UNIVERSITY OF – ALTA AND SOFIA

MANAGEMENT PLAN MONITORING AND PROPERTY SUPERVISION QUATERLY REPORT – 1st TRIMESTER 2013

June 2013

University of Coimbra – Alta and Sofia

Management Plan Monitoring and Property Supervision Quarterly Report 1º trimester 2013

Fact Sheet:

Responsible for the Report Technical office for Plan Supervision of Association RUAS (Recriar Universidade Alta e Sofia)

Authors J. Raimundo Mendes da Silva* (UC) Sidónio Simões (CMC) Afonso Mira (DRCC) Mário Carvalhal (UC) António Magalhães Cardoso (CCDRC)

Technical support and editorial coordination Cátia Marques

* Coordination UC: CMC: Municipality of Coimbra DRCC: Central Region Directorate for Culture CCDRC: Central Region Development and Coordination Commission

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CONTENTS

1 Framework ...... 1 2 Works carried out and Undergoing ...... 2 2.1 Interventions Promoted by the University of Coimbra ...... 2 2.2 Interventions Promoted by the Municipality of Coimbra ...... 3 2.3 Other Interventions ...... 3 3 Projects carried out or Undergoing ...... 4 3.1 Projects Promoted by the University of Coimbra ...... 4 3.2 Projects Promoted by the Municipality of Coimbra ...... 5 4 Management Actions and Events ...... 6 4.1 Implementation of the Managing Structure ...... 6 4.2 Legislation and Complementary Evolution ...... 6 4.3 Developed Activities ...... 7 5 Actions and Events of Information and Dissemination ...... 10 6 Final Remarks ...... 11

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1 Framework

The Technical Office for Monitoring Plan of the Association RUAS (GTAP), whose competences are the supervision, control and implementation of the Management Plan, is responsible for the elaboration of the Monitoring and Property Supervision Reports.

Each year, it will be produced an annual report and four quarterly reports. This is the first report of the year 2013.

The quarterly reports aim at providing close monitoring of management actions, allowing their permanent assessment and evaluation. They are also an indispensable tool for the preparation of annual reports by the record of ongoing actions and their evolution.

The report is organized in six chapters.

Chapter 1 presents a general contextualization of its elaboration.

Chapter 2 makes a review of the works carried out or in progress in the first quarter of 2013, promoted by the University of Coimbra (UC), by the Municipality of Coimbra (CMC), by Central Region Directorate for Culture (DRCC), as well as other interventions promoted by private stakeholders with relevant interest.

Chapter 3 points out the studies and the projects promoted in this period by the upper mentioned entities (UC, CMC and DRCC).

Chapter 4 describes the actions in the field of management. It includes the implementation process of the managing structure (Association RUAS) and also the evolution of the legal frame with direct implication in the managed territory.

Chapter 5 presents the list of actions related to the dissemination and communication carried out during the first quarter of 2013.

Finally, chapter 6 registers some brief remarks about the work developed within the period comprised in this report.

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2 Works carried out and Undergoing

2.1 Interventions Promoted by the University of Coimbra

Table 1 presents the list of the most relevant interventions carried out during the first quarter of 2013, promoted by the University of Coimbra.

Table 1 – Interventions Promoted by the University of Coimbra

Action Description of the Intervention

Rehabilitation of the Joanine Library Door (2012-2013) Joanine Library Rehabilitation of the gable to eliminate the water seepage on the middle floor (2013) Stabilization and rehabilitation of the coving of St Michael Chapel and St. Michael’s Chapel replacement of the lighting system (2012-2013)

Gerais Rehabilitation of the window frames in the Faculty of Law bar (2013)

Rehabilitation and improvement of the scenic lighting in the Schools Northern wing Courtyard (2013)

Faculty of Letters Roof repair (2013)

Departments of Physics Rehabilitation to install scientific platforms (2013) and Chemistry Faculty of Medicine | Rehabilitation of the sanitary facilities on floor 0 and partial rehabilitation of Central Unit the basement (2013) Department of Rehabilitation of the Lusophone Area; rehabilitation of the parking lot (2013) Mathematics Gil Vicente Academic Conservation and adaptation of the bar area (2012-2013) Theatre Rehabilitation of three offices and acquisition of air conditioning equipment St. Jerome College (2012-2013) Departments of Physics Rehabilitation of several spaces to install scientific platforms (RMN and CLL) and Chemistry

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2.2 Interventions Promoted by the Municipality of Coimbra

Table 2 presents the list of the most relevant interventions carried out during the first quarter of 2013, promoted by the Municipality of Coimbra.

Table 2 – Interventions Promoted by the Municipality of Coimbra

Action Description of the intervention

Rehabilitation of the Anto Tower to install the Museum for the Guitar of Anto Tower Coimbra (2012-2013) Conversion of the Central Wing of the College of Arts – Inquisition Courtyard Former College of Arts (2012-2013) Rehabilitation of other Couraça dos Apóstolos, Rua Corpo de Deus, Rua da Alegria, sidewalks of Av. streets and public Sá da Bandeira and Monumental Stairs (2008-2015) spaces Support of the rehabilitation private Rehabilitation works of four buildings in the uptown area (ongoing) property buildings PRAUD/Obras

2.3 Other Interventions

Table 3 presents the list of the most relevant interventions carried out during the first quarter of 2013, promoted by the Central Region Directorate for Culture.

Table 3 – Interventions Promoted by the Central Region Directorate for Culture

Action Description of the Intervention

Old Cathedral Restoration and conservation; rehabilitation and musealization (2001-2013)

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3 Projects carried out or Undergoing

3.1 Projects Promoted by the University of Coimbra

Table 4 presents the general list of studies and projects elaborated or in progress during the first quarter of 2013, promoted by the University of Coimbra.

Table 4 – Projects Promoted by the University of Coimbra

Action Studies / Projects

Iron Gate and St. Peter’s Project for rehabilitation of the Iron Door porch (2012-2013) College Gerais Rehabilitation Project of the Chapel lobby for the settlement of the UC shop (2013) Trinity College Rehabilitation of the Trinity College to host the European Judicial University Court (2013-2014) Departments of Physics and Rehabilitation project to install scientific platforms (CFF and TAIL) Chemistry Rehabilitation project to install scientific platforms (IRCMS) Botanical Garden Rehabilitation project for the tropical greenhouses and Science Area In Situ

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3.2 Projects Promoted by the Municipality of Coimbra

Table 5 presents the general list of studies and projects elaborated or in progress in the first quarter of 2013, promoted by the Municipality of Coimbra.

Table 5 – Projects Promoted by the Municipality of Coimbra

Action Studies / Projects

Urban and landscape Previous study to urban and landscape arrangement, including qualification of Terreiro da remodeling the infrastructures (2012-2103) Erva Urban requalification of Sofia Previous study for urban and landscape arrangement including Street infrastructure remodeling (2011-2014) Support of the rehabilitation Rehabilitation projects of buildings in the intramural area of the city of private property buildings (2011-2015) PRAUD/Obras Elaboration of the application to the program "Reabilitar para Arrendar" (Rehabilitate for Renting ) which includes the rehabilitation of ten Rehabilitation of municipal buildings located in the Special Protection Zone (ZEP) (two in the buildings uptown and eight in the downtown), whose projects are completed or nearing completion

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4 Management Actions and Events

4.1 Implementation of the Managing Structure

The responsible for the management of the Nominated Area is Association RUAS. It was created for that purpose and gathers all the entities with legal jurisdiction over the territory. This Association formally entered into operation at the end of the year 2012 and its installation was completed in the first months of 2013.

Formal Stages of Implementation – RUAS:

• Beginning of operation of The Technical Office for Monitoring Plan (GTAP) – February 2013; • Installation in the College of São Bento of the Technical Office for Urban Structuration (GTEU) – March 2013.

In accordance with the Statutes of Association RUAS (approved in late 2012), and in addition to the four founders of the Association (the University of Coimbra, the Municipality of Coimbra, the Portuguese State through the Central Region Directorate for Culture and the Society for Urban Rehabilitation Coimbra Viva), there may be institutional members or invited members "bodies and institutions that own cultural heritage (material or immaterial) in the nominated and protection zones, or within the surrounding area of the mentioned property." During this trimester, the General Assembly of the Association RUAS, which acts, according to the same Statutes, like a Consultative Forum (since it is its responsibility to consider and rule on "any matter concerning the activity of the Association"), was gradually extended to other public and private institutions of various kinds (thus fully responding to the concerns of ICOMOS in relation to the involvement of the local community and non-governmental organizations).

4.2 Legislation and Complementary Evolution

Considering the consolidation of the legal measures that support and reinforce the Property Protection and Management, the following actions were taken during the 1 st trimester of 2013:

• February 1, 2013 – Approval by the Municipality of Coimbra (and dispatch to the City Council) of the delineation of the Urban Rehabilitation Areas (ARU) Coimbra/Baixa and Coimbra/Rio and their respective Strategies for Rehabilitation; • February 7, 2013 – Conditioned Approval of the Revision of the «Coimbra Municipal Master Plan» by the Supervisory Committee; • March 20, 2013 – Publication and enforcement of the delineation of the Urban Rehabilitation Area (ARU) Coimbra/Alta and respective Strategy for Rehabilitation (publication in the National Official Journal, 2 nd series, Announcement no. 4075/2013, Management Plan – 1st Quarter Report 6

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concerning the approval of the Urban Rehabilitation Area, stated in a official instrument, for implementing a simple operation of urban rehabilitation and respective Strategy for Rehabilitation. This ARU was approved by the Municipality on November 5, 2012 and by the City Council on December 27, 2012).

It was also prepared an amendment to the «Municipal Regulation for Urban Construction, Recovery and Reconversion of the area included in the Nomination of the University to UNESCO World Heritage, including the Protection Zone», establishing a commission of three external experts (two of which nominated by ICOMOS-), which evaluates the possible visual impact on the Property of the interventions proposed in a wider basin of visibility (this consists of over 620 hectares, while the Nominated Areas and Protection Zone consists of about 120 hectares). The opinion of this commission is compulsory and binding.

4.3 Developed Activities

In the context of the activities developed by the Association RUAS in the first quarter of 2013, we would like to stress:

• Beginning of the elaboration of the Management Plan Monitoring and Property

Supervision Annual Report – 2012; • Preparation of contents to include in the website devoted to the Property Management (http://www.uc.pt/ruas ).

Throughout this quarter, the Association RUAS did its best to create the right conditions so that it will not be more difficult to approve a rehabilitation work within the nominated area or protection zone than in any other area of the city. On the contrary, many stimulus mechanisms were prepared to support the interventions.

Although the entities with legal jurisdiction to operate in the territory are concerned with ensuring the protection of the Property (essential for inclusion in the List of UNESCO World's Heritage and its maintenance), we sought to:

a) have a single Regulation stating all the rules to apply in the nominated areas, in order to preserve the core values, without prejudice for the enhancement of those areas and the creation of conditions for the attachment of people and activities that bring life and quality to the area;

b) establish that the Regulation allows some freedom and, wherever justified, the non-application of rules that are designed for application mainly in new buildings;

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c) assure that the entities work together in an innovative model - the Association RUAS - which enables a reduction of time in examining and deciding on requests from investors and a close and integrated actuation;

d) to create a specific service for technicians and promoters operating in the nominated areas and protection zone, which is established at the College of São Bento (RUAS Association headquarters);

e) create some incentives in these areas to urban regeneration.

The Association RUAS and the entities it gathers provide free or very low cost technical support in the technical advisory and supervision.

On the other hand, in these areas, there is a reduction of exemption of fees for the works performed or related operations, as the occupation of public areas with scaffolds and construction materials.

It is also planned the reinforcement of a municipal service of urban rehabilitation stimulus (which, at the moment, consists, presently, in the former measures and paint offer, but it will evolve to a financial support and to the effective costs resulting from the interventions and to the grant of construction credits.

There are also some tax benefits that can be taken advantage of. However, the government is expected to take more and more responsibility over the national cultural heritage, by supporting the promoters.

In turn, we intend to reinforce the mechanisms that force the owners to take action in the degraded buildings that may impair the classification as World Heritage. The measures that may force this intervention and avoid the degradation of the buildings are not different from the ones in force for the nominated area, protection zone and remaining areas of the county. There is in fact, and considering the importance of the nominated area and its associated heritage value, a particular concern of the responsible entities. This concern will certainly result in the reinforcement of the coercive mechanisms in this area.

The supervision index system is under assessment aiming at its further development and improvement. This assessment will include the benchmarking of all the best practices of supervision of the World Heritage web sites and will follow all the recommendations from ICOMOS.

In the process of Property Monitoring, the following indicators were already evaluated (see Volume 1 of the Nomination Dossier and the 2012 Monitoring Report):

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I-01) Evaluation and record-keeping of percentage of completed physical interventions and adaptations to new uses according to the plan and schedule presented in the Management Plan (operated according to the physical evolution of the intervention and according to the amount of investment);

I-02) Percentage of buildings which, per year, have not yet undergone minimal work of conservation and restoration essential for the expected level of performance; I-03) Evolution of number of visitors in the spaces and buildings exclusively or chiefly

devoted to tourist enjoyment; I-04) Evolution of number of buildings in moderate or bad state of conservation in the protection areas.

Nevertheless, the supervision includes many other analysis (including the impact of the Property over its attributes, through a tool of accompaniment of the Exceptional Universal Value, stated in the justifying attributes) and will evolve in the sense of the evaluation of the heritage impact throughout the whole protection area.

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5 Actions and Events of Information and Dissemination

Within the scope of the public dissemination of the nomination “University of Coimbra –Alta and Sofia” to World Heritage, and notwithstanding all the actions promoted by the entities with interest in the nomination, RUAS has promoted several activities in the first quarter of 2013:

• Participation in a cycle of conversations organized by the Coimbra Lions Club about the relationship of the nomination with the city downtown (cycle with several sessions since June 2012 to April 2013, in several places of the city downtown with the participation of several representatives of the nomination and elements of several areas of the community – businessmen, politicians, mayors, NGO, etc.); • Editorial work on the most relevant buildings of the nominated areas in the newspaper 'As Beiras': published weekly since early February 2012, it includes texts written by personalities of the University and the City; • Editorial work on the Property attributes in the newspaper 'Diário de Coimbra': published weekly since early February 2012, it includes texts written by personalities of the University and the City; • Publication of issue of magazine UP (TAP) regarding the Nomination «University of Coimbra – Alta and Sofia»; • Presentation of the Nomination «University of Coimbra – Alta and Sofia» in the International Tourism Exhibition (BTL), on February, 28; • Organization of 14 educational activities regarding the heritage of the historic city centre, in several schools, involving 305 participants.

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6 Final Remarks

As the first quarter report elaborated for this purpose, it has a relevant significance for it sets the beginning of a new process, new habits and new attitudes towards the Property.

During the period that comprehends this report, the Property was not subject of threats to its integrity. On the contrary, the effort to enhance and promote it was stronger. As a matter of fact, the Property was not even affected by the strong financial conditioning that is presently taking place.

To conclude, the first trimester of 2013 was also a period of consolidation of the nomination and of preparation and accompaniment of a large set of procedures whose aims were to respond to the concerns presented by ICOMOS. At this level, the tasks concerning the consolidation of the operational structure of Association RUAS, along with the reinforcement of the safeguard and enhancement mechanisms of the Property were particularly relevant.

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