqmexcl.

© Marc Domage GENERAL SECTOR 7 obtain anypricereduction orcompensation ofanykind. or exhibition zoneforwhatever reason doesnotgrantyoutherighttocancelyourparticipation nor In caseofacceptance,ourinabilitytosatisfyaspecialrequest ofstandsurfaceand/orlocationand/ > > > Applications feesaretobepaidincludingVAT forFrenchgalleries. • • EUgalleriesprovidingavalidVAT numberareexempt fromFrenchVAT. • VAT application. indicatedinthegallery’s oftheservice, VAT istobepaidbythebeneficiary applies asfollows: individually andpaytheapplicationfee. mustreturntheirapplicationrequest committee accordingtothenormalapplicationprocedure.Each gallery You is acceptedbytheselection areallowedtoshareanexhibition spaceontheconditionthateachgallery BOOTH LOCATION VAT ONBOOTHS’ PRICES BOOTH SHARING they areliablefortaxesintheirhomecountry. Galleries fromoutsidetheEUareexempt fromVAT. OntheirfirstparticipationinFIAC,theymustprovethat French gallerieswillbechargedwithVAT. will be notified to the gallery inJuly.will benotifiedtothegallery The preciseboothlocation,itsexact dimensionsandwhereapplicablethedifferentsurchargesinNave willbelocatedannouncedwiththeresultsinMay.gallery If yourapplicationisacceptedbytheSelectionCommittee,exhibition zonewheretheboothof when applying. Galleries arenotallowedtochoosetheirexhibition zone(GrandPalais ÉphémèreorGalerieEiffel)

© Marc Domage GENERAL SECTOR 8 © Marc Domage Galleries Sector Young Total = The selectedgallerieswillshowintheGalerieEiffelofGrandPalais Éphémère. proposed specificallyforFIAC2021. onthebasisofqualitytheirexhibition programmeandaproject selected byanindependentjury The Young GalleriesSectorprovidessignificantfinancialsupportfortenFrenchandforeignyounggalleries the emergingtalentsofinternationalartscene. With thesectorYoung GalleriesSector,whichreplacestheLafayetteSector, FIACrenewsitscommitmentto FIAC OVR Participation Young GalleriesSectorDiscount Exhibition spaceoccupiedbythegallery • Boothsrentalrate: • • • Galleriesmusthavebeenfoundedduringorafter2010; The Young GalleriesSectorapplicationcriteriaareasfollows: BOOTH RENTAL RATE APPLICATION CRITERIA and planofthebootharecommunicatedinJuly. Exhibition spacedimensions:20m²-boothsareusually4.75mdeepx4.25mlarge.Theexact dimensions The exhibition projectmustpresentone,twoorthreeemergingartistsrepresentedbythegallery; 20 m²x€550=11,000.00excl. tax € 5,500.00excl.- 50%=€ tax = €800.00excl. tax e 6,300.00 excl.tax

9 © Marc Domage Galleries Sector Young Applications feesaretobepaidincludingVAT forFrenchgalleries. • • EUgalleriesprovidingavalidVAT numberareexempt fromFrenchVAT. • VAT application. indicatedinthegallery’s oftheservice, VAT istobepaidbythebeneficiary appliesasfollows: candidates are encouragedtoapplysimultaneouslyforaspaceintheGeneralSector. Given thestrong interest inthissectorandthelimitednumberofplacesavailable(10), communicated inJune. works (€800excl. taxperpack)andbyfeaturepacks.Optionalfeaturescorrespondingpriceswillbe This packagecanthenbesupplemented,uponorderfromthegallery, withoneortwopacksof5additional > TheparticipationfeeduefortheOVR ise October duringthefair. Participation ismandatory. Galleries acceptedatFIAC2021willalsoparticipateinOnlineViewing whichwilltakeplacein Rooms In theYoung GalleriesSector, galleriesarenotallowedtoshareanexhibition spacewithanothergallery. VAT ONBOOTHS’ PRICES FIAC ONLINEVIEWINGROOMS BOOTH SHARING they areliablefortaxesintheirhomecountry. Galleries fromoutsidetheEUareexempt fromVAT. OntheirfirstparticipationinFIAC,theymustprovethat French gallerieswillbechargedwithVAT. 800excl. taxandincludes5artworks. 10 © Marc Domage & SELECTION APPLICATION PROCESS • Boothsignage • Spotlightallocation • • willbenotifiedtothegalleriesinJune2021. • Results • • 6. 5. Payment oftheapplicationfees 4. For theGeneralSector and/or theYoung GalleriesSector: artists 3. Listofthegallery’s Presentation: 2. Gallery 1. GeneralInformation The onlineapplicationrequiresyoutocompletethefollowinginformationatwww.application.fiac.com: ONLINEAPPLICATION PARTICIPATION PACKAGE SELECTIONPROCESS ANDATTRIBUTION OFPLACEMENTS Perimeter walls,paintedwhite gallery selectedbytheSelectionCommittees. gallery Committee ortheSelectionforYoung GalleriesSector. Onlyonestandwillbeofferedforeach Application doesnotautomaticallyresultinadmissiontoFIAC.Admission isdecidedbytheFIACSelection reduction orcompensationof any kind. location forwhateverreason,doesnotgrantyoutherighttocancel yourparticipationnorobtainanyprice amount duewillberecalculated.Ourinabilitytosatisfyaspecial requestofstandsurfaceareaand/or availability andtechnicalconstraints,youmaybeofferedadifferent exhibition space.Inthiscase, thetotal effortwillbemadetosatisfyyourinitialrequest;however,attribution anditslocation.Every owingto If yourapplicationisacceptedbytheSelectionCommittee,youwill receivenotificationofyourstand isdecidedduring theSelectionCommittee. The locationoftheexhibition spaceattributedtoeachgallery must besignedandreturnedbyemail([email protected]) byWednesday, May26 The “Application Form” summarisesyourapplicationaswelltheregulationsofFIAC.Acopythisdocument Upon completionofallthesections,youwillbeabletodownloadyour“Application Form” inPDFformat. • Requested standsize(fortheGeneralSector) • Requested • Aminimumof5JPEGimages • Thelistofartistsexhibited • AdescriptionofwhatyouwouldliketoshowatFIAC2021 in2020and in2021 • Thelistofexhibitions heldat the gallery • Thelistofartfairparticipationssince2018 ofthegallery • Thehistory contactdetailsandbillinginformation. • Gallery • Promotionalmaterial (printandweb) • Badgesandinvitations • WiFi th 2021.

11 © Marc Domage © Marc Domage - Thebalanceon October16 - Aseconddepositof40%bySeptember 10 - Afirstdepositof40%byJune30 exceptionally amendedasfollows: the currenthealthandeconomic context, the paymentscheduleis For galleriesacceptedatFIAC2021,andinordertotake into account PAYMENT SCHEDULE pandemic context Clauses specific to the - For aninternationalexhibitor withnorepresentationinFrancewho cancelsitsparticipationduetoCOVID 19: - Intheeventofcancellation showduetotheCovid-19pandemic, pack, whicharenon-refundable) will bereimbursedinthefollowingcases: The feespaidbytheexhibitor totheorganizerinexecution ofthisapplication(deductionmade of theapplicationfeesandOVR REFUND TERMSANDCONDITIONS • oforiginforbidsanexhibitor• TheFrenchgovernmentand/or thegovernmentofexhibitor’s fromtravellingtoFrance, country their returnfrom France. oforiginupon A quarantineisrequired eitherbytheFrenchgovernment upontheexhibitor’s arrivalinFrance orbytheircountry 12 Article 2 - Surveillance of works of art and equipment require and undertakes not to hold the organizer liable or to claim any its possible postponement, cancellation, etc. They will continue to be – Liability reimbursement on this basis. performed and their price will be due in full. For the above-mentioned reasons, artworks and all An application exists for each section of FIAC. The gallery chooses the Article 4 - Works of art on display of the elements and equipment brought to its stand application form for the desired section and sends it to the organiser Sound and light works, and/or works that may present a danger for throughout the fair shall remain the exhibitor’s sole duly completed and signed, together with full payment of the appli- visitors, the surrounding environment, or the exhibition site require responsibility and risk 24 hours a day, 7 days a week, cation fee. All applications must reach the organiser before the stated specific validation and installation. The organiser reserves the right to during transport to and from the venue (stand includ- deadline. For reasons of availability or technical constraints, an exhi- remove or modify the placement of any such works that might present SPECIAL ed), handling, installation, and dismantling included. bition space that differs from that originally requested by the gallery a danger to visitors, the surrounding environment, or the exhibition Under no circumstances shall the organiser be held lia- may be proposed, or placement in another section may be offered. site (notably artworks containing sharp objects, electrical installations, ble concerning any of these elements. Participation in one or several editions of FIAC does not guarantee the REGULATIONS naked bulbs within reach of the public, water features, and so on). The Once again, we draw the exhibitor’s particular attention exhibitor automatic selection for the following year. Exhibition space presentation of any artwork of this type must involve prior presentation to the fact that the buildings and premises in which FIAC placements for individual galleries vary from year to year. Under no of these characteristics, of the conditions of display envisaged in order is held, due in particular to their age and/or their atyp- circumstances can a stand placement be considered as automatically to avoid causing any damage of any kind (cordoning off, additional ical nature inherent to the event, may expose artworks renewable from one year to the next by a particular gallery. protections, etc.) and for dangerous artworks, appropriate installation and other equipment to accidents (falls, winds, flood- Only applications including all information requested on the applica- is compulsory. ing, leaks, condensation, fire, humidity, temperatures, tion website will be considered by the committee. If the application is The organiser may have cause to request the displacement and/or re- luminosity, theft, loss, etc.). In particular, the exhibitor incomplete, the Selection Committee may request additional informa- Article 1 – Introduction moval of the artworks concerned and/or the installation of appropriate is informed that the structures hosting FIAC may suffer tion relevant to the activity of the gallery and/or its efforts pertaining FIAC is organised by Reed Expositions France, SAS [simplified joint- measures, which the exhibitor agrees to implement without delay. This from waterproofing and condensation problems, which to the ongoing promotion of modern and/or contemporary art. The stock company] with a capital of 90 000 000 EUR, with a registered clause shall not be interpreted as creating a general obligation for the may result in rainwater leakages. gallery must prove their registration with the Chamber of Commerce office located at 52 Quai de Dion Bouton 92800 Puteaux - France, organiser to monitor that the artworks on display present no form of The exhibitor expressly accepts sole responsibility for of their city of origin. Galleries must demonstrate that they have been registered at the Commerce et des Sociétés de Nanterre under the danger, disturbance, or risk of damage. providing cover for all of the risks thereof. While re- consistently involved in the promotion of art of the 20th and 21st cen- number 410 219 364. Artworks are exhibited at all events under the Exhibitor’s sole respon- specting the security regulations, they must take all turies, or of modern and contemporary design (exhibitions, catalogues, FIAC is an annual, commercial, and historical event, dedicated to the sibility and surveillance. measures likely to protect the artworks and equipment press kits etc.). galleries of modern and contemporary art, and design, as well as art, against said risks; under no circumstances shall these FIAC may exceptionally accept private art dealers provided that they are multiples and artists’ books publishers, registered with the Paris Trade Article 5 - Selection committee measures be incumbent to the organiser. It is notably able to prove regular and long-term activity in professional art circles and Register. The objective of FIAC is the promotion and sale of modern and The role of the Selection Committee is essential in that it is the guar- the exhibitor’s role to decide the conditions of surveil- are acknowledged on the international art scene, and if their presence contemporary artworks. antor of the quality and coherency of the content presented by FIAC. lance of said artworks and equipment (such as secure constitutes an unquestionable advantage for the event. Besides the galleries, FIAC reserves the right to host institutions and The FIAC selection committee consists of directors of French and in- hanging, assigning of its own guards at the stand, etc.) Under no circumstances shall participation in the fair be made depen- foundations involved in the dissemination of modern and contempo- ternational galleries, representative of the principal artistic currents including transport, assembly and dismantling. dent on specific desires, conditions or restrictions regarding any stand rary art and art booksellers. Certain exhibition spaces can be attributed presented at FIAC. The list of its members is available from the or- Insofar as necessary, all of the above shall apply placements that the exhibitor may have mentioned on his/her application to media organisations participating in the promotion of contemporary ganiser on request. All applications are examined by the committee, through express exemption from any conflicting legal form. Except for those applications refused by the Selection Committee, art and of the event. which then selects the galleries who will be admitted to exhibit at FIAC. provision(s). all applications to participate in FIAC received by the organiser constitute FIAC’s objective is twofold: it is both a commercial event, enabling its Selection criteria are diverse and include the gallery’s history, the list Finally, the exhibitor is reminded that the insurance a firm and irrevocable commitment on the part of the exhibitor to pay all exhibitors to promote and sell works of modern and contemporary art, of artists represented by the gallery, the regularity and quality of its subscribed to via the organiser does not cover the art- costs for exhibition space hiring and additional charges. and an artistic event belonging to the cultural dynamic of Paris, its exhibition programme and the exhibition project submitted for FIAC. works and that is therefore the exhibitor’s role to insure Committee meetings are held in camera; the nature and content of all emblematic venues and its heritage. Article 7 - Exhibition space sharing them, by communicating all pertinent information to its discussions is strictly confidential. The sites occupied by FIAC are therefore historical monuments and/ Exhibition space sharing is permitted in the General Sector on the con- insurer, notably the information contained in the special The composition and the operational specificities of the Selection Com- or temporary structures located in prestigious locations in Paris, thus dition that each gallery is accepted by the Selection Committee accord- and general condition of the Fair. mittee of the Young Galleries Sector are available from the organiser. atypical and presenting by the same occasion strong constraints and ing to the normal application procedure. Each gallery must return their The Selection Committee’s decisions are final and no correspondence particular risks of exposure. Article 3 – Temporary structures hosting FIAC application request individually and pay the application fee. These constraints and risks, which the exhibitor declares to have had In addition to the reservations stipulated elsewhere in these specific shall be entered into. In the event of exhibition of artworks that do not perfect knowledge of prior even to the signature of their request for regulations, it is specified that due to the atypical nature of the lo- comply with the quality requirements of FIAC, the organiser reserves the Article 8 – Dismantling admission, are notably compensated by the location and/or prestige of cations occupied by FIAC, the technical regulations to come may be right to have the artworks in question removed from the exhibition space. After dismantling, the exhibitor must have completed the removal of all of its property (including empty boxes/crates and potential waste the venues that FIAC proposes to the exhibitors and that give this event particularly restrictive (condition of delivery of works, sound level to be Article 6 - Applications for admission products from its works and installations). Failure to comply shall result its quintessential character. respected …), which the exhibitor accepts. The application for admission may contain services other than partici- in the direct invoicing by Reed Expositions France to the exhibitor of the In addition, the price of participation in the fair established by the The exhibitor must comply with all instructions and standards indicated pation in FIAC such as the presence of the gallery online in FIAC OVR. cost of cleaning, repair, transport and/or storage, which the exhibitor organiser takes into account the fact that these constraints and risks by the organizer, no dispute being possible on this subject. These services, although contained in the Application for Admission, undertakes to pay without dispute. are at the exhibitor’s sole liability. The exhibitor also declares that he is fully aware of the fact that the are independent of the holding of the Fair and will not be affected by show may be interrupted if particular meteorological circumstances so 13 1.3 Cancellation of the Fair 1.8 The organiser shall not be held liable when the stipulations of conditions of surveillance of said artworks and equipment (safe, Besides the dispensatory conditions provided by the organiser in the the present general terms and conditions are applied. secure glass case, assigning of its own guards at the stand, etc.). application form, the following terms and conditions shall apply in Insofar as necessary, all of the above shall apply through express the event of cancellation of the fair. 1.9 At all events, the payments made in preparation of the fair shall exemption from any conflicting legal provision(s). If the organiser observes that the fair cannot take place within the remain exclusively incumbent on the exhibitor. conditions foreseen owing to exceptional circumstances, whether or Article 3 – Application forms not these constitute a case of force majeure as per article 1218 of the PARTICIPATION 3.1 Any person wishing to exhibit must present an application GENERAL French Civil Code and, in particular, whether or not these are entirely Article 2 – Conditions for participation form to the organiser. Unless the organiser does not accept the unpredictable (such as fire, flood, storm, destruction or unavailability 2.1. The organiser determines the categories of exhibitors and draws application, the submission thereof shall be a binding commitment of the venue(s) or location(s) where the fair is to be held, accident, up the list of products and/or services presented. to pay the totality of the cost of the provision of the coordination PROVISIONS incidental case, strike action at the local or national level, riots, An exhibitor may only present goods or services manufactured or services and related costs. risk of safety, terrorist threat, administrative ban or closure, health designed by it or for which it is the representative or dealer; in the situation, potential consequences of the Covid-19 epidemic, latter case, it appends to its attendance request the list of brands 3.2 Online application forms cancellation of the participation of a significant proportion of the whose products or services it proposes to promote. Any person that wishes to exhibit must submit an application form. exhibitors, restriction of movements of exhibitors or visitors, etc.), The organiser may, after examination, exclude products and/or Unless the organiser refuses the application, the registration of this the organiser may notify the cancellation of the fair. In this case, services that it deems do not meet the aim of the show or include application form constitutes a firm and irrevocable commitment the application forms will be cancelled and any amounts paid to the products and/or services not included on its list but that are of to pay the totality of the cost of the provision of the coordination services and related costs. Article 1 - General organiser that are still available after the external costs incurred by interest for the show. Once the application form has been submitted on line, the exhibitor 1.1 Role of the Organiser – The exhibitor acknowledges the the organiser as at the date of notification of the cancellation, will Sales that involve immediate on-site delivery to the buyer are must ensure that the username and password (or encrypted URL organiser’s role as overall coordinator of the fair with respect to its be divided among the exhibitors, on a pro-rata basis according to the prohibited. where applicable) that was communicated by the organiser are in participants (exhibitors, visitors, etc.) and other associates (public amounts paid by each of them. In accordance with the provisions relating to trade events, an fact used by a representative of the exhibitor who is duly authorised authorities, service providers, etc.). The terms and conditions of This paragraph applies notwithstanding Article 1218 of the French exhibitor may neither present products that do not comply with to engage the exhibitor’s liability. The username and password (or organisation of the fair, notably the dates the fair will be held Civil Code, which it expressly derogates from as necessary. French regulations, except products intended for foreign markets, encrypted URL where applicable) are strictly personal and cannot (within the limits specified in 1.2 hereinafter), the opening and nor carry out any misleading or abusive advertising. therefore be shared with any third parties. The exhibitor must ensure closing times of the fair, the venue(s) where the fair is held, and Should the organiser be obliged to cancel the fair if he observes an The offer presented by exhibitors must comply with public policy that it is kept safe and confidential. Any submission of an application the visitors authorised to attend are determined by the organiser and insufficient amount of registrations, and unless this cancellation is and current laws. Accordingly, exhibitors are strictly prohibited from undertaken by means of the username and password (or encrypted may be unilaterally modified by it. the result of circumstances laid down in the paragraph above, the exhibiting illegal products or products from illegal activities. It is also URL where applicable) shall be deemed to have been made by a duly The exhibitor acknowledges that the organiser must be able to adapt exhibitor will be reimbursed the amounts paid to the organiser. prohibited for any persons not authorised by law to propose services authorised representative of the exhibitor. By express agreement the fair as circumstances dictate, notably within the conditions or products from regulated activities. Legal action may be brought between the Parties, it is agreed that the use of the username and provided in articles 1.2 and 1.3 herein. 1.4 As a result of the terms provided above, in the event of against exhibitors who breach these provisions without prejudice to modification, postponement, or cancellation of the fair, the Parties any measures taken by the organiser in order to end this breach. password (or encrypted URL where applicable) by the exhibitor for the online submission of an application form equates to the 1.2 Postponement of the Fair – In terms of the dates that the agree that there shall be no recourse to application of the legal Exhibitors accept full liability for their products and actions in relation exhibitor’s signature as defined by the provisions of section 1316-4 fair will be held, provided reasonable prior notification has been provisions relative to breach of contract (articles 1219 and 1220 of to third parties: the organiser cannot, under any circumstances, be of the French Civil Code and hence acceptance of the provisions of given, except in situations of urgency, the Organiser may postpone the French Civil Code). held liable. In the case of a claim made by a third party against the said application form, which includes the provisions of the present the fair within the limit of (i) 6 months following the period initially organiser concerning an act or product of an exhibitor, the exhibitor general regulations. By express agreement between the Parties, it scheduled, for annual fairs, or (ii) 12 months, for biannual fairs. 1.5 In the event of modification, postponement, or cancellation of the shall indemnify the organiser for all costs reasonably incurred by the is agreed that this signature is to be conclusively deemed reliable. In this case, the exhibitor’s application form will be automatically fair irrespective of their circumstances or motivations, the exhibitor organiser for its defense and any court ruling it may sustain thereto. and entirely transferred to the new dates of the fair. The organiser may not claim any form of compensation from the organiser, except Article 4 – Control of admissions will retain the deposits paid by the exhibitor and the exhibitor in the event of gross misconduct by the organiser. 2.2. Surveillance of equipment – Liability The organiser is not obliged to justify its decisions concerning shall remain obligated to pay the remaining amounts due for their Artworks and all of the elements and equipment brought to its stand applications. participation in the fair, in accordance with the modified payment 1.6 The exhibitor entrusts the organiser with the task of determining throughout the fair shall remain the exhibitor’s sole responsibility In the event that participation is refused, any sums paid by the party calendar. whether or not the fair must be interrupted or evacuated in the event and risk 24 hours a day, 7 days a week, during transport to and from having presented an application of participation will be repaid, after In the event of postponement of the fair beyond the above-mentioned of a threat to public safety and agrees not to institute proceedings the venue (stand included), handling, installation, and dismantling deduction of administrative expenses incurred by the organiser and limits, the exhibitor shall have the option of either requesting the against the organiser after the fact. included. Under no circumstances shall the organiser be held liable which remain due to it. The same provision applies to a party having refund of the deposits paid to the organiser (following deduction of concerning any of these elements. presented an application of participation placed on the waiting the amount corresponding to the Registration Pack) or requesting 1.7 The exhibitor agrees to comply with and require compliance with The exhibitor expressly accepts sole responsibility for all of the risks list, to whom an exhibition space cannot be allocated for lack of the transfer of its participation to the new dates of the fair as per the the specifications of the technical file that will be delivered to them or that the above-mentioned elements and equipment may be exposed available space when the Exhibition opens. above-mentioned conditions. available for consultation online or on the exhibitors’ extranet. to. While respecting the security regulations, (s)he must take all The exhibitor is liable, with respect to the organiser, for the non- measures likely to protect the artworks and equipment against said Acceptance of the application is certified by an unequivocal reply compliance of the specifications imposed by the owner or leaseholder of risks; under no circumstances shall these measures be incumbent from the organiser to the exhibitor. This reply may consist of an the venue(s) or location(s) made available by the organiser for the fair. to the organiser. It is notably the exhibitor’s role to decide the invoice addressed to the exhibitor. However, under no circumstances 14 may it be an automatic email reply addressed to the exhibitor Article 8 – Terms of payment The organiser decides the specifications of how visual information is Furthermore, failure by an exhibitor to meet the stand occupancy following an online submission. Payment for the coordination services and other associated costs is displayed and the conditions governing the use of all sound, light, deadline authorises the organiser to claim the payment of late- Despite initial acceptance by the organiser and even after allocation to be made by the settlement dates and by methods established by or audiovisual techniques, as well as the conditions under which all occupancy penalties and damages. of an exhibition space, the organiser is allowed, without restriction, the organiser. promotional activities, performance, or surveys may be carried out to cancel an application of participation from an exhibitor whose For any late attendance request, the first payment is equal to the within the confines of the Fair. Article 14 – Specific authorisations affairs are, for whatever reason, administered by, or with the sums already payable on the attendance request date. In the same way, the organiser decides on the conditions in which Any installation of machines, equipment, or structures that cannot assistance of a trustee in bankruptcy. This applies notably to any The same applies to exhibitors on the waiting list who are belatedly photography or sound recording is authorised within the confines of be carried out without using exhibitor space allocated to another application by a company apparently in cessation of payments allocated an exhibition space. the Fair. The organiser may make its permission dependent on the exhibitor may only be done with the authorisation of the organiser between the date of the application and the Exhibition opening date. signing, by the attendee, of a licensing agreement for the promotion and on the date of its choosing. However, where a company is authorised by a court to continue Article 9 – Failure to pay of the Fair. its operations, the organiser may, at its own discretion, decide to If an exhibitor should fail to pay on due dates and by the specifications The organiser reserves the right to require that any fitting detrimental Article 15 – Goods maintain the exhibitor’s participation. stipulated in the preceding article, the organiser shall be entitled to to the general appearance of the Fair, to neighbouring exhibitors Each exhibitor personally provides for the transport and receipt of goods apply the conditions contained in article 6 «Withdrawal». or the public, or which does not conform to the layout and model delivered to it. It must follow the organiser’s instructions regarding Article 5 – Use of the exhibition space Moreover, any late payment shall also entail the application of submitted for its prior approval, shall be removed or modified. The goods delivery and pick-up regulations, particularly regarding Without the organiser’s prior consent in writing, an exhibitor, interest at the Eonia rate increased by five (5) points. This interest organiser may withdraw an authorisation already granted in the movement of vehicles and service providers on the show premises. within the framework of the provision of coordination services he shall be due as of right, and shall be calculated against the event of hindrance caused to neighbouring exhibitors, to circulation, Products and equipment installed on the show premises cannot, on has acquired, shall not transfer, sub-let or share, with or without aforementioned sum from the date upon which the payment should or to the running of the Fair. any grounds whatsoever, be removed during the show. payment, all or part of the space or services that have been allocated have been made until the effective date of payment. Promotional announcements and recruitment, irrespective of the to him within the Fair. A recovery fee of 40 euros will be automatically due to the organiser fashion in which they are conducted, are strictly prohibited. CLEANING Nonetheless, several exhibitors may be authorised to make a in case of any failure to pay on due dates. Such fee will be owing in Prospectuses, brochures, catalogues and/or documents relating Article 16 – Cleaning joint presentation, provided that each of them has obtained prior addition to any indemnity due to the debtor. to the products and brands exhibited, may only be distributed by Each exhibition space is cleaned in accordance with the conditions permission from the organiser and has submitted a joint attendance exhibitors on their stand. Their distribution on the event site and in and at times notified by the organiser to the exhibitor. request. EXHIBITION SPACES its immediate surroundings is strictly prohibited. Article 10 – Management by the organiser of allocation of INSURANCE Article 6 – Withdrawal exhibition spaces to the exhibitors Article 12 – Restoring sites to their original state Article 17 – Public liability insurance In the event of withdrawal or non-occupancy of the exhibition The organiser draws up the show plan and allocates the exhibition The organiser declines all liability for structures or installations built 17.1 – Organiser’s public liability insurance space for any reason whatsoever, or in the event of cancellation spaces freely, taking account if possible of the requests made by the by exhibitors. The organiser subscribes to an insurance policy covering the financial of equipment for the stand and various options, amounts partially exhibitor, of the type of products and/or services he presents, the Exhibitors shall accept and leave the sites as delivered, and consequences of its public liability in its role as organiser. or fully paid and/or outstanding, for the organisation service and layout of the exhibition space that he proposes to install, as well as, if shall be liable for any damage, in particular to venue rooms and Exhibitors may ask the organiser to provide them with an insurance incidental costs, are the property of the organiser even if another necessary, the date of registration of the attendance request. venue equipment, caused by themselves or by their installations, certificate specifying the nature of the risks covered, the limits of the exhibitor uses the exhibition space. An exhibitor is notified of the location of the exhibition space allocated equipment, or goods. cover, and the period of cover. An exhibitor shall be deemed to have withdrawn if, for any reason to him by means of a plan. This plan gives the characteristics of the whatsoever he should fail to take possession of his exhibition space 24 exhibition space as precisely as possible. ASSEMBLY / DISASSEMBLY DEADLINES 17.2 – Exhibitor’s public liability insurance hours before the day on which the Exhibition is due to open. The organiser Due to its role in coordinating or organising, the organiser may be Article 13 – Assembly and disassembly of the exhibition space The exhibitor must take out an insurance policy covering the may therefore dispose of the defaulting exhibitor’s exhibition space forced to modify the size and layout of the space requested by The organiser sets the schedule for the assembly and disassembly financial consequences of its public liability as exhibitor and, and may remove any visual communication regarding the defaulting the exhibitor. Such modification shall not entitle the exhibitor to of the exhibition spaces prior to the opening of the Fair and for the particularly, liability it is likely to incur to any third parties including exhibitor’s products and the latter shall have no right to claim a refund unilaterally terminate his engagement to participate. removal of products, as well as the deadlines for leaving the sites the companies that own and manage the premises on which the or compensation. The organiser is not liable for any difference between the characteristics tidy after the Fair. show is held, during the entire show (including assembly and This article does not apply to international exhibitors who do not have given on the plan and the actual measurements of the exhibition space. The exhibitor guarantees that its installation team will arrive in disassembly periods). This insurance must be taken out with a representation in France and who are prohibited from entering the French The organiser cannot under any circumstances either reserve a position sufficient time, prior to the disassembly deadline, in order to enable company well known to be solvent and must cover the exhibitor for national territory as at the date of the fair owing to a French statutory or guarantee the same position from year to year. Furthermore, the proper return of the site in its initial condition, within the sufficient amounts. provision or its country of residence, implemented within the framework attendance of previous events does not give the exhibitor any rights deadline set by the organiser. The exhibitor agrees to send a copy of this policy to the organiser of the fight against the spread of Covid-19. based on this previous attendance. The exhibitor unreservedly accepts that the organiser may authorise, upon first request therefrom. In this case, the exhibition shall refund the total deposits paid (following at the exhibitor’s expense and risk, the completion of any work that deduction of the corresponding amount of the Registration Pack). Article 11 – Installation and decoration of exhibition spaces has not been carried out by the exhibitor within the deadlines set Article 18 – Exhibitor’s comprehensive Insurance The installation of the exhibition spaces is designed in accordance and that the organiser shall not be held liable for any total or partial Exhibitors must be insured via the organiser against risks to the FINANCIAL CONDITIONS with the general plan drawn up by the organiser. damage or losses during such operations.. items presented. Article 7 – Price of the coordination services Exhibitors are solely responsible for the specific decoration of their In the event of non-disassembly of the stand by the exhibitor within This comprehensive insurance covers casual loss or damage to goods The price of the coordination services is decided by the organiser own exhibition spaces. They shall comply with safety regulations the given deadlines, the organiser shall be entitled to destroy the belonging to an exhibitor or goods under his or her responsibility. and may be revised by the organiser if there is a modification to issued by the public authorities and adhere to the general layout for stand without being held liable to the exhibitor for the value of the The coverage shall take effect from the moment said items are tax charges. the decoration and signage chosen by the organiser. goods and components of the stand that are destroyed. deposited at the exhibition space of the exhibitor. The coverage 15 shall be terminated from the moment said items leave the exhibition (n) Drones and Robots. twenty-four hours in the case of a theft or within five days in the other Article 24 – Collective rights-management body space at the end of the event. (o) Scratches, chips, and scuffs. cases, stating the circumstances of the claim and the approximate The exhibitor directly deals with the applicable legal entities for The following are covered, within the coverage limit of €7,500: (p) Vehicles and motorised equipment that are in use, being total sum of the loss, failing which the insured party loses its right the collection and distribution of royalties (SACEM, etc.) if it uses – Items exhibited, display equipment, furniture, and all other goods operated and/or used as tools. Other than in these instances and to claim from the insurer. music in any fashion whatsoever on the show premises; the organiser intended for inclusion within the exhibition space; if the vehicles and motorised equipment are merely exhibited, All thefts must be notified by the exhibitor to the police department declines all liability on these grounds. The organiser may ask the – Hired or borrowed property, including the exhibition space or the they may be covered by exhibitors’ multi-risk insurance, within having territorial jurisdiction over the exhibition premises. The exhibitor to show the corresponding attestations at any time. exhibition module supplied by the exhibition organisers, the limit of a coverage cap of €7,500 and subject to strict statement to the police must be attached to the claim. – Audiovisual material and plasma/LCD screens. compliance with the following conditions: To obtain payment in compensation, the exhibitor must produce Article 25 – Badge scanners The exhibitor may take out additional optional coverage (see terms • All exhibited vehicles and equipment of all types must be detailed inventories indicating the values of the equipment exhibited Some fairs offer exhibitors the possibility to reserve badge scanners in the Exhibitor Guide) by contacting the insurer. “immobilised” by the exhibitor, thereby making it impossible to and the exhibition space equipment (fittings, decoration, lighting, etc.). and/or Smartphones equipped with a badge scanner application start them. (hereafter referred to as “scanners”) for a fee. These scanners are Article 19 – Exemption clauses and exclusions • In accordance with the legislation in force, exhibited vehicles and SERVICES tested by the supplier before being made available to the exhibitor A – For the coverage stated in paragraph “Comprehensive risk equipment must be emptied of fuel or equipped with lockable Article 21– Fluids and are deemed to be in good working order. The exhibitor is insurance for exhibition spaces and items exhibited” of article 18, fuel tank caps (and in this precise instance only contain a small Connections to electricity, telephone, water and compressed air mains responsible for using the scanner properly during the event (i) to the allowance is: amount of fuel). are charged as stated in the Exhibitor Services Manual to exhibitors, allow proper data backup and (ii) for returning the equipment to • 500 euros per claim and per exhibitor (in the case of theft). • For exhibited vehicles and equipment that weigh less than 3.5 who must request connection within the time limits specified and the supplier at the close of the event. The organiser shall accept • 250 euros per claim and per exhibitor (in the case of breakage tonnes with a value of more than e70,000: the exhibitor must within the technical possibilities offered by the exhibition site. no liability in the event of improper handling of the equipment by of fragile items). strictly prohibit access to the public. Any request concerning these services must be addressed to the the exhibitor. • For exhibited vehicles and equipment that weigh more than 3.5 distributor designated on the appropriate forms made available to The badge scanning equipment shall be used by the exhibitor B – The main exclusions from coverage are (non-exhaustive list): tonnes: if the vehicle is accessible to the public (if the cabin can exhibitors. for scanning the badges of show visitors and attendees who visit (a) War, civil war, foreign enemy invasion, revolution, confiscation be accessed, for example), the exhibitor must be present at all their stand at the event. The exhibitor thus collects the visitor’s or of property, nationalisation, orders given by any government times during the exhibitors’ opening hours. Article 22 – Customs attendee’s name, company, and contact details, which the exhibitor or any public or local authority, radioactive contamination, It is the responsibility of each exhibitor to complete customs may use for the purposes of promoting the exhibitor’s products and supersonic bang. The aforementioned list mentions only the main exceptions and formalities for equipment and products arriving from abroad. The services. The personal data of the show visitors or attendees must not (b) Loss or damage to goods in the open air, caused by theft or constitutes only an abstract of the General and Special Terms of the organiser cannot be held liable for any difficulties arising during be shared with affiliates of the exhibitor or third parties unless the bad weather. insurance policy which shall alone take precedence in the settlement these formalities. visitor or attendee concerned expressly consents. (c) Financial loss, including loss of money and indirect loss. of any claims. (d) Damage resulting from a variation in temperature caused by an Article 23 – Intellectual property rights Article 26 – Privacy and personal data protection energy supplier. With the exception of criminal intent on the part of the lessor of the The exhibitor guarantees the organiser that he holds or has obtained The personal data provided by the exhibitor to the organiser is (e) Damage caused by an electrical or mechanical breakdown or premises on which the show is held, the exhibitor shall waive any all Intellectual Property Rights held in equipment or products/ necessary for the fulfillment, administration, management, and malfunction. recourse against the lessor and its insurers for: creations/trademarks which he exhibits and/or authorisations follow-up of the participation agreement. The individual identified in (f) Physical injury of staff. • any material damage caused to the exhibitor as a result of fire, required for their presentation at this Fair. The organiser will accept the application form and later communications as the contact person (g) Theft of property or goods on the site of the Exhibition, where explosion, electrical damage, or water damage for which the no responsibility in this regard. for the exhibitor may be contacted by the organiser, the venue, and this property or these goods have been left without supervision lessor is liable, The organiser will be allowed to exclude any exhibitors convicted their subcontractors for the purposes of facilitating the participation and the theft has taken place at a time when the site is open for • as well as for any consequential and/or non-consequential non- regarding copyright infringements such as counterfeiting. of the exhibitor at the show and appropriate marketing of related occupation or use by the exhibitors, as defined or stated by the material damage, and particularly operating losses, suffered by The exhibitor entitles the organiser free of charge, and for the duration services which may also include entry of the Exhibitor on the Event organisers of the Exhibition. the exhibitor and for which the lessor is liable, irrespective of the of the rights concerned, to reproduce and use, in any territories, website and in the Event directory, arranging introductions to or (h) Inventory deficiency. cause thereof. the equipment or products/creations/trademarks exhibited, for all appointments with certain Event visitors, and appropriate marketing (i) Personal effects and objects, jewellery and artworks, cameras, The exhibitor irrevocably agrees that the insurance policies that it communication tools of the trade fair (on the show’s website, official of related services and products, subject to the Event’s privacy policy radios, electronic pocket calculators, and all other objects takes out include an identical waiver of recourse by its insurers. catalogue, invitations, visitor maps, promotional videos, newsletters, which is displayed on the Event website. belonging to natural persons directly or indirectly participating etc.) and for all tools used to promote the fair (picture of the fair Regarding the personal data that the exhibitor may have access to as in the event. Furthermore, the exhibitor and its insurance company waive rights destined to be published in the traditional press or online, television part of its participation in the show, the exhibitor agrees to comply (j)Telephones plugged into and/or connected to the telecommunication of recourse against Reed Expositions France, its insurance company, program about/shot during the fair, etc., without this list being with all applicable obligations as a “data processing manager” network(s). any other exhibitor, and any company acting in their name, due to exhaustive). under the «Data Protection Laws», including providing all necessary (k) Removable software programs and packages. any physical, material and/or immaterial, direct or non-direct, fire, The exhibitor guarantees the organiser that it has obtained from the notices and obtaining all requisite consents, without this involving (l) Theft of audiovisual equipment used for advertising purposes explosion or water damage, or «business loss”. holders of the intellectual property rights in the goods/creations/ any transfer of rights, such as copyrights on the organiser databases (such as VCRs, laptop computers, cameras, or camcorders) when brands and other elements (plans, concepts, services, etc.) that or on the databases of any other owner. “Data Protection Laws» these goods, during closing hours, are not kept in a storage unit Article 20 – Coverage claim procedure it exhibits, all the rights and/or authorisations necessary for the means any laws, rules, regulations, directives, decrees, orders, or and/or a room equipped with a safety lock. Any claim must be notified in writing to the organiser. aforementioned uses. The organiser shall not accept any liability in other legal requirements relative to the protection or processing of (m) Theft of cash and paper securities, cheques, or any means of All claims must be moreover notified to the insurance company, this regard. Personal Information, including General Data Protection Regulation payment. on the standard forms which are available to the exhibitor, within (EU) 2016/679 of the European Parliament and of the Council of 27 16 April 2016 (“GDPR”), and any implementing, derivative, or related Unused «exhibitor passes» may not be returned or reimbursed after of the offending exhibitor, even without formal notice, assisted by Article 35 – Objections – Time-barring legislation, rule, or regulation of the European Union, a member the organiser has issued them in exchange for payment. law enforcement as required. This notably applies to non-conformity In the event of objection or dispute, irrespective of the grounds state of the European Economic Area, Switzerland, or the United of layout, failure to comply with safety regulations, failure to occupy therefor, the exhibitor agrees to submit its complaint to the organiser, Kingdom, as may be applicable. Article 29 – Invitation cards the exhibition space, display of products which do not conform prior to any proceedings, by registered letter with acknowledgement The exhibitor shall implement and maintain the appropriate Invitation cards intended for visitors whom the exhibitors wish to to those stated in the initial application, and sale of goods with of receipt. Any legal action brought prior to the expiry of a period technical and organisational security measures in such a way as to invite are issued to exhibitors subject to the terms and conditions immediate on-site delivery to the purchaser. of 15 days following receipt of the above-mentioned letter shall be meet all of the applicable requirements of the GDPR (including all established by the organiser. Compensation is then due by the exhibitor in damages for the inadmissible. measures required pursuant to Article 32 of the GDPR), ensure the Any unfair request and/or any other use may result in legal harm caused to the event. This compensation is at least equal to The parties expressly relinquish the enjoyment of the provisions protection of the rights of the data subjects, and provide a standard proceedings. the attendance fee, which remains the property of the organiser, laid down in article 1195 of the French Civil Code relative to of protection that is at least comparable to the protection required Cards that remain unused may not be returned or reimbursed after without prejudice to any additional damages claimed. The exhibitor unpredictability and in article 1223 of the French Civil Code relative under the “Data Protection Laws”. the organiser has issued them in exchange for payment. grants as a guarantee to the organiser a lien on the exhibited items, to the reduction of prices in the event of breach of contract. Only passes, invitation cards, and entrance tickets issued by the furniture, and decorations belonging to it. In accordance with article 2254 of the French Civil Code (Code CATALOGUES organiser provide right of entry to the Exhibition. In the event of contradiction between the provisions of these General Civil), the parties agree to set at one year (1 year) the limit for the Article 27 – Catalogues Regulations and the terms of purchase of an exhibitor, it is agreed time-barring of rights and legal action relating to the liability that The organiser is the sole bearer of the rights of publication and sale of Article 30 – Unauthorised street trading of admission that the provisions of these General Regulations prevail. the organiser is capable of incurring either as a result of its own the official catalogue of exhibitors irrespective of its form (traditional documents Any difficulties in interpreting the English version of these General actions, including by a member of staff, or as a result of the actions catalogue, box set with detachable pages where applicable, etc.), as Admission documents (tickets, invitations, badges, passes, etc.) Rules are resolved by referring to the meaning of the French version of a third party, irrespective of the cause thereof. This period shall well as rights relating to the advertising contained in this catalogue. cannot be sold and unauthorised resellers will be prosecuted. of the General Regulations. commence as of the expiry of the 15-day period specified in the It may transfer said rights in full or in part to third parties. The unauthorised street trading of admission documents is a previous paragraph. The elements necessary for the writing and publication of the criminal act punishable by interpellation and arrest by the police. Article 33 – Modification of the regulations catalogue, in paper and electronic form, are entered by the exhibitors The penalties incurred range from a fine of e 3,750 to The organiser reserves the right to rule on any cases not covered by THE BOND BETWEEN THE EXHIBITOR AND THE on the fair’s website, at their sole liability. The organiser shall not be e 15,000 and from 6 months to 1 year in prison. these regulations and to add new provisions whenever it deems this ORGANISER IS ENTIRELY AND EXCLUSIVELY GOVERNED held liable for any omissions or errors of reproduction, composition, Unauthorised street trading is the act, without proper authorisation necessary for the smooth running of the show. BY FRENCH LAW. ANY DISPUTE SHALL BE SUBMITTED or other errors that may arise. or declaration, of offering, putting up for sale, exhibiting goods for The nullity, for any reason whatsoever, of all or part of one of the TO THE EXCLUSIVE JURISDICTION OF THE NANTERRE The exhibitors authorise the organiser to publish, in electronic sale, or doing any other business in public places in breach of the provisions of these rules shall not affect in any manner the other COMMERCIAL COURT AND THE FRENCH VERSION OF and/or printed form, the information and elements (photographs regulatory provisions on the policing of these places (Art. 446-1. of provisions thereof. In such event, the Parties agree to negotiate in THIS TEXT SHALL BE REFERRED TO. of artworks, artworks, etc.) provided by the exhibitor on the fair’s the French Criminal Code (Code Pénal)). good faith the establishment of a provision that shall, insofar as website. This authorisation is granted for the following media: possible, have an equivalent effect. official exhibitors’ catalogue and any other medium concerning the SAFETY fair (books about the fair, box sets, visitor’s guides, wall maps, etc.). Article 31 – Safety Article 34 – Limited liability The exhibitor guarantees that it has obtained on behalf of third The exhibitor must comply with the security measures imposed by The liability that the organiser is capable of incurring, either as a parties all of the authorisations, licenses, and concessions required the administrative or judicial authorities, as well as any security result of its own actions, even of a member of staff, or as a result for publication by the organiser of all of the above-mentioned measures taken by the organiser and must also enable their of the actions of a third party, irrespective of the cause thereof, is elements in the above-mentioned media. verification. limited, all damages included, to the sum of €7,500 (seven thousand In more general terms, it guarantees that the content it has entered Surveillance is exclusively incumbent to the exhibitor and performed and five hundred euros) plus a sum equivalent to the attendance fee and provided on the fair’s website, in the official catalogue, or on under the organiser’s supervision; its decisions regarding the paid by the exhibitor in question. any other medium concerning the fair does not infringe upon the implementation of the security rules must be executed immediately. The above-mentioned attendance fee includes, definitively, the rights of third parties and shall not give rise to legal proceedings. The organiser reserves the right to refuse admission or have removed amount excl. VAT featured on the attendance request signed by The exhibitor agrees to indemnify and meet the costs of all any person, visitor, or exhibitor whose presence or behaviour the exhibitor, irrespective of subsequent circumstances, such as damages, loss of profits, loss of reputation, insurance claims, costs presents a risk to the security, tranquillity, or image of the show amendments made in accordance with article 7, or the termination and expenses sustained or incurred by the organiser owing to a and/or the integrity of the site. of the contract. breach of the above guarantee. The organiser reserves the right to The exhibitor agrees to comply with all the usage restrictions and In the event that the exhibitor receives compensation in accordance modify, erase, or group the inscriptions and content as it sees fit, health and safety standards applicable to the Exhibition Venue and with the insurance policy mentioned in article 18, this compensation and may refuse or modify the texts of paid advertisements that might particularly the provisions of the Security Specifications and Code of is accordingly deducted from any amount due by the organiser to prejudice the other exhibitors. Conduct, a copy of which shall be made available by the organiser the exhibitor; if an amount has already been paid by the organiser on site, throughout the show. to the exhibitor, an amount corresponding to the above-mentioned ADMISSION PASSES compensation is paid by the exhibitor to the organiser. Article 28 – « Exhibitor passes » APPLICATION OF THE REGULATIONS – DISPUTES This clause applies even if the third party or member of staff for « Exhibitor passes » providing right of entry to the Exhibition subject Article 32 – Application of the regulations which the organiser is liable has committed gross negligence, wilful, to the terms and conditions established by the organiser are issued Any breach of the provisions of these rules and, if applicable, the or even intentional misconduct. to exhibitors. code of conduct issued by the organiser, may result in the exclusion This clause applies even in the event of termination of the contract. 17