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7/26/2018 Meeting Time: 1:00 PM Central Florida Regional Transportation Authority 455 N. Garland Ave. 2nd Floor Board Room Meeting Date: 7/26/2018 Orlando, FL 32801 Meeting Time: 1:00 PM As a courtesy to others, please silence all electronic devices during the meeting. 1. Call to Order 2. Approval of Minutes • Board of Director's Meeting Minutes, March 22, 2018 Pg 4 3. Recognition • 20 Years of Service Awards • 25 Years of Service Awards • 30 Years of Service Awards • 2018 Roadeo LYNX Team Recognition • Government Technology/AT&T Special Districts Summit Award for Technology Innovation Leadership • Environmental Systems Research Institute (ESRI) Geographical Information Systems (GIS) Award 4. Public Comments • Citizens who would like to speak under Public Comments shall submit a request form to the Assistant Secretary prior to the meeting. Forms are available at the door. 5. Chief Executive Officer's Report 6. Oversight Committee Report 7. Consent Agenda A. Request for Proposal (RFP) i. Authorization to Release a Request for Proposal (RFP) to Procure Professional Pg 13 Recruitment Search Services ii. Authorization to Release a Request for Proposal (RFP)to Procure Information Bike and Pg 14 Scooter Share at Major Transfer Points Along LYNX' Transit Alignments. iii. Authorization to Release a Request for Proposal (RFP) to Procure Consultant Services for Autonomous Vehicles for the BRT/LYMMO Routes for a not to Exceed Amount of Pg 17 $1,000,000 (One Million) Dollars for a Contract Period of Two (2) Years iv. Authorization to Release a Request for Proposal (RFP) for Cleaning Services of Maintenance Shop Equipment for an Amount not to Exceed $300,000 (Three Hundred Pg 19 Thousand) Dollars for the Five-Year Contract Period v. Authorization to Release a Request for Proposal (RFP) to Procure Digital Cameras for all Pg 21 of LYNX Facilities, Super Stops, and Maintenance to the Existing Camera Systems B. Award Contracts i. Authorization to Award a Contract to Cummins Sales and Service for the Procurement of Remanufactured Cummins Engines Not-To-Exceed Amount of $264,580.00 for a Period of Pg 23 One (1) Year. ii. Authorization to Award a Contract for Heavy Duty Transit Fleet and Non-Revenue Vehicle Towing Services to Stepp’s Towing in an Amount Not To Exceed $240,600 for a Pg 25 Contractual Period of Three (3) Years, With the Option to Extend for Two (2) One (1) Year Periods iii. Authorization to Award a Contract to New Flyer for the purchase of up to seventy-five (75) CNG (Compressed Natural Gas) sixty-foot (60’) articulated buses with a not-to- Pg 27 exceed amount of one million ($1,000,000) dollars per vehicle. The Contract term is three (3) years with the option to extend two (2) one (1) year periods C. Extension of Contracts i. Authorization to Exercise the Second Option Year of Contract #14-C28 to Enterprise Pg 29 Leasing Company of Orlando, LLC for Vanpool Support D. Miscellaneous i. Authorization to Amend Value of the Authorization to Purchase Twenty-Eight (28) Pg 31 Vanpool Vehicles for Replacement and Expansion Purposes for the Vanpool Program. ii. Authorization to Submit the Fiscal Year 2018/2019 Transportation Disadvantaged Trip and Pg 33 Equipment Grant Application -Attachments iii. Authorization to Approve an Inter-local Agreement with the University of Central Florida Pg 36 (UCF) to Provide Bus Wrap and Body Shop Services for the Campus Fleet. iv. Authorization to Submit Grant Applications to the Federal Transit Administration (FTA) for Fiscal Year 2018 Competitive Funding Opportunity: Grants for Buses and Bus Facilities Pg 38 Infrastructure Investment Program for a Southern Operations Base v. Authorization to Allow for the Additional Funding to WSP, Inc for the Design and Pg 43 Engineering of the Pine Hills Bus Transfer Center -Attachments vi. Authorization to Apply for and Administer the Florida Commission "Local Program Administrative Support" Grant on behalf of MetroPlan Orlando in the amount of Pg 62 $101,881. vii. Authorization to Submit a Grant Application to the Federal Transit Administration (FTA) for Public Transportation Emergency Relief Funds in Response to Hurricanes Irma and Pg 64 Maria viii. Staff is Requesting the Board of Directors’ Authorization for the Chief Executive Officer (CEO) or Designee to Issue a Purchase Order to New Flyer for the Purchase of Fifteen Pg 66 (15) CNG (Compressed Natural Gas) Sixty-Foot (60’) Articulated Buses With a Not-to- Exceed Amount of Sixteen Million ($16,000,000) Dollars ix. Authorization to Enter into a Planning Grant Agreement with MetroPlan Orlando to Fulfill Pg 67 the Requirements of the Grant Agreement x. Board confirmation of Mr. William “John” Slot Jr. appointment to serve as LYNX’ Chief Pg 69 Innovation Officer -Attachments 8. Action Agenda A. Authorization to Approve the Annual Financial Audit and Comprehensive Annual Financial Pg 76 Report (CAFR) for the Year Ended September 30, 2017 -Attachments B. Authorization to Amend the FY2018 Operating and Capital Budgets Pg 185 -Attachments 9. Work Session A. Discussion on Legal Services Request for Proposal Evaluation Pg 194 B. FY2019 Preliminary Operating and Capital Budgets Pg 195 -Attachments 10. Information Items A. Notification of Settlement Agreement Pursuant to Administrative Rule 6 Pg 213 11. Other Business 12. Monthly Reports A. FY2018 3rd Quarter Financial Report - October to June 2018 Pg 215 -Attachments B. FY2018 Ridership Report through April 2018 Pg 221 -Attachments C. Marketing Communications Report: March 2018 - June 2018 Pg 227 D. Planning & Development Report Pg 254 Section 286.0105, Florida Statutes states that if a person decides to appeal any decision made by a board, agency, or commission with respect to any matter considered at a meeting or hearing, he will need a record of the proceedings, and that, for such purposes, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. In accordance with the Americans With Disabilities Act of 1990, persons needing a special accommodation at this meeting because of a disability or physicalimpairment should contact Benjamin Gonzalez at 455 N. Garland Ave, Orlando, FL 32801 (407) 254-6038, not later than three business days prior to the meeting. If hearing impaired, contact LYNX at (407) 423- 0787(TDD). LYNX Central Florida Regional Transportation Authority Board of Directors’ Meeting Minutes PLACE: LYNX Central Station 455 N. Garland Avenue Conference Room, 2nd Floor Orlando, FL 32801 DATE: March 22, 2018 TIME: 1:00 p.m. Members in Attendance: Viviana Janer, Chair, Osceola County Buddy Dyer, Mayor, City of Orlando, Teresa Jacobs, Mayor, Orange County Lee Constantine, Commissioner, Seminole County BoCC Mike Shannon, Secretary, 5th District, Florida Department of Transportation 1. Call to Order Chair Janer called the meeting to order at 1:04 p.m. 2. Approval of Minutes Chair Janer asked the Board if there was any discussion about the February 1, 2018 meeting minutes. A motion was made by Mayor Jacobs, seconded by Commissioner Constantine. Minutes were unanimously approved as presented. 3. Public Comments Joanne Cornelis, High Hawk Cove, Orlando, Fl. Recommended that LYNX provide 24 hour transportation service to include holiday, weekends and night time. Ms. Cornelis was disappointed to see that last weekend LYNX did not have transportation for the Art Festival. Emma Jean Jackson, 4731 No. Pine Hills Road, Apartment #11, Orlando, FL. 32808 is a lifelong resident of Orlando. Ms. Jackson loves her Orlando City, she 4 of 256 depends on public transportation whether it’s the regular bus or ACCESS LYNX to get around. She is retired and sometimes rides the bus to see what is happening in the community. Her concern is the sidewalks and bus stops that have been around as long as she has and are in poor condition. She says she leaves in a good mood and comes back disappointed with either the driver or the City of Orlando because some stops are not ADA compliant and nothing is being done about it. She stated that she sometimes goes to Walmart and it’s difficult for her to get on the bus with her groceries and her wheelchair and the driver will not assist her, instead, passengers on the bus get off to help her. Chair Janer requested that staff get with Ms. Jackson and get information as to which stops she feels are not ADA accessible and in bad shape. 4. Chief Executive Officer’s Report Chair Janer recognized Mr. Edward L. Johnson, Chief Executive Officer (CEO) to give his report. Mr. Johnson said that courtesy to passengers is the one thing no one can take from us. We need to treat our passengers with the upmost respect and often times we need to go the extra mile for many of our customers who need additional assistance. We will identify where she lives and understand what the sidewalk concerns are and work with the respective departments and city to handle this issue. Mr. Johnson shared with the board members that earlier that morning, LYNX had their Emergency Drill that took place behind the downtown airport. They had Orlando Police Department SWAT Team, the Orange County Sheriff Department and the City of Orlando’s Fire Department who assisted in the drill. He added that Secretary Mike Shannon also joined them this morning and they had a fantastic time. All agencies that participated learned a lot. We hold these drills so that our first responders can understand how to assist us in emergency situations. We used the hostage situation where 4 people took the bus hostage with approximately 45 passengers on the bus (employees were actors on it and some were shot and 4 were killed). The SWAT team overtook the bus and the Fire Department did their role of triage of the passengers.
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