Oncenter Convention Center Syracuse, NY January 21-22-23, 2014 TUES. 9AM-5PM • WED. 8AM-5PM • THURS. 8AM-1PM Sponsored by Cornell Cooperative Extension, New York State Vegetable Growers Association, Empire State Potato Growers, New York State Berry Growers, the New York State Horticultual Society, New York Farmers’ Direct Marketing Committee, Farmers’ Market Federation of NY, NYS Flower Industries and Cornell University EXHIBITOR INFORMATION Welcome to the exhibitor booth including exhibitor name badges 2014 Empire State Producers Expo! and registration materials. This show combines the major fruit, flower, vegetable, and ¥ Free company listing in the NYSVGA Exhibitor direct marketing associations of New York State in order to Guide provide a comprehensive trade show and educational confer- ¥ The opportunity to speak at “What’s New From ence for the fruit and vegetable growers of this state, as well Industry” - a part of the educational sessions as the surrounding states and Eastern Canada. where you can highlight products and services As an exhibitor you can expect dedicated trade show hours, that your company offers. trade show educational sessions, opportunities to present new information regarding your company and its products Equipment space rental includes: during educational sessions, events such as the popular ice (increments of 400 square ft. plus) cream social. All of these aspects of the show will enhance ¥ Table and Two chairs. the Expo for both attendees and your company! Thank you ¥ Two complimentary registrations per day for each for including the Expo as a part of your business plan to equipment space rental including exhibitor name make new contacts, network with existing customers and badges and registration materials (includes one introduce new products and/or services that your business free copy of the published Conference offers! Proceedings). ¥ Free company listing in the NYSVGA Exhibitor Booth Rental Guide ¥ The opportunity to speak at “What’s New From Exhibit booth spaces and equipment exhibit spaces are The Industry” - a part of the educational sessions available in the main trade show. The more booth space where you can highlight products and services that you require, the more you save! Please refer to the that your company offers. contract enclosed with this information for prices for your specific needs as an exhibiting company. Call Dan Wren at 518-673-0117 Your 10’ x 10’ booth rental includes: To find out about special ¥ Basic booth set-up, frames with back and side packages available dividers and draperies, table and two chairs. ¥ Two complimentary registrations per day for each for equipment dealers!
Trade Show Hours: Tuesday, January 21: 9:00am - 5:00pm; Wednesday, January 22: 8:00am - 5:00pm; Thursday, January 23: 8:00am - 1:00pm Managed by the Trade Show Division of Lee Newspapers, Inc. 2014 EMPIRE STATE PRODUCERS EXPO
Thruway Hotel - The Holiday Inn Liverpool, located at the Sponsorship opportunities for the Exit 37 Electronics Parkway Exit of the Thruway. Rooms are available for $88 per night. The cutoff date for booking is Expo are available. We can help January 12, 2014. Contact the Holiday Inn at 315-457-1122 and ask for Expo rate. Open parking lot with free parking. your company customize your Hotel to provide dedicated shuttle to the Expo. sponsorship support. Official Shuttle Hotel - The Doubletree, located at Carrier Circle just of the NYS Thruway offers free shuttle service to the Expo. Rooms are available for $99. The cutoff date for this Your company’s support for the price is January 3, 2014. Contact the Doubletree at (315) 432- fruit & vegetable growers of New 0200. The shuttle will run from the Doubletree to the Oncenter. York State is greatly appreciated DOUBLETREE SHUTTLE SCHEDULE TO ONCENTER Tuesday January 21, 2014 - and important to the Expo. • 7:00 am - l l:00 am - Continuous loop between and Doubletree Hotel and the Oncenter Thank You! • 3:00 pm-6:00 pm - Continuous loop between and Doubletree Hotel and the Oncenter CONFERENCE SCHEDULE Conference registration starts at 7:30 a.m. each day. Wednesday January 22, 2014 - Educational sessions are generally from 9:00 a.m. to 5:30 p.m. • 7:00 a m - l l:00 am - Continuous loop between and on all days, with lunch breaks. Free coffee and juice is avail- Doubletree Hotel and the Oncenter able in the trade show area from 7:30 a.m. until 4:30 p.m. each • 3:00 pm-6:00 pm - Continuous loop between and Doubletree day. All registered conference attendees have a name badge Hotel and the Oncenter and are checked at the trade show door. A trade show only pass will also be available at the door. Conference sessions run Thursday January 23, 2015 - concurrently, with the following anticipated schedule: • 8:00 am - l l:00 am - Continuous loop between and Doubletree Hotel and the Oncenter Monday, January 20 • 3:00 pm-6:00 pm - Continuous loop between and Doubletree Meetings & Events: Becker Forum Focus on Perceptions of Hotel and the Oncenter Agriculture/Trade Show Set-Up (Times will be scheduled) DECORATING COMPANY The official trade show contractor is Great Lakes Events, 100 Tuesday, January 21 Bickford Street, Rochester, NY 14606. Phone: 858-458-2200, Trade Show Open • 9:00 a.m. - 5:00 p.m. Fax: 585-458-5087. Call them for shipping and other special Taste of Syracuse inside Trade Show booth decorations. Wednesday, January 22 ELECTRICITY AND INTERNET SERVICES Trade Show Open • 8:00 a.m. - 5:00 p.m. Electric service and Internet service is available. Please use Ice Cream Social in the Trade Show form included to order your electricity and internet needs. Thursday, January 23 SET UP AND DISMANTLING Trade Show Open • 8:00 a.m. - 1:00 p.m. Set up will be from 12:00 p.m. - 6:00 p.m. on Monday, January Exhibitors’ Breakfast 20. The trade show will reopen by 7:00 a.m. on Tuesday, January 21. All exhibits must be in place by 9:00 a.m. on LITERATURE TABLE Tuesday, January 21. (See back of Contract for late set-up poli- Please contact the NYSVGA office to request a literature table cy). Trade show exhibits may be dismantled starting at 1:00 order form. p.m. on Thursday, January 23. OFFICIAL HOTEL The official hotels for the Empire State Producers Expo are the Questions? Please contact: Genesee Grande (downtown), The Crowne Plaza (downtown), The Holiday Inn Liverpool (Thruway) and the Doubletree Trade Show Information (complimentary shuttle to Expo). Dan Wren, Lee Trade Shows Upscale and Affordable - The Genesee Grande, just of I-81 and steps from the Syracuse U Carrier Dome. Rooms are avail- PO Box 121 • Palatine Bridge, NY 13428 able for a discounted rate of $85 per night. Hospitality suites Phone: 518-673-0117 • Fax: 518-673-2381 are also available for your company's needs. Please contact the hotel directly at 315-476-4212 to make your reservations and email: [email protected] be sure to mention the Expo or vegetable growers for your dis- count. This hotel has limited outdoor parking. Jeanette Marvin Closest to the Expo - The Crowne Plaza, just of I-81 and clos- PO Box 267, Macedon, NY 14502 est to the Expo site. Rooms are available for $85. The cutoff date for booking is January 14, 2014. Contact the Crowne at Phone: 315-986-9320 • Fax: 315-986-8534 315-479-7000 and tell them you're with the vegetable growers. email: [email protected] This hotel has a free parking ramp. Additional Marketing Opportunities THE EMPIRE STATE PRODUCERS EXPO (Formally the Empire State Fruit & Vegetable Expo) SHOW PROGRAM The official show program will be published as a special section in the January issue of Country Folks Grower. The late December mailing will reach subscribers in NY and surrounding regions as well as members and past attendees. The January issue will also be handed out to all attendees with their registration package.
EDITORIAL The combination of editorial with your advertising gives you another opportunity to tell your story and to expand on the details of your business or products.
SPECIALTY PRINTING We can create and supply banners, brochures, business cards and more. Order enough for the whole show season and for your mailings. Please order before November 16th.
WEB ADS AND LINKS Your banner ad and links will run from November through February. www.cfgrower.com Special advertising package Includes one color. Four color is available for only $100 more 1/8 Page Ad...... up to 300 words editorial...... Country Folks web Ad ...... cost $175 1/4 Page Ad...... up to 500 words editorial...... Country Folks web Ad ...... cost $350 1/2 Page Ad...... up to 750 words editorial...... Country Folks web Ad ...... cost $600 8.5x11 Ad ...... up to 1,000 words editorial ...... Country Folks web Ad ...... cost $800
❏ Please contact me with more information on Advertising ❏ Please contact me with more information on Specialty Printing ❏ Please contact me with more information on both Advertising and Specialty Printing Name ______
Company Name ______
Email Address ______
Mailing Address ______
City ______State______Zip ______
Phone Number ______
2014 EMPIRE STATE PRODUCERS EXPO EXHIBITOR NAME BADGE REGISTRATION FORM For each 100 sq. ft. purchased, you receive 2 free registrations. For example: 10x10 = 2 badges; 10x20 = 4 badges; 20x20 = 8 badges Additional badges may be purchased at $20.00 each
COMPANY ______# OF FREE BADGES ______
ADDRESS ______
CITY ______STATE ______ZIP ______
PHONE ______FAX ______
NAME 1 ______NAME 6 ______
Title ______Title ______email ______email ______
NAME 2 ______NAME 7 ______
Title ______Title ______email ______email ______
NAME 3 ______NAME 8 ______
Title ______Title ______email ______email ______
NAME 4 ______NAME 9 ______
Title ______Title ______email ______email ______
NAME 5 ______NAME 10 ______
Title ______Title ______email ______email ______
ADDITIONAL BADGES ______X $ 20.00 = TOTAL DUE ______
METHOD OF PAYMENT: ❑ CREDIT CARD ❑ CHECK
CREDIT CARD NUMBER: ______
EXPIRATION DATE: ______NAME ON CARD ______
Please mail or fax this form back to: Empire State Producers Expo PO BOX 121 • Palatine Bridge, NY 13428 • Fax 518-673-3245 BADGE PICK UP IS ON-SITE Empire State Producers Expo SPONSORSHIP INFORMATION FOR THE EXPO Sponsorship is a great way to provide support for the Expo as well as a very visible way to show support and commitment to your customers’ industry. There are a variety of ways that your company may choose to spon- sor all or part of the Expo. The sponsorship request form has all of the information your company needs to be an integral part of the Expo through sponsorship. To take full advantage of sponsorship benefits, you must fill out the sponsorship request form and Industry speaking spots form and return them to the NYSVGA office before stated deadline.
What's Your Level?
Coffee Break- $150 Coffee Break sponsors will have their company name displayed on signage by the coffee break in the Trade Show.
Gardner Level- $250 Sponsor will receive: Company name recognition in the registration area, Company name recognition at door of chosen Session, and Company name recognition in the NYSVGA-Newsletter Expo Edition.
Grower Level- $500 Sponsor will receive: Company name recognition in the registration area, Company name recognition at door of chosen Session, Company name recognition in the NYSVGA-Newsletter Expo Edition, and one complimentary Expo Registration. Deadline for newsletter and signage inclusion is Dec. 1, 2013.
Producer Level- $1000 Sponsor will receive: Company name recognition in the registration area, Company name recognition at door of chosen Session, Company name recognition in the NYSVGA-Newsletter Expo Edition, Two complimentary Expo Registrations, and the opportunity to speak for 5 minutes in classroom to present new products in the "What's New From Industry" session. You must fill out form in this packet to take advantage of this opportunity. Deadline for newsletter and signage inclusion is Dec. 1, 2013.
Master Farmer Level- $2000 Sponsor will receive: Company name recognition in the registration area, Company name recognition at door of chosen Session, Company name recognition in the NYSVGA-Newsletter Expo Edition, Four complimentary Expo Registrations, the opportunity to speak for 5 minutes in classroom to pres- ent new products in the "What's New From Industry" session. You must fill out form in this packet to take advantage of this opportunity.Your company PowerPoint running during session breaks in the classroom of choice, and a Free Ad in the NYSVGA-Newsletter Expo Edition. Deadline for newsletter and signage inclusion is Dec. 1, 2013. PowerPoint must be received before Jan. 20, 2014.
Additional sponsor opportunities are available for your company. Please see the sponsorship form for details!
Deadline for your company’s sponsorship information to be listed in the 2013 New York State Vegetable Growers News-Expo Edition is Dec. 1, 20130. All forms (the Sponsorship Request form and the Speaking Spots form) must be returned to the NYSVGA office by Dec. 1, 2013. See forms for address and contact information. SPONSORSHIP REQUEST FORM
Please accept this donation: Circle One
Coffee Break- $150 Gardner Level- $250 Grower Level- $500
Producer Level- $1000 Master Farmer Level- $2000 Items for Drawing- (Seed, Product, ect)
Donation of Company Items for Registration - Lanyards, Bags
Please direct our donation to: (You may circle more than one.) General Conference Fund Becker Forum Berries Cabbage Cultural Control and Climate Extremes Direct Marketing Food Safety/GAPS General Conference Fund General Session Greenhouse/Tunnels Ice Cream Social Labor Leafy Greens Onions Potatoes Snap Beans/Peas Soil Health Sweet Corn Tomatoes/peppers Tree Fruit Vine Crops
TOTAL DONATION: $______
Paying by Check? Make checks payable to “NYSVGA” with Empire Expo Sponsor in the memo line and mail to: NYS Vegetable Growers Association, Inc., PO Box 267, Macedon, NY 14502
Paying by Credit Card? Credit Card Type: Visa, Am Ex, Discover, Other Credit Card Number: ______CID Code:______Expiration Date: ______
Sponsor Name & Title: ______Company:______Phone: ______Email: ______Address: ______
*Sponsorships totaling $500 or more may receive complimentary Expo Tickets, to claim your tickets consult the information form and fill out the below request appropriately.
Producer Sponsor Extra Ticket Name & Title: ______Master Sponsor Three Extra Tickets Name & Title: ______Name & Title: ______Name & Title: ______Empire State Producers Expo Industry Speaking Spots What's New In Industry? Dear Exhibitor/ Sponsor, We've set aside time each day for you to talk briefly to attendees about what is NEW from your company for the coming season. These speaking opportunities are scheduled at different times in many of the educational sessions. This is a great opportunity for you to highlight new products/services for your company!
You have a maximum of five minutes at one session. Only information on new products or services should be presented. Direct people to your booth for more information. No A-V equipment can be used during your presentation. You must fill out and return this form before December 1, 2013 to take advantage of this offer.
Questions? Contact Jeanette Marvin, NYS Vegetable Growers Association, 315-986-9320 or [email protected]
I would like to speak during sessions focusing on: Berries Business and Labor Management Cabbage Cover Crops and Soil Health Direct Marketing Greenhouse and High Tunnels Irrigation Floriculture Onions Phytophthora Potatoes Processing Vegetables Spanish Session Specialty Vegetables Stink Bug Sweet Corn Tree Fruit Tomato, Peppers, Eggplant Vine Crops Winter Greens Winter Storage Crops
Name & Title: ______
Company: ______
Phone: ______Email: ______* REMINDER! The Expo Exhibitors Complimentary Breakfast is scheduled for Thursday, January 23, 2014 at 7:30 am in the exhibit hall. Please indicate whether a representative from your company is planning to attend. Thank you! Yes, we will have ______people at breakfast.
* Please return Sponsorship and Industry Speaking Spots forms to Jeanette Marvin: Fax- 315-986-8534 ¥ PO Box 237, Macedon, NY 14502 ¥ [email protected] 2014 EMPIRE STATE PRODUCERS EXPO JANUARY 21-22-23, 2014 • ONCENTER CONVENTION CENTER, SYRACUSE WHO’S WHO IN THE EMPIRE STATE PRODUCERS EXPO
Dear Empire State Producers Expo Exhibitor: To be sure your company is included in the Free Exhibitor Listing, please complete the information on the form below. It is an excellent FREE advertising opportunity for Empire State Fruit & Vegetable Expo exhibitors. You will also benefit from the additional circulation, as it will be passed out to all attendees at the show. BELOW IS A GENERIC SAMPLE OF HOWYOUR INFORMATION WILL LOOK IN THE LISTING.
CK GREENHOUSES, INC. ¥ BOOTH 43 Check to use 200 Schoolhouse Rd., Cheshire, CT 06410 same listing as 800-773-1694 ¥ 888-573-0569 last year [email protected] [email protected] Product To Be Exhibited: Cuttings, plugs and prefinished plants. Show Representative: John Doe
Company Name: ______Booth #______
Address: ______
City: ______State: ______Zip: ______
Phone: ______Fax: ______
E-mail Address: ______Website: ______
Products You Will Be Exhibiting: ______
______
______
______
______
New Products Being Introduced (if applicable): ______
______
______
Name(s) of Your Representative(s) to be at the Show: ______
Please complete this form and return it to Country Folks Grower no later than DECEMBER 6, 2013. Any forms returned after that date may not be in the program due to time restraints. For more information on advertising in the Who’s Who, call Sales Manager, Dan Wren at 1-888-820-6644 or 518-673-0117 RETURN BY MAIL: Country Folks Grower - Empire State Fruit & Vegetable Expo Who’s Who Listing, PO Box 121, Palatine Bridge, NY 13428 OR RETURN BY FAX 518-673-3245 ATTN: MISSY WHITE 2013 Empire State Fruit & Vegetable Expo Alphabetized Listing
Adams County Nursery, Inc • 115 Lambert Peat Moss • 938 Advanced Sprayer & Water Tech • 932 Lead NY • 100 Ag Biotech Inc • 705 Maier Farms • 305 Agricultural Data Systems • 602 MANA Crop Protection • 219 Agro-One Soil Lab and Agricultural Consulting Servcies • 933 Mankar Ultra-Low Volume Sprayers • 500 Albuna Plant Farm • 909 Marrone Bio Innovations • 700 Applied Agricultural Technologies • 217 MAS Labor H-2A, LLC • 906 Arctic Refrigeration Co • 518 Miller Chemical & Fertilizer Corp • 316 Ball Horticultural Co • 620, 622 Natural Industries, Inc • 421 BASF - The Chemical Company • 402 N ew Yo rk Center for Agri c u l t u ral Medicine & Health NYCAMH • 1 0 9 Bayer Crop Science • 201, 300 New York Farm Bureau • 202 Bejo Seeds, Inc • 320 New York Farm Viability Institute • 911 Belle Terre Irrigation LLC • 519, 521, 523 Niagara Label Co., Inc • 302 Berger Peat Moss • 805 Nichino America, Inc • 506 BioSafe Systems • 221 N.M. Bartlett Inc • 801, 803, 900, 902 Burgess Baskets • 107 Northeast Organic Farming Association of New York, Inc • 203 Carovail • 405 Northwest Ag Products • 607 CAS Pack Corporation • 605 Nourse Farms, Inc • 707 Chemtura Agro Solutions • 931 NYS Agricultural Mediation Program • 111 Clifton Seed Co • 303 NYS Dept. of Agriculture & Markets • 923 Community Bank NA • 904 NYS Dept. of Agriculture & Markets-Crop Insurance Education Program • Compac Sorting Equipment • 423, 425, 522, 524 106 Conklin AgroVantage • 806 NYS Flower Industries Cornell Cooperative Extension Madison Co • 114 NYS Vegetable Growers Association • 108 Cornell Pesticide Management Education Program • 804 NYSDAM - Plum Pox Virus Survey • 930 Cornell University - NYSAES • 939 O. A. Newton • 819, 821, 920, 922 Country Folks Grower • 926, 927, 928 OESCO, Inc • 623, 625, 722, 724 Crop Care by PBZ, LLC • 719, 721, 816, 818 Oxbo International Corp • 604 Crop Production Services • 600 Paige Equipment Sales & Service Inc • 711, 713, 810, 812 CSI, Inc • 200 PCA - Supply Services • 418 Dow Agro Sciences • 606 Produce Packaging.com® • 502 Downey Tree Company • 101 R.E. & H.J. McQueen • 208, 209, 210, 211, 212, 213, 214, 215, Dubois Agrinovation • 503 308, 310, 312, 314 DuPont Crop Protection • 709, 808 Reed’s Seeds • 407 Durand-Wayland, Inc • 205 Empire Tractor Inc • 117, 119, 121, 216, 218, 220 Restaurant Profit Supplies • 800 Everfoam Insulation Systems • 525 Rupp Seeds Inc • 406 Farm Family Insurance Companies • 102 SallyeAnder Inc • 419 Farmer’s Choice Foods (APromotion in Motion Co) • 603 Seedway LLC • 318 Finger Lakes Community Health • 124 Shur Farms Frost Protection • 505 Finger Lakes Trellis Supply • 304, 306 Siegers Seed Company • 400 Flower City Malt Lab • 802 Spectrum Technologies • 618 Food Bank Association of New York State • 504 Stark Bro’s Nurseries • 207 FreshQC - Virtual One Software • 910 Stokes Seeds Inc • 401 Gowan Company • 501 Summit Tree Sales • 507 Greenfield Basket Factory, Inc • 807 Syngenta • 702, 704 Growers Mineral Solutions • 319 Tierra Farm • 703 Growth Products • 204 Treen Box & Pallet • 919, 921 Harris Seeds • 901 United Country Real Estate • 903 Haygrove Tunnels • 307 USDA / FSA • 103 Hill & Markes, Inc • 809 USDA / NASS • 113 Hillside Cultivator Co., LLC • 301 Valent USA Corp • 701 Hillside Orchard Farms • 929 Van Ernst Refrigeration • 403 Independent Ag Equipment (fo rm e rly GVM) • 723, 725, 820, 822 Van Well Nursery • 915 IPM Laboratories, Inc • 206 Wafler Nursery • 404 Kube Pak Corp • 706 W.H. Milikowski, Inc • 624 Lakeland Equipment Corp • 321, 323, 325, 420, 422, 424 Westbridge Agricultural Products • 601 Lakeview Greenhouses and Farm Ltd • 520 White’s Farm Supply, Inc • 619, 621, 718, 720 Lakewood Process Machinery • 811, 813, 815, 912, 914, 916 Willsie Equipment Sales, Inc • 934, 935, 936, 937 EXHIBITORS CONTRACT 2014 EMPIRE STATE PRODUCERS EXPO JANUARY 21-22-23, 2014 TUESDAY 9AM-5PM • WEDNESDAY 8AM-5PM • THURSDAY 8AM-1PM Oncenter Convention Center, Syracuse Brought to you by The New York State Vegetable Growers Association, Empire State Potato Growers, New York State Berry Growers Association, New York State Horticultural Society, New York State Farmers’ Direct Marketing Committee, NYS Flower Industries, Farmers’ Market Federation of NY, Cornell University and Cornell Cooperative Extension Managed by the Trade Show Division of Lee Newspapers, Inc. Show Manager: Ken Maring 800-218-5586 or 518-673-2445 • Fax 518-673-3245 • www.leetradeshows.com • e-mail [email protected] 10’ X 10’ BOOTHS EQUIPMENT SPACE 1 Booth- $650. Ea. 2 or More Booths- $600. Ea. 400 - 999 Square Feet = $3.75 / Sq. Ft. 1st Choice ______2nd Choice ______1000 - up Square Feet = $3.25 / Sq. Ft. 3rd Choice ______(w) ______x (l)______= ______sq. ft. Total # of Bths: ______sq. ft. ______x rate ______= Total Due ______Total Due: ______x 50% Deposit=______Total Due:______x 50% Deposit= ______Balance Due:______Balance Due: ______Area Requested: ______We agree to occupy and pay for the above exhibit space.We understand that the contract is not valid without the required deposit. The balance is due in full on or before January 2, 2014. Make all checks payable to the “LEE NEWSPAPERS, INC.” with Empire Expo in memo line (U.S. funds only). See back of contract for cancellation and other trade show policies. No Exhibit will be allowed to set up unless paid in full.
It is understood and agreed that booth assignments will be made upon date of receipt of application and deposit, on a first come/first serve basis. Every reasonable attempt will be made to assign your desired space; however, if all your requested spaces are occupied, you will be assigned the best available space in the opinion of the management.
Show management will provide an 10’ backdrop, 30” side curtains, two (2) chairs, one (1) 8’ draped table and a wastebasket for each 10x10 exhibit. Floor spaces include two (2) chairs, one (1) 8’ draped table and a wastebasket but do not include side curtains or backdrops. BOOTHS WILL BE CARPETED. 110 Electricity will be available through the Oncenter, form included in exhibitor kit. : PRE-SHOW; $75 PER OUTLET AT THE SHOW ______Our certificate of insurance is enclosed (naming New York State Vegetable Growers Association as “Additional Insured”). Deadline for receipt of certificate is 1/2/14. PLEASE READ THE REVERSE SIDE OF THIS CONTRACT BEFORE SIGNING In signing this agreement, we agree to conform with the terms, conditions, and covenants contained in this application and contract for exhibit space.We agree to meet all dead- lines and abide by policies set by the show management. Exhibiting Co. ______Person in Charge of Display ______Signature ______Title ______Address ______Phone ______City ______State ______Zip ______Fax Number ______email: ______web site: ______
CREDIT CARD NUMBER: ______Expiration Date: ______Name on Card______Please completely fill out, SIGN AND RETURN THE WHITE COPY to our office, RETAIN THE YELLOW COPY for your files MAKE CHECK PAYABLE TO: LEE NEWSPAPERS, INC and MAIL WITH CONTRACT TO: LEE NEWSPAPER, INC P.O. 121, 6113 STATE HIGHWAY 5, PALATINE BRIDGE, NY 13428 OR FAX TO: 518-673-3245 All efforts will be made to accommodate your request for exhibit location, however the show management reserves the right to arrange the show in the overall best interest of the show. If we need to change your desired location for any reason, we will notify you immediately. 2014 EMPIRE STATE PRODUCERS EXPO EXHIBITOR TERMS AND CONDITIONS
GENERAL 1. CONFERENCE MANAGEMENT - The word “Management” as used herein shall 3. DISTRIBUTION OF SAMPLES AND SOUVENIRS - Samples, souvenirs, publi- mean New York State Vegetables Growers Association, Inc. or its officers or com- cations, etc., may be distributed by the exhibitor only from within his exhibit and are mittees or agents or employees acting for them, in the management of the confer- also subject to regulations of the site owner and municipality. ence. 4. NOISE, ODORS, SIGNS - Excessively noisy or obstructive work will not be per- mitted during open hours of the exhibit, nor will excessively noisy operating displays, 2. ELIGIBLE EXHIBITS - The management reserves the right to determine the eli- nor exhibits producing objectionable odors, nor offensive illuminations of signs. gibility of any company or product for inclusion in the Conference. 5. CONTESTS - Management shall be informed in advance of games and prize HOURS & ADMISSION drawings planned for in-exhibit operation. 1. SHOW HOURS - The exhibit area will be open to the visitors from 9:00 am to 5:00 6. FLAMMABLE MATERIALS - No flammable fluids, substances or materials of any pm on Tuesday, 8:00 am to 5:00 pm on Wednesday and 8:00 am to 1:00 pm on nature, including decorative materials of any nature, including decorative materials, Thursday or as designated on all days of the show. prohibited by National, State or City Fire Regulations, may be used in any booth.
2. ATTENDANCE - Management shall have the sole control over admission policies. 7. SAFETY DEVICES - Exhibitor agrees to accept full responsibility for compliance All persons visiting the exhibit area, including exhibitor representatives, will be with National, State and City regulations in the provision and maintenance of ade- required to register for the conference and wear a nametag. All trade show booths quate safety devices and conditions for the operation of equipment. must be staffed. 8. SUBLETTING - Exhibitor may not assign nor sublet his contract, or permit others to use his contracted exhibit space, without the knowledge and consent of manage- 3. ADMITTANCE DURING NON-SHOW HOURS - Without permission from man- ment. agement, exhibit representatives will not be permitted in the exhibit area between 9. EXHIBIT DESCRIPTION - Each exhibitor will be required to submit in advance a 6:30 p.m. and 7:00 a.m. on show days. brief description of his company’s services. INSTALLATION OF EXHIBITS: 1. PAYMENT-COST OF SPACE - Inside space will be sold as 10’x10’, see front for LIABILITY AND CANCELLATIONS full details. Open floor space sold by sq. ft. A deposit is due with contract as per con- 1. CARE OF BUILDING - Exhibitor is liable for any damage caused to the building, ditions on front. All exhibitors must be paid in full as per conditions on front before standard exhibit equipment or other exhibitors’ property, by him, his agents or set up will be allowed. employees. Exhibitor must submit to management by the date specified on the first page of this contract a certificate of liability insurance. 2. DECORATOR - The show has retained one firm to serve as the exhibit decorator. 2. CANCELLATION - Space cancelled after confirmation of assignment has been Because of set-up schedules and possible bonding requirements, management made by management will cost the exhibitor 50% of the exhibitor’s total contract obli- requests that all exhibitors use the services of the appointed decorator. Additional gation. Cancellations must be made in writing to the management. After 1/1/14, decorations, furniture, floor coverings, fixtures and exhibit accessories (other than exhibitor will relinquish 100% of contract obligation and booth space. Any exhibitor those provided by management) may be ordered through the decorator. not appearing for the conference by 9 a.m. on first conference day relinquishes 3. INSTALLATION AND DISMANTLING - Installation of booth exhibits will be from 100% of his contract obligation and booth space. management has the right to relo- 9:00 am to 8:00 pm on Monday, January 20, 2014.You will be given a specific set up cate exhibitors to comparable spaces other than those specified by the exhibitor, if time. The trade show area will reopen by 7:00 am on Tuesday, January 21, 2014. deemed advisable and in the best interests of the show. Exhibitors will be notified Exhibits must be completed by 9:00 am on the January 21, 2014. No exhibitor will promptly and given the option to cancel with full refund in the event that the reloca- be allowed to remove his exhibit or any essential part of it before 1:00 pm on the last tion is not acceptable. Conference day. The hours for dismantling and removing the exhibits are 1:00 pm 3. LIABILITY - The exhibitor agrees with management that management shall not to 4:00 pm. Exhibitors shall be liable for all storage and handling charges resulting be responsible for any loss, damage or injury that may occur to the exhibitor or his from leaving material in the exhibit area after 4:00 pm on the day the Conference employees, representatives or agents, or to his property, from any cause whatsoev- closes. er; and the exhibitor agrees to defend, indemnify and hold forever harmless the man- 4. LABOR - Installation and dismantling of exhibits must be done by exhibitors’ per- agement, its employees and agents, from all loss, liability, expense and penalty, sonnel. including attorney’s fees, on account of personal injury or damage to property sus- tained by the exhibitor or by an person or persons arising out of, during, or in con- USE OF SPACE nection with this agreement, whether such injury or damage is due or claimed to be 1. MANAGEMENT AUTHORITY - Management reserves the right to reject, eject or due by any negligence or management, its employees or any other person. prohibit any exhibit in whole or in part, or exhibitor, or his representatives, with or 4. AMENDMENTS - Any matters not specifically covered by the preceding rules will without giving cause. If cause is not given, liability shall not exceed the return to be subject solely to the decision of the management. These rules may be amend- exhibitor of amount of rental unearned at the time of the rejection. If an exhibit or ed at any time by management, provided that amendments shall not substantially exhibitor is ejected for violation of these rules or for other stated reasons, no return need be made. diminish the rights or increase the liability of the exhibitor. 2.SOLICITING AND COSTUMES - All demonstrations or other promotional activi- 5. HOLD HARMLESS ties are confined to the limits of each exhibit. Sufficient space must be provided Exhibitor agrees to hold Lee Newspapers, Inc. and New York State Vegetable within the exhibit to contain persons watching the demonstrations and other activi- Growers Association it’s subscribers, agents and employees harmless and agrees ties. Each exhibitor is responsible for keeping the aisles near his exhibit free of con- to defend them from any injuries or damage to any party as a result of the exhibitor’s gestion due to his activities. Exhibitors’ representatives wearing distinctive cos- or employees negligence, attendance or participation in the exhibition. tumes or uniforms, or carrying banners or signs separately or as a part of their apparel shall not work in other than their own exhibit space.