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Finance Scrutiny Sub-Committee FSSC b FINANCE SCRUTINY SUB-COMMITTEE Date and Time: Thursday, 19 October 2006 7.00 pm Venue : Room 8, Lambeth Town Hall, Brixton Hill, SW2 1RW Democratic Services Officer : Antoinette Duhaney Democratic Services Tel/Voicemail: 020 7926 2167 London Borough of Lambeth, Fax: 020 7926 2755 Lambeth Town Hall, Brixton Hill, Email: [email protected] London, SW2 1RW Website: www.lambeth.gov.uk Despatched: Wednesday, 11 October 2006 MEMBERS: Councillors C. BENNETT, D. MORRIS, F. NOSEGBE, P. ROBBINS and P. TRUESDALE SUBSTITUTE MEMBERS: Councillors M. CAMERON, G. DODSWORTH, B. PALMER and N. SABHARWAL AGENDA Appendices to reports- bulky appendices are published on the Website www.lambeth.gov.uk and can be obtained from report authors/Clerk or at the meeting. They are not circulated with the agenda. PLEASE NOTE THAT THE ORDER OF THE AGENDA MAY BE CHANGED AT THE MEETING Page Nos. 1. Welcomes and Introductions 2. Apologies 3. Declarations of Interest 4. Minutes (13.09.06) 1 - 6 5. Delivering the Capital Programme: Revitalise 7 - 22 (report 154/06-07) (All wards / All areas) Report by Executive Director of Regeneration & Housing Contact for inquiries: Jo Negrini, Programme Director 020 7926 2896 [email protected] 6. Building Schools for the Future: Project Delivery 23 - 36 (report 155/06-07) (All wards / All areas) Report by Executive Director of Children & Young Peoples Service Contact for inquiries: Kester McMorris, BSF Programmer 020 7926 3210 [email protected] 7. Progress on Preparation of the Corporate Property Strategy and 37 - 112 Asset Management Plan (report 156 /06-07) (All wards / All areas) Report by Executive Director of Regeneration & Housing Contact for inquiries: Uzo Nwanze, Head of Asset Strategy, 020 7926 9929 [email protected] Appendix 2 which accompanies this report (pages 57 – 112) has been circulated to Members of the sub-committee only . Copies can be obtained from the report author or the Democratic Services contact Officer on request or downloaded from the website www.lambeth.gov.uk 8. Voluntary and Community Sector Premises Portfolio 113 - 120 (report 157/06-07) ( All wards / All areas) Report by Executive Director of Regeneration & Housing Contact for inquiries: Mike Perrott, Principal Property Manager, 020 7926 0453 [email protected] 9. Lambeth Benefits Service Review September/October 2006 121 - 132 (report 158/06-07) ( All wards/ All areas) Report by Executive Director of Finance and Resources Contact for inquiries: Vincent Seivwright-Smith, Divisional Director of Lambeth Benefits Service, 020 7926 0990 vSeivwright- [email protected] FINANCE SCRUTINY Deadline to send Deadline Date Agenda Published Meeting 7.30pm Decision reports to Legal and [5pm 8 clear [5 clear days] Published by Finance (5pm) days] [5 clear days] [14 clear days] 31.05.06 09.06.06 14.06.06 22.06.06 30.06.06 27.09.06 06.10.06 11.10.06 19.10.06 27.10.06 08.11.06 17.11.06 22.11.06 30.11.06 08.12.06 24.01.07 02.02.07 07.02.07 15.02.07 23.02.07 16.04.07 25.04.07 30.04.07 09.05.07 17.05.07 Access Information Facilities for disabled people: • Access for people with mobility difficulties: please ring the bell (marked with the disabled access symbol) on the right-hand side of the Acre Lane entrance. • Induction loop facilities are available in Room 8 and the Council Chamber. • For further special requirements, please contact the officer listed on the front page. Queries on reports: Please contact report authors prior to the meeting if you have questions on the reports or wish to inspect the background documents used. The name and telephone number of the report author is shown on the front page of each report. Other enquiries: Please contact the officer shown on the front page to obtain any other information concerning the agenda or meeting. Accessing Agendas, Reports and Minutes All public committee papers are available for inspection at Lambeth libraries , and also on the internet from the day of publication in the following manner: • Log on to www.lambeth.gov.uk • On the Home Page (bottom left), click on Democracy @ Lambeth • In the list on the left: either o If you know the date of the meeting concerned click on the seventh item - How to get involved and scroll down to the – Meetings and Events Diary . Navigate your way to the date concerned and click on the name of that meeting. At the bottom of the page that appears, there is a list of Associated documents - the list of reports on the agenda for that meeting. o Or click on the fifth item – documents of meetings . Navigate your way to the meeting and documents you want. If you are unable to locate the document you require, please contact the officer shown on the front page above. Procedure before taking Key Decisions and Publication of the Forward Plan (Constitution: Part 4 Section 2 Procedure Rules 13 & 14) • The Forward Plan is published monthly; it sets out key decisions to be taken over the next four months. It is available to the public on the Council’s website, at the Town Hall or in Lambeth public libraries. • Please contact the officer listed on the front page if you want to know more. Public Notice Quest ions (Part 4 Section 1 Procedure Rule 10) • Written questions concerning the matters within the responsibility of the Council may be submitted by a member of the public (Council Tax payers, Business Rate payers or local government electors) by post or via Email to the Head of Democratic Services at [email protected] • Questions should be submitted as early as possible and at least 10 clear days before the meeting so as to enable the item to be included on the agenda and for a response to be prepared. • Only persons residing or working in the area concerned can submit a question to an area committee, and such a question must concern that one area only. • The answer to the question will be sent to the questioner within 10 working days, and included on the agenda. • At the relevant meeting, the member of the public or Councillor putting the question may attend and ask a concise supplementary question relevant to the original question or answer given but may not make a speech. Speaking rights at sub-committees and committee meetings (Part 4 Section 1 Procedure Rule 10) • At Area Committees, the Chair will encourage questions and contributions from members of the public on all agenda items, subject to guidance from the Chair on time allowed for the particular item and the guillotine for the meeting. • At other Committees and the Executive, speaking rights are solely at the discretion of the Chair. Petitions (Part 4 Section 1 Procedure Rule 10) • Petitions may be presented by members of the public or Councillors: o To the Mayor. o To the Chief Executive or other officers o To a Councillor or o At a meeting of the relevant area committee where the petitioner is entitled to advise briefly of the subject matter of the petition and the number of signatories involved, but not otherwise to make a speech. • Such petitions will be acknowledged and referred to an appropriate officer who will be required to send an answer to the lead petitioner or member (and ward members) within four weeks. Deputations (Part 4 Section 1 Procedure Rule 10) • Deputations of local people concerned with a particular issue should write to the Head of Democratic Services briefly setting out the issue of concern. The deputation will then be advised to the relevant sub-committee, committee meeting (Area or Scrutiny) or Council meeting which the deputation is asked to attend to raise their issue of concern. • Deputations will not normally be heard where a deputation at any meeting of the Council or any of its committees or sub-committees, has been heard on the same, or essentially the same, issue within the last six months. This page is intentionally left blank Page 1 Agenda Item 4 FSSC b FINANCE SCRUTINY SUB-COMMITTEE Wednesday 13 September 2006 at 7.30 pm MINUTES PRESENT: Councillor Clive Bennett, Councillor Diana Morris, Councillor Peter Robbins (Chair), Councillor Neil Sabharwal (Substitute) and Councillor Peter Truesdale (Vice-Chair) APOLOGIES: None ALSO PRESENT: Councillor Andrew Gibson Action required by 1. APOLOGIES AND INTRODUCTIONS The Chair welcomed attendees and asked them to introduce themselves. 2. DECLARATIONS OF INTEREST No declarations of interest were made. 3. MINUTES RESOLVED That the minutes of the previous meeting held on 22 June 2006 be approved and signed by the Chair as a correct record of the DSO proceedings subject to the agreement of an additional item in the work programme under item 5 (page 5) relating to the exploring all sources of finance available to the Council to ensure that all potential funding opportunities are maximised. 4. FINANCE MONITOR The report was introduced by Richard Hornby, Divisional Director DSO Resources who briefly outlined the current and forecast position in respect of • The General Fund and Housing Revenue Account • The General Fund and Housing Revenue Account Capital Programme • The collection fund • Debt collection and prompt invoice payment. The sub-committee discussed the details in the report and in response to specific questions officers responded as follows: Page 2 • A negative balance represented an underspend and a positive balance an overspend; • Sundry debt included any money owed to the Council (other than rent or Council Tax) and included items such as commercial waste fees, venue hire charges, social care contributions and Section 20 debt; • Section 106 payments due to the Council were not included in sundry debts but were monitored separately and details on this could be circulated to Members with the draft minutes; • It was difficult to give any indication of what might be an acceptable level of debt bit it was essential that debts were collected promptly and old debts written off; • Although there were no formal sanctions, in the event of late financial returns from departments, the Executive Director of Finance would be alerted; • Members of the sub-committee would be included as recipients of the finance monitors and the information would be circulated to all recipients simultaneously.
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