AGENDA ITEM NO. 20

SOUTH HOLLAND DISTRICT COUNCIL

REPORT TO: ANNUAL COUNCIL – 21 MAY 2008

BY: HEAD OF CUSTOMER, LEGAL AND MEMBER SERVICES

SUBJECT: Appointment of Members to Outside Bodies

PURPOSE: To review critically the benefits of making appointments to outside bodies now due to be made and to make any appointments deemed appropriate.

1.0 INTRODUCTION

1.1 The Council currently appoints nearly 100 representatives to almost 60 outside organisations. Appointments are made to these outside bodies for various reasons, for instance following an invitation by the outside body; in accordance with statute or regulations; or to enable the authority to be represented on national forums and groups.

1.2 The Council’s Constitution, which sets out how the Council operates, provides that appointments to outside bodies will be made at the Annual meeting of the Council except when such appointments have been delegated by the Council or where the appointments are exercisable only by the Cabinet. Although no appointments have actually been delegated by the Council, the Cabinet does have responsibility for functions which relate to the aims of various outside bodies to which representatives are appointed. However, the Council’s previous practice has not been to appoint representatives based on political group representation, which has allowed representation to be spread across all members on the Council. On that basis it is more practical for the Council to consider appointments.

2.0 RECOMMENDATIONS OF THE COMMUNITY ENGAGEMENT TASK GROUP

2.1 In July 2005, the Performance Monitoring Panel appointed the Community Engagement Task Group and one of the areas that the Task Group looked at was the appointment of members to outside bodies. The Task Group felt that the Council should only make appointments to outside bodies where there were clear benefits in doing so and that every prospective appointment should be considered critically and thereafter reviewed regularly. Their proposals, which were accepted by the Cabinet, were:

 That current appointments are evaluated critically, on the basis of members’ feedback, prior to any further appointments being made; and  That all future annual appointments to outside bodies be reviewed on the basis of feedback from members before every re-appointment.

2.2 A review of all appointments to outside bodies was carried out last year and the results were appended to the annual report. Appointments were made to outside bodies in accordance with this information.

2.3 Members also agreed “that on a bi-annual basis an evaluation process be undertaken in relation to the appointment of representatives to each outside body, the next evaluation to be submitted to Annual Council 2009. 3.0 INSURANCE IMPLICATIONS

3.1 Following a court decision some years ago affecting the liability of another local authority’s representatives on an outside organisation, South Holland District Council requested bodies to which the Council appoints representatives to provide information concerning both the role of the Council’s members on the outside bodies, and the amount and nature of liability insurance held, to enable this Authority to determine the insurance implications of members serving on outside bodies. The reasoning behind this was that the courts had ruled it unlawful for a local authority to indemnify its members when carrying out duties relating to an external body.

3.2 Since March 1999 it has been the policy of the Council to appoint or reappoint representatives to outside bodies only in certain circumstances, namely;

 in the capacity of adviser or observer only  in an executive capacity where the organisation can produce evidence of adequate insurance to indemnify such representatives.  if the organisation is controlled or influenced by the Council; and  if the organisation was established by two or more local authorities for the discharge of their functions.

3.3 Companies have previously been prohibited from exempting directors from liability but under legislation, which came into force on 6 April 2005, are now able to take advantage of a specific exemption permitting indemnification of directors against liabilities to third parties.

3.4 Under the legislation, companies continue to be prohibited from exempting directors from liability but they will be permitted to take advantage of a specific exemption to indemnify directors against liabilites to third parties. As a result a company will be able to provide to its directors so called “qualifying third party indemnity provisions”. These are essentially any provision to indemnify directors provided that they do not cover:

 a director’s liability to the company itself or to other group companies (in other words it can only extend to third party claims e.g. from creditors, employees, investors etc);

 fines imposed on a director in criminal proceedings or in respect of a sum payable to a regulatory authority by way of penalty for non-compliance with any requirement of a regulatory nature; or

 liabilities incurred by a director in defending criminal proceedings where convicted, or in defending any civil proceedings brought by the company, or an associated company in which judgement is made against such director.

3.5 The Act confirms (and continues) the right of a company to purchase insurance for the benefit of its directors against any liability in connection with any negligence, default, breach of duty or breach of trust by him in relation to such company. However, indemnity is unlikely to be available where an individual has acted fraudulently or recklessly or for the consequences of a criminal act or omission.

4.0 SCHEDULE

4.1 The schedule attached at Appendix 1 sets out the details of all those organisations to which the Council appoints representatives. In most cases reappointments are now due however some details have been submitted for information in the event that there is a wish to reconsider appointments which are not yet due to expire. The schedule includes the insurance liability of each body, if known, and the nature of the role of the representative(s).

4.2 The public and employers’ liability insurance held by each organisation has, where appropriate been included within the schedule, but the following should be noted:

 where the Council’s representative is an adviser or observer only, the role does not include a decision making function so any risk is minimal and public and employers’ liability cover are therefore marked on the attached schedule as N/A.

 where the Council’s representative serves in an executive capacity it is suggested that the appropriate indemnity insurance should amount to £5,000,000 public liability and £5,000,000 employers’ liability, the latter being, in any case, a statutory requirement where the organisation concerned is a company.

 where the outside organisation is controlled or influenced by the Council the individuals serving on the body could look to the Council for indemnity, and details on insurance cover are therefore marked on the attached schedule as N/A.

 where the outside organisation is established by two or more local authorities for the discharge of their functions the individuals serving on the body could look to the Council for indemnity, and details of insurance cover are therefore marked on the attached schedule as N/A.

4.3 In most cases the recommendations on each schedule page strictly reflect the insurance requirements suggested in paragraph 4.2 above, although it is recognised that members may wish to deviate from some recommendations because the nature of some organisations means that the risks are minimal.

4.4 All appointments are for a one year period unless otherwise stated.

5.0 ADDITIONAL RECOMMENDATIONS

5.1 Members attention is drawn to the following points:

5.2 Internal Drainage Boards

A Task Group of the Policy Development Panel, the Internal Drainage Boards Liaison Arrangements Task Group, completed its work in March 2006 and made a number of recommendations relating to the appointment of representatives to IDBs:

 That appointments to IDBs be made primarily on knowledge, interest and commitment of members and secondly preference be given to members from within the particular Board’s area.  That appointments to IDBs be made on a non-political basis and if the need arises non- Council members be considered for appointments where suitably qualified individuals are identified.  That attendance by the Council’s appointed members at the IDB meetings not be monitored in view of the administrative work which would be involved compared to the limited benefit, but the Drainage Boards be asked to draw it to the Council’s attention where a member is considered to have a poor attendance record.  That the Council’s representatives on IDBs be encouraged to be more proactive in submitting information reports to Council in accordance with paragraph 2.0 (xv) of the Council Procedure Rules, where matters have an impact on the Council, subject to:  Representatives on IDBs taking joint responsibility for reporting to Council; and  Representatives taking responsibility for ensuring that their reports are accurate and correct and, if possible, giving the IDBs an opportunity to comment on proposed reports.

5.3 Black Sluice Internal Drainage Board

The Black Sluice Internal Drainage Board has recently reconstituted and South Holland District Council’s allocation of seats has reduced from 2 to 1. At Annual Council on 16 May 2007, Councillor A Puttick and Mr F Fretwell were appointed as the authority’s 2 representatives however, the reduction in seats was accounted for as it was agreed that following the reconstitution, Mr Fretwell would cease to be this authority’s representative to the IDB.

5.4 Campaign to Protect Rural England

Councillor Creese was appointed at Annual Council on 16 May 2007 as representative to the Campaign to Protect Rural England. However, he was unable to continue his appointment and resigned in March 2008. Consideration needs to be given to appointing a new representative as this position is currently vacant.

5.5 Community Policing Monitoring Group

South Holland District Council’s entitlement to representation on this body has previously been one member and one officer. The Leader of the Council made a decision in June 2006 that the Portfolio Holder for Health and Safety improvement and regulation be appointed to represent the District Council on the Community Policing Monitoring Group as a member representative. The officer representative has in the past been the Assistant Chief Executive. In 2007, an error arose which resulted in two member representatives being appointed rather than one member and one officer, as outlined above. South Holland District Council is now able to appoint a substitute to the Community Policing Monitoring Group, in addition to the one member and one officer entitlement it already has.

5.6 Community Safety Partnership

As a statutory partnership, the constitution states that South Holland and South Kesteven District Councils will be represented by their respective Leaders and Chief Executives. The constitution allows for alternative representatives to be nominated, who are expected to be senior members and officers with delegated authority, to represent the views of the Leader and Chief Executive. South Holland District Council’s representatives will be the Assistant Chief Executive and the Portfolio Holder for Health and Safety improvement and regulation.

5.7 Fairtrade Steering Group

The Fairtrade Steering Group is a new body to which an appointment is being made by this authority. On 12 September 2007, Council agreed that Councillor P A Espin be appointed onto the Fairtrade Steering Group. To bring this appointment into line with all the others, members are requested to consider reaffirming this appointment for the forthcoming year.

5.8 Fens Tourism

Councillor Worth was appointed at Annual Council on 16 May 2007 as representative to Fens Tourism and resigned from his position in January 2008. It has been recommended that no further appointment be made as Fens Tourism is being wound up. 5.9 Holland Museums Panel

Ex-Councillor, Mr T Bray has indicated that he would like to remain as one of SHDC’s representatives to the Holland Museums Panel.

5.10 Kings Lynn Internal Drainage Board

At Annual Council on 11 May 2005 and 17 May 2006, it was decided not to make an appointment to the Kings Lynn Internal Drainage Board. However, at Annual Council on 16 May 2007, Councillor M D Booth was appointed to this body. Appointments to the Kings Lynn Internal Drainage Board to be reviewed each year.

5.11 Lincolnshire County Council Grants Liaison Forum

At Annual Council on 16 May 2007, it was decided not to make an appointment to the Lincolnshire County Council Grants Liaison Forum however, this is to be reviewed each year.

5.12 Lincolnshire Dial-a-Ride Partnership

With effect from 31 March 2008, the Lincolnshire Dial-a-Ride Partnership has not been in existence therefore, no further appointments are to be made.

5.13 Lincolnshire Playing Fields Association

SHDC has previously appointed one member to the board of the Lincolnshire Playing Fields Association. However, the Association has recently reduced the size of its Executive Committee resulting in this authority no longer having a place on the board. However, it has been requested that SHDC still provide a representative to attend the AGM.

5.14 Lincolnshire Supporting People Commissioning Body

At Council on 28 February 2007, it was agreed that for a 12 month period, the Portfolio Holder for Housing be given the delegated authority to make decisions without reference to full Council. It is recommended that this delegated authority continues.

5.15 Longhurst Homes Board of Management

SHDC has previously appointed the Portfolio Holder for Operational Housing to the Longhurst Homes Board of Management. Longhurst has recently made changes to the membership of its board and as a result, this authority no longer has an automatic appointment and therefore no permanent appointment needs to be made. However, Longhurst have stated that SHDC may be invited in the future to make an appointment for a finite period of time and members are therefore asked to consider naming the Portfolio Holder for Operational Housing as the member to take up this appointment as and when required.

5.16 South Holland Internal Drainage Board

Ex-Councillor, Mr P Walls has indicated that he would like to remain as one of SHDC’s representatives to the South Holland Internal Drainage Board. 5.17 South Holland Volunteer and Resource Centre

At Annual Council in 2004, it was recommended that no further appointments be made due to the disbanding of the Resource Centre. Confirmation has recently been received that the Group continue to operate and members are requested to consider whether they wish to re- appoint a representative for a further year, or until the management board is disbanded, whichever is the earlier.

5.18 Spalding Town Husbands

Members will be aware that by virtue of the Spalding Town Husbands governing document, the Council is entitled to “nominate” two trustees who serve for 4 year periods. Once appointed, trustees act in an individual capacity, and not as the Council’s representative. The Council is unable to terminate appointments.

Councillor Newton and Councillor Seaborn’s nominations made last year are for the next 4 year period.

5.19 Sutton Bridge Power Station Liaison Committee

At Annual Council on 16 May 2007, Councillor Wilkinson was appointed to the Sutton Bridge Power Station Liaison Committee. The appointed member serves for a 2 year period on this committee and therefore no new appointment is required this year.

5.20 Welland and Deepings Internal Drainage Board

The Welland and Deepings Internal Drainage Board has recently reconstituted and as a result, SHDC’s entitlement has reduced from 10 seats (which included 1 jointly appointed seat) to 7 seats.

At Annual Council on 16 May 2007, it was decided that the decision to reduce the membership be deferred until such time as the Authority had received confirmation of the reconstitution. This has now been confirmed.

Ex-Councillor, Mr T Bray has indicated that he would like to remain as one of SHDC’s representatives to the Welland and Deepings Internal Drainage Board.

6.0 MEMBER CHAMPIONS

6.1 Currently, this authority has four Member Champions – details of these are attached at Appendix 2 to this report. Members are requested to give consideration to the appointment of Member Champions.

7.0 FINANCIAL IMPLICATIONS

7.1 Travel and subsistence allowances are payable in respect of attendance at meetings of all outside bodies, and budget provision has been made for this. Details are set out in the Scheme for Payment of Members’ Allowances at part 6 of the Council’s Constitution.

8.0 STAFFING/MEMBER IMPLICATION

8.1 At stated in paragraph 2.1, the Community Engagement Task Group made recommendations in respect of the appointment of members to outside bodies. The Council should review critically the benefits of making such appointments, having regard not only to the capacity in which the representative would serve, but also the overall demands on members’ time. As already stated, the Council currently appoints nearly 100 representatives to almost 60 organisations. On average organisations tend to meet approximately four times a year.

8.2 Members will be aware that the Council’s Constitution makes provision for the Council to receive written reports from councillors who represent the authority on outside bodies. Members who are appointed to outside bodies should note this responsibility and submit reports on matters which have an impact on the Council or which affect the Council’s stewardship of the district. It is not expected that representatives will report on all matters.

8.3 In complying with this requirement members are reminded that paragraph 3(a) of the Members’ Code of Conduct provides that no information should be disclosed which is confidential unless consent has been given to disclose it, or the law required the disclosure. If necessary, members should check with the outside body before submitting a report to Council.

8.4 The Code of Conduct also stipulates that where a member acts as a representative of the authority on an outside body, he/she must comply with this authority’s Code of Conduct when acting for that outside body, except where to do so conflicts with any lawful obligation to which the outside body may be subject. If the member is appointed to another “relevant authority” (eg a County Council or policy authority) then that other authority’s Code of Conduct must be complied with.

9.0 RISK MANAGEMENT IMPLICATIONS

9.1 These are dealt with in Section 3 of the report relating to insurance.

10.0 RECOMMENDATION(S)

10.1 That in view of the financial and staffing/member implications, appointments to outside bodies should be justified.

10.2 That consideration be given to the attached schedule at Appendix 1 and that members make appointments where deemed appropriate.

10.3 That consideration is given to the schedule of Member Champions at Appendix 2 and that members make appointments where deemed appropriate.

Background papers:- None

File Ref: PR314 Appendices: Appendix 1 – Schedule of Members appointed to Outside Bodies Appendix 2 – List of Current Member Champions

Local Government (Access to Information) Act 1985

Please contact Jim Scarsbrook, the Head of Customer, Legal and Member Services if you want more information about this report or the background papers. You can contact him:  by post at the Council Offices, Priory Road, Spalding, Lincolnshire, PE11 2XE  by phone on 01775 761161  by email at [email protected] APPENDIX 1

Advisory Committee to Heritage Lincolnshire

AIMS To protect, promote, enhance and use Lincolnshire's rich heritage for the benefit of local people and visitors

MEETINGS a) Venue: Heckington and occasionally other District Council offices b) Frequency: 4 times per year

ADDRESS Mr D Start, Director, Heritage Trust of Lincolnshire, The Old School, Cameron Street, Heckington, Sleaford, Lincolnshire, NG34 9RW

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Francis Biggadike (May 2008)

RECOMMENDATION That 1 representative be appointed in an advisory capacity to the Advisory Committee to Heritage Lincolnshire. Age Concern Lincolnshire - Boston and South Holland Executive

AIMS To promote and assist the general welfare of the elderly.

MEETINGS a) Venue: Boston b) Frequency: 4 times per year

ADDRESS Mrs Barbara Blatherwick, Chief Officer, Age Concern, County Hall, Boston, Lincolnshire PE21 6DY

ROLE OF REP(S) OR NATURE OF ORGANISATION Observer

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor George R Aley (May 2008)

RECOMMENDATION That 1 representative be appointed in an observer capacity to Age Concern Lincolnshire - Boston and South Holland Executive.

Date Printed: May 2008 Air Training Corps - Civilian Welfare Committee (Holbeach Squadron)

AIMS To promote and encourage among young people a practical interest in aviation and the RAF. To provide training which will be useful both in the Services and civilian life. To foster the spirit of adventure and to develop the qualities of leadership and good citizenship.

MEETINGS a) Venue: Holbeach b) Frequency: 6-8 times per year

ADDRESS Wing Administration Officer, HQ Beds and Cambs Wing, Air Training Corps, TA Centre, Coldhams Lane, Cambridge, CB1 3HS

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £20,000,000.00 Employers Liability: None

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Michael R Taylor, (May 2008)

RECOMMENDATION As insufficient insurance cover has been provided, 1 representative be appointed to the Air Training Corps - Civilian Welfare Committee (Holbeach Squadron) in an advisory capacity only.

Date Printed: May 2008 Air Training Corps - Civilian Welfare Committee (Spalding Squadron)

AIMS To promote and encourage among young people a practical interest in aviation and the RAF. To provide training which will be useful both in the Services and civilian life. To foster the spirit of adventure and to develop the qualities of leadership and good citizenship.

MEETINGS a) Venue: Spalding b) Frequency: 6-8 times per year

ADDRESS Wing Administration Officer, HQ Beds and Cambs Wing, Air Training Corps, TA Centre, Coldhams Lane, Cambridge, CB1 3HS

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £20,000,000.00 Employers Liability: None

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Malcolm G Chandler (May 2008)

RECOMMENDATION As insufficient insurance cover has been provided, 1 representative be appointed to the Air Training Corps - Civilian Welfare Committee (Spalding Squadron) in an advisory capacity only.

Date Printed: May 2008 Black Sluice Internal Drainage Board

AIMS Land Drainage

MEETINGS a) Venue: Various venues within Lincolnshire b) Frequency: Several times per year

ADDRESS The Manager, Black Sluice Internal Drainage Board, 72 Carlton Road, Boston, Lincolnshire, PE21 8PB

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £2,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Amanda Puttick (31 March 2008)

Appointees do not have to be District Councillors. Terms of office are for members to decide and can be for one year if members so wish.

RECOMMENDATION That following its reconstitution, 1 representative be appointed in an executive capacity to the Black Sluice Internal Drainage Board. Although public liability insurance cover of the amount previously determined is not provided it is considered that the insurance risk is minimal

Date Printed: May 2008 Boston Women's Aid

AIMS To provide advice, support and temporary accommodation for women and their children in Boston and the surrounding area, including South Holland, where those women and/or children have suffered domestic violence, including physical, emotional or sexual abuse

MEETINGS a) Venue: Boston b) Frequency: every 6 weeks/evenings

ADDRESS Mrs Lynn Mitchell (BWA Manager) Boston Womens Aid P O Box 5 Boston, Lincs PE21 8JP

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £10,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Jane Almey (May 2008)

The Boston Women's Aid exists for the benefit of women and children with the aim of eliminating direct discrimination against women. Its statement of aims and principles provides that both staff and the management group should be women only.

RECOMMENDATION That 1 female representative be appointed in an executive capacity to the Boston Women's Aid

Date Printed: May 2008 Britain in Bloom Advisory Committee

AIMS To provide assistance and support in connection with the Britain in Bloom Competition

MEETINGS a) Venue: Spalding b) Frequency: 4 times per year

ADDRESS Mr Elmer Fischer Parks and Grounds Manager Council Offices, West Marsh Road Spalding, Lincolnshire PE11 2BB

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive - Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Chairman of the Council, Councillor Francis Biggadike (May 2008)  Councillor Angela M Newton (May 2008)  Councillor Dennis A Tennant, (May 2008)  Councillor Amanda Puttick (May 2008)  Portfolio Holder for Rural Services, Councillor Charles N Worth (May 2008)

RECOMMENDATION That 5 representatives (to include the Chairman of the Council, the Portfolio Holder for Rural Services and 3 others) be appointed to the Britain in Bloom Advisory Committee.

Date Printed: May 2008 Campaign To Protect Rural England - Lincolnshire Branch

AIMS To protect the appearance of the countryside and its villages in a way that keeps the communities which it supports viable, and to minimise pollution

MEETINGS a) Venue: Branch Council meetings held in Horncastle. AGM moves around the county, different venue each year. b) Frequency: 3 times per year. Branch Council meetings - one in March and one in September. AGM - July

ADDRESS Mrs Tracy Gavin (CPRE Secretariat) Community Council of Lincolnshire, The Old Mart Church Lane, Sleaford, Lincs NG34 7DF

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £2,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Robert J H Creese - resigned position on 6 March 2008 (May 2008)

RECOMMENDATION Although insurance cover of the amounts previously determined are not provided, the risk is minimal and therefore 1 representative be appointed in an executive capacity to the Council for the Protection of Rural England - Lincolnshire Branch.

Date Printed: May 2008 Childrens Champion

AIMS To ensure that SHDC abides by its responsibilities under relevant legislation through the various Children's Acts, and in particular the Every Child Matters Agenda.

MEETINGS a) Venue: Not known b) Frequency: Not known

ADDRESS Not Known

ROLE OF REP(S) OR NATURE OF ORGANISATION Not known

INSURANCE a) Requirements Public Liability: Not known Employers Liability: Not known b) Actual cover Public Liability: Not known Employers Liability: Not known

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Charles N Worth (May 2008)

South Holland District Council's officer counterpart is the Head of Economic and Community Development, Sue Bolter. This is not an outside body - it is included in the outside bodies booklet so that annual appointments can be made.

RECOMMENDATION That 1 representative be appointed as the Childrens' Champion

Date Printed: May 2008 Citizens Advice Bureau - Management Committee

AIMS To promote any charitable purpose for the benefit of the community in South Holland by the advancement of education, protection of health and the relief of poverty, sickness and distress

MEETINGS a) Venue: Spalding b) Frequency: 5 times per year

ADDRESS Mrs D Clay, South Holland Citizens Advice Bureau, 24 The Crescent, Spalding, Lincs PE11 1AF

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £5,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Jane Jones (May 2008)  Councillor Amanda Puttick, (May 2008)

RECOMMENDATION That 2 representatives be appointed in an executive capacity to the Citizens Advice Bureau - Management Committee.

Date Printed: May 2008 Community Lincs

AIMS Rural Community Development

MEETINGS a) Venue: Various venues within Lincolnshire b) Frequency: Once a year

ADDRESS Mrs J Adkin, Community Lincs Manor Barn, The Courtyard, Coddington, Newark NG24 2PR

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Marion Bamber (May 2008)  Councillor Angela Harrison (May 2008)

RECOMMENDATION That 2 representatives be appointed in an advisory capacity to Community Lincs.

Date Printed: May 2008 Community Policing Monitoring Group

AIMS To oversee and monitor the implementation of the funding for Community Policing and to monitor performance

MEETINGS a) Venue: County Offices in Lincoln b) Frequency: 4 times per year

ADDRESS Superintendent Paula Wood Crime and Disorder Reduction Witham Park House Waterside South Lincoln LN5 5JN

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 The Portfolio Holder for Health and Safety improvement and regulation, Councillor Gary J Taylor (May 2008)  Councillor G K Dark (May 2008)

RECOMMENDATION That the following be appointed in an executive capacity to the Community Policing Monitoring Group:  1 member representative (Portfolio Holder for Health and Safety improvement and regulation)  1 officer representative (Assistant Chief Executive)  1 member substitute

Date Printed: May 2008 Community Safety Partnership Group (previously the South Holland Crime and Disorder Partnership Group and the South Kesteven Crime and Disorder Partnership Group)

AIMS To increase community safety and public reassurance by co-ordinating partner plans for reducing crime and disorder and the fear of crime. Partners to monitor compliance with Section 17 of the 1998 Crime and Disorder Act to ensure the partners are taking into account the crime and disorder implications of their own plans and functions. The Partnership to be a key delivery agent for the Safer Stronger Communities component of the Local Area Agreement. MEETINGS a) Venue: The Corn Exchange, Bourne b) Frequency: Every 2 months

ADDRESS Strategic Partnership Manager South Holland District Council Council Offices, Priory Road Spalding, Lincolnshire PE11 2XE

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established (under joint arrangements with South Kesteven District Council)

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 The Portfolio Holder for Health and Safety improvement and regulation, Councillor Gary J Taylor (May 2008)  The Assistant Chief Executive, Mr David Fannin (May 2008)

As it is a statutory partnership, the constitution of the Community Safety Partnership states that District Councils will be represented by their respective Leaders and Chief Executives. The constitution allows for alternative representatives to be nominated, who are expected to be senior members and officers with delegated authority to represent the views of the Leader and Chief Executive. Therefore, the Portfolio Holder for Health and Safety improvement and regulation and the Assistant Chief Executive have been nominated to deputise for the Leader and Chief Executive.

RECOMMENDATION That the Portfolio Holder for Health and Safety improvement and regulation and the Assistant Chief Executive be appointed in an executive capacity as representatives to the Community Safety Partnership.

Date Printed: May 2008 East Midlands Museum Service

AIMS To improve standards of care of museums and public access to them

MEETINGS a) Venue: Various locations in the East Midlands b) Frequency: 4 times per year

ADDRESS The Secretary, East Midlands Museums Service, PO Box 7221, Colston Bassett, Nottingham, NG12 3WH

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Christine J Lawton (May 2008)

RECOMMENDATION That 1 representative be appointed to the East Midlands Museum Service.

Date Printed: May 2008 East Midlands Regional Assembly

AIMS To provide an opportunity for regional stakeholders to develop a clear vision for the future of the region, to work with the Regional Development Agency and other regional partners to promote the delivery of the region's agreed vision, and to boost the social, economic and environmental quality of life for all the people of the East Midlands

MEETINGS a) Venue: Various locations b) Frequency: 4 times per year

ADDRESS Mrs V Smith, Office Manager, East Midlands Regional Local Government Association, The Belvoir Suite, Council Offices, Nottingham Road, Melton Mowbray, Leics. LE13 OUL

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Leader of the Council, Councillor Gary A Porter (May 2008)

A substitute can be appointed

RECOMMENDATION That 1 representative be appointed to the East Midlands Regional Assembly.

Date Printed: May 2008 Equality and Diversity Champion

AIMS As part of the Corporate Equalities Working Group, to facilitate and co-ordinate the Council's Corporate Equalities Scheme, to ensure that the Council achieves full integration of equalities issues into its business planning framework and so, over time works towards achieving the Equalities Standard for Local Government at Level 3.

MEETINGS a) Venue: Not known b) Frequency: Three times a year, in January, May and September

ADDRESS Not Known

ROLE OF REP(S) Enabling OR NATURE OF ORGANISATION

INSURANCE a) Requirements Public Liability: Not known Employers Liability: Not known b) Actual cover Public Liability: Not known Employers Liability: Not known

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Charles N Worth (May 2008)

South Holland District Council’s Equality and Diversity Officer is Emily Holmes and corporate responsibility for Equality lies with the Head of Economic and Community Development, Sue Bolter. This is not an outside body - it is included in the outside bodies booklet so that annual appointments can be made.

RECOMMENDATION That 1 representative be appointed as the Equality and Diversity Champion

Date Printed: May 2008 Fairtrade Steering Group

AIMS To support Fairtrade in South Holland and to aim to make South Holland a Fairtrade District

MEETINGS a) Venue: Council Offices in Spalding b) Frequency: 4 to 5 times per year

ADDRESS Sue Slater Fairtrade Steering Group 3 Church Street Spalding, Lincolnshire, PE11 2PB

ROLE OF REP(S) OR NATURE OF ORGANISATION Observer/Advisory

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor P A Espin (May 2008)

RECOMMENDATION That 1 representative be appointed to the Fairtrade Steering Group,

Date Printed: May 2008 Fens Tourism Ltd

AIMS To encourage tourism in and around the Fens

MEETINGS a) Venue: Various locations b) Frequency: Twice a year

ADDRESS Ms Vivienne Harrison, Fens Tourism Ltd Springfields Camelgate Spalding, Lincolnshire PE12 6ET

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive - Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £2,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Charles N Worth - resigned position 9 January 2008 (May 2008)

RECOMMENDATION That no further appointment be made to Fens Tourism Ltd, as this body is being wound up.

Date Printed: May 2008 Health Scrutiny Committee for Lincolnshire

AIMS To review and scrutinise, in accordance with the Local Authority (Overview and Scrutiny) Regulations 2002, health service provision for the residents of Lincolnshire and to make reports and recommendations on such provision in accordance with these regulations and the Secretary of State's guidance.

MEETINGS a) Venue: Normally County Offices in Lincoln, but occasionally other venues in the County b) Frequency: With effect from May 2006, monthly, with 11 main meetings a year

ADDRESS Mr Simon Evans Chief Executive's Department Lincolnshire County Council, County Offices, Newland, Lincoln. LN1 1YS

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Marion Bamber (May 2008)

Provisions in the Local Authority (Overview and Scrutiny Committee Health Scrutiny Functions) Regulations 2002 apply to this appointment. These provisions mean that any member appointed by South Holland District Council must be a member of any one of South Holland's overview and scrutiny committees or panels, and therefore may not be a member of South Holland's cabinet. The South Holland District Council, at its meeting on 13 September 2006 decided that its representative on the Lincolnshire County Council Health Overview and Scrutiny Committee be authorised to appoint a substitute member to attend meetings of the Committee when they were unable to attend.

RECOMMENDATION That 1 non-cabinet representative be appointed to the Health Scrutiny Committee for Lincolnshire.

Date Printed: May 2008 Historic Environment Champion

AIMS To persuade local authority colleagues and the wider community that the historic environment offers many opportunities to improve quality of life for everyone

MEETINGS a) Venue: Various locations within the East Midlands b) Frequency: 2-3 times per year

ADDRESS Mr Tim Brennan English Heritage 23 Savile Row London W1S 2ET

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Christine J Lawton (May 2008)

This is not an outside body - it is included in the outside bodies booklet so that annual appointments can be made.

RECOMMENDATION That 1 representative be appointed in an advisory capacity as the Historic Environment Champion

Date Printed: May 2008 Holland Museums Panel

AIMS To promote museums and heritage matters in Boston and South Holland and to facilitate liaisons between the District Councils and County Council

MEETINGS a) Venue: Various locations within South Lincolnshire b) Frequency: 3 times per year

ADDRESS Ms Sharon Gerrard Grantham Museum, St Peter's Hill, Grantham NG31 6PY

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Christine J Lawton (May 2008)  Mr Tom Bray (May 2008)

Mr T Bray has indicated that he wishes to continue as one of SHDC's representatives to the Holland Museums Panel.

RECOMMENDATION That 2 representatives be appointed in an advisory capacity to the Holland Museums Panel.

Date Printed: May 2008 Integrated Waste Management Joint Steering Panel

AIMS To establish a waste management strategy to promote sustainability and regional self-sufficiency in waste management practices; to promote best practicable environmental options and Best Value; to promote waste minimisation and recycling through practical means, information and education; to engage the community in waste management implementation; to integrate land use and waste management planning

MEETINGS a) Venue: Various b) Frequency: Not known

ADDRESS Mr Alan Freeman, Lincolnshire County Council, Council Offices, Newland, Lincoln, LN1 1YL

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 The Relevant Portfolio Holder (who will be determined by the Leader of the Council following receipt of each agenda) (May 2008)  Director of Rural Services, Mr Andrew Petcher (May 2008)

RECOMMENDATION That the Director of Rural Services and one other representative be appointed to the Integrated Waste Management Joint Steering Panel.

Date Printed: May 2008 Ivo Day Centre Management Committee

AIMS To provide a meeting place for people who due to disability or disadvantage need to meet on a regular basis

MEETINGS a) Venue: Spalding b) Frequency: Twice a year

ADDRESS The Honorary Secretary, Ivo Day Centre, c/o 67 Albion Street, Spalding, Lincs. PE11 2AU

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £1,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Howard R Johnson, (May 2008)

RECOMMENDATION Although insurance cover of the amounts previously determined is not provided the risk is minimal, and therefore 1 representative be appointed in an executive capacity to the Ivo Day Centre Management Committee.

Date Printed: May 2008 Kings Lynn Internal Drainage Board

AIMS 1) Reduce the flood risk to both people and the developed and natural environment by providing technically, environmentally and economically suitable defence measures within the Drainage District; 2) Enable and facilitate land use for commercial, environmental and recreational purposes by providing a technically environmentally and economically sustainable system of drainage/water level management within the District; 3) Integrate public, private and voluntary sector drainage interests; 4) Guide and regulate activities in and alongside watercourses, discouraging inappropriate development in areas at risk from flooding; 5) Nurture, enhance and maintain the natural habitats, which exist in and alongside watercourses within the Drainage District; and 6) Seek to provide high quality services, cost effectively.

MEETINGS a) Venue: The Board Room at Kettlewell House, Austin Fields Industrial Estate, King's Lynn, Norfolk, PE30 1PH b) Frequency: 4 times per year

ADDRESS Mr Phil Camamile Water Management Alliance Kettlewell House, Austin Fields Industrial Estate, Kings Lynn, Norfolk. PE30 1PH

ROLE OF REP(S) OR NATURE OF ORGANISATION Observer

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: £10,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Michael D Booth (May 2008)

The representative will act as an observor on the Kings Lynn Internal Drainage Board. Councillor Booth was originally appointed at the Council meeting held on 7 April 2004 to serve on the IDB once it came into effect.

RECOMMENDATION That 1 representative be appointed in an observor capacity to the Kings Lynn Internal Drainage Board

Date Printed: May 2008 Lincolnshire County Council Grants Liaison Forum

AIMS To establish priorities for grant-aid for County and District Councils; to consider and agree procedures for prioritising projects put forward under the scheme; to discuss opportunities for maximising external funding to enhance the scheme

MEETINGS a) Venue: Sleaford/Horncastle b) Frequency: once a year

ADDRESS Paula Hill Community Grants Officer Lincolnshire County Council, County Offices, Newland, Lincoln. LN1 1YQ

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established - set up at instigation of Lincolnshire Local Government Association

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 No appointment made to the Lincolnshire County Council Grants Liaison Forum

RECOMMENDATION No appointment made to the Lincolnshire County Council Grants Liaison Forum in 2007. To be reviewed each year.

Date Printed: May 2008 Lincolnshire Dial-A-Ride Partnership

AIMS To monitor progress of the Dial-A-Ride Scheme and to ensure Members are better informed about the service and its costs.

MEETINGS a) Venue: Venues in Lincolnshire b) Frequency: Twice a year

ADDRESS Mr C Briggs Head of Accessibility and Policy Accessibility and Policy Unit Lincolnshire County Council 3rd Floor City Hall Lincoln, LN1 1DN

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Amanda Puttick (May 2008)  Community Development Officer, Karen Johnson (May 2008)

RECOMMENDATION That as the Lincolnshire Dial-a-Ride Partnership is no longer in existence, no further appointments be made.

Date Printed: May 2008 Lincolnshire Enterprise

AIMS To promote economic and social development in Lincolnshire

MEETINGS a) Venue: Various venues around the county b) Frequency: every 6 weeks

ADDRESS Ms Ruth Carver Chief Executive, Lincolnshire Enterprise, PO Box 444, Lincoln, LN6 3YL

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £1,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Paul S Przyszlak (May 2008)  Chief Executive, Mr Terry Huggins, (May 2008)

Lincolnshire Enterprise is a Company Limited by Guarantee. Neither the director nor the members of the company may be substituted by a nominated deputy.

RECOMMENDATION That 1 representative and the Chief Executive be appointed as representatives to Lincolnshire Enterprise.

Date Printed: May 2008 Lincolnshire Forum for Agriculture and Horticulture

AIMS To, amongst other things, manage and monitor the delivery of the Lincolnshire Charter for Agriculture and Horticulture through an approved action plan; to develop and enhance links between agriculture and local government; and to work with local government, agriculture and horticulture to reconnect industry with the consumer

MEETINGS a) Venue: generally in Lincoln b) Frequency: ad hoc

ADDRESS Ms C Aitchison, Lincolnshire Forum for Agriculture and Horticulture, Economic Regeneration, Lincolnshire County Council Beech House, Witham Park, Waterside South, Lincoln. LN5 7JH

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive - Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor James E Avery (May 2008)

RECOMMENDATION That 1 representative be appointed to the Lincolnshire Forum for Agriculture and Horticulture in an executive capacity

Date Printed: May 2008 Lincolnshire Local Government Arts Forum

AIMS To share information about development of the arts in Lincolnshire; to share information about the Arts Council, East Midlands; to decide upon any corporate Lincolnshire approach/strategy in relation to the arts and East Midlands Arts Board.

MEETINGS a) Venue: Various locations within Lincolnshire b) Frequency: 4 times per year

ADDRESS Mr D Lambert, Arts Officer, Lincolnshire County Council, County Offices, Newland, Lincoln, LN1 1YL

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Portfolio Holder for Rural Services, Councillor Charles N Worth, (May 2008)  Substitute: The Council's appointed representative will nominate a substitute if unable to attend.

RECOMMENDATION That 1 representative be appointed to the Lincolnshire Local Government Arts Forum.

Date Printed: May 2008 Lincolnshire Playing Fields Association

AIMS To advise on and assist in the promotion and use of recreational facilities throughout the County in consultation with the local authorities and other interested parties

MEETINGS a) Venue: Sleaford Civic Centre or a village hall in the Sleaford area b) Frequency: Once a year

ADDRESS Miss Samantha Smith Administrative Secretary, Lincolnshire Playing Fields Association, Church Lane, Sleaford, Lincs, NG34 7DF

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: Nil Employers Liability: Nil

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Andrew R Woolf (May 2008)

RECOMMENDATION That 1 representative be appointed to attend the AGM of the Lincolnshire Playing Fields Association.

Date Printed: May 2008 Lincolnshire Racial Equality Council

AIMS To eliminate unlawful racial discrimination; to promote equality of opportunity for all; to promote good relations between people of different racial groups, particularly in Lincolnshire.

MEETINGS a) Venue: Voluntary Sector Hub, Beaumont Fee, Lincoln (subject to change) b) Frequency: 6 times per year

ADDRESS The Director Lincolnshire Racial Equality Council Unit 12 Allenby Business Village Crofton Road Lincoln LN3 4NL

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £5,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Roger Gambba-Jones (May 2008)  Councillor Graham K Dark (May 2008)

Nominees can be councillors or senior officers

RECOMMENDATION That two representatives be nominated to serve on the Lincolnshire Racial Equality Council

Date Printed: May 2008 Lincolnshire Shared Services Partnership Member Management Board

AIMS The Lincolnshire Shared Services Partnership Member Management Board is responsible for the strategic management of the Lincolnshire Shared Services Partnership, the shared services programme itself and for ensuring the programme is delivered according to the strategy including the financial aspects of the programme.

MEETINGS a) Venue: Various local authority venues within Lincolnshire, but mainly Sleaford b) Frequency: Approximately 4 - 5 times per year

ADDRESS Mrs Marcella Heath Senior Member Services Officer District Council Offices Kesteven Street Sleaford, Lincolnshire NG34 7EF

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Gary A Porter (May 2008)  Substitute: Councillor Paul S Przyszlak (May 2008)

The Partnership is overseen by the Member Management Board, consisting of an Executive member from each partner authority. The representative has the authority to appoint a substitute to attend in his absence. The current substitute is Councillor Paul S Przyszlak.

RECOMMENDATION That 1 representative and a substitute be appointed from the Executive to the Lincolnshire Shared Services Partnership Member Management Board.

Date Printed: May 2008 Lincolnshire Supporting People Commissioning Body

AIMS The Commissioning Body will provide a strategic oversight of the Supporting People programme in Lincolnshire including (but not solely);Oversight of service review process; Oversight of commissioning and decommissioning process; Oversight of forward strategic planning; Oversight of administration of the programme by the Administering Authority.

MEETINGS a) Venue: Various locations as agreed by Commissioning Body b) Frequency: a minimum of 5 times per year

ADDRESS Ms Sue Cragg Committee Services Section Lincolnshire County Council, County Offices, Newland, Lincoln LN1 1YL

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive - Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Portfolio Holder for Housing Landlord, Councillor Amanda Puttick (May 2008)

The South Holland District Council, at its meeting on 28 February 2007 decided that for a 12 month period, the Portfolio Holder for Housing be given the delegated authority to make decisions without reference to full Council, and that all decisions be made in consultation with the Interim Head of Housing and Property; Supported Housing Manager and appropriate members to ensure that the best interests of the authority were maintained. If the Portfolio Holder for Housing is unable to attend a suitable elected Member is able to represent the Council.

RECOMMENDATION That 1 representative (the Portfolio Holder for Operational Housing) be appointed to the Lincolnshire Supporting People Commissioning Body

Date Printed: May 2008 Lincolnshire Tourism

AIMS To promote and develop tourism and commerce in Lincolnshire so as to sustain, increase and optimise the social, economic, employment, environmental and other benefits to the area and its communities.

MEETINGS a) Venue: Venues within Lincolnshire b) Frequency: 3 times per year

ADDRESS Ms Penny Baker, Chief Executive, Lincolnshire Tourism, Beech House, Waterside South Lincoln LN5 7JH

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established - Executive at General meetings

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Angela Harrison (May 2008)  Councillor Michael R Taylor, (May 2008)

Lincolnshire Tourism is a company limited by guarantee. The Council's existing representatives are not Board members and therefore have voting rights at general meetings only.

RECOMMENDATION That 2 representatives be appointed to Lincolnshire Tourism.

Date Printed: May 2008 Local Government Association - General Assembly

AIMS To protect, promote and support democratic local government in England and Wales. The General Assembly is the only LGA decision making forum at which all authorities in membership are eligible to attend and vote. The General Assembly is the one gathering of the whole of local government in England and Wales, and the one opportunity for membership at large to determine LGA policy. The role of the General Assembly is to consider strategic policy of national significance to local government, as well as deal with membership issues such as the budget and Constitution of the Association

MEETINGS a) Venue: The summer meeting is held at the same venue as the Annual Conference. The December meeting is held at the Queen Elizabeth II Conference Centre, London b) Frequency: Twice a year

ADDRESS Ms Debbie Wood, Head of Executive Office Local Government Association, Local Government House, Smith Square, London, SW1P 3HZ

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Leader of the Council, Councillor Gary A Porter, (May 2008)

RECOMMENDATION That 1 representative be appointed to the Local Government Association - General Assembly.

Date Printed: May 2008 Local Government Association - Rural Commission

AIMS To take the lead in pursuing rural interests within the Local Government Association; to lead in the promotion and representation of specifically rural issues to central Government and to many other public, private and voluntary sector organisations.

MEETINGS a) Venue: Not known b) Frequency: Twice a year

ADDRESS Ms Marion Stribling, Local Government Association, Local Government House, Smith Square, London SW1P 3HZ

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Leader of the Council, Councillor Gary A Porter, (May 2008)  The Chief Executive, Mr Terry Huggins, (May 2008)

Authorities are entitled to appoint up to two representatives to attend meetings of the Commission. The two representatives can either be two elected members or one elected member and one officer, however only the first named elected member will be allocated the authority's vote on the Commission, and his/her political affiliation will be used to calculate the political balance of the Rural Policy Review Group.

RECOMMENDATION That consideration be given to the appointment of up to two representatives to the Local Government Association - Rural Commission

Date Printed: May 2008 Local Government Association - Sparse (previously known as Rural Services Partnership)

AIMS To advise the association concerning matters which are applicable to the most rural areas of the county; and to give detailed consideration to issues and problems facing the most rural areas and the local authorities which represent them.

MEETINGS a) Venue: 3 times per year at Local Government Association Offices, Smith Square, London and once per year at the venue for the Rural Conference b) Frequency: 4 times per year

ADDRESS Mr D Inman, Group Secretary, SPARSE West Devon Borough Council, Drake Road, Kilworthy Park, Tavistock, Devon, PL19 0BZ

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Charles N Worth (May 2008)  Substitute: The Council's appointed representative will nominate a substitute if unable to attend

RECOMMENDATION That 1 representative be appointed to the Local Government Association - Sparse

Date Printed: May 2008 Local Government East Midlands (formerly East Midlands Regional Local Government Association)

AIMS To enhance the status and promote the interests of local government in the region, nationally and internationally, and to assist the constituent councils in the performance of their duties.

MEETINGS a) Venue: Various locations amongst its member authorities b) Frequency: twice a year

ADDRESS Mrs V Smith, Corporate Services Manager The Belvoir Suite, Council Offices, Nottingham Road, Melton Mowbray, Leics. LE13 OUL

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Leader of the Council, Councillor Gary A Porter (May 2008)

A substitute can be appointed

RECOMMENDATION That 1 representative be appointed to Local Government East Midlands.

Date Printed: May 2008 Long Sutton Community Sports Association

AIMS The provision of community sport

MEETINGS a) Venue: The Peele School, Long Sutton b) Frequency: 6 times per year

ADDRESS Mr P Worth, Director, Long Sutton Community Sports Association, The Grange, Holbeach St Marks, Spalding, Lincs, PE12 8EA

ROLE OF REP(S) OR NATURE OF ORGANISATION Observer

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Simon M Booth (May 2008)

RECOMMENDATION That 1 representative be appointed in an observer capacity to the Long Sutton Community Sports Association.

Date Printed: May 2008 Longhurst Homes Board of Management

AIMS To provide affordable social housing services for people in housing need or with special housing requirements throughout the East Midlands. To provide high quality agency services and development services.

MEETINGS a) Venue: Boston b) Frequency: 8 times per year

ADDRESS Longhurst Homes, Leverett House Gilberts Drive Endeavour Park Boston Lincolnshire PE21 7TQ

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £10,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Portfolio Holder for Housing Landlord, Councillor Amanda Puttick (May 2008)

RECOMMENDATION That no further representatives be appointed in an executive capacity to the Longhurst Housing Association Management Committee, but that consideration be given to the Portfolio Holder for Operational Housing being this Authority's representative on the board when required on an adhoc basis.

Date Printed: May 2008 National Association of British Market Authorities

AIMS To constitute a medium of communication between Members and others, and between the Association and Departments of the government and other public bodies on matters of common interest affecting the administration of markets, fairs, abattoirs, etc.

MEETINGS a) Venue: Venues within the UK b) Frequency: 6 times per year

ADDRESS Mr David Preston Clerk to the Oswestry Town Council The Guildhall Oswestry Shropshire SY11 1PZ

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Angela M Newton, (May 2008)

RECOMMENDATION That 1 representative be appointed to the National Association of British Market Authorities.

Date Printed: May 2008 North Level District Internal Drainage Board

AIMS To provide satisfactory drainage to 32,000 hectares of land

MEETINGS a) Venue: Thorney b) Frequency: 6 times per year

ADDRESS Mr S H Morris Clerk & Chief Executive, North Level District Internal Drainage Board Drainage Office, Thorney, Peterborough, PE6 OQE

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £5,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Christopher J T H Brewis, (31 March 2008)  Councillor Michael D Seymour, (31 March 2008)  Councillor Stamford G Marthews, (31 March 2008)

The North Level IDB and the Westside Marshes IDB have amalgamated to form a new board known as the North Level District Internal Drainage Board. SHDC's entitlement of representatives remains at 3.

RECOMMENDATION That members give consideration to the continuation of the above appointments.

Date Printed: May 2008 Planning Aid Community Champion

AIMS Planning Aid provides free independent and professional town planning advice and support to communities and individuals unable to pay fees to a planning consultant, and complements the work of local planning authorities, albeit wholly independently. The role of the Planning Aid Community Champion is: 1. to help to build bridges between planning aid services and the disadvantaged communities within the area; 2. Promote the planning aid service within the area; 3. Flag up any new consultations or development frameworks to the Planning Aid service that may affect local people; and 4. Introduce Planning Aid to new groups and networks and help forge partnerships.

MEETINGS a) Venue: Not known b) Frequency: Not known

ADDRESS Ms Penny Strutton 15 Wheeler Gate Nottingham NG1 2NA

ROLE OF REP(S) OR NATURE OF ORGANISATION Enabling

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Roger Gambba-Jones (May 2008)

South Holland District Council's officer counterpart is the Head of Planning and Development, Mr Steve Williams. This is not an outside body - it is included in the outside bodies booklet so that annual appointments can be made.

RECOMMENDATION That 1 representative be appointed as the Planning Aid Community Champion.

Date Printed: May 2008 Primary School Provision Review Panel

AIMS To implement the Primary School Provision Policy adopted by Lincolnshire County Council on 5 December 2006. The Primary School Provision Review Panel is charged with looking at provision in the area of a Local Children's Partnership and making recommendations to the County Council.

MEETINGS a) Venue: Venue yet to be decided b) Frequency: 3-4 times per year

ADDRESS Ms Victoria Pollard Lincolnshire County Council Council Offices, Newland Lincoln LN1 1YQ

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Rita M Rudkin (May 2008)

RECOMMENDATION That 1 representative be appointed to the Primary School Provision Review Panel

Date Printed: May 2008 Rural Action Zone (RAZ) Partnership

AIMS To set the strategic framework for RAZ; to sponsor the production and maintenance of a Community Strategy for South Holland; to provide leadership for the creation of cross-organisational projects and partnerships; to monitor progress against targets, share best practice and find common solutions; to assist in the promotion of RAZ as a concept.

MEETINGS a) Venue: Within South Holland b) Frequency: 2-3 times per year

ADDRESS Mr A Ali, South Holland District Council, Council Offices, Priory Road, Spalding, Lincs PE11 2XE

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Deputy Leader of the Council (Portfolio Holder for Rural Services), Councillor Charles N Worth (May 2008)

RECOMMENDATION That 1 representative (Deputy Leader of the Council - Portfolio Holder for Rural Services) be appointed to the Rural Action Zone Partnership Board

Date Printed: May 2008 Rural Transport Partnership

AIMS To cover a wide range of transport issues in rural areas, reflecting local needs and focussing on different aspects of transport need: Accessibility; Education, training and employment; Social and Community; Public Transport and Infrastructure; Tourism and Leisure.

MEETINGS a) Venue: Within Lincolnshire b) Frequency: 4 times per year

ADDRESS Ms Nina Lightfoot Rural Transport Partnership Officer The Advice Centre Money's Yard Sleaford, NG34 7TW

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Stamford G Marthews (May 2008)  Team Leader, Planning Policy - Mr Gary Alexander (May 2008)

Officer representative - Team Leader from Planning Policy

RECOMMENDATION That 1 member and 1 officer representative (Team Leader from Planning Policy) be appointed to the Rural Transport Partnership

Date Printed: May 2008 South Holland Internal Drainage Board

AIMS To achieve an efficient and acceptable standard of land drainage throughout the internal drainage district. Further information can be accessed from the website at - http://www.south-holland-idb.gov.uk

MEETINGS a) Venue: Holbeach b) Frequency: 4 times per year

ADDRESS Mr Phil Camamile South Holland Internal Drainage Board, Marsh Reeves, Foxes Low Road, Holbeach, Spalding, Lincolnshire, PE12 7PA

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £10,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor John M Atkin, (31 March 2008)  Councillor Francis Biggadike, (31 March 2008)  Councillor Anthony Casson (31 March 2008)  Councillor Paul A Espin (31 March 2008)  Councillor S Keeble (31 March 2008)  Councillor Paul S Przyszlak (31 March 2008)  Councillor Rita M Rudkin (31 March 2008)  Councillor Michael R Taylor (31 March 2008)  Mr Paul M Walls (31 March 2008)  Councillor Simon M Booth (31 March 2008)  Spalding (31 March 2008)

Appointees do not have to be District Councillors. Terms of office are for members to decide and can be for one year if members so wish. Mr P Walls has indicated that he wishes to continue as one of SHDC's representatives to the South Holland Internal Drainage Board.

RECOMMENDATION That members give consideration to the continuation of the above appointments.

Date Printed: May 2008 South Holland Local Policing Forum

AIMS To obtain the views of the people of South Holland District about the policing of the district and seek co-operation in preventing crime

MEETINGS a) Venue: Venues within South Holland b) Frequency: 4 times per year

ADDRESS Miss Jemma Peacock Communications Officer Lincolnshire Police Headquarters, PO Box 999, Lincoln, LN5 7PH

ROLE OF REP(S) OR NATURE OF ORGANISATION Observer

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Jane Jones (May 2008)  Councillor Stamford G Marthews, (May 2008)

RECOMMENDATION That 2 representatives be appointed in an observer capacity to the South Holland Local Policing Forum.

Date Printed: May 2008 South Holland Parish Voluntary Car Scheme

AIMS To provide transport for the elderly people and handicapped people to visit hospital etc and to get to MIND and PHAB clubs

MEETINGS a) Venue: Usually at AP Sales Offices, Spalding b) Frequency: 3 times per year

ADDRESS Mrs M M Shortland, B.A., 10 Wrights Lane, Sutton Bridge, Spalding, Lincs, PE12 9RH

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £5,000,000.00 Employers Liability: Nil

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Angela M Newton, (May 2008)

RECOMMENDATION That, as insufficient insurance cover has been provided, 1 representative be appointed in an advisory capacity only to the South Holland Parish Voluntary Car Scheme.

Date Printed: May 2008 South Holland Volunteer and Resource Centre

AIMS To monitor the service level agreement with South Lincolnshire Council for Voluntary Service from year to year and to manage the charity in accordance with the memorandum and articles, and charity and company law.

MEETINGS a) Venue: Spalding b) Frequency: 6 times a year

ADDRESS The Reverend Canon T R Barker The Parsonage 1 Halmer Gate Spalding, Lincolnshire, PE11 2DR

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £5,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Angela M Newton, (May 2008)

RECOMMENDATION That members give consideration to the appointment of 1 representative to the South Holland Volunteer Resource Centre.

Date Printed: May 2008 South Lincolnshire Blind Society

AIMS To enable visually impaired people to lead independent lives. The committee aims to provide guidance and support to the employed and volunteer staff.

MEETINGS a) Venue: Boston b) Frequency: 4 times per year

ADDRESS Mr Malcolm Swinburn Chief Executive, South Lincolnshire Blind Society 17 George Street Boston Lincolnshire PE21 8XF

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £5,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Jane Jones (May 2008)

RECOMMENDATION That members give consideration to the appointment of 1 representative in an executive capacity to the South Lincolnshire Blind Society.

Date Printed: May 2008 Spalding & District Access Group

AIMS To improve "access" in Spalding and the District for the whole community, particularly for those with disabilities.

MEETINGS a) Venue: South Holland District Council Offices b) Frequency: 12 times per year

ADDRESS Mrs I Cruikshank Secretary, Spalding & District Access Group, 10 Windsor Gardens Long Sutton Spalding, Lincs, PE12 9DY

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £5,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Wayne Seaborn (May 2008)

RECOMMENDATION That 1 representative be appointed in an executive capacity to the Spalding and District Access Group.

Date Printed: May 2008 Spalding Energy Project - Community Liaison Group

AIMS The prime purpose of the group is to facilitate communication and the flow of information between Spalding Energy Company Limited and the local community

MEETINGS a) Venue: As close as possible to the power station site b) Frequency: at least 4 times per year

ADDRESS Ms Deborah Ward, Pendragon, 19 Rali Court, West Riverside, Manchester. M3 5FT

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Gary J Taylor (May 2008)  Representative from the Economic and Community Development Team (Karen Johnson) (May 2008)

Officer representative - Community Development and Regeneration Officer. The Community Team representative can nominate a representative as a substitute.

RECOMMENDATION That members give consideration to the appointment of a local ward member representative and an officer representative from the Economic and Community Development Team to serve on the Spalding Energy Project - Community Liaison Group.

Date Printed: May 2008 Spalding Flower Parade and Carnival Trust Limited

AIMS To promote for the benefit of the public, the arts (which for the purposes of this clause shall mean the musical, visual, literary, dramatic or any other arts provided in each case they are recognised cultural, aesthetic or educational value) and to foster, promote and increase public appreciation and knowledge thereof and to improve public taste and interest in the arts, to continue the traditional event know as the Spalding Flower Parade with the objective of promoting the horticultural heritage of the region and in particular the element of horticulture vested with the growing of bulbs predominantly tulips and in particular the active encouragement and development through partnership of environmental impact and social enterprise, the development and inclusion of those persons otherwise disadvantaged, in particular children, into the local cultural, social heritage and community. MEETINGS a) Venue: Various locations, usually Spalding b) Frequency: Monthly

ADDRESS Mr Barry Drew (Chairman) Spalding Parade Ltd Registered Office, SHDC Facility Fleet Street Holbeach Spalding, Lincs PE12 7AD ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £10,000,000.00 Employers Liability: £5,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)  Councillor Andrew R Woolf (May 2008)  The Portfolio Holder for Rural Services, Councillor Charles N Worth (May 2008)  The Leisure and Tourism Development Manager, Mrs Vicky Thomson (May 2007)

This Authority is entitled to appoint one member in an executive capacity. The Portfolio Holder for Rural Services and the Leisure and Tourism Development Manager both represent the authority in an advisory capacity.

RECOMMENDATION That members give consideration to the appointment of one member in an executive capacity and one member (Portfolio Holder for Rural Services) and one officer (Leisure and Tourism Development Manager) in an advisory capacity to the Spalding Flower Parade and Carnival Trust Limited.

Date Printed: May 2008 Spalding Town Husbands

AIMS Provision of almshouse accommodation coupled with a relief in need charity

MEETINGS a) Venue: Spalding b) Frequency: 6 times per year

ADDRESS The Clerk, Spalding Town Husbands, c/o Knipe Miller & Co, Dembleby House, 12 Broad Street, Spalding, Lincolnshire, PE11 1ES

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive - but SHDC has no liability for trustees

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £5,000,000.00 (but see below*) Employers Liability: None

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Angela M Newton, (May 2011)  Councillor Wayne Seaborn (May 2011)

*By virtue of the Spalding Town Husbands governing document the Council is entitled to "nominate" two trustees who serve for 4 year periods. Once appointed trustees act in an individual capacity and not as the Council's representative. The Council is unable to terminate appointments. If trustees act prudently, lawfully and in accordance with their governing document then any liabilities they incur as trustees can be met from the Charity's resources. But if they act otherwise they may be personally liable for any loss incurred.

RECOMMENDATION That the position regarding the appointment of trustees, set out above, be noted.

Date Printed: May 2008 Spalding Water Taxi Company Limited

AIMS To manage the operation of the Water Taxi service.

MEETINGS a) Venue: South Holland District Council Offices and Broadgate Homes offices b) Frequency: every 3 months

ADDRESS Mr I Canham Chief Executive, Broadgate Homes Limited Broadgate House Broadgate Weston Hills, Spalding Lincolnshire, PE12 6DB

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £10,000,000.00 Employers Liability: £5,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Angela Harrison (May 2008)

RECOMMENDATION That 1 representative be appointed in an executive capacity to the Spalding Water Taxi Company Limited

Date Printed: May 2008 Sutton Bridge Power Station Liaison Committee

AIMS To provide a local focus for the development of the Sutton Bridge Power Station, in particular to ensure that the operation of the Power Station is carried out with due consideration to the local environment

MEETINGS a) Venue: Sutton Bridge b) Frequency: 4 times per year

ADDRESS Mr T G Thorpe, General Manager, Sutton Bridge Power Station, Centenary Way, Sutton Bridge, Spalding, Lincs PE12 9TF

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £5,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor David J Wilkinson (May 2009)

The constitution of the Liaison Group requires members to serve for a period of 2 years, after which they may be eligible for re-appointment for a further 2 year period. Councillor C B Jackson was first appointed in May 1999. The most recent 2 year appointment was made in 2007 therefore consideration of this appointment is not required until 2009.

RECOMMENDATION A 2 year appointment to the Sutton Bridge Power Station Liaison Committee was made in 2007 and therefore does not need to be reconsidered until 2009.

Date Printed: May 2008 Wash and North Norfolk Coast European Marine Site Management Group

AIMS To ensure that favourable conditions are maintained on the Wash and North Norfolk Coast European Marine Site.

MEETINGS a) Venue: Kings Lynn b) Frequency: 2 or 3 times per year

ADDRESS Mr Peter Rushmer, Project Manager, Eastern Sea Fisheries Joint Committee, 6 North Lynn Business Village, Bergen Way, Kings Lynn, Norfolk PE30 2JG

ROLE OF REP(S) OR NATURE OF ORGANISATION Statutory

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Paul A Espin, (May 2008)  Councillor Stephen F Williams (May 2008)

RECOMMENDATION That consideration be given to the appointment of two representatives to serve on the Wash and North Norfolk Coast European Marine Site Management Group

Date Printed: May 2008 Wash Estuary Strategy Group

AIMS To ensure the sustainable development and protection of the rich wildlife of the area whilst benefiting the local communities dependent on the Wash through the implementation of the Wash Estuary Management Plan

MEETINGS a) Venue: Either Spalding or Kings Lynn b) Frequency: 2 or 3 times per year

ADDRESS Ms Tammy Smalley, Wash Estuary Project Officer c/o South Holland Internal Drainage Board Marsh Reeves, Foxes Low Road Holbeach, Spalding Lincs. PE12 7PA

ROLE OF REP(S) OR NATURE OF ORGANISATION Council controlled/influenced/established

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Paul A Espin, (May 2008)  Councillor Stephen F Williams (May 2008)

RECOMMENDATION That consideration be given to the appointment of two representatives to serve on the Wash Estuary Strategy Group

Date Printed: May 2008 Wash Shoreline Management Plan - Elected Members' Forum

AIMS To assist the Client Steering Group (CSG) to develop a Shoreline Management Plan (SMP) for the Wash which will identify the best approach or approaches to managing risk over the next 100 years from flooding and coastal erosion, both for individual areas and the wider coast. The CSG to work closely with the EMF to undertake: Approval of the overall scope of the SMP; Approval of the issues to be dealt with by the SMP; Approval of the priority of the issues; Approval of the objectives for the SMP; Direction of the activities of the CSG; and Approval of the policies to be within the draft SMP for the purpose of public consultation.

MEETINGS a) Venue: Either Spalding or Kings Lynn b) Frequency: 2 or 3 times per year

ADDRESS Ms Vicky Eade Technical Specialist Strategic and Development Planning Team, Flood Risk Management Anglian Regional Office Kingfisher House, Goldhay Way Orton Goldhay, Peterborough Cambridgeshire, PE2 5ZR

ROLE OF REP(S) OR NATURE OF ORGANISATION Advisory

INSURANCE a) Requirements Public Liability: N/A Employers Liability: N/A b) Actual cover Public Liability: N/A Employers Liability: N/A

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor Paul A Espin, (May 2008)  Councillor Stephen F Williams (May 2008)

RECOMMENDATION That consideration be given to the appointment of two representatives to serve on the Wash Shoreline Management Plan - Elected Members' Forum and that these be the same representatives as serve on the Wash Estuary Strategy Group

Date Printed: May 2008 Welland & Deepings Internal Drainage Board

AIMS The provision of land drainage

MEETINGS a) Venue: Spalding b) Frequency: 5 times per year

ADDRESS Mrs M Robinson, Welland & Deepings Internal Drainage Board, Deeping House, Welland Terrace, Spalding, Lincs. PE11 2TD

ROLE OF REP(S) OR NATURE OF ORGANISATION Executive

INSURANCE a) Requirements Public Liability: £5,000,000.00 Employers Liability: £5,000,000.00 b) Actual cover Public Liability: £5,000,000.00 Employers Liability: £10,000,000.00

CURRENT REPRESENTATIVES (including date of expiry of appointment)

 Councillor George R Aley (31 March 2008)  Councillor Robert Clark (31 March 2008)  Councillor Paul A Espin, (31 March 2008)  Councillor Christine J Lawton (31 March 2008)  Councillor Stamford G Marthews (31 March 2008)  Councillor Paul S Przyszlak (31 March 2008)  Councillor J Jones (31 March 2008)  Mr Tom Bray (31 March 2008)  Councillor Marion Bamber (31 March 2008)  Councillor Angela M Newton (31 March 2008)

The Drainage Board has asked that knowledge of the following be considered when making appointments: a) The Developed Environment: domestic property; industrial and commercial property; highways; service infrastructure (eg power, gas etc); surface and foul drainage systems; b) The Natural Environment: Conservation and habitats; water based recreation (navigation and angling); general recreation and amenity. Appointments to the Drainage Board do not have to be restricted to elected members Terms of office are for members to decide and can be for one year if members so wish. This IDB has recently reconstituted and SHDC's entitlement has reduced from 10 to 7 seats. Mr T Bray has indicated that he wishes to continue as one of SHDC's representatives to the Welland and Deepings Internal Drainage Board.

RECOMMENDATION That members give consideration to the appointment of 7 representatives to the Welland and Deepings Internal Drainage Board.

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List of Current Member Champions

Champion title Role of Champion Name of current Member Champion Children’s Champion To ensure that SHDC Councillor C N Worth abides by its responsibilities under relevant legislation through the various Children’s Acts, and in particular the Every Child Matters Agenda. Equality and Diversity As part of the Corporate Councillor C N Worth Champion Equalities Working Group, to facilitate and co-ordinate the Council's Corporate Equalities Scheme, to ensure that the Council achieves full integration of equalities issues into its business planning framework and so, over time works towards achieving the Equalities Standard for Local Government at Level 3. Historic Environment To persuade local Councillor F Biggadike Champion authority colleagues and the wider community that the historic environment offers many opportunities to improve quality of life for everyone Planning Aid Community 1. To help to build Councillor R Gambba- Champion bridges between planning Jones aid services and the disadvantaged communities within the area; 2. Promote the planning aid service within the area; 3. Flag up any new consultations or development frameworks to the Planning Aid service that may affect local people; and 4. Introduce Planning Aid to new groups and networks and help forge partnerships.

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